09-BG-03-11-54-01-169 1st Modification 08/19/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
September 15, 2009
TO:
Chief James Callahan
Emergency Services
A TTN:
FROM:
Jose Tezanos, Emergency Management.tJ~nner
. cY""-'
Isabel C. DeSantls, D. C. i JJfl
At the Board of County Commissioners meeting held on August 19, 2009, the Board
ratified the signing of an Award Letter by the Mayor accepting additional Federal funds in the
amount of $49,206.00 as a Modification to the Emergency Management Base Grant Agreement #
09-BG-03-11-54-01-169 in the amount of $98,726.00; and authorized the County Administrator
to execute any other required documentation in relation to the application process.
Attached are five (5) duplicate originals of the subject document for your handling.
Should you have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File
.
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
CHARLIE CRIST
Governor
RUBEN D. ALMAGUER
I nterim Director
June 22, 2009
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Monroe County Emergency Management
490 63d Street Ocean Suite 150
Marathon, Florida 33050
Attn: Irene Toner
Re: AWARD Letter
Agreement # 09-BG-03-11-54-01-169
Dear Ms. Toner,
In accordance with Paragraph 17(d) of the above reference Agreement, this
award Letter serves as a legal modification to your Base Grant Agreement. This Award
Letter provides Federal funds to your County in the amount of $49,206.
These funds continue to require a dollar for dollar non-federal match.
Please ensure that your County can provide the required additional match before
accepting these funds.
This Award letter increases your County's total amount of funding under this
Agreement to $147,932. You must return the attached budget form (Attachment A-1)
showing the anticipated expenditure of the Federal funds. All other terms and
conditions of the Agreement shall remain in full force and effect. Please make this a
part of your Agreement File.
Should the County not wish to accept these additional funds, then the County
must provide notice to the Division within thirty (30) days of receipt of this Award Letter.
Otherwise the County shall provide to the Division its written notice of
acceptance within forty-five (45) days of receipt of the Award Letter. In
accordance with Paragraph 17(d) of the above referenced Agreement, the terms of this
Agreement shall be considered to have been modified to include the additional funds
upon receipt by the Division of the written notice of acceptance.
F LOR I D ARE C 0 V E R Y 0 F F ICE · D I V I S ION H E A D QUA R T E R S · STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746-6201 Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
Tel: 850-413-9969 · Fax: 850-488-1016
www.F lori da Disaster. ora
County EM Director
Page Two
It is important to note that in previous years' agreements, both the state
Emergency Management Preparedness and Assistance (EMPA) and federal
Emergency Management Performance Grant (EMPG) portions of the Agreement would
have ended on September 30 of that year.
Under this year's modification, the EMPG portion of this Agreement in the
amount of $49,206 will have until June 30, 2010 to be expended. The remaining EMPA
portion of this Agreement must be expended on or before September 30, 2009.
You may indicate your acceptance of these funds by signing and returning this
Award Letter with the attached budget page to Donald Kunish, Florida Division of
Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-
21 00.
Respectfu lIy,
Ruben D. Almaguer, Interim Director
Division of Emergency Management
RDAI
Attachment
..............................................................................,
County:
I accept the additional funds and agree to all terms and conditions as selforth in tUie ."
EMPA Base Grant Agreement. S? ~ ~ I
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Authorized Official:
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Title:
Mayor/Chairman
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Date: August 19, 2009
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OEPIJTY CL!pt(
MONROE COUNTY ATTORNEY
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~~THIA L. HALL
ASSISTANT,cO~N.~Y ATTORNEY
Date ., - C( t. 009
Attachment A-1
Budget
The anticipated expenditures for the Categories listed below are for the
Emergency Management Performance (EMPG) Federal portion of this subgrant
only (Paragraph (17)(d), FUNDING/CONSIDERATION).
Cateaorv Anticipated Expenditures Amount
Salaries/Fringe Benefits $ 4-q, J-tJ (p
Other Personal Services $
Expenses $
Operating Capital Outlay $
Fixed Capital Outlay $
Management & Admin. Costs
(not to exceed 30/0) $
Total Federal Funds $ ~ ;l()6
t "-, ..
County: Monroe
Agreement No: 09-BG-03-11-54-01-169
REVISED EXHIBIT 1
FEDERAL :RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
Federal Program $49,206
CFDA: 97.042
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Chapter 252, Florida Statutes
Rule Chapters 9G-6, 9G-11, and 9G-19, Florida Administrative Code
44 CFR, (Code of Federal Regulations) Part 13 (Common Rule)
44 CFR, Part 302
OMB Circular A-8? and A-133
48 CFR, Part 31
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97. FLORIDA STATUTES:
State Project (list State awarding agency, Catalog of State Financial Assistance
title and number)
State Awarding Agency: Division of Emeraencv Manaaement
Catalog of State Financial Assistance Title: Emeraencv Manaaement Proarams
Catalog of State Financial Assistance Number: 52008
State Grant Amount: $101,573 (minus deduction of $2,847 mos. satellite service)
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Pursuant to Section 252.373, Florida Statutes and Rule Chapter 9G-19, Florida
Administrative Code.