Item P2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Division: Monroe County Sheriff's
Offi ce
Meeting Date: November 18, 2009
Bulk Item: Yes [gI No 0
Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute a
Memorandum of Understanding with the Monroe County Sheriff's Office for
the Department of Justice, Office of Justice Program for the Edward Byrne
JAG Grant.
ITEM BACKGROUND: This agreement will replace the prior Memo of Understanding
that was executed on September 16, 2009. Monroe County received a JAG grant award
which will assist with provision of mental health and substance abuse programs at the
Main Detention Facility in Key West. The Sheriff's Office has been designated to
administer this grant. This agreement outlines the duties and responsibilities of the
County and Sheriff under this grant.
PREVIOUS RELEVANT BOCC ACTION: The BOCC authorized the Sheriff to
apply for this Grant on April 15, 2009, and executed an MOU on September 16,
2009.
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $98.641.00
COST TO COUNTY: $0.00
REVENUE PRODUCING: Yes 0 No [gI AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY A~ O~URCHASING D RISK MGT~'
DOCUMENTATION: INCLUDED: [gI TO FOLLOW: 0 NOT REQUIRED: 0
BUDGETED: Yes [gI No 0 (in-kind)
DISPOSITION:
AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Effective Date: March 1, 2009
Expiration Date: February 28, 2013
Contract Purpose/Description: Funds provided through the JAG Grant will help assist adults and/or
juveniles who have a mental illness, substance abuse disorder, or co-occurring mental health and
substance abuse disorders and who are in, or at risk of entering, the criminal and/or juvenile justice
systems.
Contract with: Monroe County Sheriff
Contract Manager: Tamara Snider
(Name)
292-7092
(Ext.)
Monroe County Sheriffs Office
(Department)
for SOCC meeting on November 18, 2009
Agenda Deadline: November 3,2009
CONTRACT COSTS
Total Dollar Value of Contract: $98,641.00 Current Year Portion: $98,641.00
Budgeted? Yes No Account Codes: -XXXXXX
Grant: $98,641.00
County Match: $0.00
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
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Comments:
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OMS Form Revised 9/11/95 MCP #2
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 18th day of
November, 2009, by and between The Monroe County Board of County Commissioners, a
political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the Department of Justice (JAG), Office of Justice Programs has awarded
a Mental Health and Substance Abuse Grant Funds to the COUNTY to implement a program
that will assist in the treatment of adults and juveniles who have a mental illness, substance
abuse disorder, or co-occurring mental health and substance abuse disorders and who are in,
or at risk of entering, the criminal and juvenile justice systems, and
WHEREAS, only a county or a consortium of counties within the State of Florida are
eligible to receive funds under this grant program; and
WHEREAS, the County is in need of an agency to manage the process as required by
this grant; and
WHEREAS, the SHERIFF is the sole provider of detention services in Monroe County
and has the resources and expertise to manage the funding award; and
WHEREAS, this agreement will replace the prior Memorandum of Understanding that
was executed on September 16, 2009.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from March 1, 2009, through February 28,
2013, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. FUNDS - The total project budget to be expended by the COUNTY under this
agreement shall be the total sum of $98,641.00. There is no matching funds requirement. All
funds shall be distributed and expended in accordance with the grant agreement (Attachment
A).
3. IMPLEMENTING AGENCY BOUND - The SHERIFF is an implementing agency
under the current COUNTY's Edward Byrne Memorial Assistance Grant Program, and shall be
bound by all the provisions of the documents, incorporated by reference of this agreement. The
SHERIFF shall be bound by all laws, rules, and regulations relating to the Department of
Justice, Edward Byrne Memorial Assistance Grant Program.
4. INCORPORATION BY REFERENCE - The provisions of that certain document
entitled "Florida JAG Countywide American Recovery and Reinvestment Act of 2009" and all
laws, rules and regulations relating thereto are incorporated by reference (Attachment A).
5. AGENCY RESPONSIBILITIES UNDER GRANT
a) The COUNTY is the recipient of the grant and is bound by all of the terms and
conditions.
b) The SHERIFF will spend grant funds to implement a jail diversion program as
outlined in the COUNTY'S agreement with the Department of Justice, attached
and made a part hereof.
c) The SHERIFF will retain ownership of the approved equipment and will maintain
it on the Sheriff's inventory.
6. Billing and Payment
a) The SHERIFF shall render to the COUNTY, atter purchase of the equipment or
payment of salaries, an itemized invoice properly dated, describing the
expenditure, the cost, and all other information required by the COUNTY for
reimbursement.
b) Upon receipt of the appropriate documentation the COUNTY shall draw the
money down from the granting agency.
c) Upon receipt of the money from the granting agency the COUNTY shall
reimburse the SHERIFF for said expenditures.
d) Payment shall be made atter review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the SHERIFF.
e) The SHERIFF will prepare and transmit, in a timely manner, all programmatic
and financial reports required by the granting agency. Prior to submission, the
SHERIFF will provide the reports to the COUNTY for approval.
f) The COUNTY shall monitor the SHERIFF's reporting activities to ensure the
reports are submitted in a timely manner and are complete.
g) The SHERIFF agrees to cooperate with the COUNTY to comply with the terms
and conditions, incorporated by reference, of this agreement.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any expenses incurred by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs based upon the grant project budget as approved by the granting
agency.
8. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER
Monroe County Sheriff Robert Peryam
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Department of Justice cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the
option of the COUNTY, by written notice of termination delivered in person or by mail to the
SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any
- services provided by the SHERIFF after the SHERIFF has received notice of termination. The
COUNTY's obligation to reimburse the SHERIFF for incurred cost is subject to availability of
grant funds.
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereatter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
11. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as welt as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shalt be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
By:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk
Mayor/Chairman
--)
/
By:
ER1FF'S OFFICE
Title:
Witness
wiO~{ROE COlJr~1.Y ATTC",~--' "
A~.prROY'::;D AS TO FOR\'Ji:
~L~~fj..~_,_
CHRISTINE M. L1MBERT-BAARmvs
ASSISTANT COUNTY ATTOF:WO:Y
D3.te J 1/~'{1i!?t ..d.__
. - I --
MONROE COUNTY SHERIFF'S OFFICE
~~~:~ ~J
lrll J
tVIAHK L WILLIS
GENERAL COUNSEL
DATE:/~ ..212009
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
ATTACHMENT "A"
Office of Justice Programs
W",hingron. D.C. 20531
June 2, 2009
Sheriff Robert Peryam
Monroe County
II 00 Simonton Street
Key West, FL 33040-3] 10
Dear Sheriffperyam:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that.lhe Office of Justice Programs has approved
your application for funding under the FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local
Solicitation in the amount of $98,641 for Momoe COUlllY,
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and progTammatic reports, resolution of all in terim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
I f you have questions regarding this award, please contact:
Program Questions, Yolaine Faustin, Program Manager at (202) 353-1720; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC} at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
~~..~'=
James H. Burch II
Acting Director
Enclosures
I3P
Department of Justice
Office of Justice Programs
Office for Civil Rights
Woshington, D.C. 205JI
June 2, 2009
Sheri ff Robert P eryam
Monroe County
1100 Simonton Street
Key West, FL 33040-31 10
Dear Sheri ff PeryaOl:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OlP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Depa rtment funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also ill the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. 9 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment ofalllustice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
\0 treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization'sreligious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith-baseq organizations can engage in non-funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customerS or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not penniued to
discriminate in the prOVision of services on the basis of a beneficiary's religion. For more infomlation on the regulation, please see OCR's
website at http://\VWW.ojp.usdoj.govfocr/etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies pennit faith.based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions aboulthe regulalion or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
iEP
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number or
employees in the workforce, are subject to the prOhibitions against unlawful discrimination. Accordingly, OCR investigates recipients th~l(
are the subject of discrimination complaints from both individuals and groups. ln addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing ser'!iccs
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nOl1discrirnination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 V.S.c. ~ 3789d(c), or other Federal gran!
program requirements, must meet two additional requirements:( I) complying with Federal regulations pertaining to the developm~nt of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. S 42.301-.308, and (2) submitting to OCR Findings of Di,crimination (see 28
C.F.R. H 42.205(5) or 31.202(5)).
I) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No.6 in the Standard Assurances, COPS Assurance No. 8.B. orcertilin Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
[fyour organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date ofthis letter. For assistance in developing an EEOP, please consult OCR's website at hnp:llwww.ojp,usdoj,gov/ocr/eeop.htrn. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review, Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Fonn and retum it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
[fyour organization received an award for less than S25,000; or if your organization has less than 50 employees, r~gardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/ecop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding o[discrimination against your
organization after a due process hearing, on the ground ofrace, color, religion, national origin, or sex, your organization must submit a eopy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipien15 also comply with all of the
applicable Federal civil rights laws, including thc requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons, State agencies that make subawards must have in place standard gran!
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
lfwe can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307.
0690 or visit our website at hltp:llwww.ojp.usdoj,gov/ocr/.
Sincerely,
~;. Abfr-
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
/(pp
Depal1l11ent of Justice
Office of Justice Programs
Bureau of Justice Assistance
PAGE I OF 9
Grant
j- - --_._~._-~
. L. RECIPIENT NAME AND ADDRESS (Including Zip Code)
r-;~RD l'o'UMBER: 2009.SB.B9.0~6;;-----'~
i 5. PROJECT PERIOD' FROM 0)/(1112009 TO
LUDGETPERIOD: FROM 031011~OM TO
6. AWARD DAlE 0610212009
'~
Monroe County
1100 Simonton S"OOI
Key West. FL 33040-]110
021281W 13
0212812013
: 7. ACTION
*l
I
IA. GRANTEE LRS!VE~DOR NO
S96OOO750
B. SUPPLE).1ENT NUMBER
00
InitiaE
so
I
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l
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I 9. PREVIOUS A WARD AMOUNT
..~ 10. AMOUNT OF THIS AWARD
Ill. TOTAL AWARD
J. PROJECT TITLE
Recovery Act JAG Program
B8,64I
S 98,641
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR L1MITA liONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
Thlsproject issupportcd undor FY09 Recovery Act (8JA-Byme lAG) Pub. I.. No. II L-5. 42 USC 3750-3758
15. METHDD OF PAYMENT
PAPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Jame. H. 8urch II
Robert Peryam
Sheriff
Acting Director
cr~"~C=
n ISaUOT033 L
17. SIGNATURE OF APPROVING OFFICIAL
20. ACCOUNTING CLASSIFICA TION CODES
FISCAL FUND BUD. DIY.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
8
S8
80
00
00
98641
OJP FORM 4000/2 (REV. 5-871 PREVIOUS !::OITIONS ARE OBSOLETE.
OJPFORM 400012 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
PAGE 2 OF 9
Grant
i__
I PROJECT NCMBER 2009-SB.B9-0468
AWARD DATE
0610212009
SPECiAL CONDiTiONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportumty Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such timeas the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133, Audits of States,
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OIP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval ofOIP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the FslseClainls
Act; or 2) committed a criminal or civii violation of laws pertaining to fraud, conflict of interest, bribery, grawity, or
similar misconduct involving grant funds. This condition also applies to any subrccipienls. Potential fraud, waste,
abuse, or misconduct should be reported to the OlG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington. DC 20530
e-mail: oig.hotline@usdoj.gov
hotllne: (contact information in English and Spanish): (800) 869-4499
or hotllne fax: (202) 616.9881
Additional information is available from the DOJ O]G website at www.usdoj.govloig.
6. RECOVERY ACT - Conflict with Other Standard Terms and Conditions
The recipient understands and agrees that all other terms and conditions contained in this award, or in applicab Ie OJP
grant policy statements or guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of2009, Public Law 111-5 ("ARRA"
or "Recovery Act") requirements. Recipients are responsible for contacting their grant managers for any needed
clarifications.
OJP FORM 400012 (REV. 4-88)
RPP
DepM"lment of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
PAGE 3 OF 9
Grant
I
I__~OJECT Nl;:~BER
2009.SIl-B9.0468
AWARD DATE
06/0212009
SPECIAL CONDlTIONS
7. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Hisloric Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee, Accordingly, the grantee agrees to first determine ifany
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. !fit is
detennined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
sub grantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties localed within a IOO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased Il!l an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations. including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment andlor an Environrilentallmpact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at (website). for programs relating to
methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from i3JA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
ofthal funded program or activity.
8. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcementillformation
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the ex.lent
possible, existing networks as the communication backboneto achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
9. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and
detailed by the BJ A in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requirements will be monitored by BJA.
10. The recipienl agrees that any information technology system funded or supported by OJP funds will comply with 28
c.r,R. Part 23, Criminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicahle.
Should OIP determine 28 C.F.R. Part 23 to be applicable, OJ? may, at its discretion, perform audits of the system, as
per the regulation. Should any violation 01'28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C,
3789g(c).(d), Recipient may not satisfy such a fine with federal funds.
OJP FORM 400012 (REV 4.~~)
ifP
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PAGE 4 OF 9
i--
I
!
I
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2009-SB-B9-0468
AWARD DA TE
06/0212009
lL
SPECIAL CONDITIONS
The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treaunent Regulation also makes clear that organizations
participating in programs directly funded by the Department of lustice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, failh-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/aboutlocr/equal_fbo.htm .
12. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period, This is
to facilitate communication among local and. state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp .gov/default. aspx ?area=po licy AndPracti ce&page= I 046.
13. The recipient agrees that funds received under this award will not be used tn supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
14. RECOVERY ACT -lAG. Trust Fund
The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing
account.) The fund, including any interest, may nol be used to pay debts or expenses incurred by other activities beyond
the scope of either the Edward Byrne Memoriallustice Assistance Granl Program (JAG) or Recovery JAG Program.
The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during
the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be
returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final
submission of the Financial Status Report (SF -269).
15. RECOVERY ACT - Access to Records: Interviews
The recipient understands and agrees that 001 (including DIP and the Office of the Inspector General (DIG)), and its
representatives, and the Government Accountability Office (GAO), shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act award, including
such records of any subrecipient, contractor, or subcontractor,
The recipient also understands and agrees that DOJ and the GAD are authorized to interview any officer or employee of
the recipient (or of any subrecipient, contractor, or subcontractor) regarding transactions related to this Recovery Act
award.
16. RECOVERY ACT - One-time funding
The recipient understands and agrees thm awards under the Recovery Act will be one-time awards and accordingly that
its proposed project activities and deliverables are to be accomplished without additional DOl funding.
OJP FORM 400012 (REV. 4-8 B)
mJ
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF 9
PROJECT NU~HlER 2009.S0-B9-0468
AWARD DATE
06/0212009
i
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I
I
i
SPECIAL CONDlTlONS
17. RECOVERY ACT - Separate Tracking and Reporting of Recovery Act Funds and Outcomes
The recipient agrees to track, account for, and report on all funds from this Recovery Act award (including specific
outcomes and benefits attributable to Recovery Act funds) separately from all other funds, induding DOJ award funds
from non-Recovery Act awards awarded for the same or similar purposes or programs. (Recovery Act fund! may be
lIsed in conjunction with other funding as necessary to complete projects, but tracking and reporting of Recovery Act
funds must be separate.)
~
Accordingly, the accounting systems of the recipient and all subrecipients must ensure that funds from this Recovery
Act award are not commingled with funds from any other source.
The recipient further agrees that all personnel (including subrecipient personnel) whose activities are to be charged to
the award will maintain timesheets to document hours worked for activities related to this award and non-a \\Iard-
related activities.
%
18. RECOVERY ACT - Subawards - Monitoring
The recipient agrees to monitor sub awards under this Recovery Act award in accordance with all applicable statutes,
regulations, OMB circulars, and guidelines. including the OJP Financial Guide, and to include the applicable conditions
of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of Recovery Act funds by subrecipients. The recipient agrees to
submit, upon request, documentation of its policies and procedures for monitoring ofsubawards under this award.
19. RECOVERY ACT - Subawards - DUNS and eCR for Reporting
The recipient agrees to work with its first-tier subrecipients (if any) to ensure that, no later than the due date of the
recipient's first quarterly report after a subaward is made, the subrecipient has a valid DUNS profile and has an active
registratJon with the Central Contractor Registration (CCR) database.
~.
20. RECOVERY ACT - Quarterly Financial Reports
The recipient agrees to submit quarterly financial status reports to OJP. At present, these reports are to be submitted
on-line (at https:llgrants.ojp.usdoj.gov) using Standard Form SF 269A, not later than 45 days after the end of each
calendar quarter. The recipient understands that after October 15,2009, OJP will discontinue its use of the SF 269A,
and will require award recipients to submit quarterly financial status reports within 30 days after the end of each
calendar quarter, using the government-wide Standard Form 425 Federal Financial Report from (available for viewing
at www.whitehouse.govlornb/grantslstandardjormslffr.pdf). BegilUling with the report for the fourth calendar quarter
of2009 (and continuing thereafter), the recipient agrees that it will submit quarterly financial status reports to OJP on-
line (at https:l!grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form. not later than 30 days afterthe end
or each calendar quarter. The final report shall be submitted not later than 90 days following the end orthe grant period.
OJP FORM 4000,'" (REV. '-88)
MP
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PAGE; 6 OF 9
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 20D9-SB-B9-0468
,\WARD DATE
06102/2009
SPECIAL CONDITIONS
21. RECOVERY ACT - Reeovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient
Responsibilities for Informing Subrecipients
(a) The recipient agrees to maintain records that identify adequately the source and application of Recovery Act
funds, to maximize the transparency and accountability of funds authorized under the Recovery Aetas required by the
Act and in accordance with 2 CFR 215.21, "Unifornl Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non-profit Organizations" and OMB A-l02 Common Rules
provisions (relating to Grants and Cooperative Agreements With State and Local Governments).
(b) The recipient agrees to separately identify the expenditures for Federal awards under the Recovery Act on the
Schedule of Expenditures of Federal A wards (SEF A) and the Data Collection Form (SF-SAC) required by OMS
Circular A-133. This condition only applies if the recipient is covered by the Single Audit Act Amendments of 1996
and OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations." This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act separately on the SEF A,
and as separate rows under Item 9 of Part 1II on the SF-SAC by CFDA number, and inclusion of the prefix "ARRA-"
in identifying the name of the Federal program on the SEFA and as the first characters in Item 9d of Part !II on the SF-
SAC.
(c) The recipient agrees to separately identify to each subrecipient the Federal award number, CFDA number, and
amount of Recovery Act funds, and to document this identification both at the time of sub award and at the time of
disbursement of funds. When a recipient awards Recovery Act funds for an existing prograin, the information
furnished to subrecipients shall distinguish the subawards of incremental Recovery Act funds from regular subawards
under the existing program. .
(d) The recipient agrees to require its subrecipients to specifically identify Recovery Act funding on their SEF A
information, similar to the requiremenl, for the recipient SEF A described above. This information is needed to allow
the recipient to properly monitor subrecipient expenditure of Recovery Act funds as well as facilitate oversight by the
Federal awarding agencies, the DOJ OIG, and the GAO.
22. RECOVERY ACT - Reporting and Registration Requirements under Section 1512 of the Recovery Act.
(a) This award requires the recipient to complete projects or activities which are funded under the Recovery Act and to
report on use of Recovery Act funds provided through this award. Information from these reports will be nlade
available to the public.
(b) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives .he
assistance award funded in whole or in part by the Recovery Act.
(c) Recipients and their first-tier recipients must maintain current registrations in the Central Contractor Registration
(www.ccr.gov) at al1 times during which they have active federal awards funded with Recovery Act funds. A Dun and
Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb.com) is one of the requirements for
registration in the Central Contractor Registration.
(d) The recipient shall report the information described in section 1512(c) of the Recovery Act using the reporting
instructions and data elements that will be provided online at www.FederaIReporting.gov and ensure that any
information that is pre-filled is corrected or updated as needed.
OJP FORM 400012 (REV. 4-88)
fPfJ
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PAGE 7 OF 9
AWARD CONTINU A nON
SHEET
Grant
PROJECT NUMBER 2009-SB-B9-0468
AWARD DATE
0610212009
I
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SPECIAL CONDITIONS
23. RECOVERY ACT - Provisions of Section l5l2(c)
The recipient understands that section l512(c) of the Recovery Act provides as follows:
Recipient Reports- Not later than 10 days after the end ofeach calendar quarter, each recipient that received recovery
funds from a Federal agency shall submit a report to that agency that contains--
(1) thc total amount of recovery funds received from that agency;
(2) the amount of recovery funds received that were expended or obligated to projects or activities; and
(3) a detailed list of all projects Or activities for which recovery funds were expended or obligated, including--
(A) the name of the project or activity;
(B) a description of the project or activity;
(C) an evaluation ofthe completion status 'of the project or activity;
(0) an estimate of the number of jobs created and the number of jobs retained by the prnject or activity; and
(E) for infrastructure investments made by state and local governments, the purpose, total cost, and rationale of the
agency for funding the infrastructure investment with funds made available under this Act, and name of the person to
contact at the agency ifthere are concerns with the infrastructure investment.
(4) Detailed information on any subcontracts Or subgrants awarded by the recipient to include the data elements
required to comply with the Federal Funding Accountability and Transparency Act of2006 (Public Law 109-282),
allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the Director of the Office of
Management and Budget.
24. RECOVERY ACT - Protecting State and Local Goverrunent and Contractor Whistleblowers (Recovery Act, section
1553)
The recipient recognizes that the Recovery Act provides certain protections against reprisals for employees of non-
Federal employers who disclose information reasonably believed to be evidence of gross management, gross waste,
substantial and specific danger to public health or safety, abuse of authority, or violations of law related to contracts or
grants using Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The text of
Recovery Act is available at www,ojp.usdoj.govfrecovery.
25. RECOVERY ACT - Limit on Funds (Recovery Act, section l604)
The recipient agrees that none of the funds under this award may be used by any Slate or local government, or any
private entity, for construction costs or any other support of any casino or other gambling establishment, aquarium, zoo,
golf course, or swimming pool.
26. RECOVERY ACT - Infrastructure Investment (Recovery Act, sections 151l and 1602)
The recipient agrees that it may not use any funds made available under this Recovery Act award for infrastructure
investment absent submission of a satisfactory certification under section 1511 of the Recovery Act. Should the
recipient decide to use funds for infrastructure investment subsequent to award, the rccipient must submit appropriate
certifications under section 15]] of the Recovery Act and receive prior approval from OJP. In seeking such approval,
the recipient shall give preference to activities that can be started and completed expeditiously, and shall use award
funds in a manner that maximizes job creation and economic benefits. The text of the Recovery Act (including sections
151l and 1602) is available at www.ojp.usdoj,gov/recovery.
OJP FORM 4000/2 (REV. 4.88)
IJ1D
~,.-
,
;
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
A WARD CONTINUA nON
SHEET
PAGE 8 01' 9
Grant
PROJECT NUMBER 2009-SB.B9-0468
,
t\W,\RDDATE
0610212009
SPEC/AL CONDITfONS
27. RECOVER Y ACT - Buy American Noti fication (Recovery Act, section 1605)
The recipient understands that this award is subject to the provisions of section 1605 of the Recovery Act ("B\JY
American"). No award funds may be used for iron, steel, or manufactured goods for a project for the construction,
alteration, maintenance, or repair of a public building or public work, unless the recipient provides advance written
notification to the OJP program office, and a Grant Adjustment Notice is issued that modifies this special condition to
add government-wide standard conditions (anticipated TO be published in subpart B of 2 C.F.R. part 176) that further
implement the specific requirements or exceptions of section 1605.
Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for the construction, alteration,
maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in
the project are produced in the United States, subject to certain exceptions, including United States obligations under
international agreements.
For purposes of this special condition, the following definitions apply:
"Public building" and "public work" means a public building of, and a public work of, a governmental entity (the United
States; the District of Columbia; commonwealths, territories, and minor outlying islands of the United States; State and
local governments; and multi-State, regional, or interstate entities which have governmental functions). These
buildings and works may include, without limitation, bridges, dams, plants, highways. parkways, streets, subV/ays,
tunnels, sewers, mains, power lines, pumping stations, heavy generators, railways, airports, terminals, dockl, piers,
wharves, ways, lighthouses, buoys, jctties, breakwaters, levees, and canals, and the construction, alteration,
maintenance, or repair of such buildings a nd works.
"Manufactured good" means a good brought to the construction site for incorporation into the building or work that has
been--
(l) Processed into a specific form and shape; or
(2) Combined with other raw material to create a material that has different properties than the properties of the
individual raw materials.
"Steel" means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other
elements .
for purposes of OJP grants, projects involving construction, alteration, maintenance, or repair of jails, detention
facilities, prisons, public crime victims' shelters, police facilities, or other similar projects will likely trigger this
provision.
NOTE: The recipient is encouraged to contact the OlP program manager - in advance - with any questions conceming
this condition, including its applicability to particular circumstances.
OJP FORM 4000/2 (REV. 4.88)
RffJ
Department of Justice
Oflice of Justice Programs
Bureau of Justice Assistance
PAGE 9 OF 9
AWARD CONTINUATION
SHEET
Grant
PROJECT ;-"'UMIlER 2009.SIJ-B9-0468
AWARD DATE
06/0212009
_._----------~~~..____----------'
,
SPECIAL CONDlTlONS
28 RECOVERY ACT - Wage Rate Requirements under Section 1606 of the Recovery Act
(a) Section 1606 of the Recovery Act requires that all laborers and mechanics employed by contractors and
subCOlllractors on projects funded directly by or assisted in whole or in part by and through the Federal Govemment
pursuant to the Recovery Act shall be paid wages at rates not less than those prevailing on projects of a character
similar in the locality asdetetmined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title
40. United States Code.
Pursuant to Reorganization Plan No. l4 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued
regulations at 29 CFR Parts 1,3, and 5 to implement the Davis-Bacon and related Acts. Regulations in 29 CFR 5.5
instruct agencies concerning application ofthe standard Davis-Bacon contract clauses set forth in that section. The
standard Davis-Bacon contract clauses found in 29 CFR 5.5(a) are to be incorporated in any covered contracts made
under this award that are in excess of $2,000 for construction, alteration or repair (including painting and decDrating).
(b) For additional guidance on the wage rate requirements of section 1606, contact your awarding agency. Recipients of
grams, cooperative agreements and loans should direct their initial inquiries concerning the application of Davis-Bacon
requirements to a particular federally assisted project to the Federal agency funding the project. The Secretary of Labor
retains final coverage authority under Reorganization Plan Number 14.
29. RECOVERY ACT - NEPA and Related Laws
The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C.
section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable.
The recipient agrees to assist DJP in carrying out its responsibilities under NEPA and related laws, if the recipient plans
to use Recovery Act funds (directly or through subaward or contract) to undertake any activity that triggers these
requirements, such as renovation or construction, (Sec 28 C.F.R. Part 6], App. D.) The recipient also agrees to comply
with all Federal, State, and local environmental laws and regulations applicable to the development and implementation
of the activities to be funded under this award.
30. RECOVER Y ACT - MislISe of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties, including
suspension of current and future funds, suspension or debarment from federal grant~, recoupment of monies provided
und!::r an award, and civil and/or criminal penalties.
31. RECOVER Y ACT - Additional Requirements and Guidance
The recipient agrees to comply with any modifications or additional requirements that may be imposed by law and
future OJP (including govenunenl-wide) guidance and clarifications of Recovery Act requirements.
32. RECOVERY ACT - JAG - Delinquent section 1512(c) reports
The recipient acknowledges that it has certified that it will comply with all reporting requirements under section
1512(c) of the Recovery Act. (An online reporting mechanism is anticipated to be available for award recipient use by
October 10, 2009.) Further to this certification, a failure to comply with the section 15l2(c) reporting requirements
may, in addition to other penalties, subject the recipient to the following:
(I) After failure to report section 1512(c) data for two consecutivereporting periods, the recipient may be- (a)
precluded from drawing down funds under any OJP award, and/or (b) deemed ineligible for future discretionary OJP
awards, until such time as the recipient becomes current in its section 1512(c) reporting obligations; and
(2) After failure to report sC{:tion 1512(c) data for three consecutive reporting periods, the recipient, upon written
demand of the Director of BJA, shall return to OJP any unexpended award funds (including any unexpended interest
earned on award funds) within 15 calendar days of the date of the demand notice. Thereafter, the recipient's award shall
be converted to a cost-reimbursable grant until such time as the recipient becomes current in its section 1512(c)
reporting obligations, and remains current for not less than two additional consecutive reporting periods.
OIP FORM 400012 (REV. 4-88}
IJp
Department of Justice
Office of Justice Programs
Bureau of Jus rice Assistance
Woshing/on. D.C. 2053 J
Memorandum To: Official Grant File
From:
Maria A. Berry, NEP A Coordinator
Subject:
Incorporates NEP A Compliance in Further Developmental Stages for Monroe
County
The Recovery Act emphasizes the importance of compliance with the National Environmental Policy Act
(NEP A) in the use of public funds. The Recovery Act - Edward Byrne Memorial Justice Assistance
Grant Program (JAG) allows states and local govenunents to support a broad range ofactivities to
prevent and control crime and to improve the criminal justice system, some of which could have
environmental impacts. All recipients of JAG funding must assist BJA in complying with NEP A and
other related federal environmental impact analyses requirements jn the use of grant funds, whether the
funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating
funds for any of the specified activities, the grantee must first determine jf any of the specified activities
will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a I DO-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEP A may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
For more information about Mitigation Plan requirements,
RfP
please see http://www.ojp.usdoj.gov/BJAJresource/nepa,html.
Please be sure to carefully review the grant conditions on your award document, as it may contain morc specific
infonmnion about environmental compliance.
flIP
,-
Department of Jusllce
Office of la'lice Prog,nm'
GRANT MANAGER'S MEMORANDUM; PT. I:
PROJECT SUMMARY
Bureau of Justice Assistance
Grant
I
LAG[: ~_'_:~_~.._i
I
PROJECT }lUMBER
: 2009-513-B9-0468
Thi. project i. supported under FY09 Recover) Ac; (BJA-Bymc JAG) Pub. L. No. 111-5, ~2 USC 3750-3758
1. ST AFF CONTACT (Name & lelephone nllm\Jcr)
i 2. PROJECT DIRECTOR (Name. oddres. & telephone numher)
Yolainc FaUSlln
(202}3S3-1720
Tamara Snider
Risk Manager
5525 College Road
Kcy West. FL JJ040.4307
(305) 292-7092
I
I
I 3a. TITLE OF THE PROGRAM
i BJA FY 09 Recovery Act Edward Byrnc Memorial Ju'ticc As~is\once Grant Program Local Solicitalion
Jb. POMS CODE (SEE I~'./ST;;UCTI~~
ON REVERSE)
i
,
: 4. TITLE OF PROJECT
I Recovery Acl JAG Program
6. NAME & ^-DRESS OF SUBGRANTEE
I
--I
5. NAME & ADDRESS OF GRANTEE
Momoe Counl)'
1100 Simonton Street
Key West. FL 33040-3110
7. PROGRAM PERIOD
B. BUDGET PERIOD
FROM:
03/01/2009
TO: 02/2812013
I
.~-!
FROM:
03/01/2009
TO: 02/2812013
__._ ..________1
i 'AM;:~~AWARD
II. SECOND YEAR'S BUDGET
W. DATE OF AWARD
06/02/2009
12. SECOND YEAR'S BUDGET AMOUNT
I 13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See in,lruet;on on reverse) i
This grant program i. authorized by the American Recovery and Reinvestment Act of2009 (Public Law 111-5) (\he "Recovery Act") and by 42 U.S.C. 3751(a), The II
5ta~ed purpos.es of Ihe Recovery Act are: to preserve and create: jobs and promote economic recoveIY~ to assist those moSl ~mpacled by the recc-ssion", to pro....ldc I
inveslments needed to inerease economic efficiency by spurring technological advance. in science and health; to invest in transportation, env,ronmenlal protection. I
and other infrastructure lhat will provide long-Iwn economic benefits; and \0 stabilize state and local government bl.dgets, in order \0 minimize ond avoid
reduclion5 in essential services and COUliletproductivc stalt: and local tax ~ncreasc:~. The RecQvcry Act places great emphasis on Bccountabilily and iransparcncy in
Ihe use ofuxpayer dollars.
OJP FORM 400012 (REV. 4-8E)
MP
Among other things. it creates a new Recovery Accolll\1ability "nd Tmnsparency Board and" ncw websitc - Rccovery.gov -10 pTovide infonnation
iO tile public. including access to dcwiled inronnalion on gran!.s and comraclS made with Rccrwt..:.-y ACI iunds.
Tile h:S1ice A~.iSlancc Gram (JAG) Program funded under the Recovery '\Cl is Ihe primary pT"Vldcr of [edeTal criminal justice fundiltg lG stale and
Incol jurisdictions. Recovery JAG funds support all components of the criminal ju"ice ,yste111. from mulh.jurisdictional drug and gong task forces
to crime prevr:ntlon and domestic violence. programsj courts. corrections. treaLmenl. and JUSlice inrormalicn ~h.aring initiatives. Recoye-ry JAG
funded projects may address erime through the provi<ion ofserviees directly 10 individual< andlor communitics al1d by impwving the effecliv<ncss
and efficiency of criminal justice systems, processes, and procedures.
Monro~ Counly will use their Recovery Act JAG funds 10 establish a Wellness, Academic. and Vocational Empowennent (WAVE) Reentry
PTOJeet. Oriented towards assisling inmate, to prepare for community reentry. the W A YE project will provide ",essments Bnd screening in lhe
orC", of medical, health, mental h.alth and substllnce .buse. housing.cdLlcalion. and employment. The project will also develop individualized
plans to provide a eomprehen,i ve. eoordi nated. and collaborative effort 10 ensure a continuum of core and treatmenl during the reentry process.
The p.mject goals aTe to: create a position to oversee lhe ongoing dcvelopme1l1.lmplemenlaliOlI, (:\:t:Il\li:ltion, and suslainabHily for jal1 diversion and
~ommuni Iy reintegration s.rvice,: increase Ihe number of reentry planning and employment readiness services for inmates; reduce the day, or
i:1carccraLion and undue: dcLenl10ll ofmisdcmcanam inmates, pilrticularly Ihose with mental iHm:ss or co-occurring disorders~ rcd.m:e the recidivism
of individuals participating in re-entry planning and employment readiness service,; incrcase the nLlmber of criminal justice personneltraincd in
law cnforc.emenl-based andjal~-bascd diversion Slrategles; increase collaboration whh cOmnmnl!Y !i-Il.lkcha\de:rs, menial h.ealth and substance
abuse trealment providers. homeless provide", educational and employmenl support services, healthoarc agencies, financi.lassistancc and ,ocial
SCf'\'lccs. llod Ihe business community.
.'1e M'JCF
NIP
BJA FY 09 Recovery Act Edw8rd Byrne Memorial Justice Assistance Grant Program Loc... Page 1 of2
Application
BJA FY 09 Recovery Act Edward Byrne Memorial
Justice Assistance Grant Program Local Solicitation
2009-G3744-FL-SB
~.I
i~
~
Correspondence
I Switch to ...
Review SF-424 Print a Copy
Application Handbook
Overview
Applicant
Information
Project Information
Budget and
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Attachments
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Certifications
Review SF 424
Submit Application
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Asked Questions
GMS Home
Log Off
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Non-Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
S.APPLlCANT INFORMATION
Legal Name Organizational Unit
Monroe County Sheriffs Office Monroe County Sheriffs Office
Address Name and telephone
number of the person to be
5525 College Road contacted on matters
Key West, Florida Involving this application
33040-4307
Snider, Tamara
(305) 292-7092
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT
59-6000753 County
8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.804
CFDA 16.804 - Recovery Act - Justice Assistance Recovery Act Edward Byrne
Memorial Justice Assitance
TITLE: Grants - Localities Grant (JAG) Formula Program:
Local Solicitation
CDFA#16.804
12. AREAS AFFECTED BY PROJECT
Monroe County, Florida
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: June 01, 2009 DISTRICTS OF
End Date: May 31, 2012
a. Applicant
b. Project FL18
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $98,641 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $0 12372 PROCESS?
https://grants.ojp.usdoj.gov/gmsexternaliapplicationReview.do
4/24/2009
BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Loc... Page 2 of2
State $0 Program has not been selected
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Local $0
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $98,641
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
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JAG Proeram Narrative (Attachment 1)
Introduction
As a result of the State of Florida's reduction in Criminal Justice, Mental Health and Substance
Abuse Re-Investment Act funding, Monroe County has lost the only position designed
specifically to plan and implement Criminal Justice Diversion programs and services. The
Monroe County Criminal Justice, Mental Health, and Substance Abuse Diversion Planning
Council, had been established under this grant, and worked together to assess Local needs, gaps in
resources, and make recommendations for the development of strategies, interventions and
services to address this population in Monroe County. After reviewing the County Council's
recommendations, and after researching evidence-based practices for Reentry Planning in the Jail
setting, the Monroe County Sheriffs Office proposes to establish the Wellness, Academic, and
V ocational Empowerment (W AVE) Project. Oriented towards assisting inmates to prepare for
community reentry, the Project will provide: assessment/screening in the areas of medical,
health, mental health and substance abuse, housing, education, and employment; and the
development of individualized plans to provide a comprehensive, coordinated and collaborative
effort to ensure a continuum of care and treatment during the reentry process. To facilitate
success within the community, the Project will provide leadership, training, resource
development and community relations.
ProDosed Model
In an effort to address the reentry from jail of individuals with mental illnesses and dual
diagnoses, the National GAINS Center conducted a series of meetings with jail administrators
and reviewed programmatic reentry efforts around the country. This process resulted in the
development of the Asses, Plan, Identify, and Coordinate (APIe) model to inform transition
planning for people with co-occurring mental illness and substance use disorders, improve the
chances of successful reentry, and reduce the relapse and recidivism (Osher et al., 2002).
Although the APIC model targets people with co-occurring disorders, its principles can be
applied to the general jail population. The following are key elements of the APIC model:
· Assess: Using standardized instruments, quickly and comprehensively collect
information on inmate's social and clinical needs and public safety risks. Because the
length of stay is often uncertain at intake, the goal is to collect as much relevant
information as possible in a short amount oftime. When possibLe, update information on
inmates and reassess their needs prior to release.
· Plan: At both the system and individual levels, plan for the treatment and services
required to address the identified needs. Know the problems and resources unique to
your own community to appropriately and efficiently match needs with resources.
Incorporate the inmate's perspective in the transition plan to make it more real for him or
her.
· Identify: Identify the community and correctional programs responsible for providing
post release services. Ask who, what, when, where, and how. Provide those in jail for 48
hours or less with a resource card that includes pertinent information, such as how to get
a Social Security card, how to apply for federal benefits, and the contact information and
hours of various service providers and shelters.
1
. Coordinate: Coordinate the transition plan to insure that implementation occurs and gaps
in the community are filled. At the systems level, an oversight group must be responsible
for coordinating the multidisciplinary action of all agencies involved. Case management
is a critical ingredient to successful transition plans, but because of the limited resources,
it may have to be prioritized for those most in need.
The WAVE Project will work in conjunction with a proposed Intensive Case Management
Program to be funded through other Justice and Substance Abuse and Mental Health funds, to
implement this comprehensive model. The Project will also coordinate with other Substance
Abuse treatment, jail diversion, and community services programs at the Monroe County
Detention Center.
Proe:rams I Services to be funded bv the JAG Award
Reentry Planning
These services include the following:
1. A comprehensive assessment including evidenced-based screening tools to assess the
following: medical! health, mental health and substance abuse, housing, education, and
employment. For re-offending inmates additional tools, such as readiness to change
scales or the Correctional Offender Management Profiling for Alternative Sanctions
(COMPAS) may be utilized.
2. Referral to in-jail programs and services appropriate to the needs of the inmate to assist
the inmate in preparation for reentry / community re-integration
3. Development of an individualized reentry plan which would include: Mental Health /
Substance Abuse care, Medical care, Medications, Appointments, Housing, Employment,
Health care benefits, Income benefits, Food! clothing, Transportation, Identification, Life
skills, Family / Children, Emergency numbers for assistance, Referrals to other services,
Court dates, and summaries of jail-based treatments, laboratory and radiology results, and
medication regimens.
Employment Readiness Program
The Employment Readiness Program will provide a wide range of services including vocational
assessments and an employment readiness scale, resume development, completion of
applications, appearance, body language, and interviewing skills. Using a strength-based
approach, attention will be placed on assisting the inmate in learning how to address their history
of incarceration with potential employers, and enhancing the inmate's confidence. Opportunities
will be created for inmates to assist each other in reading and language skills (English to Spanish
/ Spanish to English).
Training Component
The WAVE Project will include a specific training component oriented towards criminal justice
personnel regarding law enforcement-based and jail-based diversion strategies. In addition,
training will be provided to other community stakeholders, who participate in the provision of
services to inmates upon release from incarceration.
2
Community Collaboration
In order to facilitate and achieve a successful reentry program, efforts must be made to develop
formal linkages within the community, promote reentry, and educate the public. The Project
plans to develop a Reentry Council. Group composition would include corrections, probation,
law enforcement, courts, department of health, human services, housing, labor/employment,
homeless agencies, treatment services, workforce development, the local political leadership, and
representatives from the Twelve Step, and faith-based communities. In addition, the Project will
establish Memorandum of Understandings (MOU's) with specific governmental and non-profit
agencies providing reentry services.
Evaluation Component
An evaluation component including both Process Evaluation and Outcome Evaluation will be
developed for the WAVE Reentry Planning Project. The Process Evaluation will document all
aspects of program planning, development and implementation. The Outcome Evaluation will
be designed to identify the impact of the reentry strategy and the reasons behind the strategy's
success or failure. Public safety, public health, and educational and employment measures will
be utilized.
Statement of Need
Monroe County is considered to be an area of critical need with inadequate resources, to meet
the needs of a disproportionately high percentage of individuals with Mental Illness or Co-
Occurring Disorders, in need of services. Monroe County has the third highest incarceration rate
in the State of Florida. The Homeless rate in Monroe County is the one ofthe highest per capita,
in the State of Florida. Monroe County has only 12 Adult residential Substance Abuse treatment
beds. There is only 1 Assisted Living Facility with a Mental Health License serving a total of 16
clients, which usually has a I year waiting list; and only I permanent Housing facility with a
total of 28 beds willing toJake individuals with serious Mental Illness. While the County is
fortooate to have Adult and Juvenile Drug Courts, the availability of treatment options for
referral is minimal. The Community Mental Health Centers are under funded and over capacity.
There is no Mental Health Court or special docket to handle the high number of persons arrested
for misdemeanors and certain felonies, who are in need of mental health and/or co-occurring
disorder services.
Mental Illness and Substance Abuse
Serious mental illness is highly correlated with substance dependency or abuse. On a local level,
the Monroe County Jail estimates that approximately 10% to 15% of inmates experience mental
illness. In 2008, a group composed of representatives of Pre- Trial Services, Public Defender,
Monroe Coooty Detention Center Classification, Prison Health Services, Jail In-House Program,
Jail Diversion and Forensic staff, and Watch Commanders, identified forty-four (44) frequent
repeaters who are considered to have a Mental Illness or Co-Occurring (Mental Illness and
Substance Abuse)Disorders. They were incarcerated a total of 5,053 days during FY 2007-
2008 period, costing the Jail/County $372,204. 75% were male, 25% were female, and 36%
were homeless. Fifty three percent (53%) were repeat offenders during the same year. This
study also indicates a progression in the seriousness of the crimes committed, as their Mental
Illness progressed untreated, resulting in subsequent incarceration for felony offenses.
3
A second study reviewed inmates with the highest number of incarcerations and their charges.
There were 14 inmates with histories of Mental Illness or Co~Occurring Disorders, with a
number of incarcerations ranging from 5 to 11 times during the FY 2007 - 2008. Eleven or 79%
had 7 or more incarcerations. 86% were male, 14% female. Nine had misdemeanor charges-
all for municipal ordinance violations. Five or 36% were homeless. They accounted for 2,501
days injail, or $184,000. cost to Monroe County.
A third study of individuals with the charge of Trespassing (a frequent indicator of both Mental
Illness and homelessness) indicated 10 individuals with a total of39 incarcerations for more than
a total of 1,487 days in jail. 80% were male, 20% female. The unduplicated days of
incarceration ofthe above three groups reviewed was a total of 8,358 days during that FY, at a
cost to the County of $617,860. During the 14 month period of 12/07 through 2/09, the Jail had
37 individuals booked under the Code of Signal 20 or Mental Illness. During that same period
37 inmates received 3.210's or psychiatric evaluations. The Key West Police Department
reported in 2008, a total of 4,604 incidents responded to related to the following classifications:
intoxicated drivers, intoxicated persons, mentally disturbed, trespass / unwanted persons, suicide
attempts/suicide completion, quality oflife nuisance, city ordinance violations. These incidents
required a total of3,900 hours by an average of2.5 officers, costing the City of Key West
approximately $263,250.
Homelessness
A study conducted in 2008, by the Monroe Criminal Justice, Mental Health and Substance Abuse
Diversion Project, of Emergency and Transitional Housing services in Key West reported that
50% to 72% of the Transitional Housing populations and 60 % of the Emergency Housing
population have been arrested. In addition, the study reported that 47% to 67% of the
Transitional Housing participants have received counseling for Mental Health or Substance
Abuse, while only 14% of the Emergency Housing participants reported receiving counseling for
Mental or Substance Abuse. According to the Florida Keys Outreach Coalition, the largest
provider of Homeless services in Monroe County, 79% of their clients have substance abuse
Issues.
Based upon a state survey conducted in 2006 by the University of South Florida - Florida Mental
Health Institute - Florida Criminal Justice, Mental Health, and Substance Abuse Technical
Assistance Center, the following information was identified for Monroe County. Where
available, 2008 updates are provided.
Crime Data
Number of Arrests in County
Number of Individuals Arrested in County
10753
5121
Demographics of Arrestees within County
Male %
Female %
African American %
White %
Other %
81.43
18.28
13.26
85.55
1.19
4
Number of Medicaid Enrolled Individuals 949
Percentage of Medicaid Enrolled Individuals 18.53
Employment
A study of all bookings from 111/08 through 12/31/08 indicates the following:
Male: White Black Hisoanic Other Total
18-35 1,620 464 202 12 2,298
36-65 2,132 233 96 11 2,652
66 & Older 45 4 5 0 54
3,977 701 303 23 5,004
Female: White Black Hispanic Other Total
18-35 429 142 41 9 621
36-65 557 72 38 14 681
66 & Older 7 0 0 0 7
993 214 79 23 1,309
Total Bookings:
4,973 915 383 48 6,329
Numbers of Inmates Unemp10ved:
Male: White Black Hispanic Other Total
18-35 916 317 102 7 1,342
36-65 1 ,441 159 57 8 1,845
66 & Older 28 4 3 0 35
2,565 480 162 15 3,222
Female: White Black Hispanic Other TotaL
18-35 278 99 26 6 409
36-65 416 53 30 12 511
66 & Older 3 0 0 0 3
697 152 56 18 923
Total Unemployed:
3,262 632 218 33 4,145
Total unemployed males = 3,222 or 64%.
Total unemployed females = 923 or 70%.
Due to the extremely high rate of unemployment among the inmate population, a key component
of the reentry program must be employment readiness, skill development.
Anticipated Coordination Efforts - Related Justice Funds
Monroe County has applied for Bureau of Justice Assistance funding for the development of a
Jail Diversion Intensive Case Management team to serve inmates with severe Mentally ILlness or
5
Co-Occurring Disorders, This is a very specialized and highly resource consumptive population.
In addition, this BJA funded program would work with the Courts in the development of
specialized dockets to facilitate the diversion and undue detention of these individuals. The
WAVE Reentry Planning Project would complement this program by serving inmates who may
have Mental Health problems and lor Co-Occurring Disorders, but are higher functioning. The
reentry planning materials can be utilized by the Intensive Case Management team. The
Intensive Case Management Program includes a Post-Release Follow Up - Tracking system that
can be utilized for the WAVE Project participants. The scope of the Reentry Council can
include both grant populations. The evaluation component developed for the JAG Program, can
be replicated with minor revisions and utilized for the Intensive Case Management Program
Proe:ram Obiectives I Measurable Outcomes
Program / Function Objectives Measurable Outcomes
Personnel 1. Recruit and Hire Program staff Number ofFTE's paid for using
JAG funds
Number of Contract staff paid
for using JAG funds
Types ofFTE's paid for using
JAG funds
Types ofFTE's paid for using
JAG funds
Reentry Planning 1. Development or procurement of Number of tools developed or
comprehensive evidence base screening procured in each area
tools for:
Medical/Health Medical I Health
Mental Health Mental Health
Substance Abuse Substance Abuse
Housing Housing
Education Education
Employment Employment
Readiness for Change Readiness for Change
COMPAS COMPAS
Reentry Planning 2. Make recommendations for referrals Number of referrals made
to In-Jail Programs and services Number of referrals completed
Percentage of referrals
completed
Reentry Planning 3. Development of individualized Number of participating inmates
reentry plan for participating inmates Number of plans completed
Percentage of olans completed
Reentry Planning 4. Completion of Reentry Planning Number of participating inmates
services completing Reentry Planning
services prior to release
Percentage of participating
inmates completing Reentry
Planning prior to release
6
Number of participating inmates
re-offending ! re-arrested within
6 months
Number of participating inmates
re-offending ! re-arrested within
1 year
Employment 1. Referral of inmates for vocational Number of referrals made
Readiness assessments Number of vocational
assessments completed
Percentage of vocational
assessments completed
2. Implement employment readiness Number of referrals for
scales for applicable inmates employment readiness scales
Number of employment
readiness scales completed
Percentage of readiness scales
completed
3. Provision of Resume writing training Number of referrals for resume
writing training
Numbers of inmates
participating in training
Number of inmates completing
training
Percentage of inmates
completing trainilll:!
4. Provision of training on completing Number of referrals for job
job applications application training
Numbers of inmates
participating in training
Number of inmates completing
training
Percentage of inmates
completing training
5. Provision of employment training Number of referrals for
relating to appearance and body appearance and body language
language training
Numbers of inmates
participating in training
Number of inmates completing
training
Percentage of irunates
completing training
6. Provision of employment training Number of referrals for job
relating to job interviewing interviewing training
Numbers of inmates
participating in training
7
Number of inmates completing
training
Percentage of inmates
completing training
7. Inmate to Inmate instruction (reading Number of inmates participating
and language skills) in I I I instruction
Number of inmates that rate the
activities as useful
8. Completion of recommended Number of participating inmates
employment readiness activities completing employment
readiness services prior to
release
Percentage of participating
inmates completing
employment readiness activities
prior to release
Number of participating inmates
obtaining employment within 3
months of release
Number of participating inmates
obtaining employment within 6
months of release
Number of participating inmates
obtaining employment within 1
year of release
Number of participating inmates
re-offending I re-arrested within
6 months
Number of participating inmates
re-offending I re-arrested within
1 year
Training 1. Training provided to criminal justice Number of training requests
personnel received
Number of training events held
Number of criminal justice staff
completing training
Percent of criminal justice staff
rating the training as useful
2. Training provided to community Number of training requests
stakeholders received
Number oftraining events held
Number of community
stakeholders staff completing
training
Percent of community
stakeholders staff rating the
8
training as useful
Community 1. Development of a Reentry Council Completed Membership list
Collaboration including: Number of invited stakeholders
Selecting membership willing to participate
Extending invitation Percentage of stakeholders
Develop purpose I vision, mission willing to participate
statement and Bylaws Completed Vision I Mission
Establish schedule for meetings statement
Discussion of barriers inmates face Completed Bylaws
when returning home Minutes recorded from
Discussion of barriers the individual meetings delineating discussion
agencies face in helping inmates of barriers, recommended
address their multiple needs strategies, roles and
Determine what coordinated and responsibilities
collaborative reentry strategies
can be accomplished
Document the delineation of roles
and responsibilities
2. Development of an MOD Completed MOD
3. Obtain signatures from participating Number of stakeholders signing
stakeholders the MOD
Percent of stakeholders signing
the MOY
4. Development of evaluation process Completed Evaluation Report
for the Council
5. Submission of report to Council for Minutes recording the review
review and comment and comment orocess
6. Submission of report to MCSO Documentation of receipt of
Administration report by Administration
Evaluation 1. Development of Process Evaluation List of Process Evaluation
measures: Measures
Program planning
Development
Implementation
2. Development of Outcome Evaluation List of Outcome Evaluation
measures: Measure
Public Safety
Public Health
Educational
Employment
3. Completion of Evaluation Report
4. Submission of report to MeSO
Administration
9
Ore:anization Capabilities and Competencies
The Monroe County Sheriffs Office is capable and experienced in successfully receiving,
managing and reporting on local, state and federal grants, and cooperative agreements. With
a solid history of awards from federal, state, private corporate grant probTfams, the MCSO has
proven itself to be a competent steward in all fiscal aspects of its operations and programs.
All grant awards have been carried out in a prudent, successful manner with strong
management and timely reporting - an indicator of strong organizational capacity. MCSO
has no history of delinquencies or negative findings from funding sources. Based upon
extensive experience and the variety of grants received, the MCSO financial services is fully
capable of tracking all drawdowns and grant expenditures separately from other federal
funding, through established financial policies, procedures, and practices.
In addition to financial accountability, MCSO has demonstrated its commitment and
capability in the development of programs to support inmates needs with programs
established with evidence-based and best clinical practices models. Examples of this
include:
. The Jail In-house Program (JIP), a 6 month Substance Abuse treatment program that
has demonstrated the effectiveness of treatment for inmates. The recidivism rate for
the overall inmate population is approximately 70% re-incarceration within 1 year.
The recidivism rate for the llP Substance Abuse program inmates is 27%.
. The Women in Transition Program (WIT), a newly established 6 month treatment
program for incarcerated women with a history of homeless ness, who have Co-
Occurring Substance Abuse and Mental Health Disorders. This SAMHSA Grant
program was established in partnership with a local Women's Housing Program, and
a local Outpatient Substance Abuse and Mental Health Center.
. Jail Diversion Case Management and Forensic Case Management services are
contracted from the Care Center for Mental Health and funded through the State of
Florida Department of Children and Families.
. Mental Health Counseling is provided to the inmate population on a referral basis,
through Prison Health Services, the contracted Medical and Psychiatric Services
provider for the Jail.
In addition to the Jail Services, the MCSO has provided leadership in the community. Chief
Tommy Taylor, Commander of Corrections, has served as the first Chairperson of the Monroe
County Criminal Justice, Mental Health and Substance Abuse Diversion Planning Council,
appointed in August of 2007 by the Monroe County Board of Commissioners. This Council was
established under the Florida Criminal Justice, Mental Health and Substance Abuse
Reinvestment Act. Monroe County was the second highest scoring applicant for planning grants,
in the state of Florida ..
The agencies and grassroots organizations that make up the non-profit community in Monroe
County are a close-knit group working closely together on a daily basis to best serve the citizens
living in the Florida Keys. The Meso goes to great lengths to collaborate with any groups or
individuals who can positively impact the lives of the inmates. The MCSO routinely participate
in the community collaboration efforts including: the Community Alliance, the Substance Abuse
10
and Mental Health Planning Council, the Inter-Agency Council; the Juvenile Justice Board; and
the Southernmost Homeless Assistance League.
Final Comment
The programs and services identified in this grant application are of vital importance to the
Momoe County Sheriffs Office to better serve the inmate population. They represent areas of
unmet needs and/or inadequate resources. To comply with the Recovery Act: Preference for
Quick-Start Activities, the Monroe County Sheriffs Office is prepared to initiate the
implementation of these activities within thirty days of receipt of the Grant Award. As noted in
this application, these grant funds are planned to provide services which will maximize the
potential for employment and economic benefit for inmates reentering the community. In
addition, the program will work with local employers through both, the current work release
program, and the WAVE Project, to foster a philosophy of acceptance, and willingness, to
provide inmates reentering the community with opportunities for employment and vocational
achievement.
11
Bud2et Cate20rv
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultation I Contracts
JAG Budl!et Summary (Attachment 2)
Amount
TOT AL PROJECT COSTS
$73,745.
$19,843.
$801.
$ -0-
$4,252.
$ -0-
$ -0-
$ -0-
$
$ -0-
$98,641.
H. Other
Total Direct Costs
I. Indirect Costs
Federal Request
Non-Federal Amount'"
$98,641.
$ -0-
Bude:et Detail Narrative - JAG Proe:ram: Local Solicitation (Attachment 2)
A. Personnel:
Total Personnel Cost is $57.745.
Project Director
100%
$57,745.
The Project Director, (TBH) will devote 100% effort to the project, representing $57745. in
annual salary. The Project Director is responsible for the development, implementation and
evaluation of the program, including: recruitment / hiring contract staff; development of policies
and procedures for coordination within the jail, with the courts, and supervision systems;
collaboration with community stakeholders (educational/vocational, treatment; health, housing)
training of correctional, criminal justice, and community providers regarding the program;
development of program specific documentation system (client-based, inter-agency, information
and reporting system); development of additional resources for services expansion, and
sustainability The Project Director will have ~Master's Degree in a behavioral health field;
extensive experience in clinical and community services, and experience with the criminal
justice population.
Re-Entry Planner (Contract) 800 Hours x $20/hr. $16,000.
The Re-Entry Planner, (TBH) will devote 720 hours to the project representing $14,400. in
annual contractual costs. The Re-Entry Planner will provide assessment screens, identify
imnates reentry needs, provide individual and group counseling and training; and collaborative1y
work with community service providers. The Re-Entry Planner will have a Bachelors Degree,
Master's Preferred, in a clinical, educational/vocational, or related field; experience with
assessment, case management, supportive counseling and/or vocational/rehabilitative training.
Note: Cost of Living:
The salaries/wages established for these positions take into account the remoteness and extreme
high cost of living in the Florida Keys. The Price Level Index is 109.63, while the Florida State
Average is 100, making it the most expensive place in the State of Florida to live and work. In
addition, Monroe County ranks first among the State's counties in the cost of housing and health
care, and third in the cost of food and beverages.
B. Fringe Benefits
Total Fringe Benefits Cost is: $19,843.
These are standard fringe benefits for Project personnel. Fringe Benefits include: Wellness
FICA; Retirement; Life Insurance; Health Insurance; Worker's Stat Liability; Professional
Liability.
Project Director
$19,843.
C. Travel
Total Travel Cost is: $801.00
Local travel is required for the Project Staff in order to provide services to clients in the
community. It is anticipated that staff will travel approximately 100 miles per month at a rate of
$.445 x 150miles x12 months = $801.
D. Equipment: $ -0-
E. Supplies
Total Supplies Cost is: $4.252.
Operating Supplies:
One laptop and one printer will be needed = $1,500
One wireless card = $720.
One cell phone, including monthly service = $620.
Office Supplies (paper, notepads, staplers, hole punches, tape, tape dispensers, pens, pencils, etc
at $50. per month = $600.
Printing and Copying = $500.
Postage to mail correspondence = $312.
F. Construction: $ -0-
G. Consultant I Contractual: $ -0-
H. Other: $ -0-
Total Direct Costs: $
Indirect Costs: $_
Indirect Costs include rent, utilities, vehicle use/gasoline, Administration (MCSO, HR, Finance,
MIS)
Total Project Amount
$98,641.
JAG Program: Local Solicitation Request
$98,641.
JAG Review Narrative (Attachment 3)
In accordance with the policies and procedures of the Monroe County Board of County
Commissioners, grant applications and other such documents must go through a submission and
review process. First the application is submitted as an agenda item for the BOCC. The agenda
is then published in local newspapers, and on the Monroe County Board of Commissioners
website, per the Florida Sunshine Laws. The application is available for review on the BOCC
website, approximately two to three weeks in advance ofthe scheduled meeting. A copy of the
grant application is sent to each Commissioner for review, prior to the Commission meeting at
which the agenda item - application - is discussed in a public forum. At this time the application
is presented at the meeting, and the opportunity for citizens and neighborhood or community
organizations, to provide comment is made available. Following the submission of the
application, and presentation of the application at the BaCC meeting, the Commissioners make
public comment then choose to approve or deny the application.
JAG Proe:ram Abstract (Attachment 4)
Under the auspices of the Justice Assistance Grant purpose area for "Corrections and community
corrections programs", the Monroe County Sheriffs Office (MeSO) intends to address crime
through the provision of services directly to individuals and/or communities and by improving
the effectiveness and efficiency of criminal justice system, processes, and procedures. To this
end, the MCSO proposes the establishment of the Wellness, Academic, and Vocational
Empowerment (W AVE) Reentry Project. Oriented towards assisting inmates to prepare for
community reentry, the Project will provide: assessment/screening in the areas of medical,
health, mental health and substance abuse, housing, education, and employment; and the
development of individualized plans to provide a comprehensive, coordinated and collaborative
effort to ensure a continuum of care and treatment during the reentry process. To facilitate
success within the community, the Project will provide leadership, training, resource
development and community relations.
Specifically the Program Goals include:
. Development of an infrastructure position for the ongoing development, implementation,
evaluation and sustainability for Jail Diversion, and Community Reintegration services
. Increased number of reentry planning and employment readiness services for inmates
. Reduction in the days of incarceration and undue detention of misdemeanant inmates,
particularly those with Mental Illness or Co-Occurring Disorders
. Reduction in recidivism of individuals participating in re~entry planning and employment
readiness services.
. Increase the number of criminal justice personnel trained in law enforcement-based and
jail-based diversion strategies
. Increased collaboration with community stakeholders (Mental Health and Substance
Abuse treatment providers, homeless providers, educational and employment support
services, heaIthcare agencies, financial assistance and social services, and the business
community)
The overall strategies to be utilized to meet these goals include the following: for the program,
systems-level and program level strategic planning; participation in the community; measuring
relevant processes /practices, and providing measurement feedback. For the inmate population,
strategies include: assessing risks/needs; enhancing intrinsic motivation; developing target
interventions; skill training; increase positive reinforcement; and engaging ongoing support.
The major deliverables / coordination plans for the Project include:
· Employment of Project Director and contractual staff
. Reentry Planning and Employment Readiness Service delivery to a minimum of 100
inmates annually
. Provision of training to a minimum of 50 criminal justice personnel annually
. Development ofa minimum of 12 Memorandum of Understanding with Community
providers
· Development of a local Reentry Council