Item G2
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: February 17, 2010
/
Division:
Emergency Services
Bulk Item: Yes
No
x
Department: Fire Rescue
Staff Contact Person: Camille Dubroff X60 1 0
AGENDA ITEM WORDING: Approval of Renewal Agreement effective from March 1,2010
through February 28, 2011, between Board of Governors of Fire and Ambulance District 1 of Monroe
County Florida and Roy Khanna for maintenance of Fire Rescue vehicles (Ambulances) including
inspections, preventative maintenance, and unscheduled maintenance and repairs resulting from failure
or malfunction.
. /
ITEM BACKGROUND: The original agreement provides fo~- annual renewals for up to three (3) ./
one-year periods, with approval ofthe District's governing Board. We are requesting approval to
exercise the renewal clause for the third one-year perrc;-d, commencing on March 1,2010 and ending on
February 28, 2011. .._
PREVIOUS RELEVANT BOG ACTION: On February 21,2007 the Board awarded a bid and
entered into an agreement with Roy Khanna for the maintenance of Fire Rescue ambulances, including
quarterly inspections, preventative maintenance, and unscheduled maintenance resulting from
malfunction or failure. On February 20, 2009, the Board approved the first one-year renewal agreement
effective from March 1,2008 through February 28, 2009. On February 18,2009, the Board approved
the second one-year renewal agreement from March 1,2009 through February 28, 2010.
CONTRACT/AGREEMENT CHANGES: rn accordance with paragraphs 2 and 5 of the original
agreement, the hourly rate and preventative maintenance inspection must be adjusted by the most
recent cpr for the past 12 months. On this renewal, in accordance with the current cpr, the hourly rate
will remain the same at $75.00 and the charge for ambulance inspection with preventative maintenance
performedwill stay at $@.OO. Contract term has changed to provide service for the period of March
1, 2010 through February 28, 2011.
STAFF RECOMMENDATIONS: Staffrecommends approval of this item as written.
TOTAL COST: $80.000.00* INDIRECT COST: BUDGETED: Yes X No
*which reflects the hourly laborrate 0[$75.00. preventative maintenance inspections at $273.00. and all parts. fluids and
lubricants at cost plus 25%.
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $80.000.00 SOURCE OF FUNDS: Ad Valorem Taxes
141-13001-530-462
REVENUE PRODUCING: Yes No X AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~ OMB/Purchasing _ Risk Management_
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 07/09
AGENDA ITEM #
MONROE COUNTY BOARD OF GOVERNORS
CONTRACT SUMMARY
Contract with:
Roy Khanna
,/
Contract #_
Effective Date:
Expiration Date:
311/2010 .-'
2/28/2011 ./
Contract PurposelDescription:
Third renewal of agreement dated 2/21/2007 for scheduled general and preventative
maintenance of Monroe County Fire Rescue ambulances; and for unscheduled
maintenance and repairs resulting from equipment failure or malfunction.
Contract Manager: Camille Dubroff
(Name)
6010
(Ext. )
Emergency Services / Stop 14,
(Department/Stop #)
for BOG meeting on
02/17/2010 / Agenda Deadline: 02/02/2010
Budgeted ? Yes [Xl
Grant: $
County Match: $
NoD
CONTRACT <:9STS
FY 10- $80,000.00 Cunent Year
, ~rtion: $
Account Codes: 1300'1-530-462 - $80,000,00/
Total Dollar Value of Contract: $
- - - -
----~
ADDITIONAL COSTS
Estimated Ongoing Costs: $-L yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed~(J1V: er
Division Director !-/Li-I/) YesD Nog ~ ~_K.- !--I - tJ
"'r6A \ I
am~anCr;~ I-d&-(D YesDNo~~ r~ ----- f ,~~:
1\ .M:B.lPurch~ingl':l5-IO YesDNo5ll ~ .f/'~ , 2~.
County Attorney I)~ YesDNoci ~i.JIJ.P /-tz-(i)
Comments:
OMB Form Revised 2/27/01 MCP #2
RENEWAL AGREEMENT
This AGREEMENT dated the day of ,2010, by and between
the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida, hereinafter called the
"District" and Roy Khanna, whose mailing address is 3117 Carol Avenue, Palm Springs, FL 33461, hereinafter
called the "Contractor".
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated February 21,2007 for scheduled general
and preventative maintenance of all Monroe County Fire Rescue ambulances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, the DISTRICT- has elected to exercise said option for the continuation of scheduled general
and preventative maintenance of all Monroe County Fire Rescue ambulances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; now therefore
IN CONSIDERATION ofthe mutual convenants and obligations contained herein, the parties agree as
follows:
1. The District elects to renew the contract for the third additional year pursuant to paragraph
2 ofthe agreement entered February 21, 2007.
2. In accordance with paragraphs 2 and 5 of the original agreement, the hourly rate and
preventative maintenance inspection must be adjusted by the most recent cpr for the past
12 months. On this renewal, in accordance with the current cpr, the hourly rate will remain
the same at $75.00 and the charge for ambulance inspection with preventative maintenance
performed will stay at $273.00.
3. The effective date of this amendment is March 1,2010 and shall extend through February
28,2011, under the same terms and conditions of the contract dated February 21,2007.
4. All othe r terms and conditions of the contract dated February 21, 2007 shall remain in full
force and effect.
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF GOVERNORS,
FIRE AND AMBULANCE DISTRICT 1
By:
Deputy Clerk
By:
Mayor/Chairman
WITNESS:
&~)_ ROY KHANNA
A~.p-:e5entatlVe
MONROE COUNTY ATTORNEY
AP. RO EDt~VRM:
YNTH IA L HALL//
ANT COUNTY ATTORNEY ,/
, .~~..., ..... """ll
ACORDTM
. . . . -. . :.. - .
. . - . .. . ..' '. .
.<:;..I;RI"fl.CAI;Q f...bIA~lb!IY"I.t1IS.lU~A~,'a:i'~'i'",!.!q.>, 2.",..";>>,, L,ce ;;7~;;~D;;~
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
AL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
I PRbDUCER
JOHNSON & MILLER INSURANCE
1225 N MILITARY TRAIL #2
WEST PAIv.~ BEACH, FL 33409
- 4 -
COMPANY
A
BERM TA E IN
INSUREO
ROY KHANNA
3117 CAROL AVE
PALM SPRINGS, FL 33461
561-641-2360
COMPANY
B
COMPANY
C
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS.
~o TYPE OF INSURANCE POliCY NUMBER POliCY EFFECTIVE POLICY EXPlRA TION liMITS
.TR DATE IMMlDDNYI I?~TE (MMlDONYI
GENERAL liABIliTY GENERAL AGGREGATE
COMMERCIAL GENERAL LIABILITY PRODUCTS.COM~OPAGG
CLAIMS MADE [i] OCCUR PERSONAL 80 ADV INJURY
A OWNER'S & CONTRACTOR'S PROT HGL-532267-08 12/02/09 12/02/10 EACH OCCURRENCE
FIRE DAMAGE (Anyone fire)
MED EXP (Anyone person)
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AVTa
ALL PWNEO AUTOS BODILY INJURY $
SCHEDULED AUTOS (Per person)
B t-!IRED AUTOS FLC 9323840 4/03/09 4/03/10 BODILY INJURY
$
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE $
GARAGE liABILITY
ANY AUTO
~,
EXCESS liABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS'lIABILlTY
~'.
THE PROPRIETOR!
PARTNERS/EXECUTIVE
OFFICERS ARE!
OTHER
INCL
EXCL
CRIPTION..:lF OPERATIONSJLOCATIDNSNEHICLES/SPECIAL ITEMS
AUTO ONLY. EA ACCIDENT $
OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE $
EACH OCCURRENCE $
AGGREGATE $
$
$
EL DISEASE. POLlCY liMIT $
EL DISEASE - EA EMPLOYEE $
ONROE COUNTY BOARD OF COUNTY COMMISSIONERS SHALL BE LISTED AS ADDITIONAL
NSURED.
RTlj::ICATEHpEDERX" <".
u, '.,0",__ :,..... :'. .
"-"-'0-:.<':'
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
-1-0- DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAilURE TO MAil SUCH NOT!CE SHALL IMPOSE NO OBlIGATIOfol OR LIABILITY
REPRESENTATIVES.
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
ATTN RISK MANAGEMENT
1100 SIMONTON STREET
KEY WEST, FL 33040
iFAX: 305.-289-6061
JRD 25-S-('1/55)>. .' . ..
@Atom:: CORPORATION 1988
, '
RENEWAL AGREEMENT
TIns AGREEMENT dated the I!<t!. day of ~a':!lc ,2009, by and between
the Board of Governors of Fire and Ambulance District 1 of Momo olmty, Florida, hereinafter called the
"District" and Roy Khanna, whose mailing address is 3117 Carol Avenue, Palm Springs, FL 33461, hereinafter
called the "Contractor".
wrTNESSETH
WHEREAS, the parties hereto did enter into an agreement dated February 21, 2007 for scheduled general
and preventative maintenance of all Momoe County Fire Rescue ambulances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, the DISTRICT has elected to exercise said option for the continuation of scheduled general
and preventative maintenance of all Monroe County Fire Rescue ambulances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; now therefore
IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as
follows:
1. The District elects to renew the contract for the second additional year pursuant to
paragraph 2 of the agreement entered February 21,2007.
2. In accordance with paragraphs 2 and 5 of the original agreement, the hourly rate and
preventative maintenance inspection must be adjusted by the most recent CPI for the past
12 months. On this renewal, in accordance with the ClUTent cpr, the hourly rate will remain
the same at $75.00 and the charge for ambulance inspection with preventative maintenance
performed will stay at $273.00.
3. Tpe effective date of this amendment is March 1, 2009 and shall extend through February
2?;;~910, under the same terms and conditions of the contract dated February 21,2007.
,4; A:nQth~:f:<terms and conditions of the contract dated February 21,2007 shall remain in full
.,' '/__i _' C'.j'"d ,"".:',
,('i', i fdtcx ah~Leffect.
,. ,,'l\! /d~' -~'lr~l',~,
Attest: ld?>ANN ,;cek KOLHAGE CLERI<.
\J~~~
Deputy Cler
BOARD OF GOVERNORS,
FIRE AND AMBULANCE DISTRICT 1
By:
~~-
Mayor/Chairman
WIlNESS, &4
& ffld~ .{)vbN~
, - .\
RENEWAL AGREEMENT
~aL ~ _
This AGREEMENT dated the Of.! day of , 2008, by and between
the Board of Governors of Fire and Ambulance District 1 of M.o e County, Florida, hereinafter called the
"District" and Roy Khanna., whose mailing address is 3117 Carol Avenue, Palm Springs, FL 33461,
hereinafter caned the "Contractor".
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated li"ebruary 21, 2007 for scheduled general.
and preventative maintenance of all Monroe County Fire Rescue ambuliances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, thf~ DISTRICT has elected to exercise said option for the continuation of scheduled general
and preventative maintenance of aU Monroe County Fire Rescue ambulances, and for unscheduled maintenance
and repairs resulting from equipment failure or malfunction; now theretOre
IN CONSIDERATION of the mutual convenants and obligations Contained herein, the parties agree as
follows:
1. The District elects to renew the contract for the first one additional year pursuant to
paragraph 2 of the agreement entered February 21, 2007.
2. In accordance with paragraphs 2 and 5 of the original agreement, the hourly rate is adjusted
by the most recent cpr for the past 12 months from $73 to $75 and the charge for
..#' amb~ance inspection with preventative maintenance performed increases from $265 to
~&.n ~,"~2Ja.
'-- 8 3. :;~~ffective date of this amendment is March 1, 2008 and shall extend through February
~.! i: ::::;~B~1009, under the same terms and conditions of the contract dated February 21, 2007.
~; a:: 4.:,,~~~ther terms and conditions of the contract dated February 21, 2007 shall remain in full
f' ~ ..J,,-, and effect.
';' ~ - to ~_:xcw
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/..-~. JW ...., ~lI..ThT
.1:f;..r,_-::<_~\' '~'u"YL. KOLHAUE, CLERK
I!/-~ '/ ~-".,iJ _I " ',\\
Jf"I~J~'r!' r~Q II ",' ,i"\.. ....,\\~.....I' (
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\.... By: .," , By:
. ' Deputy CI rk
WITNESS;
AGREEMENTBET'WEEN
THE BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
OF MONROE COUNTY, FLORIDA
AND
ROY KHANNA
FOR MAINTENANCE OF MONROE COUNTY FIRE RESCUE
TYPE i AMBULANCES
THIS AGREEMENT, ("AGREEMENT") made and entered into this 21st day of February,
2007 by and between the Board of Governors of Fire and Ambulance District 1 of
Monroe County, Ffonds, ("DISTRICT") and Roy Khanna, ("CONTRACTOR").
WfTNESSETH:
WHEREAS, CONTRACTOR represents that it is capable and prepared to provide
ambulance maintenance services; and
WHEREJ\S, the DISTRICT wishes to enter into an Agreement with Contractor for
maintenance of Monroe County Fire Rescue Type I ambulances including inspections,
preventive maintenance and unscheduled maintenance and repairs resulting from failure
or malfunlction;
NOW, THERFORE, in consideration of the promises contained herein, the parties agree
as follows:
1. CONTRACT DOCUMENTS - This contract consists of the Agreement, the
CONTRACTOR'S submission response to the RFP "Attachment A ", the documents
referred to in the Agreement as a part of this Agreement and all attachments. In the
event of l:my conflict between any of the contract documents, the one imposing the
greater burden on the CONTRACTOR will control.
2. CONTRACT PERIOD AND RENEWAL - The effective date of this Agreement shall
be March 1, 2007 through February 29, 2008. This Agreement may be renewed annually
for one ('I) year terms, not to exceed three (3) renewals, subject to approval of the Fire
Chief of Monroe County Fire Rescue, the Office of Management and Budget and the
Monroe County Board of Governors Fire and Ambulance District 1. Renewals shall be
increased by the Consumer Price Index (CPI).
3. CONTRACT TERMINATION - This Agreement may be terminated for any reason by
either party on a 3D-day written notice without cause. If the CONTRACTOR fails to fulfill
the temui of this agreement, or attachments, properly or on time, or otherwise violates
the provisions of the agreement< or of applicable raws or regulations governing the use of
funds, the County may immediately terminate the contract by written noUce. The notice
shall specify cause. All finished or unfinished supplies or services shall. at the option of
the County, become property of the County. The County shall pay the CONTRACTOR
fair and E!quitable compensation for expenses incurred prior to termination of the
agreement, less any amount or damages caused by the CONTRACTOR's breach. if the
damages are more than compensation payable. the CONTRACTOR will remain liable
after termination and the County shall pursue collection for damages.
1
4. SUB.JECr MA ITER OF CONTRACT ~ This Agreement is for performing scheduled
general and preventative maintenance of all Monroe County Fire Rescue Type I
ambulances, and for unscheduled maintenance and repairs resulting from failure or
malfunction. See "Attachment 8' for list of Ambulances. The amount of ambulances may
be added and deleted throughout the life of this contract by Monroe County Fire Rescue.
5. RATES ~ The hourly rate shall be $73.00 per man hour with no travel time or mileage
charge. 'The charge for conducting an ambulance inspection with each preventative
maintenance pariormed will be $265.00.
6. WORK SCHEDULE - Regularly scheduled inspections and preventative maintenance
shall be conducted at such intervals as are approved by the DISTRICT and by the
Manufacturer. The modular portion of the vehicle shall also be maintained in accordance
with the manufacturer's recommendations.
7, PARTS, FLUID AND LUBRICANTS - All parts, fluids, and lubricants used for
maintaining and repairing vehicles shall be supplied by CONTRACTOR and billed to the
DISTRICT noHo exceed 25% over cost. For parts $200.00 and over, a copy of original
parts supplier invoices Shall be attached to the bill. Contractor will be required to keep
all original parts supplier invoices available at request by County for spot checking and
auditing purposes.
8. ENGINE OIL AND FILTER CHANGE - CONTRACTOR shall complete drive train
lubrication and any other fluids and/or filter changes as recommended by the
manufacturer.
9. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide to the
DISTRICT a preventative maintenance schedule that can be performed weekly by
Monroe County Fire Rescue personneL
-1O.MAINTENANCE INVOICE - CONTRACTOR shall provide an invoice at the
completion of each scheduled maintenance repair. This invoice shall contain at a
minimum, but not to be limited to, the following:
(a) Starting date and time
(b) Completion date and time
(c) Billable labor hours
(d) County Identification number of Apparatus serviced
(e) Service performed
(f) Parts used and cost
(g) Name of service personnel
(h) Vehicle mileage
(i) Engine hours (if applicable)-
A copy ()f this invoice shall be supplied to the Monroe County Fire Rescue within 30
days of the service.
11. COMMUNICATION - CONTRACTOR shall be available to be reached twenty-four
(24).hours a day by telephone or paging device.
2
12. RESPONSE TO SERVICE REQUEST. CONTRACTOR shall have two (2) hours to
contact Monroe County Fire Rescue upon initial notification. The contractor shall ensure
that all maintenance and repairs are performed in a timely manner in accordance with
operational needs.
13. CERTIFICATION - CONTRACTOR shall provide evidence satisfactory to the
DISTRICT they are an Emergency Vehicle Technician (Evr) certified as Level III Master
Ambulance Technician and Automotive Service Excellence (ASE) certified Master
Medium/Heavy Truck Technician.
14. QUALIFICATIONS OF MAINTENANCE PERSONNEL - Unsupervised personnel
performing maintenance, repairs, adjustments, and related work on the DISTRICT
equipment shall be certified or experienced in the work to. be performed. Personnel
performing work who are not certified or experienced in such work shall be directly
supervised (in person) by an individual with such certification.
15. INDEMINIFICATION - The Respondent to whom a Agreement is awarded shall
defend, Indemnify and hold harmless the County as outlined below.
The Respondent covenants and agrees to indemnify, hold harmless and defend Monroe
County, its commissioners, officers, employees, agents and servants from any and all
claims for bodily injury, including death, personal injury, and property damage, including
damage to property owned by Monroe County, and any other losses, damages, and
expenses of any kind, including attorney's fees, court costs and expenses, whiCh arise
out of, in connection with, or by reason of services provided by the Respondent or any of
its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful
act or omission of the Respondent, its Subcontractor(s) in any tier, their officers,
employees, servants or agents.
In the event that the service is delayed or suspended as a result of the Vendor's failure
-to pUrchase or maintain the required insurance, the Vendor shall indemnify the County
from any and all increased expenses resulting from such delay. The first ten dollars
($10.00) of remuneration paid to the Respondent is consideration for the indemnification
provided for above. The extent of liability is in no way limited to, reduced, or lessened by
the insurance requirements contained elsewhere within this agreement.
This indemnification shall survive the expiration or earlier termination of the Agreement.
.~
All property or equipment being directly maintained or repaired by CONTRACTOR shall
be considered in its care, custody and control while such work is in progress and until
physical control of such property or equipment is restored to the DISTRICT. "Attachment
eft.
16. LOCATION OF WORK - This Agreement covers ambulances located throughout
Monroe County,
17. INSURANCE - During the term of this Agreement, the CONTRACTOR must keep in
force and affect the following insurance:
Worker's Compensation Statutory Limits
3
General Liability, including $300,000 Combined Single Limit
Premises Operation or
Products and Completed Operations $100,OOO/person; Blanket Contractual
Liability $300,000/occurrence;
Personal Injury Liability $50,000 Property Damage
Expanded Definition of Property Damage
Vehicle Liability $100,000 Combined Single Limit or
(Owned, Non~Owned, and $50,000 per Person
Hired Vehicles) $100,000 per Occurrence
$25,000 Property Damage
Garage Liability $300,000 Combined Single Limit
$25,000 Garage Keepers Legal Liability
Liability
Monroe County shall be named as an Additional insured on the General Liability
and Vehicle _~iability policies.
As required by l'Attachments D'. "Attachments V' are attached and incorporated into this
Agreement.
18. PAYMENTS - Payments shall be made by the DISTRICT pursuant to the Florida
Local Gc)vernment Prompt Payment Act after the completion of the rendered services on
each vehicle and proper invoicing by the CONTRACTOR. All unscheduled maintenance
and repairs resulting from equipment failure or malfunction requiring service shall be
billed by the CONTRACTOR at the applicable rates as specified in Section four of this
CONTRACT. The CONTRACTOR upon notification by the DISTRICT of an equipment
failure or malfunction requiring unscheduled maintenance shall, in a timely manner
investigate the problem and provide to the DISTRICT an estimate of the cost for repair
and.vehicle downtime. The CONTRACTOR upon receiving authorization to proceed
"from the DISTRICT shall effectuate such repair; upon completion of same the contractor
shall notify the DISTRICT of the outcome and actual cost. The DISTRICT shall issue a
separata purChase order for each occurrence of unscheduled maintenance and repair.
19. CONTINGENCY- Monroe County's performance and obligation to pay under this
Agreeml~nt is contingent upon an annual appropriation by the Board of County
Commissioners.
20. SECTION HEADINGS - Section headings have been inserted in this Agreement as a
matter of convenience of reference only, and it is agreed that such section headings are
not a part of this Agreement and will not be used in the interpretation of any provision of
this Agreement.
21. OWNERSHIP OF THE PROJECT DOCUMENTS - The documents prepared by
the CONTRACTOR for this Project belong to the DISTRICT and may be reproduced and
copied without acknowledgement or permission of the CONTRACTOR.
22. SUCCESSORS AND ASSIGNS - The CONTRACTOR shall not assign its right
hereunder, except its right to payment, nor shall it delegate any of its duties hereunder
without the written consent of the DISTRICT. Subject to the prov~sions of the
4
immediately preceding sentence, each party hereto binds itself, its successors, assigns
and legal representatives to the other and to the successors, assigns and legal
representatives of such other party.
23. NO THIRD PARTY BENEFICIARIES ~ Nothing contained herein shall create any
relationship, contractual or otherwise, with or any rights in favor of, any third party.
24. PUBLIC ENTITIES CRIMES. A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a bid
on contracts to provide any goods or services to a public entity, may not submit a bid on
a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property_ to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR
under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017 of the Florida
Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed
on the cC)nvict~d ve.lJdor list.
By signing this Agreement, CONTRACTOR represents that the execution of this
Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida
Statutes). Violation of this section shall result in termination of this Agreement and
recovery of all monies paid hereto, and may result in debarment from DISTRICT's
competitive procurement activities.
In additk>n to the foregoing, CONTRACTOR further represents that there has been no
determination, based on an audit, that it or any SUBCONTRACTOR has committed an
act defined by Section 287.133, Florida Statutes, as a "public entity crimeJO and that it has
not been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether CONUSUl T ANT has been
placed on the convicted vendor list.
CONTRACTOR will promptly notify the DISTRICT if it or any subcontractor or
SUBCONTRACTOR is formally charged with an act defined as a "public entity crime" or
has been placed on the convicted vendor list.
25. MAINTENANCE OF RECORDS - CONTRACTOR shall maintain all books, records,
and documents directly pertinent to performance under this Agreement in accordance
with generally accepted accounting principles consistently applied. Each party to this
Agreement or its authorized representatives shall have reasonable and timely access to
such records of each other party to this Agreement for public records purposes during
the term of the Agreement and for four years fallowing the termination of this Agreement.
If an auditor employed by the DISTRICT or County Clerk determines that monies paid to
CONTRACTOR pursuant to tl"iis Agreement were spent for purposes not authorized by
this Agreement, the CONTRACTOR shall repay the monies together with interest
calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the
monies were paid by the DISTRICT.
26. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES - This
Agreement shall be governed by and construed in accordance with the laws of the State
of Florida applicable to contracts made and to be performed entirely in the State.
5
in the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, DISTRICT and CONTRACTOR agree
that venue shall lie in Monroe County, Florida, in the appropriate court or before the
appropriate administrative body. The Parties waive their rights to a trial by jury. This
Agreement is not subject to arbitration.
27. SEVERABILITY ~ If any term, covenant, condition or provision of this Agreement (or
the application thereof to any circumstance or person) shall be declared invalid or
unenforceable to any extent by a court of competent jurisdiction, the remaining terms,
covenants, conditions and provisions of this Agreement, shall not be affected thereby;
and each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this Agreement.
The DISTRICT and CONTRACTOR agree to reform the Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of
the stricken provision.
28. ATTORNEY'S FEES AND COSTS. The DISTRICT and CONTRACTOR agree that
in the event any cause of action or administrative proceeding is initiated or defended by
any party relative to the enforcement or interpretation of thIS Agreement, the prevailing
party shall be entitled to reasonable attorney's fees, court costs, investigative, and out.
of-pocket expenses, as an award against the non-prevailing party, and shall include
attomey's fees, courts costs, investigative, and out-of-pocket expenses in appellate
proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement
Shall be in accordance with the Florida Rules of Civil Procedure and usual and
customary procedures required by the circuit court of Monroe County.
29. BINDING EFFECT ~ The terms, covenants, conditions, and provisions of this
Agreement shall bind and inure to the benefit of the DISTRICT and CONTRACTOR and
theTr respective legal representatives, successors, and assigns.
30. AUTHORITY - Each party represents and warrants to the other that the execution,
delivery and performance of this Agreement have been duly authorized by all necessary
County and corporate action, as required by law.
31. CLAIMS FOR FEDERAL OR STATE AID - CONTRACTOR and DISTRICT agree
. that each shalf be, and is, ~empowered to apply for, seek, and obtain federal and state
funds to further the purpose of this Agreement; provided that alf applications, requests,
grant proposals, and funding solicitations shall be approved by eac~ party prior to
submission.
32.ADJUDICATION OF DISPUTES OR DISAGREEMENTS - DISTRICT and
CONTRACTOR agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If
no resolution can be agreed upon within 15 days after the first meet and confer session,
the issue or issues shall be discussed at a public meeting of the Board of County
Commissioners. If the issue or issues are still not resolved to the satisfaction of the
parties, then any party shalf have the right to seek such relief or remedy as may be
provided by this Agreement or by Florida law.
6
-- - __ _. . - _.J _.... _. _ _ _ _ ~_ _._ __ _ ..._
33. COOPERATION - In the event any administrative or legal proceeding is instituted
against either party relating to the formation, execution, perlormance, or breach of this
Agreement, DISTRICT and CONTRACTOR agree to participate, to the extent required
by the other party, in aU proceedings, hearings, processes, meetings, and other activities
related to the substance of this Agreement or provision of the services under this
Agreement. DISTRICT and CONTRACTOR specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this
Agreeml~nt.
34. NQNDISCRIMINA TION ~ CONTRACTOR and DISTRICT agree that there will be no
discrimination against any person, and it is expressly understood that upon a
determination by a court of competent jurisdiction that discrimination has occurred, this
Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. CONTRACTOR or DISTRICT agrees to comply
with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act
of 1964 (PL 88~352) which prohibits discrimination on the basis of race; color or national
origin; 2) Title~IX of-the Education Amendment of 1972, as amended (20 use 5S. 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504
of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as
amended (42 use S5. 6101.6107) which prohibits discrimination on the basis of age; 5)
The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)
The Public Health Service Act of 1912, S8. 523 and 527 (42 USC ss. 690dd-3 and
290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent
records; 8) Title VIII of the Civil Rights Act of 1968 (42 use s. et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans
with Disabilities Act of 1990 (42 use s. 1201 Note), as maybe amended from time to
time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code
Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex,
religion, national origin, ancestry, sexual orientation, gender identity or expression,
familial status or age; 11) Any other nondiscrimination provisions in any Federal or state
statutes which may apply to the parties to, or the subject matter of, this Agreement.
35. COVENANT OF NO lNTEREST ~ CONTRACTOR and DISTRICT covenant that
neither presently has any interest, and shall not acquire any interest, which would
conflict in any manner or degree with its performance under this Agre~ment, and that
only interest of each is to perform and receive benefits as recited in this Agreement.
36. CODE OF ETHICS ~ DISTRICT agrees that officers and employees of the DISTRICT
recognize and will be required to comply with the standards of conduct for public officers
and employees as delineated in Section 112.313, Florida Statutes, regarding, but not
limited to, solicitation or acceptance of gifts; doing business with one's agency;
unauthorized compensation; misuse of public position. conflicting employment or
contractual relationship; and disclosure or use of certain information.
37. NO SOLICITATION/PAYMENT - The CONTRACTOR and DISTRICT warrant that, in
respect to itself, it has neither employed nor retained any company or person, other than
7
a bona fide employee working solely for it, to solicit or secure this Agreement and that it
has not paid or agreed to pay any person, company, corporation, individual, or firm,
other than a bona tide employee working solely for it, any fee, commission, percentage,
gift, or other consideration contingent upon or resulting from the award or making of this
Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that
the DISTRICT shall have the right to terminate this Agreement without liability and, at its
discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
38. PUBLIC ACCESS. The CONTRACTOR and DISTRICT shall allow and permit
reasonable access to, and inspection of, all documents, papers, letters or other materials
in its possession or under its control subject to the provisions of Chapter 119, Florida
Statutes, and made or received by the CONTRACTOR- and DISTRICT in connection
with this Agreement; and the DISTRICT shall have the right to unilaterally cancel this
Agreement upon violation of this provision by CONTRACTOR.
39. NON-WAIVER OF IMMUNITY - Notwithstanding the provisions of Sec. 768.28,
Florida Statutes, the participation of the CONTRACTOR and the DISTRICT in this
Agreement and the acquisition of any commercial liability insurance coverage, self-
insurance coverage, or local government liability insurance pool coverage shall not be
deemed a waiver ot immunity to the extent of liability coverage, nor shall any contract
entered into by the DISTRICT be required to contain any provision for waiver.
40. PRIVilEGES AND IMMUNITIES - All of the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers'
compensation, and other benefits which apply to the activity of officers, agents, or
employees of any public agents or employees of the DISTRICT, when performing their
respective functions under this Agreement within the territorial limits of the DISTRICT
shall apply to the same degree and extent to the performance of such functions and
duties of such officers, agents, volunteers, or employees outside the territorial limits Of
the DISTRICT.
41. LEGAL OBLIGATIONS AND RESPONSIBILITIES - on-Delegation of Constitutional
or Statutory Duties. This Agreement is not intended to, nor shall it be construed as,
relieving any participating entity from any obligation or responsibility imposed upon the
entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of the
obligati(m or responsibility.~.. Further, this Agreement is not intended to, nor shall it be
construed as. authorizing the delegation of the constitutional or statutory duties of the
DISTRICT, except to the extent permitted by the Florida constitution, state statute, and
case law.
42. NON-RELIANCE BY NON~PARTIES . No person or entity shall be entitled to rely
upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any
third-party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the CONTRACTOR and the DISTRICT agree that neither the
CONTRACTOR nor the DISTRICT or any agent, officer, or employee of either shall have
the authority to inform, counsel, or otherwise indicate that any particular individual or
group of individuals, entity or entities, have entitlements or benefits under this
Agreement separate and apart, inferior to, or superior to the community in general or for
the purposes contemplated in this Agreement.
8
. - ..------- .! ~------ -....---- ----. . --------_.~----.._- ------- ----------- ---
43. AlTESTATIONS AND TRUTH IN NEGOTIATION - CONTRACTOR agrees to
execute such documents as DISTRICT may reasonably require, including a Public Entity
Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement
Signatufl:l- of this Agreement by CONTRACTOR shall act as the execution of a truth in
negotiation certificate stating that wage ratas and other factual unit costs supporting the
compensation pursuant to the Agreement are accurate, compfete, and current at the
time of contracting. The original contract price and any additions thereto shall be
adjusted to exclude any significant sums by which the agency determines the contract
price was increased due to inaccurate, incomplete, or concurrent wage rates and other
factual unit costs. AU such adjustments must be made within one year following the end
of the Agreement
44. NO PERSONAL LIABILITY - No covenant or agreement contained herein shall be
deemed to be a covenant or agreement of any member, officer, agent or employee of
Monroe County in his or her individual capacity, and no member, officer, agent or
employee of Monroe County shall be liable personally on this Agreement or be subject to
any personalliabifity-or accountability by reason of the execution of this Agreement.
45. EXECUTION IN COUNTERPARTS - This Agreement may be executed in any
number of counterparts, each of which shall be regarded as an original, all of which
taken together shall constitute one and the same instrument and any of the parties
hereto may execute this Agreement by signing any such counterpart.
58 WHEREOF, each party hereto has caused this Agreement to be executed
orized representative.
~
KOHLAGE, CLERK
Print Name:
Print Name and Title
BOARD OF GOVERNORS
FIRE AND AMBULANCE
DISTR;e1 n, '.':0
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Date: cJ.-.? Fu7
MONROE COUNTY ATTORNEY
APPRO 0 ~S TO FORM:
9
SUBMeSSION RESPONSE FORM
Respondent's Name and Address: ROlY Khanna
1033 Va1encia Road
"
Telephone Numbers:
~ey Largo, FL 33037
(305) 453-1646 Office/Fax
All amounteD must be written and In number format. In eMe of II conflict ~
the amount in Wordl and titlll amount In numbers, the amount In words shan
control.
I State :that I am authorfzed to submit Ihl. pFCpOHI.
Scheduled MaIntenance for Preventative MaIntenance:
Hourly F'ate:
$ 73.00
~ ...: .:
Charge for conducting ambulance Inspection with each preventative maJntenanoa
performed:
Charge 'for Ambulance inspection: $ 265.00
Unscheduled Maintenance Resulting from equipment malfunction or {aDure requiring
seMcS:
Hourly Rate
~ Parts to be marked up by.
$ 73.00
STATE OF f I o-u.-L
COUNTYOF_:P,J... ~
25 % over cost to the Contractor
~Bidde~
12-i?-06
Date
PERSONALl V APPEARED BeFORE ME, the undersigned authority,
SOle O'a"ner
Ro' Khanna
fndMdual signing)
'd oJ-
who, after first being sworn by me, (name of
fslher signature In the space provided above on this
'~ ,20 (5 y,
'.
Attachment A (1 of 1)
CURRENT MONROE COUNTY FIRE RESCUE
AMBULANCES
VEHICLE
lOCATION YEAR/MAKEI MODEL
r~'~~;{i:~~~~'~ :' >'~:~.1~~'rZ~; :.~D-;::::~?'-f~;~~;:~~;.)~~~~~':j~~[~~0}:i~'~1tq;~g!~;~~U~
2006 Sterling
BIG COPPITT Ambulance
2001 FORD
BIG COPPITT AMBULANCE
2001 FORD
CUDJOE AMBULANCE
2002 FORD
BIG PINE AMBULANCE
2001 FORD
CONCH KEY AMBULANCE
1999 FORD
TAVERNIER AMBULAN~E
1997 FORD
TAVERNIER AMBULANCE
USAR VEHICLE 1994 F 450 FORD
1997 FOAD F450
TRAINING AMBULACNE
RadiO'
Calli
2FZAXFCS76A V92511 5098 Prime R~9
1 FDXF46F81 EC33365 1416-208 Backup R-109
1FDXF46F61 EC33364 1416-207 Prime R-11
1FDXF46F22ED14878 1416-215 Prime R-13
1 FDXF46F41 EC33363 1416-206 Prime R-17
1 FDXF46F9XEB99283 1416-120 Prime R-22
1FDLF47F8VEA18040 1416-080 Backup .;"'J312~
1 FDLF47M8REA52323 1417-151 USAR
1FDLF478VEA73393 1416-059 BLS R-39
Attachment B (J of 1)
SUBMISSION RESPONSE FORM
Key Largo, FL 33037
Telephone Numbers:
(305) 453-1646 Office/Fax
All amounts must be written and in number fonnat. In .c;ase of a conflict betwean
the amount In words and the amount In numbers, the amount In wOMllJhall
control.
I State that I am authorized to submit this proposaR.
Scheduled. Maintenance for Preventative Maintenance:
Hourly Rate:
$ 73.00
Charge for conducting ambulance Inspection with each preventative maintenance
performed:
Charge for Ambulance Inspection: $ 265.00
Unscheduled Maintenance Resulting from equipment maifunct10n or falJure requiring
service:
Hourly Rate
Parts to be marked up by:
$ 73.00
25 % over cost to the Contractor
~-oij
STATEOF f/~
COUNTY OF l::""?J L ~
Sole OOln2r
12-27-06
Date
-,
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
_Ro'i Khanna
Individual signing) affix
. "'l .J-.
.::::;
who, after first beIng swom by me, (name of
is/her signature in the space provided above on this
~ ,20 6 ~
Attachment A (1 of 1)
24
MONROE COUNTY, FLORIDA
RiSK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINiSTRATION
MANUAl
Indemnification and Hold Harmfi&6$
for
Other Contractors and Subcontractors
The ContraCl:or covenants and agrees 10 indemnify and holo harmless Monroe County
Board of County Commissioners AND Board of Governors for District I, its servants,
agents and employees from any and alt claims for bodily injury (Including death).
persona! injury, and property damage (inQudlng property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of,
in connection with, -or by reason of services provided by the Contractor or any of Its
Subcontractor(s) In any tier, occasioned by the negligence, errors, or other wrongful act
or omission of The Contractor or its Subcontractors in any tier, their employees, or
agents.
In the event the completion of the project (to Include the work of others) is delayed Of
suspended as a result 01 the Contractors failure to purchase or maintain tQe required
Insurance, the Contractor shall indemnify the County from any and all Increased
expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor Is for the
indemnification provided for above.
The extent of liability is In no way limited to, reduced, or lessened by the insurance
requirements contaIned elsewhere within this agreement.
_ C\L ~
~ Bidder's Signature So1e Owner
12-27-06
Date
Tes
Attachment C (1 of 1)
26
RISK MANAGEMENT
POLICY AND PROCEDURES
CON'TRACi ADMINISTRATION
MANUAl
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract.
(including the pre-staging of personnel and materla~ I the Contractor shall obtain. at
his/her own expense. Insurance as specified in any attached schedules, which are made
part of this contract. The Contractor will ensure that the insurance obtained wm extend
protection to all Subcontractors engaged by the Contractor. As an alternative. the
Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractpr will.not be permitted to commence work governed by this contract
(Including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of work. resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified In
this contract and any penattles and failure to perform assessments shall be Imposed as
if the work commenced on the specified date and time, except for the Contractorls failure
to prOVide satisfactory evidence.
The Contractor shalf maintain the required insurance throughout the entire term of this
contract and any extensions specified in the attached schedules. Failure to comply with
this provision may result in the Immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this contract and any penalties and failure to perform assessments
shall be Imposed as if the work had not been suspended, except for the Contractor's
failure to maintain the required Insurance.
The Contractor will be held responsible for all deductibles and self insured
retentions that may be contained In the Contractor's Insurance policies.
The Contractor shall provide, to the County. as satisfactDfY evidence of the required
insurance, either:
IX. Certificate of Insurance - on fi Ie
or
o A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certlfled copy of any or aU
Insurance policies required by this contract.
All Insurance policies must specify that they are not subject to cancellation, non-renewal,
material change. or reduction In coverage unless a minimum of thirty (30) days prior
notiflCStion is given to the County by the Insurer.
Attachment D (1 of 8)
27
The acceptance and/or approval of tha Contractors insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under 1his contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as hAdditionallnsuredu on aU policies, except for Workersl Compensation.
Any deviations from these Generat Insurance Requirements must be requested In
writing on the County prepared form entmed hRequest for Waiver of Insurance
Requtrsmentsu and approved by Monroe County Risk Management.
Attachment D (2 of 8)
28
fN$~RANCe AGEN"rS STATEMENl:
I have reviewed the above requirements with the bidder named below. The following
deductibles applv to the corresponding policy.
POlley
HC--L y'-l f J) fr
DEOUCTIBLES
Suu
Liability policies are ~ccurrence _ Claims Mad
..-
~VlS.~ J A .'Jlc.fl- Ins
Insurance Agency
-~h6
BIDDER$ STATEMENT
I und&rstand the insurance that Will be mandatory if awarded the contract and wlll
comply in full wtth all the requirements.
~l<lde;801e Ovner
12-27-06
Signature
INSCKLST
Attachment D (3 of 8)
29
GENERAL LlASIUTY
INSURANce REQUIREMENTS
FOR
CONTRACT.
BETWEEN
MONROECOUNTY,FLOmDA
AND
Prior to the commencement of work governed by this contract. the Contractor shall
obtain General Uability Insurance. Coverage shall be maintained throughout the life of
the contract and Include. as a minimum: .
'JPremlses Operations
'J Products and Completed Operations
'] Blanket Contractual Liability
o Personal Injury Uability
o Expandad Daflnltlon of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If spilt limits are provided. the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50.000 Property Damage
An Occurrence Form policy is preferred. If coverage Is provided on a ClaIms Made
policy, its provisions should Include coverage for claims flied on or after the effective
date of this contract. in addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies Issu&l to satisfy the above requirements.
GL1
Attachment 0 (4 of 8)
30
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BElWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles, the
COntractor, prior to the commencement of work, shall obtain Vehicle Uability Insurance.
Coverage shall be maintained throughout the life of the contract and include. as a
minimum, lI~bllity ~overage for:
o Owned, Non~Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single limit (CSl)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 par Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
VL1
Attachment D (5 of 8)
31
GARAGE UABIUTY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the selVicing andlor repair
of Countywowned vehicles, the Contractor will be required to purohase and maintain a
Garage Policy to Include Garage Uabillty Insurance extending to vehicles, owned or
leased by the County, left with the Contractor for servicing, repair, storage, or
safakeeping~ Coverage should include, as a minimum:
[J Premises and Operations Liability
o Vehicle UabilIty
o Contractual Liability
o Products and Completed Operations Liability
[; Garage Keepers' legal Uabillty, to include:
Comprehensive and eomslan
The Garage Keepers' Legal Liability shall extend to aJl Countywowned/leased vehicles in
the cars, custody, and control of the Contractor.
The Contractor's Insurance shall be primary to any coverage maintained by the County.
The minimum limits acceptable shall be:
$300,000 Combined Single limit (CSL) for liability
$ 25.000 Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
GK1
Attachment D (6 of 8)
32
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR'
CONTRACT _
BETWEEN
MONROECOUmY,FLOmDA
AND
Frior to the commencement of work governed by this contract. the Contractor shall
obtain Workersl Compensation Insurance with limits sufficient to respond to Florida
Statute 440.
In addition,the Contractor shall obtain Employers' Liability Insurance with limits of not
less than:
$100,000 Bodily Injury by AccIdent
$500,000 Bodily Injury by Disease. policy IImh:s
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business
in the state of Florida.
If the Contractor has been approved by the Rorida's Department of Labor. as an
authorized setf~insurer, the County shall recognize and honor the Contractor's status.
The Contractor may be required to submit a Letter of Authorization issued by the
Department of Labor and a Certificate of Insurance. providing details on the Contractor's
Excess Insurance Program.
If the Contractor participates In a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
WC1
Attachment D (7 of 8)
33
MONROE CQUNlY. FLORIDA.
Request For Waiver
of
Insurance Requ&rGmlint8
It is requested that the Insurance requirements, as specified In the County's Schedule of
Insurance Requirements, be waived or modified on the fonowing contract:
Respondent: Ro.f Khanna
Maintenance of fire rescue ambulance inCluding
inspsctions ?reventative maintenancee and
Contract for: nmu!hp,dnlpn m;;l-lI'!t:.f'nCllncoe: ;;ron(1 repairs rQsultin~
Add f R d t from failure or malfunctioll~
rass 0 espon en:
1033 Valencia Road, Key Lar~o, FL 33037
Phone:
Scope of Work:
(561) 312-9792 Cell (30S) 453-1646 Offic~/Fax
Stated Above
Reason for Waiver.
I perform maintenance and re~airs on
am~ulallces on site (garage liability waiver)
Not Approved
Not Approved
Date:
Board of County Commissioners appeal:
Approved
Meeting Date: m ~ _ ~ - '
Rnpcndent ~~er
Not Approved
12-27-06
SIGNATURE
Attachment D (8 of 8)
34
" .
NON..cOLlUSION AFFIDAVIT
I, Roy "Khanna
city of Key Lar~o
and under penalty of peljury, depose and say that;
1) lam Roy Khanna
the Proposal for the project described as follows:
, of the
according to law on my oath,
, the bidder making
Maintenance of the Monroe Count~y Fire Rescue Type I Ambulances
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpoSe of restricting competition. as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law. the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior-to bid opening, directly or indirectly. to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit. a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
STATE OF f( ruJ &....
COUNTYOF ?J.. 75~
Signature of Bidder) Sole Owner
12-27-06
Date
PERSONAlLY APPEARED BEFORE ME, the undersigned authority,
Roy Khanna who, after first being sworn by me, (name of
individual Signing) affixed his/her signature in the space provided above on this
~ jt 't::iL
My commission expires: 7 / . /
NOTARY PUBLIC //7 / ~ "j
. 20 0 "
~'j;. BRENDA R. WEBB
~~ MV COMMISSION II DtHl6m
~ I!XPIRES: My 17.:1lXP
~ fl.NobIJ"-Atu:.OI.
OMS - MCP FORM #1
Attachment E (1 of 4)
35
PUBLIC ENTITY CRIME STATEMENT
n A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work. may not submit
bids on leases of real properly to pUblic entity, may not be awarded or perfonn work as a
contractor. supplier. subcontractor, or CONTRACTOR under a contract with any publiC
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
By executing this form, I acknowledge that lImy company is in compliance with the
above_
STATE OF f/~&.--
COUNTY OF ~,J" I>~
~
(Signatur=e-oJ Bidder) Sole Owner
12-27-06
Date
PERSONAlLY APPEARED BEFORE ME, the undersigned authority,
l~oy Khanna
individual signing) affixed
0-
d 7 day of
~ 72 ~~
y com.miSSion expires: ,/ I
NOTARY PUBLIC 7/11 DC:;
BRENDA R. WEBB
WY COM1d1SS\ON . DIMI609S
...........6 t!XJIUlIlS: J,lly 11;2009
~_ F\.NIlIIrJ~""ca.
~AIlV
who, after first being sworn by me, (name of
!her signature in the space provided above on this
~
, 20 0 {p
Attachment IE (2 of 4)
36
DRUGmFREE WORKPLACE fORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies
that
Rat Khanna
(Name of Business)
1. Publish a statement notifying employees that the unlaWful manufacture, distribution.
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace. the business's
policy of maintaining a drug~free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection {1 J.
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the employee
will abide by the terms of the statement and will notify the employer of any conviction of,
or plea of guilty or nolo contendre to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of the United States or any state. for a violation occurring
In the workplace no later than fIVe (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug~free workplace through
implementation of this section.
As the person authorized to'slgn the statement, I certify that this firm complies fully with
tho above r(.}~.
~ Biddet-sSlgnature So1e Owner
12-27-06
Date
OMS - MCP FORM #5
Attachment E (3 of 4)
37
SWORN STATEMENT UNDER ORDINANCE NO. 10..1990
MeNReE COUNTY, FLORIDA
ETHICS CLAUSE
Roy Kbanna warrants that hefrt. has not employed,
retained or otherwise had act on ~srrts behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision
the County may, in its discretion, terminate this contract without liability and may also. in
its discretion, deduct from the contract or purchase price. or otherwise recover. the full
amount of any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee.
Sole ~ (Signature)
Date: 12:';:27 -06
STATE OF
COUNTY OF
Ft r-lt. ~ ~
1>~-{,,- E-e~
PERSONALLY APPEARED BEFORE ME. the undersIgned authority,
Roy Khanna
who, after first being sworn by me, affixed
his/her
+t-
signature (name of individual signing) In the space provided above on this d 7 day
m -
~~ ~20~.
'- R- ~-b0
-. . - NOTARY PUBUC
My commission olCplres: ,I} /0 ~
OMS - MCP FORM #4
Attachment E (4 of 4)
38
:BlJ.ullget.& Fllll1latll111Ce Comtnfld lRevnew Won'll{glhteet '"111<'"') f.".
Contract with KV1J rJu'Ml 01 Oi BOCC Meeting Date ~ 9
If there is a cost to Monroe County, is funding available? ~ No N/A /4.It.UfJ0t!2
(If no call Department)
Is Cost to Momoe County:
under $5,000_
$5,000-$25,000 _
over $25,000_
did the department get two written quotes? Yes No (check with department)
was this bid out? Yes No (check with Carlos Victores)
Is this the low bidder? Yes No
FS 287. 0582 - all contracts which bind Monroe County for the purchase of services or tangible personal property
for a period in excess of 1 fiscal year must have the following statement included in the contract. "Monroe County's
performance an~ ~bligation to pay u~hiS contract, is contingent upon an annual appropriation by the BOCe. "
Is Non Appropnation Clause present!~ No
FS 287.133 - requirementforvendors tofile apublic entity crime statement prior to issuance ofapurchase order or
contract having a value in excess of the thresholdfor Categorytwo($25,OOO, 2002 Florida Statutes). Statement
which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a
convictionfor public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, si/bcontfactor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287. 017,101' CATEGORY TWO
for a period of36 ~s...:om the date of being placed on the convicted vendor list. .. Is Public Entity Crime
Statement present?~'lo
Is Ethics form or statement present? "Contractor warrants that he/it has not employed, retained or otherwise had
act on his/its behaifanyformer County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or
any County officer or employee in violation of Section 3 of Ordinance No. ]0-1990. For breach or violation of this
provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount o~ fee, commission,
percentage, gift, or consideration paid to theformer County officer or employee" ~No
(lfno comment on contract summary)
If this is Ii grant agreement, is budget set up? Yes No NlD
(Ifno keep copy with resolution folder)
If this is an amendment, is original contract inCIUded?@-o N/A
(Ifno make note to department)
Is there a cost oflivitig ClaUSe?GNo N/A Ifso does wording match Purchasing Policy Wording "adjusted
annually in accordance with the percentage change in the Consumer Price Index for all urban consumers (Cpr-D) for
the most recent 12 months available"? Yes,. No N/A
Additional Comments
Contract read and reviewed by --ez.,.,
If cost to Monroe County is over $50,000 route to Budget Director, otherwise route to Senior Budget Analyst.
Org Code Expenditure Detail Item Budget grouped by Business Center, Business Unit
Monroe Countv Board of Countv Commissioners
El!:penditure Detailllem Description
Service
Level
FY 2010
Budget
FY 2012
Budget
FY 2011
Budget
Issue '#
12 Emergency Services
_, ,1130 ~MS Administration L
.j 13001lk & Mk Ambulance
Not"". 01) A ,920) - CareerStatlon phones and fax lines. historical experience. (Stations 8, 9, 11, 13.17,22) Monthly
average $660 x 12'" $7,920
02) Nextel Phones - Rescue Units: ($5.400.) Cell phones for rescue unils. $75 per month x 6 rescue units x 12 months.
Used for patient-side consultation and medical direclfon from communily hospital emergency rooms.
03) AT&T VPN Internet: ($4,632) -Internet Monthly for Stations 8,13,17,22. S386 x 12'" $4,632
04) Fed Ex: ($600) Charge for dally package pickup. $50 per month x 12'" $600
05) Suncom: ($60) (x6210) Average $5 per month x 12'" $60.
06) UPS Service: ($832) Average $16 per week '" $832
07) Vemon Wireless Aircard: ($504) - MCT air card for on-duly Battalion chief vehicle at $421month '" $504
08) AT&T IPHONE ($1,500) - O~-duly Battalion Chief $125/month l!: 12 '" $1,500
09) AT&T Ethernet/Internet ($6,348) - For Station 11 - this cost is split with the Sheriff (total monthly charge is $1.058 /2 '"
$529 x 12.. $6,348,
10) AT&T Circuits ($3,792). Special needed circuit lines for Station 9. $632 x 12.. $7,5841 cost centers 11500 and 13001
530440 Rentals And Leases
01) Xerox Copier Lease 63rd Street Building
02) Air Gas South
03) Layton Station 18 Staff Lodging
1 2,898 2,898 2,898
1 3,500 3.500 3,500
1 .. ~ 24,000 24,000
53044{l Rcnlllls And Leases 30,398 30,398 30,398
Nnt..". 01) Xerox Copier Lease B3rd Street BuUding: ($2,898) Lease is $540.55 monthly, $6,487, plus $8,000 for cost of copies '"
$14,487. This expense Is shared by 5 departments, cost centers 12000, 12001, 13001, 13500, and 14000, $14,487/5 '"
$2,898.
02) Air Gas South: ($3,500) Lease of H-sI<:e Oxygen tanks for rescue and re-hab units @ .25 per day per tank. Average
monthly blll $291.65 x 12 = $3,500
03) Layton Station 18 Staff Lodging: ($24,000) Lodging expense for 24f7 on-duly station personnel. Estimated at $2,000
per month x 12 = $24,000
530451 Risk Manil2:ement CharlIe5
Risk Management Billing
530460 Repair And Maintenance
01) SCBA Annuallnspeclfon and Certification
02) Stretchers
03) Medlronlc Physic Control
04) ALS Trainer Manikin Replacement Parts
83,030
83,030
83,030
1,000 1,000 1,000
5,000 5,000 5,000
16,000 16,000 16,000
2,000 2,000 2,000
530460 Repair And Maintenance 24,000 24,000 24,000
Not..". 01) SCBA Annual Inspection and Certificallon: ($1,000) NFPA Standard 1981 requires annual recertifcallon of all Self
Contained Breathing Apparatus (SCBA) to assure lhallhey are operallng correctly and providing the required resplTlltory
protection for firelighters. The cost for this annual inspecllon and certilication is $100 per pack, and there are 5 resCUe
units with 2 air packs per, for a total of 10 air packs.
02) Stretchers: ($5,000) Average annual expense, historical experience.
03) Medtronlc Physio Control: ($16.000) Maintenance of LlfePak defibrillators as required by Joint Commillee Accreditation
of Hospitals (JCAH). Historical experience.
Iner Manikin Replacement Parts: ($2,000)
530462 Vehicle Maint
01) Vehicle Maintenance
90,000
90.000
90,000
GovMax
35
Fiscal Year 2010
FY2013 FY2014
Budget Budget
2,898
3.500
24.000
30,398
2,898
3,500
24,000
30,398
83,030 83,030
1,000 1,000
5,000 5,000
16,000 16,000
2,000 2,000
24,000 24,000
/
90,000
90,000
9