FY2010 10/21/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
October 23, 2009
TO:
Lynda Stuart, Office Manager
Tourist Development Council
A TTN:
FROM:
Maxine Pacini
Administrative Assistant
Pamela G. Han~.
At the October 21,2009, Board of County Commissioners meeting the Board granted approval
and authorized execution of the following Destination Events Agreements for Fiscal Year 2010:
Greater Marathon Chamber of Commerce, Inc. covering the Marathon Triathlon.
Upper Keys Business Group, Inc. covering Key Largo Independence Celebration.
Bauer Restaurant, Inc. covering Key West Songwriters' Festival.
Greater Marathon Chamber of Commerce, Inc. covering the Original Marathon Seafood festival.
Upper Keys Business Group, Inc. covering Key Largo Food & Wine Festival.
Key Largo Merchants Association, Inc. covering the Key Largo Anthing that Floats Race & Regatta.
Key Largo Merchants Association, Inc. covering the Key Largo Stone Crab Fest.
Phil Peterson's Key West Poker Run, LLC covering Phil Peterson's 38th Annual Key West Poker Run.
MRM Key West, LLC covering the Key West Food & Wine Festival.
Keys Area International Resources, Inc. covering Sombrero Beach Run.
Lower Keys Chamber of Commerce, Inc. covering Big Pine and Lower Keys Nautical Flea Market.
Premiere Racing, Inc. covering Key West, 2010.
Lower Keys Chamber of Commerce, Inc. covering the Big Pine & Lower Keys Island Art Festival.
Lower Keys Chamber of Commerce, Inc. covering the Lower Keys Music Festival.
Hawk's Cay Resort covering Conchtoberfest.
Shoot for the Moon covering Battle in the Bay Dragon Boat Festival.
Upper Keys Rotary Foundation, Inc. covering the 3rd Annual Upper Keys Rotary Wine Symposium.
Upper Keys Rotary Foundation, Inc. covering the 15th Annual Gigantic Nautical Flea Market.
Domestic Abuse Shelter, Inc. covering the No Name Race.
Monroe County Commercial Fishermen, Inc. covering the Fifth Annual Florida Keys Seafood Festival.
Grace Jones Community Center, Inc. covering the National Pig Days 2010.
218 Duval Street Corp. for Fight Night in the Keys-III.
Key West Innkeepers Association, Inc. covering the Holiday Inn Tour.
Islamorada Chamber of Commerce, Inc. covering the 19th Annual Florida Keys Island Fest.
Enclosed are two fully executed duplicate originals of each of the above-mentioned for your
handling. Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
Destination Events Aareement
THIS AGREEMENT (Agreement) is entered into this /)I.at day of o.d:: I
2009by and between MONROE COUNTY, a political subdivision of the state of Florida
(County) and Islamorada Chamber of Commerce, Inc. a not for profit business
organized and operating under the laws of the state of Florida (Event Sponsor).
WITNESSETH:
In consideration of the mutual covenants contained herein, the parties agree as follows:
1. The County agrees to pay up to $20,000 (Twenty Thousand Dollars) for the
19th Annual Florida Keys Island Fest on April 10-11, 2010 from tourist development tax
funds (see Exhibit "C"). No more than 1 0% of the total advertising and promotional costs
paid under this agreement shall be attributable to in-county advertising and promotion.
The general non-allocated section of an event budget shall not exceed 150/0 of the
total budget and may be utilized for unforeseen permissible expenditures and for
those budget lines that may require additional funds. No amendments shall be
made to Exhibit "c" after approval of contract. A list of Acceptable Event Marketing
Expenses is attached to the contract as Exhibit "A".
2. Scope of Services: The event sponsor agrees to provide the County with an event
as specified below:
a). A two day Island Festival to include a children's activities/workshops;
Taste contest; live bands/concert; Arts & craft vendors; Boat vendors
b). Awards Ceremony
3. All advertising and public relations services or supervision of advertising and
public relations will be provided through the contracted agencies of the Tourist
Development Council (TDC) and COUNTY. The agencies of record shall receive payment
for work in progress upon submission of documented invoices associated with the event.
4. Payment: Any payments directly to the event sponsor or vendors associated
with said event shall be as follows:
Payment upon presentation of an invoice shall indicate the task completed
for which payment is sought, with proper documentation attached.
Florida Keys Island Fest
FY 2010
Contract I D #: 646
1
Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the COUNTY. Only acceptable expenses
listed in the Monroe County Tourist Development Council Operations Manual shall be paid.
5. Accountina: Financial records of the Sponsor pertaining to this project shall
be kept according to generally recognized accounting principles and shall be available to
the COUNTY or to an authorized representative for audit.
6. Modification: Line item changes to the advertising and promotion budget
may be made up to but not exceeding 100/0 of the larger line item amount without requiring
COUNTY approval of the particular change.
7. Breach and Penalties: The parties agree to full performance of the
covenants contained in this agreement, and the COUNTY reserves the right at its
discretion, provided such breach is material, to terminate this agreement for any
misfeasance, malfeasance, or nonperformance of the agreement terms or negligent
performance of the agreement terms by the event sponsor.
8. Termination: This Agreement will be terminated on September 30, 2010. All
invoices must be submitted prior to September 30, 2010.
9. Non Occurrence of Event: If the event does not take place for any reason
under control of Event Sponsor except for those reasons in paragraph 19, then Event
Sponsor agrees to refund to the COUNTY any amounts already paid to them under this
agreement, and relieve the COUNTY from any further payments.
The event sponsor shall give written notice to the Monroe County Tourist
Development Council if it is found necessary to cancel an event. The notice shall contain
the following specifics: 1) reason for cancellation, 2) documentation of the reason for
cancellation and 3) person authorized to cancel including title and stated affiliation.
10. Indemnification and Hold Harmless: The event sponsor covenants and
agrees to indemnify and hold harmless and defend Monroe County, its officers, employees
and agents including the Tourist Development Council and Visit Florida Keys from any and
all claims for bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and
expenses (including attorney's fees) which arise out of, in connection with, or by reason of
Florida Keys Island Fest
FY 2010
Contract ID #: 646
2
the services provided, event sponsored, or other activities and funding associated with this
agreement, except those losses or damages caused by COUNTY or its agents.
11. Insurance Reauirements: Event sponsor as a pre-requisite of the Special
Event governed by this Agreement, shall obtain, at its own expense, insurance as
specified in this section.
Event sponsor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event sponsor shall
maintain the required insurance throughout the entire duration of the Special Event and
any extensions specified in any attached schedules. Failure to comply with this provision
may result in the immediate suspension of the Event until the required insurance has been
reinstated or replaced. Event sponsor shall provide, to the County, as satisfactory
evidence of the required insurance, either:
*
Original certificate of Insurance
or
*
Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with
the Clerk of the COUNTY prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
Acceptance and/or approval of event sponsor's insurance shall not be construed as
relieving event sponsor from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials
will be included as "Additional Insured" on all policies.
Florida Keys Island Fest
FY 2010
Contract I D #: 646
3
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance Requirements" and
must be approved by Monroe County Risk Management.
Event sponsor shall furnish the County with a certificate evidencing the
insurance required by this paragraph not later than twenty (20) days prior to the
event.
Prior to commencement of work governed by this contract, event sponsor shall
obtain General Liability Insurance. Coverage shall be maintained through out the life of
the contract and include, as a minimum:
*
Premises Operations
*
Products and Completed Operations
*
Blanket contractual Liability
*
Personal Injury Liability
*
Expanded Definition of Property Damage
The minimum limits acceptable shall be:
*
$1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
*
$500,000.00 per person
*
$1,000,000.00 per Occurrence
*
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims
Made policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend
Florida Keys Island Fest
FY 2010
Contract ID #: 646
4
for a minimum of twelve (12) months following the acceptance of work by the County.
Recognizing that the work governed by this contract involves the sales and/or distribution
of alcoholic beverages, the Contractor's General Liability Insurance policy shall include
Liquor Liability with limits equal to those of the basic coverage.
A separate Liquor Liability policy is acceptable if the coverage is not more restrictive
than the contractor's General Liability policy.
12. Permits: The event sponsor will secure all required permits, licenses
including but not limited to occupational licenses.
13. Taxes: The COUNTY and TDC are exempt from Federal Excise and State
of Florida Sales Tax.
14. Finance Charaes: The COUNTY and TDC shall not be responsible for any
finance charges.
15. Relation of COUNTYfTDC: It is the intent of the parties hereto that the event
sponsor shall be legally considered as an independent Event Sponsor and that neither it
nor its employees shall, under any circumstances, be considered employees, servants or
agents of the COUNTY and TDC and the COUNTY and TDC shall at no time be legally
responsible for any negligence on the part of said Event Sponsor, its employees or agents,
resulting in either bodily or personal injury or property damage to any individual, firm, or
corporation.
16. Disclosure: The event sponsor shall be required to list any or all potential
conflicts or interest, as defined by Florida Statute 112 and Monroe County Code. The
event sponsor shall disclose to the COUNTY and TDC all actual or proposed conflicts of
interest, financial or otherwise, direct or indirect, involving any client's interest which may
conflict with the interest of the COUNTY and TOC.
17. Assianment: The event sponsor shall not assign, transfer, convey, sublet or
otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or
his or its power to execute such agreement to any person, company or corporation without
prior consent of the COUNTY.
Florida Keys Island Fest
FY 2010
Contract 10 #: 646
5
18. Compliance with laws - Nondiscrimination: The event sponsor, shall comply
with all federal, state and local laws and ordinances applicable to the work or payment for
work thereof, and shall not discriminate on the grounds of race, color, religion, sex, age, or
national origin in the performance of work under this Agreement. This Agreement shall be
subject to all federal, state, and local laws and ordinances.
19. Force Maieure: The event sponsor shall not be liable for delay in
performance or failure to perform in whole or in part, the services due to the occurrence of
any contingency beyond its control or the control of any of its subcontractors or suppliers,
including labor dispute, strike, labor shortage, war or act of war whether an actual
declaration thereof if made or not, insurrection, sabotage, riot or civil commotion, act of
public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood,
drought or other act of God, act of any governmental authority, jurisdictional action, or
insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the
event sponsor has exercised reasonable care in the prevention or mitigation of damages
and delay, any such delay or failure shall not constitute a breach of the Agreement. Upon
demand of TOC or COUNTY, the event sponsor must furnish evidence of the causes of
such delay or failure. COUNTY shall not pay for any services or activities, promotional or
otherwise, connected with an event produced after the date(s) described in paragraph 1
and Scope of Services.
20. Governina LawNenue: This Agreement shall be governed by and construed
in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of the agreement, the County
and Sponsor agree that venue shall lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. This Agreement shall not be subject to
arbitration.
21. Security Protection: The event sponsor agrees to provide adequate security
for the event. No TOC funds will be used for this purpose.
22. Ownership: All advertising and promotion work performed under the
agreement and paid for by the COUNTY and TOC shall be the property of the COUNTY
and TOC, for whatever use and/or disposition the COUNTY and TOC may deem
appropriate.
Florida Keys Island Fest
FY 2010
Contract 10 #: 646
6
23. Media riahts: The TDC shall have the right to broadcast, rebroadcast, use,
reproduce or transmit for any purpose whatsoever, radio, television, pictures, sound, film
and tape motion pictures and still photographs paid by the COUNTY and TDC under this
agreement.
24. Loao: Logo Usage guidelines are attached to this contract as
Exhibit "B". For all promotional literature and display advertising with the exception of
generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by
the TDC and County in December 2006.
In-Countv Loao: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in-county print newspaper ads, magazine ads,
street banners, posters and other approved signage efforts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek
approval, clarification and/or logo in electronic format (eps or jpg file), contact John
Underwood with Tinsley Advertising at 305-856-6060.
Out of County Loao: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including any
approved out-of-county print newspaper ads, magazine ads, television commercials,
internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures
and pamphlets) and any approved promotional items including programs, T-shirts, hats,
jackets, trophies and koozie cups. Radio commercials should include "Brought to you by
The Monroe County Tourist Development Council". To seek approval, clarification and/or
logo in electronic format .(eps or .jpg file), contact John Underwood at Tinsley Advertising
at 305-856-6060.
25. Severabilitv: If any provision of this Agreement shall be held by a Court of
competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be
affected thereby; and each provision of this Agreement shall be valid and enforceable to
the fullest extent permitted by law.
26. Authoritv: Each of the signatories for the sponsor below certifies and
warrants that:
Florida Keys Island Fest
FY 2010
Contract I D #: 646
7
a) The Sponsor's name in the agreement is the full name as designated in its
corporate charter, and b) they are empowered to act and execute the agreement for the
Sponsor and c) this Agreement has been approved by the Sponsor's Board of Directors.
27. Ethics Clause: The event sponsor warrants that it has not employed, retained
or other wise had act on its behalf, any former County office or employee in violation of
Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County
may, at its discretion terminate this agreement without liability and may also, at its
discretion, deduct from the agreement or purchase price, or otherwise recover, the full
amount of any fee, commission, percentage, gift, or consideration paid to the former or
present County officer or employee.
28. Public Entity Crimes: "A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a
proposal on a contract to provide any goods or services to a public entity, may not submit
a proposal on a contract with a public entity for the construction or repair of a public
building or public work, may not submit proposals on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for period of 36 months from the date of being placed on the convicted
vendor list."
29. Notice: Any notice required or permitted under this agreement shall be in
writing and had delivered or mailed, postage prepaid, to the other party by certified mail,
returned receipt requested to the following:
For Grantee:
Judy Hull
PO Box 915
Islamorada, FL 33036
For Grantor:
Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
Florida Keys Island Fest
FY 2010
Contract I D #: 646
8
And
Cynthia Hall. Asst. County Attorney
P.O. Box 1026
Key West. FL 33041-1026
30. Entire Aareement: The parties agree that the Agreement above constitutes
the entire agreement between the COUNTY and event sponsor. Except as provided in
paragraph 6 of this Agreementl this Agreement can never be amended or modified except
in a writing signed by the parties hereto.
IN WITN'ESS;_REOF, the parties hereto have executed this Agreement the day and
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Board of County Commissioners
of Monroe County
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De~ty Clerk
(CORPORATE SEAL)
Attest:
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Mayor/Chainnan
Islamorada Chamber of Commerce. Inc.
Print Name:
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OR TWO WITNESSES
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9
Florida Keys Island Fest
FY 2010
Contract 10 #: 846
EXHIBIT A
Acceptable Event Marketina Expenses
(Desti nationlTurnKey/Cu Itu ral/Fish i ng Events)
BOCC 9120106
ADVISORY COMMITTEES (UMBRELLAS/DISTRICT ADVISORY COMMITTEES) AND EVENT
COORDINATORS' RESPONSIBiliTY: It is the responsibility of the Advisory Committees
(Umbrella/District Advisory Committees (DAC) and Event Coordinators to keep apprised of all
Monroe County Tourist Development Council's policies and procedures pertaining to event funding.
01/22/92
When OAC event proposals are received, they will be distributed to DACs for review and
recommendations to the TDC. Upon approval of the TDC of any event funding recommendations,
a contract will be entered into by the applicant and BOCC. The BOCC has final approval of all
contracts.
Any Request for Proposal (RFP) response received after the specified deadline, as determined
within the RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Board of County
Commissioners. BOCC 9/8/93
EVENT FUNDING: The TDC has established several categories of events that may receive
funding. There are four categories of events that may receive funding from the TDC; Destination
Events; Turnkey Events; Cultural Events and Fishing Events.
All advertising and promotional items shall follow the logo/guidelines for the Monroe County Tourist
Development Council.
TOC funded items are NOT to be sold. 9/14/94
Only the items listed will be reimbursed for the described events. All event coordinators will receive
a reimbursement/direct payment packet that includes an executed copy of the funding agreement.
The packet provides guidelines required for reimbursemenUdirect payment of Acceptable Event
Marketing Expenses.
No individual applications for Event funding will be considered out of the Two Penny Event Fund
other than the Umbrellas (Cultural, Fishing & Diving). 7/26/95
-DESTINATION EVENTS: Destination events will be paid as per the scope of services within the
contract and those acceptable items/expenses listed below. Destination events may utilize up to
10010 of their approved line item budgets for in-county hard media and public relations. A general
non-allocated line item is not to exceed 15% of the total budget and can only be utilized for
acceptable TDC items as listed in this section. There cannot be more than a 10% deviation on the
approved line item budget.
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising only2
Promotional Sians: posters and banners
Florida Keys Island Fest
FY 2010
Contract I D #: 646
10
Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: TOe will pay for an event program of listed or schedule of activities and information on
the event, an amount not to exceed 500A>> of cost, including production and printing, of program as
outlined in contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
TURNKEY EVENTS: TurnKey events will be paid based upon the scope of services within the
contract.
CUL TURAUFISHING UMBRELLA EVENT FUNDING: Any event of a fishing or
artistic/special/dramatic nature shall apply for funding under the appropriate umbrella organization.
Within the Cultural and Fishing Umbrella events funding process, the monies received by the event
coordinator is to be used within the approved acceptable list of TDC expenses listed below without
any restriction as to out-of-county advertising. Each Umbrella shall appropriate a minimum of 30%
of the funds of the Umbrella for out-of-county advertising and public relations. 700A>> or the
remainder that has not been allocated to the advertising/public relations agencies of record within
the Umbrellas, shall be allocated by the Umbrella to the applicants for event funding. The budget,
which is included with the application, will be individually reviewed by the Umbrella, the applicant
and the advertising/public relations agencies of record. There cannot be more than a 10%
deviation on the approved line item budget. No amendments to budgets will be permitted after this
approval process. 9/14/94 General non allocated line item is not to exceed 15% of the total
budget and can only be utilized for acceptable TDC items listed below.
If an Umbrella does not allocate all the funds earmarked for direct event funding within a district,
the remaining funds shall be allocated and utilized to advertise that specific district as
recommended by the Umbrella committee.
Any event receiving funding under the Umbrella organization will not be eligible for additional
funding under another TOC event category. 08/14/91
CULTURAL EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising only2
Promotional Sians: posters and banners
Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: Toe will pay for an event program of listed or schedule of activities and information on
the event, an amount not to exceed 500/0 of cost, including production and printing, of program as
outlined in contract budget.
Florida Keys Island Fest
FY 2010
Contract I D #: 646
11
Public Relations: Public relations expenses that are approved by public relations agency of record.
FISHING EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising onlf
Promotional Sians: posters and banners
Promotional Items: T-shirts; hats; jackets; koozie cups; trophies/awards (Fishing Tournaments
only) 1. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct
mail promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: TDC will pay for an event program of listed or schedule of activities and information on
the event, an amount not to exceed 50010 of cost, including production and printing, of program as
outlined in contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
1 TROPHIES: framed art work, framed photography, engraved crystal and glass, plaques, trophies,
sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All
such trophies must include the appropriate information as outlined in the policies (tournament
name, date, and location). 9/14/94 For TROPHY reimbursement, Tournament Directors must
present the original invoice of the trophies, a notarized list of winners of the event, and a notarized
list of the plates and/or glass etching from the engraving company. 8/20/03.
2 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web
sites (banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the
event website. Logo is required on banners and E-blasts. No payment will be made for
development or operation (hosting) of website. BOCC 5/16/06
SALE/RESALE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work
product, by the BOCCITDC, in accordance with Florida Public Records Law, are owned by the
BOCCITDC and as such may not be sold. 09/14/94
Florida Keys Island Fest
FY 2010
Contract I D #: 646
12
EXHIBIT B
Loao/Acknowledaement Usaae Guidelines For Events
DestinationlTurnKey/Cultural/Fishing Events
BOCC 12/20/06
Color ads four (4) color processing printing 06/12/91
Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06112/91
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo
Radio Advertisina: No logo is required. All radio announcements must say "Brought to
you by the Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In-County Loao
The below logo that includes the "Monroe County Tourist Development Council"
The
Florida Keys
& Key west .
. . come os you ore
..-
WONlOf COUNTY TOUllST DfVB.OPl.ffNT COUNCil
designation is to be utilized in all approved in-county print
newspaper ads, magazine ads, street banners, posters
and other approved signage efforts. Radio commercials
should include "Brought to you by The Monroe County
Tourist Development Council". To seek approval,
clarification and/or logo in electronic format (.eps or .jpg
file), contact Sharon Joseph or John Underwood with
Tinsley Advertising at 305-856-6060.
Out-of-County Loao
The below logo that does NOT include the "Monroe County Tourist Development Council"
lh designation is to be utilized in all other efforts
e including any approved out-ot-county print newspaper
Fl · d V ads, magazine ads, television commercials, internet
Oft d l\.eys ad~ertising ~banners, buttons, e-mail blasts), direct
~ ~ mall promotions (brochures and pamphlets) and any
approved promotional items including programs, T-
& e" est shirts, hats, jackets, trophies and koozie cups. Radio
'1 come ~ you ore- commercials should include "Brought to you by The
..... Monroe County Tourist Development Council". To
seek approval, clarification and/or logo in electronic format (.eps or .jpg file), contact
Sharon Joseph or John Underwood at Tinsley Advertising at 305-856-6060.
Florida Keys Island Fest
FY 2010
Contract ID #: 646
13
In-County Loao
The
.
Ofl
MONROE COUNTY TOURIST DEVELOPMENT COUNCil
out-ot-County Loao
The
.
Ofl
d
Florida Keys Island Fest
FY 2010
Contract ID #: 646
14
EXHIBIT C
MONROE COUNTY TOURIST DEVELOPMENT COUNCil
DESTINATION EVENT BUDGET
BUDGET BREAKDOWN
line items listed below must be approved by the appropriate agency of record
There will be no amendments to this budget (Exhibit C) after BOCC approval of Agreement
FISCAL YEAR 2010
19th Annual Island Art Festival
EVENT NAME:
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, we.ita/internet advertising only
TOTAL:
$14,500
$500
$2,000
$
$
$
$3,000
$20,000
PROMOTIONAL SIGNS: posters/banne,.
PROMOTIONAL ITEMS: t-shirts, hats, jackets, koozie cups
DIRECT MAIL PROMOTIONS: brochureslpamphletsl
postage & shipping
PROGRAMS:
PUBLIC RELATIONS
*GENERAl NON-ALLOCATED
*GENERAl NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTilIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 100k FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
FROM : ISLAMORDA CHAMBER
FAX NO. :305 664 4289
Nov. 24 2009 06:13AM P2
J 996 EditioD
'MONROE COUNTY, FLORIDA
Request For Waiver
or
IDsarao~ Requirements
. '
"It is'requested that the iDsurance'l~quirernents, as specified in the County', Schedule of In.Ulance
Require.~ntst be waived or modified OD the following contract.
Contractor: Islamol)da Chamber of Commerce. Inc.
Name of EveDt:
Islan10rada Chamber of Commc~c~ Inc.
19th Annual Florida Keys Island Fest
'Name otE..dly:
Co~tr.~t.' for: ,Event Adverti~ng and ~omotion ServiCC!
Addres. 01 Coatnetor:
C/O TOC An: Maxine
PbODe~: 305-296-1552 .
, ,
sCo~ of Wofk: ~~~crtisi.n2 :~1 Promotion Qf, ~tjnMtiOij Event
Reason for Waiver: PrQviding funds to promote eve;t onlv. . .. Minimal exposure to
county , ,
PoUeies Waiver ~~I
.pplyto: e
SigDature of Cootrador:
H-a:DvCj
,
Risk Manigement:
Date:'
County Ad~iitratM Appeal:
Approved
Not Approved
Date:
Board' 'of COUDty ~ollllDislioDers Appeal:
Approved
Not Approved
MeetiDI Date: '
AdmiaistratioD IDltrQctioa
.... 709 .~~