2009-SS-T9-0081 12/16/2009
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
January 11,2010
TO:
Chief James Callahan
Emergency Services
ATTN:
Jose Tezanos,
Emergency Management Planner
FROM:
At the December 16, 2009, Board of County Com.missioners meeting the Board granted
approval of a Federal Fiscal Year 2009 State Homeland Security Grant Program Agreement
(SHSGP), Florida Division of Emergency Management (FDEM) Federal Grant No.
2009..S8.. T9..0081 award letter, and authorization for the County Administrator to execute any
other required documentation in relation to the application process.
Enclosed are all four of the duplicate originals of the above-mentioned, executed on
behalf of Monroe County, for your handling. Please be sure to return the fully executed
"Monroe County Clerk's Office Original". Should you have any questions, please do not hesitate
to contact this office.
As a reminder... you must provide our office with the proper number of copies of each
document you send for execution. In .this · case you submitted four, but should have submitted
six. Our office maintains one ori,inal until we receive our fully executed copy back and we
also forward a copy to the County Attorney's Offlcefor their tracking.
cc: County Attorney
Finance
FHe/
MCm\:le C~ Oe~.. CSf1~ Orl~
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STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
CHARLIE CRIST
Governor
RUBEN D. ALMAGUER
Interim Director
October 30, 2009
Subgrantee: Monroe County Emergency Management
Issue Number Project Title
#7 Catastrophic Support Planning
#7 Delivery ofICS 300 & 400
Final Allocation
$10,000.00
$5,000.00
Grant Period:
October 1,2009 - April 30,2012
Total Amount of Award: $15,000.00
Federal Grant No.: 2009-SS-T9-0081
State Agreement No.: Provided upon execution
In accordance with the provisions of Federal Fiscal Year 2009 State Homeland Security Grant Program, the Florida Division of
Emergency Management hereby awards to the foregoing Sub grantee a grant in the amount shown above. The CFDA number is
97.067 and Florida Division of Emergency Management federal grant number is 2009-8S- T9-0081.
Pavment of Funds: The original signed copy of this Award must be signed by the Official Authorized to Sign in the space
below and returned to the Florida Division of Emergency Management before execution of your agreement. The subgrantee
should not expend any funds until they receive a fully executed agreement from the Florida Division of Emergency Management
and all Special Conditions are satisfied. Grant funds will be disbursed to subgrantees (according to the approved project budget)
upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e.,. ~
invoices, contracts, itemized expenses, etc.).
SUDDlantation: The Act requires that subgrantees provide assurance that subgrant funds will not be used to supplant or replace
local or state funds or other resources that would otherwise have been available for homeland security activities. In compliance
with that mandate, I certify that the receipt of federal funds through Florida Division of Emergency Management shall in no way
supplant or replace state or local funds or other resources that would have been made available for homeland security activities.
Conditions: I certify that I understand and agree that funds will only be expended for those projects outlined in the
funding amounts as individually listed above. I also certify that I understand and agree to comply with the general and fiscal
terms and conditions of the grant including special conditions; to comply with provisions of the Act governing these funds and
all other federa1laws; that all information is correct; that there has been appropriate coordination with affected agencies; that I
am duly authorized to commit the applicant to these requirements; and that all agencies involved with this project understand that
all federal funds are limited to a thirty-month (30) period.
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F LOR I D ARE C 0 V E R Y 0 F F ICE · D I V I S ION BE A D QUA R T E R S . STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746-6201 Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
Tel: 850-413-9969 · Fax: 850-488-1016
www.FloridaDisaster.orl!
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STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
CHARLm CRIST
Governor
RUBEN D. ALMAGUER
Interim Director
SPECIAL CONDITIONS
I. The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants
are listed below:
A. Administrative Requirements
· 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments
· 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-II0)
B. Cost Principles
· 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87)
· 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
· 2 CFR Part 230, Cost Principles for Non-Profit Organizations (OMB Circular A-I22)
· Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with
Commercial Organizations
....
C. Audit Requirements
· OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations
· Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, without the express prior written approval of FEMA.
· The recipient agrees that all allocations and use of funds under this grant will be in accordance with the
FY 2009 Homeland Security Grant Program guidance and application kit.
· The recipient shall not undertake any project having the potential to impact Environmental or Historical
Preservation (EHP) resources without the prior approval of FEMA, including but not limited to
communications towers, physical security enhancements, new construction, and modifications to
buildings, structures and objects that are 50 years old or greater. Recipient must comply with all conditions
placed on the project as the result of the EHP review. Any change to the approved project scope of work
will require re-evaluation for compliance with these EHP requirements. If ground disturbing activities
occur during project implementation, the recipient must ensure monitoring of ground disturbance, and if
any potential archeological resources are discovered, the recipient will immediately cease construction in
that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction
activities that have been initiated without the necessary EHP review and approval will result in a non-
compliance finding and will not be eligible for FEMA funding.
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F LOR I D ARE C 0 V E R Y 0 F F ICE · D I V I S ION H E A D QUA R T E R S · ST ATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746-6201 Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
Tel: 850-413-9969 · Fax: 850-488-1016
www.FloridaDisaster.or2