Item G3
BOARD OF GOVERNORS
OF FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date; December 16. 2009
Division; Emergency Services
Bulk Item; Yes
No~
Department; Fire Rescue
Staff'Contact Person/Phone #: Wally Romero X8726
AGENDA ITEM WORDING: Approval for the installation of a water main distribution Tap upgrade
on Conch Key and issue a purchase order for $27,629.87 to sole source provider, Florida Keys
Aqueduct Authority (FKAA).
ITEM BACKGROUND: This water main distribution Tap upgrade will provide improved Florida
Keys Aqueduct Authority water distribution for fire hydrants on Conch Key. This shall be done by
changing the water distribution line from a four (4) inch tap to a si'k (6) inch line. This can only be
done at the tap, a concrete underground vault that contains the valves that control the water flow. This
will result in increased water flow and gallons per minute that are required for fIre protecti.o~. During
the budget process for FY 2010 funds were appropriated for hydrant and well capital improvements.,
-
PREVIOUS RELEVANT BOARD ACTION: During the budget process for FY 2010 funds were
appropriated for hydrant and well capital improvements.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval as written
TOTAL COST: $27.629.87 INDIRECT COST: BUDGETED: Yes -1LNo_
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $27.629.87 SOURCE OF FUNDS: 11500-560M630
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
-I - __
APPROVED BY: County Atty ~i:Y' OMB/Purchasing V-;' Risk Management L
'J
DOCUMENTATION: Included X NotRequired_
DISPOSITION:
AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF GOVERNORS
AGENDA ROUTING
Contract#_
Effective Date:
Expiration Date;
Agenda Purpose/Des,cription:
Approval for the installation of a water main distribution tap uPll'rade on Conch Kev and
to issue a purchase order for $27.629:87 to sole source orovider. Florida Keys Aqueduct
Authority.
Staff Contact
Camille Dubroff
(Name)
6010
(Ext.)
EmerJ;!:ency Services 1 Stoo 14
(Department/Stop #)
for BOCe meeting on
12/16/2009
Agenda Deadline: 12/0212009
AGENDA COSTS
Total Dollar Value $
-
Budgeted? Yes[;gJ No 0
Grant: $
County Match: $
$$26,629.87 Current
Year
Portion: $
Account Codes: 11500~560-630--=- -=-_
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- w ~ _
-----... -- ~ --
ADDITIONAL COSTS
Estimated Ongoing Costs: $-L yr For:
(Not included in dollar value abov~ (eg. maintenance, utilities, ianitorial. salaries, etc,)
- - - -
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AGENDA REVIEW
Changes
Date In Needed Re~~r
Division Director J2::1:.rt) YesO No(RL --c7t-R~
RiSkMa~men.~ ~ YesDNoD I X
O.~.lP~h~tg ~1~YesDNo~.:-i;;- '~
~ / (I ! I""
County Attorney n --7,,> - (q YesD NoUf ( \'t...{f.,dr..LJ-~~ r .fl-ttJji
/'
)
Date Out
) 2..- f - <) i
11-.~~.fO
I. I,~' VJ
Comments:
OMB Form Revised 2/27/01 MCP #2
OK~~ErY ~O~~~04~E
(305) 294-4641
r~'~----
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem Sylvia J. Murphy, District 5
Kim Wigington, District 1
Heather Carruthers, District 3
Mario Di Gennaro, District 4
OFFICE of
FIRE RESCUE
490 63rd Street
Marathon, FI. 33050
PHONE: (305) 289-6010
FAX: (305) 289-6013
October 5, 2009
Tom Morgan
Director of Pipeline Operation
FKAA
1100 Kennedy Drive
Key West, FL 33040
Re: Tap Upgrade and Hydrant Installation at Conch Key
-
-
Dear Mr. Morgan,
This letter shall serve as a request for a quote for the following:
· An upgrade to the existing tap at North Conch Avenue and Overseas Highway, at the 63 mile marker.
· The installation of two (2) fire hydrants. One located at the comer of Seaview Avenue and North Conch
Avenue on Conch Key and the other located approximately 800 foot north of the Seaview Avenue/North
Conch Avenue hydrant installation.
This project will help enhance the fire protection for the residents of Conch Key, and to provide the necessary water
upgrade for the construction project that shall be required at the Fire Station.
If you have any questions or require any further information please do not hesitate to contact me at your
convemence.
Sincerely,
Arthur "Wally" Romero
Assistant Fire Marshal
Monroe County Fire Rescue
cc: Steve Zavalney, Captain of Fire Prevention
James Callahan, Fire Chief
Gary Boswell, Deputy Chief of Operations
Jolynn Reynolds, PE, Water Quality engineer, FKAA
Mamie Thrift, Engineering FKAA
Florida Keys
Aqueduct Authority
Post Office Box 1239
1100 Kennedy Drive
KeyWest, Florida 33041-1239
Telephone (3D5) 296-2454
www.fkaa.com
November 12, 2009
Mr. Wally Romero
Monroe County Fire Department
490 63rd Street
Marathon, Florida 33050
RE: Conch Key Fire Station
Upgrade of Tap #62 for Fire Protection to Conch Key
Dear Mr. Romero-
David C. Ritz
Chairman
Key Largo
Elena Z, Herrera
Vice-Chairman
Rockland Key
Rose M. Delf
Secretaryrrreasurer
Big Pine Key
J. Robert Dean
Key West
Antoinette M. Appell
Marathon
James C, Reynolds
Executive Director
-
-
Monroe County Fire Department has requested an upgrade for fire flow capabilities in the Conch Key area. As
the sole purveyor of potable water for the Keys, the Florida Keys Aqueduct Authority has provided a quote to
upgrade Transmission Master Meter Tap #62 which supplies Conch Key. All work will be performed by the
Authorities Operations Department personnel.
Should you have any questions or require any further information please feel free to call me.
Sincerely Yours,
Florida Keys Aqueduct Authority
z7)/OJ--
Mamie L. Thrift
Distribution Design Specialist
CC: Tom Morgan, Director of Pipeline Operations
Brent Cranney, Operations Area Manager, Middle Keys
Tom Walker, Engineering Department Director
Jolynn Reynolds, Water Quality Associate Engineer
FLORIDA KEYS AQUEDUCT AUTHORITY
.. .. . .. ... S.,ECIAL .BILLlNG
\lVORKOROERCOST SUMMARY
Customer:
Esttll1ateontap Upgrade #G2Col1chKeyfor Monroe County
Description of work:
Dates performed:
Labor and materials:
Labor:
Direct labor (at overtime rates}
Labor overhead rale (34%)
$2.787,35
$947.70
; :;161i1f Jab'orcharges.
...........,
....o.e"'.. '..,
........__.....c
, .. ~ _ n . . . . . . . . ~ . .
< ' . . . _ . . , + , . . ~ . _ n < . .
. - ,.-.............
. ~ _ . . . _ _ A . ~ . . . . . . , . .
.... ..................' ...
,., ".c..........,.., ,......
e, ",..,................. "'+<c
.,. .................. '.n",.
,." ..,..<....."... .,<, -.,,< ,
c, ..................,...,...<
..,.................,'. -'.< '..
~. .. < . . . . . .
.... ,',>:::$$...r.aio5
Materials:
Malerials and supplies. at cost
Materials and supplies overhead rale (9%}
-
-
$17,978.40
$1.618.06
.. -" ---. -, '" , _". _ __"'_,. c. ,. .
;'~T~i:~~~~~~~.~~~i:~~(;:;;::~:~:::::::~;:{/:::::< ..
....-...............,.." "
<..'...r............, "...,.... _ _, .
::::::::::::: ;:;::::;::::::: ::::;:::::::::::::: ::::: ::::~1 ~~~9'6;4B:
Total labor and materials
$23,331.51
Administrative overhead rate
. . " . . . - . < . . . . . . . . . . . 0 . , . . . , " ~ '. ,_ ".',',., " n . _ . u . . . . _ ' . . . . . _ " ' . . _ ...... . . . . .' . .. .'.... '.' I . . . . . . . . . . . . ' . ' . . . ' . '. ' . . . . . '. ... . , . . . . '. '. . . . " . . . .
::: :~:(1r%: ~f.~CitaJ 'latior:alld_'~a~ti~I~).~~...~ ~:::: ~::::: :::::: :::~:::: ::~: =: :::: ::::::::::;:;:::~;:; :~::: ;::;: ::::: :;;;::: :::::~:::;:;:;:::::;:::: :~~;~~~~~~
i;g~i~AAtcha:rges
,...n,' ......,....'.0"0.....". It", ..... .,_,.. ,.. ",' ..........,....._>
. · ,.:,:':'.:::: :::::::::::;:;::;:; ::::: ~:::::: :~; ~:::: <:::::::: :~: ~ ::::;;:::}:; ::::::~:;::: ~:::~ {:~: ~::: :::;::: :::::::;~:; J~#Q~
~t'm~ti!~:wa~r:rc!ss: ..
, ..,.,."......"" ~ . . . . - . . . - . . . . . . . . . I , , . . . . . . . . . . . . . , , , + _ . , . , , , . .
. . . c., ',' .,..".-~._..~......_._._-~-.....~..~..',._.c'.....'....,..'...'..+'.......'.............0..,',..'..+._..,..,'.........
. .,',...,."."....",....,.."". ... . ..,.....,.'..."",." ".. .',", 0"
:. -:0:':::: ~:::::;:; ::::::::::::::: ::::::::::::: ::: _:~::::::::::;.:: ~;:::~ :::::::::::; ::::: ::;:;:; ::::~::::::::::::: ~;:::: :~~~, ~
::;j;~ti1:~~t::;.;.
Total direct costs
otal overheads
. . . . . . . . . ~ - - - ~ . . . - . . . . ~ . . . . . . . . . . . , . . - , . , . . . . , . . . . . . . . . . . - . . . . . , . . . . . , . .
. .', .. ..,' ":':':": ":::::'::::;:::::::::::;::::::::::::,:::::::::::::.,::',., .,'.,..,':.: :::::::::::;:::;::;::;:;:::::::;:::;::::;::;:;:;:$2.1:62!i;gt.
$21.097.75
$6.532,12
.. , or
"'T.'.'~",.,',.,',','.'.'..,'.....',',.,....',..',.,.,......',',.'...,.,...
. .:o.....:costs:-: :';';'::-:':':-:':':':':':':':':':-:::':':-:':-:'.: ,-: ..
o
Name:
Description:
emDlovee # rate hours at factor total
1788 532.29 10 1 5322.90
26B 540.15 10 1 $401.50
406 $27.45 10 1 5274.50
1134 $47.49 10 1 $474.90
1170 $42.81 10 1 $428.10
201 $37.50 10 1 $375.00
2300 $28,21 10 1 $282,10
1755 $45.67 5 1 $228.35
SO.OO
50.00
$0.00
75 $2787;35
Labor
Dart# Quantitv unit cost total
12900 2 $11. 76 $23.52
12899 1 $9.20 59.20
12741 1 $18.98 $18.98
11060 1 538.53 $38.53
10019 10 $3.92 $39,20
11802 1 $474.61 $474.61
11811 2 $1.660,44 $3.320.88
10552 1 $89.99 $89.99
11701 3 $243.94 $731.82
16628 2 $131,31 5262.62
12776 8 $2.17 $17.36
11705 4 $333.24 $1,332.96
11512 2 $44,93 $89,86
11820 1 $116.76 5116.76
11366 40 $3.36 5134.40
11743 24 $2.40 $57.60
10221 1 $99.95 $99.95
11732 1 $28,00 $28,00
INVOICE 2 $15.79 $31,58
PO 2703 20 $32.40 $648,00
PO 3356 2 $3.933.33 $7,866.66
1 $1,920.07 $1,920.07
PO 2476 4 $24.50 598.00
RECEIPT 4 $2.98 511,92
12915 1 $515.93 $515.93
$11.978;40
Materials
-
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descrlDtlon hours eauiDment rate total
damage billing rates:
small trencher 0 $15.00 50,00
large trencher 0 $57.00 $0.00
backhoe 8 $17.00 S136.00
compactor 4 $9.00 $36.00
compressor 0 $8.00 $0.00
pickup/utility truck 16 $3.00 $48.00
dump truck 8 $14.00 5112.00
tractor 0 $25.00 $0.00
excavator 0 $37.00 $0.00
wheel loader 0 $21.00 $0.00
skid steer 0 $14.00 so. 00
trench roller 0 $6.00 $0,00
SO.OO
$332.DO
In-house cost rates:
trencher $0,00
backhoe $0,00
compactor $0.00
compressor SO.OO
Pickup/utility truck $0,00
dump truck $0.00
$332.00
Water Loss $0.00
See Attached Sheet
Tota1.....,.... ... I $0.00
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EJtpendi!ure Delailltem Description
Service FY 2010
Leval Issue if Budget
L,,~,~..:~:r,~.:~~~=~:~i~::J
FY 2012
Budgs!
FY 201 i
BuctgGt
I~~~:e. & Rescu~_~~trjci i. ,~]
11500 Fire & Rescue Central
Fiscal Year 2 10
FY 2013 FY 2014
Budget Budgal
530520 Operating Supplies 306,305 . 306,305 306,305
Nol..". 01) Personal Protective Ensemble (PPE) Replacement Program: ($40.000) In order to replace PPEs every seven years
which is the generally accepted life span, one seventh must be replaced each year, for an estimated portion cost of
$40,000
02) Station Cleaning Supplies: ($9,000) Historical experience,
03) Hose, Tools & Equipment: ($90,000) Replace lost, damaged, or outdated tools and equipment as needed,
04) Clothing & Apparel - Volunteers; ($55,000) New volunteer members PPE's, T-Shirts. and other apparel as needed,
Historical experience.
05) Uniforms. Field Personnel: ($3,510) Annual uniforms replacement. 13 employees @ $270 '" $3.510.
06) PPE " New Employees: ($15,000) New employees initial issue of personel protective uniform package costs $2,500 x 6
average'" $15,000
07) Foam: ($10,000) Historical experience,
08) SCBA Cylinders Replacement Program: ($29,045) To replace SCBA cylinders that reach the end of their service life and
are not eligible for hydostalic recertification. Replace 10% per year of 370 or 37 x $785 '" $29.045,
09) Pager Replacement Program: ($5,000) To purChase pagers for new volunteer firefighters, to replace ones outdated or
damaged, and/or ongoing attrition, These are used for alerting fire rescue personnel, primarily volunteers to calls for
service. In support of our volunteer firefighters. these pagers are vital to our service and need to be kept on a replacement
program to ensure they are replaced as they reach the end of their service life. We currently have 5 volunteer departments
with 58 active volunteers, most 01 whom have assigned pagers. II we replace 10 each year, the entire supply wlJl be
replaced every 6 years. Cost $500 per pager X 10 = $5.000
10) Upgraded Pagers New: ($4.000) Upgraded pagers are required to be compatible with the 800 MHz system. 8 Stations
at 2 per station = 16 x $500 '" $8,000/ cost centers 11500 and 13001
11) Printer Replacements: ($750) - replacement 01 printers for stations that are over 5 years old. 3 x $250 = $750
530521 Gasoline
01) Gasoline 2,000 2,000 2,000
Not..", 01) Gasoline ($2,000) Historical experience.
530523 Diesel Fuel
1) Diesel Fuel
Not..", 1) Diesel Fuel: ($28,750) Historical experience.
530528 Internal Fuel
01) Internal Fuel
Not..", 01) Internal Fuel ($5.427 Historical experience,
530540 BOOlts,pubs.subs,educ,mem.
01) Books, Seminars, Tuition - Vol & Career
02) Annual Fire Conference - ST09. ST1 0, ST13
28,750
28,750
28,750
5.427
5.427
5,427
15,900 15,900 15,900
2,100 2.100 2,100
530540 Buoks,pubs,subs,educ,mem, 18,000 18,000 18,000
Nnl..". 01) Books, Seminars, Tuition. Vol & Career ($15,900) Historical experience 01 cost to cover volunteer members and
career personnel.
02) Annual Fire Conference. ST09, ST10, ST13: ($2,100) To allow department ChIef or delegate to attend one conference
-------- per year. registration of $700 each x 3 '" $2.100,
560630 Capital Outlllv-infrastruc
01) Fire Hydrants and Wells - New 1 100,000
Not..". 01) Fire Hydrants and Wells - New ($100,000) to install 10 new hydrants or wells per year.
-
560640 Canital Outlav-equinment
01) Thermal Imaging Camera
02) Hurst Tool Replacement Program
---
100,000
100,000
10,000
28,000
10,000
28,000
10,000
28,000
10/2/2009
GovMax
11
306,305
306,305
--
--
--
2.000 2,000
28.750 28,750
5,427 5,427
15,900 15,900
2,100 2,100
18,000 18,000
100,000
100,000
10,000
28,000
10,000
28,000