2nd Supplement 07/15/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
August 5, 2009
TO:
Andrew Trivette, Director
Growth Management Division
ATTN:
FROM:
Mayra Tezanos
Executive Assista~
Pamela G. Hanc~.C.
At the July 15, 2009, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Supplemental Joint Participation Agreement (JPS) No. 2
between Monroe County and the Florida Department of Transportation (FDOT) for Contract
Number AN082 to fund Transportation Planner position (including BicyclelPedestrian Program
Coordination), and extending the term of the IPS from September 1,2009 to December 21,2010.
Enclosed are three duplicate originals, executed on behalf of Monroe County, for your handling.
Please be sure to return the fully executed "Monroe County Clerk's Office Original" and the
"Monroe County Finance Department's Original".
At the same meeting the Board granted approval of a letter by the Monroe County Board
of County Commissioners to be sent to Michael W. Sole . Secretary of the Florida Department of
Environmental Protection (FDEP) requesting they reconsider its current criteria for the Small
Community Wastewater Construction Grants Program (SCWCGP), specifically the criteria for
"disadvantaged communities" to enable Monroe County to apply. Enclosed is the origina/letter
for you to forward to the Secretary FDEP.
Should you have any questions please do not hesitate to contact our office.
cc: County Attorney
Finance
File
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
04/07
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Page I of 4
Number 2
Financial Project No: Fund: D FLAIR Category: 088854
25207711401 Function: 615 Object Code: 730015
(item-segment-phase-sequence) Federal No.: Org. Code: 55062010630
Contract No.: AN082 DUNS No.: 80-939-7102 Vendor No: 596000749054
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.023 __
0 44-
THIS AGREEMENT, made and entered into this 2 O day of 41 U S-1— 2001,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION,an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County _
2798 Overseas Highway, Suite 410, Marathon, Florida 33050 _
hereinafter referred to as Agency.
WITNESSETH :
WHEREAS, the Department and the Agency heretofore on the 3rd day of November ,2004
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment"A"appended
hereto; and
WHEREAS,the Department desires to participate in all eligible items for this project as outlined in Attachment
"A"for a total Department Share of$300,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
in accordance with revised Exhibits A, B, C, and D attached, and forming an integral part of this Supplemental JPA
number two.
pi Q i--:
w _ ) ••-_
CC 'Q Ur=::?
GCC U r�
co 'J
U— U.2
G.. YCr_JC7
U_1 �C)
J Q < C:)
Gl
Li-. N
725..()30.01
PUBLIC TRANSPORTATION
04107
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is Increased/decreased by $0.00
,
bringing the revised total cost of the project to $ 300,000,00
Paragraph 4.00 of said Agreement is increased/decreased by $0.00
bringing the Department's revised total cost of the project to $ 300,000.00
3.00 Amended Exhibits:
Exhibit(s) At B, and C
of said Agreement is amended by Attachment "A",
4.00 Contract Time:
Paragraph 18.00 of said Agreement December
31st .2010
726430-07
PUBLIC TRANSPORTATION
04107
Page 301 4
Financial Project No. 25207711401
Contract No. AN 082
Agreement Date
~j :} B ~ 2t::>o t:t
Except as hereby modified. amended or changed. all other terms of said Agreement dated November 3rd 2004
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF. the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
FOOT
eugen~
SIGNATORY (PRINTED OR TYPED)
See attached Encumbrance Form for date of Funding
Approval by Comptrolle
CLh
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE
ft4~A-
DEPARTMENT OF TRANSPORTATION
July 15, 2009
TIne
TITLE
12-c of 7/,vpt<Q tlev
~
:r:
725-030-07
PUBUC TRANSPORTATION
04107
Page 4 of4
Financial Project No. 25207711401
Contract No. AN082
Agreement Date
Auta 1 BI4 200'1
ATTACHMENT itA"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
2798 Overseas Highway, Suite 410. Marathon, Florida 33050
dated.Avcj .l.~ It~C;.
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
I. Project Cost:
Total Project Cost
As Approved As Amended Net
$300,000.00 $300,000.00 $0.00
$300,000.00 $300,000.00 $0.00
As Approved As Amended Net
$300,000.00 $300,000.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$300,000.00 $300.000.00 $0.00
I. Fund
Department:
Agency:
Total Project Cost
Comments:
Revised and updated Exhibits A. B. C. and 0 are attached and form an integral part of this Supplemental JPA.
125-O3().()7
PUBliC TRANSPORTATION
04107
Adddonal Page
III. MULTI-YEAR OR PREQUAllFIED PROJECT FUNDING
If a project is a multi-year or prequallfled project subject to paragraphs 4.10 and 17.20 of this agreement. funds
are programmed in the Department's Work program in the following fiscal year(s):
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY SO.OO
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
Project years may be advanced or deferred sUbject to Legislative appropriation or availabity of funds.
FM#252077 -1-14-01
Contract # AN-082
EXHIBIT" A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
Revised
This exhibit forms an integral part, and supersedes previously incorporated Exhibit A, of that certain Joint
Participation Agreement between the State of Florida, Department of Transportation and the Monroe COWlty
Planning Department.. 2798 Overseas Highway. Suite 410. Marathon. Florida. 33050-2227, originally dated
November 3, 200~and Supplemental JPA #1, dated October 24,2007, and Supplemental JPA #2, dated
1Jl1j\J \. .,. :J w-r.-, , 2009.
PROJECT LOCATION: Momoe County, Florida
PROJECT DESCRIPTION: Monroe County Transportation Planning Program
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING STAFF ASSISTANCE
1. PURPOSE
The purpose of this task is to provide funding assistance for transportation planning staff position to support
the Monroe County Planning Department. The purpose of the staff funding is to provide personnel to manage
and oversee the transportation planning program of the County. This program management and oversight will
include coordination activities with the Department, and will also coordinate the transportation planning and
analysis activities of the County's transportation consultant. The transportation planning program will include
plan updates, planning studies, traffic operational analyses, data collection, technical support, review of
development proposals, and all other activities necessary to maintain a coordinated, comprehensive, and
continuing transportation planning program for Monroe County.
2. ACTIVITIES
A) PROJECT ADMINISTRATION: The transportation planning staff will provide a variety of
administrative tasks including, but not limited to the following: administer the consultant contract;
participate in the consultant selection process; oversee the transportation planning consultant
activities; issue task work orders; review consultant work products; review consultant progress reports,
and prepare quarterly progress reports for the Department; meet with the Department's project
manager quarterly; prepare invoices for submission to the Department (in a Department approved
format); and generally manage the transportation planning program of the County.
B) PLANNING PROGRAM MANGMENT: The transportation planning staffwill provide management
in the following areas: preparation of traffic impact reports; attendance at public meetings and
hearings; site plan reviews for internal traffic flows and access; review of transportation elements,
reports, or plans prepared by County staff in support of the comprehensive plan. This task may also
include data collection, level of service analysis, and systems planning activities, including running the
FSUTMS model, and other technical support.
June 17, 2009
Page 1
FM#252077-1-14-01
Contract # AN-082
C) TRANSPORTATION PLANNING AND ANSL YSIS ACTIVITIES: This task may include any other
studies necessary to support the transportation planning program of the County. Such studies may
include: bicycle and pedestrian planning and analysis; coordination efforts related to the Florida Keys
Overseas Heritage Trail; scenic highway planning, designation, and coordination activities; corridor
studies and plans; review or development of land development regulations; development or
administration of transportation impact fee ordinances; evaluation of the traffic impact review process
of the County; 8IUlual US 1 travel time and delay analysis; or the re-evaluation of the level of service
methodology for US 1.
D) OTHER TRANSPORTATION RELATED ACTIVITIES: This position can respond to, and
participate in, any other tasks or activities necessary to support the transportation planning program of
the County. All related transportation planning activities will be documented in the quarterly progress
reports to the Department.
3. COST
Salary and Benefits: $65,000 x 1.40 = $91,000.00 annually,
Up to a total amount of:
$296,000
Travel, Materials, and Equipment Expenses: $4,000
(Expenses must receive prior approval by the Department to be eligible for reimbursement.)
TOTAL FUNDING AMOUNT:
$300,000.00
June 17, 2009
Page 2
FM#252077 ..1..14-01
Contract # AN-082
EXHIBIT "B"
ESTIMATED ANNUAL PROJECT COST AND BUDGET
Supplemented 10/24/07
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida,
Department of Transportation and the Monroe County Planning Department, 2798 Overseas Highway_ Suite
410. Marathon. Florida. 33050-2227, originally dated November 3, 20Jj, and Supplemental JPA #1, dated
October 24, 2007, and Supplemental JP A #2, dated /J.J-J c..> I f :z R , 2009.
I.
PROJECT BUDGET:
Salary:
Original AmoWlt
Supplement # 1
$148,000.00
$148,000.00
Travel Expenses:
Original Amount
Supplement # 1
S 2,000.00
$ 2,000.00
TOT AL PROJECT COST:
$300,000.00
II. FUND P ARTICIP A TION:
Maximum Federal Participation
(0%) or $0.00
Public Agency Participation
In-Kind (0%) $0.00
Cash (0%) $0.00
Other (0%) $0.00
Maximum Department Participation,
Primary
(D) (100% or $300,000.00
Federal Reimbursable (DU) (FRA) (DFTA) (0%) or $0.00
Local Reimbursable (DL) (0%) or $0.00
TOTAL PROJECT COST 5300,000.00
June 17, 2009
Page 3
FM#252077 -1-14-01
Contract # AN-082
EXHIBIT "e"
GENERAL
Revised
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department" 2798 Overseas
Highway. Suite 410. Marathon. Florida. 33050-2227, originally dated ovember 3, 2004, and Supplemental
JPA #1, dated October 24, 2007, and Supplemental JPA #2, dated ,,{~ 2 , 2009.
INVOICING AND PROGRESS REPORTS
In order to obtain any payments, the Public Agency shall:
1. Submit quarterly progress reports which are acceptable to the Department describing the work and
which adequately justify and support the payment requested; and
2. Meet quarterly with the Department to go over the progress report; and
3. Submit to the Department its quarterly invoice on forms prescribed by the Department, and such other
data pertaining to the Project Account and the Project as the Department or the Federal Highway
Administration may require to justify and support the payment requested; and
4. Comply with all applicable provisions of this Agreement.
Pursuant to Section 22.00, the Department shall have ten (10) working days to inspect and approve the
quarterly progress report prior to processing the submitted invoice..
June 171 2009
Page 4
EXHIBIT D
725-030..()6
PUBLIC TRANSPORTATION
04106
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the
resources awarded to the recipient represent more than one Federal or State programJ provide the same information for
each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program
should also be listed below. If the resources awarded to the recipient represent more than one program. list applicable
compliance requirements for each program in the same manner as shown here:
· (e.g.. What services or purposes the resources must be used for)
· (e.g.. Eligibility requirements for recipients of the resources)
. (Etc...)
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to
use language that requires the recipient to comply with the requirements of applicable provisions of specific laws. rules.
regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law. rule, or regulation
referred to.
FEDERAL RESOURCES
Federal Aaencv
N/A
Calaloo of Federal Domestic Assistance (Number & Title)
Amount
ComDliance Reauirements
1. NI A
2.
3.
STATE RESOURCES
State Aaencv
FOOT
Cataloa of State Financial Assistance (Number & Titlel
55.023, State Highway Project Reimbursement
Amount
$300,000
ComDliance Reauirements
1. State participation is 100%.
2. In accordance with JPA #AN-082, and Supplemental Agreement #1 and 2t incfuding revised Exhibits A. B, C, and D.
3.
CSFA Number:
State Project Title:
Agency:
Program ObJectives:
Program Procedures:
55.023
State Highway Project Reimbursement
Department of Transportation
To reimburse counties or municipalities for expenditures made on
projects on the State Highway System.
The Department enters into an agreement with the county or
municipality identifying the project scope of services, eligible
project costs and the project schedule.
Compliance
Requirement:
Actlvltl.. Allowed:
Project costs must be incurred subsequent to agreement
FM#l25207711401
Contract AN-082
Supplemental JPA #2
Allowable Costs:
Cash Management:
Eligibility:
Equipment I Real
Property
Management:
Matching:
Period of Availability:
Reporting:
Subreclplent
Monitoring:
EXHIBIT D
125-03().()6
PUBLIC TRANSPORTATION
04J06
execution (contract provision). Project scope of services identifies
the types of work that are eligible for reimbursement (contract
provision) .
Identified in the contract document up to a lump sum or
maximum limiting amount.
Not applicable.
Project must be on the State Highway System.
Not applicable.
Not applicable.
State Fiscal Year: July 1 to June 30. The contract must be
executed during the fiscal year for which state funds are
programmed. Once committed, the funds certify forward across
fiscal years for the life of the contract.
Project costs are reviewed and approved upon receipt of an
Invoice from the county of municipality_
The county or municipality Is responsible for monitoring to work
of 5ubreclplents. Subrecipient Invoices are reviewed, verified and
paid by the county of municipality, County or municipality
invoices are then reviewed and approved for payment by FOOT.
Subrecipients do not Invoice FOOT directly.
Matchina Resources for Federal Proarams
Federal Aaency
N/A
ComDliance Reauirements
Calalea of Federal Domestic Assistance (Number & Title)
Amount
1. N/A
2.
3.
NOTE: Section .400(d) of OMS Circular A~133. a8 revised, and Section 215.97(5)(a). Florida Statutes, require that
the Information about Federal Programs and State Projects Included In this exhibit be provided to the recipient.
FM# 25207711401
Contract AN-082
Supplemental JPA #2