FY2010 11/18/2009 replaces 10/21/2009DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 9, 2009
TO: Sheriff Robert P. Peryam
Monroe County Sheriffs Office
ATTIC• Tamara Snider
FROM: Pamela G. Hanco . C.
At the November 18, 2009, Board of Count Comm' '
approval and authorized Y issioner s meeting the Board granted
pp orized execution of the following:
Memorandum of Understanding with the Monroe County Sheriff's Office for the
Department of Justice, Office of Justice Program for g the Edward Byrne JAG Grant.
Memorandum of Understanding with the Monroe• County Sheriffs Office for the
Department of Justice, Office of Justice Program
g m for the Edward Byrne Memorial Justice
Assistance (JAG) Grant Program — Local Solicitation
Enclosed is a duplicate original of each of the - '
above mentioned for your handlin .
to contact this office.
Should you have any questions please do not hesitateg
Cc: County Attorney w/o document
Finance
File
r
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 18th day of
November, 2009, by and between The Monroe County Board of County Commissioners, a
political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
Florida 33040 hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has been awarded a sub -grant
of Recovery Act Edward Byrne Memorial Justice Assistance to the COUNTY; and
WHEREAS, the COUNTY entered into an agreement for the sum of fifty-eight thousand
six hundred and forty six dollars ($58,646.00) for the purchase of equipment approved by the
granting agency, and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment for use
by the SHERIFF in accordance with the COUNTY'S agreement with the Florida Department of
Law Enforcement,
WHEREAS, this agreement will replace the prior Memorandum of Understanding that
was executed on October 21, 2009.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from October 1, 2009, through September
30, 2010, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. FUNDS - The total project budget to be expended by the COUNTY under this
agreement shall be the total sum of $58,646.00. There is no matching funds requirement. All
funds shall be distributed and expended in accordance with the grant agreement (Attachment
A).
3. IMPLEMENTING AGENCY BOUND - The SHERIFF is an implementing agency
under the current COUNTY's Recovery Act Edward Byrne Memorial Assistance Grant Program,
and shall be bound by all the provisions of the documents, incorporated by reference, of this
Agreement. The SHERIFF shall be bound by all laws, rules, and regulations relating to the
Florida Department of Law Enforcement Recovery Act Edward Byrne Memorial Assistance
Grant Program.
4. INCORPORATION BY REFERENCE - The provisions of that certain document
entitled "Florida JAG Countywide American Recovery and Reinvestment Act of 2009" and all
laws, rules and regulations relating thereto are incorporated by reference (Attachment A).
5. AGENCY RESPONSIBILITIES UNDER GRANT
a) The COUNTY is the recipient of the grant and is bound by all of the terms and
conditions.
z
Y
` b) The SHERIFF will purchase the law enforcement equipment as outlined in the
1
COUNTY'S agreement with the Florida Department of Law Enforcement (FDLE),
attached and made a part hereof.
c The SHERIFF will retain ownership of the approved equipment and will maintain
it on the Sheriff's inventory.
6. Billing and Payment
a The SHERIFF shall render to the COUNTY, after purchase of the equipment, an
itemized invoice properly dated, describing the equipment purchased, the cost of
the equipment, and all other information required by the COUNTY for
reimbursement.
b Upon receipt of the appropriate documentation the COUNTY shall draw the
money down from the granting agency.
c) Upon receipt of the money from the granting agency the COUNTY shall
reimburse the SHERIFF for said expenditures.
d} Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the SHERIFF.
e} The SHERIFF will prepare and transmit, in a timely manner, all programmatic
and financial reports required by the granting agency. Prior to submission, the
SHERIFF will provide the reports to the COUNTY for approval.
f The COUNTY shall monitor the SHERIFF's reporting activities to ensure the
reports are submitted in a timely manner and are complete.
g) The SHERIFF agrees to cooperate with the COUNTY to comply with the terms
and conditions, incorporated by reference, of this agreement.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. . The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs based upon the grant project budget as approved by the granting
agency.
8. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY FOR PROVIDER
Monroe County Grants Administrator Monroe County Sheriff Robert Peryam
1100 Simonton Street 5525 College Road
Key West, FL 33040 Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated
to pay for any services provided by the SHERIFF after the SHERIFF has received notice of
s
term
ination. The COUNTY's obligation to reimburse the SHERIFF for incurred cost is subject
to availability of grant funds.
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now In
g p g i
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon on delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
g
obligations under this Agreement, without the written consent of the other.
11. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
cm 0 4F
C= B
Deputy Clerk
LO
U.
LL.J "W>
4PZ U.
Witness
MONROE COUNTY ATTO
PPR V D AS TO FORM:
CHRISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Data I-liato q --- -, -
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUN LORIDA
By:
M yorlChairman
MONROE COUNTY SH
By.
Title:
F'S OFFICE
MONROE COUNTY SHERIFFS OFFICE
APPROVED AS TO FORM:
MARK L. WILLIS
GENERALCOUNSEL
IY6'*'WDATE: �"'2'0 0�
imb
FDLE,
Florida Department of Office of Criminal Justice Grants
Law Enforcement Charlie Cast, Governor
Post Office Box 1489 Bill McCollum, Attorney Gen
Tallahassee, Florida 32302-14$9 Alex Sin y General
Gerald M. Bailey (850) 617-1250 k, Chief Financial Officer
www.fdle.sta#e.fl.us
Commissioner Charles H. Bronson, Commissioner of Agriculture
0
SEP
The Honorable George Neugent
Mayor
Monroe County Board of Commissioner
? 100 Simonton Street
s
Key West, FL 33040
Re: Contract No. 2010-ARRC•M0NR-7-
11v7-093
Dear Mayor Neugent:
The Florida Department of Law Enforcement aril ' �s pleased to award a Recovery Act
Edward Byrne e Memorial Justice Assistance Grant to our •
amount of $ 58,646,00 for Y unit of government In the
o the project entitled, LAW ENFORCEMENT
UPGRADE. These funds shall be utilized -for EQUIPMENT
the purpose of reducin crime and
improving public safety, 9
A copy of the approved subgrant a lira i
enclosed f Pp tan with the referenced contract number Is
or your tile. All correspondence with the Department
the project number and title. P aril should always refer to
Your attention is directed to the StandardConditions
Conditions of the subgrant and to the s '
Recovery Act Conditions. These conditionspecla#
should be reviewed carefully by those
persons responsible for project administration to avoid delays in project completion and
costs reimbursements. Please note there are special reporting requirements
t of fun p 9 equlrements for the
Recovery Act funds. Receipt funds are contingent upon timely reporting.
The enclosed Certification of Acceptance
Department within p ce should be completed and returned to th
P ithin 30 calendar days from the date of a e
official acceptance of the awardward. This certificate constitutes
and must be received by the De artmen
reimbursement of any project expenditures. P t prior to the
� S.
Committed to
Service - Integrity * Respect • Quality
The Honorable George Neugent
Page Two
We look forward to working with you on this project. if we can
lease contact � � � be of further assistance,
P t Janice Parish at 850/617-1250.
Sincerely,
At,m- UJJ1&&J
Clayt H Wilder
Administrator
C H W/J P/11
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, FL 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The Subgrantee, through its authorized representative, acknowledges receipt
acceptance of subgrant award g e�pt and
9 number 2010-ARRC-MOLAR-7-W7-093, in the amount
of $ 58,646.00, for a project entitled, LAW ENFORCEMENT EQUIPMENT
UPGRADE, for the
period of 10/01/2009 through 09/30/2010, to be implemented in
accordance with the approved subgrant application, and subject to the Florida
Department of Law Enforcement's S Conditions � Standard Conditions and any special conditions
governing this subgrant.
t %j1y, aLul a uj owgramee's authorized Official)
(Typed Name and Title of Official)
(Name of Subgrantee)
t�a�Q ul r►L;ceptance)
Rule Reference 11 D-9.006 OCJG-1-012 (Rev. October 2005
)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, FL 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners -
Date of Award: q Q. (5 'nil
Grant Period: From: 10/01 /2009 TO: 09/30/2010
Project Title: LAIN ENFORCEMENT EQUIPMENT UPGRADE
Grant Number. 2010-ARRC-MONR-7-W7-093
Federal Funds: $ 58,546.00
State Agency Match:
Local Agency Match: $ 0.40
Total Project Cost: $ 58t646.00
CFDA Number: 16.803 Federal Award Number: 2009-SU-B9-0021
Award is hereby made in the amount and for the period shown above e of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act .of 1988, P.L. 100-6
mentioned subgrantee and �, to the above
g subject to any attached or special conditions.
This award is subject to all applicable rules, regulations and conditions•
in the Financial and Administrative� as, contained
Guide for Grants, Guideline Manual 71001 D,
Office of Justice Programs, Common Rule for State and Local Governments
87, or OMB Circulars A-110 or A-102 a e nrnents and A-
s applicable, and A-21, in their entirety, it is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Fe
deral Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690• and
and Reinvestment � , P.L. 1 'I 1-5, the
American Recovery estment Act of 2009.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the rant period provided
that within 30 days from the � P
Y date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
MPAOO-
Authorize official
Clayton H. Wilder
Administrator
13-15-09 -- -
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
� b ,1, � 1- ! ay ` '1' �k •r.yi is t�� r�.�,���r .Jl ; :.5:�• ;i �?fj. tip •��! 1�"Y 1:7t� _ lit • r'� ' .j. r r r
+..;� ' c is � �`I I , t ! ��{ " t ;� /'• � i 1 t�1 +j� : ,$ �4L.,7 .�'((�}f-yq{'j'Ry ([+I tt�lys �` f<t � � tc� ! . � •:,� _
" 1 :�t�. r'fr'��A �t is + ��tlfK a \3N 'sr�^ )a ���.\ �� i'i r' �`' �� '•� �,f:r•�r i'"T �Y''`! �����11.1•. el_`l r��t3 r �I � � f� ( r '
.. 'j: jr n=_:+�Ial�(r'• rIL41yy,y r je .i►ey!Y .=;�51 ���.'�, •t^� �Y' f.��.f -„ 1r•e.�LT�/I)�'a)�� �Y 1�i 1�: r)�. j' - r. �..
�.f. it �r.r r• •`►'. �. If t.l 1-y.1•r :.�Y' ♦Y�:t�.Y. 9 �'l, ; - ,�� .. r. r
r
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
George Neugent
Title:
Mayor
Address:
1100 Simonton Street
city:
Key West
State:
FL Zip: 33040
Phone:
305-289-6039 Ext:
Fax:
305-872-9195
Email: boccdisI@monroecounty-fl.gov
Chief Financial Officer
Name:
Danny Kolhage
Title:
Clerk
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-3550 Ext:
Fax:
305-295-3663
E►nail: dkolhageQmonroe-clerk.com
Application Ref # 2010-ARRC-320 Section on �1 Page i of 2
Contract 2010-ARRC-MONR-7-W7-093 tr
Rule Reference f 1 D-9.006 OCJG-005 (rev. April 2005)
1
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
• '' r ( � �.•�� .�� } Ai ` ;; r r�.�, �.j�t" it'J,':. ,/��'�� 7-KwAiK
r�,J'f "I F;
1 •• 1 I .r� �•-lji� a:ti1v -ffs ...fie � � �1 ��� , • � � .•
Implementing Agency
Organization Name: Monroe County Sheriffs Office
County: Monroe
Chief Official
Name:
Bob Peryam
Title:
Sheriff
Address:
5525 College Road
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-7000 Ext:
Fax:
Email:
bperyam@keysso.net
Project Director
Name:
Chad Scibilia
Title:
Captain
Address:
5525 College Road
City:
Key West
State:
FL Zip: 33040
Phone: e:
305-292-7000 Ext:
Fax:
Email:
cscibilia@keysso.net
Application Ref # 2010-ARRC-320
Contract Section #1 Page 2 of 2
2010-ARRC-MONK-7-yy7.093
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
General Project Information
Project Title: LAW ENFORCEMENT
EQUIPMENT UPGRADE
Subgrant Recipient: Monroe County Soar
I tY d of Commissioners
mplernenting Agency: Monroe County Sheriffs
ect St Office
Pro
1 art Date: 10/1/2009 End Date. 9/30/2010
Problem Identification
The Florida Keys are above -shaped chain of low '
from the southeastern tipof the Florida.lying islands over 220 miles in length that
lor�ida,lust under 80,000 permanent residentslive . extend
Monroe County Sheriffs Office is the lima live in the County -
The
citizens of the county. primary law enforcement agencyProviding
Y To best meet the needs of the citizens the S p Ong service i the
area of responsibility into sectors. The Middle Keys • � heriff?s Office has divided its
Sector 4, the city of Marathon, from the Y jurisdictional area is comprised of two sectors
north end of the 7 mile budge to Tom Harbor C
at the 60.5 mile marker of the Overseas Highway; • a Cut Bridge
the Islamorade city limits, at the 74 mil 9 y' and Sector 5, from Tom s Harbor Cut Grid e t e marker of the Overseas Highway. For the Middle 9 0
Sector the Sheriff?s Office has assigned a Ca ddie Keys
community -based law enforcementg ' plain, 4 Sergeants and 11 Deputies to provide
services. In this area the Sheriff?s Office P r vi
requests, investigates crimes, serves warrants and summons,Ce answers service
with local business owners, government official conducts property checks, consults
checks, enforces traffic laws, and r s, school officials, and citiZens, conducts sec responds to back-up when directed. it also unity
aviation, bomb squad, crime scene processing,m � provides access to
negotiation, and other taw enforcement air crime detective and investigative, host
combating crime, the Sh and support services when needed. In addition hostage
eriff?s Office must find a way to fight budget Iron to
ability to provide the level of law enforcement n g shortfalls which threaten its
Sheriff?s Office budget was cut b 13% necessary to keep the community safe. in ZOOB the
g the loss of 21 law enforCement officer osition throughout
future years looks just as bleak. In light of tight f Positions. The budget outlook for
to increase the efficient of its 9 9 future budgets the Sheriff?s Office must
Y law enforcement officers. In addition to b find ways
Sheriffs Office faces a constant criminal threa budget concerns, the
that the Caribbean, considered a t• The Office of National Drug Control Poli
natural bridge between North and South America,ty wrote
transshipment region for drugs destined for United serves as a
strategic location and hundreds States, African, and European market of islands and cays, combined with a large h its
commercial and non-commercial air/maritime movement, 9 volume of both
region for drug trafficking organizations s ent, makes the Caribbean and attractive
Keys on the front fine of thew seeking to conceal illicit activities. This lac
war on drugs because the islands of the Flor'i Places the Florida
entry point into the United States Accordin to a da KeYs offer a tempting
Policy Fact Sheet on Drug -Related 9 March 2000 Office of National Diu Control
Crime, trafficking in illicit dnigs tends to b 9it
commission of violent crimes. Because of the ever-present be with the
Office must use technology to keep ahead er Present threat of violent crime, the Sheriff?s
threat of violent crime the � � of the crirninais. In addition to staying
Sheriff , s Office must deal with the day-to-dayY 9 prepared for the
community including that associated with traffic enfor issues of a small
Keys is connected by the Overseas Highway, Cement' The entire island chain of the Florid
Florida Keys communities and g Y► a highway which serves as the main sire a
as the main highway for tourists travelingthrough et for
According to the National HighwayTraffic S rough the Keys.
38,588 fatal crashes resulting Safety Administration {N�}TSA} in 2Qp fi there
in 42, 642 ere were
Application Ref # 2010-ARRC-320
Contract -ARRC-MONK- - -
Section #2 Page ? of 4
Rule Reference Z 1 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act _ JAG Countywide
deaths in the United States. Althougho
fatalities accounted for 5 only 23 �o of the US population fly
5% of all traffic fatalities in 2006. es in rural areas, rural
of Highway Safety from 2004 bears Crash data from the
county in Florida, also h this aut. Miami -Dade Count whi � Florida Department
as a reputation for being one of theY' ch �s the most populous
country. 1n 2004 Miami -Dade County,with most dangerous areas for driving
resulting in 318 fatalities h a Population of 2,253 362 vrn9 in the
crashes tin . In 2004, Monroe County, with a ,suffered 48, eg crashes
resulting in 30 fatalities. When Comparing p°pUlahon of 79,58g, suffered 1 54 crashes for every •t ppp P ng crash rates, Miami -pale Ca 8
sfatality People and Monroe County had 19 crashes00 had 20
comparing ty rates, Miami -Dade County had 1 t for every 10pp people. when
County had a fatuity rate of 4 for ty fatality for every 10,400
must find way to improve every 10,000 people. To address t people and Monroe
p e the enforcement of traffic safe this, the Sheriff?s Department
crime, and traffic enforcement concerns� laws. Considering the budgets
conduct a needs assessor cited above, the Sheriffs Off( 9 dget, violent
assessment for the Middle Keys Sector. The - � held a meeting to
following technology to protect the y identified the need to acquire the
D video recorders, tasers, hand-held h- make law enforcement
devices, and tint meter devices. d and dash -mounted radar, night vision
Project SuMrnary
Craig Floyd, the Chairman and Chi
Memorial Fund stated t of Executive Officer of the Nations that in 2007 the nation?s law enforcementI Law Enforcement Off � h more brazen, heavily -armed and cold-blooded officers were confront
Police death statistics for 2007 criminals than they have faced sled with
increase of more than confirmed this. In that year, 186 ed +n many Years.
an 28 percent from the previous officers Were kilted nation wide armed criminals has made its wayaroundyear. The trend of more brazen ' an
arm white trying a apprehend the country including to Monroeheavily.
A pp end a federal fugitive, officers from County, an March 10,
Agency and the Monroe County Sheriffs p the On
Protection
threatened them with a loaded ice were forced to shoot the s ctie
threats few enforcement assault rifle. This incident serves as a aspect when he
faces each day. One of the Ways sober reminder of the
judicious introduction of technolo ys to increase officer
counter violent suspects:nOf• gy. The Sheriff?s Office identified twosafety is through the
night vision devices and tasers a items as pressing needs to
the most dangerous situations for non -lethal technology
vision is limited. Night vise an officer is performing duties in tow l' °9Y device. One of
9 ion devices are designed to am li +9ht conditions where
officer the advantage over potential P fy the available light
devices which can be use threats through better vision. The 9 to Provide the
d in conjunction with video equipment .Purchase of night vision
tool to during low visibility scenario � � ent provides patrol
technology, like tasers is s. In addition to night vision technology,
officers a valuable
becoming more prominent. A tase designed
t use of non -lethal
incapacitate or restrain an individualr is designed to t
body which sup 1 an incapacitating
when lethal force is not appropriate among barbs
P Y capacitating electrical shock. T AP pilafs by Shooting barbs to the
to safely subdue violent suspects an asers provide officers a
certain scenarios. A recentd to potentially reduce the need t n additional option
incident in unincorporated Monroe o employ deadly force in
Sheriff?s pacers responded to a Count highlights'
sword. They safe! a domestic incident, the encountered y this. ish n
y resolved the incident b subduing Y ntered a suspect brandishing
occur during other seemingly routine Y urn9 the suspect with a Laser, 9 a
Sheriff?s ins of would like encounters. To protect officer s Violence can
to step up its enforcement of Flor' ? safety during traffic stops, the
tinting has become popular overt ids • s window tinti
too dark presents a hat he Past years beCause it kee s driv ng law' Window
and to officers. Last year in New Y P drivers C4°t' However, tint that is
when he approached a sports utiti York, a police officer
ty vehicle with darkened windows. was shot and killed
Window tint meters
application Ref *
--- .1 4v r v-ANK(;-320
Contract-ARRC-MONR- - - Section #2 Page 2 of 4
Rule Reference I 1 D-9.006 OCJG-005 (rev, April 200 AP 5)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Ceur,nuw;Ae
the window tint law to e
enforce help protect officers. Window tintin '
ment. The Monash University Accident R g is only one concern of traffic law
international literature relating to traffic Research Center conducted a review
alcohol, speed, seat g ffic law enforcement. The specific of
belts and signalized interSeCttons p areas examined included
enforcement methods and the range • The Study documented the
overall efficiency,, 9 of options available to Policing authorities tYeas of traffic
cy, in terms of cost and human resources, 9 to increase the
operations. The general conclusions oft °urCes, and effectiveness of enfarceme
dependent on its ability to he study were that the success nt
Primary f ty create a meaningful deterrentof enforcement is
ry, ocus should be on increasingsurveillance threat to road users. To achieve
risk is high. The study also found alliance levels to ensure that r this, the
that significantly increasin the a perceived apprehension
activity is the most effective means of i 9 actual level of enforcement
ways to increase the level of surveillance
the perceived risk of apprehension. orcerrte f
rveillance is through technology.PR nsron. One of the
devices are complementary technologies Radar and Laser
officers to track multiple which provide different capabilities
detection
p e vehicles and to track vehicles while Pabilities. Radar allows
specific vehicles in congested areas an le moving. Laser allows Officers
and dash -mounted radars t d is more weather-resistan#. The to target
a enforce traffic la together with hand-held laser device purchase of hand-held
laws more efficiently by Promotingdel provides a multitude of capab�ities
enforcement revel. In addition to radar deterrence through an increa
the need to purchase in dar and laser devices the Sheriffs sed perception of
car DVD recorders, In a White P Department has identified
Capabilities, Larry Sharp, in citingPaper entitled, �nforCe
is an asset for an offic the valve of police video wrote th ment In -Car Video
Y officer -citizen contact, citizen transport i that video recording technology questions. Typical benefits are increasedA n police car, and Probable
litigation, increased officer awareness conviction rates, less time in co cause related
of their conduct, trainin situations court proceedings and
overall easier understanding of an (recorded) 9 tuations and reinforcement,,
benefits realized in time y orded) situation. In a time of rcernee and
savings and efficiency are a must shrinking budgets, the
enforcement services. The Middle K t to maintain the need
in car DVD video records Keys
Sector of the Monroe County� level of law
recorders users, hand-held radar, dash -mounted ShenfiPs QI�Ce will procure
vision devices, and tint meters with radars Las
reference samples. laser devrcQ, night
Application Ref #
Contract
<U I v-HKKC-320
209 0-ARRC-MaIVR-T-im-7
Rule Reference 11 D-9. MA nr ►r__ Ana /—. • „ - - _ _
Section #2 Page 3 of 4
0 e
Application for Funding Assistance
Florida Department of Law Enm
forceent
American Recovery Act -JAG Countywide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500 000 or m
the U.S. Department of Justice? ore from
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of 5
more from the U.S. Department Justice?
$ oo►ao0 or
p of ,lustice .
Answer: No
Application Ref # 2010-ARRC-320
Contract -ARRC-MONK- - Section #2 Page 4 of 4
-
Rule Reference 11 D-9.005 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
General Performance Info:
Performance Reporting Frequency: Quartedy
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: Countywide
Location Type: Sheriff's Office
Objectives and Measures
Objective: 25.E.Si - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: 58,646.00
Objective: 26.E.Sl - Types of equipment and/or supplies purchased with JAG funds
Measure: Part 4
Purchase equipment and/or supplies other than court supplies, computer software,
firearms so , or
Goal: Yes
Objective: 27.E.Si - Number of units to directly benefit from equipment and/or supplies
purchased with JAG funds pp es
Measure: Part 1
Number of units that expended grant funds to purchase equipment or supplies
Goal: 1
Measure: Part 2
Number of units that will directly benefit from equipment and/or supplies
with JAG funds PP purchased chased
Goal: 1
Objective: 28.E.S1- Percent of criminal justice staff who reported a desired change In fob
performance or in program quality as a result of equipment or supplies purchased
JAG funds PP p ed by
Measure: Part 1
Application Ref # 2010-ARRC-320
Section #3 Page 1 of 4
Contract 2010-ARRO-MOLAR-7-W7-
Rute Reference 11 D-9,006 OCJG-005 (rev. Aoril 20051
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Number of criminal justice staff to receive equipment and/or supplies as a result of
JAG funds
Goal: 11
Measure: Part 2
Number of staff who will report a desired change in job performance as a result of
equipment and/or supplies purchased with JAG funds
Goal: 11
Measure: Part 3
Number of staff who will report a desired change in program quality as a result of
equipment and/or supplies purchased by JAG funds
Goal: 11
Objective: 52.E.S1- Number of equipment items purchased with JAG funds b type of
equipment Y YP
Measure: Part 1
How many weapons will be purchased?
Goal: 10
Measure: Part 11
How many in -car camera systems will be purchased?
Goal: 8
Measure: Part 16
How many other pieces of equipment will be purchased?
Goal: 8
Measure: Part 2
How many pieces of equipment for police cruisers will be purchased?
Goal: 2
State Purpose Area: REC - Recovery Act Measures
Activity Description
Activity: Recovery Act
Target Group: Recovery Act
Geographic area: Countywide
Location Type: Sheriffs Office
Application Ref # 2010-ARRC-320 Section #3 Page 2 of 4
Contract 2010-ARRC-MQNR-7-W7-
Rule Reference 110-9.006 OCJG-005 (rev. Aoril 20051
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Co„nn,wi.ie
WaijeCTIVes and Measures
Objective: RC - Number of jobs created
or saved Eby type) due to Recovery Act funding
Measure: Part 1
Number of jobs to be prevented from
being eliminated with RecoverAct funding
Goal: a Y dtng
Measure: Part 2
Number of jobs that were eliminated within the last 12 months that
with Recovery Act funding
wll! be rein
Goal: p 9 stated
Measure: . Part 3
Number of Jobs to be created with Recov
Goal: p ery Act funding
Application Ref # 2010-ARRC-320
Contract 2010-ARRC-MOLAR-7-W7-
Sect1on #3 Page 3 of 4
Rule, Reference f 1 D-9. nog Cam_ rr:-nn
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Section Questions:
Question; If "other" was selected for the geographic area, leas
Answer: Not applicable Please describe.
Question: If "other" was selected for location type, please des
Answer: Not applicable describe.
Question: What is the h sr
p y cal address of your prima erf
physJcal location, not a mailingad Primary A ormance location? This is a
i
the address the next dress. If your physical location i
highest level of your organizatio s confidential, enter
n• Enter only one address.
Answer: AgencytVame; Monroe County Sheriffs Office
Address i : 3101 OYerseas Highway
Address2:
City: Marathon
State: FL
Zip: 33050-2346
CongressionalDist: 16
application Ref # 2010-ARRC_3
20
Contract 2010-ARRC•M0t4R. _ -
Rule Reference 11 b-g,pOg pC J % W7
G-005 (rev. April 201151
Section #3 Page 4 of 4
Application for Funding Assistance
Florida Department of Law Enforcement
American RecoveryAct -JAG Countywide
General Financial Info:
Note: All financial remittances will be s �► �
�nt to #fie Chief Financial Officer
of the Subgrantee Organization,
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category
Federal
match
Total
Salaries and Benefits
$0.40
$°-oa
$0.00
Contractual Services
$0 OQ
$0.00
$0.00
Expenses
$9,820.00
$0.00
$9,820.00
Operating Capital
Outlay
$480826.00
$o.ao
$48.826.00
Indirect Costs
$0 QO
$0.00
$0.00
Totals
$58v646.00
;0.00
$58,646.00
Percentage
Project Generated Income:
100.0
0.0
100.0
Will the project earn project generated income PGi
{ ) ?
No
Application Ref # 2010-ARRC-320
Section #4 Page 1 of 4
Contract 2010-ARRC-MOLAR-7-W7-
Rule Reterenm 1 t n-4 MR rnr i�-u►s i.,,., A .,.41 .11MAC,
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Budget Narrative:
Budget Narrative
Capitai outlay:
Item: In Car DVD Video Recorder with Installation
Unit Price: $5,190.10
Units: 8
Total: $41, 52 1
Item: Hand -Held Radars
Unit Price: $2, 030.00
Units:1
Total: $2,030.00
Item: Laser Traffic Enforcement Device
Unit Price: $2,275.00
Units• 1
Total: $2,275.00
Item: Dash -Mounted Radar Devices with Installation
Unit Price: $1,500.00
Units:2
Total : $3, 000.00
Total Capital Outlay: $48, 826
Expenses:
Item: Night Vision Devices
Unit Price: $480.00
Units:2
Total: $960.00
Item: Tasers
Unit Price: $820.00
Units:l0
Total: $8,200.00
item: Window Tint Meters and Reference Samples for Calibration
Unit Price: $165.00
Units: 4
Total: $660.00
Total Expenses: $9,820
TOTAL BUDGET: $58,f46
Application Ref # 2010-ARRC-320
Contract 2010-ARRC-MUNR-7-W7-
Section #4 Page 2 of 4
Rule ReWenal 11 D-9.006 pDJG.pag (rev. AorN 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
Budget Narrative (Continued):
Application Ref # 2010-ARRC-320
Section #4 Page 3 of 4
Contract 2010-ARRC-MONR-7-W7-
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act _ JAG Countywide
Section Questions:
Question: if salaries and benefits are included in the budget as actu
implementing agency, is there a al costs for staff in the
increase from the rev' net personnel increase, or a continued n
Answer; NA p ious 8yme program? et personnel
Question: If benefit's are to be included, are they reflected in the budget n
Answer: NA 9 arrative?
Question: If indirect cost is included in the budget, indicate the basis for
salaries and benefits), and provide documentation
°the plan ie•9• Percent of
plan. omen#anon of the appropriate approval of
Answer: NA this
Question: 1f the budget includes '
services based on unit costs, provide a d
each service as part of the bud et Harr � efrnition and cost for
ative
for the unit cos#s and how
S for contractual services. Intl
recentl y the basis was established or updatedode the basis
.
Answer: NA
Question: indicate the Operating Capital Outlay threshold establishedsheriffs by the subgraniee or
Answer: The Operating r�s office.
,l g Capital Outlay threshold for the
$ ,000. Monroe County Sheriffs Office is
Application Rpt�
- - 4au I v-fAMKU-320
Contract 2010-ARRC-MOLAR-7-W7- Section #4 Page 4 of 4
Rine Reference 11D-9'OM OCJr nn.I.o„ A^.:i 'VAAC1.
Edward Syme Memorial .Justice
df 11 k%JAU) Program
Florida Department of Law Enforcement
Standard Conditions
Conditions of agreement requiring
implementing sagencies,q g compliance by units of local ov
and state agencies u on signed 9 ernrnent {subgrant reci ie
this section. Upon a p 9ned acceptance of the p nts},
p AAroval of this subgrant, the approved the
award a
conditions will become binding.Failure pp cued application and the f appear in
required corrective actin re to comply with provisions of - o((ow�ng terms of
n up to and including project cost this agreement will result in
Project, as specified in item 17 of this s being disallowed rs section. and termination of the
1. All Subgrant Recipients
forth in the c must comply with the financial current edition of the U.S. De art and administrative re uir
(oJP) Financial Guide (Financial !° ment of .justice, office q ements set
Grant (JAG) program ial Guide) and the Edward B of Justice Programs
guidance as well as Federal Byrne Mernorfal Justice Assistance
and requirements and Florida law statutes, regulation: tance
s and regulations includingbutlimited
p .
not l ' • o'c,es, guidelines
• Florida Administrative im�ted to:
rative Code, Chapter 11 0-9 "Ed
Law Enforcement Assistance � ward Byrne Mentor'al State and Local
e Formula Grant Program' g
• office of Management and 8
Educational Institutio Budget {Olyg) Circular A•Z1 Z
• OMB ns" { CFR 220), "Cost Principles for
Governments" i, "Cast Principles for State
Local and Indian Tribal
• oM8 Circ u!a r A-? 02
OM13 CGovernments-to , It and Cooperative A r g eernents with State and Loca
• OM13 Circular A-110 (2 CFR !
Cooperative A re Z15), "Uniform Administrative
• OMB g @ments» Requirements for Grants
ircular A-122 (Z CFR 230 ��C and
• oM8 Circular A-t3 )� oat Principles for Non-P
„ 3, "Audits of States, Local G root organizations"
Organizations" overnn�ents, and No -
28 CFR 38, "Equal Tr Non
Profit
• 28 CFR 66 �� Treatment for Faith -Based or ant
Gov U.S. Department of Justice C g nations"
ernments {Common Rule) °moron Rule for State And Local
28 CFR 83, "GpVernment-wide Requirements for Dru
• 28 CFR 'f 8, 229 23 a -Free
0, 33� 4�, $1, and 63 g workplace Grants)"
• Public Law 109-162, Title XI —Department Improving the Department Department of Justice Reau
p rtment of Justice's Grant pro thorier 1--, Subtitle 8.—
Enfarcernen! and Criminal Justice,grams, Chapter l—
and Local Law Enfor Agencies, Sec. 1111. M P Assisting Law
cement Block Grant Program Merger of Byrne Grant Pro ram
• ax U.S.C. 3711 et seq., "or�r�nibus Crim�
e Control and Safe Streets Act of 196890
2• Allowable Costs
SFY2010
a• Allowance for costs incurred u
principles and standards nder the subgrant shall be determined
ds for selected cost items set f turned according to the en
Financial Guide, U.S. Department forth in the Once general
and federal QM8 CircularP ent of Justice Common Rule for°f Justice Programs
A-87, it Principles for State And Local Governor
Governments," or OMB Circula _ State, Local and Governments
r A 21, Cost Principles for Educational Tribal
ducational l ns titutions. « .
b. emploes All Procedures ed r
n the use of federal funds for
l� S Depes en Y an
t of Justice Common Rule for St y Procurement shall be according
Circular A-i 10 or OMB Circularate and Local Gov
A-102, and Florida law to be ell Government or OME3
gable for reimbursement.
Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarter) Project
Performance Reports to the Florida Department of Law n Y
. P Enforcement, hereafter known as
the' Department, within 15 days after the end of the reportingperiod. In ad
subgrant award period is extended beyond the "original" �� p addition, if the
Quarterly Project PerformanceY e or�gtnal project period, additional
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are corn fete
may result in sanctions, as specified in item 17 P p � accura te, and timely
erformance of Agreement Provisions.
(2) Report Contents: Performance reports must include a response to all objectives
in your subgrant. A detailed response is required in h included
q the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for
quarter and identify problems with project implementation P o the
taken to resolve the problems. and address actions being
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submittingeither a Mon
Quarterly Project Expenditure Report to the D Monthly or a
p Department Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period.
if the subgrant award period is extended additionalPo 9 P . I n addition,
Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the R
must be submitted monthly. See the RecoveryAct Conditions Recovery Act
information. Mons for additional
(b) All project expenditures for reimbursement of subgrant c recipient
submitted on the Project Expenditure Report F P costs shall be
p Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Sub rant inform
Management ON -line (SIMON )Y
system.
9 anon
(c) All Project Expenditure Reports shall be submitted in sufficient detail etas) for proper pre_
audit and post -audit.
(d) Before the "final" Project Expenditure Report will be processed,
recipient must submit to the Department all P ,the subgrant
P outstanding project reports and must
have satisfied all special conditions. Failure to comp) with the above '
shall result in forfeiture of reimbursement. Y owe provisions
(e) Reports are to be submitted even when no reimbursement is '
being requested.
(2) The Financial Closeout Documentation shall be submitted to the i
five (45) days of the subgrant termination date. Department within forty-
(3) If applicable, the subgrant recipient shall submit Quarter) Project
after the y j� Generated Income
Reports to the Department within 31 days generated into e end of the reporting penod covering
subgrant project
9 me and expenditures during the previous quarter. If an PGl remains unspent after the subgrant ends, the subgrant recipient Y
P must continue
e
SFY 2010
Page 2
Edward Byrne Memorial Justice Assistance Grant (.JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
c. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMS Circulars A-21, A-87, and A-110, or A-102 as
applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient. 9
S. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida legislature. Furthermore obligation the obli a ' t A
g of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for ram ro purposes
and expended before the subgrant end date. Any unexpended in program a p ses
p interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written trave
l
policy. if the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to § 112.061, Fla. Stat.
SFY 2010
Page 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shalt be deemed d program
b. Any project that will potentially earn PGI must submit an Earnings an
to report how much PGI was earned duringe 9 d Expenditures Report
each quarter. A report must be submitted each
quarter even if no PGI was earned or expended.
c. PGI expenditures require prior written approval from the Office of
ur Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. lithe cost is allo
wable under the Federal grant program, then the cost would be
allowable using program income.
d. Program income should be used as earned and as s expended
unexpended PGI remaining at the end of theP soon as possible. Any
Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Ju
stice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writingall consultant
of a consultant when the consultant's rate ex t contracts prior to employment
for an eight -hour day.Approval exceeds $45Q (excluding travel and subsistence costs
pp l shall be based upon the contracts complianc
found in the Financial Guide, the Common Rule, and in applicable e with requirements
Department's approval of the subgrant recipient pP cable state statutes. The
consultant contracts. If g crpFent agreement does not constitute approval of
consultants are hired through a competitive bidding process no
source), the $450 threshold does not apply. 9 P ( t sole
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property
purposes during its useful life or dispose of it P pe�Y for criminal justice
P pursuant to § 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a systemfurnished to protect, preserve, use,
maintain and dispose of any property shed to it by the Department or purchased
pursuant to this agreement according to federal property management
the Office of Justice Programs Financial Guide U.S. Department9 standards set forth in
State and Local Governments or the fader � of Justice Common Rule for
al OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant re recipient
notwithstanding expiration of this agreement. P tams the property
reemen
9 t,
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed,
governed b e eloRed, produced, or discovered
subordinate to this agreement is as acne 9 Y the terms of the Office of Justice Programs
Financial Guide
( amended), and the U.S. Department of .Justice Common
Local Governments, or the federal OMB Circular A-110 or _ Rule for State and
A 102, as applicable.
14. Copyright
The awarding agency reserves aroyalty-free non-exclusive, irrevocable Incense to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or suba ward, and
SFY 2010
Page 4
Edward Byrne Memorial Justice Assistance Grant r.tarz
f-►orida Department of Law Enforcement
ram
b. Any rights of copyright to which a su
with su bgrant recipient or subrecipient purchase
pport funded under this grant agreement. s ownership
15. Publication or Printing of Reports
The subgrant recipient shall submit for review
materials, or any other written materials view and approval one copy of any curricula tr ' ing
web site content, throw als that will be published, includingweb-basedaiials
gh funds from this grant at least thin materials and
dissemination date. Y (30} days prior to the targeted
9 d
All materials publicizing or resultingfrom
This project was supported b m award activities shall contain the follow
numbs awards p y Award No. jco„tact the office of Cri owing statements:
d by the Bureau of Justice A minas Justice Grants for award
findings, and conclusions or recommendations
Office of Justice Programs. T
are those of the a lust mendations expressed in thispublication/program/exhibitionhe °pinions,
r(s) and do not necessarily reflect the v• f Justice.
sews of the Department of Justice."
16. Audit
SFY 2010
a. subgrant recipients that expend $500
single or program-s ecific ,400 or more in a year in Federal awards shall have a
accordance with the federal OMB Circular A• audit shall be performed in
contract for this agreement shall b 1 33 and other applicable federal law.
c the subject audit. The e identified in the Schedule of Federal •The contract shall be identified as federal Financial Assistance
Florida Department of Law Enforcers funds passed throw
award amount, contras Enforcement and include the contract numb 9h the
t period, funds received and disbursed pp CF�A number,
subgrant recipient shall submit an annual•When applicable the
11.451 Fla. Stat. , 'Definitions; financial audit that meets the re ui
"Florida Single A s, duties; authorities; reports; rules."; q rernents of §
9 Audit Act"; and Rules of the Auditor ' § 2 �•.5 Fla. Stat. ,
Governmental Entity Auditsu and Chapter„General,, Chapter 10.550, ��Local
and For -Profit Organizations." 10. fi5p, Florida Single Audit Ac t Audits Nonprofit
b. A complete audit report that covers
be submitted within da s ers any portion of the effective dates of thi
audit period. In or y after its completion, but no later than s agreement must
der to be complete, the submitted re erne (9) months after the
and mans Port steal! include any management
din en response to all findin Semen#
letters issued separately management's written
Department. gs. Incomplete audit reports will no 9S, both audit report
and management letter fr
t be accepted by the
c• The subgrant recipient shall have all
audits co
(IPA). The IPA shall be eithecompleted by an Independent P
a Certified Public Accountant or a ubl�Accountant
Licensed Public Accountant_
d- The subgrant recipient shall take appropriate corrective action within six 6
regulations. p instances of noncompliance with si ) months of the
issue date of the audit re
th federal Paws and
e. The subgrant recipient shall ensure
Department, ar its desi that audit working papers are mad
audit report is r its designee, upon request for a period of three 3 r available to the
issued, unless extended in writingb the }years from the date the
y e Department
f subgrant recipients that expend
are exempt from the p d less than $500,000 in Federal awards
audit requirements of OMB Circular A_� aids during a Fiscal year
case, written notification, which can be in the33 for that fiscal year. In t
form, shall be provided to the Department form of the "Certification of Audi his
subgrant recipient is ex partment by the Chief Financial Offs # Exemption"
exempt. This notice shall be provided to the Officer, °r designee, that the
March 1 following the end of the fiscal a Department no
cal year. later than
Page 5
Edward Byrne Memorial Justice Assistance Grant (,JAG) Program
Florida Department of Law Enforcement
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period,the
subrecipient must report by letter to the Department the steps taken to initiate
reasons for delay, and the expected date.
ected start da p nitrate the project, the
.
b. If a project is not operational within 90 days of the original start date of the award eriod the
subrecipient must submit a second statement to the Department x p
implementation delay.
p explaining the
Y
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
nine 90 day Y Y j
ninety ( ) y period, but only b formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default b
reason of any failure in performance of this agreement accordingto its terms(includingY
failure by the subgrant recipient to make progress i any
P g n the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions strikes, e 9n
embargoes, and unusuallysevere weather, � freight
, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress,
if
such failure arises out of causes beyond the control of subgrant recipient p 9 su and a
without fault or negligence of either of them 9 t ecep�ent and consultant, and
the subgrant recipient shall not be deemed in
default, unless:
(1 } Supplies or services to be furnished by the consultant were obtainable from other
sources,
SFY 2010
Page 6
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and pp
(3) The subgrant recipient failed to reasonably comply with such order. -
C. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes In this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department for major substantive such as changes in project activities, targetpopulations,i 1Ye
implementation schedules project dire 9 service providers,
p 1 director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 10% of the total budget between current a
budget categories without prior approval as longthe fund approved
line item as s are transferred to an existing
c. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing- when respondingto an disputes,
disagreements, or questions of fact arisingunder this agreement y p es,
g Bement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
Pdecision.
performance of this agreement according to the Departments 9 Y
b. If the subgrant recipient appeals the Department's decision, the appeal also shall
writing within twenty-one (21) calendar days to the De pp all be made in
Y Department's clerk (agency clerk). The
subgrant recipients right to appeal the Department's decision is contained in I
and in procedures set forth in Rine 28-106.104 Florida § 120 , F a. Stat.,
Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under
9 § 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At a
representative of the Department, of the U.S.Department any time, a
. , p of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, ins
performed under this agreement. inspect and assess work
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida,
Department of Justice, the U.S. Comptroller General or a o da, the U.S.
representatives, shall have accessany of their duty authorized
to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose ur of a
according to the Financial Guide and the Common RuleP p audit and examination
.
b. The Department reserves the right to unilaterally terminate this agreement
recipient, implementing agency, or contractor refuses to all 9 t ,f the subgrant
ow public access to all documents,
papers, letters, or other materials subject to provisions of § 119, Fla. Stat. , and
SFY 2010
Page 7
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance,
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature
g gn atu a Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required b
law for employment, unless otherwise provided by law, the provisions of 435 Fla. q y
apply. § a Stat. shall
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons workingunder contract y
act who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435, Fla. Stat., usingthe level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations a
9 g s a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
SFY 2010
Page 8
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
for all purposes and checks in this subsection,
through the Florida Department f lion, statewide criminal and juvenile record P o law Enforcement, and federal criminal s checks
through the Federal bureau of Investigation, records checks
through local law enforcement agencies.
and may include focal criminal records checks
ecks
Any person who is required to undergo such a security background investi anon
uch investigation or refuses to submit fi 9 and
who refuses to cooperate ins
disqualified for employment in such Position n9erprints shaft be
p t,on or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the e
agency or employee. When fingerprinting is required, employing
or applicant for employment shall b quired, the fingerprints of the employee
authorized taw enforcement a taken by the employing agent or
ent officer and submitted to the Department Y y an
Enforcement for processing and forwarding,p rtment of Law
to the United States Department when requested by the employing
tote Unirse the Department p rtment of Justice for processing. The employing agency,
of law Enforcement for an c agency shall
Processing of the fingerprints. Y costs incurred by it in the
reimb
29. Drug Court Proiscts
A Drug Court Project must comply with
Programs. p y § 397.334, Fla. Stat., "Treatment-8as
ed Drug Court
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award
Department of Justice encourages to supp°rt overtime by law enforcement
•ges consultation with all allied com o officers, the U.S,
system in the affected jurisdiction, The ur P nents of the criminal 'us
systemic impacts such as increased Purpose of this consultation is to anticipate l justice
sed court dockets and the need for detentionP and plan for
31. Criminal Intelligence space.
�gence System
The subgrant recipient agrees that anyPrograms information technology system fund
9 s funds will comply with 28 C. F. R. Pa funded or supported by the
Systems Operating Policies, if the Office Part 23, Criminal Intelligence
applicable. Should the Office a of Justice Programs determines this regulation 9 nce
the Office of Justice of Justice Programs determine 28 C, i~ to be
ce Programs may, at its discretion perform C.F.R. Part 23 to be applicable,
23.20{g}. Should any violation of ' P orm audits of the system, as
per C.F.R..R U.S.C. 3789g c _ d . 28 C.F.R. Part 23 occur, the recipient per 28
{ } (} Recipient may not satisfysuch p t and . fined as
a fine with federal funds.
32. Confidential Funds
A signed certification that the project director
understands, and a revs to a � or the head of the Implernentin
effective edition 9 bide by all of the conditions for config Agency has read,
Of the Offce of Justice Programs Finan � denUal funds as set forth in the
that are involved with confidential fund clot Guide is required from a
grant application, s. The Signed certificsubmitted ation gust be It protects
at the time of
33• Equal Employment 0 ortuni pp ty (EEO)
a• Federal laws prohibit recipients of lino
race, color, national origin, religion,ncial assistance from discrtrninatin
race, of recipientsio sex, disability, or age in funded9 on the basis of
and implementing agencies must comply programs or activities, All
imposed nondiscrimination requirement with any applicable stat
Safe Streets Act of 1958 42 u s, which may include the Omnibus Crime utorrty-
S.C. § 3789d) the victims of CrimeU.S.C.Control and
? 0604(e)); The Juvenile Justice and Deli Act t42 US.
Delinquency Prevention Act of 2002 {42 U.S.C.t1S§
SFY 2410
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of law Enforcement
5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d ; the Rehabilitation
U.S.C. § 7 94}; the Americans with i ) Act of 1973 (29
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U. S.C. §§ 1681, 16839 1685-86 • the A
Act of 1975 (42 U.S.C. §§ 6101-07 -and }� 9e Discrimination
), Department of Justice Non -Discrimination
Regulations 28 CFR Part 42; see Ex. Crder 13279 (equal protection of -
based and community organizations).
q P the laws for faith
-
based
b. A subgrant recipient or implementing agency must developEE single an Q Plan if ,t has 50 or more
employees and it has received an !an must b Y 9 e award of $25,000 or more from the Department of
Justice. The
P e prepared using the on-line short form at
http://www.ojp.usdoj.gov/about/ocr/eeop comply.htm, must be retained
,and must be available by the subgrant
recipient or implementing agency, ailabie for review or audit. The
organization must also submit an EEO Certification to FDLE.
C. If the subgrant recipient or implementing agency is required to prepare
received any single award of $500, 000 or more q P p e an EEO Plan and has
. e from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A co
Justice approval letter must be submitted to FDL E. The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the
P EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, organization ' 9 ' a medical or educational
institution, or an Indian Tribe. If an or
must submit an EEO Certification g rs exempt from the EEO Plan requirement, it
ation to FDLE.
e. The subgrant recipient and implementing agency acknowledge that
EEO Requirements within 60 days of the project g at failure to comply with
Y p o�ect start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or .State court of Federal or State administrative
finding of discrimination after a due rotes agency makes a
process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds th
of the finding to the Office for Civil Rights, Office of Justice e recipient will forward a copy
t ce Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the
(ADA), Public Law 109-338, Which prohibits i Americans with Disabilities Act
basis of disabilityand requires p discrimination by public and private entities on the
q certain accommodations be made with regard to em I
(Title 1), state and local government services and transportation R oyment
(Title 111), and telecommunications Title lV . p n (Title 11}, public accommodations
( )
36. immigration and Nationality Act
No public funds will intentionally be awarded to an contractor
unauthorized alien workers, constitutingviolation who knowingly employs
e a violation of the employment provisions contained in 8
U.S.C. Section 1324a
( ), Section 274A(e) of the immigration and NationalityA (MINA").
Department shall consider the employment by an contractor Act (iNA }, The
Section 274A(e) of the iNA. Such violationy o of unauthorized aliens a violation of
by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be roue
this contract by the Department. grounds for unilateral cancellation of
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complyingwi
Historic Preservation Act, and other related federal ewith the NEPA, the National
nvironmental impact analyses
SFY 2010
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
requirements in the use of subgrant funds by the subgrant recipient.
following new activities whether or not the g P t• This applies to the
y are being specifically funded with these sub rant
funds. That is, it applies as long as the activityis being - %
or any third party and the activityneeds 9 conducted by the subgrant recipient
funds t0 be undertaken in order to use these subg
rant
(1) New construction;
(2) Minor renovation or remodeling of a ro e
the National Re ister of Ni p p �ear Y either (a) listed on or eligible for listingon
9 storic Places or (b) located within a 100- flood •
Y od plain,
(3) A renovation, tease, or any other use proposed '
result in a change in its basic prior P e of a building or 9 e, facility and
that will either (a
p or use or (b) significantly change its siz • )
(4) Implementation of a new program involvin the
that area 9 use of chemicals other than chemicals
( ) purchased as an incidental component of a fundedoffice,household, activity and (b)
traditionally used, for example, in of
environments. usehold, recreational, or educational
(b) Implementation of a program relatingto clandestine. tine. rnethamphetamine laboratory
operations, including the identification, seizure, or closure
methamphetamine laboratories. of clandestine
Preparation of an Environmental
b. The subgrant recipient understands and agrees 9 es that complying with NEpa� may require the
directed by the Bureau of Justice Assistance. The
Assessment and/or an Environmental Impact St
P atement, as
agrees #o the requirements for implementation subgrant recipient further understands and
Department of Justice f P mentation of a Mitigation Plan, as detailed b the
or programs relating to methamphetamine laboratoryy
operations.
c. For any of a subgrant recipient's existing program
subgrants, the sub, reci ie 9 p 9 ram
s or activities that will be funded b these
9 p nt, upon specific request from the De artmen y
Department of Justice, agrees to cooperate with theP t and the U.S.
by Department of Justice of a national or program Department of Justice in any pre oration
environmental assessment of that p
program or activity. at funded
37. Non -Procurement, Debarment and Suspension
p ion
SFY 2010
The subgrant recipient agrees to comp) with Executive
Suspension and 2 CPR 180 "JUfO•y utrve Order 12549, Debarment and
B Guidelines To Agencies On Governrmentw,id
Suspension (iVonprocurernent}" These Procedures a Debarment And
not enter into any lower tiered Gov p s require the subgrant recipient to certify it Bred transaction with a person who is de shall
declared ineligible or is voluntarily excluded from Participating barred, suspended,
authorized by the Department. If the paicipating in this covered transaction, unless
subgrant is $'100,000 or more, the subgrant
implementing agency certify that they and their principals. 9 recipient and
p ncrpals.
a. Are not presently debarred, suspended, proposed
sentenced to a denial of Federal b A p d for debarment, declared ineligible
benefits by a State or Federal court, or voluntaril
from covered transactions by any Federal department Y excluded
p rtment or agency;
b. Have not within athree-year period preceding .
Judgment rendered against the P 9 this application been convicted of or had a
9 m for commission of fraud or a criminal offer crv,l
with obtaining, attempting to obtain, or performingse in connection
transaction or contract under a public transaction;
a Public (Federal, State, or local)
statutes or commission of p nsaction, violation of Federal or State antitru embezzlement theft, forgery, bribery, falsification or rust
records, making false statements, or receivingstolenproperty;destruction of
Page 1 i
Edward Byrne Memorial Justice Assistance Grant (,JAG) Program
Florida Department of Law Enforcement
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all su bawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the ur ose
of lobbying the legislature or a state agency is prohibited under this contract.P p
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either an directly or
indirectly, in support of the enactment, repeal, modification or adoption of I
P yaw, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
SFY 2010
Page 12
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
41. "Pay — to -- Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local
jail, toas referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. it does not include juvenile detention centers. "Pay -to -
stay programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetarnine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that an ram or
initiative involving the identification, seizure, or closure of clandestine y program
t ne methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the sites where an remaining
(} y n ng chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from an of 9
R y clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate fundingto include
funding, as necessary, beyond that provided b this award; and 3 implement
Y (} plement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly9
use of its own resources and staff or maysecure the through the
qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned b the subgrant
recipient to the seizure or closure if of clandestine methamphetamine
9
phetarnine laboratories:
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned b the
clandestine methamphetamine
subgrant recipient to either the seizure or closure of 9 y
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA rQ safety equipment;
protective wear and other required safe e
(4) Assign properly trained personnel to prepare a comprehensive contamination report n
each closed laboratory; P °
(5) Employ qualified disposal contractors to remove all chemicals and associated
SFY 2014
Page 13
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
�7} Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
19649 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httio://www.lea.gov.
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
SFY 2010 Page 14
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the (National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
50. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction all schemas
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
htti3;L/www.niem.gov/`!mi3lementationguide.phtp-
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
SFY 2010 Page 15
Edward Byrne Memorial Justice Assi
stance Gra t JA
Florida Qepartment of Law Enforcement v� rrvgram
53. Privacy Certification
The subgrant recipient agrees to Comply
3789g and 28 C.F.R. Part 22 that p y with all confdentiality requirements of 4
information• Gran at are applicable to collection, use a Z �•S•C• Section
Grantee further agrees, as a condition of r and revelation of data or
Certificate that is in accord with requirements grant approval, to submit a Privacy
22.23. q ernents of 28 C. i=. R. Part 22 and, in particular, y
P lar, section
54. State Information TechnologyPoint oint of Contact
The subgrant recipient agrees to ensure that the State information Technolo
egarding any information technology r de Point of Contact
during the obligation and expenditures 9Y project landed b this
and state governmental entities period. This is to facilitate communication y s grant
es regarding various information tech cation among local
conducted with these grant funds. In addition, technology projects being
file documenting the meetingof Lion, the recipient agrees to maintain 9
Points u Contact this requirement. For a list of State an administrative
go to http.//vr,v,yy•it,ojp govldefault.as � _ information Technology
px .area-po+icygndpractice&page=1 046.
55. Interstate Connectivity
To avoid duplicating existing network
Justice Assistance for law enforcement s or IT systems in any initiatives fund
orcement information sharing s stem ed by the Bureau of
connectivity between jurisdictions, such s ste Y s which involve interstate
networks as the communication backboney ms steal! employ, to the extent possible
recipient can demonstrate to the to achieve interstate Connectivity,u .existing
satisfaction of the Bureau of Justice mess the subgrant
requirement would not be cost effective or Assistance that this
proposed IT system. would impair the functionality of an existing is
trng or
56. Supplanting
The subgrant recipient agrees that
State or local funds bu funds received under this award wi
t will be used to increase the amounts It not be used ld supplant
absence of Federal funds, be made ay is of such funds that w
available for law enforcement activities,ou, in the
57. Conflict of Interest
The subgrant recipient and implementing agency will establish
from using their positron p safe guar ds to Prohibit employees
s for a purpOSe that constitutes or r 9
organizational conflict of interest, or persona presents the appearance of personal or
I gain,
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply
and Real Property P Y with the requirements of the Uniform R
p rty Acquisitions Act of 1970 (42 eloc ova Assistance
treatment of persons displaced as a re U.S.C. § 4601 et seq.), which govern
suit of federal and federally assisted g ern the
59• Limitations on Government programs.
t Employees Financed by Federal
Assistance
The subgrant recipient will Comply w.
which limit certain political p y with requirements of 5 U.S.C. 1_
P al activities of State or local §§ 50� 08 and §§ 7324.28
employment is in connection with an activity government employees whose
+ty financed in whole or in part b f principal
SQ• Equal Treatment for FaithY federal assistance.
Based Organizations
The grantee agrees to comp! with
Department of Justice regulationy the applicable requirements of 28
governing „Equal Treatment C.F.R. Part 38; the
for Faith Based Organizations"
SFY 2010 (the
Page 16
• r i 4
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of ;Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http:/A&ww.ojp.gov/about/ocr/equai_fbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
SFY 2010 Page 17
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
Special Recovery Act Conditions
1. Recovery Act
a. All subgrant recipients must comply with Public Law 111-5, the American Recovery
Reinvestment Act of 2009 (This law is a federal public law).
and
b. The subgrant recipient understands and agrees that all other terms and conditions
in this award, or in applicable FDLE or Office of Justice Programs contained
guidance, apply unless the conflict or are s 9 s grant policy statements or
Y superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act o
Act" requirements. f 2009,
Public Law 111-5 ("ARRA" or "Recovery responsible far contacting } q ements. subgrant recipients are
res
p acting their grant managers for any needed clarifications.
c. The recipient agrees to comply with any modifications or additional requirements
imposed by law and future FDLE or Office of Justice Pr q s that maybe
Programs (including government -wide)
guidance and clarifications of Recovery Act requirements.
2. Access to Records; Interviews
The subgrant recipient understands and agrees that FDLE, the Department of •
the Office of Justice Programs and the Office of the In p Justice (including
and the Government AccountabilitySpector General}), and its representatives,
Office, shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this
award, including such records of any subgrant recipient, contr, Recovery Act
A actor, or subcontractor. See items
23 and 24 of the Standard Conditions.
The recipient also understands and agrees that FDLE, the Department of Justice,
Government Accountability Office are authorized to interview and the
subgrant recipient, contractor, or subcontractor any officer or employee of the
Act award.
regarding transactions related to this Recovery
3. One-time funding
The subgrant recipient understands and agrees that awards under the Re
time awards and accordingly that its proposed ro'ect activitie covery Act will be one. p J sand deliverables are to be
accomplished without additional Department of Justice funding.
4. Separate Tracking and Reporting of Recovery Act Funds and Outcom
es
The subgrantrecipient agrees to track, account for, and report on all fund
award (including specific outcomes and benefit P s from this Recovery Act.
s attributable to Recovery Act funds) separately
from all other funds, including Department of Justice award funds from
awarded for the same or similar purposes or programs. non -Recovery Act awards
p g (Recovery Act funds may be used in
conjunction with other funding as necessary to complete projects, but tracking
Recovery Act funds must be separate.) and reporting of
Accordingly, the accounting systems of the subgrant recipient must ensure
Recovery Act award are not commingled with funds from that funds from this
g any other source.
The subgrant recipient further agrees that all personnel whose activities
award will maintain tirnesheets to document hours worked for activities related to this award and
non award related activities.
SFY 2010
Page 1
Florida Department of Law Enforcement
Edward By
Memorial Justice Assistance Grant Program
American Recoveryt Act of 2i�
and Reinvestment 9
9
5. Central Contractor Registration and DUNS Number
The subgrant recipient must maintain a current registration in the Central
(www.ccr.gov) at all tunes Burin which it has an tat Contractor Registration
funds. A Dun and brad g Y active federal awards funded with Recovery Act
Bradstreet Data Universal Numbering System (DUNS) Number
(www.dnb.com) is one of the requirements for registration in the Central
Contractor Registration.
S. Additional Audit Requirements - Recovery Act Transaction
Expenditures of Federal Awards s listed in Schedule of
a. The subgrant recipient agrees to maintain records that identifyadequately
application of RecoveryAct funds to � quately the source and
maximize the transparency and accountability of funds
authorized under the Recovery Act as required by the Act and in accordance
215.21, "Uniform Administrative Requirements o dance with Z CFR
Higher Education Hospitals, q for Grants and Agreements with Institutions of
Rules pitals, and Other Non-profit Organizations" and OMB A-102 Common
es provisions (relating to Grants and Cooperative Agreements with State an
Governments). d Local
b. The subgrant recipient agrees to separately identifythe expenditures
Act on the A drtures for Federal awards
under the Recovery a Schedule of Expenditures of Federal Awards (SEFA) and th
Data Collection Form (SF -SAC) required by OMB Circular A-133. ) e
if the Single Audit Act Amendments of 1998 an This condition only applies
d QMB Circular A-133, "Audits of States, Local
Governments, and Non -Profit Organizations" cover the subgrant '
accomplished by identifying expenditures for F 9 t recipient. This shall be
Federal awards made under the Recovery Act
separately on the SEFA as separate rows under Item 9 of Part III on the
number, and inclusion of the prefix "ARRA-" in identifying SF -SAC by CFDA
t fy,ng the name of the Federal program
on the SEFA and as the first characters in Item 9d of Part III on the
SFSAC.
7. Reporting (Section 1512)
a. In addition to the reporting requirements in item 3 of the Stand
recipients must provide any information necessaryand Conditions, subgrant
#o comply with section 1512 of the
Recovery Act, which requires detailed reporting b FOLE not l
after the end of each calendar quarter. Receipt Y later than ten calendar days
reporting, q eipt of funds will be contingent upon timely
b. The subgrant recipient must complete projects or activities which ch are funded under the
Recovery Act and report on use of RecoveryhrAct funds provided through this subgrant.
Information from these rep
orts will be made available to the public.
S. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Department
General any credible evidence that aprincipal,p ent of Justice, office of the Inspector
other person has either 1 employee, agent, contractor, subcontractor, or
Act; or ) submitted a false claim for Recovery Act funds under th
2) committed a criminal or civil violation of laws pertaining a False Claims
bribe p g to fraud, conflict of interest,
bribery, gratuity, or similar misconduct involving Recovery Act funds.
abuse, or misconduct should be reported to the Potential fraud, waste,
Office of the Inspector General by
mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
SFY2010
Page 2
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 8694499
or hotline fax: (202) 616-9881
Additional information is available from the Department of Justice Office of the Inspector General
website at www.usdoj.gov/oig.
9. Protecting State and Local Government and Contractor Whistleblowers (Section 1563)
The subgrant recipient recognizes that the Recovery Act provides certain protections against
reprisals for employees of non -Federal employers who disclose information reasonably believed
to be evidence of gross management, gross waste, substantial and specific danger to public
health or safety, abuse of authority, or violations of law related to contracts or grants using
Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The
text of Recovery Act is available at www.ojp,usdoj.gov/recovery.
10. Limit on Funds (Section 1604)
None of the funds appropriated or otherwise made available in this Act may be used by any State
or local government, or any private entity, for any casino or other gambling establishment,
aquarium, zoo, golf course, or swimming pool.
11. Infrastructure Investment (Sections 1 511 and 1602)
The subgrant recipient agrees that it may not use any funds made available under this Recovery
Act award for infrastructure investment absent submission of a satisfactory certification under
section 1511 of the Recovery Act. Should the subgrant recipient decide to use funds for
infrastructure investment subsequent to award, the subgrant recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from the Office of
Justice Programs. In seeking such approval, the recipient shall give preference to activities that
can be started and completed expeditiously, and shall use award funds in a manner that
maximizes job creation and economic benefits. The text of the Recovery Act (including
sections1511 and 1602) is available at www.ojp.usdoj.gov/recovery.
12. Buy American (Section 1605)
a. The subgrant recipient understands that this award is subject to the provisions of section
1605 of the Recovery Act ("Buy American"). No award funds may be used for iron, steel, or
manufactured goods for a project for the construction, alteration, maintenance, or repair of a
public building or public work, unless the recipient provides advance written notification to the
Office of Justice Programs program office for approval. All projects must comply with
government -wide standard conditions (anticipated to be published in subpart B of 2 C.F.R.
part 176) that further implement the specific requirements or exceptions of section 1605.
b. Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for
the construction, alteration, maintenance, or repair of a public building or public work unless
all of the iron, steel, and manufactured goods used in the project are produced in the United
States, subject to certain exceptions, including United States obligations under international
agreements.
SFY 2010 Page 3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Pr
American Recove and Reinvestment Act of 2eograrn
09
13. Wage Rate Requirements (Section 1606
Notwithstanding any other provision of law and in a manner consistent with other provisions in
this Act, all laborers and mechanics employed or assist by contractors and subcontractors on projects
funded directly by assisted in whole or in part by and through the Federal Govern
pursuant to this Act shall be paid wages at rates not less than those meat
character similar in the locality as determined by the S Prevailing on projects of a
subchapter IV of chapter 31 of title 4 Secretary of Labor �n accordance with
o, United States Code. Pursuant to Reorganization Plan
14 and the Copeland Act, 40 U.S.C. 3145, the DepartmentNo'
CFR Parts 1, 3, and 5 to implement the of Labor has issued regulations at 29
Davis -Bacon and related Acts, Regulations in 29 CFR
5.5 instruct agencies concerning application of the stand
forth in that section. The standard Davis- and Davis -Bacon contract clauses set
Bacon contract clauses found in 29 CFR 5.5 a are to
be incorporated in any covered contracts made under this� }
construction, alteration or repair (includingi award that are in excess of $2,Oo0 far
painting and decorating),
For additional guidance on the wage rate requirements o
rants cooperative q f section 1606, contact your awarding
agency. Recipients of
9 P rative agreements and loans should direct their initial
inquires concerning the application of Davis -Bacon requirements •
project to the Federal agency fundingthe ro• quirements to a particular federally assisted
authority under Reorganization project. The Secretary of Labor retains final coverage
9 on Plan Number 14.
14. NEPA and Related Laws
The subgrant recipient understands that all Office of Justice
National Environmental PolicyAct NE t+ce Programs awards are subject to the
Federal laws (including (NEPA, 42 U.S.C. section 4329 et seq.) and other related
recipient agrees to assist the Office of Just }� , applicable. The subgrant
NEPA and related laws if th ice Programs ►n carrying out its responsibilities under
e subgrant recipient plans to use RecoveryAct funds t
any activity that triggers these requirements, such as renovation � undertake
Part 61, App. 0.) The subgrant recipient also agrees t or construction. See 28 C.F.R,
environmental Paws and re ulations applicable 9 o comply with all Federal, State, and loco!
activities to be fund 9 to the development and implementation of
funded under this award. See item 36 of the Standard Co the
Conditions.
15. Misuse of award funds
SFY 2010
The recipient understands and agrees that misuse of
award funds may result in a range of
penalties, including suspension of current and
future funds, suspension or debarment from
federal grants, recoupment of monies provided under a
penalties. n award, and civil and/or criminal
Page 4
CERTIFICATION AS TO FEDERAL GROSS REVENUES RECEIVED
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
Certification as to Federal Gross Revenues Received
The chief financial officer for the subgrantee makes the following certifications:
• The subgrantee in its preceding fiscal year did NOT receive 80 percent or more of
its annual gross revenues in Federal awards.
AND/OR
• The subgrantee in its preceding fiscal year did NOT receive $25,00.0,000 or more in
annual gross revenues from Federal awards.
k -
10
SighaTure o bgrantee Chief F16ancial Officer
Danny Kolhaae
Typed Name of Subgrantee Chief Financial Officer
Clerk of the Court
Title of Subgrantee Chief Financial Officer
Monroe County
Name of Subgrantee
07/01/2009
Date
Note: If the subgrantee in its preceding fiscal year BOTH received 80 percent or more
of its annual gross revenues in Federal awards AND received $25,000,000 or more in
annual gross revenues from Federal awards, then it must provide FDLE with the names
and total compensation of the five most highly compensated officers of the subgrantee.
FOLE JAG Recovery Act Grant Application Package Certiffeetion as to Federal Gross Revenues Received
RESOLUTION No. 201 - 2009
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2010
EDWARO BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
funding under the American Recovery and Reinvestment Act for Fiscal Year 2010
Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of. the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $410,521 with no
cash match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the ARRA Fiscal Year 2010 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 151h day of July, A.D., 2009.
Mayor Neugent Yes
Mayor Pro Tern Murphy Y F. S
Commissioner Carruthers Yes
'a..
.' -` : = Commissioner DiGennaro Yes
0:�
C)
_ ..- Commissioner W igington ypq
,
Monr ounty Board o omrnissiners
Uj
EAttM
ai+
Clerk of Court Mayor
M 0 PJ R a E C O U i A T T 0 F-4% 1% 4E..
(I - , ---
. It Clad cii,
CNR sT!NG M. LsMdERT-R-AAR 043
fAss -,STA . T Q C2(///�(_1�Y/,,,Y �,T r� R �4 F Y
' •' IR i
CERT FIR. M -
Recipient Name and Address: Monroe Caumy Board of Cit 00 SMOMW S+
County Commissioners -&�V f7L. 0HO
Grant Title: Law Enforcement Equipment Utad
P9 a Grant Number: 2010-ARRC-320
Award Amount: $58,646 _
Contact Person Name and Title: Lisa Tennyson, . Grants Administrator Phone
Number; ( 309 292-4444
Federal regulations require recipients of financial assistan
ce from the Office of Justice Programs {OJp), its component Office of Community Oriented Policing Services COP
Employment Opportunity Plan ESOP in { S) to prepare, maintain on file, submit to OJP fo P nt agencies, and the
i ) accordance with 2S C.F.R r review, and implement an Equal
the EEQP requirements. Other recipients, according t t §§ aZ'301-.3Qg, The regulations exempt some recipients
do not need to submit the EEO to OJP for revs S o he regulations, must prepare, maintain on file and implement c�Prents from all of
review. Recipients that claim a complete exemption from PP requirement
a ent m but they
complete Section A below. Recipients that claim the limited p m the EEQP rc uirernent exemption from the submission requirement, must complete must
below. A recipient should complete either Section A m fe or Section 8, not both. if a recipient receives multi p � Stetson B
please complete a farm for each grant, ensuringthat an Ple OIP or y ESOP recipient certifies as completed and on file i COPS $rants,
prepared within two years of the latest grant. Please send the com
pletedwithin
form(s) to the Office for { f, Office
has been
Street N.W. o Civil Rights, Office of Justice Programs,
0690 or TTY (202 307-2027. Washington, D.C. 20$3 ], For assistance in com !c
F ring this form, please call (202)307.
Section A- Declaration Claiming
o
apply g malete Exemption from the EEOp e R qulrement. Please check all the boxes tho r
❑ Recipient has less than 50 employees,
Q Recipient is an Indian tribe,
❑ Recipient is anon -profit organization, ❑ ❑ Recipient is a medical institution, Recipient is an educational institution, or
❑ Recipient is receiving an award less than S2S
I, '0QO
[responsible oi'ticiall, certify that
prepare an EEQP for the reason(s) checked above u [recipient] is not required t Pursuant to 2$ C.F.R §42,302, 1 further certifyt � o
[tees ien t w' that
laws that prohibit discrimination in ern tom P ] ill comply with applicable
p y ent and in the delivery of services, p� le Federal civil rights
Print or type Name and Title
Signature
Date
Section B- Declaration Claiming xem ton from the EE p u 1 •Q
EEQP Is on File for Review. a uirement and Certifying That an
If a recipient agency has 50 or more employees and is re
ceiving a single award or subaward for .�ZS,400 or rnor
then the recipient agency does not have to submit an EE e, but les
sfollowing' than $500,004,
lowing {42 C.F.R. § 42.305j;
f, Roman Gastesi, Jr., County Administrator
the Monroe County Board of County C--' ommissioners [responsible oMciall. certify t
employees and is receiving• Y that
a single award or subaward for $25 00 [reciptentj,which has 50 or more
ESOP in accordance with 28 CFR 42.30I � 4 or more, but less than �500 000 § , et seq., subpart E. [ further certify has formulated an signed into erect within the past two ears b ,that the ESOP has been formulated
the office of: Calvin A hi EEO y y the proper authority and that it is avails P iand
Officer, Monroe Count eocC available for review. The EEpp is on file in
at % 100 Simonton Street, Key West, Florida 33040 •
employees or for review [organization),
or audit by officals of the relevant state 1 [addressj,fos• review by the public and
Justice Programs, U. S. Department of Justice, Panning agency or the Office far s ice, as required by relevant Civil Rights, Office of
d re ions.
Roman Gastesi, Jr., County Administrator
Print�'—"'----------. '"'
or type ,game and Title _
-- 11 aS
Signature —'-- --
Date
OMB Approval No. It 21-0140 EXPirat ion Date- 0 113 1106
T r
ReclPt°nt Name and Addres • f�1on F
.S. roe County Sheriff's aOf`ftce
Grant Title: 5525 College Road K w . n f„_ _ _ _� E Key West, FL 33040
Contact Pe Grant Number:XU6URCw
rson Name. deg
and Title: Tamara Sni Award Amount:
, Grants Administrator
Phone Number: (3 x' g
Federal regulations rzq�rire recr 1e � 2'7a90
007u orCornmunit P nts `�f �nancisl assistance from t
En'Ployment p yOriented Policin heOrrice of JusticePportunit plan g Services (COPS) toprepare,mai Projrama(pip , itt"OP re ulrements. Y (�EOP) in accordance with 28 maintain on file. submit to ) s component a
do not need to sub Other recipients, accordin C.F.R �# �Z•34l ••305. 0)P Por revi1ew� and gentles, and the
mat the EEOP to 8 to the regulation The regulationsexempt implement to Equal
complete Section OJP for review. Recipients that i� must prepare, maintain on file fipt some rccfpicnrsfr+am all '� i'einw• Recipients that t c ti�m a com and implement a of
bCiow. ,� recipient sboald corn he limited axe Plate exemption from n EEOP, but
Please com ptete *Idler Section A or In
rr'orn the submission rc vim the EEOp requirement
theY
plate a form Por, each gran ensuring section B q remrnt• mull c �uirement must
prepared within two g that an ,not bath. If a rccip1Cnt rrerives omplev Seetio• e
U.S. De a Years of the latest grant, Please ten �Et3P rec�pi¢nt ccrtilres as ream multiple 01P or COP
p nmcnt o f / ust icG, 8 ! 0 7u' Street, )�i, W d the co mRfeten ferrets Pleted and on file (i f a S gtante,
0690 Dr 1'Ty �4Z) 307- Washington, L t) to the "Ift For . pPlicab10) has been
2427. .C. 20331. For assigsnce ' Civil Rights, office of 1
Section A- Dec1a in cnnrpietin ustice Pro tram
ration Claimirt 8 this form, pleaso call s,
°PP�Y• E� Coat le Xe t• (241)�07,
n from the EEOp Re uir
d 4 emerti �rao.ee check a// Ilfr
Recipient has less than SO em ip 60OT#$ that
0 Recipient is a non-r P yeas' 4 Re • .
P °fit °rganization, aiP1Cnt is an Indian tribe,
Recipient is a medioai Institution
Recipient is an educations
1, Q Recipient is receivin l Irfstitutior,e or
8 an a nd less than $2 S, 000
Prepare an EEpP for the reaso [respoAsibte
nfs) checked above oficiafj, certify that
laws that , pursuant to 28 C.F.R freciptentj is not required prohibit discrirninailorl i §42.302. 1 further certifyt °d to
n em !o jreciptevt) Will Comply h8t
ifl yrrtent and en the delivery of P y with e
Aria t or t services. pA��cable Federal civil ri h
YAK Nsr�e and Title g ft
Signature
Sectlov B- DeClaratia oat'
File for R
EEQP 1s on F' n Clai rn irtg
teView, °th P b is'ion ire
and Certifying That an
1ft recipien�ageAey has SO or
then the recipient a has
more employees and is receivin
B y doe$ not have to Submit an ESQ 8 a single sward or subsward f P to OJP for review A., ion of S25'OOQ or more, but ks: t
i, MICh"I D. Rica. Chiot, 8urseu of S as it ccrtitics f4Rn S500
the Mon Admtnistratlort the Pollowln , 1000,
^� county Sherrft's aryls S ( 2 C. f . R , 1 q 2, 30S};
employees and is recervin [responsible oc�
EEOp in accordance with 8 a single award or subawar �, Certify that
signed into effect h 28 Cf=R �42.30 I, erne d for SZS,000 or more [reclpj�t1�H,hich h� SQ or
wlthiR the Q•, subpart �, I further . but less than �SQO,OaU h rn�C
the office of: Human Aeaou past two years by the pro r certify that the as fo'T'tulated an
at 5521-65 Con "C°e OtHston ltitonroe Ca,n Sty authority and that it is available EOP has been forraular
Road, Key We%, F� 3304p °��'_ oM� t$ble for review, The °d and
employees or for review 4r ESOP is on file in
Jush'ce pro dit by officials of the re�ev )°rgatiizatfoa
Programs �. S' Department of,lustr' ant state Planning [Addressj�for revie 1,
Ce, as re 8 agency or the Office for w by the public and
Michael p, Rios required by relevant taws Civil Ra ht
Chief, Bureau of Adrnlrri8tr'at;on r ti4ns. g S, dCe Of
print or type Nstnt led Title ~`'""`—�--,._....
at
OMB APprovat No. i 121-0 f4t) e �
� tactpn Date- 01131/06
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act -JAG Countywide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc, are not acceptable.
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coffCriiritnak:.sce'Fants
Signature:
Typed Name and Title: p"n H. WMAAr, Aftl11k�f
Date: _ Q— /S'• Q 1
1... . 6 , �,41�••y� 1r' : :�.�i .. l.i .L • /, �,� ,. b rat•: c, . �e ••, ;: '!, a. „ , s
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Typed Name of Su eci nt: Monroe County
Signature:
Typed Name and Title: Roman Gastesi, County Adminstrator
Date:
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Typed Name of Implementing Agency: Monroe County Sheriff ' s Of f ice
Signature: Sheriff Robert P . Peryam
Typed Name and Title: DQ/A�
Date: July 2. 2009
Application Ref # 2010-ARRC-320 Section #6 Page 1 of 1
Contract -ARRC-MONK- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)