Item P5BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16th 2009
Bulk Item: Yes XX No
Division: Monroe County
Department: Fixed Asset Surplus
Staff Contact Person: Mitch Hedman
AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: NIA
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: NIA BUDGETED: Yes No
COST TO COUNTY: NIA SOURCE OF FUNDS: NIA
REVENUE PRODUCING: Yes— No— AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL: ! �'
(Kevin Madok, Assistant Finance Director)
DOCUMENTATION:
DISPOSITION:
Revised 8/08
Included Yes Not Required
AGENDA ITEM #
Board of County Commisioner
September 16, 2009
SCHEDULE OF SURPLUS ITEMS
ITEM BACKGROUND
AMOUNT
BOCC ACTION
Original
Estimated
County ID #
Description
Value
value
need approval to-
1
1012
Hoshizaki Ice Machine
beyond economical repair
$ 2,100.54
$ -
remove from invento and dispose
2
4089
Kitchen Range
beyond economical repair
$ 1,200.00
$ -
remove from invento and dispose
31
4826
Dell computer
obsolete
$ 1,656.00
$ -
remove from invento and dispose
4
4825
Dell com uter
obsolete
$ 1,656.00
$ -
remove from inventory and dispose
5
4058
HP Printer
beyond economical repair
$ 1,829.84
$ -
remove from inventory and dispose
6
None
Surplus floating docks
no current use
$ -
$ -
advertise for bids
7
1289
Linescan Xray scanner
obsolete, already replaced
$ 29,791.00
$ -
remove from inventory and dispose
8
1291
Baggage slides
obsolete, already replaced
$ 1,883-54
$ -
remove from inventory and dispose
91
1439
Linescan Xray scanner
obsolete, already replaced
$ 29,250.00
$ -
remove from inventory and dispose
101
1440
Bagga e slides
obsolete, already replaced
$ 1,883.54
$ -
remove from inventory and dispose
11
12
13
14
15
16
Y-
i V
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #S FROM:
Property Clerk, Finance Dept.
DATE: zC36c�i 'VrtC�S
M.C. Serial Asset Date Original & Est.
I.D. Number. Number Deseri on Purchased Present Value
A'
2. I o0 , 5-4.
:w
ALU
LLT ' � 1 [ -
CHECK ONE I APPROPRIATE UNE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RE VEST:
Beyond economical repair
PREPARED BY: ATE: 2S 2-00 9
PRIM' NATME f IN —
DIVISION DIRECTOR APPROVAL: k
PRINT NAM
OMB FORM REVISED 30I2812003
,CElVED AI:v I dui s
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: Mitch Hedman FROM: Kerr West Airport
PROPERTY CLERK FINANCE DEPT.
DATE: 8/17/09
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
4089
Vp94817129
Range
1 /27/00
1,200.00
l
CHECK ONE (1) APPROPRIATF, I,,INE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL "1-'O REMOVE, FROM INVENTORY AND TRANSFER TO:
REASON FOR RI:OUE:51': Broken, cannot he repaired
PREPARED BY: Bevette Moore
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
OMB FORM RFVISFD 10/2912003
MONROE COUNTY
"COMPUTER RELATED EOUIPMENT"
INVENTORY DELETION REQUEST
TO: Mitch Hedman FROM: Key West Airport
PROPERTY CLERK, FINANCE DEPT.
DATE: 9/17/09
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
4826
cmp1081
Dell Computer
813I05
1,656.00
4825
jmpj081
Dell computer
8/3/05
1.656.00
4058
scnbdc2716
HP Color I_,aserJet Printer
3127/03
1,829. N
I`
I
1
CliECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XX APPROVAL TO REMOVE FROM INVI NFORY AND DISPOSI; OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR Rt:OL1.-.S"I : Computers, obsolete. Printer broken. not repairable.
PREPARED BY: Bevette Moore
DIVISION D1REC I OR APPROVAL:
TECHNICAL SERVICES APPROVE
OM13 I ORM RGVlsr:r) 10129i2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop 48
Property Clerk, Finance Dept.
DATE: August 25, 2009
FROM: Bob Stone — Stop #16
Director, Middle Keys
Operations
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est.
Present Value
None
None
Surplus Floating Docks (2)
Unknown
0.00/0.00
CHECK ONE I APPROPRIATE LINE BELOW:
XXXXX APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
These are surplus floating docks left over after the city of Marathon took over Sombrero Beach Park. Not listed in county
inventory system.
PREPARED BY:�-
PRINT NAME Bob Stone
DIVISION DIRECTOR APPROVAL:
PRINT' NAME
DATE: August 25, 2009
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Mitch Hedman — Stop #8 FROM:
Property Clerk, Finance Dept.
DATE:
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est.
Present Value
1289
55381
Linescan X-ray scanner
3/26/97
29,791/-0-
1291
559830K
Baggage slides
9/03/97
1,883.54/-0-
1439
55020
Linescan X-ray scanner
1/22/97
29,250/-0-
1440
NIA
Baggage slides
9/03/97
1,883.54/-0-
CHECK ONE 1 APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: DATE:
PRINT NAME
1
DIVISION DIRECTOR APPROVAL: Ft
PRINT NAME
OMB FORM REVISED 10.,28i2003