FY2010 10/21/2009DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 26, 2009
TO: Tina Boan, Sr. Budget Director
FROM: Pamela G. Hanc ck, .C.
At the October 21, 2009, Board of County Commissioners meeting the Board granted
approval and authorized execution of a Memorandum of Understanding between Monroe County
and the Monroe County Sheriffs Office for a Law Enforcement Equipment Upgrade with funds
provided under the Edward Byrne Memorial Justice Assistance (JAG) Grant Program American
Recovery and Reinvestment Act (ARRA) of 2009, for the period from October 1, 2009 through
September 30, 2010.
Enclosed is a copy of the above -mention • above -mentioned for your handling. Should you hav
questions, please feel free to contact our office. y e any
cc: County Attorney
Finance
File ✓
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 21 st day of
October, 2009, by and between The Monroe County Board of County Commissioners, a
political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
FL 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Recovery Act Edward Byrne Memorial Justice Assistance to the COUNTY; and
WHEREAS, the COUNTY entered into agreement for the sum of fifty-eight thousand six
hundred and forty-six dollars ($58,646.00) to Monroe County for the purchase of equipment
approved by the granting agency, and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment for use
by the SHERIFF in accordance with the COUNTY'S agreement with the Florida Department of
Law Enforcement,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from October 1, 2009, through September
307 2010, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The SHERIFF will purchase the law enforcement equipment as
outlined in the COUNTY'S agreement with the Florida Department of Law Enforcement (FDLE),
attached and made a part hereof.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment,
and will be maintained on the Sheriffs inventory.
4. FUNDS - The total project budget to be expended by the COUNTY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$58,646.00. There is no matching funds requirement. All funds shall be distributed and
expended in accordance with the grant agreement (Attachment A).
5. INCORPORATION BY REFERENCE - The provisions of that certain document
entitled "Florida JAG Countywide American Recovery and Reinvestment Act of 2009" and all
laws, rules and regulations relating thereto are incorporated by reference (Attachment A).
6. IMPLEMENTING AGENCY BOUND - The SHERIFF is an implementing agency
under the current COUNTY's Recovery Act Edward Byrne Memorial Assistance Grant Program,
and shall be bound by all the provisions of the documents incorporated by reference in Section
5 of this Agreement. Additionally, the SHERIFF shall be bound by all laws, rules, and
regulations relating to the Florida Department of Law Enforcement Recovery Act Edward Byrne
Memorial Assistance Grant Program.
7. BILLING AND PAYMENT -
(a) The SHERIFF shall render to the COUNTY, after purchase of the equipment, an
itemized invoice properly dated, describing the equipment purchased, the cost of the
equipment, and all other information required by the COUNTY for reimbursement. Upon receipt
p p
of the appropriate documentation the COUNTY shall reimburse the SHERIFF for the said
expenditures.
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the AGENCY.
8. TERMINATION - This Agreement may be terminated by either party any time
Y
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs.
9. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER
Monroe County Sheriff Robert Peryam
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated
to pay for any services provided by the SHERIFF after the SHERIFF has received notice of
termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
12. ASSIGNMENTS AND SUBCONTRACTING Neither art t
shall assign this party o this Agreement
g Agreement or any interest under this Agreement, or subcontract an
obligations under this Agreement, y of its
obfi
9 g ent, without the written consent of the other.
13. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions
Agreement shall be valid n p s of this
9 only when expressed in writing and duly signed by the parties.
��� rNESS WHEREOF the parties to this Agreement have caused their names t
� � ;-.�:;- p o be
x_e :: the proper officers thereof for the purposes herein expressed at Monroe
da n the
Y and year first written above.
T r S
y
i T Y L KOLHAGE, Clerk
By:
15eputy Clerk
Witness
BOARD OF COUNTY COMMISSIONERS
OF MO OE COUNTY, FLORIDA
By:
pqe--
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
By:
Title
MONROE COUNTY SHERIFF'S OFFICE
APPROVED JAS TO FORM: am_ o
� MARK L. WILLIS
GENERAL COUNSEL
DATE l=1=i1oy
MONROE COUNTY ATTORNEY
A�VEDL��' �A-VFORM:
CYNTHIA L. HALL
ASSI AN COUNTY ATTORNEY
Date XJ _ 9001
FILE
- -
Florida Department of n�;..e „� ��_:_ _.. .. _
Law Enforcement
Gerald M. Bailey
Commissioner
SEP 7
tce o Cnmina! Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www.fdle.state_fl. us
The Honorable George Neugent
Y
Ma or 9
Monroe County Board of Commission
1 100 Simonton Street Commissioners
Key West, FL 33040
Re: Contract No. 201O-ARRC-MOLAR_ _ _
7 UV7 Q93
Dear Mayor Neugent:
Charlie Crist, Governor
Bill McCollum, Attorney General
Alex Sink, Chief Financial Officer
Charles H. Bronson, COMMissioner of Agriculture
ICA
.r
.ro
N
r ;
•ter. �
Q �
The Florida Department of haw Enforcement'
Byrne M is pleased to award a Recovery Act
Edward B
Y Memorial Justice Assistance Grant to our unit •
amount of $ 68,646.00 forth y of government in the
UPGFZq a project entitled, LAW ENFORCEMENT EQUIPMENT
DE. These funds shall be utilized -for the NT
improving public safety.
Purpose of reducing crime and
Y
A copy of the approved subgrant application iwith the referenced contract number s
enclosed for your file. All correspondence with the Department
the project number and title. p men, should always refer to
Your attention is directed to the StandardConditions
Recovery q Candrtrans of the subgrant and to thespecial
ry ct Conditions. These conditions should be r
persons responsible for Project administration evrewed carefully by those
costs reimbursements. p 1 to avoid delays in project completion
'lease Hate there are P 1 pletian and
Recovery Act funds. special reporting requirements for the
Receipt of funds are contingent upon timely y reporting.
The enclosed Certification of Acceptance
Department within p ce should be completed and returned to the
thin 30 calendar days from the date of award.•
official acceptance of the award This certificate constitutes
and must be received by the Department
reimbursement of any project expenditures.� pr�ar to the
Committed to
Service • Integrity- Respect - Quality
The Honorable George Neugent
Page Two
We look forward to working with you on this J ro'ect
lease cants � If we can be of further assistance,
p contact Janice Parish at 850/617-1250.
Sincerely,
fie . N• �
Clayt H. Wilder
Administrator
CHW/JP/jj
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, FL 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representatives ra p $, acknowledges receipt and
acceptance of sub
grant nt award number 2010-ARRC-MONR-7-W7-093 in the am n
of $ 58,646.00, for a project entitled, LAW ENFORCEMENTou t
UPGRADE for the period of 10/01 /2009 through
EQUIPMENT
rough 09/30/2010, to be implemented
rant a P mented in
accordance with the approved su � application, and subject to the Florida
Dep
artment of Law Enforcement's Standard Conditions and an •
governing this subgrant. Y special conditions
(Signature of Subgrantee's Authorized Official
(Typed Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11 D-9.006 OCJG-1.012 Rev. Octobe
r er 2005)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, FL 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: q -, Is -U A
Grant Period: From: 10/01 /2009 TO: 09/30/2010
Project Title: LAW ENFORCEMENT EQUIPMENT UPGRADE
Grant Number: 2010-ARRC-MONR-7-W7-093
Federal Funds: $ 58,646.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 58,646.00
CFDA Number: 16.803 Federal Award Number: 2009-SU-B9-0021
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibu
s Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act .of 1988, P.L. 100-590
rantee and subject , to the above
mentioned sub
grantee bject to any attached or special conditions.
.This award is subject to all applicable rules, regulations, and condition
in the Financial and Administrative Guide for s as contained
Grants, Guideline Manual 7100 1 D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-110 or A-102
as applicable, and A-21, in their entirety, It is
also subject to such further rules, regulations and policies as may be
prescribed by the State or Federal Gov y reasonably
Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690; and P.L. 11 -
and Reinvestment 1 5, the
American Recovery strr�ent Act of 2009.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the r '
that within 30 days from 9 g grant period provided
Y the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
i
Authorizedl official
Clayton H. Wilder
Administrator
c7
Date
( )This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
•��` �,,. ,jetif+`Xl!.„��*it
:�...•. �££t s•; 1J xr •. .t.sa•
.: }i'.. 1! 1• ; f >';a:t :Z<'. ' ���S.sa"rXj
;. �r S , t3't �..,E a't'T iv ,�5�)Y`� >,.�}?h' ' •:i.3X •L•
•!• �.,X k.'3' � •. '.r •TS.a 3'z.�.1..� s:=�i t e�!?�t x t a�.x'S:ilii,...n•'3, :�.x.iyt:,,m�.� i:rit„•
y, f ;.Y 7. f. � � ',c�. it s x k< a ,tai S` ,. i' ;',',i:r�f �I...,t,r r., iX +i:ri ^ �, ,. _�. r::• • �
'F..).� Si �t it '?a K •fi iIS .:t,, 'a .e i =f :�„" .i�i�:` a•.' .riai� :i
^,,: ;ii: ^'t'.c�: r .w.-.._:�"�"r � <f o �} �3 'Ij i:;c � . P < � w ]• (..s ,, t•i
.� i 1' Y. . 4 •/ �i �i .4. Z' it 1 Ar. 1... f- •ii:• :Ei..'.
�7a� sa r �•• !� '3►1 i7�,"tY-" .a,ax=;i `r� �i - t!t: LIn. .0 •�•`�
.�t t•.S' t'�3'� ll.a. ei'K ��f �h•'a �L � :� ,.� ").` > S' �'i.�t a� 't L ,y�'sf •, �i`� a
X5j _�.+,•. , is` t� �1 • ..t f ` R �'. 'i ijt. �. t �K a it C .Y ":S t• `'e .
•dY:i, .i1 .3 yr .t �, ..
� • r iY• > 3"i isRi'f.. � raj j � 4]•L't•, `3. S[L
1. •� .a, t•Yti
N t a� f 9 r ;� •• t ' �.
.c .,•. 'y. �1 i.: '��i .w t...`..a. A ��'!t�ne?;.,:1;:..t e�:.�:.- .Kt�.• !�t_ �A�.,., ,L.'! ,E.
u grant Recipient r:
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
George Neugent
Title:
Mayor
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6039 Ext:
Fax:
305-872-9195
Email: boccdisI a@monroecounty-fl.gov
Chief Financial Officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
Email:
dkofhage@monroe-clerk.com
APPlication Ref # 2010-ARRC-320
Section ar#1 Page 1 0f 2
Contract 2010 ARRC-M0NR-7-W7-093
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding. Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Coun ide
• `< ;:1:; ..i... �L t-' •.Y°` ..iT � b.y:�^ Stit. Yx''.,rs��"7� "(��S x�rK �p'4'�'4�Yt.t Sl "•`si" '"'. r..�.;Y ,�,
jXP. -7•` :1 {'; �2S',.'.. i i�r�i'i •"'�" er}"Y�i1F' C, ';�f�`;["�:(f +.!`• 3 �.h'ti�"���t:r%1i' :1'
Yi.: .�:, }}TT � ! Y ! :} �( '�:j yY t. i `i+,,:t �u �tS{y:a j+' L�l•; .qt. 7.�F •rs ;L'!, �:;' 'S' :t•;: ..t,,.
-If' IL , ,f�>','t: l'.' ... t'• %t•. :i: .�':
Q.� ,S�i1.•IN.-+lt.,•..-. ,Tfx�,;s;} i! t..i� .1.�1 1. ,.�'4�'�ti..L,r r, :7• .S� ''- ' ;t 5,.. ,. '� .' :3::` _.f•• ,..
implernentin
g Agency
Organization Name: Monroe County Sheriffs Office
County: Monroe
Chief official
Name:
Bob Peryam
Title:
Sheriff
Address:
5525 College Road
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-7000 Ext:
Fax:
Email:
bperyam@keysso.net
Project Director
Name:
Chad Scibilia
Title:
Captain
Address:
5525 College Road
City:
Key West
State:
FL ZIP: 33040
Phone:
305-292-7000 Ext:
Fax:
Email:
cscibilia@keysso.net
Application Ref # 2010-ARRC-320
Contract Section #1 Page 2 of 2
2010-ARRC-M aN R-T-W7-093
Rule Reference 11 D-9.006 OCJG-005 (W. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
General Project Information
Project Title: LAW ENFORCEMENT EQUIPMENT UPGRADE
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Sheriff's office
Project Start Date: 1 0/1I2009
End Date: 9/30/2010
Problem Identification
The Florida Keys are above-sha bow -shaped
from the southeastern tip p chain of love lying Islands over 220 miles in length
p of the Florida. Just under 80,000 permanent eithat extend
The Monroe County Sheriffs Office is the rim P t residents live in the Coun
citizens of the county. r Primary law enforcement agent providing tY
. Y o best meet the needs of the citizens the ? p ding service i the
area of responsibility into sectors. The Middle Keysjurisdictional
e Sheriff. s Office has divided its
SectorA, the city of Marathon, from the no lurrsdictional area is comprised of two sectors
at the �0,5 mile marker of the north end of the 7 mile bridge to T'om's Harbor '
e Overseas Highway; and Sector 5, from T Cut Bridge
the Islamorada city limits, at the 74 mile marker Tom, Harbor Cut Bridge to
Sector the Sheriff?s Office has assigned of the Overseas Highway. For the Middle K
ssigned a Captain, 4 Sergeants and 11 Deputies Keys
community -based law enforcement services. In this are p to provide
requests, investigates crimes, serves warrantsa the Sheriff?s Office answers service
with local business owners and summons, conducts props checks
gavernrnent officials, school officials • • � :consults
checks, enforces traffic laws, and responds to � and citizens, conducts security
aviation, bomb squad, crimes p back-up when directed. It also provides a y
scene processing, major crime detective and inves • cress to
negotiation, and other law enforcement and support tigative, hostage
combating crime, the Sheriff? RP Services when needed, In addition to
s Office must find a way to fight budget sho
ability to provide the level of law enforcement n g rtfalls which threaten its
Sheriff?s Office budget was cut h 13�� necessary to keep the community safe. In 2008the
Y o which led to the reduction of 30 positions throughout
Monroe County including the lass of 21 law enforcement cughout
n arcement officer positions. The budget outlook for
future years looks just as bleak. In light of tight
to increase the efficient of ' 9 future budgets the Sheriff?s Office must '
Y i#s law enforcement officers. In addition to b find ways
Sheriff?s Office faces a constant criminal #hrea budget concerns, the
that the Caribbean, considered a t• The Office of National Drug Control Polic
natural bridge between North and South Ameri Y wrote
transshipment region for drugs destined for United ca, serves as a
strategic location and hundreds ited States, African, and European markets of islands and says, combined with a large v •Its
cammercial and non-commercial air/maritime movement g alums of both
region for drug trafficking argan1zations s ent, makes the Caribbean and attractive
Keys on the front line of thew seeking to conceal illicit activities. This faces t
war on drugs because the islands of the he Florida
entry point into the united States. Accordingto a Floridaa Keys offer a tempting
Policy Fact Sheet on Drug -Related March 2Q0� Office of National Drug Control9
9 Grime, trafficking in illicit drugs tends to b git
commission of violent crimes. Because of the ever- a associated with the
Office must use technology to keepahead of Present threat of violent crime, the Sheriff?s
threat of violent crime the the criminals. In addition to staying re Sheriff , s Office must deaf with the day-to-dayY 9 A pared for the
community including that associated with traffic enfor issues of a small
Keys is connected by the Overseas Highway, Cement. The entire island chain of the Florida
Florida Keys Communities and a 9 y' a highway which serves as the main street
s the main highway for tourists travelingthrough for
According to the National Highway Traffic Safety rough the Keys.
38,588 fatal crashes resultingin 42,642
Administration �NHTSA} in 20os, there we
re
Application Ref # 2010-ARRC-320
Contract -aRRC,MpNR- - -
Section #2 Page I of 4
Rule Reference 11 D-9.0o5 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
deaths in the United States.
fatalities accounted f Although only 23% of the US
Of Highway S or 55% of all traffic fatalities in population lives in rural areas rural
Y Safety from 2Q04 bears this a 2006. Crash data from the Florida!
county in Florida, also has a reputationut• Mia�-Dade-Dade County, which � arrda department
country. !n 2404 Miami -Dade ri-D for being one of the m +S the most populous
ode County, most dangerous areas for driving i
resulting in 318 fatalities. l tY, with a population of 2,253 9 +� the
n 2004, Monroe County, with ,362, suffered 46,186 crashes
crashes resulting in 34 fatalities, a population o
crashes for eve 1p When comparing crash r f T9,589, suffered •f ,fig
every 00 people and Monroe County rates, Miami -Dade Coup had 2
comparing fatality rates, Miami -Dade Da tY had 19 crashes fore County 0
County had a fatality rate de County had 1 fatalityfor every very 100a people. When
must find of 4 far every 1o,000 ery 1p,040 People an
way to improve the enforce people. To address this the P d Monroe
crime, and traffic enforcementenforcement of traffic safety laws. C Sheriff?s Department
concerns cited above, the 5 ? onsider el the budget, violent
conduct a needs assessment for herrff, s office
following need to a the Middle Keys Sector. The - ce held a meeting to
more efficient: • technology protect the officers and citizen Y identified the need to or ui in car QVp video recorders, tasers of Marathon and make law enforcement
Q re the
devices, and tint meter devices,s, hand-held and dash -mounted orcernent
sh-mounted radar, night vision
Project Summary
Craig Floyd, the Chairman an
Memorial Fundd, the
state d Chief Executive Officer of the
National Law Entorcernent
more brazen, heavily -armed - •
s law enforcement officers we Officers
Police death statisticsY armed and cold-blooded criminals re confronted with
for 2007 confirmed th' als than they have faced in h
increase of more than 28 percent this. In that year, � 86 ofii many years.
P cent from the previous year. The cers were killed nation wide an
armed criminals has made its waya trend of more brazen, heavily-
009 while trying to apprehend around the country including to M
p nd a federal fugitive, officers 9 onroe County. On March Agency and the Monroe Cou from the 10,
threatened them my Sheriff?s Office were for Environmental Protection
with a loaded assault rifle. This i forced to shoot the suspect when
threats law enforcement faces incident serves as he
judicious introduction of each day. One of the was to a Sober reminder through
the
technology. The Sheriff? Y increase officer safetyis
counter violent suspects: night vision s Office identified two i the
the most dangerous situations on devices and Lasers, anon-1 terns as pressing needs to
vision is limited. N• one for an o�cer is performin non -lethal technology device. One of
Officer the advantage overPotential9 d to amplify the available where
devices which can be u threats through better visi light to provide the
used in conjunction with video a on. The purchase of night vision
tool to during raw visibilitysc -quip Provides n
technology, scenarios. !n addition to night P ides patrol officers a v
• gy, Dike triers, is becoming more ght vision technology,
valuable
incapacitate or restrain an individual9 e prominent. A Laser is designed use of non -lethal
body which su I a when lethal force is n signed to temporarily
Pp y n incapacitating electrical sho of aPRr°prra#e by shooting barbs to the
certain scenarios. q pacts and to potentially reduce P e o�cers an additional Option
recent incident in unincorporatedthe need to employ deal f Pan
Sheriff?s Officers responded Monroe Co Y once in
to a, domestic incident, the County h+ghirghts this. is When
sword. They safely resolved the r Y encountered
occur during other seemingly incident by subduing the suspect a suspect brandishing a
Sheriff? g Y routine encounters. To rote P with a Laser. Violence can
s Office would like to step
u protect officer safetyenforcement during traffic stops, the
R over the past years because it window tinting law. Window
too dark presents a hazard to keeps drivers
when dark
a officers. Last year in New Y R cers cool. However, tint that
approached a sports utility vehicle w' York, a police officer yeas is
with darkened windows. shot and killed
Window tint meters
Application Ref # 20 1 0_ARR -
C 32p
Contract-gR�gC-11�pNR- - - Section #2 Pa
Rude Reference 21 Q-9,006 OCJG-005 {rev, 9e � Of 4
apri+ 20a5}
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - .lAr r.,,.,�,,.,.a_
the window tint l n�ywrde
law to help protect officers. Window '
enforcement. The Monash Universi tinting is only one concern o
international literature r ty Accident Research Center con f traffic law
elating to traffic law enforcement. ducted a review of
alcohol, speed, seat belts and sin The specific areas ex .
enforcement methods It signalized intersections. The stud d arae types
included
d the range of options available t , in documented the types of traffic
overall efficiency, in terms of cast and o policing authorities to i
operations. The general human resources, and effective increase the
conclusions of the study were that t Hess of enforcement
dependent an its ability to create he Success of en
dope ry focus should a meaningful deterrent threat to enforcement is
be on increasing surveillance levelsroad users. To achieve this the
risk is high. The study also found to ensure that Perceived '
that significantly increasin the a � erved apprehension
activity is the most effective means . 9 dual level of
ways to increase the levelof increasing the perceived risk of enforcement
of
of surveillance is through technology. apprehension. One of the
devices are complementarytech olo9Y� Radar and I
dckofficers to track multi technologies which provide different laser detection
specific vehicles Pie vehicles and to track vehicles capabilities. Radar allows
ehicles in congested areas and i while moving. Laser allows officers
and dash -mounted radars together s more weather -resistant. The arch to target
a enforce traffic laws o9 with hand -.held laser device Purchase of hand-held
more efficiently by Promotingdeterrence provides a multitude of capabilities
enforcement level. In addition to r rrence through an incr
the need a purchase in c radar and laser devices the Sheriff eased perception of
car DVD recorders. In a White Pa s Department has identified
Capabilities, Larry Sharp, in citingPer entitled, info
is an asset for an officer -citizen the value of police video wrote thatEnforcement In -Car Video
y contact, c;tizen trans transport i video recording technology
questions. TYPical benefits are increas P n Police car, and probable
litigation, increased officer increased conviction rates, less time in cause related
awareness of their conduct, training situations court proceedings and
overall easier understanding of an r 9 #uatrons and lei
benefits realized in time y (record situation. In a time o nforcement, and
savings and effciency are a f shrinking budgets, the
enforcement services. The Middlemust to maintain the n
in car DVD video recur Keys Sector of the Monroe Countyneeded level of raw
recorders, tasers, hand-held radar, d Sheriffs pace will procure
vision devices, and tint meters with� ash -mounted radars I
reference samples. radars, device, night
Application Ref #
Contract
4u I u-HKKC-320
2010-A R R C-AA n m P_ 7-VI/7-
Rule Reference 1IDA.mA nr rr__nna i_ A_
Section #2 page 3 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Section Questions:
Question: Does the Subgrantee. receive a single grant in the amount of $500 000 or
the U.S. Department of Justice? more from
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount ofartmen 500,000 or
more from the E.Q.S. Department of Justice?
- ?
Answer: No
Application Ref # 2010-ARRC-320 Section
#2 Page 4 of 4
Contract -ARRc-MONK- - -
Rule Reference 11 D-9.005 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: E - Equipment Supplies - Purchase E ui meat!
q p Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: Countywide
Location Type: Sheriffs Office
Objectives and Measures
Objective: 25.E.Sl - Amount of funds expended one equipment pment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: 58,646.00
Objective: 26.E.Sl - Types of equipment and/or supplies purchased d with JAG funds
Measure. Part 4
Purchase equipment and/or supplies other than court supplies, corn
firearms PR puter software, or
Goal: Yes
Objective: 27.E.Si - Number of units to directly benefit from equipment
purchased with JAG funds and/or supplies
Measure: Part 1
Number of units that expended grant funds to purchase equipment
or supplies
Goal: 1
Measure: Part 2
Number of units that will directs benefit fr
with JAG funds Y am equipment and/or supplies purchased
Goal: 1
Objective: 28.E.Sl - Percent of criminal justice staff who reported
rare quality p a desired change in lob
performance or ,n program q y as a result of equipment or supplies purchased by
JAG funds
Measure: Part 1
Application Ref # 201 p_ARRC-320
Section #3 Page 1 of 4
Contract 2014-ARRC-MONK-7-W7-
Rule Reference 1 t D-9.006 OCJG-005 (rev. Aoril 20051
Application for Funding Assistance
Florida Department of law Enforcement
American Recovery Act -JAG Countywide
Number of criminal justice staff to
JAG funds receive equipment and/or supplies as a result of
Goal: 11
Measure: Part 2
Number of staff who will report a desired change in job performance as a result of
equipment and/or supplies purchased with JAG funds
Goal: 11
Measure: Part 3
Number of staff who will report a desired change in program quality as a result 4 Y of
equipment and/or supplies purchased by JAG funds
Goal. 11
Objective: 52.E.S1- Number of equipment items purchased with JAG funds by y type of
equipment
Measure: Part 1
How many weapons will be purchased?
Goal: 10
Measure: Part 11
How many in -car camera systems will be purchased?
Goal: 8
Measure: Part 16
How many other pieces of equipment will be purchased?
Goal: 8
Measure: Part 2
How many pieces of equipment for police cruisers will be purchased?
Goal: 2
State Purpose Area: REG - Recovery Act Measures
Activity Description
Activity: Recovery Act
Target Group: Recovery Act
Geographic Area: Countywide
Location Type: Sheriff's Office
Application Ref # 2010-ARRC-320 Se
ction #3 Page 2 of 4
Contract 201 ARRC-MONK-7-W7-
Rule Reference 11 D-9.006 OCJG-005 (rev. Aoril 20051
Application for FundingAssistance
Florida Department of Law Enforcement
American Recovery Act - JAG Cni infiLAAAAet
%jummves and Measures
objective: RC - Number of jobs create .
d or saved Eby type) due to Recovery Act funding
Measure: Part 1
Number of jabs to be prevented from
being eliminated with RecoverAct funding
Goal. p Y ndtng
Measure: Part 2
Number of jabs that were eliminated within the last 12 months th
with Recovery Act funding
at will be reinstated
Goal: p 9 nstated
Measure: . Part 3
Number of jobs to be created with Rec
Goal. p overt' Act funding
Application Ref # 20� Q-ARRC-320
Contract 201 a-ARRC-MONR-7-W7- Section #3 Page 3 of 4
Rule Reference 11 D-9.OdR c�t`_rr..nn� fie., lhnr
Application for Funding Assistance
Florida Department of haw Enforcement
Afnerican Recovery Act -JAG Countywide
Section Questions:
Question: if "other" was selected for the geographic area, le
Answer: Not applicable p aSe describe.
Question: If "other" was selected for location Type, please de
Answer: Not applicable scribe,
Question: what is the h si ,
p Y cal address of your prima performance
Physical location, not a mailingad � A ormance location? This is a
the address of the next dress. If your physical location i
highest level of your or an'zati s confidential, enter
organization. Enter only one address.
Answer: AgencyNarne: Monroe County Sheriff's Office
Address 1: 3101 OVerseas Highway
Address2: 9 way
City. Marathon
State: FL
Zip: 33050-2346
CongressionalDist: 18
Application Ref # 20 � 0-ARRC- 320
Contract 2010-ARRC,M0NR-7_ -
Ruja Reference 11 D-9.006 OCJG.p VIl7
05 (rev. April 20n51
Section #3 Page 4 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
General Financial Info:
Note: All financial remittances will be
s'tirnt
of the Subgrantaa Organization,
t0 the Chief Financial
� Q�
1„Jf��c�!
Financial Reporting Frequency for this Sub rant:
ontnfy
Monthly
Is the subgrantee a state agency.?: No
FLAIR 1 Vendor Number: 596000749
Budget:
Budget category Federal
Match
Total
Salaries and benefits $0.00
$0-04
$0.00
Contractual Services $0.00
_
$0.00
$0.00
Expenses $9,820.00
$0.00
$9,820.00
Operating Capital $489826.00
Outlay
$0.00
$48,826.00
Indirect Costs $0.00
$0.00
$0.00
win Totals -- $583S4s.00
$0•00
$58964S.00
Percentage 100.0
0.0
Project Generated Income:
100.0
WIII the project earn project generated income pGl
i j ?
Na
Application Ref # 2010-ARRC-320
Section #4 Page 4 of 4
Contract
201 0-ARRC-MQNR-7-W7-
Rule Rererenm 1 i n-A nnr rnrr le'-fl ir, lr^-, A.,.;[ •,�^_,
Application. for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Budget Narrative:
Budget Narrative
Capital Outlay:
Item: In Car DVD Video Recorder with Installation
Unit Price: $5,190.10
Units: 8
Total: $41, 521
Item: Hand -Held Radars
Unit Price: $2,030.00
Unfts:1
Total: $2,030.00
Item: Laser Traffic Enforcement Device
Unit Price: $2,275.00
Units:1
Total: $20275.00
Item: Dash -Mounted Radar Devices with Installation
Unit Price: $1,500.00
Units:2
Total:$3,000.00
Total Capital Outlay: $48, 826
Expenses:
Item: Night Vision Devices
Unit Price: $480.00
Units:2
Total: $960.00
Item: Tasers
Unit Price: $820.00
Units:10
Total: $8,200.00
Item: Window Tint Meters and Reference Samples for Calibration
Unit Price: $165.00
Units: 4
Total: $660.00
Total Expenses: $9,820
TOTAL BUDGET: $58,646
Application Ref # 2010-ARRC_320
Section #4 Page 2 of 4
Contract 201 aARRC-M0N R-7-W7-
Rule Reference 11 D-9.006 QCJG-w5 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Budget Narrative (Continued):
Application Ref # 2010-ARRC-320 Section #4 Page 3 of 4
Contract 2010•ARRC-MQNR-7-W7-
Rule Reference 11 D-9.006 MG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG' Countywide
Section Questions: --
Question: if salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase,
increase from the previous 6 program?
or a continued net personnel
me
Answer: NA y P 9
Question: if benefits are to be included, are they reflected in the budget narrative?
Answer: NA
Question: If indirect cost is included in the budget, in '
salaries and benefits),and 9 dreate the basis for the plan (e.g, percent of
plan.
Provide documentation of the appropriate approval of this
Answer: NA
each service as part of the budget narrative for
Question: If the budget includes services based on
unit costs, provide a definition and cost for
contras
for the unit costs and how recent! the contractual services. Include the basis
y e basis was established or updated.
Answer: NA
Question: Indicate the Operating Capital Outlay threshold implementingagency, i f - Y established by the subgrantee or
it is the sherifrs office.
Answer: The Operating Capital Ouda threshold
$1,��0. Y d for the Monroe County Sheriffs off, is
Application Ref # 201 0-ARRC-320
Contract Section #4 page 4 of 4
2010 -ARRC-M ON R-7-W7-
Rule Reference 1113-9.0W OMG_nnK lrav A,41 'Inns,
Edward Byrne Memorial Justice Assistance Gra
nt (JAG) Program
Florida Department of Law Enforcement
Standard Co
nde#ions
Conditions of agreement requiring compliance b
implementing agencies, and state agencies Y units of local government (subgrant recipients
g s upon signed acceptance of the sub }'
this section. Upon approval of this sub rant the grant award appear in
conditions will become binding,Failure g approved applrcat,on and the following terms of
to comply with provisions of this agreement 9
required corrective action up to and includin project cos 9 ent will result in
Project, as specified in item 17 of this9 p is being disallowed and termination of the
section.
1. All Subgrant Recipients must cony ! with
forth in the current edition P Y th the financial and administrative re uirem of the U.S. Department of Justice, office of ents set
(OJP) Financial Guide (Financial Guide and t Justice Programs
Grant (JAG) program � he Edward Byrne Memorial Justice Assistance
g guidance as well as Federal statutes, regulations, a guidelines
and requirements and Florida laws and regulations 9 ans, policies, guidelines
9 ns including but not limited to:
• Florida Administrative Code, Chapter 1 1 D-9 "
Law Enforcement Assistance F � Edward Byrne Memorial State and Local
orrnula Grant Program"
• Office of Management and Budget OMB C'
Educational Institutions"
{ ) Circular A-21 (2 CFR 220), "Cost Principles nciples for
• t?lV1B Circular A-$7 (2 CFR 225), "Cost Principles.
Governments" for State, Local and Indian Tribal
• 4Ni6 Circular A-1pz, "Grants and Coo erati
Governments-P, p ve Agreements with State and Local
• GAiIB Circular A•114 (Z CFR 215), "Uniform
Cooperative Agreements" Administrative Requirements for Grants and
• OMB Circular A-122 (2 CFR 23o), "Cost Principles • Ples for Non -Profit Organizations"
OMB Circular A-133, "Audits ci
of States, Local Governments, and Non -Profit
ofit
• 28 CFR 38, "'Equal Treatment for Faith -Based„
• 28 CFR 68, "U.S. Department Organizations
Governments" P °f Justice Common Rule for State And !-
(Common Rule) Local
• 28 CFR 83, "Government -Wide Requirements is for Drug -Free workplace {G
• 28 CFR 18, 229 23, 30 35 4 q rants "
2, 61, and 63 }
• Public Law 109-162, Title XI —Department o
Improving the Department of f Justice Reauthorization, Subtitle 8—
Justice's Grant Programs, Chapter 1---Assisting and Criminal Justice Agencies, rst�ng Law
and Local Law Enforcement Blockg ,Sec. 1111. Merger of Byrne Grant Pro
c / Grant Program grant
• 42 U.S.C. 3711 et seq., "/VmrlibUS Came Control and Safe Streets Act of 196$91
2. Allowable Costs
SFY 2010
a. Allowance for costs incurred under the subgrant .
principles and standards for Selec 9 ant shall be determined according to the en
selected cost items set forth in the Office of Justice genera
Financial Guide, U.S. Department of Justice a Programs
and federal OMB Circular A-87 it Common Rule for State And Local Gov
Cost Principles for State, Local and Indian Governments
Governments," or OMB Circular A-21 "Cost Pr' Tribal
Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
Common Rule for State and Leal Governments, ding
Circular- A -I 1, or pMB Circular A- 02 and Floridas, or OMB
lorrda law to be eligible for reimbursement.
Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the' Department, within 15 days after the end of the reporting period. In addition, if the
subgrant award period is extended beyond the 'original" project period, additional
Quarterly Project Performance Reports shah be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and Agreement timely
may result in sanctions, as specified in item '17, Performance of Ag ent Provisions.
.
(2) Report Contents: Performance reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period. In addition
if the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for rants made and p
9 under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided b the
Office of Criminal Justice Grants (OCJG) through the Sub rant Inform y
Management ON -line ( )SIMOIVY
system.
9 Information
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper ro re -
audit and post -audit. p P P
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstandingproject r 9
have satisfied all special conditions. Failure sports and must
lu a to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
q
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) if applicable, the subgrant recipient shall submit Quarterly Project Generated lncom
Reports to the Department within 31 days after the end of the reporting period e
subgrant project generated income and expenditures d p . g p d covering
p wring the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY 2010
Page 2
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
c. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Ruie, and OMB Circulars A-21 A-879
,and A-110, or A- 1g2 as
applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient. 9
S. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore the obligation of P
g the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit .JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the subgrant end date. Any unexpended interest rem A
p remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. Jf the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to § 112.061, Fla. Stat.
SFY 2010 Page 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income
)
a. All income generated as a direct result of a project subgrant ect shall b
income. 9 p e deemed program
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
quarter even if no PGI was earned or expended.
to report how much PGI was earned during each quarter. A report must be submitted each
c. PGI expenditures require prior written approval from the Office o '
ur f Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. lithe cast is allo
wable under the Federal grant program, then the cast would be
allowable using program income,
d. Program income should be used as earned and expended
unexpended PGI remainingat the P d as soon as possible. Any
end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice ce Assistance.
1 "1. Approval of consultant Contracts
The Department shall review and approve in writingall consultant
of a consultant when the consultant's rate exceeds
t contracts prior to employment
seeds $450 (excluding travel and subsistence costs)
for an eight -hour day. Approval shall be based ' upon the contract's is compliance with requirements
found in the Financial Guide, the Comm
on Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does oes not constitute approval of
consultant contracts. if consultants are hired through a competitive bidding process not sale
source), the $450 threshold does not apply.
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property •
purposes during its useful life or dispose of it P pertY far criminal justice
P pursuant to § 274, Fla. Slat.
b. The subgrant recipient shall establish and administer a
maintain and dispose of an property furnished system to protect, preserve, use,
Y P p Y shed to it by the Department or purchased
Pursuant to this agreement according to federal property management
the Office of Justice Programs Financial Guide U.S. D 9 standards set forth in
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant re recipient
notwithstanding expiration of this a tans the Property
agreement. reem . P ,
13. ownership of Data and creative Material
Ownership of material, discoveries, inventions, and results developed,
subordinate to this agreement is governed eel°pad, produced, or discovered
Financial Guide as a 9 by the terms of the Office of Justice Programs
mended), and the U.S. Department Of Justice Common
Local Governments, or the federal OMB Circular A-11 r Rule for State and
o A-102, as applicable.
14. copyright
The awarding agency reserves aroyalty-free non-exclusive a '
� and irrevocable Incense to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaw
aid, and
SF Y 2010
Page 4
03
Edward S
ie Memorial Justice Assistance Grant {JAG} Program
Florida Department of Law Enforcement
Any rights of copyright to which a su
bgrant recipient or subrecipient
with support funded and Purchases ownership
under this grant agreement. p
15. Publication or Printing of Reports
P its
The subgrant recipient shall submit for review
materials, or any other written materials evrew and approval one copy of any curricula,
web site content, throe ials that will be published, including w _ m #raining
through funds from this grant at least thin g web -based materials and
dissemination date. Y �3�� days prior to the targeted
All materials publicizing or resulting from
"This project was su Dyfed 9 °rn award ac#ivities shall contain the fo !
PP by Award No. [contact the pace of I owing statements;
number] awarded by the Bureau of JusticeCnminal Justice Grants for
findings, and conclusions or re Assistance, Office of Justice Programs. award
are those of the conclusions
commendations expressed in this ub i 9 s- The o bitio ions,
author(s) and do not necessarilyreflect p l canon/pr°grarn/exhibition
the views of the Department of Justi ce.�
16. Audit
SFY 2010
a. Subgrarrt recipients that expend 5 .
single n pro rare- $ 00,000 or more in a year in Fed
9 specific audit conducted for that year. Federal awards shall have a
accordance with the federal al�IB Circular Y The audit shall be performed in
contract for this agreement shallA-133 and other applicable federal
c the contract
forthis
is a be identified in the Schedule of Fe !taw. The
subjectt. The contract shall be identified as Federal Financial Assistance
Florida Department of Law Enforcement federal funds passed throe
award amount, contra ent and include the contract number, 9h the
contract period, funds received and disbursed.bey, CFDA number,
subgrant recipient shall submit an annual When applicable the
11.45, Fla. Slat. , "Definition financial audit That meets the re
"Florida Single s► dunes; authorities; reports; rules."• qurrements of §
9 Audit Act"; and Rules of the Auditor ' § 215..5 Fla. cat.
Governmental Entity Audits" and Cho "FloridaGeneral, Chapter 10.550, "Coca(
and For -Profit Or anizatio Ater 1o.$5a, Single Audit Ac
9 ns." t Audits Nonprofit
b. A complete audit report that coversdays any portion of the effective dates of this
audit period. In hi Y after its completion, but no later than - agreement must
der to be complete, the submitted re nine lg} months after the
letters issued separately and mono part shall include any
mono
and management letter fnd' management's written response to all findin management
Department. rugs. Incomplete audit reports will n 9s, both audit report
of be accepted by the
c• The subgrant recipient shall have all
(IPA)- The r PA shall be with r aud'ts completed by an Independent P
e a Certified public Accountant or a ubliAccountant
Licensed Public Accoun#ant_
d- The subgrant recipient shall take
issue date of the audit re ort i with federal l appropriate corrective action within six fi
regulations. p n instances of noncompliance wi } months of the
fawn and
a. The subgrant recipient shall ensur
Department, or its desi a that audit working papers are made
audit report is r its gnee, upon request for a period of three 3 available to the
ed, unless extended in writing b l }Years from the date the
9 y the Department.
f. Subgrant recipients that expend
are exempt from the audit P less than $5p0,QpQ in Federal award
dit requirements of OMB Circular A-1 s during a fiscal year
case, written notification, which can be in the33 for that fiscal year. In this
form, shall be provided to the De form of the "Certification of Audit s
subgrant recipient is ex Department by the Chief Financial Officer, Exemption"
exempt. This notice shall be provided to theer= or designee, that the
March 1 following the end of the fiscal Department no I year. later than
Page 5
Edward Byme Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
g. If this agreement is closed out without an audit, the Department reserves the right t
any disallowed costs identified in an audit completed after such closeout. 9 a recover
h. The completed audit report or written notification of audit exemption should
following address: P be sent to the
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement
subgrant recipient, the subgrant recipient's consultants and 9 eernent by the
shall impose sanctions it deems appropriate supPl+ers, or both, the Department
including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event,
n a t, the Department
shall notify the subgrant recipient of its decision thirty
y (3Q} days �n advance of the effective date of
such sanction. The subgrant nt recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
y
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of
subrecipient must report b letter to the De the award period, the
Y Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date e of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall deter
delay is justified or shall, at its discretion unilaterally terminate this agreementif and re -
obligate subgrant funds to other Department approved projects. The Department,
warranted by extenuating circumstances, may P rtment, where
90 day period, Y ex 1 tend the starting date of the project past the
ninety ( } y p , but only by formal written adjustment to this agreement.
g ent.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall n
reason of any failure in performance of this agreement a p of be in default by
failure by the subgrant recipient to ma 9 according to its terms (including any
p make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes be
without the fault or negligence of the subgrant recipientbeyond the control and
limited to, acts of God or of the 9 p1ent' Such causes include, but are not
public enemy, acts of the government in either its soverei n
or contractual capacity, fires, floods, epidemics, quarantine restrictions stri 9
embargoes, and unusually severe weather but in � kes, freight
beyond the control and without the foul : every case, the failure to perform shall be
t or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to error
such failure arises out of causes beyond the control of perform or make progress, and if
without fault or negligence of either oft subgrant recipient and consultant, and
hem, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obia i
sources, noble from other
SFY 2010
Page 6
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
(2) The department ordered the subgrant recipient in writingto procure such supplies or
services from other sources, and p
(3) The subgrant recipient failed to reasonably comply with such order. -
G. Upon request of the subgrant recipient, the Department shall assert
extent of such failure, and if the Department d ascertain the facts and the
occasioned b r P determines that any failure to perform was
Y one or more e said causes, the delivery Schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department
changes such as changes in project activities, P ent for mayor substantive
, target populations, service providers,
implementation schedules, project director, and designs or research I
et changes that Pans set forth in the
approved agreement and for any bud
budget between budget g g at will transfer more than 1 d% of the total
g categories.
b. Subgrant recipients may transfer up to 10% of the total bud
budget categories without riot approval get between current, approved
line item
P pp val as long as the funds are transferred to an existing
C. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in responding writing- when res
disagreements, or questions of fact arising9 P 9 to any disputes,
under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed dill
performance of this agreement accordingto the Department's P gently with the
p ment's decision,
b. If the subgrant recipient appeals the Department's decision th
writing within twenty-one (21 )calendar days to the a appeal also shall be made in
subgrant recipient's right t Y Department's clerk (agency clerk}. The
p g o appeal the Department's decision is contained in '120 Fla. Sta .
and in procedures set forth in Rule 28-106.104 Florida Ad - § t ,
appeal within this time frame constitutes a waiver •'�mrnrstrative Code, Failure to
of proceedings under § 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any pa agreement.
� to this 9 ement- At any time, a
representative of the Department,
of the U.S. Department of Justice, or the Auditor General of t
State of Florida, have the right of visiting the project site to onitor, inspect and assess work
he
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the
Department of Justice, the U.S. Comptroller State of Florida, the U.S.
representatives shall ' p General or any of their duly authorized
have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the put of au ' subgrant
purpose
according to the Financial Guide and the Common Rule. p diand. examination
b. The Department reserves the right to unilateral) terminate this
recipient, implementing agency, or contras y agreement if the subgrant
9 Y, for refuses to allow public access to all documents
papers, letters, or other materials subject to provisions of § 119, Fla. Stat.
and
SFY 2010
Page 7
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c. The subgrant recipient will give the awarding agency or the General AccountingOffice
through any authorized representative, access to and the right
g to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three 3
from the date of the final financial statement and be available ()year s
as able far audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who P tang
9 p o sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source ADP Justification
Privacy Certification forms. The Project Director has cat on and the
s authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Sub ran
Recipient or authorized designee. 9 t
28. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementinga designates
other person signature authority for him/her, the chief agency Y g nate s some
officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed b the Y
9 y e chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated. Y 9
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers
the Subgrant recipient or Implementing Agency, Proect Director ers for
j
Department must be notified in writing y � or Contact Person, the
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background securitycheck is required
law for employment, unless otherwise provided b law, the provisions q red by
apply.
Y p o s of § 435, Fla. Stat. shall
a. All positions in programs providing care to children, the developmental) disabled or
permanent vulnerable adults for 15 hours or more per week; all y
p nt and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435, Fla. Stat., usingthe level
2 standards set forth in that chapter. e
b. All employees in positions designated by law as positions of trust or responsibility
required to undergo security background investigations shall be
9 g as a contlition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history 9
Y y checks, fingerprinting
SFY 2010
Page 8
Edward Byrne Memorial Justice
Assistance Grant (JAG) Program
Florida Depar#men# of Law Enforc
er�er�t
for all purpoSeS and checks in this subsection, statewide criminal and juvenile
Department of Law Enforcement, and federal i enrle records checks
through the Federal Bureau of Investigation, a( criminal records checks
through local law enforce stigation, and may include local crimin ecks
enforcement agencies. al records checks
{1 } any person who is t required
who refuses to q o undergo such a security back ro
cooperate in such investigation or re 9 trod investigation and
disqualified for employment in such fuses to submit fingerprints shall Position or, if sm,ssed
employed, shalt be di be
.
(2) SUch background investigations 9 ns shall be conducted at the expense o
agency or employee. When fingerprinting i f the employing
or applicant for employment shall be 9 s required, the fingerprints 4f the employee
authorized law enforcement taken by the employing agent or A Yee
nt officer and submitted to the DepartmentY y an
Enforcement for processing and forty of Law
to the United States Department forwarding, when requested by the employing
reimburse the DepartmentA ment of Justice for processing. Thee P Yrn9 agency,
reimburse
of Law Enforcement for an c employing it agency shall
Processing of the fingerprints. Y costs incurred by it in the
29. Drug court Projects
A Drug Court Protect must comply w�
Programs. P Y rth § 397.334, Fla. Stat., "Treatment -Based Drug Court
30. Overtime for Law Enforcement
Personnel
Prior to obligating funds from this award to support overtime by law enforce
encourages consultation with all allied components f the officers, the U.S,
system in the affected jurisdiction, The , P Hants of the criminal
systemic impacts such as increasedPurpose of this consultation is to anticipate Hal justice
court dockets and the need for d pate and plan for
3'!. Criminal Intelligence detention space.
igence System
The subgrant recipient agrees that
Office of Justice Programs t any information technology
rograms fends will comply with 28 System funded or supported b the Systems Operating Policies, if the O C. F. R. Part 23, Criminal Intelligence
Y
applicable. Should the Office of Justice Programs determines r9ence
Office of Justice Programs determine es this regulation to be
the Office of Justice Programs may, a 28 C.F.R. Part 23 to
C.F.R. 23.2p y, at its discretion, perform audits of be applicable,
�g�. Should any violation of 28 C.F.R. the system, as per 28
per 42 U.S_c. 37$g c _ d Part 23 occur, the recipient mayb .
9(} { } Recipient may not satisfysuch e fined as
h a fine with federal funds.
32. Confidential Funds
A signed certification that the project '
understands, and agrees t A 1 t director or the head of the !m lame
9 o abide by all of the conditions for p nting Agency has read,
effective edition of the Office of Justiceconfidential funds as
that are involved with confidential Programs Financial Guide is required set forth to the
dentral funds. The signed certification gutted from all projects
grant application. on must be submitted
at the time of
33. Equal Employment p ort
pp untty (EEO)
a• Federal laws prohibit recipients of financial assistance from discriminating o
race, of recipients 9 religion, sex, disability, or age in funded9 n the basis of
s
and implementing agencies must comply programs or activities. All
!mpoSed nondiscrimination requirements,p Y with any applicable
Safe Streets Act nondiscrimination
1968 4 which may include the Omnibus statutorily,
2 U.S.C. § 3789d}; the victims of Cr' us Crime Control and
1 0604(e}); The Juvenile Justice and rme Act (42 U.S.C.
Delinquency Prevention act of 2002 t42 U.S.C. §
5�Y 2010
Page 9
Edward Byrne Memorial Justice Assistance Grant (JAG) Progran
Florida Department of Law Enforcement
5672(b)}; the Civil Rights Act of 1964 (42 U.S.C_ § 2000d )� • the Rehabilitation
U.S.C. § 7 94); the Americans with Di Act of 1973 (29
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U. S. C. §§ 1681, 1683 1685-
• an � $6): the Age Discrimination
Act of 1-975 (42 U.S.C. §§ 6101-07
Regulations ), d Department of Justice Non -Discrimination
28 CFR Part 42; see Ex. Order 13279 (equal protection of the !
based and community organizations). laws for faith -
based
A subgrant recipient or implementing agencymust develop
employees and it has received an i an EEO Plan ,f at has 50 or more
Justice. The plan Y single award of $25,000 or more from the Department of
p must be prepared using the on-line short form at
http://www.ojp,usdoj.gov/about/ocr/eeop_com I .htm must b
an p Y � e retained by the subgrant
recipient or implementing agency, d must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agencyis required
received any single award of $506 0QQ or q t o prepare an EEO Plan and has
more from the Department of Justice, it must
submit its plan to the Department of Justice fora approval. A c
Justice approval letter must be submitted pp copy °f the Department of
ed to FDLE. The approval letter expires two ears
from the date of the letter. Y
d. A subgrant recipient or implementing agency is exempt from m the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,400 or more
from the Department of Justice or if it is a nonprofit organization,
anization ' a medical or educational
institution, or an Indian Tribe. if an or
must submit an EEO Certification g rs exempt from the EEO Plan requirement, it
on to FDLE.
e. The subgrant recipient and implementing agency acknowledge EEO Requirements within 60 days of the Y 9e that failure to comply with
Y e project start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State
finding of discrimination after a d administrative agency makes a
due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds 9 '
of the finding to the Office for Civil Rights, p � the recipient will forward a caPY
g ts, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of t
ro he Americans with Disabilities Act
(ADA), Public Law 101 -336, which and r prohibits discrimination by public and private entities on the
basis of disability equires certain accommodations be made with re and to em
(Title I), state and local government services and transportation9 PloYment
(Title III), and telecommunications Title IV).
(Title II}, public accommodations
35. Immigration and Nationality Act
No public funds will intentionally be awarded to an contractor
unauthorized alien workers, constitutingY actor who knowingly employs
e a violation of the employment provisions contained in 8
U.S.C. Section 1324a
( ), Section 274A(e) of the Immigration and Nationale "
Department shall consider the employment by an tY Act (INA ). The
Section 274A(e} of the INA. Such violate Y contrac tar of unauthorized aliens a violation of
on by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be roue
this contract by the Department. grounds for unilateral cancellation of
36. National Environmental Policy Act (NEPA
)
a. The subgrant recipient agrees to assist FDLE in complying'
Historic Preservation Act, and other related federal environmental impact analyses
SFY 2010
Page 10
Edward Byrne Memorial Justice Assistance
Grant (JAG) Program
Florida Department of Law Enforcement
requirements in the use of subgrant funds b the ' .
y subgrant recipient. This applies to the
following new activities whether or
not they are being specifically funded with these s
funds. That is, it applies as long as the activitysubgrant
or any third party and the activity is bung conducted by the subgrant recipient
needs to be undertaken in order to use these P
funds, a subgrant
(1) New construction;
(2) Minor renovation or remodelingof
the National Re ister of Hi a pro
pe�Y either (a) listed on or eligible for fistin on
9 storic Places or (b) located within a 100- 9
year flood plain;
(3) A renovation, lease, or any other proposed .
result in a change in its basic p P ed use of a building or facility that will either a .
g prior use or (b) significantly change its i • )
9 size; and
d
(�) implementation of a new program involving
that are (a} purchased 9 rn9 the use of chemicals other than chemicals
P as an incidental component of a funded acti '
traditionally used, for example, in office, househ vrty and {b}
environments, old, recreational, or educational
{5} Implementation of a program relating to c
operations, including the i 9 clandestine rnethamphetarriine laborator
9 dent, ication, seizure, or closure of clandestine y
metharnphetam ne laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
Preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. Lance. The subgrant recipient further understands
q is for implementation of a Mitigation Plan and
agrees to the re , as detailed by the
Department of Justice, for programs relating to rnethamphetamine laboratory operations
c. For any of a subgrant recipient's existing Programs
subgrants, .the subgrant recipient, u p 9 or activities that will be funded b these
P upon specific request from the Department a Y
Department of Justice, agrees to cooperate w' and the U.S.
by Department of Justice of a nationalP i#h the Department of Justice in an preparation
or program environmental assessment Y P p atd
program or activity, t of that funded
37. Non -Procurement, Debarment and Suspension
SFY 2010
The subgrant recipient agrees #o Comply with
Suspension and 2 CAR � 80 �� A Y Executive Order 12549, Debarment and
P GM8 Guidelines To Agencies on Governor
Sus erasion (Non These roved entwide Debarment And
not enter into any lower tiered covered Procedures require the subgrant recipient to certify'
declared ineligible ered transaction with a person who is debar it shall
g or is voluntarily excluded from Participating in red, suspended,
authorized by the Department. If the subgrant i P 9 this covered transaction, unless
implementing agency certi that they 9 s $100'00Q or more, the subgrant recipient
fY ey and their principals- P and
a. Are not presently debarred, suspended, proposed
sentenced to a denial of Federal b P P sed for debarment, declared ineligible,
benefits by a State or Federal court, or vole
from covered transactions by any Federal d voluntarily excluded
department or agency;
b. Have not within a three-year period retie
judgment rendered a ainst them preceding this application been convicted of or ha
9 em for commission of fraud or a criminal offers d t civil
Performing se in connection
with obtaining, attempting to obtain, or transaction or contract under a u p rag a public (Federal, State, or local
p blic transaction; violation of Federal }
statutes or commission of embezzlement, theft for or State antitrust
records, making false statements, or receiving gery, bribery, falsification or destruction of
rag stolen property:
Page 11
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three -yea .r period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part fig, "New Restrictions on
Lobbying and shall file the most current edition of the Certification And Disclosure Form, i
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR fig, the applicant
certifies that:
(1 } No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federaf grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all su bawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the
of lobbying the legislature or a state agency is prohibited under this contract. purpose
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of 9
Justice Programs.
PP the Office of
SFY 2010 Page 12
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
41. "Pay — to -- Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local
jail, Opas referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -
stay programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestineg' methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective, measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory,
(5) Employ qualified disposal contractors to remove all chemicals and associated
SFY 2010 Page 13
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43, Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httID://www.leo.aov.
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
SFY 2010 Page 14
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Violating Facilities -and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
49. Omnibus Grime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
5a. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
NIENi
the grantee to use the National Information Exchange Model specifications �
( ) p cations and guidelines
for this particular grant. Grantee shall publish and make available without restriction all scherrias
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
hqp-//www.niem.go-v/imDlementationouide.r)hr).
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored b the
Bureau of Justice Assistance. y
SFY 2010
Page 15
Edward Byrne Memorial Justice Assistance Stai7Ce Grant
rforida Department of Law Enforcement53. Privacy Certification
ram
The subgrant recipient agrees to Comply with all confidentiality re uirem
2 that are applicable to collection q evelnts ti 42 U. S.C. Section
information. Grantee further agrees, � use, and revelation o
Certificate that is t actor g s, as a condition of grant approval, t f data or
d with requirements of 28 C. F. p p � o submit a Privacy
22.23. art 22 and, in particular,
section
54. State information Technology Point of Contact
The subgrant recipient agrees to en
receives written notification re sure that the State information Technolo
during the rite garding any information technology project de Point of Contact
obligationand expenditures period. This is t .. 9Y P °sect funded by this grant
and state governmental entities regarding o facilitate communication a
conducted governmental
these grant e9 ding various information technologyamong local
file documenting with
9 nt funds. In addition, the recipient a projects being
the meeting of this requirement. P green to maintain an administrative Paints of Contact, go to hit :ll For 1'$t Of State Informatione
A www.rt.olp.gov/default.aspx?area= oli Technology
A cyAndpractice&page=1 04fi.
$6• interstate Connectivity
To avoid duplicating existing networks .
Justice Assistance for i 9 orks or !T systems in any initiatives w enforcement information sharing' funded by the Bureau of
connectivity between jurisdictions, such s st systems which involve interstate
networks as the communication backboney eirrs shall employ, to the extent Possible
ate
recipient can demonstrate to achieve interstate Connectivity,P ble, existing
to the satisfaction of the Bureau of unless the subgrant
requirement would not bz cost effective Justice Assistance that '
proposed IT system. or would impair the functionalityo f t this
an existing or
56. Supplanting
The subgrant recipient agrees th
State or local funds bu at funds received under this award wi t will be used to increase the amoun ll not be used to supplant
absence of Federal funds, be made is of such funds that w available for law enforcement activities.would, in the
67• Conflict of Interest
The subgrant recipient and implementing from using their positions agency will establish safeguards to prohibit employees
for a purpose that constitutes or r 9
organizational conflict of interest, or personal presents the appearance of personal or
P I gain.
58. Uniform Relocation Assistance and deal Property Acquisitions Act
The subgrant recipient will comply
and Real Property ie Acquisitions p y with the requirements of the Uniform
q ons Act of 1970 (42 U. S. c. 460 Z Relocation Assistance
treatment of persons displaced as a § et seq. ), which
result of federal and federally -assisted govern the
69. Limitations an Gov d programs_
Government Employees Financed b Federal rah Assistance
The subgrant recipient will Comply
which limit certain Political ply with requirements of 5 U.S.C. _
P activities of State or local government 50� 08 and §§ 7324.28
employment is in connection with an activity 9 ernment employees whose '
rty financed in whole or in part b e Principal
60• Equal Treatment for Faith Y federal assistance.
arth Based Organizations
The grantee agrees to corn 1 with
the applicable requirements of 28
egulation governing "Equal Treatment C.F.R. Part 38, the
Department of Justice r P Y
# for Forth gonad Crganizatians"
SFY 2010 (the
Page 16
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http:/Awww.ojp.gov/about/ocr/equal_fbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
SFY 2010 Page 17
Florida Department of'Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
Special Recovery Act Conditions
I. Recovery Act
a. All subgrant recipients must comply with Public Law 111-5, the American Recovery and
Reinvestment Act of 2009 (This law is a federal public law).
b. The subgrant recipient understands and agrees that all other terms and conditions contained
in this award, or in applicable FDLE or Office of Justice Programs grant policy statements or
guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of 2009,
Public Law 111-5 (ARRA or Recovery Act") requirements. Subgrant recipients are
responsible for contacting their grant managers for any needed clarifications.
The recipient agrees to comply with any modifications or additional requirements that may be
imposed by law and future FDLE or Office of Justice Programs {including govemment-wide}
guidance and clarifications of Recovery Act requirements.
2. Access to records; Interviews
The subgrant recipient understands and agrees that FDLE, the Department of Justice (including
the Office of Justice Programs and the Office of the Inspector General)), and its representatives,
and the Government Accountability Office, shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act
award, including such records of any subgrant recipient, contractor, or subcontractor. See items
23 and 24 of the Standard Conditions.
The recipient also understands and agrees that FDLE, the Department of Justice, and the
Government Accountability Office are authorized to interview any officer or employee of the
subgrant recipient, contractor, or subcontractor regarding transactions related to this Recovery
Act award.
3. One-time funding
The subgrant recipient understands and agrees that awards under the Recovery Act will be one-
time awards and accordingly that its proposed project activities and deliverables are to be
accomplished without additional Department of Justice funding.
4. Separate Tracking and Reporting of Recovery Act Funds and Outcomes
The subgrant recipient agrees to track, account for, and report on all funds from this Recovery Act.
award (including specific outcomes and benefits attributable to Recovery Act funds) separately
from all other funds, including Department of Justice award funds from non -Recovery Act awards
awarded for the same or similar purposes or programs_ (Recovery Act funds may be used in
conjunction with other funding as necessary to complete projects, but tracking and reporting of
Recovery Act funds must be separate.)
Accordingly, the accounting systems of the subgrant recipient must ensure that funds from this
Recovery Act award are not commingled with funds.from any other source.
The subgrant recipient further agrees that all personnel whose activities are to be charged to the
award will maintain timesheets to document hours worked for activities related to this award and
non -award related activities.
SFY 2010 Page 1
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
5. Central Contractor Registration and DUNS Number
The subgrant recipient must maintain a current registration in the Central C
(www.ccr.gov) at all times during which if has any active federal awards funded with Recovery Act
funds. A Dun and Bradstreet Data Universal NumberingSystem DUN
(www.dnb.com) is one of the requirements .y (DUNS) Number
q nts for registration in the Central Contractor Registration.
S. Additional Audit Requirements - Recovery Act Transactions Listed
Expenditures of Federal Awards In Schedule of
a. The subgrant recipient agrees to maintain records that identifyadequately
application of Recovery Act funds, to maximize qua
tely the source and
the transparency and accountability of funds
authorized under the Recovery Act as required by the Act and in accordanc
e with 2 CFR
215.21, "Uniform Administrative Requirements for Gran Hospitals, and Other is and Agreements with Institutions of
Higher Education, Hos
P er Non-profit Organizations„ and OMB A-102 Common
Rules provisions (relating to Grants and Cooperative Agreements with
Governments). 9 th State and Local
b. The subgrant recipient agrees to separately identifythe expenditure
under the Recovery Act on the Schedule of Expenditures p es for Federal awards
of Federal Awards (SEFA) and the
Data Collection Form (SF -SAC) required by OMB Circular A--133. This
if the Single Audit Act Amendments of 1996 and 4JU1B Circular condition only applies
Governments, and Non -Profit Organizations" A-133, "Audits of States, Local
cover the subgrant recipient. This shall be
accomplished by identifying expenditures for Federal awards made under th
separately on the SEFA as separate rows under Item 9 of a Recovery Act
number, and inclusion of the prefix "A ' Part 111 an the SF -SAC by CFpA
on the SEF A and as the first P RRA-" in identifying the name of the Federal program
characters in Item 9d of Part III on the SFSAC. 9
7. Reporting (Section 1512)
a. In addition to the reporting requirements in item 3 of the Standard Conditions,
nditions, subgrant
recipients must provide any information necessary uire to comply with section 1512 of the
Recovery Act, which requires s detailed reporting by FDLE not later than ten calendar da s
e c
after the end of each calendar quarter. Receipt of funds will by
reporting. contingent upon timely
b. The subgrant recipient must complete projects or activities '
Recovery Act and report on use of Recoverywhich are funded under the
Act funds provided through this subgrant.
Information from these reports will be made available to the public.
8. Reporting Potential Fraud, Waste, and Abuse, and Similar Mis
conduct
The subgrant recipient must promptly refer to the Department of General any credible evidence that aprincipalp Justice, Office of the Inspector
other person has either ' employee, agent, contractor, subcontractor, or
1 submitted a false claim for Recovery Act funds under the Fat Act; or 2) committed a criminal or civil violation of laws pertaining t se Claims
bribery, gratuity, or similar misconduct involvingp 9 a fraud, conflict of interest,
Recovery Act funds. Potential fraud, waste,
abuse, or misconduct should be reported to the Office of the Inspector p or General by
mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
SFr2o1a
Page 2
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
e-mail: oig. hotline a@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the Department of Justice Office of the Inspector General
website at www.usdoj.gov/oig.
9. Protecting State and Local Government and Contractor whistleblowers (Section 1553)
The subgrant recipient recognizes that the Recovery Act provides certain protections against
reprisals for employees of non -Federal employers who disclose information reasonably believed
to be evidence of gross management, gross waste, substantial and specific danger to public
health or safety, abuse of authority, or violations of law related to contracts or grants using
Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The
text of Recovery Act is available at www.ojp,usdoj.gov/recovery.
10. Limit on Funds (Section 1604)
None of the funds appropriated or otherwise made available in this Act may be used by any State
or local government, or any private entity, for any casino or other gambling establishment,
aquarium, Zoo, golf course, or swimming pool.
11. Infrastructure Investment (Sections 1511 and 1602)
The subgrant recipient agrees that it may not use any funds made available under this Recovery
Act award for infrastructure investment absent submission of a satisfactory certification under
section 1511 of the Recovery Act. Should the subgrant recipient decide to use funds for
infrastructure investment subsequent to award, the subgrant recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from the Office of
Justice Programs. In seeking such approval, the recipient shall give preference to activities that
can be started and completed expeditiously, and shall use award funds in a manner that
maximizes job creation and economic benefits. The text of the Recovery Act (including
sections1511 and 1602) is available at www.ojp.usdoj.gov/recovery.
12. Buy American (Section 1605)
a. The subgrant recipient understands that this award is subject to the provisions of section
1605 of the Recovery Act ("Buy American"). No award funds may be used. for iron, steel, or
manufactured goods for a project for the construction, alteration, maintenance, or repair of a
public building or public work, unless the recipient provides advance written notification to the
Office of Justice Programs program office for approval. All projects must comply with
government -wide standard conditions (anticipated to be published in subpart B of 2 C.F.R.
part 176) that further implement the specific requirements or exceptions of section 1605.
b. Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for
the construction, alteration, maintenance, or repair of a public building or public work unless
all of the iron, steel, and manufactured goods used in the project are produced in the United
States, subject to certain exceptions, including United States obligations under international
agreements.
SFY 2010 Page 3
Florida Department of.Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2409
13. Wage Rate Requirements (Section 1606)
Notwithstanding any other provision of law and in a manner consistent with other provisions
this Act, all laborers and mechanics employed b contractors and subcontractors o sons in
funded directly b or assisted in whole Y tractors on projects
Y o e or in part by and through the Federal Government
pursuant to this Act shall be paid wages at rates not less than those prevailingon projects of a
character similar in the locality as determined b the Secret f c
subchapter IV of chapter 3� of title Y Secretary ° Labor in accordance with
P t t e 40, United States Code. Pursuant to Reorganization Plan No.
14 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued regulations
CFR Parts 1, 3, and 5 to implement the Davis -Bacon and related9 ons at 29
5.5 instruct agencies concerningapplication Acts. Regulations in 29 CFR
a pp cation of the standard Davis -Bacon contract clauses set
forth in that .section. The standard Davis -Bacon contract clauses found in 29 CFR
be incorporated in any covered contracts made under this award that are in excess of $2,000 for
construction, alteration or repair (including painting and decorating).
For additional guidance on the wage rate requirements of section 1606, contact -your
agency. Recipients of grants, cooperative agreements and to awarding
9 loans should direct their initial
inquiries concerning the application of Davis -Bacon requirements to a articular fed
project to the Federal agency fundingthe project. The Secretary p federally assisted
p 1 c etary of Labor retains final coverage
authority under Reorganization Plan Number 14.
14. N EPA and Related Laws
The subgrant recipient understands that all office of Justice Programs awards are subject
National Environmental Policy Act (NEPA, 42 U.S.C. sectionurelat d the
Federal laws (including -the the National 4321 et seq.) and other related
i 9 nal Historic Preservation Act), if applicable. The subgrant
recipient agrees to assist the office of Justice Pro in carrying 9 #
Programs
NEPA and related laws, if the subgrant r 9 � 9 out its responsibilities under
g recipient plans to use Recovery Act funds to undertake
any activity that triggers these requirements, such as renovation or construction. See 28
Part 61, App. D.) The subgrant recipient also agrees to ( C.F. l
9 comply with all Federal, State, and local
environmental laws and regulations applicable to the development and implementation of the
activities to be funded under this award. See item 36 of the Standard Conditions.
15. Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a
penalties, including suspension of current and future funds suspensiony range of
federal grants, recouprnent of monies provided and or debarment from
penalties. p under an award, and civil and/or criminal
SFY2010
Page 4
CERTIFICATION AS TO FEDERAL GROSS REVENUES RECEIVED
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
Certification as to Federal Gross Revenues Received
The chief financial officer for the subgrantee makes the following certifications:
• The subgrantee in its preceding fiscal year did NOT receive 80 percent or more of
its annual gross revenues in Federal awards.
AND/OR
• The subgrantee in its preceding fiscal year did NOT receive $25,000,000 or more in
annual gross revenues from Federal awards.
Sig a ure ofsSbbgrantee Chief nancial Officer
Danny Kolhaae
Typed Name of Subgrantee Chief Financial Officer
Cleric of the Court
Title of Subgrantee Chief Financial Officer
Monroe County
Name of Subgrantee
07/01/2009
Date
Note: If the subgrantee in its preceding fiscal year BOTH received 80 percent or more
of its annual gross revenues in Federal awards AND received $25,000,000 or more in
annual gross revenues from Federal awards, then it must provide FDLE with the names
and total compensation of the five most highly compensated officers of the subgrantee.
FDLF JAG Recovery Act Grant Application Package Certification as to Federal Gross Revenues Received
RESOLUTION NO. 201 _ - 2009
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2010
EDWARO BYREVE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding under the American Recovery and Reinvestment Act for Fiscal Year 2010
Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $41 0,521 with no
cash match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that: -
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the ARRA Fiscal Year 2010 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Cleric.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 151h day of July, A.D., 2009.
W
! _ . Mayor Neugent Yes
�"
`,
�� Mayor Pro Tenn Murphy YCS
`�
""'
��'`� - Commissioner Carruthers Yes
r ,
W....
g=
Commissioner DiGennaro Yes
0:�
u,
- l :.� Commissioner W igington
a
.. -
U-
c��S�'I}
-
Monr County Board o onnmissi ners
w
L.-Att
lw.
C. BY: ...
Clem of Court #Mayor
641O RCE
A P P.R 0 VE-1D A-, TO FORM:
(1i - -
ya'
r,
. , '.. I. (I,,#-
CHR ST!NG I. 1_1M3taT-8AAR010V%3* ..
HSStSYANT CG`l��l�.r• f1T"r�RwF.Y
'mate
CERTIFICATION FORM
1 100 sfro(rw S+
Recipient Name and Address: Monroe County Board of County Commissioners ��/� �-� 3�)OHD
Grant Title. Law Enforcement Equipment upgrade
Grant Number: 2010-ARRC•320 Award Amount: $58,646
Contact Person Dame and Title: Lisa Tennyson, Grants Administrator Phone Number. i�
3O292-4444
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and imp
lement an Equal
Employment Opportunity Plan (ESOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and an E implement
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption P EEOP, but They
p pt�on from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below, A recipient should complete either Section A or Section B, not both. If recipient receives multiple OJP or COPS
please complete a form for each grant;, ensuring that any EEOP recipient certifies as completed and on file if applicable) grants,
prepared within two years of the latest grant. Please send the completed farm() tothe Office for Civil Rights, Office of Justice Programs,
U.S. DePartmentof Justices { pP ) h s � been
P , 810 7th Street,,N.W., Washington, D.C. 20531. For assistance in completing this form, lease 202 307-
0690 or TTY (202 307-2027. p call { )
Section A- Declaration Claiming O_Mglete Exemption from the ESOP Requirement. Plea -se h
aPP jy. Qcheck QII the boxes that
11 Recipient has less than 50 employees, [] Recipient is an Indian tribe,
13 Recipient is a non-profit organization, ❑ Recipient is an educational institution, or
11 Recipient is a medical institution, ❑ Recipient is receiving an award less than $25,000
res onsible official
[ P j, certify that
[recipient] is not required to
prepare an ESOP for the reason(s) checked above, pursuant to 28 CIA §42.302. l further'certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title
Signature
Date
Section B- Declaration Claiming FxemDtjon from the ESOP Su mi ion Re uirement a '
s o and Certifying That an
ESOP is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for S25,000 or more, but less than 0 $5 4
then the recipient agency does not have to submit an ESOP to OJP for review as longit ' o U0,
as certifies the following (42 C.F.R. § 42.305);
i, Roman Gastesi, Jr.. County Administrator [responsible official certifythat
the Monroe County Board of County Commissioners �'
[recipient],whichhJs 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $504 0
EEOP in accordance with 28 CFR 42.30 l et se� 40, has formulated an
q , subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review.
the office of: Calvin Allen1- ....., EEG officer, Monroe Count BOcC The EEOP 1s on file to
[organization],
at 1100 Simonton Street, Key West, Florida 33040 address for review
official � �� by the public and
employees or for review or audit b
y s of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department -of Justice, as required by relevant d re ions.
l
Roman Gastesi, Jr., County Administrator -
Print or type Dame and Title Signature ^—^W --
Date
OMB Approval No. 1121-0140 Expiration Date: 01/31/06
CZ—RjJLFL_fC_A1 LON F(�
Recipient Name and Address: Monroe CountySheriffs Of a 5525 Coiiag a Road, Foe West, #, FL 33040
Grant Titic: Law ElL
nd IZC empa
Grant Number: ,. Award Amount:
Contact Person Name and Title: Tamara Snider
, Grants Administrator Phone Numbe r. (305 }292- 7090
Federal regulations require recipients of f P inertial assistance from the Qnice of justice Programs
Qfricc of Community oriented Policing Services COP
Employment 0 i S) to prepare, maintain on file. submit to {ofP}, its Component agencies, and life
Opportunity Plan (EEQp) in accordance with 28 C,F.R ' 42.3 o!P for review, and implement an Equal
the EEO? Tequirements. Other rccipients, accordingto 01-•308. The regulations exempt s g a!
do not need to submit the EEpP to OIP for review. the regulations must prepare, maintain on plc and im ame mclpicrusfrom all or
complctc Section A helnw. Recipients that claim t Recipients that claim a complete exemption from the E pP requnjOntirement
a ent m but they
below. A recipient should templets ember S he limited exemption rrom the submission rc uirernt; EaP nQutrsment must
eetion A or Section g, not both. If a rcoipietnt reeej S nt, rrtusl complete sectio• B
please complete a form for each grar�l, ensuringthat an prepared within two vents 4f the latest grant, p Y EE4P recipient certi>res as wmp]eled and on �lult�Fle 01p or COPS gtante,
case send the completed form(s) to the dflicc I'or Civil Rights, (if applicable) has been
L1.S. Uepartmcnt Of 1 Est ice, $ 10 7� Street, N, vy.
OS90 or TTY 202) 307-2027. , Washington, D.C. ZOs31. Fur assislence in cnmpletiri Is Office of Justice Programs,
Section A- 8 t9 form, please call (202)307.
Declaration Ciatmin�; Cam lee xe
apply t'on from the E-0— Requir0rnent.
11 Recipient has less than 50 error to ee
Q Recipient is a non -pro Ft organiz lion,
0 Recipient is a medical institution
PteQ.ce check oil the boXa
s that
❑ Recipient is an Indian tribe,
Q Recipient is an educational institution, Or
❑ Rc*ient is receiving an award less tiler 2S
j, s , 000
[responsible oMciaij, certify that
Prepare an E pP for the reason(s) checl�ed above f recipiePt is no
pursuant to 28 C.1r.R §42,302. 1 furtherE required to
laws that prohibit di certify that
discrimination in tyre to [recipieAtj will comply with appiicable Fe
A yrrtent and in the del leery of services. decal civil rights
Fria t or type Nxrne and Title
.Bien:rurc
Date
Section 8- Declaration Claiming
EEC�P 1s on File for Revi8 o ih P S b is •ion
ew, ere a and Certifying That an
)f$ rtcipien tagency has SO yr more employees and is receiving a single award or subaward for $25,000 or mar
then the recipient agency dots not have to fubmit an EEOp t
• c� OJP for review as long as it Ccrtifica C",-ho folioe' but kss than $SQ0,00�,
! , Mtcfisal D. Rice, Chief, BvFmw of Administratlon in8 (4 2 C. F, R .
the Monroe county Sher#r3 OMce [responsible ancis#
employees and is receivin a sin t �' certify that
S g c award or subaward for $25,000 or more, but [recipiettt1,�,hich ties Sq or more
ESOP in accordance with 28 CFR 42.30 less than ��t�4
§ !, et seq., subpart �. I further certifythe 'a�� has formulated ar,
signed into effect within the past two ea t the EEap
the office of: Human Resources Diva Years by the proper authority and that it is avail has been formulated and
lion Monroe Cohn Sheriffs �� able for review, The EEOP is tin file ;n
at 5525 Con" Road, Key We%, FL 33040
employees or for review or audit b off jorgan�troa],
Y Officials of the relevant state plannin a (addt`essj,for review by the public and
Justice Programs, U. S. Department of Justice $ agency or the Df
r Ce, as required by relevant laws r ce for Civil Rights, Office of
Michael C. Rioe, Chief, Bureau of Adrnlrristratio tions.
Print or type Name sod ?'isle ��''y,.._„���—
Signatvre—....�,�� Z•�
at
OMB Approval No. 1121-0 )40 t *4(ion Date- 0 1131106
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc, are not acceptable.
Signature:
Typed Name and Title:
H. WIder, AdminisbW
Date: q-1�'• O�j
'S 0 W antWC
0
-t ME f, P
U fol 1-1 ;t'n';Y T
7 1�;7'7'
1�14 t-w" vr
V
Q
Nk Ifiv
PRO
ml R am y yon• V
- 't -"VV'Tn
Typed Name of Su
�Q �eci
, ----
Signature:
Monroe County
Typed Name and Title: Roman Gastesi, County Adminstrator
Date: Z l 1 s / -0
'W" Wi9i KZU
,y,;r�'.9� .�:"..: i):.. ••�' r'��l
f
A., 4Y "A.
%
1A
Typed Name of Implementing Agency: . Monroe County Sheriff' s Office
Signature: Sherif f Robert P - Peryam
Typed Name
Date: Ji
Application Ref # 201 O-ARRC-320 Section #6 Page 1 of 1
Contract -ARRC-MOLAR- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)