1st Amendment 10/21/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 4, 2009
TO:
Jerry Barnett, Director
Project Management
A TTN:
FROM:
Ann Riger
Pamela G. Hanc(}J:;c.
At the October 21, 2009, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the First Amendment to the Contract with Architects
Design Grou]), Inc. (ADG) for professional services at the proposed Marathon Operations Center
in Marathon.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Attorney
Finan(~e
File
FJ~T A1\IEND~ENT TO
CONTRACT BETWEEN O~ER AN;~ ARCHITECT/~NGJNE~R
THIS FiRST AM,BNDMBNT (herein after a\AMENDMENT') to the
CONTRACT BETWEEN OWNER AND ARCHITEct/ENGINEER (''CONTRACT')
for the Monroe County Emcrgmcy Op~fion!i Cente.r, entered into between MONROB
COUNTY (the J.Owner" or "County"). and ARCHITECTS DESIGN GROUP, INC.
e(,ArchitecflEngineer"') i~ made and entered into thi~ 21,.t day ofOcfober 2009, in order to
amend the CONTRACT, p follo,vR~
\VlTNESSETH
WHBREAS, on the .t gtb day of Febnuuy, 2009, the parties tntercd into a contract fl")r the
planning, design, oontra'-1 dQcuments, ond construction administration services, for the
aon=,truction of on fimcrgcncy OpcflltiOl'l.S Ccntet'; and
WH.bREAS, Audio/Video syster115 for the facility that were originaliy omItted from the
D~ign iSR: now b-:ing included in the Archit~~.8 KesponslblUtle.s Beyond Basic
Services; and
WH.ER~AS, The Architect/Engineer has the ability to integrate all Infom18ti0I1
Technology systems nec~smy for an Et11ergency Operatiol1:t (~enter; now therefore
IN CONSIDeRATION ofChe mutual promises contained herein, the parties hereby agI'e(:
as follows:
I. The Architect/Engineer shall provide professional ,ervices f(It AudiQ Video
4' System~ design as described in the attached proposal for a total fee of$16,980.00
(Sixteen Thousand Nine HWld~"d and Eighty Dollars and 00/1 OO)~
2~ 'The remaining tenns of the CONTRA.CT, not inconsistent herewith, shall remai1l
in full force and eftect..
IN WIT'NESS WIIERE<;lF, the Pft.rti~ hereto bave executed this Amendmeot OD the date
stated above.
BALANCE OF PAGE lNTENTIONAL'L Y LEFT BLANK
SIGNATURE PAGE TO FOLLOW
Anlcnd #1
Ex"~~~tect/Engineer must be by a person with authority to bind the entity.
~~~.PERSON EXECUTING THE DOCUMENT MUST BE
N91"~ !J'.D'r~ESSED BY ANOTHER OFFICER OF THE ENTITY.
AttO$h'O,> ~~~~p:Ai bi E, CLERK BOARD OF COUNTY
. "<, .... COMMISSIONBRS OF MONROE
CO~, FLORIDA
~~~c >n~,~
Date: Mayor/Chainnun -
(SEAL)
ARCHITECTffiNGJNEER
Architects Design Group
Attest~:.
By:
By: __
-- _d____d~
Pont Name: /. '7./:::'./Zi!Jf?VB9r:
Title: pili?; J06NT
Date: d a: 2." tOtJ,
rrint NI.Ul1C:
Title; .
Date: _
Or:
Witn~~s 1:
Print NilDle:
Witness 2:
Print Name:
STATE ()F"f~\I"lul\ C~DLO~- A~D
COUNT'''Of 1:'.e7UV\'?v<'-
,pn thill_.!:L dllY af 0 C:. r:. 2009. bmre JIlll. the UJ\deQigncd DOtal}' pubJic, penlonllJly llpJ.1C~d_
l ~ ~.,t~ known to ml: ta be the person whose l1IltI1o i1 sl&hscrJ~ abo~ or whl:! produQed_
F'- h'L 3l;lld~rificalion, and aektmwl~ rbat heJJbe i:a lhe penon who exl!<!...ted thf3 :;
abo\'e Amt!ndment wifb Mo.n.lW Cvuuly fc.'l" ArchitectlEngineeriflg services for the Emergency Operatio~ n Z
7C!r<<;O; the purposes lhen:ill contlliJled. . ;; :-.... 7-<r~";'
~o;:,;;u~ (l A.P.A-.~ ;~l :~.~-
Myr l \.-L..j D"Y) e.s C\ e.--" vvt~
Prillt Nam: . "" I i I I ....
My comul{~~il.1n c:xpi~,: :a-
2
My Commission Expires December 11, 2012
Amend #- I
COUNTY ATTORNEY
APPR?VED AS To.~M:
NATILEE1\!r- \~! ,....iF~L.
." . ..- "". . -' r-' '.". -__..' L-
ASSISTt'S~.T COUNTY ATTOF;,",JEY
Date, )0 - S - t::>'l ...._"_._~_._~_
~ ."
c:::I
c:::t r
~
Z fT1
<:) 0
< ""T1
t 0
s:- ;0
-0 ::1J
3 rr1
N n
.. 0
::0
\D 0
Architects Design Group, Inc.
..~~ ./~~
, "1 .'
October 5, 2009
Kevin G. Wilson
Monroe County Project Management Dept.
Murray E. Nelson Government & Cultural Center
102050 Overseas Highway, Room 214
Key Largo, FL 33037
RE: Additional Services
Monroe County Emergency Operations Center
ADG Project No: 817-09/ 1.21
Dear Kevin:
As per my email of August 19th we are submitting a Request for Additional Services for A V Systems for
the facility. Attached is the proposal for this service, with total costs of $16,980.00 for the attached
additional scope of work.
Please let me know if this provides you with sufficient information for consideration of the request.
I am, Sincerely Yours.
~
/'
I.S.K. Reeves V, F AlA
President
p () i3 () x "I 2 1 f) \A/ i n t e r Par k "
P (). H )( 26BU Fort Myers~
("1 (j q ~.i) c: cj ~J Ll S C
FL 32790 ·
."~:)')02 ·
Ph' <'.~U7"64!, J ]06 · Fnx
P ti ? :,1 '; ,1 6 i 3 9 i1 t.1 · F (] ,:( "
.107. (;t.t5. 5525
23C) 4<::); 3:;-55
() r q ·
;l'l' '"AI 'l1
<J c: ~.] u
(J 0 q
Additional Technology Design Services for AudioNisual Systems
Emergency Operations Center (EOC)
Monroe County, Florida
A.D.G. Project No. 817-09
October 5,2009
RE: Audio I Visual Systems Professional Engineering Design Services
Our design services shall include the following deliverables as described herein:
A V DESIGN SERVICES
A V SYSTEMS FOR THE COMPLETE BUILDING
1. A CATV system including a head end capable of modulation signals from cable providers,
satellite Dish Network, VCRlDVD and any program material created inside the building.
2. CATV (Cable TV) distribution to selected areas.
3. Media distribution system: A passive infrastructure shall be designed to provide the media
the capacity to feed selected video and audio signals from the Press Media Room, to the
media truck parking positions outside the building. Design shall include an exterior NEMA
4X stainless Steel Pedestal at the press truck parking location connected to a press
interface plate in the press room.
AV SYSTEMS FOR EOC OPERATIONS AREA
Audio visual systems for the EOC:
1. Front Projection using two high-definition ceiling mounted projectors for high resolution
map displays and two ceiling mounted electric screens...
2. Additional video monitors to the left and right of the large venue display for local cable or
satellite feeds.
3. An audio system with microphones in every console
4. A podium for briefings with wired and wireless microphones.
5. Two monitors on the podium where the presenter can watch the program material being
display on the screens without turning their back to the audience and a telestration screen
to give the director or presenter the opportunity to overlay any of the video sources
available with notes and annotation in real time with the ability to print out screen shot
captures.
6. Two CATV fixed cameras and associated DVR system for audio/video recording to have
logs of all decisions and events that happen inside the floor space for backup
documentation if regulations compliance required.
7. Control interface to light control system.
A V SYSTEMS FOR EXECUTIVE BOARDROOM
1. Two wall mounted LCD displays with multiple sources like VCRlDVD, VHF/UHF tuner,
computer outputs and CCTV cameras from the building.
2. An audio system capable of reproducing any audio program that comes with the video
program material displayed on the LCD displays.
Additional Technology Design Services for AudioNisual Systems
Emergency Operations Center (EOC)
Monroe County, Florida
A.D.G. Project No. 817-09
October 5,2009
Page 2
BREAKOUT ROOMS
1. Up to four Breakout Rooms with monitors and projectors capable of displaying different
audio visual materials like VCRlDVD, VHF/UHF tuner and computer outputs.
2. The sound system shall be able to distribute any audio program that comes with any of the
video signals displayed on the lCD monitors.
All of the above will be provided in complete engineered construction documents, and will include
all required project specifications.
1. Architectural elements coordination to blend design with the overall aesthetics and
function of the space.
2. Provide coordination for specific Electrical and HVAC interface requirements to these
spaces for lighting control, cooling and building pathway requirements.
3. Construction Documents in AutoCAD and final specifications for bid purposes including
Riser diagrams of Audio Visual systems. Elevation details and millwork coordination with
architect for owner selected furniture/millwork.
CONSTRUCTION ADMINISTRATION SERVICES
1. Responses to Contractors RFI's.
2. Shop drawings review.
3. Observation of work during construction for general inspection (3) plus a substantial and a
final inspection.
NON-COLLUSION AFFIDAVIT
I, I. s. k. Keevo JZ ofthe city of Win h~.r Park., FL-
according to law on my oath, and under penalty of perjury, depose and say that:
1. I am ---P(~ 5 ,(iQ.n t
ofthefirmofJ3rchlteC/j illtsiqn Group, Inc.
the bidder making the Proposal for the project described in the Request for
Qualifications for: ~
IYJOf]YtJ.I rntJnltf Enw-qenc~ Qp!-raJ7orLS Cf.nt1(
and that I executeo the said proposa wltli full authorIty to do so:
2. the prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or
with any competitor;
3. unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly
be disclosed by the bidder prior to bid opening, directly or indirectly, to any
other bidder or to any competitor; and
4. no attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the
purpose of restricting competition;
5. the statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements
contained in this avit in awarding contracts for said project.
___-(- It). J..Z-. d "1
(Date)
STATE OF: r(or,cf~
COUNTY OF:_OfMC(f-
PERSONALL Y APPEARED BEFORE ME, the undersigned authority, /. S. k...
(f..Q.(Vl'j::!Z" who, after first being sworn by me, (name of individual signing) affixed
his/her signature in the space provided above on this 21 day of Del 0 berr
201)5L.
..~ KIMBERL Y NICHOLS
· MY COMMISSION' DD860619
EXPIRES: FeWuary IS, 2013
I~ARY Pl. Notay DiaaaatAaao. Co. l
NOTARY PUBLI
My Commission Expires: 2.1 IS} 13
47
~
c
8
u
(I)
.~ ~I-'
~: ;Ju
r
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies
th at:
ArCh j kcl-s \J) eSlqt1 GrCXJp) nc .
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the employee
will abide by the terms of the statement and will notify the employer of any conviction of,
or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or
of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
~d
/ Respondent's Signature
/fI. ~'2..e"
Date
46
>-
a:.
o
: u.;
> ,...
:~~ ~
.,,, r,.
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHIC:S CLAUSE
ArCYlIk'cJ5 \f)(slqn Group, Inc.
(Company)
"
"
" warrants that he/it has not employed, retained or otherwise had act on his/its
behalf any former County officer or employee in violation of Section 2 of Ordinance No.
010-1990 or any County officer or employee in violation of Section 3 of Ordinance No.
010-1990. For breach or violation of this provision the County may, in its discretion,
terminate this Agreement without liability and may also, in its discretion, deduct from the
Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or
employee" .
~x
~nature )
Date:
Id. Z. 2., () ~
STATE OF: FlOrida..
COUNTY OF: OrOllCj<-
Subscribed and sworn to (or affirmed) before me on
OClQbtr ~ J.D09
I. S. k.. 1?ee ves ~
(date) by
personally known to me or has produced
as identification. (type of identification)
(name of affiant). He/She is
~-- KIMBERLY NICHOLS I
MY COMMISSION 1# DD860619
EXPIRES: February 15, 2013
I MY Pl. NatIry DiIOGIIIt AIIOO. Co.
My commission expires: J...I' 5 ) 13
45