09/16/2009 Agreement
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
Septelnber 25, 2009
TO:
Dent Pierce, Director
Public Works Division
FROM:
Beth Leto, Assistant Director ~
Public Works Division - ~
Isabel C. DeSantis, D. C. jYJ
A TTN:
At the September 16,2009, Board of County Commissioner's meeting the Board
approved the following:
2nd Renewal Agreement to the Contract between Monroe County and Siemens Building
Technologies, Inc. for testing, certification and maintenance of the Monroe County Detention
Center's fire alarm system, building automation system and smoke control systems; the Sheriffs
Administration Building's fire alarm system and building automation system; the Juvenile Justice
Center's fire alarm system and building automation system; and the Courthouse Annex's fire
alarm system.
One-year Residential Lease with Law Enforcement Officer (a Monroe County Sheriffs
Deputy) to reside in a Monroe County-owned residence (Location C).
Second Renewal Agreement between Monroe County and Culvert's Cleaning Company
for Janitorial Services at Veteran's Memorial Park Restrooms, Little Duck Key, Monroe County.
~nterlocal Agreement between Monroe County and the City of Marathon for use of the
meeting room at the Marathon Government Center for 24 City Council meetings - Fiscal Year
2009-2010.
Enclosed are fully-executed duplicate originals of the subject documents for your
handling. Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
Fiscal Year 2009 - 2010
THIS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, FL 33040, hereafter County, and the CITY OF
MARATHON, a municipal corporation, whose address is 9805 Overseas Highway, Marathon,
FL 33050, hereafter City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room;
now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
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Section I.
a) The County authorizes the City to hold 24 City Council meetings during the
period October I, 2009 through September 30, 20 I 0 at the Marathon
Government Center meeting room with each meeting approximately two
~ ;--.weeks apart. The City must coordinate meeting dates with the Facilities
~1_<Naintenance office so that no County/City schedule overlap occurs. The City
:r c,~~~':-will provide the meeting schedule prior to October 1, 2009. If a schedule
7~~~conf1ict between a City Council meeting and a meeting of the County
-" ,-' ;:~:Commission, County Planning Commission, County Code Enforcement
2~.: tj '''hearing or County Contractors Examining Board does occur, then the County
:f= u! meeting or hearing will take precedence.
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L9) The County will televise live the City Council meetings, unless there is a
meeting of the County Commission, County Planning Commission, County
Code Enforcement hearing, County Contractors Examining Board or similar
organization going on at the same time. If there is a County meeting or hearing
going on, then the City Council meeting will be postponed until the County
meeting or hearing has concluded. The City Council meeting will be televised
live on Channel 76 as soon as the County meeting or hearing is concluded.
c) Except as provided in Sec. 1 (b), the County will replay each City Council
meeting tape one time before the next City Council meeting. The City may
request a specific time and date for each replay through the Technical Services
office which shall accommodate the City's request unless the time requested
by the City would conflict with a live telecast of a County meeting or hearing.
d) The County will furnish the City one video tape copy of each City Council
meeting.
Section 2.
From the effective date of this Agreement, until September 30, 2010, the City shall
pay the County $230.99 per hour for each of the 24 City Council meetings to be held
at the Marathon Government Center, televised live (if there is no conflict with a
county meeting or hearing), meeting video tapes, and one replay on Channel 76 of
each meeting. The amount shall be paid quarterly based on the number of meetings
held during such quarter. If the City Council holds meetings in excess of 24 during
the period of October 1, 2009 through September 30, 2010, and desires that the extra
meetings be held at the Marathon Government Center pursuant to this Agreement,
then the City must pay the County an additional $230.99 per hour for each meeting
held. If this Agreement is extended for subsequent years after September 30, 2010,
then for each year thereafter the fee will be adjusted to reflect changes in County
costs.
Section 3.
The term of the Agreement is from October 1, 2009 through September 30, 2010.
Either party may terminate this Agreement without penalty upon thirty (30) days'
prior written notice.
Section 4.
The parties to this agreement stipulate that each is a state governmental agency as
defined by Florida Statutes and represents to the other that it has purchases suitable
Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is self-
insured, in amounts adequate to respond to any and all claims within the limitations of
Florida Statute 768.28 and 440, arising out of the activities governed by this
agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnify and hold the other
party harmless from all claims arising out of such actions.
Section 5.
This agreement will take effect when executed certified copies are filed in the Office
of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the City
of Marathon, Florida.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date set
forth below.
(SEAL)
A TTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
ky-Lc 'o>~,~
Mayor/Chairperson
BYC'~O.C.~
(") Deput}' Clerk
Date' - \ v- 0 C1
ATTEST: