FY2010 11/18/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 19, 2009
TO:
Lynda Stuart, Office Manager
Tourist Development Council
A TTN:
FROM:
Maxine Pacini
Administrative Assistant
A~v
Pamela G. Hanc~.C.
At the November 18, 2009, Board of County Commissioners meeting the Board granted
approval and authorized execution of the following:
Agreement between Monroe County and Key West Bight Preservation Association, Inc.
covering the Key West "Bight" Before Christmas Holiday Celebration in an amount not to
exceed $30,000, DAC I, FY 2010 Event Resources.
Agreement between Monroe County and Key West Business Guild, Inc. covenng
Tropical Heat in an amount not to exceed $13,981, DAC I, FY 2010 Event Funding.
Agreement between Monroe County and Upper Keys Artificial Reef Foundation, Inc.
covering the Key Largo Reef Fest in an amount not to exceed $40,000, DAC V, FY 2010 Event
Funding.
Agreement between Monroe County and Florida Keys Community College and the
Letters "FKCC" covering the Florida Keys Community College Swim around Key West in an
amount not to exceed $2,000, DAC I, FY 2010 Event Resources.
Agreement between Monroe County and Key Largo Baptist Church, Inc. covering the
Key Largo Bridge Run in an amount not to exceed $19,000, DAC V, FY 2010 Event Resources.
Agreement between Monroe County and Super Boat International Productions, Inc. for
the Key West World Championship Race in an amount not to exceed $115,000, DAC I, FY 2010
Event Resources.
Agreement between Monroe County and Key West Tourist Development Association,
Inc. in an amount not to exceed $149,000, for Fantasy Fest 2010.
Agreement between Monroe County and Key West Business Guild, Inc. covenng
Womenfest in an amount not to exceed $30,000, DAC I, FY 2010 Event Funding.
Amendment to Agreement between Monroe County and Key West Film Society, Inc.
covering the Tropic Cinema Phase 5: Expansion of Tropic Cinema Project, to extend Agreement
to December 31, 2009.
Agreement between Monroe County and Miami Swordfish Tournament LLC covering the
Islamorada Swordfish Tournament in an amount not to exceed $22,000, DAC IV, FY 2010 Event
Funding.
Agreement between Monroe County and Eco Week Events, Inc. for Eco Week 2010 in an
amount not to exceed $54,500.
Amendment to Agreement between Monroe County and the Redbone, Inc. to revise name
of the Mercury Cheeca Redbone Celebrity Tournament to Mercury Redbone.
Agreement between Monroe County and Upper Keys Community Pool, Inc. covering the
Orange Bowl Winter Training and Swim Classic in an amount not to exceed $50,000, DAC V,
FY 2010 Event Funding.
Enclosed is a fully executed duplicate original of the above-mentioned for your handling.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
Destination Events Aareement
6~ '
?orJe; THIS AGREEMENT (Agreement) is entered into this ) day of fiJlltfl""~'-
--2effrby and between MONROE COUNTY, a political subdivision of the state of Florida
(County) and Florida Keys Community College and the Letters "FKCC" a not for profit
business orga.nized and operating under the laws of the state of Florida (Event Sponsor).
WITNESSETH:
In consideratic)n of the mutual covenants contained herein, the parties agree as follows:
1. -rhe County agrees to pay up to $2,000 (Two Thousand Dollars) for Florida
Keys Community College Swim Around Key West on June 12, 2010 from tourist
development tax funds (see Exhibit "C"). No more than 1 0% of the total advertising and
promotional cc:>sts paid under this agreement shall be attributable to in-county advertising
and promotion. The general non-allocated section of an event budget shall not
exceed 15% of the total budget and may be utilized for unforeseen permissible
expenditures and for those budget lines that may require additional funds. No
amendments shall be made to Exhibit "c" after approval of contract. A list of
Acceptable E'vent Marketing Expenses is attached to the contract as Exhibit "A".
2. ~)cope of Services: The event sponsor agrees to provide the County with an
event as specified below:
a). F~riday night pre-race check in acti vi ty
b). ~)aturday 12.5 mile swim race
c). ~\wards Ceremony
3. ~dl advertising and public relations services or supervision of advertising and
public relations will be provided through the contracted agencies of the Tourist
Development Council (TDC) and COUNTY. The agencies of record shall receive payment
for work in progress upon submission of documented invoices associated with the event.
4. P'avment: Any payments directly to the event sponsor or vendors associated
with said event shall be as follows:
Florida Keys Community College Swim Around Key West
FY 2010
Contract I D #: 654
1
Payment upon presentation of an invoice shall indicate the task completed
for which payrnent is sought, with proper documentation attached.
Monroe County's performance and obligation to pay under this contract is
contingent upon an annual appropriation by the COUNTY. Only acceptable expenses
listed in the Monroe County Tourist Development Council Operations Manual shall be paid.
5. Accountina: Financial records of the Sponsor pertaining to this project shall
be kept according to generally recognized accounting principles and shall be available to
the COUNTY or to an authorized representative for audit.
6. IVlodification: Line item changes to the advertising and promotion budget
may be made up to but not exceeding 10% of the larger line item amount without requiring
COUNTY approval of the particular change.
7. j3reach and Penalties: The parties agree to full performance of the
covenants contained in this agreement, and the COUNTY reserves the right at its
discretion, provided such breach is material, to terminate this agreement for any
misfeasance, malfeasance, or nonperformance of the agreement terms or negligent
performance elf the agreement terms by the event sponsor.
8. ]-ermination: This Agreement will be terminated on September 30, 2010. All
invoices must be submitted prior to September 30, 2010.
9. tJon Occurrence of Event: If the event does not take place for any reason
under control of Event Sponsor except for those reasons in paragraph 19, then Event
Sponsor agreE~s to refund to the COUNTY any amounts already paid to them under this
agreement, and relieve the COUNTY from any further payments.
l-he event sponsor shall give written notice to the Monroe County Tourist
Development (~ouncil if it is found necessary to cancel an event. The notice shall contain
the following specifics: 1) reason for cancellation, 2) documentation of the reason for
cancellation and 3) person authorized to cancel including title and stated affiliation.
10. Indemnification and Hold Harmless: The event sponsor covenants and
agrees to indernnify and hold harmless and defend Monroe County, its officers, employees
and agents including the Tourist Development Council and Visit Florida Keys from any and
Florida Keys C10mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
2
all claims for bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and
expenses (inc:luding attorney's fees) which arise out of, in connection with, or by reason of
the services p,rovided, event sponsored, or other activities and funding associated with this
agreement, except those losses or damages caused by COUNTY or its agents.
11. Jlnsurance Reauirements: Event sponsor as a pre-requisite of the Special
Event governed by this Agreement, shall obtain, at its own expense, insurance as
specified in this section.
Event sponsor will not be permitted to commence work associated with the Event
(including pre..staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event sponsor shall
maintain the required insurance throughout the entire duration of the Special Event and
any extensions specified in any attached schedules. Failure to comply with this provision
may result in the immediate suspension of the Event until the required insurance has been
reinstated or replaced. Event sponsor shall provide, to the County, as satisfactory
evidence of thle required insurance, either:
*
()riginal certificate of Insurance
or
*
C;ertified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with
the Clerk of thE~ COUNTY prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
Accepta,nce and/or approval of event sponsor's insurance shall not be construed as
relieving event sponsor from any liability or obligation assumed under this contract or
imposed by lav~.
Florida Keys C10mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
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The Monroe County Board of County Commissioners, its employees and officials
will be included as "Additional Insured" on all policies.
Any de!viations from these General Insurance Requirements must be requested in
writing on the~ County form titled "Request for Waiver of Insurance Requirements" and
must be apprc)ved by Monroe County Risk Management.
Event sponsor shall furnish the County with a certificate evidencing the
insurance required by this paragraph not later than twenty (20) days prior to the
event.
Prior tc~ commencement of work governed by this contract, event sponsor shall
obtain Genercll Liability Insurance. Coverage shall be maintained through out the life of
the contract and include, as a minimum:
*
F)remises Operations
*
F)roducts and Completed Operations
*
E~lanket contractual Liability
*
F)ersonallnjury Liability
*
E:xpanded Definition of Property Damage
The minimum limits acceptable shall be:
*
$1,000,000.00 combined Single Limit (CSL)
If split limits arE~ provided, the minimum limits acceptable shall be:
*
$500,000.00 per person
*
$1,000,000.00 per Occurrence
*
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims
Made policy, its provisions should include coverage for claims filed on or after the effective
Florida Keys CC:lmmunity College Swim Around Key West
FY 2010
Contract I D #: 654
4
date of this c:ontract. In addition, the period for which claims may be reported should
extend
for a minimum of twelve (12) months following the acceptance of work by the County.
Recognizing that the work governed by this contract involves the sales and/or distribution
of alcoholic b,everages, the Contractor's General Liability Insurance policy shall include
Liquor Liabili~' with limits equal to those of the basic coverage.
A separate Liquor Liability policy is acceptable if the coverage is not more restrictive
than the contrc:lctor's General Liability policy.
12. f)ermits: The event sponsor will secure all required permits, licenses
including but not limited to occupational licenses.
13. ]-axes: The COUNTY and TOC are exempt from Federal Excise and State
of Florida Sales Tax.
14. f~inance Charaes: The COUNTY and TOC shall not be responsible for any
finance charge~s.
15. Relation of COUNTYrrOC: It is the intent of the parties hereto that the event
sponsor shall Ibe legally considered as an independent Event Sponsor and that neither it
nor its employees shall, under any circumstances, be considered employees, servants or
agents of the COUNTY and TDC and the COUNTY and TDC shall at no time be legally
responsible for any negligence on the part of said Event Sponsor, its employees or agents,
resulting in either bodily or personal injury or property damage to any individual, firm, or
corporation.
16. Disclosure: The event sponsor shall be required to list any or all potential
conflicts or inb9rest, as defined by Florida Statute 112 and Monroe County Code. The
event sponsor shall disclose to the COUNTY and TOC all actual or proposed conflicts of
interest, financial or otherwise, direct or indirect, involving any client's interest which may
conflict with thE~ interest of the COUNTY and TOC.
17. Assianment: The event sponsor shall not assign, transfer, convey, sublet or
otherwise dispc)se of this agreement, or of any or all of its right, title or interest therein, or
Florida Keys Cc)mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
5
his or its power to execute such agreement to any person, company or corporation without
prior consent ()f the COUNTY.
18. ~~ompliance with laws - Nondiscrimination: The event sponsor, shall comply
with all federal, state and local laws and ordinances applicable to the work or payment for
work thereof, c:lnd shall not discriminate on the grounds of race, color, religion, sex, age, or
national origin in the performance of work under this Agreement. This Agreement shall be
subject to all federal, state, and local laws and ordinances.
19. f~orce Maieure: The event sponsor shall not be liable for delay in
performance Ctr failure to perform in whole or in part, the services due to the occurrence of
any contingen1cy beyond its control or the control of any of its subcontractors or suppliers,
including labo,r dispute, strike, labor shortage, war or act of war whether an actual
declaration thereof if made or not, insurrection, sabotage, riot or civil commotion, act of
public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood,
drought or other act of God, act of any governmental authority, jurisdictional action, or
insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the
event sponsor has exercised reasonable care in the prevention or mitigation of damages
and delay, an}' such delay or failure shall not constitute a breach of the Agreement. Upon
demand of TetC or COUNTY, the event sponsor must furnish evidence of the causes of
such delay or failure. COUNTY shall not pay for any services or activities, promotional or
otherwise, connected with an event produced after the date(s) described in paragraph 1
and Scope of Services.
20. Governina LawNenue: This Agreement shall be governed by and construed
in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entiirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of the agreement, the County
and Sponsor agree that venue shall lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. This Agreement shall not be subject to
arbitration.
21. Security Protection: The event sponsor agrees to provide adequate security
for the event. r\Jo TDC funds will be used for this purpose.
22. Ownership: All advertising and promotion work performed under the
agreement andl paid for by the COUNTY and TDC shall be the property of the COUNTY
Florida Keys CtJmmunity College Swim Around Key West
FY 2010
Contract I D #: 654
6
and TDC, for whatever use and/or disposition the COUNTY and TDC may deem
appropriate.
23. lv1edia riahts: The TDC shall have the right to broadcast, rebroadcast, use,
reproduce or transmit for any purpose whatsoever, radio, television, pictures, sound, film
and tape moti,on pictures and still photographs paid by the COUNTY and TDC under this
agreement.
24. _Loao: Logo Usage guidelines are attached to this contract as
Exhibit "B". For all promotional literature and display advertising with the exception of
generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by
the TDC and C;ounty in December 2006.
In-County Loao: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in-county print newspaper ads, magazine ads,
street banners, posters and other approved signage efforts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek
approval, clariification and/or logo in electronic format (eps or jpg file), contact John
Underwood with Tinsley Advertising at 305-856-6060.
Out of County Loao: The out of county logo does NOT include the "Monroe County Tourist
Development ~:ouncil" designation and is to be utilized in all other efforts including any
approved out-of-county print newspaper ads, magazine ads, television commercials,
internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures
and pamphlets) and any approved promotional items including programs, T-shirts, hats,
jackets, trophies and koozie cups. Radio commercials should include "Brought to you by
The Monroe County Tourist Development Council". To seek approval, clarification and/or
logo in electronic format .(eps or .jpg file), contact John Underwood at Tinsley Advertising
at 305-856-60E)0.
25. Severability: If any provision of this Agreement shall be held by a Court of
competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be
affected thereb,y; and each provision of this Agreement shall be valid and enforceable to
the fullest extent permitted by law.
Florida Keys C~)mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
7
26. ~uthoritv: Each of the signatories for the sponsor below certifies and
warrants that:
a) ThE~ Sponsor's name in the agreement is the full name as designated in its
corporate charter, and b) they are empowered to act and execute the agreement for the
Sponsor and c:) this Agreement has been approved by the Sponsor's Board of Directors.
27. !=thics Clause: The event sponsor warrants that it has not employed, retained
or other wise had act on its behalf, any former County office or employee in violation of
Section 2 or ()rdinance No. 10-1990 or any County officer or employee in violation of
Section 3 of C>rdinance No. 10-1990. For breach or violation of the provision the County
may, at its discretion terminate this agreement without liability and may also, at its
discretion, deejuct from the agreement or purchase price, or otherwise recover, the full
amount of an), fee, commission, percentage, gift, or consideration paid to the former or
present Coun~~ officer or employee.
28. F)ublic Entity Crimes: "A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a
proposal on a contract to provide any goods or services to a public entity, may not submit
a proposal on a contract with a public entity for the construction or repair of a public
building or pUlblic work, may not submit proposals on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity lin excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for period of 36 months from the date of being placed on the convicted
vendor list."
29. ~otice: Any notice required or permitted under this agreement shall be in
writing and haej delivered or mailed, postage prepaid, to the other party by certified mail,
returned receip't requested to the following:
For Grantee: Lori Bosco
5901 College Road
Key West, FL 33040
For Grantor: Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102, Key West, FL 33040
Florida Keys Cc:>mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
8
And
Cynthia Hall, Asst. County Attorney
P.O. Box 1026
Key West. FL 33041..1026
30. ,Entire Aareement: The parties agree that the Agreement above constitutes
the entire agreement between the COUNTY and event sponsor. Except as provided in
paragraph S ()f this Agreement, this Agreement can never be amended or modified except
in a writing signed by the parties hereto.
IN WITNESS WHEREOF I the parties hereto have executed this Agreement the day and
year first above written.
Board of County Commissioners
~ COklnty V\
~ ~.. 0 J~,~
Mayor/Chajrman
(CORPORA TIE SEAL)
Florida Key. Community College and the
Letters "FKCC"
Attest:
Secretary
Date: .s... 2J;5, 2.I:ri3
By.
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(2)
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Florida Keys C:ommunity ColJege Swim Around Key West
FY 2010
Contract 10 #: 854
9
EXHIBIT A
Acceptable Event Marketina Expenses
(Desti nation/Turn Key/Cu Itu ral/Fish i ng Events)
SDee 9/20/06
ADVISORY COMMITTEES (UMBRELLAS/DISTRICT ADVISORY COMMITTEES) AND EVENT
COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory Committees
(Umbrella/District Advisory Committees (DAC) and Event Coordinators to keep apprised of all
Monroe County Tourist Development Council's policies and procedures pertaining to event funding.
01/22/92
When DAC event proposals are received, they will be distributed to DACs for review and
recommendations to the TDC. Upon approval of the TDC of any event funding recommendations,
a contract will be entered into by the applicant and SOCC. The SOCC has final approval of all
contracts.
Any Request fear Proposal (RFP) response received after the specified deadline, as determined
within the RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Soard of County
Commissioners" SOCC 9/8/93
EVENT FUNDING: The TDC has established several categories of events that may receive
funding. There .are four categories of events that may receive funding from the TDC; Destination
Events; Turnkey Events; Cultural Events and Fishing Events.
All advertising and promotional items shall follow the logo/guidelines for the Monroe County Tourist
Development Cc)uncil.
TDC funded iterns are NOT to be sold. 9/14/94
Only the items listed will be reimbursed for the described events. All event coordinators will receive
a reimbursemenUdirect payment packet that includes an executed copy of the funding agreement.
The packet provides guidelines required for reimbursemenUdirect payment of Acceptable Event
Marketing Expenses.
No individual applications for Event funding will be considered out of the Two Penny Event Fund
other than the Umbrellas (Cultural, Fishing & Diving). 7/26/95
DESTINATION EVENTS: Destination events will be paid as per the scope of services within the
contract and thc)se acceptable items/expenses listed below. Destination events may utilize up to
10% of their approved line item budgets for in-county hard media and public relations. A general
non-allocated line item is not to exceed 15% of the total budget and can only be utilized for
acceptable TDC items as listed in this section. There cannot be more than a 10% deviation on the
approved line ite!m budget.
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising only2
Promotional Sians: posters and banners
Florida Keys Ct:>mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
10
Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: TD(~ will pay for an event program of listed or schedule of activities and information on
the event, an amount not to exceed 50% of cost, including production and printing, of program as
outlined in contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
TURNKEY EVENTS: TurnKey events will be paid based upon the scope of services within the
contract.
CUL TURAUFISHING UMBRELLA EVENT FUNDING: Any event of a fishing or
artistic/special/dramatic nature shall apply for funding under the appropriate umbrella organization.
Within the Cultural and Fishing Umbrella events funding process, the monies received by the event
coordinator is tC) be used within the approved acceptable list of TDC expenses listed below without
any restriction as to out-of-county advertising. Each Umbrella shall appropriate a minimum of 30%
of the funds of the Umbrella for out-of-county advertising and public relations. 70% or the
remainder that has not been allocated to the advertising/public relations agencies of record within
the Umbrellas, shall be allocated by the Umbrella to the applicants for event funding. The budget,
which is included with the application, will be individually reviewed by the Umbrella, the applicant
and the advertising/public relations agencies of record. There cannot be more than a 10%
deviation on the approved line item budget. No amendments to budgets will be permitted after this
approval process. 9/14/94 General non allocated line item is not to exceed 15% of the total
budget and can only be utilized for acceptable TDC items listed below.
If an Umbrella does not allocate all the funds earmarked for direct event funding within a district,
the remaining funds shall be allocated and utilized to advertise that specific district as
recommended by the Umbrella committee.
Any event receiving funding under the Umbrella organization will not be eligible for additional
funding under another TDC event category. 08/14/91
CULTURAL EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising only~~
Promotional Sians: posters and banners
Promotionalltenls: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: TOe; will pay for an event program of listed or schedule of activities and information on
the event, an amount not to exceed 50% of cost, including production and printing, of program as
outlined in contrc:lct budget.
Florida Keys C~)mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
11
Public Relations: Public relations expenses that are approved by public relations agency of record.
FISHING EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet
advertising only2
Promotional Sians: posters and banners
Promotionallterns: T-shirts; hats; jackets; koozie cups; trophies/awards (Fishing Tournaments
only) 1. Refer t() Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct
mail promotional brochure/pamphlet utilized for pre-event advertising.
Proarams: TDt: will pay for an event program of listed or schedule of activities and information on
the event, an arnount not to exceed 50% of cost, including production and printing, of program as
outlined in contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
1 TROPHIES: fr;amed art work, framed photography, engraved crystal and glass, plaques, trophies,
sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All
such trophies rnust include the appropriate information as outlined in the policies (tournament
name, date, and location). 9/14/94 For TROPHY reimbursement, Tournament Directors must
present the original invoice of the trophies, a notarized list of winners of the event, and a notarized
list of the plates and/or glass etching from the engraving company. 8/20/03.
2 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web
sites (banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the
event website. Logo is required on banners and E-blasts. No payment will be made for
development or operation (hosting) of website. BOCC 5/16/06
SALE/RESALE OF TOC FUNDED ITEMS: Items funded, including creative and resulting work
product, by the BOCCITDC, in accordance with Florida Public Records Law, are owned by the
BOCCITDC and' as such may not be sold. 09/14/94
Florida Keys C10mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
12
EXHIBIT B
Loao/Acknowledaement Usaae Guidelines For Events
Destination/TurnKey/Cultural/Fishing Events
BOCC 12/20/06
Color ads four (4) color processing printing 06/12/91
Black & white ;ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo mus,t appear at the conclusion of commercial
Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo
Radio Advertisina: No logo is required. All radio announcements must say "Brought to
you by the Monroe County Tourist Development Council"
Trophies: Lo~~os are not required on trophies.
In-County LOQO
The below Ic)go that includes the "Monroe County Tourist Development Council"
11_ designation is to be utilized in all approved in-county print
F1 net d ~ newspaper ads, magazine ads, street banners, posters
Of 1- d eys and other approved signage efforts. Radio commercials
should include "Brought to you by The Monroe County
V \\II Tourist Development Council". To seek approval,
& ~e" west clarification and/or logo in electronic format (.eps or .jpg
1 come dS you ore- file), contact Sharon Joseph or John Underwood with
..... Tinsley Advertising at 305-856-6060.
MONlOf COUNTY TOUIJST DMlOPMfNT COUNCIL
Out-ot-County Loao
The below loge) that does NOT include the "Monroe County Tourist Development Council"
11_ designation is to be utilized in all other efforts
I ne including any approved out-of-county print newspaper
FI -d V ads, magazine ads, television commercials, internet
Ofl d I\.eys advertising (banners, buttons, e-mail blasts), direct
~ W( mail promotions (brochures and pamphlets) and any
& t approved promotional items including programs, T-
e" es shirts, hats, jackets, trophies and koozie cups. Radio
'1 come ~ vou me- commercials should include "Brought to you by The
· · · · · r Monroe County Tourist Development Council" . To
seek approval, clarification and/or logo in electronic format (.eps or .jpg file), contact
Sharon Joseph or John Underwood at Tinsley Advertising at 305-856-6060.
Florida Keys C()mmunity College Swim Around Key West
FY 2010
Contract I D #: 654
13
In-County Loao
lbe
.
Ofl
d
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-ot-County Loao
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Florida Keys C;ommunity College Swim Around Key West
FY 2010
Contract I D #: 654
14
EXHIBIT C
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
DESTINATION EVENT BUDGET
BUDGET BREAKDOWN
line items listed below must be approved by the appropriate agency of record
There will be no amendments to this budget (Exhibit C) after BOCC approval of Agreement
FISCAL YEAR 2010
EVENT NlAME:
Florida Keys Community College Swim Around Key West
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, website/internet advertising only
TOTAL:
$2,000.00
$
$
$
$
$
$
$2,000
PROMOTIONAL SIGNS: posters/banners
PROMOTIONAL ITEMS: t-shirts, hats, jackets, koozie cups
DIRECT MAIL PROMOTIONS: brochures/pamphletsl
postage & shipping
PROGRAMS:
PUBLIC RELATIONS
*GENERAL NON-ALLOCATED
*GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CANI ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED J~BOVE.
11-01-2001 12:47
FrorFKCC
+13052125155
T-840 P.001/00l F-287
I'" E41ltion
MONROE COUNTY, FLORIDA
Request For Waiver
of
laBur.Dce Requirements
It is requested that the insurance requirements, as spec:ified in the County's Schedule of Insurance
Requiremenu, be waived or modified on the foJlowtna contraCt.
Co.tndor: Flori~ J<,eys Community Collel!e and th~ letters FKCC
Name or EDtity: Florida Keys CommunitY CaUese and the letrm FKCC
Name of Event: flori4a Kevs Community Cantle Swim Around Key West
Contract for: Event AdvatisilUl and Promotion Services
Add.... of CODtraetor:
ClO TOe AU: Maxine
Phone: 305-296-1 SS2
Scope of Work: Advertising and Promotign of a De~n Event
Reason for Waiver: Providin2 funds to nrom,* event only · . .. Mjnjmal exposure to
~tx
'V
Policies Waiver wnl
apply to: Insurance RequinmJentl qutlined within attac~ contraCt
Risk Mana.e....t:
Not Approved
Sign.ture of ContrM!tor:
Oate:
~ l::3 .-D~
County Admidistrator Appeal:
Approved
Not Approved
0.1.:
Bo8rc1 of County Co..issioDen Appeal:
Approved
Not Appro\'ed
Meetial Date:
Ad min istration Instruction
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Cc.: hiuPnC <-