Item O1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting [)ate: 9/23/09
Division: TECHNICAL SERVICES
Bulk Item: Yes l No
Department: TECHNICAL SERVICES
Staff Contact Person/Phone #: Bob Ward" 453-8792
AGENDA ITEM WORDING:
Approval of quote #BBS090908103903 for an Addendum to Bellsouth Business Services
Master Agreement #DS0025 from AT&T for a NetVPN circuit at the new Big Pine Key
Fire Station.
ITEM BACKGROUND: Monroe County has recently completed construction of the new fire
station in Big Pine Key. This item is to approve an additional NetVPN circuit which will point
to the BC)CC for inclusion into our wide area network, providing data services and wireless
network access to this station.
PREVIOUS RELEVANT BOCC ACTION: Approval of Contract #BLS MSA CPG-21553
for Metro Ethernet Services on June 20, 2007
CONTRACT/AGREEMENT CHANGES: 36 month term
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$3,,598.20
BUDGETED: Yes ~ No
COST Tel COUNTY: $3,,598.20 SOURCE OF FUNDS: Primarily Ad Valorem
REVENIJE PRODUCING: Yes
No.x AMOUNT PER MONTH_Year
APPRo,rED BY: County Arty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
o
Revised 11/06
Summa:ry
Monroe County has recently completed construction of the new Big Pine Key Fire Station.
This station requires network connectivity to the County's network. AT&T will provide a
private circuit called "NetVPN" to connect this fire station over DSL to our network. This
will allow Fire Rescue personnel to access their software applications and email. Wireless
network access will also be available at the station as well. Staff recommends approval.
Item Background
In July of 2009, Technical Services requested that AT&T provide a NetVPN DSL circuit at
the new fire station in Big Pine in preparation for its completion. The telephone number
for this DSL line was to be the main outside voice number for the station. This line was
moved to the temporary firehouse and a commercial grade DSL line was placed in service
to provide Internet connectivity and limited access to email via the web during the
construction of the new station.
When AT&T service representatives attempted to process the order, the presence of this
commercial DSL line created confusion and delayed the processing of the order. Two DSL
lines CanJlot be installed on a single voice line at the same time. Once this situation was
explained to us, we ordered a new telephone line to be installed at the new station so that
the new IlSL circuit could be placed on that line.
This process created sufficient delays such that the contract attached to this agenda item
was deliv'ered to Technical Services after the agenda deadline for the regular BaCC meeting
which occurred on 9/17 109. Since Fire Rescue is in the process of moving to the new
station, it: is important that this circuit be installed as soon as possible. After consultation
with the Deputy County Administrator, this agenda item was prepared to be approved at
this budget meeting so that the circuit can be installed in a timely manner.
Staff Recommendation
Technical Services recommends that the Monroe County Board of County Commissioners
approve the purchase of the NetVPN DSL circuit contained in quote # BBS090908103903
from AT&T.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract ,~ith:
AT&T
Contract #
Effective Date:
Expiration Date:
BLS DS0025
09/23/09
09/23/11
Contract ]~urpose/Description:
Amendment #BBS090908103903 for NetVPN services changes to Bellsouth Business
Master Services Agreement DS0025.
Contract Manager: Lisa Druckemiller
(Name)
5100
(Ext. )
Technical Services/5B
(Department/Stop #)
for BOCC~ meeting on
09/23/09
Agenda Deadline: 09/17/09
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,598.20 Current Year Portion: $ 1,199.40
Budgeted? Yesr8J No D Account Codes: 001-89000-530-410-_
Grant: $ _-_-_-_-_
County Nlatch: $ _-_-_-_-_
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 1,,199.40/yr For: AT&T #DS0025 NetVPN Services
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division JDirector - YesD NoD
Risk Management - YesD NoD
O.M.B./Purchasing - YesD NoD
County Attorney - YesD NoD
Comments:
OMB Form ReVIsed 2/27/01 MCP #2
at&t
Addendum to Master Contract for Monroe County a political subdivision of the State of Florida by
and through its Board of County Commissioners
BellSouth Business Services Master Agreement # 050025
Quote # BBS0909081 03903
Term The undersigned Customer hereby orders from BellSouth Telecommunications, Inc., doing business as
AT&T Southeast ("AT&T") the Business Services of the type, at the location and for the prices and term
specified in this Addendum and its related documents) (collectively, this "Addendum"). BellSouth
Business Services is provided, and this Addendum is submitted, subject to and in accordance with the
BellSouth Business Services Master Agreement ("Master Agreement"), and all applicable acceptable use
policies. This Addendum is valid only when executed by an authorized representative of AT&T. The
term of the Service begins upon activation as defined in the attached Service Description and shall
continue in effect for 36 Months from ("Initial Term"), unless terminated earlier as set forth herein or in
accordance with the provisions set forth below. This Addendum shall be extended for additional one year
terms under the same terms and conditions herein unless either party provides written notice of its intent
not to renew the Addendum at least sixty (60) days prior to the expiration of the initial term or each
additional one-year term.
Additional Terms and Conditions
1. Pre-qualification does not guarantee service availability at the installation location. Although
Customer's line pre-qualified for Service there are circumstances beyond AT&T's control that may result
in Customer's inability to receive this Service. Some of these limitations are not detectable until AT&T's
installers are at Customer's location and attempt installation of the Service. If it is determined that AT&T
is unable to install this Service, Customer will not incur any charges associated with the attempted
provisioning of Service for the affected location{s).
2. If Customer cancels its Services or any portion thereof, or has its Services or any portion thereof
terminated pursuant to Sections 12{a) or 12{b) of the Master Agreement, prior to the expiration of the
minimum term selected herein, Customer shall be obligated to pay AT&T a termination charge equal to
500/0 of the total monthly charges (other than variable usage charges) that would have become due for
the remainder of the scheduled minimum term if such termination had not occurred. Such termination
charge shall be paid to AT&T within thirty (30) days after such cancellation.
3. If Customer cancels installation of the Services, or part of a service order, before the installation due
date, Customer shall be obligated to pay AT&T cancellation charges equal to 500/0 of all the standard
nonrecurring charges associated with the order, or that part of the order being cancelled.
4. Customer may incur additional charges in the event AT&T has to build out additional facilities in
addition to provision Customer's Services. Customer will be notified of such additional charges and may
terminate the Services without incurring cancellation charges.
5. This Addendum may be executed in one or more counterparts, each of which shall be deemed an
original and all of which shall be taken together and deemed to be one instrument. The Parties agree that
a facsimile or electronic transmission of each Party's signature to this Addendum and Orders hereunder
will be deemed an original and the best evidence thereof for all purposes, including, without limitation, all
evidentiary purposes before any arbitrator, court or other adjudicatory authority.
6. The term of each subsequent Order for the same type Service shall be co-terminous with the initial
Order for the same type Service, unless otherwise provided for in such subsequent Order.
7. CUSTOMER HAS READ AND AGREES TO BE BOUND BY THIS ADDENDUM, INCLUDING THE
APPLICABLE ADDENDUM DETAIL FORM (S) AND THE BELLSOUTH BUSINESS SERVICES
MASTER AGREEMENT AND RATE SCHEDULES, AND ALL APPLICABLE ACCEPTABLE USE
POLICIES, ALL OF WHICH REPLACE AND SUPERSEDE ANY OTHER NEGOTIATIONS,
Version: 0212006
Created On: September 8, 2009
Page 1 of 4
CCP-40088
Customer Initials:
Date:
AGREEMENTS, PROPOSALS AND COMMUNICATIONS (ORAL OR WRITTEN) RELATING TO THE
SERVICES LISTED OR DESCRIBED ON THIS ADDENDUM AND SHALL PREVAIL OVER ANY
ADDITIONAL OR CONFLICTING TERMS IN ANY PURCHASE ADDENDUM, INVOICE,
ACKNOWLEDGMENT OR OTHER SIMILAR DOCUMENT ISSUED BY CUSTOMER.
ACCEPTANCE OF ANY ADDENDUM BY AT&T IS SUBJECT TO AT&T CREDIT AND OTHER
APPROVALS. FOLLOWING ADDENDUM ACCEPTANCE, IF IT IS DETERMINED THAT THE INITIAL
CREDIT APPROVAL WAS BASED ON INACCURATE OR INCOMPLETE INFORMATION,AT&T IN ITS
SOLE DISCRETION RESERVES THE RIGHT TO CANCEL THE ADDENDUM WITHOUT LIABILITY OR
SUSPEND THE ADDENDUM UNTIL ACCURATE AND APPROPRIATE CREDIT APPROVAL
REQUIREMENTS ARE ESTABLISHED AND ACCEPTED BY CUSTOMER.
Version: 0212006
Created On: September 8,2009
Page 2 of 4
CCP-40088
Customer Initials:
Date:
Charges
Managed Network VPN Components purchased:
Site-to-Site locations: 1
Customer will pay to AT&T all charges billed pursuant to the Contract. Charges are as set forth below.
Summary
oillll:lollll\ll:oll:.I:III:lo[i.111111[olll"111
$99.95
Incorporation The Terms and Conditions of this addendum are added to, and become, integral parts of Master
with Master Agreement DS0025 and are fully incorporated herein by this reference.
Contract
I acknowledge that I have received and read the BellSouth Managed Network VPN Service Description
Customer Initials and Date
IN WITNESS WHEREOF, the Company and Customer have caused this Addendum to be executed and
delivered by their duly authorized representatives, effective upon execution by Customer and
acceptance by the Company.
Acknowledgement
Customer: Monroe County a political
subdivision of the State of Florida by and
through its Board of County
Commissioners
By:
BellSouth Telecommunications, Inc. d/b/a AT&T
Southeast (by its authorized representative):
By:
(Authorized Signature)
Name:
Title:
Date:
Name: George Neugent
T'itle: Mayor
C~ate :
Version: 0212006
Created On: SeptembElr 8, 2009
Page 3 of 4
CCP-40088
Customer Initials:
Date:
Managed Network VPN Install Charge Monthly Charge
Charges for Site-to-Site Location # 1
Site Name: Big Pine Fire Station
Site Address: 390 Key Deer Blvd Big Pine Key FL 33043-
Service Package: S2S "On-Net" Private I P DSL Port + Access + CPE $0.00 $99.95
Port Speed: 1.5 M x 256 K (Best Effort)
Subtotal: $0.00 $99.95
Solution Details
Version: 0212006
Created On: September 8,2009
Page 4 of 4
CCP-40088
Customer Initials:
Date:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/23/09
Division: TECHNICAL SERVICES
Bulk Item: Yes X No
Department: TECHNICAL SERVICES
Staff Contact PersonIPhone #: Bob Ward. 453-8792
AGENDA ITEM WORDING:
Approval of quote #BBS090908103903 for an Addendum to Bellsouth Business Serviees
Master Agreement #IDS0025 from AT&T for a NetVPN circuit at the new Big Pine Key
Fire Station.
ITEM BACKGROUND: Monroe County has recently completed construction of the new fire
station in Big Pine Key. This item is to approve an additional NetVPN circuit which will point
to the BOCC for inclusion into our wide area network, providing data services and wireless
network access to this station.
PREVIOUS RELEVANT DOCe ACTION: Approval of Contraet #BLS MSA CPG-21S53
for Metro Ethernet Services on June 20, 2,007
CONTRACT/AGREEMENT CHANGES: 36 month term
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
$3..598.20
BUDGETED: Yes -X- No
COST TO COUNTY: $3.598.20 SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County A~~lPurcbasing_ Risk Management _-
DOCUMENTATION: Included X Not Required_
DISPosmON:
AGENDA ITEM ##
0-1-
fevtSe.oI
YvUf
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
AT&T
Contract #
Effective Date:
Expiration Date:
BLS D80025
09fl3/09
09/23/11
Contract PurposelDescription:
Amendment #BBS090908 103903 for NetVPN services changes to Bellsouth Business
Master Services Agreement DSOO2S.
Contract Manager: Lisa Dmckemiller
(Name)
5100
(Ext. )
Technical ServiceslSB
(Department/Stop #)
for BOCC meeting on
09/23/09
Agenda Deadline: 09/17/09
CONIRACT COSTS
Total Dollar Value of Contract: $ 3,598.20
Budgeted? Ycs~ No 0
Current Year Portion: $ 1,199.40
Account Codes: 001-89000-530-410-_
Grant: $
County Match: $
- ~ ~ ~
-- ----.-. ........--- ~ --
~ - - -
~ ..............- ~ ~..---
- - - ~
~ ~ .----- .----...-. -------
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 1.199.40/yr For: AT&T #DS0025 NetVPN Services
(Not included in dollar value above) (C2. maintenance. utilities, janitorial, salaries~ etc.)
CONTRACT REVIEW
O.M.B./Purchasing
County Attorney C}~
Chang
Needed ~:... ../
YesDNo ._- eCL
YesDNoD
YesDNoD~~
YesDNo~ ~-/;;&~JJ-&~fJ
Date Out
7r~9
Division Director 7J
Risk Management
Comments:
Summary
Monroe County. has recently completed construction of the new Big Pine Key Fire Station.
This station requires network connectivity to the County's network. AT&T will provide a
private circuit called "NetVPN" to conn.ect this fire station over DSL to our network. This
will allow Fire Rescue personnel to access their software applications and email. Wireless
network access will also be available at the station as well. Staff recommends approval.
Item Background
In July of2009.. Technical Services requested that AT&T provide a NetVPN DSL circuit at
the new fire station in Big Pine in preparation for its completion. The telephone number
for this DSL line was to be the main outside voice number for the station. T.his line was
moved to the temporary firehouse and a commercial grade DSL line was placed in service
to provide Internet connectivity and limited access to email via the web during the
construction of the new station.
When AT&T service representatives attempted to process the order.. the presence of this
commercial DSL line created confusion and delayed the processing of the order.. Two DSL
lines cannot be installed on a single voice line at the same time. Once this situation was
explained to us, we ordered a new telephone li.ne to be installed at the new station so that
the new DSL circuit could be placed on that line.
This process created sufficient delays such that the contract attached to this agenda item
was delivered to Technical Services after the agenda deadline for th.e regular BOCC meeti.ng
which occurred on 9/17 j09. Since .Fire Rescue is in the process of moving to the new
station.. it is important that this circuit be installed as soon as possible. After consultation
with the Deputy County Administrator, this agenda item was prepared to be approved at
this budget meeting so that the circuit can be installed in a timely manner.
Staff RecomDlendation
Technical Services recommends that the Monroe County Board of County Commissioners
approve the purchase of the NetVPN DSL circuit contained in quote # BB5090908103903
from AT&.T.
at&t
Addendum to Master Contract for Monroe County a political subdivision of the State of Florida by
and through its Board of County Commissioners
BellSouth Business Services Master Agreement # 050025
Quote # 888090908103903
Term The undersigned Customer hereby orders from BellSouth Telecommunications. Inc.. doing business as
AT&T Southeast C'AT&TU) the Business Services of the type, at the location and for the prices and term
specified in this Addendum and its related documents ) (collectively, this "AddendumU). BellSouth
Business Services is provided, and this Addendum is submitted, subject to and in accordance with the
BellSouth Business Servjces Master Agreement (UMaster Agreement..). and all applicable acceptable use
policies. This Addendum is valid only when executed by an authorized representative of AT&T. The
term of the Service begins upon activation as defined in the attached Service Description and shall
continue in effect for 36 Months from ('1lnitial Term"), unless terminated earlier as set forth herein or in
accordance with the provisions set forth below. This Addendum shall be extended for additional one year
terms under the same terms and conditions herein unless either party provides written notice of its intent
not to renew the Addendum at least sixty (60) days prior to the expiration of the initial term or each
additional one-year term.
Additional Terms and Conditions
1. Pre-qualification does not guarantee service availability at the installation location. Although
Customer's line pre-qualified for Service there are circumstances beyond AT&T's control that may result
in Customer's inability to receive this Service. Some of these limitations are not detectable until AT&T's
installers are at Customer's location and attempt installation of the Service. If it is determined that AT&T
is unable to install this Service. Customer will not incur any charges associated with the attempted
provisioning of Service for the affected location(s).
2. If Customer cancels its Services or any portion thereofi or has its Services or any portion thereof
terminated pursuant to Sections 12(a) or 12{b) of the Master Agreement) prior to the expiration of the
minimum term selected herein, Customer shall be obligated to pay AT&T a termination charge equal to
50o~ of the total monthly charges (other than variable usage charges) that would have become due for
the remainder of the scheduled minimum term if such termination had not occurred. Such termination
charge shall be paid to AT&T within thirty (3D) days after such cancellation.
3. If Customer cancels installation of the Services, or part of a service order, before the installation due
date. Customer shall be obligated to pay AT&T cancellation charges equal to 500/0 of all the standard
nonrecurring charges associated with the order, or that part of the order being cancelled.
4. Customer may incur additional charges in the event AT&T has to build out additional facilities in
addition to provision Customer's Services. Customer will be notified of such additional charges and may
terminate the Services without incurring cancellation charges.
5. This Addendum may be executed in one or more counterparts, each of which shall be deemed an
original and all of which shall be taken together and deemed to be one instrument. The Parties agree that
a facsimile or electronic transmission of each Party's signature to this Addendum and Orders hereunder
will be deemed an original and the best evidence thereof for all purposesr including, without limitation, all
evidentiary purposes before any arbitrator. court or other adjudicatory authority.
6. The term of each subsequent Order for the same type Service shall be co-terminous with the initial
Order for the same type Service, unless otherwise provided for in such subsequent Order.
7. CUSTOMER HAS READ AND AGREES TO BE BOUND BY THIS ADDENDUM. INCLUDING THE
APPLICABLE ADDENDUM DETAIL FORM (5) AND THE BELLSOUTH BUSINESS SERVICES
MASTER AGREEMENT AND RATE SCHEDULES, AND ALL APPLICABLE ACCEPTABLE USE
POLlCIES, ALL OF WHlCH REPLACE AND SUPERSEDE ANY OTHER NEGOTIATIONS,
Version: 02/2006
Created On: September 8, 2009
Page 1 of 4
CCP.4008B
Customer lnilials:
Date:
AGREEMENTS. PROPOSALS AND COMMUNICATIONS (ORAL OR WRITTEN) RELATING TO THE
SERVICES LISTED OR DESCRIBED ON THIS ADDENDUM AND SHALL PREVAIL OVER ANY
ADDITIONAL OR CONFLICTING TERMS IN ANY PURCHASE ADDENDUM, INVOICE.
ACKNOWLEDGMENT OR OTHER SIMILAR DOCUMENT ISSUED BY CUSTOMER.
ACCEPTANCE OF ANY ADDENDUM BY AT&T IS SUBJECT TO AT&T CREDIT AND OTHER
APPROVALS. FOLLOWING ADDENDUM ACCEPTANCE, IF IT IS DETERMINED THAT THE INITIAL
CREDIT APPROVAL WAS BASED ON INACCURATE OR INCOMPLETE INFORMATION,AT&T IN ITS
SOLE DISCRETION RESERVES THE RIGHT TO CANCEL THE ADDENDUM WITHOUT LIABILITY OR
SUSPEND THE ADDENDUM UNTIL ACCURATE AND APPROPRIATE CREDIT APPROVAL
REQUIREMENTS ARE ESTABLISHED AND ACCEPTED BY CUSTOMER.
Version: 02/2006
Created On: September 8.2009
Page 2 of 4
CCP.40088
Customer Inilials:
Date:
Charges
Managed Network VPN Components purchased:
Site-to-Site locations: 1
Customer will pay to AT & T all charges billed pursuant to the Contract. Charges are as set forth below.
Summary
.: :.I.n..~~~':~:~~i.9:r:.:.;C;.~~rg~.....:~ .~:. ~.()n.t.t.tlyH ~~:~~rt~~~ .:~9.~~r~:~::.:;..
AT&T Total
$0.00
$99.95
Incorporation The Terms and Conditions of this addendum are added to, and become, integral parts of Master
with Master Agreement 080025 and are fully incorporated herein by this reference.
Contract
I acknowledge that) have received and read the BellSouth Managed Network VPN SeNice Description
Customer I nitials and Date
IN WITNESS WHEREOF, the Company and Customer have caused this Addendum to be executed and
delivered by their duly authorized representatives. effective upon execution by Customer and
acceptance by the Company.
Acknowledgement
Customer: Monroe County a political
subdivision of the State of Florida by and
through its Board of County
Commissioners
By:
BellSouth Telecommunications. Inc. d/b/a AT&T
Southeast (by its authorized representatIve):
By:
(Authorized Signature)
Name:
Title:
Date:
Name: George Neugent
Title: Mayor
Date:
MONROE COUNTY ATTORNEY
APPR~VED AS TO FORM:
CJMi!ii~ 11~.,tf-fJJD.r1P-'fJ
CHRISTINE M. LIMBERT-BARROWS
ASSISTA~ COUNTY ATTORNEY
Date ~3lrl?l
I
Version: 02/2006
Created On: September 8. 2009
Page 3 of 4
CCP-40088
Customer Initials: ____
Date:
. .
..
Managed Network VPN Install Charge Monthly Charge
charges for Slte-to-Slte Location # 1
Site Name: Big Pine Fire Station
Site Address: 390 Key Deer Blvd Big Pine Key FL 33043-
Service Package: S2S liOn-Net" Private IP DSL Port + Access + CPE $0.00 $99.95
Port Speed: 1.5 M x 256 K (Best Effort)
subtotal: $0.00 $99.95
Solution Details
Version: 02/2006
Created On: September 8, 2009
Page 4 of 4
CCP-40088
Customer lolials:
Date:_