Item C35
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: OMB
Bulk Item: Yes lZJ No D Department: Grants Administration
Staff Person: Lisa Tennyson
AGENDA ITEM WORDING: Authorization for the Mayor to execute a contract with the
Care Center for Mental Health for the Monroe County Jail Incarceration Program,
usinq funds provided under the Residential Substance Abuse Treatment Grant, for
the period from Sept 1. 2009 through Aug 31. 2010.
ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept. of
Law Enforcement under the Residential Substance Abuse Treatment Grant Program
for inmates in correctional institutions with six to twelve months remaininq on their
sentences.
PREVIOUS RELEVANT BOCC ACTION: Approval to applv for grant funds given at June
2009 meetinq. Contract with Florida Dept. of Law Enforcement also being considered
at this meeting.
CONTRACT/AGREEMENT CHANGES: Changes to dates only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,667.00 BUDGETED: Yes lZJ No D
COST TO COUNTY: $16,667.00 SOURCE OF FUNDS: fine and forfeiture
fund/ad valorem taxes
REVENUE PRODUCING: Yes D No lZJ AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY A~ ~HASING 0 RISK MANAGEMENT 0
DOCUMENTATION: INCLUDED: lZJ TO FOLLOW: D NOT REQUIRED: D
DISPOSITION: - AGENDA ITEM #: -
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Care Center for Mental Effective Date: 09/01/09
Health
Expiration Date: 08/31/10
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation
of the Residential Substance Abuse Treatment Program, services provided by the Care
Center for Mental Health.
Contract Manager: Lisa Tennyson 4444 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meetinq on 09/16/09 Aqenda Deadline: 09/02/09
CONTRACT COSTS
Total Dollar Value of Contract: $66,667.00 Current Year Portion: $5,556.00
Budgeted? Yes X No Account Codes: 125-06019-530490-GG1009-XXXXXX
Grant: $66,667.00
County Match: $16,667.00/
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
;;;. In Needed ~/()9
Division Director . 01 YesO NoW
Risk Manag~ment gjlDJ VesO NoGY ~ ~~3(Of
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Comments:
OMB Form Revised 9/11/95 MCP #2
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 16th day of September, 2009,
by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and The Care Center for Mental Health, hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a
program that provides residential substance abuse treatment services to offenders held
in local correctional facilities who have at least six months and no more than twelve
months of their sentence left to serve; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance
Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application
for the Residential Substance Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from September 1, 2009 through
August 31, 2010, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Residential Substance Abuse Treatment Sub-grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $66,667.00. The total sum represents federal grant/state sub-grant support in
the amount of $50,000.00 and local matching funds in the amount of $16,667.00, which
amount shall be provided by the county through the grant matching funds account. All
funds shall be distributed and expended in accordance with the Project Budget
Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub-grant Award Certificate and Application" and all
laws, rules and regulations relating thereto are incorporated by reference, (Attachment
C).
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing
agency under the COUNTY'S Residential Substance Abuse Treatment Program, and
shall be bound by all the provisions of the documents incorporated by reference in
Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Program Director. The original
invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Jamie Pipher
1100 Simonton Street Guidance Clinic/Care Center
Key West, FL 33040 1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY
COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman
Guidance Clinic/Care Center
By:
Witness
Title:
Witness
MONROE COUNTY ATTORNEY
19PPR~VED'1 AS TO FORM: ,
(,' IXt< (f."uA.tJH- /3;rii7(1'Jj lil
CHRISTINE M. LIMBERT-BARROWS
ASSISTA~T CRUNTY ATTORNEY
Date ";)0/ ra
I I
ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
rei m bu rsement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the co ntract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non -sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time
period of to
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Util ities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending OS/28/01 XXX.XX
(A) Total $ X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) $ X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this _ day of 20 -
by who is personally known to me.
Notary Public Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list. II
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this day of
,20_.
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
A-I-f, L
'-
Application for Funding Assistance RECEIVED
Florida Department of Law Enforcement
Residential Substance Abuse Treatment JUN 0 1 2009
I OfFi~ Of
;;~ll\iIHAL JU CE GRAHTS
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: boccdis 1 @monroecounty-fl.gov
Chief Financial Officer
Name: Danny Kolhage
Title: Clerk
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3550 Ext:
Fax: 305-295-3663
Email: dkolhage@monroe-c1erk.com
Application Ref # 201 O-RSA T -56 Section #1 Page 1 of 2
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Emall: boccdis 1 @monroecounty-f1.gov
Project Director
Name: Lisa Tennyson
Title: Grants Administrator
Address: 1100 Simonton Street
Room 2-213
City: Key West
State: FL Zip: 33040
Phone: 305-292-4444 Ext:
Fax:
Email: Tennyson-Lisa@monroecounty-f1.gov
Application Ref # 2010-RSAT-56 Section #1 Page 2 of 2
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
i I
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Subgrant Recipient: Monroe COl..nty Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 9/1/2009 End Date: 8/31/2010
Problem Identification
South Florida, inclusive of Monroe County, is a mecca for illicit drug use, and has a much higher
than national drug abuse prevalence. South Florida is a designated "high density drug trafficking
area" and a leading cocaine importation center. According to the The Florida Department of
Children and Families in 2007 there were an estimated 1,153,325 adults in the state with
substance abuse problems.
Statistics from the Monroe County Sheriffs Office indicate that for the calendar year of 2007
there were 2,080 drug and alcohol-related arrests in the Keys (almost half of these violators had
prior DUls.) The Monroe County Detention Center has reported that 80% of those arrested in this
county have substance abuse problems. The Keys are a critical area due to the high percentage
of persons with substance abuse and mental health disorders, lack of affordable housing, high cost
of living, and high homeless rates.
There is one key issue that defines the problem and need in our community. There are not
enough substance abuse treatment services in Monroe County to handle the demand. The RSA T
program at the County Jail is one of only two substance abuse treatment programs in the Keys
and the only program in the County to serve incarcerated adults. The other program, Keys To
Recovery, has only 12 treatment beds (for a total of 24 persons annually) for the general
population.
The RSA T program provides drug treatment as well as a host of support services such as
vocational training, anger management, financial education, mentoring, counseling and parenting
classes.
The program is valued highly by the local Drug Court Judges and the Monroe County Sheriffs
Office. This RSAT grant provides funding for 60% of the program costs; the Sheriffs Office
provides the other 40%.
This program provides services to 150 offenders each year, has developed excellent
relationships with the local Drug Court, mental health providers, and social service providers in the
community, and has proven to be effective. The recidivism rate for the general population at the
Monroe County Detention Center is approximately 70% re-incarceration within a year. The
recidivism rate for RSA T program participants is 27%.
Project Summary
The Jail Incarceration Program is a substance abuse treatment program housed in the Monroe
County Detention Center. It began in 1997 and has provided substance abuse treatment for
approximately 1,200 inmates with an overall recidivism rate of twenty-seven percent compared to
seventy percent for the general population. It provides administrative and case management
services as mandated by Florida Administrative Code 1 O-E 16.
Application Ref # 2010-RSAT-56 Section #2 Page 1 of 4
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
This year the program will serve approximately 150 inmates. The inmates are housed
separately from the general population in Dorm Golf, which has 54 beds. Most clients are court
ordered by the Drug Court judges in Monroe County. The rest are volunteers who meet criteria for
drug/alcohol treatment and will be in the county jail a minimum of 182 days. The program has
established a positive reputation, working closely with judges, prosecutors and lawyers. DCF
audits for the past three years of have reported that this program meets or exceeds Best Practice
standards with 100% compliance.
The CARF (Commission on Accreditation of Rehabilitative Facilities) accreditation process has
strengthened assessment and treatment. All participants have individualized, client-centered
treatment plans that are reviewed monthly and adjusted as needed. Continuing to prove helpful in
assessment is the Prochaska and Di Clemente stages of change, implemented last year; as well
as the URICA, the Beck Depression Scale, and the Rosenberg Self Esteem inventory; treatment
plans are written accordingly.
An equity of access policy was adopted last year that makes admission polices welcoming to
individuals with co-occurring disorders, learning disabilities, illiteracy, and Spanish speaking
inmates. This allows access for all who might otherwise be denied. (There are two bi-Iingual
counselors to serve the Hispanic population.)
For co-occurring clients, a Mental Health Status Assessment identifies impairments in
functioning. They are referred to a mental health counselor and the Prison Health Services
Psychiatrist, and participate in WRAP Class (Wellness and Recovery Action Plan), a structured
system for monitoring and reducing distressing symptoms through planned responses.
Treatment is a minimum of six months, with the possibility of lasting one year. Aftercare is six
months and is provided throughout the Florida Keys by the Care Center for Mental Health and The
Guidance Clinic. Aftercare is given priority, and is not funded by RSA T. A support letter from the
Care Center is attached.
Random drug testing (urine analysis) is conducted weekly by the staff and positive tests result in
30 days in lock-up and a return to court. Test used are the MEDTOX 5 panel testing for
Amphetamine, benzos, cocaine, opiates, and THC. The program also has a relationship with the
local drug court to run tests on their machine if it is questionable.
The program staff has a strong background in substance abuse counseling and mental health
with appropriate certification. The program staff consists of 1 PT program director,2 FT
counselors, and a PT counselor. JoAnn Brancel, Project Director, has a BA is Social
Work/Criminology and is a Certified Mental Health Professional. The program director oversees
the counselors and ensures data collection on all inmates who have completed probation and
checks for any new arrests within the year after completion.
With the goal of having each RSA T participant attain self-sufficiency, the program includes both
substance abuse treatment and support services:
MORAL RECONATION THERAPY (MRT)- Evidence-based systematic step-by-step treatment
strategy designed to enhance self-image and promote positive productive identity.
Application Ref # 201 O-RSA T -56 Section #2 Page 2 of 4
Contract -RSA T-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
DRUG EDUCATION - Inmates learn and explore chemical dependency and how it impacts their
lives, and the biopsychosocial nature of the disease.
CRIMINAL AND ADDICTIVE THINKING - This is a cognitive behavioral class which helps inmates
identify criminal and addictive thinking that keep them in behavior patterns that return them to jail.
RELAPSE PREVENTION - Presents identifying triggers, cravings, and high-risk situations that can
lead to relapse.
RA TIONAL EMOTIVE THERAPY - Clients learn the ABC method, A being the event, B being our
beliefs about the event, and C which leads to our reaction to the event.
STEP GROUP - The core ideas of the first three steps of Alcoholics Anonymous and Narcotics
Anonymous.
COMMUNICATION SKILLS - Based on a program developed for prison populations called
Touchstones Discussion Project. Inmates discuss relevant topics that have pros and cons.
ART AND MUSIC THERAPY - Inmates use creative sources of visual art and music to enhance
cognitive functioning.
JOB SKILLS - Assessment of basic needs for education, job searches, resume writing, addressing
a felony in an interview, completing employment applications, and basic budgeting.
RELATIONSHIP GROUP SKILLS - This is a program from Hazelden Publishing, created for
inmates, that concentrates on understanding skills to maintain healthy relationships.
PARENTING - An optional class that is recognized by the Dept. of Children and Families for those
who have case plans.
UNDERSTANDING GRIEF - An optional class on understanding how unresolved grief can
manifest itself in long-term depression, addiction, post-traumatic stress disorder, and ambivalence.
ANGER MANAGEMENT - An optional class about the responsibility for choices when angry.
INDIVIDUAL COUNSELING - At intake all inmates are assigned a Primary Counselor, who follows
the inmate through the program. Counselors are responsible for progress notes and summaries for
the courts. The inmate's individual needs are assessed and monthly treatment plans are created to
accommodate them. The primary counselor makes referrals to medical, psychiatric services, GED
class, and literacy and is a liaison for release plans, including supportive housing, clothing
vouchers, food vouchers, bus tickets to return to their home towns, referrals to mental health
agencies for aftercare services, and connections to NA and AA meetings.
COMMUNITY SERVICE - The detention center continues to operate a farm and petting zoo that
JIP clients help maintain. Another service to the community is their participation in the Department
of Juvenile Justice (DJJ) Jail Tour. JIP inmates tell their stories to juveniles
Application Ref # 2010-RSAT-56 Section #2 Page 3 of 4
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
recently brought into the system in hopes of preventing these young adults from following the
same path they have.
SOCIALlZATION- A Hazelden program using Cognitive behavioral treatment to identify thought
processes that keep addicts stuck in destructive behavior.
CHARACTER CONFLICTS IN RECOVERY-Using the pamphlets from Hazelden including King
Baby and Barriers against Recovery this class explores the character conflicts that return addicts
to using.
WORK RELEASE PROGRAM- 20% of RSA T inmates participate in the Sheriff's Office Work
Release Program. After two months in the RSA T program, and clearance from Sheriff's Office,
RSA T inmates can participate in work release on the days they are not in group. The work release
program has been successful. One RSA T participant has worked his way up from work release to
Manager in a local McDonald's restaurant.
The program's objectives and outcomes include:
The number of inmates expected to complete the program is 100.
70% of the inmates served will complete an aftercare program.
97% of the inmates served in the program will remain drug free while participating.
70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
75% of the inmates will not violate probation during aftercare.
70% of the inmates served will not return to jail during the first year after release.
Application Ref # 201 O-RSA T-56 Section #2 Page 4 of 4
Contract -RSA T-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref # 2010-RSAT-56 Section #3 Page 1 of 9
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Community Service
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2010-RSAT-56 Section #3 Page 2 of 9
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
I
Activity Description
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Leadership Training
Target Group: Adult Males
Geographic Area: State of Florida
Application Ref # 201 O-RSA T-56 Section #3 Page 3 of 9
Contract -RSA T-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mentoring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref # 2010-RSAT-56 Section #3 Page 4 of 9
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
1 !
I
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 201 O-RSA T-56 Section #3 Page 5 of 9
Contract -RSA T-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
I
i I
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Objectives and Measures
Objective: 1A - To report contractor and/or employed salary amounts prorated to include time
spent in RSA T.
Application Ref # 2010-RSAT-56 Section #3 Page 6 of 9
Contract -RSA T-MONR- - -
B. Department of Children & Families ( 1 electronic copy and management letter, if issued)
Office of the Inspector General
Audit Unit
Building 5, Room 237
1317 Winewood Boulevard
Tallahassee, FL 32399-0700
Email address: single audit@dcf.state.fl.us
C. Reporting packages for audits conducted in accordance with 0 MB Circular A -133, as revised, and required by
Part I of this agreement shall be submitted, when required by Section .320(d), OMB Circular A-133, as revised,
by or on behalf of the recipient directly to the Federal Audit Clearinghouse using the Federal Audit
Clearinghouse's Internet Data Entry System at:
http://harvester.census.gov/fac!collect!ddeindex.html
and other Federal agencies and pass-through entities in accordance with Sections .320(e) and (t),
OME Circular A-133, as revised.
D. Copies of reporting packages required by Part II of this agreement shall be submitted by or on behalf of the
recipient directly to the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
EmaiI address: flaudgen_Iocalgovt@aud.state.fl.us
Providers, when submitting audit report packages to the department for audits done in accordance with OMB
Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit or for-profit organizations),
Rules of the Auditor General, should include, when available, correspondence from the auditor indicating the date
the audit report package was delivered to them. When such correspondence is not available, the date that the audit
report package was delivered by the auditor to the provider must be indicated in correspondence submitted to the
department in accordance with Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General.
PART IV: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a
period of six years from the date the audit report is issued and shall allow the department or its designee, Chief
Financial Officer or Auditor General access to such records upon request. The recipient shall ensure that audit
working papers are made available to the department or its designee, Chief Financial Officer or Auditor General
upon request for a period of three years from the date the audit report is issued, unless extended in writing by the
Department.
.18 KFZ28
Attachment C
Homeless Prevention and Rapid Re-Housing Grant
Request for Release of Funds Schedule
In accordance with the terms and conditions of the Homeless Prevention and Rapid Re-Housing
Grant Agreement, the Grantee has been awarded the amount of$ 257.007.00 and the Department
shall release these funds in accordance with the following schedule, subject to the availability of
funds:
RELEASE DATE AMOUNT
First Quarter/First Year October 15,2009 $38,551.12
Second Quarter/First Year October 15,2009 $38,551.12
Third Quarter/First Year January 15,2010 $38,551.12
Fourth Quarter/First Year April 15, 2010 $38,551.12
First Quarter/Second Year July 15,2010 $25,700.63
Second Quarter/Second Year October 15,2010 $25,700.63
Third Quarter/Second Year January 15,2011 $25,700.63
Fourth Quarter/Second Year April 15, 2011 $25,700.63
For each payment request the Grantee shall prepare and submit a request for release of funds on
the Grantee's stationary.
18 GRANT # KFZ28
Attachment D
'GENERAL CERTIFICATIONS FOR STATE OR LOCAL GOVERNMENT FOR THE
HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM (lJPRP)
In accordance with the applicable statutes and the regulations governing the consolidated plan
. regulations, the state, territory, or local government certifies that:
Affirmatively Further Fair Housing - The state, territory, or local government will
affirmatively further fair housing. which means. it will conduct an analysis of impediments to fair
housing choice within the jurisdiction or state, take appropriate actions to overcome the effects of
any impediments identified through that analysis, and maintain records reflecting that analysis and
actions in this regard.
Drug-Free Workplace - It will or wiIJ continue to provide a drug-free workplace by:
J. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use ofa controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; -
and
(d) The penalties that may be imposed upon employees for drug' abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the perfonnance of the grant.
be given a copy of the statement required by paragr~ph I;
4. Noti1Ying the employee in the statement required by paragraph I that, as a condition of
employment under the grant, the employee wiIJ _
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation ofa criminal.
drug statute occurring in the workplace no later than five calendar days after such
conviction;
5. Notifying the agency in writing, within tcn calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification number(s) of each affected
grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted _
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
KFZ28
2[.
(b) Requiring such employee'to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, state, or local health,
law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1,2.3,4,5 and 6.
Anti-LobbyiDg - To the best ofthe state, territory. or local government's knowledge and belief:
]. No Federal appropriated funds have been paid or will be paid, by or on behalf ofit, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress. or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan; the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment. or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated furid~ have been paid or wilJ be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or. employee of Congress. or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it
will complete and submit Standard Form-LLL, "DisClosure Form to Report Lobbying," in
accordance with its instructions; and -
3. It will require that the language of paragraphs I and 2 of this certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants. and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
Authority of Local Government, State, or Territory - The submission of the consolidated plan
. is authorized under state law and local law (as applicable) and the jurisdiction or state possesses
the legal authority to carry out the progfams under the ~nsolidated plan for which it is seeking
funding, in accordance with applicable HUD regulations.
'Conslstency with Plan -- The housing activities to be undertaken with HPRP funds are consistent
with the strategic plan.
Section 3 -It will comply with section 3 of the Housing and Urban Development Act of 1968.
and implementing regulations at 24 CFR Part 135.
.
Signature! Authorized Official Date
Title
21
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbvin2 Certi fication
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
. certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
B. Dnuz-Free Workplace Certification
J. By signing andlor submitting this application or grant agreement, the grantee is providing the
certification.
2. The certification is a material representation of fact upon which reliance is placed when the agency
awards the grant. If it is later determined tnat the grantee knowingly rendered a false certification, or
otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other
remedies available to the Federal Government, may take action authorized under the J?rug-Free
Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. Ifknown, they may be identified in the grant application. If the grantee does not identitY
the workplaces at the time of application, or upon award, ifthere is no application, the grantee must
keep the identity of the workpJace(s) on file in its office and make the information available for
Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's
drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles
of a mass transit authority or State highway department while in operation, State employees In each
local unemployment office, performers in concert halls or radio stations).
S. If the workplace identified to the agency changes during the performance of the grant, the gmntee
shall inform the agency of tIle change(s), if it previously identified the workplaces in question (see
paragraph three).
6. The Grantee may insert in the space provided below the site(s) for tbe performance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
.. I/tlO $/M4M1"dlV S1".e~ ~~ 'I W'~Sr ,ffdNL~€.;<' ~~64(O
i'fO (, J~tI. S"~t!.4i:'7 MAIt./J'1WtMI AIt~ IztJ t; '#a h 0,0 .
Sg&%O ,,1/l;:1I$(:!t-S '#f,-"WAY. 'lAVel6./vI;;Ift.J ' ,c.((J~lLtJEI ~ 1J'070
. Check _ if there are workplaces on file that are not identified here.
The c~fication with regard to the drug-free workplace is required by 24 CPR part 24, subpart F.
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free
Workplace common rule apply to this certification. Grantees' attention is called. in particular, to the
. fonawing definitions from these rules: . .
22
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as further
defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendere) or Imposition of sentence, or both, by any judicial body
charged with the responsibility to detennine violations of the Federal or
State criminal drug statutes; .
"Criminal drug statutc" means a Federal or non-Federal criminal statute
involving thc manufacture, distribution, dispensing, use, or possession of
any controlled substancc:
"Employee" means the employee of a grantee directly engaged in the
perfonnance of work under a grant, including: (0 All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvemcnt is insignificant to the pcrfonnance of the grant; and eiii)
temporary personnel and consultants who are directly engaged in the
perfonnance of work under the grant and who are on the grantee's payroll.
This definition does not include workers not on the payroll of the grantee
(e.g., volunteers, even I f used to meet 8 matching requirement; ~onsultants
or independent contractors ,:\ot on the grantee's payroll; or employees of
subrecipicnts or subcontractors in covered workplaces).
-;,
.
.
23
. CFOP 180-4
Attachment E
STATE OF FLORIDA
DEPARTMENT OF
CF OPERATING PROCEDURE CHILDREN AND FAMILIES
NO. 180-4 TALLAHASSEE, October 29, 2007
Inspector General
MANDATORY REPORTING REQUIREMENTS TO THE OFFICE OF INSPECTOR GENERAL
1. Puroos~. This operating procedure describes the reqUirements for reporting to the Office of
Inspector General suspected or confirmed allegations concerning an employee or contractor of the
Department. This operating procedure also defines the types of incidents to be reported and the
timeframes for reporting.
2. ~. This operating procedure applies to all ery1ployees of the Department with knowledge of
suspected or confirmed allegations of wrongdoing by an employee or contractor of the Department. -
3. Authority. Sect/on 20.055(6), Florida Statutes (F.S.), requires the Office of Inspector General to
receive and conduct inquIries, Investigations, audits, or management reviews.
4. Definitions. As used in this operating procedure:
a. "AllegatIon" means an assertion of wrongdoing that mayor may not be supported with
evidence.
b. "Wrongdoing" means an act, which, If proven true, would be a violation of statute, rule,
regulation or policy, excluding job performance and related deficiencies.
c. "Fraud" means to commit an Intentional violation of law or a deliberate misrepresentation or
concealment so as to secure unfair or unlawful financial or personal gain.
d. "Client Death" means a person whose life terminates while in the care and/or custody of the
Department, whether in a Department facility, or in a licensed or contracted facility or service center.
e. .Cllent Injury or Ulness" means a medical condition of a client requiring medical treatment by
a licensed health care professional sustained or allegedly sustained due to an accident, act of abuse,
neglect or other Incident occurring while In the presence of an employee in a Department facility or
contracted facility or service center, or who Is in the physical custody of the Department.
f. "Theft" means to take the property of another without right or permission.
5. Reoortable Incidents.
a. Inappropriate employee acts or omissions that result in client injury. abuse, neglect or death;
b. Fraud;
c. Theft;
d. Breaches of confidentiality by an employee, unless inadvertent and self-reported (e.g.,
revealing a reporter's name, prOviding confidential documents to unauthorized persons, access of client
This operating procedure supersedes CFOP 180-4 dated June 4, 2007.
OPR: OSIG
DISTRIBUTION: A
24 KFZ28
October 29, 2007 CFOP180-4
files for non-business reasons, providing Information from client files such as medical or benefits
information, etc) immediately upon confirmation by the district;
e. FalsifICation of official records (e.g., intentional alteration of state documents.
misrepresentation of information during an official proceeding, intentional falsification of client case
records, case notes, client contact reports, visitation records, or client home visits. creating false and
fICtitious files, etc.);
f. Misuse of position or state property. employees. equipment or supplies for personal gain or
profit (e.g., misuse of telephonic and communication devices, use of s~ff for personal services,
soliciting on state time and state property. conspiracy to conceal missing state property, misuse of the
Internet to conduct personal business as defined by policy, etc.);
g. Failure to report known or suspected neglect or abuse of a client;
h. Improper expenditure or commitment of public funds;
I. Contract mismanagement by a Department employee or by a contractor, subcontractor, or
employee of either (e.g., misuse. waste, or loss of a significant amount of public funds, evidence of
egregious lack of judgment in the use of pUblic funds, evidence that state or federal laws. or state rules
or federal regulations have been violated, etc.);
j. Computer related misconduct (e.g., accessing FLORIDA, Florida's Safe Families Network
(FSFN), HomeSafeNet or FAHIS system files of clients when there is no direct business involvement
with the client, accessing inappropriate or pornographic web sites, sending threatening or harassing
messages, misuse of email, etc.);
k. Any violation under ~435, F.S.. Title XXXI, Employee Screening, that would result in
disqualifrcation from client contact duties (e.g., convicted of murder, manslaughter. assault and battery,
kidnapping, false imprisonment, sexual battery, theft, robbery, child abuse, abuse and neglect of an
elderly or disabled adult, sale of a controlled substance, resisting arrest, contributing to delinquency of
a minor, or other disqUalifying offense); or.
I. Any other wrongdoing that would be a violation of statute. rule, regulation or policy. excluding
job performance and related deficiencies.
6. TimeframQ. Suspected or confirmed allegations as outlined in paragraph 5 of this operating
procedure must be reported within two business (2) days of discovery.
7. Method{s) of Reoortinq. Notification may be made by completing a NotificatiOn/Investigation
Request (form CF 1934) on the LN Incident Reporting System and selecting IG as the primary or
secondary incident category or by emalling the request to the Office of 'nspector General. A request
for investigation can also be made by mailing the completed form to the Office of Inspector General,
1317 Winewood Boulevard, Building 5, 2nd Floor, Tallahassee, Florida, 32399-0700; or via fax at
(850) 488-1428.
8. Staff Coooerafion. AI, departmental employees are expected to fully cooperate with any
investigation or audit conducted by the Office of Inspector General. This includes adherence to the
reporting requirements of this operating procedure, as well as submitting to interviews, and providing
requested documentation and swom testimony. Refusal to fully cooperate with an investigation or audit
conducted by the OfflCS of Inspector General shall constitute employee misconduct pursuant to Rule
60l-36.005(3) and (4), Florida Administrative Code, andwil/ result in disciplinary action, up to and
including dismissal.
2E
f
, October 29, 2007 CFOP18Q..4
9. Failure to ReDort. Adherence to this operating procedure by all departmental employees is essential
to ensure the Office of 'nspector Generaf receives timely notification of allegations of fraud, waste,
mismanagement, misconduct and other abuses in state government. Fanure to report according to this
operating procedure may be deemed a violation of ~ 60L-36.005, Rorida Administrative Code. The
standards of conduct require employees to exercise due care and reasonable diligence in the
performance of job duties. to protect state property from loss or abuse, to maintain high standards of
honesty, integrity and impartiality, and to place the Interest of the public ahead of personal interests.
Any violation of these standards will result in disciplinary action up to and Including dismissal.
(Signed original copy on file)
ROBERTA. BUTTERVVORTH
Secretary
SUMMARY OF REVISED, ADDED, OR DELETED MATERIAL
Paragraph 5k defining "miscellaneous" as a reportable incident has been deleted. Paragraph 7,
Method(s) of Reporting, has been revised to permit electronic submission of a request for investigation.
.
2E
Contract No. KDZ28
CERTIFICA TION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CONTRACTSffiUBCONTRACTS
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension,
signed February 18,1986. The guidelines were published in the May 29,1987 Federal Register (52 Fed. Reg., pages
20360 - 20369).
INSTRUCTIONS
1. Each provider whose contracUsubcontract equals or exceeds $25,000 in federal moneys must sign
this certification prior to execution of each contracUsubcontract. Additionally, providers who audit
federal programs must also sign, regardless of the contract amount. The Department of Children
and Families cannot contract with these types of providers if they are debarred or suspended by the
federal government.
2. This certification is a material representation of fact upon which reliance is placed when this
contracUsubcontract is entered into. If it is later determined that the signer knowingly rendered an
erroneous certification, the Federal Government may pursue available remedies, including
suspension and/or debarment.
3. The provider shall provide immediate written notice to the contract manager at any time the
provider learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
4. The terms "debarred", "suspended", "ineligible", "person", "principal", and "voluntarily excluded", as
used in this certification, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549. You may contact the department's contract manager
for assistance in obtaining a copy of those regulations.
5. The provider agrees by submitting this certification that, it shall not knowingly enter into any
subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this contract/subcontract unless authorized by the Federal Government.
6. The provider further agrees by submitting this certification that it will require each subcontractor of
this contract/subcontract, whose payment will equal or exceed $25,000 in federal moneys, to
submit a signed copy of this certification.
7. The Department of Children and Families may rely upon a certification of a provider that it is not
debarred, suspended, ineligible, or voluntarily excluded from contracting/subcontracting unless it
knows that the certification is erroneous.
8. This signed certification must be kept in the contract manager's contract file. Subcontractor's
certification must be kept at the provider's business location.
CERTIFICATION
(1) The prospective provider certifies, by signing this certification, that neither he nor his principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this contract/subcontract by any federal department or agency.
(2) Where the prospective provider is unable to certify to any of the statements in this certification,
such prospective provider shall attach an explanation to this certification.
Signature Date
Name (type or print) Title
CF 1125. PDF 09/2003
Attachment N/A
CERTIFICATION REGARDING LOBBYING
CERTIFICA TION FOR CONTRACTS, GRANTS, LOANS AND
COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or an employee
of any agency, a member of congress, an officer or employee of congress, or an employee of
a member of congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
Signature Date
KFZ28
Name of Authorized Individual Application or Contract Number
Name of Organization
Address of Organization
'11;}~~~i~ A :fRty r-"
/ / '0 ..f.ct/l...,.'
CF 1123, PDF 03/96 PEDRO J. M~HCADO Page NI A
ASS:STAr . r ' <; 1 <../
Dat~,.^-,"~--' "'"' /
t "
Attachment D
GENERAL CERTIFICATIONS FOR STATE OR LOCAL GOVERNMENT FOR THE
HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM (lfPRP)
In accordance with the applicable statutes and the regulations governing the consolidated plan
" regulations, the state, territory, or local government certifies that:
AfDrmatively Further Fair Housing - The state, territory, or local government will
affinnatively further fair housing. which means. it will conduct an analysis of impediments to fair
housing choice within the jurisdiction or state, take appropriate actions to overcome the effects of
any impediments identified through that analysis, and maintain records reflecting that analysis and
actions in this regard.
Drug-Free Workplace - It will or will continue to provide a drug-free workplace by:
I. Publishing a statement notifying employccs that the unlawful manufacture. distribution.
dispensing, possession. or use ofa controlled substance is prohibited in the grantee's -
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about:
(a) The dangers of drug abu~e in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; -
and
(d) The penalties that may be imposed upon employees for drug" abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the perfonnance of the grant
be given a copy of the statement required by para~ph l;
4. NotifYing the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will _
(a) Abide by the terms oftbe statement; and
(b) Notify the employer in writing of his or her conviction for a violation ofa criminal.
drug statute occurring in the workplace no later than five calendar days after such
conviction;
S. Notifying the agency in writing, w.ithin ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification number(s) of each affected
grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted _
(a) Taking appropriate personnel action against such an employcc, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973. as
amended; or
KFZ28
(b) Requiring such employee'to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, state, or local health,
law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1,2,3,4,5 and 6.
Anti-LobbylDg - To the best oftbe state, territory, or local government's knowledge and belief:
I. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan. the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment. or modificatiol\"c \y
Federal contract, grant, loan, or cooperative agreement; ~o
2. If any funds other than Federal appro~";~.- . -
person for fhfluencing or attempting t\ ~j ~
Member of Congress, an officer or, em, f
Congress in connection with this Feder
will complete and submit Standard Fon. ~qll bJ
accordance with its instructions; and -
3. It will require that the language ofparagrt ~1
the award documents for all subawards at
contracts under grants, loans, and cooperat y)~t(l Jt uA
certify and disclose accordingly. @
Authority ofLocsl Government, State, or Territt
,is authorized under state law and local law (as applic
the legal authority to carry out the progfams under th\
funding, in accordance with applicable HUD regulati<.
Consistency with Plan -- The housing activities to. be -. "'I\en with HPRP funds are consistent
with the strategic plan.
Section 3 -It will comply with section 3 of the Housing and Urban Development Act of 1968,
and implementing regulations at 24 CFR Part 135.
,
Signature/Authorized Official Date
Title
APPENDIX TO CERTIFICA nONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbvimz Certification
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
. certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
B. Droll-Free Workplace Certification
I. By signing andlor submitting this application or grant agreement, the grantee is providing the
certification.
2. The certification is a material representation 0 f fact upon which reliance is placed when the agency
awards the grant. If it is later determined ~at the grantee knowingly rendered a false certification, or
otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other
remedies available to the Federal Government, may take action authorized under the I?rug-Free
Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be Identified on the
certification.lfknoWD, they may be identified in the grant application. If the grantee does not identify .
the workplaces at the time of applic~tion. or upon award, lfthcre is no application, the grantee must
keep the identity ofthc workplace(s) on file in its office and make the information available for
Federal inspection. Failure to identify aU known workplaces constitutes a violation of the grantee's
drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles
ofa mass transit authority or State highway department while in operation, State employees In each
local unemployment office, perfonners in concert halls or radio stations).
S. If the workplace identified to the agency changes during the perfonnance of the grant, the grantee
shall infonn the agency of the cbange(s), if it previously identified the workplaces in question (see
paragraph three).
6. The Grantee may insert in the space provided below the site(s) for the perfonnance of work done in
connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
., 1100 .s""IJN1"4N sr~~ ;:~'(W'~Sr ~6NI.~€~~ ~~64(O
'If 0 GI J...t tj~~tf.#:-r MAICII~ON NltJN /to i; ,.. -; 0,0 .
SA6ao ""~II$e:"'$ '#(f,ilWIfY. 7A ileA. N/EIt.J '.,fI((}~lLdEiI A. ~!07D
'Cbeck_ifthcre are workplaces on file that are not identified here.
The c~fication with regard to the drug-frCe workplace is required by 24 CPR part 24, subpart F.
7. Defmitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free
Workplace common rule apply to this certification. Grantees' attention is caned, in particular, to the
. fonowing definitions from these rules: . '
"Controlled substance" means a controlled substance in Schedules J
through V of the Controlled Substances Act (21 U.S.C. 812) and as further
defined by reguJation (21 CFR 1308.1 I through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendere) or Imposition of sentence, or both, by any judicial body
charged with the responsibility to detennine violations of the Federal or
State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute
involving the manufacture, distribution, dispensing, use. or possession of
any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
pcrfom8DCC of work under a grant, including: (i) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the perfonnance of the grant; and (m)
temporary personnel and consultants who are directly engaged In the
perfonnance of work under the grant and who are on the grantee's payroll.
This definition does not include workers not on the payroll of the grantee
(e.g., volunteers, even ifused to meet a matching requirement; ~onsultants
or independent contractors ,:,ot on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
-
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,
,
PROPOSAL FOR
HOMELESS PREVENTION FUNDS
Submitted by: Monroe County Social Services
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem Sylvia Murphy, District 5
Commissioner Kim Wigington, District 1
Commissioner Heather Carruthers, District 3
Commissioner Mario DiGennaro, District 4
AGENCY GRANT PROPOSAL TO SHAL
Agency Name: Monroe County Social Services
IRS Employer Identification Number: N/ A 501 (c)(3)?: YES @
Mailing Address Physical Location where Services Provided
Street:1100 Simonton Street, 2-257 1100 Simonton Street, 1 st Floor, Key West, FL
City:Key West 490 63rd Street Ocean, Marathon, FL
State: Florida 88820 Overseas Hwy, MM 88.8, Tavernier, FL
Zip Code:33040
Executive Director's Name: Roman Gastesi, County Administrator
Phone Number: 305-292-4441 Fax: 305-292-4544
Email [PRINT CLEARL v): gastesi-roman@monroecounty-fl.gov
Primary Project Contact: Sheryl Graham
Phone Number: 305-292-4510 Fax: 305-295-4359
Email [PRINT CLEARL v): graham-sheryl@monroecounty-fl.gov
Agency Website: www.monroecounty-fl.gov
Project Name: Homeless Prevention Funds Program
Population Served in proposed project: CIRCLE ONE
Homeless
~ at risk of homelessness
Other: Currentlv. MCSS provides services to BOTH homeless and those at risk of
homelessness. This would not chanae with the addition of these arant funds.
in roposed project: CIRCLE
Other
List physical addresses in each of the 3 regions of the Keys where clients will
receive services:
1100 Simonton Street, 1 st Floor, Key West, FL (Lower Keys)
490 63rd Street Ocean, Marathon, FL (Middle Keys)
88820 Overseas Hwy, MM 88.8, Tavernier, FL (Upper Keys)
# of Persons proposed to be served during the project: 125
Award Amount: .$257.007.47
Total Amount of Funds Projected to support the proposed project: $250,739
Maximum funding assistance / household for homeless preventio[l: $2,000_
Are you a SHAL Member?~No
If not, are you willing to join SHAL for $400? Yes No "'fA
Are. you currently using HMIS: Yes~
If not, a,re l~Wi!ling to,gecome an HMIS User? 'IE.5 ..
' / ! / / .
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/ /( . /' (1 r (! ,"/ \( ;
-"'~'___J _// / _-J' ,_'. _ -I- _ 1-, ",_/'/' ;'
Signature & Date Executive Director Signature & Date Board Chair
Proposal Narrative
Part A - Brief History: Monroe County Social Services (MCSS) is a Department within
Monroe County Government. MCSS operates under the full faith and credit of the Board of
County Commissioners (BOCC), which was established in 1823. MCSS programs have
been providing case management as well as coordinating and delivering core services for
citizens countywide for more than 40 years. MCSS has existing government centers in the
Upper, Middle and Lower Keys. These 3 locations are staffed with experienced, seasoned
case managers that are currently providing an array of services to citizens Countywide.
MCSS has, for more than 25 years, administered and case managed the Community Care
for the Elderly (CCE) program, the Home Care for the Elderly (HCE), the Aged and
Disabled Adult (ADA) Medicaid Waiver, and the Older Americans Act (OAA) programs.
These programs provide homemaking, personal care, respite, home-delivered meals and
congregate meals for elderly and/or severely disabled individuals.
MCSS currently provides all services and administrative support for the Low Income Home
Energy Assistance Program (L1HEAP). MCSS also provides all eligibility determination
services for the Emergency Home Energy Assistance for the Elderly Program (EHEAP).
Both L1HEAP and EHEAP funds are used to ensure that income eligible citizens are not
negatively impacted by rising energy costs. L1HEAP and EHEAP funds are used solely to
pay for energy bills for low income clients. MCSS also provides transportation services
throughout Monroe County via our Monroe County Transit (MCT). This transportation
service is available to all citizens of Monroe County, regardless of their income or eligibility.
In addition to the aforementioned services, other eligibility-based services are routinely
provided to the community on an ongoing basis such as: purchasing prescription drugs for
those who cannot afford to do so; emergency food money in the form of grocery store gift
cards; pauper burials for low-income, homeless, or unclaimed individuals; personal care
items; and/or other emergency related supplies.
Prior to the budgetary restrictions imposed on County General Fund spending in 2008,
MCSS was the primary provider in the County of emergency shelter and emergency utility
services. Any person at risk of homelessness due to their rent or utilities not being paid
could receive up to 12 months of rental assistance and/or utility payments (electricity,
water, or gas). Care was taken to ensure that grant funding (L1HEAP or EHEAP) was used
first, if the client was eligible, and that no services were duplicated. During the time rental
assistance was provided, our case management staff would closely monitor the client and
his or her progress to ensure that they were reaching their goal of self-sufficiency.
Q: Is your aqency a primary corporate entity. a subsidiary of or otherwise associated with
any other aoency. corporation. service provider. etc? A: No
Agency Mission: The mission of Monroe County is to provide outstanding public service
responsive to the needs of our citizens, our unique community, and our environment.
Project Name: The name of the project is the Homeless Prevention Fund Program (HPF).
Program Area and Population Served: MCSS has existing government centers in 3
Keys locations: Tavernier, Marathon, and Key West.
Rental Assistance Proaram: Since MCSS has extensive experience providing and
managing a rental assistance program, implementation would be immediate.
Case Manaaement: Currently, MCSS employs five full time case managers. These case
managers would begin to immediately serve clients using these funds. Depending upon
the volume of clients, MCSS would likely hire another case manager.
Utilitv Assistance: Since MCSS is the Lead Agency in Monroe County for the provision of
L1HEAP and EHEAP services, the implementation of utility services would be immediate.
Emolovment Skills: MCSS's Director is a Certified Workforce Development Professional
(CWDP) and a Global Career Development Facilitator (GCDF). Further, the Director's
background is in workforce development. Since the development of employment skills is
already a key component of our case management approach, immediate implementation of
employment skills would be realized. A partnership and close working relationship with the
local Workforce Board (One Stop Career Center) is already in place.
Part B - Project Plan and Description: MCSS offers the following information as a step-
by-step guide of the proposed HPF Program:
. Start-up the project, including how individuals will become a part of the project. Clients will be
enrolled into the program in several different ways. MCSS is a known ''walk-
in" entity in the Florida Keys. Clients know they can walk-in or call at any time
for assistance and if we have funding, they can be assisted. Community
agencies also continuously refer clients to us regardless of our funding. We
will also advertise with flyers and brochures and contact all community
agencies announcing the funding. A press release will also be issued if
needed.
. How the needs of individuals will be assessed and addressed in all regions of the Keys. Clients are
currently assessed using established eligibility tools. These tools will
continue to be used to ensure eligibility and to ensure that no duplication of
services occurs. Clients are familiar with our three locations throughout the
Keys and seek our services on a daily basis. Clients who are home-bound are
seen by our case managers during home visits.
. Outline the local education and outreach efforts to communicate with those households at risk of
losing their homes or apartments. We will share information about this funding at our
Older Americans Advisory Board (OAAB) meetings, at AARP meetings, with
the utility companies, and in press releases. Clients call us frequently asking
about our availability of funding for shelter/housing and utility assistance.
MCSS is well-known in the community as a provider of emergency housing
funds and utility funds and we anticipate getting many referrals from the
community.
. Outline the case management process to be used to determine the amount of assistance to be made
available to the household. Case management is provided to all clients, regardless
of what services they seek from us. We open and maintain a working file for
each client. We have a central data base (EZ Track tracking system) that is
used Countywide to ensure there is no duplication of services. Referrals to
other agencies (for services that we cannot provide or are not funded to
provide) are made to clients as part of our routine case management and are
tracked in EZ Track. Needs are assessed on a client by client basis. Case
management appointments are generally scheduled to last one hour so time
and care is taken with each client.
. What percentage of the budget will be case management? 24%
. What case management support will be provided to ensure individuals and families do not become
homeless? Case management support is crucial to the success of this program.
Regular and routine follow up of clients is required to ensure client success,
self-sufficiency and to ensure they are following their case plan in order to not
become homeless. Clients will be met with on no less than a monthly
schedule. If a client needs to be seen more often than monthly, that schedule
will be established and followed. Set forth the selection criteria to be used to determine
which households are eligible for aid and which ones will be assisted. Current poverty level
tables are used as part of the eligibility determination in all of our cases. All
programs require that clients meet 150% of the poverty limit as established by
the annual Federal Poverty Guidelines. The majority of the Homeless
Prevention Fund Program dollars will be used for direct assistance to the
households facing homelessness. Homelessness prevention is the primary
focus when utilizing these dollars.
. How will HMIS be used to track clients? Currently MCSS does not use the HMIS. If we
are awarded these funds, we will use it as instructed by SHAL. Describe how
assisted households will be tracked in order to report on the number of households assisted who were
prevented from becoming homeless over time. Currently MCSS does not use the HMIS.
If we are awarded these funds, we will use it as instructed by SHAL. Further,
we will continue to maintain our EZ Track system to ensure that ALL client
services (not just those related to preventing homelessness) can be tracked at
any time. When MCSS was providing shelter/housing services to clients, we
discussed their housing situations monthly with them and their landlords.
This was a requirement of continuing to receive assistance. Landlords were
very receptive to us and willing to work with us. The clients were willing to
meet with us monthJy because they knew that was a condition of their
continued receipt of services.
. If subcontracting is planned, describe who the subcontract is with and how it will be administered
Document the experience and capacity of that agency to immediately implement the prevention
assistance. MCSS presently has no intention of subcontracting any services.
Services would be provided by existing MCSS staff, or newly hired MCSS
staff.
. Specify a requested draw down schedule by quarter. MCSS would draw down 60% of the
funds in the first year and 40% of the funds in the second year. The first year
draw down schedule would be as follows: $38,551.12 per quarter for a total of
$154,204.48 in the first year. The second year draw down schedule would be
as follows: $25,700.75 per quarter for a total of $102,802.99 in the second year.
. Describe the process and timing to make payments to vendors, MCSS processes payments
as they are requested. The entire payment process to vendors generally
takes no more than 30 days.
. Describe how program participants will be linked with existing services, such as child care,
employment, training and mainstream benefits. Exceptional case management is the
critical element needed to link clients with existing services and alternative
services. Our case management team is skilled at ensuring that clients get
every applicable service they are capable of getting. As an example, we assist
clients with public assistance applications, we refer clients to the One Stop
Career Centers for assistance with unemployment compensation applications,
and we refer clients to SHINE for assistance with Medicaid or Social Security
applications. These are just a few examples of the links we have with
community partners, or those that we provide internally.
Part C - Expected Project Outcome: MCSS will address the issue of homelessness
prevention by serving at least 125 households throughout the life of the project. These
households will be served via the aforementioned measures (Le. case management, direct
services, etc.). VIA HMIS and our EZ Track system, reporting will allow for follow up data
and proof that the program has had a positive, neutral, or negative effect on the lives of
people who were at risk of homelessness and were served with these dollars during the
grant period. Once a client outcome is achieved, follow up will be conducted for three
years to determine the overall impact of the HPF program.
Part 0 - Amount Requested/Total Project Cost and Budget Page: As noted on the
budget page, the amount requested by MCSS is the total grant allocation of $257,007.47.
This amount will be used over a two year period with 60% being used in Year 1 and 40%
being used in Year 2. (See Attached Budget)
Homeless Prevention Funds Budaet Summary Paae
Agency: Monroe County Board of County Commissioners
Total grant allocation =$257,007.47
I
DIRECT CLIENT ASSISTANCE AND ADMINISTRATIVE EXPENSE DETAIL
Year One bud et=$154,204.48 7/1/09-6130/10
LINE ITEMS TOTAL Monroe County
EXPENSE General Revenue
A. Financial Assistance-direct client assistance 2,050,382.34 103,677.78 1,406,704.56 540,000.00
(includes rental assistance and utility payments)
B. Case Management & Employment Skills 32,469.74 32.469.74 0 0
Full time-Case Manager (new hire)
(includes salaries & fringe)
Case manager 39,374.75 3,937.48 3,937.48 31,499.80
10%=Homeless Prevention grant,GF 80%.1 O%other grants
C. Data collection and evaluation (HMIS entry) 10,358.40 f 0,358.40 0 0
Case manager Aide=20hrs per week.($16.60 per hr)
D. Adminstrative Cost 3,761.08 3,781.08 0 0
(includes office supplies. operating supplies, advertising,
rental and leases-Xerox copier. postage)
TOTALS: 2,136346.31 154 204.4 1,410642.04 571 ,499,80
DIRECT CLIENT ASSISTANCE AND ADMINISTRATIVE EXPENSE DETAIL
Year Two bud et=$102,802.99 7/1/10-6130/11
LINE ITEMS TOTAL Monroe County
EXPENSE General Revenue
A. Financial Assistance-direct client assistance 2,015,823.09 69,118.53 1,406,704.56 540,000.00
(includes rental assistance and utility payments)
B. Case Management & Employment Skills 21,646.49 21,646.49 0 0
Full time-Case Manager(new hire)
(includes salaries & fringe)
Case manager (includes salaries & fringe) 26,249.84 2,624.98 2,624.98 20,999.88
10%=Homeless Prevention grant.GF 80%,10% other grants
C. Data collection and evaluation (HMIS entry) 6,905.60 6.905.60 0 0
Case manager Aide=20hrs per 'Neekl$16.60 per hr)
D. Adminstrative Cost 2,507.39 2.507.39 0 0
"rcludes office supplies. cperatlng supplies. advertiSing,
rental and 'eases. Xerox cepier. pcstage)
TOTALS: 2,073,132.41 102,B02.99 1,409,329.54 560,999.8B
Supplemental Materials Provided:
* MissionNalues Statement
* Copy of Most Recent Financial Audit/Financial Statements/Annual Report
* Contact List of Current SOCC
* Copy of Liability Insurance
* Front Page of County's EEO Policy (included within Personnel Policies
Manual)
Submitted by: Monroe County Social Services
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern Sylvia Murphy, District 5
Commissioner Kim Wigington, District 1
Commissioner Heather Carruthers, District 3
Commissioner Mario DiGennaro, District 4
- .Ji.Ji.Ji.Ji.Ji.Ji.Ji.Ji.Ji.Ji.Ji.Ji
MISSION STATEMENI:
The mission of Monroe County is to provide outstanding public service responsive to the needs of our
citizens, our unique community, and our environment.
VISION STATEMENt
Utopia in the Florida Keys
Working and learning together to maintain the diverse community by preserving the natural resources and
habitat that makes us a unique and preferred place to live and visit!
VALUE STATEMENT~
We Believe in the Highest of Ethical Behavior as we Sail the Seven "Cms.
Competence - knowledge. We encourage a competent workforce through continuing education and
-, training. Knowledge adds value to the services we provide and increases employee and citizen satisfaction.
Creative - new ideas. We are open to new ideas. We believe in taking fresh approaches to overcome
challenges while striving to add value to the services we provide to our community.
Committeq - career as a calling to public service. We believe that service to government is the highest
career calling. A professional attitude imposes a pledge of excellent performance with a commitment to the
organization.
Concern - fiscal responsibility. We believe fiscal responsibility demonstrates our respect for the citizens
whose taxes support our organization. Fiscal responsibility recognizes that most problems cannot be solved
by money alone; however, take seriously our task to safeguard the public trust.
~ - positive and supportive work environment. We provide a positive work environment for our
employees by recognizing their needs and allowing a balance with their professional and personal lives. We
treat everyone with respect. Weare compassionate and responsive to the needs of all citizens.
CommunicatioQ - exchange of ideas. We believe that t\vo way communications amongst our organization,
our employees, and our citizens is essential. We encourage feedback and the sharing of ideas. By working
together, we can share information and improve our services through open government.
Continuit:x - fairness, equality and sustainability. We believe in fairness and equality and place emphasis on
truth and honesty in all of our actions. Through the use of strategic planning we ensure the continuity and
:i~~~:;a~J8.Ji.JiJ8JHJ8J8
Monroe County Page 1 of
Danny L. KoJhagc
Cl~{k tJ" (be C - - COU(t
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~Monroe County, q;'{orida
Finance
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General Information I Finance Reports
AUTHORITY FOR RESPONSIBILITY
Section 1.(d), Article VIII, State Constitution, provides that "the Clerk of the Circuit Court shall be ex officio clerk of the
Board of County Commissioners, auditor, recorder and custodian of all county funds." The Finance Department of the
Clerk of Circuit Court fulfills this role by safeguarding all assets of Monroe County. In carrying out these responsibilities,
the Finance Department performs the following functions:
RECEIPT AND PAYABLE MANAGEMENT
Pre-audit and properly record all revenues of the County, including taxes, grant funds, charges for services, fines and
forfeitures, miscellaneous and other sources.
Pre-audit, properly record and disburse all County funds to ensure all expenditures are legal, budgeted, and in
compliance with County policies and procedures.
PA YROLL
Pre-audit, properly record, disburse and report payroll for all Board of County Commissioner's employees. Ensure
:::ompliance with all current tax and payroll regulations. Prepare and report all taxes and deductions to proper agencies.
::;ASH AND INVESTMENT MANAGEMENT
)romote and maintain a fiscally sound financial relationship with a local banking institution based on a competitive bid
lrocess. Electronically monitor daily cash balances to ensure sufficient balances for anticipated disbursements and invest
!xcess to optimize interest income.
levelop, maintain, and ensure compliance with a comprehensive investment policy.
EBT MANAGEMENT
aintain long-term debt accounts according to debt covenants. Properly record and disburse all funds related to long-term
,bt.
XED ASSETS
)://w\vw.c1erk-ofthecourt.cnm/nthN,P;n 'r~;_ "',_
Monroe County Page 2 of
Record, report, and conduct a physical annual inventory of all the County fixed assets. Ensure compliance with applicable
rules, regulations and policies in the purchase, transfer, and disposal of all County fixed assets.
GRANT ACCOUNTING
Establish proper accounting controls for each grant. Balance grant revenues and expenditures to the general ledger.
Ensure compliance with the financial reporting requirements for federal, state, and local grants awarded to the County.
FINANCIAL STATEMENTS AND REPORTS
Prepare and maintain the County's financial statements in accordance with guidelines established by the Government
Accounting Standards Board, and other authoritative bodies. Maintain a sound financial reporting system, accessible by
each department of the Board of County Commissioners.
Prepare the County's Comprehensive Annual Financial Report, a publication compiled of audited financial statements,
related disclosures, and statistical information.
Coordinate the annual financial audit performed by the County's independent certified public accounting firm.
In addition to the above duties performed for the Board of County Commissioners, the Finance Department also carries
out similar responsibilities for the Clerk of the Circuit Court.
ReturnJ.o Clerk's Home .Ra~
D://ww\v.clcrk-of-the-collftl'nm/nth.'rd:;';n 'r^;~ M_
Monroe County, FL - Board of County Commissioners Page 1 of
Board of County Commissioners
-"tission Statement Printer-Friendly VersioQ
The mission of Monroe
County is to provide 13.9CC A~rl<t~_~ I BOCC Minutes I BOC...c-.-S~!J_eJ;f.Yl~
outstanding public service
responsive to the needs of
our citizens, our unique
community, and our
environment.
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'. :'f; County Commtsslon@Q j
:'.' Employrneet-
1j" ~ . Divisioll.. . CommissiQ!Jm: Mayor GE!~ C.ommissloner Commissioner Mgyor Pro_Tam
Kim Wigjn9191! N~IJ~m ti~ath,lM Mario Oi <iEl1l!1,NO SJ'LvlILMurDhy
:}l Constilutfon.. OffIcer; Q.arruthe.m
District 1 District 2 District 3 District 4 District 5
. Precinct Precinct Precinct Precinct Precinct
" .~, 1-4,10-12 13-19 5-9 20-26 27-30
"1 Para ~iioI Membershm M~l Qutje~ M~e1io~ PubliQ..WelcolT]~ COrrUTI issjg[1~Iq
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, 'J) Contact Us "Except when otherwise provided by County charter, the governing body of each County shall
be a Board of County Commissioners composed of five members serving staggered terms of
/. .. four years. After each decennial census, the Board of County Commissioners shall divide the
''ji CountJ HGmII Page County into districts of contiguous territory as nearly equal in population as practicable. One
'-~ Commissioner residing in each district shall be elected by the electors of the County." Florida
Constitution. Article VIII, Section 1 (e)
Search Our Site Membership
The Board of County Commissioners consists of five members elected at large for staggered
[ Google Search J terms of four years in the general Election in November in the even years. Should there be
no opposition from an opposing party, an election is determined in the September Primary.
Co'-gle~ However, this has not happened recently, because both the Republican and Democrat
Parties have had candidates in most races, Candidates must be registered voters and reside
In the districts from which they qualify. The districts are redistricted after each Census. The
precincts for each district are listed with each Commissioner's name.
top~
Mayor
County Mayor is the tlte given tre chairperson of :he Board of CommisSioners. At the hst
,~eetlng of tre Board after the General E'ection (and again at any Subsequent meeting wren
jeslred) one of 're Commissioners,s ohosen by ~aJor,ty 'Jo:e to serve as Mayor. A ,\-layor
protems deSignated at :re same meeting. As Chairperson, tre Mayor preSides over Board
iY'eet.ngs and serves as representative of tre COunty on ':;eremon:al occasions. At elect:on
'r~e. the Chairperson serves on tre Canvassing Board, r"e cralrperson s aso 'espcnsrble
'or s,gn.ng documents and cos;gn,rg"vrm t~e COunty Cerk. a:l Cou:ity crec,<;s.
',:p:
~..1on(oe County
Recycles Duties of the Board of Commissioners are to:
p://monroecofl. virtualtownh:lll n,.tP" rrn" I 'If ,,~_~....... _ r'T T"'l........~.......,.
Monroe County, FL - Board of County Commissioners Page 2 of
. Review and pass the County budget and levy taxes.
. Make appropriations for operation of the County as identified in the budget.
· Authorize bonds for capital improvements.
· Manage County properties through the County Administrator.
. Confirm division and department heads appointed by the County Administrator
and appoint special boards and committees.
. Establish policy which, through the County Administrator, filters down to department
heads
and others who carry it out.
. Present ordinances to the public for hearings and then vote whether or not to adopt
them
for inclusion in the County Code.
tQ~
Meetings
Meetings are held once a month on a rotating basis at Key Largo Library in the Upper Keys,
the Marathon Government Center and the Commission Chambers of the Harvey Government
Center at Historic Truman School in Key West. When there are conflicting schedules,
meetings are held at other locations. The minutes of the Board of Commissioners' meetings
are available to the public through the_Clerk of the C..Qurt's offlQ.~.
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Public Welcome
The pUblic is always welcome to attend meetings of the Board, and any citizen wishing to
speak on an agenda item may, by registering his request with the Clerk before the item is
called, voice an opinion when the item comes up for discussion. In addition to routine County
business, the Board of Commissioners holds public hearings on many subjects, including
proposed ordinances, the County Budget, capital projects (public buildings and major
improvements) and their acquisition, construction and equipping, as well as on appeals to
decisions of the Planning Commission and for special taxing districts for fire and ambulance
service. County newspapers, radio and local cable television announce the dates, times and
places of board meetings and board hearings.
tQJ:L
~!mrge CO.~~!!!!!!issJ~s c. '~"'-
Name District Precinct
Commissioner Kim Wigington 1 1-4,10-12
Mill'Q[ George Neugent 2 13-19
Commissioner Heather CCilluthers 3 5-9
C-9rnmlssioner Mario Oi_Gennaro 4 20-26
M.ay'QLP[QI~01 SJ'1Yj~MIJ[Qby 5 27-30
The Official Site of Monroe County, Florida
1100 Simonton Street, Key West, FL 33040
For General Questions or informatlcn about Monroe County
Click the ConJa<;UJsjink ornfo:<imonro_ecQunty..:.!I.g9Y
PI.JOli_c8~GQr:dsaf1d.Sjtt:_PisCfalmt:r
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Monroe County, FL - Commissioner Kim Wigington Page 1 of
.~ ' . " .
Commissioner Kim Wigington
\:tission Statement Printer-Friendlv Version
The mission of Monroe
County is to provide DISTRICT 1: Kim Wigington (R)
outstanding public service
responsive to the needs of 500 Whitehead Street, Sta 102
our citizens. our unique Key Wast, Florida 33040
community, and our Phone: 305-292-3440
environment. Fax: 305-292-3466
Email:
~,~; About Monroe COUI1tJ boccdis 1 @monroecounty-fl.gov
Wigington-Kim@monroecounty:fLg..Q\l
;,'>>; County Cummlss/orws Wilma Corbin, Aide to Commissioner
- ,.: Employ~ Wigington
C~rbin-Wilmal~mOnI~QUn~
". 0epbI. . DMsloaa- Precincts: 1-4, 10-12
L _
1') CoRltibdion;JJ 0Irkers T arm expires: 11/12
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The Official Site of Monroe County, Florida
1100 Simonton Street, Key West, FL 33040
Search Our Site For General Questions or information about Monroe County
Click the Q~nk or i.o1Q:~.Q~h0L.gQj!
E1J..l2.IkReQQrds and Site Disc@jl!tl2r
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Recycles
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Monroe County, FL - Mayor George Neugent Page 1 of
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Mayor George Neugent
);fission Statement Printer-Friendly Version
The mission of Monroe
County is to provide
outstanding public service DISTRICT 2: George Neugent (R)
responsive to the needs of Terri Marble, Executive Assistant
our citizens, our unique 25 Ships Way
community, and our Big Pine Key, FL 33043
environment. Phone: 305-872-1678, 292-4512
Fax: 305-872-9195
-(,J About Monroe County Email:
boccdis2 @monroecounty-f/.gov
. . .... _~ 4 Neugent -GeorQ..e@ monrQecounty-f/. 9.QIl
~' Employment. Precincts: 13-19
- Term expires: 11/10
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IfCotlltitutlaul Offtc..,
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g 5ubsc,ilM In New5
"-
I . .'J: Contact UlJ Born: New Orleans, LA
;~j ~unty Home Page:-' Graduated Nicholis S1. University with Associates Degree in
Petroleum Drilling & Production Tech.
Work J:1istory
Search Our Site
15 years the Western Co. of North America Service Engineer,
{ 1 Operations Manager, General Manager
Google Search
2 years Baker Oil Tools, Inc. Consultant/Trouble Shooter U.S.
Co\sle~ and SA territories
5 years Cloverly Rental Tools & Equipment Owner
Started his own engineering and service group, servlcng
groups specializing in fighting oil well "ires.
ft Owner: Porky's Bayside Restaurant, and 53rd Street Dock &
ct Deli.
'. Has reSided in Marathon for 15 years hiS 'Nde Suzie. they rave
',-:,,_, '. ~ I :ne son and 'mo grardChil,jren- Asrley and Branden.
C.vie and CCmrrurHy Act!vt:e~
,'tfol1(oe County presdert arid Beard of o rector Greater Maratrcn Crar'ter ,ct
Recycles Commerce
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Monroe County, FL - Mayor George Neugent Page 2 of
Director & Secretary/Treasure Pigeon Key Foundation
Chair of the Boot Key Harbor Committee
Director Old Town Merchants
Director of Marathon Economic Development Council
Mentor Marathon High School
Member of Friends of the Marathon Parks
Person of the Year 1996 Marathon Jaycees
The Official Site of Monroe County, Florida
1100 Simonton Street, Key West, FL 33040
For General Questions or information about Monroe County
Click the Contact Us link or info@monroecounty-fl.gQY
\.. , - ~ - -. P":II' R:CQ':' :"" ~;te DI",lalm" - -~ - .- -
Virtual Town Hall Webslte
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Monroe County, Fl. - Commissioner Heather Carruthers Page 1 of.
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Commissioner Heather Carruthers
Printer-Friendlv Version
-"fission Statement
The mission of Monroe
County is to provide
outstanding public service DISTRICT 3: Heather Carruthers (0)
responsive to the needs of
our citizens, our unique 530 Whitehead Street
community. and our Key West, Florida 33040
environment. Phone: 305-292-3430
Fax: 305-292-3577
. :>>J About Monroe COUllty Email:
. : boccdis3@monroecoJJ..lJh'::n.gov
j; COUlltr CommisskJMn Carruthers-Heather@fllonroecounty_
' fl.gov
j Employment
, Carol Schreck, Aide to Commissioner
f'-I; ~ . Dtvisio.... - Carruthers
"~ SchL~ck-C...Q[91@monrQ~counh':f1.gov
<~Jt COnstitutional OfficBf'S
, i' Precincts: 5-9
",l UMfuI "'. Sitw Term expires: 11/12
. ~ Para EsJNlloI
~: 1tJ SubKribe to Hewn.
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~~ C .. Subscribe to Heather's news list! Just click the link,
Search Our Site ~~~ . OmlDlSSlOner ~h~~kC~;;;:n~;i~n;;: iiI~ihe~; eNews, enter your
... Carruthers' eNews email, and click submit!
[ Google Search J
Co l g 1 e" Current County-related Committees
· Industrial Development Authority
· Comblred Structural & Operating Plan (CSOP) Advisory Team of the So FL
Ecosystem Restoration Task Force. Everglades restoration Issues
· F!onda Keys Arts Council
· Beach Advisory Board
· Circuit. 6 Juvenile Justice Board
:t1onroe County . Lower & Middle Keys Fire & Ambuarce Taxrg Dstrlct Bd of Governors
Recycfes
· Manne Sanctuary AdVISOry Comm,ttee
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Monroe County, FL - Commissioner Heather Carruthers Page 2 of
· Monroe County Community Alliance
· So FL Regional Planning Council
Having carried every precinct. Ms. Carruthers is honored to seNe the residents of Monroe County
as Commissioner. and gratified at the support she has received throughout the Keys.
Commissioner Carruthers has a history of pUblic service in the Keys
As a member of the Board of Directors of Fair Insurance Rates in Monroe (FIRM) Commissioner
Carruthers continues to work with and on behalf of citizens throughout the Florida Keys. This
grass roots consumer effort effectively demonstrated that Windstorm rates in Monroe County were
excessive and ultimately resulted in a rate reduction benefiting thousands of Florida Keys residents.
As a member of the Media and Strategy Committees of FIRM, Heather has had the honor of
representing the group before Governor Bush and his Cabinet in April 2006, and she continues to
represent FIRM in Tallahassee.
In response to her achievements with FIRM, in 2007 Commissioner Carruthers was appointed to
Florida's Task Force on Citizens Property Insurance Claims Handling and Resolution. State
Insurance Commissioner Kevin McCarty described her as "a forthright citizen and strong advocate
for Florida's insurance policyholders" when he appointed her to this Task Force.
Ms. Carruthers Leadership Roles
· Current President, Fair Insurance Rates in Monroe (FIRM)
· Former Chair of the Lodging Association of the Florida Keys
· Former President of the Key West Business Guild
· Graduate of Leadership Monroe County (Class XI)
· Named Leadership Monroe's 2006 Leader of the Year
· Graduate of the Key West Ambassador Academy
Community Contributions / Memberships
· Founded the Southernmost Women's Invitational Non-Profit Golf (SWING)
Tournament, an important annual fundraiser for the health clinic WomanKind, Inc
· Key West Chamber of Commerce
· Sculpture Key West Board of Directors
· Key West Symphony Orchestra Board of Directors
· Chorale member and soloist with the Keys Chorale and vocal quartet, Swing Low
· Featured soloist with the Key West Pops and Island Opera Theater
Education Background
· Bachelor of Arts degree in American History from Wells College, Aurora New York
· Post-graduate studies at The Juilliard School, New York, NY and SUNY Purchase,
White Plains, NY
Professional Background
Commissioner Carruthers' business background includes direct marketing, publishing and
advertising WIth companies such as Meredith Corporation, Bantam Doubleday Dell and Ogilvy &
Mather, New York, NY. She also spent several years as a profeSSional singer, performing WIth
choral ensembles from Milan to Manhattan to Mexico City. For nearly a decade, Heather has been
tre co-owner of Pearl's Rainbow, a 38-room multiple award-wlnnmg guesthouse for women In Key
West.
Tre Cff~cai Ste cf\,1onrce County, r'(;rda
, ~ 'JO S,monton Street. Key '/Vest. FL 23C40
Fer General Questions or ,r/ormatlon atout Monroe C,;)unt'/
Click tre ContGct Us nk or n10it rronrceccurty-fl.(}Jv
n: / /mnnrnec:nfl. virtu;) Itnwnh;lll nl't /P;l o.,,,/!\,f,,nr,,,.r-',-, C'T D""-''''I_ _ .
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Monroe County, FL - District 4: Commissioner Mario Di Gennaro Page 1 of
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District 4: Commissioner Mario Di Gennaro
Mission Printer-Friendly Version
Statement I
,
Welcome to the District 4 Websitel Mario Oi Gennaro i
The mission of Monroe _Click hertlo view District MaJ:L~ i
County is to provide I I
outstanding public Tamara lundstrom. Executive Assistant I
. < ,. ~ ;r ","0 . ~. . . ,
service responsive to :l '.
Florida Keys Marathon Airport , I
the needs of our f~ I
9400 Overseas Hwy,Ste.210
citizens, our unique Marathon 33050 I
I
community, and our I
environment. PHONE: (305)289-6000 I
FAX: (305)289-6306 ;
J'-' About Monroe eountr. e-mail: I I
boccdis4@ monroecoun!t::fl9Q\t: I
II.: County Commlsslonert I
Precincts: 20-26 L___ ----~--__-J
I.
-I' Employment. Term expires: 11/10
District 4
'-~ What's New in DistrIct 4
, :~ Depts. . Dtvisfons, ~lJQ!JLMaJ"jQ..QLC;_~fl_naJ:Q
/ . . . I .. '. .coun~hoJ2esEEMA_Will blt~9!U>n JIJ~lJV2. g~I~C!~~?
.,,: UseIuf Web Sites en~I_Q~Yr_e~ fhoto Gi'I~
Monroe County will ask the Federal Emergency
Management Agency to play fair and entertain 1991?li'1JL911
.", Para fspIiiof alternatives to forcing homeowners to dismantle
downstairs enclosures.
'. " I
Contact Us
. ~,~, Contact ua Commissioner Mario Di Gennaro will ask fellow board
members to endorse a letter he plans to send FEMA B
:,-j County HOlM Pitg4P- seeking middle ground in the battle over mother-in-law E-mail Us i
apartments built in garages and under stilted homes.
Phone
FEMA banned the building and habitation of apartments ! 305-289-6000
Search Our Site and rooms under homes, which are under the flood Fax
levels. Federal officials fear high death and injury rates 305289-4610
( Google Search ] in the Florida Keys should storm surge suddenly strike
the apartments, engulfing and drowning residents or
Cl)\ gle- washing away furniture and other items that could hit '~,,~. .-._____~_.u,~."~__n_ . ,,_. ~______ ~~._."
someone,
:ielpful Un!<s
Though the county was told to stop building such
apartments, thousands of homeowners ignored the ban,
sometimes with the county's blessing. They're illegal and r3CCC j,gercas
must be torn down. which reduces the value of homes 2cc_c__-~~_rr::e__,:::-_Age
and robs homeowners of al second income at a time
when it's tough to pay mortgages. =3CCC 'J1,'rutes
.3<JCf ',tc.-:t-r;';L S(;"'(l(jUi(~
''We have a tremendous problem throughout the county ~;.>~.- \,---:..'s."....p .:: -'-',-,.--;. <:'
;0. these tough economic times," he said. 'They have to
rip them out; [homeowners] lose subsidies they get for '>',r~'( :-:,.'.C,-lr~,--:-,: ',~
renting them for affordable housing. Thousands of them, I
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Monroe County, FL - District 4: Commissioner Mario Di Gennaro Page 2 of
- homeowners, are suffering. It's a very sensitive issue PLs t ri.rr.Bo UJ:1~d.E ries
C with me."
:. 1.~ Emergency Bulletins
cd. If he can get the board's backing, Di Gennaro plans to E~me rQencYl1.a.!lags'ED~.D.!
sit down with FEMA officials to see if homeowners can FirstGOY.QOY
keep their downstairs enclosures, perhaps by paying a
Monroe County higher insurance fee or other means he declined to BQrida I::iouse
Recycles disclose.
Florida Senate
"There are so many ideas, I don't want to put them on Hot Tom.c~
the table right now,. he said Friday. Map to Office
Another problem: Before they can build a fence or MOf!.l:.Q..ELC.9Y..oJ:LCo_d~
perform any other home improvement requiring a permit, M FI 'd
h h' I h .'ti:.!..on a.com
omeowners must ave county Inspectors eva uate t e- ___
entire property, Di Gennaro said. If there's a downstairs ~opics of Int!?res!
enclosure, the homeowner can't make those
improvements, he sa! id. Transportation
Video On Dema.fl..q
Fellow Commissioner Heather Carruthers said if Di Gel
nnaro can get FEMA to back off requiring the destructionWatQLMCTV~E!
of downstairs enclosures, that would be good for the ~~TRON1 fAVOIlTE
county, but she doubts FEMA will budge.
"He's just asking FEMA to revisit the issue, with the nmm OffIOU 2008 f
understanding that there are people who have these -"tn
downstairs," she said. "In 1995, we came up with this
agreement that we would not allow any new downstairs
enclosures. I find it hard to believe that FEMA will allow
anyone to build below flood plain especially after seeing
images of [Hurricane] Ike in Galveston."
Those images include a huge storm surge debris pile in
the marshes behind Galveston that contain the detritus
of homes and, officials believe, bodies of dozens of
missing homeowners.
"I hope we can come to some kind of agreement so
homeowners will be able to maintain them,. she said.
The Department of Community Affairs granted the
county 1 00 Rate of Growth Ordinances (ROGOs) for
affordable housing to offset for! mer downstairs
enclosures that were once affordable living spaces.
"Only one or two [affordable housing units] have been
built," she said. "If we really have a commitment, why
aren't we using these ROGOs for affordable housing?"
The commissioners will discuss Oi Gennaro's ideas at
their meeting in Marathon Wednesday.
;guerra.~ keysnews.com
Click here to read more on Ouf site
Mayor Oi Gennaro and Governor Charlie Crist
release a Loggerhead Turtle back into the ocean. I
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Monroe County, FL - District 4: Commissioner Mario Di Gennaro Page 3 of
I I
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!
Monday, March 10,2008 - Thirty-Six affordable housing
units approved
The Village Council has approved plans for a 36-unit
affordable housing community on Upper Matecumbe,
the site of a former tennis and pool club called the
WetNet resort.
The plan's approval could mark the beginning of the
end of the village's long-standing effort to first secure
and then build on the property - considered the best
remaining spot in town for affordable housing.
Wet Net Villas will feature 18 duplexes around a
central courtyard. Artistic renderings of the project,
generated by architect Stephen Siskind, depict a
community of pricey cars and happy couples. Homes
will sell for about $278,000, Islamorada Mayor Dave
Boerner estimates. Click here to read more...
Friday, March 7, 2008 - Citywide sewers to get council nod
Plan sets $6,692 hookup fee for single-family home
It took four separate motions, but the Marathon City
Council on Tuesday finally approved the method by
which residents will be assessed for the city's sewer
system.
That, apparently, lays the foundation for a resolution
on the council's regular meeting agenda this coming
Tuesday to declare its commitment to completing
citywide sewers.
This past Tuesday, the council essentially adopted a
plan brought forth by Councilman Mike Cinque, which
It had voted down Jan. 9. The lone amendment was a
15 percent contribution from city capital infrastructure
funds, as opposed to the 20 percent Cinque originally
proposed.
After lengthy discussion, counCil was still at odds over
the proper way to assess system development
charges. Councilman Don Vasil suggested each aspect
n. / /nl/)nr{lP('f) f1 \, j ('h I :.lll., Hi; n h',ll) '--\L~r / D.., <Y. ,..... /, r _ __ ,...., T'T T"II.....--.__ ..
Monroe County, FL - District 4: Commissioner Mario Di Gennaro Page 4 of '
of the assessment be broken down and voted on
individually. Click here to read more...
ff you cannot view PDF ~ files, you can download Acrob91.B.?.ade.r for
free from Adobe Systems. Inc. In order to use PDF files. you must have
Acrobat installed on your computer.
The Official Site of Monroe County, Florida
1100 Simonton Street, Key West, FL 33040
For General Questions or information about Monroe County
Click the Contact Us link or info@monroecountv-fl.gov
Mlic R~UlliL~~~
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Monroe County, FL - Mayor Pro Tern Sylvia Murphy Page 1 of
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Mayor Pro Tem Sylvia Murphy
:\:Hssion Statement Printer-FriendlY Version
The mission of Monroe
County is to provide
outstanding public service DISTRICT 5
responsive to the needs of Donna Hanson, Executive Assistant
our citizens, our unique Murray E. Nelson Government & Cultural
community, and our Center
environment. 102050 Overseas Highway, Suite 234
Key Largo, FL 33037
'<>>J About: Mon~ COWlty' Phone: (305) 453-8787
Fax: (305) 453-8989
Email: boccdis5@monroecounty-ft.gov
Precincts: 27-33
'j: DI!pts. a Divblon.. Term expires: 11/2012
. ;-
'J) Colt5tittrtlr:ln.l Offtcerw
'.'
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~>>jCountr Home p.... The Official Site of Monroe County, Florida
1100 Simonton Street, Key West, FL 33040
For General Questions or information about Monroe County
Search Our Site Click the Contact Us fink or infQ.'~monroecolill..ty:f!..9QY
Public Records and Site Dis~
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-
~ORO CERTIFICATE OF PROPERTY INSURANCE DATE (MMIDOfYY)
11/05/08
PRODUCER 1-561-995-6706 THIS CERTIFICATE IS ISSUED AS A MAlTER OF INFORMATION
Arthur J. Gallagher Risk Xanagement Service., Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
2255 Glad.. Road COMPANIES AFFORDING COVERAGE
Suite 400B
Boca Raton, PL 33431 I COMPANY
A Travelers Ca. << Surety Co
INSURED I COMBANY
Monroe County Board of County Commis.ioner.
1100 Simonton Street, Room #2-274 I CO~ANY
Xey We.t, PL 33040 I COM~ANY
COVERAGES
THIS IS TO CERTIFY THAT THE POlICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POlICIES DESCRIBED HEREIN IS SUBJECT TO ALl THE TERMS,
EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPe OF IN8URAHce POLICY NUIiEER POUCv EFi'ECTJVE POLICY EXPIRATION COIll!RED PROPERTY LIMIT8
LTR DATE (IIIIWDtIfyyJ DATE (MIWtVYYj
LJ PROPeRTY I-- BUILDING $
~USES OF LOSS I-- PERSONAl. PROPERTY $
f-.-. BASIC I-- BUSINESS INCOME $
f-.-. BROAD I-- EXTRA EXPENSE $
f-.-. SPECIAl.. I-- BlANKET BUILDING $
f-.-. EARTHQUAKE I-- BLANKET PERS PROP $
f-.-. FLOOD I-- BLANKET BLOG & PP $
'-- I-- $
'$
I-- INLAND MARINE I-- $
TYPE OF POliCY I 1$
I--
- $
~USES OF LOSS - $
- NAMED PERILS I-- $
OTHER $
A c-!- CRIME 103909055 10/01/08 10/01/09 ~ CVG PORM 0 $500,000
TYPE OF POliCY I-- $
PtlllLIC BlIP DIB $
U BOlLER & MACHINERY - 1$
I
$
=:J OTHER I
I
$
I $
I ! , $
LOCATION OF PREMlSESIOESCRlPTIOH OF PROPeRTY
~liC Employe. Dishone.ty policy cover. dishone.t act. of Officer. and Employee. .. defined
the policy and aubject to terms and condition. of coverage fora.
SPECIAL CONDITIONS/OTHER COVERAGES
I
I
CERT/FICA TE HOLDER CANCELLATION *10 day. for non-payment of premiWll
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES Be CANCELLED BEFORE THE
Monroe County Board of County Commissioners I EXPIRATTON DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
i
~ DAYS WRfTTEH NOTTCE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
~ttn: Maria Slavik BUT FAILURE TO MAIL SUCH NOTTCE SHALL IMPOSE NO OBUGATION OR LIABIUTY
llOO Simonton Street, Rm j 2-274
OF ANY KINO UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
tey West, FL 33040 , AUTHORIZED REPRESENTATTV!! ~ .
USA i ~~__
~CORD 24 (1/95) shasibocaraton tgACORD CORPORATION 1995
10255461
-. PERSONNEL POLICIES
AND
PROCEDURES~UAL
-
Board of County Commissioners
Effective: November 15, 2006
PERSONNEL POLICIES & PROCEDURES MANUAL
Table of Contents
.--..
ections Pages
Preamble... .................. '" ... ... '" ... ........ ........ ...... .. ... ............... ...3-4
..\lission, Vision and Value Statements. . . ... . .. .. . . . .. . .. .. . .. . . . .. . . . . .. .. . . . . . . . ....5
Introduction. .. . . . . .. " . ... .. . . .. " . . . . . . . . . . .. . .. . . . . '" .. . .. . .. . . .. . . .. . . . .. . .. .. . ... ..6-9
1. General Policies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13
2. Employment Policies........................................................ .14-23
3. Classification Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24-25
4. Pay Plan.. .. .. . . . ... . .. . . .. . . . . . .. . .. . '" . . . . .. .. . .. . .. '" . . .. . .. . .... . . . . .. . .. .26-31
5. Hours of Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..32-34
6. Holidays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35-36
7. Leave with Pay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..37 -41
-8. Leave of "\.bsence.. ... . '" ... '" . .. . . .... '" ... '" .. '" .... ... ...... . ........ ..42-53
9. Standards of Employment, Disciplinary Actions & Appeals... ......... ..54-60
10. Employee Complaint/Grievance Procedure............................. ...61-62
11. Separations... ...... ..... .. .. . ...... '" ........... .. ......................... . ..63-64
12. Soliciting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
13. Employee Performance Evaluations....................................... ..66
14. Employee Insurance Coverage. .. ... '" " . ..... . " ... ...... . '" '" . ..... ... ...67--;-0
15. Travel............................................................................ 71
16. . \ppearance....................................... ... ...........................72
1 -:--. \iolence in the \'Corkplace.............................. '" .................... ~3-~-+
-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
Measure: Part 1
Report contractor and/or employed salary amounts prorated to include time spent in
RSA T during the grant period.
Goal: 66,667.00
Objective: 1C - To report number of participants enrolled in the program (including drop-outs,
terminations or removals).
Measure: Part 1
Report the number of participants enrolled in the program (including drop-outs,
terminations or removals) during the grant period.
Goal: 150
Objective: 2A - To report number of days between program entry and exit for those completing
the RSA T program during the reporting period.
Measure: Part 1
How many days will there be between program entry and exit for those completing
the RSA T program during the grant period?
Goal: 182 Days
Objective: 28- To report number of offenders to successfully complete the residential program
during the reporting period.
Measure: Part 1
How many participants will successfully complete the residential program during the
grant period?
Goal: 100
Objective: 3A - To report number of RSA T participants at end of reporting period.
Measure: Part 1
Report the number of RSA T participants at end of each reporting period.
Goal: 54
Objective: 38 - To report number of RSA T participants at beginning of reporting period.
Measure: Part 1
To report the number of RSA T participants at beginning of each reporting period.
Goal: 54
Objective: 4A - To report number of RSA T participants who completed the program and passed
drug testing.
Application Ref # 201 O-RSA T-56 Section #3 Page 7 of 9
Contract -RSA T-MONR- - -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
Measure: Part 1
Report the total number of RSA T participants who completed the program and
passed drug testing during the grant period.
Goal: 100
Objective: 48 - To report number of RSAT participants who completed the program and passed
drug testing during the reporting period.
Measure: Part 1
Report the number of RSA T participants who completed the program and passed
drug testing during each reporting period.
Goal: 25
Objective: 5A - To report the number of RSA T participants.
Measure: Part 1
Report the number of RSA T participants during grant period.
Goal: 150
Objective: 58 - To report the number of residential program participants.
Measure: Part 1
Report the number of residential program participants.
Goal: 150
Objective: 6A - To report the total number of RSAT beds created as a result of the current
award.
Measure: Part 1
Report the total number of RSAT beds created as a result of the current award.
Goal: 54
Objective: 68 - To report the total number of RSAT beds.
Measure: Part 1
Report the total number of RSA T beds available.
Goal: 54
Objective: 78 - To report total number of beds in facility.
Measure: Part 1
Report total number of beds in facility.
Application Ref # 2010-RSAT-56 Section #3 Page 8 of 9
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
I I
Goal: 54
Objective: 8A - To report total number of residential service days.
Measure: Part 1
Report the total number of residential service days.
Goal: 260
Objective: 88 - To report number of offenders to receive residential service (RSA T and non-
RSA T).
Measure: Part 1
Report number of individuals to receive residential service (RSA T and non-RSA T).
Goal: 150
Objective: 9A - To report the number of RSA T completions that remained drug-free during the
residential program.
Measure: Part 1
Report the number of RSA T completions that remained drug-free during the
residential program.
Goal: 90
Objective: 98 - To report the number of residential program completions who remained drug
free.
Measure: Part 1
Report the number of residential program completions who remained drug free.
Goal: 90
Application Ref # 2010-RSAT-56 Section #3 Page 9 of 9
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
General Financial Info:
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $50,000.00 $16,667.00 $66,667.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.9996 25.0003 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2010-RSAT-56 Section #4 Page 1 of 3
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I I
I
I
Budget Narrative:
Total Budget: Contractual Services $66,667.00
Budget Sub-Category:
Salaries and Benefits:
Substance Abuse Counselor, approx. 1.85 FTE = $58,152.00
FICA @ 7.65% = $4,448.00
Health Insurance @ 249.24/month = $2,990.00
Sub-total Salaries: $65,590
Supplies:
Med-tox drug tests: $400
Ink for printers: $ 300
Paper and Certificates for Classes: $177
Folders, Pencils, Erasers: $200
Sub-total Supplies: $1,077
Total = $ 66,667.00
Matching funds will come from the Monroe County Fine and Forfeiture Fund.
The Other Capital Outlay (OCO) threshold is $1,000.00
Indirect Costs are not included.
Services will be provided by the Care Center for Mental Health pursuant to a contract with Monroe
County; a copy will be provided.
Application Ref # 201 O-RSA T -56 Section #4 Page 2 of 3
Contract -RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I
i i
Section Questions:
Question: Identify specific sources of matching funds.
Answer: Monroe County Fine and Forfeiture Fund.
Question: Indicate the Operating Capital Outlay (OCO) dollar threshold established by the
subgrantee.
Answer: 1000
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency, been submitted to the
OCJG?
Answer: No.
Question: If a contract for contractual services will be executed by the subgrantee, has a copy
been received by the OCJG?
Answer: Yes, a copy will be submitted with this application.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: Yes
Question: Will the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref # 201 O-RSA T-56 Section #4 Page 3 of 3
Contract -RSAT-MONR- --
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
. /oJ - ,. "" 'j!; ~ 1: ~ ~ :+..,. ~ ~ r ,.
... ~';;~"/~f/^'t-v--~tt.<~~'li?:c:r $:1'4>' ":''ff ~""'#"~~;:* "
I" " - -'~:'(.; ,?': ..':-<-' 'i-:;,~:i~~~7t~,; J~:if~'" . "." ~ <~<' ,
I
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Definitions:
"OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal
Justice Grants.
"Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
1. The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
2. Regardless of whether costs are incurred or not, all claims for reimbursement of
recipient costs shall be submitted on the Reimbursement Request forms prescribed and
provided by the OCJG A recipient shall submit either monthly or quarterly
reim bursement requests in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
3. Before the "final" Reimbursement Request will be processed, the recipient must submit
to the OCJG all outstanding project performance reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture
of reimbursement.
4. The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures All
Section 5 Page 1
Revised July 22,2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, US. Department of Justice Common Rule for State and
Local Governments, and those specified in the federal Office of Management and Sudget (OMS)
Circulars A-21, A-8?, A-11 0 or A-1 02, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S.,
known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of A 110 wability and Standards for Selected Cost Items" set forth in the Office of Justice
Program's Financial Guide and federal OMS's Circular No. A-8?, "Cost Principles for State and Local
Governments", or OMS's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall
be according to U.S. OMS's Common Rule for State and Local Governments, or OMS Circular No. A-
110 or A-102 as applicable and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a letter or resolution indicating the
staff person given signature authority to the OCJG. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority.
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency,
Project Director, or Contact Person, the OCJG must be notified In writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112061, F.S
Section 5 Page 2
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
FS.
9. Written Approval of Changes in this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the
subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include, but are not limited to: Changes in project activities, designs or research
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion. That
is, a recipient may transfer funds between budget categories as long as the total amount of transfer does
not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget
line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department
approves a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example, equipment items in Operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for State
Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be subm itted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (15)(b), F .S. and the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the
recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting
approval of a revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to
other projects approved by the Department If warranted by extenuating circumstances, the
Department may extend the starting date of the project beyond the ninety (90) day period, but only by
Section 5 Page 3
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
by execution of a formal written amendment to this agreement
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months
and is subject to the same terms and conditions set forth in the initial contract Only one extension
of the contract shall be acceptable, unless failure to complete the contract is due to events beyond
the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient
Such causes include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure
to perform shall be beyond the control and without the fault or negligence of the recipient
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and
if the OCJG determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
17. Program Income (also known as Project Generated Income).
The term "program income" or "project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers, or both, the Department shall impose sanctions it
deems appropriate including withholding payments and cancellation, termination or suspension of
the agreement in whole or in part. In such event, the Department shall notify the recipient of its
decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be
Section 5 Page 4
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
paid only for those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date
of the project completion as provided by the Florida Department of State, General Schedule for Local
Government GS 1-L, and be available for audit and public disclosure upon request of duly authorized
persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice
Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, F .S., and made or received by the recipient
or its contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB's Circular A-133 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed-through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and
10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant The subgrant
recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMS Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following
the end of the fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the right to recover any
Section 5 Page 5
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMB Circular A-11 0 or A-1 02, as applicable.
23. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the Office of Justice Programs'
Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one
(21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters
28-5 and 9-5, FAC. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, F .S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resulting from the
agreement twenty (20) days prior to public release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense, shall contain the following statement:
(NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No 2001-RT -BX-0044 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view In this
Section 5 Page 6
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
document are those of the author and do not necessarily represent the official position of policies of
the U.S. Department of Justice:
27. Equal Employment Opportunity (EEO)
A. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, disability, or age in funded programs or activities. All subgrant
recipients and implementing agencies must comply with any applicable statutorily-imposed
nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets
Act of 1968 (42 U.S.C. 8 3789d); the Victims of Crime Act (42 US.C. 8 10604(e)); The Juvenile.
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. 8 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. 8 2000d); the Rehabilitation Act of 1973 (29 U.S.C. 8 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. 8 12131-34); the Education Amendments of 1972 (20 U.S.C.
881681, 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. 88 6101-07); and
Department of Justice Non-Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
B. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.ojp.usdojoov/abouUocr/eeop complvhtm, must be retained by the subgrant recipient
or implementing agency, and must be available for review or audit. The organization must also
submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must submit its
plan to the Department of Justice for approval. A copy of the Department of Justice approval
letter must be submitted to FDLE. The approval letter expires two years from the date of the
letter.
D. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has
fewer than 50 employees or if it does not receive any single award of $25,000 or more from the
Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an
Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO
Certification to FDLE.
E. The subgrant recipient and implementing agency acknowledge that failure to comply with EEO
Requirements within 60 days of the project start date may result in suspension or termination of
funding, until such time as it is in compliance.
F. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin,
sex, or disability against a recipient of funds, the recipient will f00Nard a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters;
and Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certification
Section 5 Page 7
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-
wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-
Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of Justice determines to award the covered
transaction, grant, or cooperative agreement.
A. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR
Part 69, the applicant certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for in-fluencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in con-nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
3. The undersigned shall require that the language of this cer-tification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-recipients shall certify and
disclose accordingly.
B. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part
67, Section 67.510
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
b Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding
this application had one or more public transactions (Federal, State, or local) terminated
for cause or default; and
1. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
Section 5 Page 8
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67615 and 67.620
1 . The applicant certifies that it will or will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing an on-going drug-free awareness program to inform employees about
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such
conviction;
e. Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
convic-tion. Employers of convicted employees must provide notice, including position
title, to: Department of Justice, Office of Justice Programs, A TTN: Control Desk, 633
Indiana Avenue, NW., Washington, D.C. 20531. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
1. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2. Requiring such employee to participate satisfactonly in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency:
g. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
Section 5 Page 9
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency, the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shall file the most current edition of this Certification And Disclosure Form, if
applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000
or more. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U .S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
D. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of
any federal contract, grant, loan or cooperative agreement.
E. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
F. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will
have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of
the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be
closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout
package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of "Florida Department of Law Enforcement", and mailed directly to the
Department at the following address:
i Florida Department of Law
I Enforcement
I Office of Criminal Justice Grants
2331 Phillips Road
I Tallahassee, FL 32308
I
i
Section 5 Page 10
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a
sworn law enforcement officer or program licensed by the Department of Children and Family
Services, conduct background checks on all personnel providing direct services.
33. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds
should be American-made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly-funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and
Nationality Act ("INA")]. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 27 4A( e) of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act (NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100-year flood plain;
3. A renovation, lease, or any other proposed use of a bUilding or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used,
for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice
Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity.
36. Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain political
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
A. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under Its ownership, lease or supervision which shall
be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the FDLE of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project
is under consideration for listing by the EPA.
Section 5 Page 11
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
B. Flood Disaster Protection Act
The subgrantee will comply with Section 1 02(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
Insurance is available as a condition of the receipt of any federal financial assistance for construction
or acquisition purposes for use in any area that has been identified as an area having special flood
hazards.
C. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in
the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8)
by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying
with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon
such properties.
37. The Coastal Barrier Resources Act
The subgrantee will com ply and assure the com pliance of all contractors with the provisions of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19,1982 (16 USC 3501 et seq.) which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
38. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to operate a "pay-to-stay"
program in any local jail. The subrecipient further agrees not to subaward funds to local jails which
operate "pay-to-stay" programs.
39. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970 (42 U.S.C. 9 4601 et seq.), which govern the treatment of persons displaced
as a result of federal and federally-assisted programs; and it will comply with requirements of 5 U.S.C.
99 1501-08 and 99 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance.
40. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA),
Public Law 101-336, which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to employment (Title I), state and
local government services and transportation (Title II), public accommodations (Title III), and
telecommunications (Title IV).
41. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in 8 USC. Section
1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such violation by the subgrant recipient of the employment provisions contained In Section
Section 5 Page 12
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
27 4A( e) of the INA shall be grounds for unilateral cancellation of this contract by the Department.
42. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964,42 U.S.C. S 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals. please see the website at http://wwwlep.qov.
43. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice
grant awards of direct funding may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Recipients of direct grants may still engage in
inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving
services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also
makes clear that organizations participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
Notwithstanding any other special condition of this award, faith based organizations may, in some
circumstances, consider religion as a basis for employment. See
http://www.ojp.qov/about/ocr/equal fbo.htm.
44. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the grant.
The certification must be prepared at least semi annually and must be signed by the employee and by
a supervisory official having first hand knowledge of the work performed by the employee.
Section 5 Page 13
Revised July 22, 2009
CERTIFICATIOl'l FORM
Recipient Name and Address: Mnnrn/=> rnl1nt-y ROCC
Grant Title: Jaillncarceration Program Grant Numbe1201 0-RSAT-56Award Amount: $50 I 000
Contact Person Name and Title: T.] s:a 'rl?pnysc'ln I Gt. A(lmjn, Phone ~ul11ber: U 0:] ?q?-4444
Federal regulatIOns require recipients of financial assistance from the Office of Justice Programs (OJP\. its component Jgencles. and the
Office of Community Oriented Policing Set\ices (COPS) to prepare, maintain on file. submit to OJP for re\ iew. and implement an Equal
Employment Opportunity Plan (EEOP) in accordance \\ith 2S C.F.R ~~ ~2.301-.30S. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients. according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. ReCipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section 8
below. A recipient should complete either Section A or Section 8, not both. If a recipient receives multiple OlP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights. Office of Justice Programs,
U.S. Department of Justice, 810 7th Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202}307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Pleuse check ull the boxes thai
apply.
0 ReCipient has less than 50 employees, 0 Recipient is an Indian tribe,
0 Recipient is a non-profit organization, 0 Recipient is an educational institution, or
0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000
I, (responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason{s) checked above, pursuant to 28 C.F.R 942.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
It'a recipient agency has 50 or more employees and is receiving a smgle award or subaward for 525,000 or more. but less than 5500,000,
then the reCipIent agency does not have to submit an EEOP to OJP for review as long as It certifies the following (42 C.F.R. ~ 42.3(5):
I, Roman Gastesi, County Admini s tra tor (responsible official], certify that
the Monroe County BOCC [recipient!,which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has fonnulated an
EEOP in accordance with 28 CFR~42.30 I, et st!q., subpart E. I further certify that the EEOP has been fonnulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: Calvin Allen, EEO Officer, Monroe County BOCC [organization!,
at 1100 Simonton Street [addresslJor review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
J:"ioe ~r=:;==:t~:~,~"qUU:dbY :leV72?d;;t~____5L2BLO'L
Print or type "iame and Title Signature, Date
O'vlB\pptt1\JI "<,, 1'21-11141) hPltJI",n Dote I) 131 I)A
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment ProQram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MA TTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the Instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-WIde Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a Civil Judgement rendered against them for
commission of fraud or a cnminal offense in connection With
As required by Section 1352, Tille 31 of the U S. Code. and Implemented at 28 obtaining. attempting to obtain. or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; Violation of
$100,000. as defined at28 CFR Part 69. the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery. bribery, falsification or destruction of records. making
(a) No federal appropriated funds have been paid or will be paid. by or on behalf false statements, or receiving stolen property;
of the underSigned. to any person for influencing or attempting to mfluence an
officer or employee of any agency, a member of Congress. an officer or emplOyee (c) Are not presently indicted for or otherwise criminally or Civilly
of Congress, or an employee of a Member of Congress In connection wrth the charged by a governmental entity (Federal, State. or local) With
makmg of any federal grant. the entering into of any cooperative agreement. and commission of any of lhe offenses enumerated in paragraph i1) (b) of
the extension. continuation. renewal. amendment. or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three.year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal. State, or local)
paid to any person Influencing or attempting to influence an officer or employee of terminated for cause or defau~; and
any agency, a member of Congress. an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement. the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form. lLl. "Disclosure of lobbying Activities'. in accordance with its instructions; application.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants. 3. DRUG.FREE WORKPLACE
contracts under grants and cooperative agreements. and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988. and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at28 CFR Part 67, Subpart F. for grantees. as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
Implemented at 28 CFR Part 67. for prospective participants In primary covered (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67, Section 67510- manufacture, distribution. dispensing, possession, or use of a
controlled substance IS prohibited in the grantee's workplace and
A. The applicant certifies that It and its prinCipals: specifying the actions that Will be taken against employees for
Violation of such prohibition;
la) Are not presently debarred, suspended. proposed for debarment, declared
,neliglble. sentenced to a denial of federal benefits by a State or Federal court. or (b) Establishing an on-going drug-free awareness program to ,nform
voluntanly excluded from covered transactions by any federal department or employees about.
agency;
(1) The dangers of drug abuse in Ihe workplace;
12) The grantee's policy of maintaining a drug-free 'Norl<place;
(3) Any availaDle drug counseling. rehabilitation. and employee
assistance programs, and
(4) The penalties that may be ,mposed upon employees for drug
abuse vlclations occurring ,n the 'Ncrkplace;
FDLE RSA T Grant Application Package Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Page 1
cERTIFICA nON REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBllITIY
MA TTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Prooram
(e) Making It a requirement that each employee 10 be engaged In the performance
of the grant be given a copy of the statement reqUired by paragraph I a):
(d) Notlfy,nq Ihe emoloyee <n the statement required by paragraph la) trat. as a
condition of employment under the grant, Ir,e employee wlll-
(1) Abide by the terms of the statement; and
12) Notify the employer In wflting of hiS or her conVIction for a violation cf a Check here _ If there are workplaces on file that Jre not Idenhfied
cflmlnal dnJg statute occurnng In the workplace no later than five calendar days here.
dfter the conVICtion.
Section 67 630 of the regulations prOVides that a grantee that IS a
(e) Notifying the agency, in writing. within 10 calendar days after receiving notice State may elect to make one certification In each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise reccivlng actual nohce A copy of whIch should be InCluded with cach application for
of such con"ctlOn Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
Including position trtle, to: Department of Justice. Office of Justice Programs. to use OJP Form 4061/7
ATTN: Control Desk. 633 Indiana Avenue. NW. Washington. D.C 20531. Nohce Check here _ If the State has elected to complete OJP Form
shall ,nclude the Identlficahon number(s) of each affected grant: 4061/7
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent With the reqUirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the DnJg-Free Workplace Act of 1988, and
(2) Requiring such employee to partiCipate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Secticns 67615 and 67620-
Slate, or local health. law enforcement, or other appropnate agency.
A, As a condition of the grant, I certify that I will not engage In the
(9) Making d good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispenSing. possession. or use of
through implementation of paragraphs (a), (b), (C). (d), (e). and (f). a controlled substance in conducting any activity With the grant; and
B. The grantee may insert in the space prOVided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with Ihe SpeCifIC grant: occurring during the conduct of any grant activity, I will report the
conviction. in writing, within 10 calendar days of the conviction. to:
Place of Performance (Street address. city. county, state, zip code) Department of Justice, Office of Justice Programs, A TTN: Control
Desk, 633 Indiana Avenue, NW , Washington, DC. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: M()n roe County BOCC
2. Project Name: Jail Incarceration Proqram /RSAT
3. Typed Name and Title of Authorized Representative: R()mrln C:;r1~tp.!';i, County Administrator
..----y C::'~ 0
/L
4. Signature: /7 (...-;L-' . 5. Date: 5/28/09
" ,;
FDLE RSA T Grant Application Package Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Page 2
FY 2010 RSAT GRANT APPLICATION
tv10NROE COlJNTY
AFTERCARE PROVIDER SUPPORT LETTER
Care Center
For MeTltal Health 1205 Fourth Street Key West. Florida 33040 305-292-6843 FAX 305-292-6723 SUNCOM: 464-6843
5/28/09
To: RSA T
From: Larry Prescott,MS,CAP ,LMHC
Care Center for Mental Health
1205 4th Street
Key West, Florida 33040
Re: Monroe County Jail Inpatient Treatment - Key West, Florida
This letter is to verify that aftercare substance abuse services are made available
and provided to all inmates from our P~ogram who remain in our community after
release. The Care Center is pleased to provide certified substance abuse counseling
staff for the RSA T grant program. A system exists for these inmates to afford them
a smooth transition from treatment in jail to continued treatment in the community
with relapse prevention counselors assisting in the transition from jail to the
community. In addition to this, psychiatric and case management services are
provided as needed.
Than~ yon con snpP?rtin helpiqg ~.shelp others,
~/t'vW '_.~ ~ ,,~(~'4{"fG
v ?0' ,....-<.., ..... '....-' ... ,,- - (.., '-
Larry Pr~cott,MS,CAP ,LMHC .
Care Center for Mental Health
Director - Key West
f&fc'lil'tDREN
c::) ~_..... .10...1.11.1:<.
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
i I
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature: COrtLj*'- ~Y~Adlldnislrator
Typed Name and Title:
Date: 0- 17-01
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of SUbgr~~I'Orroe County BOCC
Signature: C./ 9-
I It'
Typed Name and Title: Roman Gastesi, County Administrator
Date: 5/28/09
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implementing Age?E-~y Count y BOCC;
Signature: Y2.
.' ,/)C
Typed Name and Title: Romrln (;r1<::;rp<::;i, C'ollnry Aomi ni <::;rrrlror
Date: 5/28/09
Application Ref # 2010-RSAT-56 Section #6 Page 1 of 1
Contract -RSA T-MONR- - -