HomeMy WebLinkAbout01/20/2010 Agenda
AGENDA
AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Any person who wishes to be heard shall provide the Clerk with his or her name and residence
and the agenda item on which he or she wishes to be heard. Such information shall be on a card
provided by the County. Once public input begins, there will be no further speaker cards allowed
to be submitted to the Clerk for that subject. An individual has three minutes and a person
representing an organization has five minutes to address the Board (except that individuals
wishing to speak during public hearings pertaining to land use issues will have five minutes).
The first person representing the organization will be allowed the five minutes. Subsequently, all
other speakers on behalf of that organization have three minutes to address the Board. Once an
individual has addressed the Board, he or she will not be permitted to return to the podium for
follow-up comments, unless the issue involved is quasi judicial in nature. In that case, the
applicant may return to the podium to conclude his or her position at the end of the public
hearing.
Please note that all time approximate items are listed in bold.
Wednesday, January 20, 2010
The Harvey Government Center
at Historic Truman School
1200 Truman Avenue
Key West, Florida
9:00A.M. - Regular Meeting
9:15 A.M - Land Authority Governing Board
9:30 A.M. - Fire & Ambulance District 1
Board of Governors
3 :00 P.M. - Public
Hearings
TIME APPROXIMATE
REGULAR MEETING
9:00 A.M.
CALL TO ORDER
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AGENDA
INVOCATION
SALUTE TO FLAG
A. ADDITIONS, CORRECTIONS, DELETIONS
B. PRESENTATION OF AWARDS
1. Presentation of Employee Service Award for the month of
September, 2009, to Marty Slavik, Foreman, Roads & Bridges, Public
Works Division. VIEW
2. Presentation of Employee Service Award for the Month of
October 2009 to Vicki Y aklevich, TV/Multimedia Coordinator,
Technical Services Division. VEIW
3. Presentation of Y ears-of-Service Award for 15 years of service to
Pamela Pumar, Human Resources. VIEW
4. Presentation of Mayor's Proclamation proclaiming February 8,
2010 as Boy Scouts of America Centennial Birthday in Monroe County.
VIEW
5. Presentation of Mayor's Proclamation proclaiming January, 2010 as
Sculpture Key West Month. VIEW
C. BULK APPROVALS - COMMISSIONER NEUGENT
1. Approval of lease with Federal Express for space at the Key West
International Airport. VIEW
2. Request to rescind approval of month to month occupancy for US
Customs and Border Protection for additional space in the Adam Arnold
Annex at the Key West International Airport. VIEW
3. Approval of a continuing contract with Currie Sowards Aguila
Architects, for Architectural/Engineering Services for projects in which
construction costs do not exceed $2,000,000.00, or for study activity if
the fee for professional services for each individual study under the
contract does not exceed $200,000.00. VIEW
4. Approval to add a fifth Continuing Contract for Architectural/
Engineering services for projects in which construction costs do not
exceed $2,000,000.00, and approval of a Continuing Contract with the
fifth ranked firm, Bender & Associates Architects, for the Architectural/
Engineering services. VIEW
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5. Approval to advertise a Request for Proposals for construction of
new exit stairs and the repair of existing interior stairs at the East
Martello Towers. VIEW
6. Approval of a continuing contract with Bender & Associates
Architects for Construction Administration Services for the East Martello
Exit Stair project. VIEW
7. Approval of receipt of monthly report on change orders reviewed
by the County Administrator's Office. VIEW
8. Approval of Amendment 001 to the Older Americans Act (OAA)
Contract AA-I015 between the Alliance for Aging, Inc. (Area Agency on
Aging) and the Monroe County Board of County Commissioners (Social
Services/In-Home Services) for fiscal year 1/1/10 to 12/31/10. VIEW
C. BULK APPROVALS - CONTINUED
9. Request approval to apply for a Florida Department of
Transportation (FDOT) Section 5310 Capital Assistance Grant to cover
the cost of replacing one MCT para-transit bus. VIEW
10. Approval of an agreement between the Monroe County
Community Transportation Coordinator/Guidance Clinic of the Middle
Keys and Monroe County Board of County Commissioners for contract
period of 01/01/2010 through 12/31/2010. VIEW
11. Approval of a contract between Monroe County and the
Community Transportation Coordinator/Guidance Clinic of the Middle
Keys for a contract period of 01/01/2010 through 12/31/2010. VIEW
12. Approval to issue a Purchase Order to ESI Acquisition, Inc. in the
amount of $133,793.33 to purchase WebEOC Crisis Information
Management Software - Proposal Q13723, fully grant funded, no county
match, and authorization for the County Administrator to execute any
other required documentation. VIEW
13. Acceptance of the Monroe County Length of Service Award
Program (LOSAP) actuarial valuation report for the Plan Year 2009;
transfer of funds for Plan Year 2009 and 1988 into the LOSAP Trust
Fund; approval of Resolution authorizing each eligible participant in
LOSAP to be credited with additional year of service. VIEW
14. Approval of a Memorandum of Agreement with the City of
Miami dated September 30, 2009 concerning an United States
Department of Homeland Security's Office of Grants & Training
(OG&T), through the State of Florida Division of Emergency
Management (FDEM) sub-grant (Agreement # 10DS-48-11-23-02-195),
fully grant funded and no county match, and authorization for the County
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Administrator to execute any other required documentation in relation to
the application process. VIEW
15. Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. VIEW
16. Authorization for the Mayor to execute the Certificate of
Acceptance of Sub grant Award for funds for enhancements to the
urinalysis lab for the Drug Court Program, using funds provided under
the FDLE Recovery Act Edward Byrne Memorial Justice Assistance
Grant program, for the period from October 1, 2009 through September
30,2010. VIEW
17. Authorization for the Mayor to execute the Certificate of
Acceptance of Subgrant Award for the Women in Transition: Recidivism
Prevention for Women with Histories of Substance Abuse and
Incarceration program using funds provided under the FDLE Recovery
Act Edward Byrne Memorial Justice Assistance Grant program, for the
period from October 1,2009 through September 30,2010. VIEW
C. BULK APPROVALS - CONTINUED
18. Authorization for the Mayor to execute a Memorandum of
Understanding with Samuel's House to provide the Women in Transition:
Recidivism Prevention for Women with Histories of Substance Abuse
and Incarceration Program, with funds provided under the Recovery Act
Edward Byrne Memorial Justice Assistance Grant program, for the period
from Oct 1,2009 through Sept 30,2010. VIEW
19. Approval of Bill of Sale, Absolute, transferring four (4) facilities
(lift stations/sewer mains) to KW Resort Utilities, Inc. VIEW
20. Approval to execute a Contract with EAC Consulting, Inc. for on
call engineering services. VIEW
21. Approval to execute a Contract with HDR Engineering, Inc. for
on call engineering services. VIEW
22. Approval to execute a Contract with Metric Engineering, Inc. for
on call engineering services. VIEW
23. Approval to execute a Contract with T Y LIN
INTERNATIONAL I H. J. ROSS for on call engineering services. VIEW
24. Approval to advertise a Request for Proposals (RFP) for a security
camera system to be installed on the bridges in the Duck Key community.
The system will be funded by special assessment through the Duck Key
Security Fund 152.VIEW
25. Approval to execute a supplemental Local Agency Program
(LAP) Agreement with Florida Department of Transportation (FDOT) to
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amend the transportation stimulus funding for the Palm Drive (Baypoint)
Bridge Repair Project. VIEW
26. Approval to execute a contract with MACTEC Engineering &
Consulting, Inc. for Construction Engineering and Inspection Services for
the Geiger Creek Bridge Repair Design Build Project. VIEW
27. Approval to execute designlbuild contract with Structural
Preservation Systems, LLC for the Geiger Creek Bridge Repair project.
VIEW
28. Approval to execute Local Agency Program (LAP) Agreement
with Florida Department of Transportation (FDOT) to provide additional
transportation stimulus funding for the Geiger Creek Bridge Repair
Project. VIEW
29. Approval for staff to purchase air time on Radio Ritmo, the only
bilingual station in the Florida Keys, in an effort to reach and educate our
Spanish speaking residents in regard to our Solid Waste and Recycling
Goals and Programs, and further boost participation in the County's
recycling program. VIEW
C. BULK APPROVALS - CONTINUED
30. Approval to exercise the second option to renew the contract with
U. S. Water Services Corporation for the operation and maintenance of
the sewage treatment plant at the Plantation Key Government Complex.
VIEW
D. TOURIST DEVELOPMENT COUNCIL
1. Approval of the revised Monroe County Tourist Development
Council Application for Cultural Umbrella Event Funding. VIEW
2. Approval of revisions to the Monroe County Tourist
Development Council Operations Manual. VIEW
3. Approval of an Agreement with Key West Business Guild, Inc.
covering Pridefest 2010 in an amount not to exceed $20,000, DAC I, FY
2010 Event Funding. VIEW
4. Announcement of one vacant position on the Tourist
Development Council District V Advisory Committee for an "At Large"
appointment. VIEW
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E. STAFF REPORTS
1. AIRPORTS
2. BUDGET & FINANCE
3. EMERGENCY SERVICES
4. EMPLOYEE SERVICES
5. PROJECT MANAGEMENT
6. GROWTH MANAGEMENT
7. PUBLIC WORKS
8. TECHNICAL SERVICES
ADJOURNMENT
9:15 A.M. F. LAND AUTHORITY GOVERNING BOARD
1. Approval of the minutes for the December 16, 2009 meeting.
VIEW
2. Update and direction to staff regarding the purchase and sale
of 712-716 Eisenhower Drive and 703-705 Pearl Street in Key West
for affordable housing in partnership with Habitat for Humanity of
Key West and Lower Florida Keys, Inc. VIEW
ADJOURNMENT
9:30 A.M. G. FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
1. Report
G. BOARD OF GOVERNORS - CONTINUED
2. Request BOG direction to either: 1) Authorize the waiver of
the purchasing policy requiring a request for qualifications, approve
the early termination of the current service agreement with
Advanced Data Processing Inc.-Intermedix (ADPI) and approval of a
new contract with ADPI for rescue ground and air transport billing
and related professional services for three (3) years, effective
January 1, 2010 through December 31, 2012, with the option to
renew for two (2) additional one-year periods, to allow for a
reduction in the collection rate percentage from 70/0 to 6.250/0; or, 2)
Direct the division to solicit a request for qualifications for rescue air
and ground transport billing to be effective June 1, 2010. VIEW
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H. DIVISION OF GROWTH MANAGEMENT - BULK APPROVALS
1. Approval of the selected contractor, Dot Palm Landscaping, Inc.,
and contract for the removal of invasive exotic plants from Monroe
County conservation lands. VIEW
2. Approval to reappoint William F. Kelly III to one (1) additional
three (3) year term to the Contractors' Examining Board (CEB)
beginning October 2009. VIEW
3. Approval of a resolution removing a typographical error included
in the Land Development Code Section 130-79(l2)a. VIEW
4. Approval to advertise an ordinance amending the Monroe
County Code Section 6-108, defining waivers and exemptions from
Building Permit Fees for affordable housing construction or renovation,
for affordable, low, or very low income housing as defined by state
statutes or Monroe County Code. VIEW
5. Approval of the first amendment to the Ground Lease Agreement
between Monroe County and Blue Water Workforce Housing, LLC to
extend the date to obtain Low Income Housing Tax Credit financing until
May 1, 2010 and closing on syndication of credits to May 1, 2011 and
obligating the Lessee to pay assessment and other costs from this date.
VIEW
6. Approval of waiver of building permit fees not to exceed
$1,000.00 for site modifications by Habitat for Humanity of Key West
and Lower Keys, project located at Bayside Landing. VIEW
7. Approval of waiver of building permit fees not to exceed
$10,000.00 for four units to be renovated and site modification for
Habitat for Humanity of Key West and Lower Keys project located at
Stock Island Apartments, owned by Monroe County and under 99 Year
Lease to Habitat. VIEW
H. GROWTH MANAGEMENT - CONTINUED
8. Approval of a resolution waiving building permit fees for entities
applying for Low Income Housing Credit financing in 2009. VIEW
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9:20 A.M.
1:30 P.M.
I. EMERGENCY SERVICES
1. Request BOG direction to either: 1) Authorize the waiver of
the purchasing policy requiring a request for qualifications, approve
the early termination of the current service agreement with
Advanced Data Processing Inc.-Intermedix (ADPI) and approval of a
new contract with ADPI for rescue ground and air transport billing
and related professional services for three (3) years, effective
January 1, 2010 through December 31, 2012, with the option to
renew for two (2) additional one-year periods, to allow for a
reduction in the collection rate percentage from 70/0 to 6.250/0; or, 2)
Direct the division to solicit a request for qualifications for rescue air
and ground transport billing to be effective June 1, 2010. VIEW
J. WASTEWATER ISSUES
1. Wastewater status report. VIEW
2. Rescission of agreement between Monroe County and
Outdoor Resorts at Long Key, Inc. (OR) approved December 16,
2009 and re-approval of same agreement with plans attached as
Exhibit "A". VIEW
K. MONROE COUNTY SHERIFF DEPARTMENT
1. Approval of a request for expenditure from the Law
Enforcement Trust Fund. VIEW
2. Approval of the reappoint of Mr. Lynn Mapes to the Sheriffs
Shared Asset Forfeiture Fund Board (SAFF). VIEW
L. MONROE COUNTY HOUSING AUTHORITY
1. Approval of a resolution of the Board of County Commissioners
of Monroe County, Florida authorizing the use of Recaptured Community
Development Block Grant (CDBG) Fund 100 Program Funds and
Interest in the amount of $300,000 to provide working capital for the
Monroe County's Disaster Recovery Initiative 2008 Tropical Storm Faye
Community Development Block Grant (CDBG) Program on behalf of
low to moderate income residents countywide. VIEW
L. MONROE COUNTY HOUSING AUTHORITY - CONTINUED
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2. Approval of a Resolution of The Board of County Commissioners
of Monroe County, Florida approving the Disaster Recovery Housing
Assistance Plan for the Monroe County Disaster Recovery Initiative 2008
Tropical Storm Faye Community Development Block Grant (CDBG)
Program on behalf of the low to moderate income residents countywide.
VIEW
3. Approval of a resolution of the Board of County Commissioners
of Monroe County, Florida approving the Disaster Recovery Initiative
2008 Tropical Storm Faye Community Development Block Grant
(CDBG) Program Application for Monroe County on behalf of the low to
moderate income residents countywide. VIEW
M. COMMISSIONERS' ITEMS
1. COMMISSIONER WIGINGTON - Approval of the
appointment of Mr. Larry Carcamo to the Key West International Ad-
Hoc Committee on Noise. VIEW
2. COMMISSIONER WIGINGTON - Approval of the
reappointment of Richard Casey, Jr. to the Shared Asset Forfeiture Fund
Advisory Board. VIEW
3. COMMISSIONER NEUGENT - Approval of a resolution to
amend and repeal Resolution No. 445a-2009 to include additional
language contained in the amended Southeast Florida Regional Climate
Change Compact. VIEW
4. COMMISSIONER CARRUTHERS - Approval of appointment
of Alexsandra Corsi Leto to the Shared Asset Forfeiture Fund Advisory
Board. VIEW
5. COMMISSIONER CARRUTHERS - Discussion by the Board
of County Commissioners regarding tolling of US 1 as an alternative
funding source for wastewater mandates. VIEW
6. COMMISSIONER DIGENNARO - Approval to reappoint
David Paul Horan to the Shard Asset Fine and Forfeiture (SAFF)
Advisory Board. VIEW
N. COUNTY CLERK
1. Report
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2. Official approval of the Board of County Commissioners
minutes from the Regular Meeting of November 18,2009. (previously
distributed)
3. Approval of Warrants. VIEW
4. Approval to remove surplus equipment from inventory via
disposal or advertise for bid. VIEW
N. COUNTY CLERK - CONTINUED
5. Approval of Tourist Development Council Expenditures for the
month of December, 2009. VIEW
6. Correction to the BOCC Special meeting minutes held on
September 23,2009 - Page 216. VIEW
Lloyd,
Preservation
O. COUNTY ADMINISTRATOR
1. Report VIEW
2. Discussion and clarification on the Boards & Committees
appointments as on the Value Adjustment Board, an alternate was not
selected. VIEW
1:45 P.M. 3. Discussion of 1951 Resolution and June
2007 legislation allowing Keys Energy Services to utilize County
rights of way and bridges to provide electrical service to NoN ame
Key, and reaffirmation of resolution, provided that any obstruction,
whether permanent or temporary, to said bridges and right of way,
or any physical changes there are coordinated with the Engineering
Department in compliance with County ordinances regarding its
roads and bridges and that Keys Energy will maintain lines and
whatever structural supports they install to support lines. VIEW
4. Approval of a resolution combining the acting provision of 4
previous resolutions into one resolution, adding climate change to the
duties of the task force, adding the U.S. Navy as a non-voting member,
allowing commissioners the discretion to nominate a member at large;
and repealing the former Resolutions No. 177-2008, No. 345-2008, No.
121-2009 and 466-2009. VIEW
5. Approval of the re-appointments of James Clupper, Deanna
Alice Allen and Marjorie Mearns to the Historic
Committee for three year terms. VIEW
10:00 A.M. 6. Presentation/update on Mosquito
Diseases by Coleen Fitzsimmons, Biologist/Public Outreach,
Florida Keys Mosquito Control. VIEW
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AGENDA
P. COUNTY ATTORNEY
1. Report
2. Approval to schedule an Attorney-Client Closed Session of the
Board of County Commissioners in the matter of Donald Barton v.
Monroe County, CA K 09-917 and the consolidated matter of Donald
Barton v. Stewart Andrews, CA K 03-1107, to be held at the regularly
scheduled meeting in Key Largo on February 17,2010. VIEW
P. COUNTY ATTORNEY - CONTINUED
3. Approval of request to schedule a closed executive session of the
Board of County Commissioners in the matter of Roy's Trailer Park Inc
v. Monroe County, CA K 07-1505 during its regular meeting scheduled
for February 17,2010 in Key Largo. VIEW
4. Ratification of engagement letter with Government Services
Group, Inc. dba GSG dated January 4,2010, to provide expert testimony
in the matter of Roy' s Trailer Park v. Monroe County, CAK 07-1505.
VIEW
5. Discussion of Monroe County v. Key Largo Ocean Resorts Coop,
Inc., CA P 96-260. VIEW
6. Approval Jay Shapiro and Zachary Bower and Abby Corbett of
STEARNS, WEAVER, MILLER, et al; Richard J. Burke of RICHARD
J. BURKE, LLC; James E. Cecchi of CARELLA, BYRNE, BAIN,
GILFILLAN, CECCHI, STEWART, AND OLSTEIN as additional time
keepers to work with Tod Aronovitz of ARONOVITZ LAW and Paul M.
Weiss and Michael Lotus of FREED & WEISS, LLC on Monroe County
v. Priceline.com, et aI, 09-10004CV retroactive to January 1,2009.
VIEW
7. Approval to file cross-complaint in matter of Penny May v.
Monroe County. VIEW
3:00 P.M. Q. PUBLIC HEARINGS
1. A public hearing to consider adoption of an ordinance
implementing a Monroe County Lobbyist Registry, utilizing
lobbyist registration fees and financial reporting. VIEW
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2. A public hearing for an ordinance amending Sec. 18-27 of the
Monroe County Code relating to Burr Beach/Park hours. VIEW
ADA Assistance: Anyone needing special assistance at the Board of County Commissioners'
meeting due to a disability should contact the County Administrator's office at 292-4441 by
12:00 p.m. on Friday, January 15,2010.
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AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
WEDNESDAY, JANUARY 20,2010
TIMES APPROXIMATE
9:00 A.M. Board of County Commissioners Regular Meeting
9:15 A.M. F1/F2 - Land Authority
9:20 A.M. II - Emergency Services
9:30 A.M. G 1/G2 - Board of Governors ?
10:00 A.M. 06 - County Administrator
11:30A.M P5 - County Attorney
12:00 P.M. Lunch Break
1 :30 P.M. J1/J2 Wastewater
1 :45 P.M. 03 - County Administrator
2:00 P.M. M5 - Commissioner Carruthers
3:00 P.M. Q 1/Q2 - Public Hearings
WEDNESDAY, JANUARY 20, 2010
ADD-ONS
Page 5 ...B C3 1
COMMUNITY SERVICES - Approval of the Weatherization
Assistance Program, American Recovery and Reinvestment Act
Sub-grant Agreement (ARRA WAP), Contract #10WX-7X-II-54-
01- 31 9 between Monroe County Board of County Commissioners
(Community Services/ Social Services) and the State of Florida,
Department of Community Affairs for the provision of funds to
reduce the monthly energy burden on low-income households by
improving the energy efficiency of the home.
Page 8
!J M7
COMMISSIONER CARRUTHERS - Approval of a resolution
of the Board of County Commissioners of Monroe County, Florida
recommending the state of Florida continue the level of funding
necessary to maintain existing juvenile detention bed capacity and
existing level of juvenile services and treatment at the Monroe
Regional Juvenile detention facility located in Key West, Monroe
County, Florida and recommending the proposed detention bed
capacity funding reductions proposed by the Governor for fiscal
year 2010-2011 for the Monroe Regional Juvenile Detention
facility not be pursued.
~ COMMISSIONER DIGENNARO - Discussion regarding the
............
outside legal counsel opinion requested by the Board on the
proposal to utilize the $1. 8 Million impact fee road funds from the
cancelled Card Sound/905 curve project to repair and resurface
~isting roadways trenched during wastewater projects.
W COUNTY ATTORNEY - Approval to schedule an Attorney-Client
Closed Session of the Board of County Commissioners in the
matter of Key West HMA, LLC d/b/a Lower Keys Medical Center
and as DePoo Hospital v. Monroe County, Board of County
Commissioners, Case No. CAK 09-2158, to be held at the
regularly scheduled meeting in Key Largo on February 17, 2010.
Page 8
Page 1 0
Page 7 } EMERGENCY SERVICES - uest BQG BOCC directio to
CORRECTIONSIN~:::: 1) Authorize the waiver f the purchasing policy re mg a
request for qualifications, appro · a Ion of the
current service agreement with Advanced Data Processing Inc.-
Intermedix (ADPI) and approval of a new contract with ADPI for
rescue ground and air transport billing and related professional
services for three (3) years, effective January 1, 2010 through
December 31, 2012, with the option to renew for two (2) additional
one-year periods, to allow for a reduction in the collection rate
percentage from 7% to 6.25%; or, 2) Direct the division to solicit
a request for qualifications for rescue air and ground tra.nsport
billing to be effective June 1,2010.
Page 7
Page 8
Page 1 0
Page 1 0
Jl
M5
P5
P6
WASTEWATER - (Backup now included) - Wastewater status
report.
COMMISSIONER CARRUTHERS - (Time approximate of 2:00
P.M. added) - Discussion by the Board of County Commissioners
regarding tolling of US 1 as an alternative funding source for
wastewater mandates.
COUNTY ATTORNEY - (Time approximate of 11 :30 A.M.
added) - Discussion of Monroe County v. Key Largo Ocean
Resorts Coop, Inc.., CA P 96-260.
COUNTY ATTORNEY - (Additional backup provided) _
Approval Jay Shapiro and Zachary Bower and Abby Corbett of
STEARNS, WEAVER, MILLER, et al; Richard J. Burke of
RICHARD J. BURKE, LLC; James E. Cecchi of CARELLA,
BYRNE, BAIN, GILFILLAN, CECCHI, STEWART, AND
OLSTEIN as additional time keepers to work with Tod Aronovitz
of ARONOVITZ LAW and Paul M. Weiss and Michael Lotus of
FREED & WEISS, LLC on Monroe County v. Priceline.com, et ai,
09-10004CV retroactive to January 1, 2009.
2