Item B4
MEMORANDUM
TO: Board of County Commissioners
FROM: James L. Roberts
County Administrator
DATE: July 30, 2001
SUBJECT: Report on Additional Positions
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At the meeting of the Board of County Commissioners on July 24, 2001, there was
discussion concerning the possibility of creating positions that were needed to fulfill key
responsibilities. The Administration has reviewed a variety of proposals and recommends as
below:
1. Community Services
Library Aide - Marathon: Discussion at the meeting concerned the possible
need for an additional Library Aide at the Marathon branch. Apparently, this was
the result of a perception of some citizens that the branch was not able to provide
the appropriate level of service. A situation of which the Board was not aware is
that the Administration has been working to improve management and job
efficiencies at the Marathon Library. There are already some training issues
involved and, prior to the July 24 meeting, there had been approval for the hiring
of a temporary employee while the additional management reforms were taking
place. It is therefore recommended that the Board not authorize an additional
position for a Library Aide in Marathon.
t 2. Administrator's Office
Communications Coordinator/Website Manager: During budget preparation
for fiscal year 2001, the Board of County Commissioners included this position in
the budget. There appeared to be a recognition that improving the internal and
external communications of the County and professionalizing and paying constant
attention to the County's website was of great importance. In November of 2000,
the Board voted to instruct the Administrator not to hire this position and the
position of Land Steward. Subsequently, the Board rescinded that instruction for
Land Steward. It is specifically requested that the Board allow the
Communications CoordinatorlW ebsite Manager position to be filled.
Pay Grade 9: Salary: $33,117 already budgeted.
3. Manae:ement Services
Accounting Specialist: Previously, the Public Works Division had an
Accounting Specialist position that was responsible for handling a wide variety of
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specific projects. During the downsizing process, that position was eliminated
and, with the elimination of additional positions in the Office of Management and
Budget, the County is having great difficulty in maintaining its responsibilities. In
a recent audit, there were comments concerning some uncompleted or late reports,
especially in reference to FEMA issues. The reinstatement of the accountant
position in the Department of Administrative Services would help to respond to
these problems.
Pay Grade: 10 Salary: $37,090
4. Public Safety
Administrative Assistant: In the downsizing and reorganization changes, the
County eliminated the Administrative Assistant position in the Fire Marshal's
office, the Personnel Assistant for the Division, and the Ambulance Billing Clerk
in the Division. Even though the elimination of these three positions brought
about savings, there has been great difficulty in assigning the responsibilities to
other personnel. As a result, remaining personnel have assumed greater burdens
and are having difficulty completing their tasks. It is recommended that an
Administrative Assistant's position be established in the Division and that this
position assume many of the responsibilities previously held by the other three
positions identified above.
Pay Grade: 7 Salary: $27,440
5. Growth Manal!:ement
Senior Administrator for Special Projects: As a result of the reorganization
and downsizing of the Growth Management Division, there has developed a lack
of sufficient depth in senior level management. Staffing turnover will continue to
be a problem but will be alleviated to some extent as additional positions are
filled. With the Growth Management staff being called upon to undertake more
and more special projects and activities and to sit on various committees for
particular subjects, it is recommended that a Senior Administrator for Special
Projects be created. This individual would report directly to the Division
Director and would undertake a variety of projects as they occur. This would
provide support for senior management staff as well as greater efficiency and
effectiveness in completing needed activities.
Pay Grade: 11 Salary: $40,711
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6. Kev West International Airport
As has been reported to the Board of County Commissioners on a number of
occasions by the Key West Airport Manager, the work that has been done by the
Ad Hoc Committee on Noise and the approval of programs by the Federal
Aviation Administration are resulting in responsibilities to implement a noise
abatement program. This includes dealing directly with the neighborhoods around
the airport and implementing the various aspects of the noise program. It is
recommended that the position of ~oise and Safety Officer be created for this
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purpose, as is the case in other airports. Funding for the position would be from
airport funds rather than ad valorem taxation.
Pay Grade: 10 Salary: $37,090
Although there are many positions that the Administration feels are important to be
established, these are the ones that appear to have the most immediacy. We shall be prepared to
discuss these with the Board of County Commissioners at the budget meeting.
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a~~-t{" ,;) t'.-Ao!
~ James L. Roberts I,
County Administrator
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