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Home My WebLink AboutO. County Administrator MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: March 2,2010 SUBJECT: County Divisions' Monthly Activity Report for February, 2010 MONTHL Y ACTIVITY REPORT - FEBRUARY, 2010 KEY WEST AIRPORT . In February, passenger figures for January were compiled, During that month, the six airlines serving Key West International Airport carried a total of 51,704 passengers, This is an astonishing 20,1 % increase over January of2009, . Working with the navy, the airport has been heavily involved with the planning of the Blue Angels air show scheduled for next month, Since EYW and NAS Boca Chica have concentric airspaces, coordinating Airline traffic with the schedule of the demonstration teams has been a challenge, . We have received our draft permit from the Army Corps of Engineers for the long awaited construction of the Runway Safety Areas (RSA), Once the final permit arrives, we can start work on this essential safety improvement. MARATHON AIRPORT . The Airport Emergency Plan (AEP) Triennial Full-Scale Exercise post event critique/debriefing meeting was held on February 22, 2010, Exercise evaluators' and participants' comments are being reviewed and considered for inclusion into the AEP, AEP to be revised accordingly and submitted to FAA for review and approval, . Class Act Cleaning Services, the contract janitorial company at the airport, had no staff working after 6:00 a,m, on February 12, 2010, Notice was provided to the contractor by Certified Mail of possible contract breach/default. Request to hire Eight B Cleaners, Inc, on a month to month temporary basis was approved by Deputy County Administrator. An item is being placed on the agenda for the March 17, 2010, BOCC Meeting requesting to terminate Class Act Cleaning Services, to advertise an RFP for janitorial services, and to continue to use Eight B Cleaners on a month to month basis in the interim, . Proj ect Pre-Application is being prepared for submittal to the FAA for Taxiway Pavement Marking Upgrade design and installation and Terminal Sewer Laterals design, 1 . Several construction and operations related projects continue to be in various stages of completion at the airport including: . Renewal agreements for several concession and property leases are being prepared for presentation to the BOCC. . Airport Utility Master Plan is being updated, Proj ect funding is through an FAA Grant. . HMGP Wind Retrofit (Hurricane Shutter) Project: Phase II - This project has been completed and the contractor's final payment application has been processed, Project funding is through a sub-grant agreement with the Florida Division of Emergency Management. . Passenger Terminal HV AC system replacement project is substantially complete and pending completion of punch-list items, training of airport personnel on maintenance and operations procedures, and final inspection, . The Environmental Assessment Project associated with the runway extension and runway relocation proposals is on-going, A Modification to Standards regarding the Runway Object Free Area (ROFA) has been prepared and submitted to the FAA; awaiting reply, Project funding is through an FAA Grant. . Airport Rescue Fire Fighting (ARFF), Index A, vehicle is currently being manufactured; funding for this project is through an FDOT Joint Participation Agreement (JP A), EMPLOYEE SERVICES I. Web site Updates (other than normal position vacancy updates, etc,): Benefits: KPHA Provider Directory Updates EAP monthly bulletin Working Wellness Newsletter Human Resources: Updated 1 job description II. Turnover Numbers To Date: Feb 2010 Turnover: ,39% Turnover as oflast Feb 2009: 1.81% Turnover 2010: 1.36% I Resignations: 0 I Terminations: 2 I Retired: 0 I Deceased: 0 I Layoffs:O III. Major ActivitiesIMeetings: Human Resources · Met with KPMG on budget allocations for General Fund Budget. · Division Director participated in Conference Call as Membership Director for FRMA · Completed Annual Chamber of Commerce Survey · IAFF Negotiation Meeting Risk . Reconciling insurances policies with property schedule to ensure appropriate coverage Benefits (GrouplW orkers Comp) · Addendum to RFP for Employee Assistance Program posted 2 · KPHA meeting · Courtesy meeting with Fitness Trainer on Wellness · Two meeting with Team members: Health Benefits Volunteer Review & Recommendations · Health Plan Document revisions completed for March BOCC approval. Safety · Attended SARB meeting · Started the respiratory fit testing program Fit tested 25 FF on N-95's and SCBA's BUDGET & FINANCE Budget Analysts: . Budget Analysts attended three day GovMax 5,0 training workshop . Contracts Reviewed - 26 . Prepared Resolutions - 28 . Posted budget transfers and resolutions - 56 . True-up and prepared resolutions for the revenue collections of Special Revenue Fund 158, . Balance and true-up FY09 revenue and expenditures for Airport grant roll overs and prepared amended resolutions to balance Finance system budget. . Balance and true-up FY09 revenue and expenditures for all Social Services grant rollover and prepared amended resolutions to balance Finance system budget. . Process payables for the Monroe County Sheriff and Care Center's Byrne Grant. . Worked on Cost Allocation Project and assisted KPMG in site field work . Prepared agenda items for the February BOCC meeting . Processed P AF s . Budget Transfers (Expenditure and Project transfers) . Reports - Reviews a Balance Sheet by Fund Daily to verify all funds are balanced, . Reports - Monthly Expenditure Status Report and Expenditure Audit Trail Report is printed and forwarded to Lower Keys AARP, Big Pine AARP and Middle Keys AARP with an attached Memo outlining the available balance remaining for this fiscal year. . Assist in preparing the Agenda Packet . Resolution budget transfers monthly (Expenditure, Revenue and Project transfers) . Prep/approve bills for Finance/ Accts Payable . Prepares the Monthly Bank of America Purchasing Card bill for Finance (gathering signature approvals, travel exp reports, purchase receipts and completed daily purchase card reports from each card holder that has made a purchase in that month), . Reviewed Budget & Finance Contracts . Prepared postage billing for Finance . Timesheets . Reviewed Travel Expense Reports, then forwarded to Finance, . Card Changes for Bank of America/Administration duties 3 . Communications with Purchasing and the County Atty's office on publishing the Notice - Calling for Bids for Duck Key Security, . Prepared Suncom billings for Finance Grants Administration Department: . Completion and submission of Energy Efficiency and Conservation Block Grant application to FEEC in Tallahassee, The total grant amount will be approximately $2,6 million, The County's request is $1 million plus $150,000 in administrative costs, (There were a total of 160 competing applications filed with FEEC; 70 in the Category in which Monroe County applied,) . HSAB: Facilitated first meeting on Feb 16th, and finalized schedule for FY 2011 funding cycle, Prepared and distributed Funding Application, instructions and attachments to all non-profits; placed advertisement of funding availability, . Completed the County's 2010 Federal Appropriations Requests new legislative session (to Ros-Lehtinen, Nelson and Diaz-Balart) for EOC, Transportation and Wastewater; submitted to federal lobbyists, . Testified at administrative law hearing in Tallahassee at DCA re: rule changes in the Stan Mayfield Working Waterfront Grant program, . Completed monthly expenditure reports on Byrne JAG grants (four of which are Recovery Act funds), Reviewed, approved, processed invoices for all Byrne JAG and RSA T grants, . Management of various issues related 2010 HSO/HSAB contracts, including continued required document certification for all contracted organizations; questions/clarifications on invoices, . FEMA: Hurricane Wilma: Continued closeout work for Wilma PW s, Working on closeout of six large Project Worksheets from Wilma, . FEMA: Prepared and submitted appeal of Trap Debris Project Worksheet for Fay, Purchasing Department: Totals for the month of February 2010 are as follows: . Total purchase orders processed 308 . Total orders placed for departments 82 . Total orders entered for departments 73 . Office Depot orders processed 65 . Staples Orders processed 1 . We opened 2 bids and processed another 2 which was below average from the previous months, Addendums entered 3, contracts reviewed 21, and bills paid 4, and voided 6 purchase orders, We also processed 703 pieces of mail which was average from previous months, COMMUNITY SUPPORT SERVICES Social Services Department (SSD) In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 1/21/1 0 -2/20/1 0) 4 . C-l Congregate Meals totaled 1267 units during the first full period of the contract year, exceeding the goal of 1223 units/month, The Congregate Meal program is off to a great start in 2010 with well attended meal sites, . C-2 Home-Delivered Meals totaled 2972 units during the first full period of the contract year, exceeding the goal of 2856 units, The Home Delivered Meal Program received an unusually large number of referrals during January and February, which we were able to accommodate, In-Home Services (Information in this section is for the period 01/01/1 0 - 1/20/1 0 - new grant year) . III-B Screening and Assessment: 10 units this period, 8,7% year-to-date achieved, .37% overachieved, 36 clients on the waiting list . III-B Homemaking: 48 units this period, 3% year-to-date achieved, 5,33% underachieved, 47 clients on the waiting list . III-B Personal Care: 64.25 units this period, 6% year-to-date achieved, 2.33% underachieved, 18 clients on the waiting list We have spent $4640,92,4.24% ofIII-B funds, which is 4,09 % underachieved due to a short first billing period, . III-E In-Home Respite: 121 units this period, 12,8% year-to-date-achieved, 4.47% overachieved, . III-E Facility Respite: 362.25 units this period, 13% year-to-date achieved, 4,67% overachieved, We have spent $7352,68, 13% ofIII-E funds, which is 4,67% overachieved, Case Managers will temporarily suspend bringing clients into the III-E program, Non-OAA Programs: CCDA (Community Care for Disabled Adults) for January 2010: . Case Management: 3,5 units for the month were produced; 81.5 units year-to- date, . Homemaking: 86.25 units for the month were produced; 960,75 units year-to date, . Home-Delivered Meals: Monthly units were 160 meals; 1405 meals year-to-date, . Personal Care: Monthly units were 0; 25 units year-to-date, Overall Program Achievement was 41.73%, 16,60% underachieved, CCE (Community Care for the Elderly) for the period 12/21/09 - 1/20/10: . Case Management: 60.25 units for the period and 415 units year-to-date, 39,9% achieved year-to-date, There are 101 clients on the waiting list . Intake: 9.25 units achieved and 56 units year-to-date, 110% achieved year-to- date, . Chore: 32 units achieved and 32 units year-to-date, 100% achieved year-to-date, 5 . Homemaking: 710 units for the period and 4557,7 units year-to-date, 49% achieved year-to-date, There are 88 clients on the waiting list. . Personal Care: 501 units for the period and 3226 units year-to-date, 58,8% achieved year-to-date, There are 46 clients on the waiting list. . Respite: 200,5 units for the period and 980 units year-to-date, 54,5% achieved year to date, There are 14 clients on the waiting list. CCE overall is at 52% achievement, 6,34% underachieved, We have taken on 7 new clients whose units will be reported next month, ADI (Alzheimer's Disease Initiative) for the period 12/21/09 - 1/20/10: 316,75 units were produced in the period and 1242.25 units year to date, 52,61% year-to-date achieved, 2.29 % overachieved, Weare steadily lowering the overachievement. HCE (Home Care for the Elderly Program) for the period 1/16/10 - 2/15/10: 22,75 billable units this period, 134 billable units year-to-date, Current spending level year to date is at 59,82%, 6,85% underachieved, We have taken on 2 new HCE clients and those units will be fully reported in March, Monroe County Transit (MCT) Department Activity for February 2010 . One-way trips provided: 1,805 Unduplicated clients served: 215 Special Needs Clients registered: 398 . Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching and Reservation System, The awards and agreements will be brought to the board in the fall BOCC meetings, . Deposited Revenue: $2,216,00 Expenditures: $32,645,05 Percentage Spent Fiscal YTD: 4.2% Social Services Department - February 2010 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals Unduplicated Welfare client households that received service New Welfare cases receiving service Low Income Home Energy Assistance Grant Program cases- 14 Low Income Crisis Assistance cases - 14 Home and field visits 51 Office visits 250 EHEAPS 4 Homelessness Prevention Approved Cases 52 Weather Assistance 2 Total Expenditures: Interesting Community Support Services Updates: 1,221 116 29 $3,400,00 $3,070.41 $1,204,36 $35,246,00 $549.49 $43,470.26 . 2 staff members attended continued training in Tampa, Florida for the W AP program, 6 . 2 staff members who attended an extensive training on the (W AP) Weatherization Program are now qualified and certified inspectors to represent Monroe County Social Services, . One staff member reached the 5 year mark for MC employment, and will receive a 5 year pin and $100, Bayshore Manor (BSM) Bayshore Manor's current census is 16 residents, The current census is four private pay and twelve subsidized, BSM provided 570.25 hours of OA3E respite care this month, Bayshore Manor has ten OA3E clients, . There is one client on the wait list. . Revenue for February 2010 . Expenditures for the same period . Percentage of the budget spent year to date $32,452,68 $42,581.85 38.45 % LIBRARY . The use and appreciation of Library services keeps growing steadily as circulation in January totaled 39,046 items, nearly 3,000 over the December figure, as the winter residents and visitors are now here in full force . 372 new Library cards were issued in January, 21% above the December additions . 45,968 customers used Library services onsite during the month, 10% over the Library visitors in December . 10,320 public access computer and wi-fi sessions were provided to our customers during the month . Use of the Library's premium information databases has steadily and sharply increased, In January, 2010, 18,130 searches were performed on the databases, 54% higher than January, 2009, This increase is attributed to promotion on the County Intranet page and easy search "widgets" placed directly on the Library web site, . Views on the Library's Flickr site of historical images broke 300,000 this month! Since Fall 2007, Library staff and volunteers have been scanning, describing and sharing the Library's collection of historical photos on this popular website, Promotion of the photos on a Facebook page entitled "I remember Key West when"," resulted in 2,500 hits within 24 hours, This truly illustrates the power of using appropriate social networking sites to highlight our special collections and servIces, . A record high of2,378 requests were placed via the Library's "HIP", The Horizon Information Portal enables customers to log into their Library account to renew books and request titles for hold or delivery to their local Library, . Our spending of the FY10 budget is proceeding on its projected pace; prioritizing in areas of discretionary funds has become part of our spending plan, and the availability of State Aid funding and donations constantly becomes more vital to our services, Unfortunately, the outlook for next year's State Aid funding is grim-we could be facing a cut of 40% in that critical grant money in the next 7 State budget. More information on this will be coming to us within the next several weeks, EXTENSION SERVICES . Number of services provided: 469 phone calls, 57 office visits, 35 visits to clients, 15 group teachings with 551 participants, 6 media submissions, and 938 bulletins distributed, Total Budget for FY 09/10: $186,213,00; Year to Date Expenditures and Encumbrances: $125,647,99; Remaining Balance: $55,280,17; Percentage of budget spent and/or encumbered year to date: 70%, The Extension Director accomplished the following activities: . Facilitated the Monroe County Green Initiative Task Force (GITF) monthly meeting, Major items of discussion were: revised draft by-laws, recycling efforts, clean energy grants, and letters to utilities and municipalities regarding their participation in the GITF, . Presented an overview of the Climate Action Plan process to the BOCC. . Presented a two-hour consumer workshop on solar electric and solar hot water systems to homeowners in Pinellas County, . Participated in a Climate Change Town Hall Meeting conducted by Commissioner George Neugent. . Attended a Florida Dept. of Environmental Protection Overseas Heritage Trail workshop in Key Largo and thanked them for their cooperation in relocating the Conch Key Trap Storage Area adjacent to the bicycle trail. . Provided expert testimony in a Florida DCA v, WSG and Monroe County administrative hearing regarding the bias against Monroe County within the criteria used in awarding funds under the Stan Mayfield Working Waterfront Grant Program, . Attended a meeting of the Florida Keys Commercial Fishermen's Association to discuss current fisheries issues, . Met with representatives from the Florida Department of Agriculture and Consumer Services to discuss and plan for a future visit to develop a marketing video depicting the historical character of the Florida Keys and the importance of commercial fishing in the Keys culture, The Environmental Horticulture Agent accomplished the following activities: . Invited to talk about "What is Worm Farming?" to 20 students and two adults from the Poinciana Elementary Recycling Rangers, . Held an insect identification workshop at the Key West Community Garden meeting, . Participated in three Webinars: Statewide Master Gardener Training, Turf and Ornamental Pesticide In-Service Training, and Nutrient Deficiencies and their Causes, Twenty-two Master Gardeners attended these sessions, . Released parasitic wasps at ten locations: six in Key West, two in Big Coppitt, and one in Ramrod Key, . Set up a horticulture education booth at the Sugarloaf Firehouse Plant Sale, with five Master Gardeners assisting ten clientele, . Set up a horticulture education booth at GardenFest Key West, with 13 Master 8 Gardeners helping 98 clientele, . Held six regional plant clinics (two in Key West, one in Big Pine Key, one in Marathon and two in Key Largo) with 16 Master Gardeners assisting 25 clientele with their plant and insect problems, . Made seven site visits: Key West (2) - community garden, home garden; Cudjoe Key (1) - citrus nutritional problem; Summerland Key (1) - palm problem; Marathon (1) - plant selection and problems; Islamorada (2) - stunted Schefflera, Bougainvillea, . Updated the horticulture blog "Florida Keys Landscape Advisor" with a video depicting a Mealybug destroyer lady beetle eating scale eggs, . Set up a horticulture education booth at the Upper Keys Garden Club Garden Walk. The Family & Community Development Agent accomplished the following activities: . Taught a workshop which presented findings and best practices for residents to reduce their carbon footprint through efficiencies and retrofits, The workshop included information about financial savings that are associated with energy efficiency, steps that residents can take from behavior changes that are free, to long-term investments, . Held four workshops for the High School Financial Literacy Program bringing supplemental materials to enhance students' learning, . Worked with County staff researching The Energy Efficiency Community Block Grant Program, which will provide funding to promote energy efficiency measures and renewable energy initiatives, . Worked on the Green Living and Energy Education (GLEE) awards submission for Monroe County which highlighted all of the County's efforts at GHG reduction, energy efficiency, and promotion of green principles, . Attended the Family and Consumer Science Summit in Ocala, FL where she shared resources she developed for energy efficiency education programs, . Held a community workshop regarding tax deductions, tax credits and rebate programs for energy efficient upgrades to residents' homes including appliance rebates, home retrofit deductions, and clean energy tax credits, GROWTH MANAGEMENT Performance Measures For The Growth Management Division GMD Comparative Revenue Summary Revenue Total Total Revenue Revenue Revenue % Variance Budget Revenue Revenue Ending Ending Ending Revenue FY 2010 Collected in Collected February February FY February Ending FY 2009 in FY 2008 FY 2010 2009 FY 2008 February FY 2010 To February 9 FY 2009 Building $2,660,000 $2,610,100 $2,857,684 $1,024,794 $1,045,535 $1,279,972 -2% Permit Licenses & Permits Planning $500,907 $602,387 $488,081 $204,168 $235,967 $274,192 -13% Department Fees Code $100,000 $288,941 $110,412 $71,983 $79,629 $30,486 -10% Enforcement Fines & Forfeits . These are the primary, customer driven revenues and do not include the revenues obtained by taxes etc, EXPENSES Budget Total Total FY 2010 FY 2009 FY 2008 % FY'10 Expenses Expenses Expenses Expenses Expenses Variance FY 2009 FY 2008 Ending Ending Ending Expenses February February February Ending February FY 2009 To February FY 2010 Growth Mgmt. Admin, $903,834 $455,898 $648,098 $138,734 $151,869 $214,938 -9% Geographic Info, (GIS) $287,555 $230,509 $181,935 $68,993 $77,941 $59,675 -11% Planning $1,040,834 $899,234 $878,366 $368,079 $323,019 $384,844 +14% Comprehensive Plan $221,000 $46,045 $74,655 0 6,308 $35,631 -100% Planning Commission $98,142 $84,698 $88,345 $27,456 $32,885 $35,397 -17% Environmental Resources $275,222 $268,992 $330,016 $98,926 $112,894 $132,872 -12% Marine Resources $52,850 $51,876 $84,753 $21,888 $19,808 $40,323 +11% Code Enforcement $1,159,509 $1,047,668 $894,006 $426,754 $369,648 $339,170 +15% Pump-Out Boat $67,443 $70,250 $64,640 $25,238 $28,224 $18,371 -11% Building Department $2,389,816 $2,232,844 $2,311,238 $818,678 $827,475 $887,324 -1% Marine Resources Office . Coordinated with Code Enforcement on procedures for abandoned vessels from private property . Developed and ordered pump outs signs for marinas with pump outs . Handled approximately 35 customer inquiries; performed 3 site visits . Awarded job for Pilot Program surveys at Key West and held coordination meeting with Sandy Walters Associates . Developed proposal request for boating surveys at Boca Chica harbor area, . Coordinate with FKNMS regarding the proposal for expansion of the existing NDZ . Assembled information regarding the pump out program history and provided associated memo to BOCC regarding issues the program is facing . Responded to issues regarding a management agreement with DEP for the end of Summerland Rd in Key Largo 10 . Coordinating efforts with Pump out USA regarding the provision of free pump outs throughout the state . Coordinated general maintenance on the pump out vessel and trailer . Completed triennial channel markers surveys for FWC and provided updated marker database . Coordinated the disposal of seven derelict vessels for citizens . Assisted the City of Key West with derelict vessel removals from the USCG Museum . Provided assistance to the City of Cedar Key regarding the development of a public mooring field . Coordinated maintenance on the Marine Resources survey vessel . Coordinated with the Village of Islamorada Nearshore Water Committee regarding assistance with funding for a pump out vessel . Finalized Inter-Local Agreement with Key West regarding Pilot Program surveys . Coordinated with Planning staff on a development order at Gilberts Marina regarding liveaboards . Completed provisions for docking facilities at the Nelson Center for the pump out vessel . Coordinated efforts regarding the need for a slow speed zone at Jewfish Creek . Attended BOCC meeting in Key Largo for backup to Pilot Project agenda items . Submitted request to FWC regarding changes in signage for boating regulatory zones . Coordinated with Cudjoe Key Property Owners Association regarding transfer of aids to navigation . Provided agenda and public notice for upcoming MP AC meeting . Coordinate with management at Bahia Honda State Park regarding a request for the development of a public mooring field . Coordinated with CV A Program regarding the provision of pump outs for commercial vessels and floating structures . Coordinated with FKNMS regarding the provision of materials for day moorings at the Adolphus Busch . Pumped out 66 vessels in the Key Largo area Geographic Information Services Office GIS Projects FLUM (on-going) Zoning updates Tier Committee GIS data updates FLUM Amendments - Planning (maps for Ads and Meetings) GIS Server/Intranet Site Maintenance and data updates/editing (on-going) ArcGIS Server upgrade 9,3,1 TDRC Web Mapping Application (Public Access) GIS Data/Map Requests Tier Designation Review Committee draft maps TDRC Wastewater Districts Map, data and orthophoto Requests - Keith & Schnars 11 Addressing 12 Address Assignments Code Enforcement Department Number of New Cases Opened Number of Inspections completed Number of Cases Heard before Special Magistrate- Fines Collected After the Fact Fees Collected Number of Contractor Citations Issued Number of Contractor Citations Heard Contractor Citations Paid (2) 390 1700 62 $ 2,559,00 $ 6,525,00 26 o $ NO report Flood insurance Inspection Fees Collected Totals Collected $ 1,260,00 $10,344,00 Planning & Environmental Resources Department Current Planning Category Appeal to Planning Commission in Progress Appeal to DOAH in Progress Code Enforcement Referral (estimated at 1 per week per Current Planner (4)) Conditional Use, Major Permit in progress Conditional Use Minor Deviation Completed Conditional Use, TDR in Progress Public Assembly Permits Applied Public Assembly Permits Issued Public Assembly Permits in Progress Road Abandonment in Progress Variance, Administrative Applied Variance Administrative in progress Variance, Planning Commission in Progress Permits Reviewed & Processed Vacation Rental applied Vacation Rental Mgr, License Applied Vacation Rental Mgr, License Issued ROGO related applications ROGO Exemptions Applied ROGO Exemptions/Denials Issued Mixed Use Category LDRD's Applied Customer Service In-person inquiries estimated at 5 per day per planner (2) Telephone inquiries estimated at 10 per planner (7) per day Email inquiries estimated at 5 per planner (7) per day Request for Research Applications Administrative Meetings Development Review Committee/Agenda Items Planning Commission/Agenda Items & a Keith & Schnars presentation 12 3 2 16 5 2 2 3 4 5 5 2 5 1 122 4 3 3 7 6 1 300 2100 300 3 1/3 from 9 am to 10:30 am, 1/2 Comprehensive Planning Category Meetings Meeting - Christine, Townsley, Mike regarding the "H", Alicia Putney Meeting 1 Meeting - FLUM and LUD ad language for 2 projects 1 Meeting - K&S and staff for monthly staff report 1 Meeting - K&S, County Staff, sub consultants - project overview, population projections and transportation issues 1 Meeting - K&S, sub consultants and staff on EAR process 1 Meeting - Planning Commission presentation from K&S 1 Meeting - Planning Director on SugarloafKey Overlay scheduling 1 Meeting - Sf. Admin of Environmental Resources and Planning Director on Big Pine Development 1 Meeting - Sr, Admin of Environmental Resources and Tiffany on the HCP ROGO criteria 1 Meeting - staff to discuss Sugarloaf Center Overlay district - Sugarloaf Key - complete - Christine's review 1 ForrnalMeetings 10 Informal Meetings on various planning related topics 20 Planning Commission Meetings 2 Comp Plan Update meeting with K&S to review progress 1 Comp Plan Update meeting with K&S and the Division Directors 1 Comp Plan Update meeting with K&S & URS to review transportation issues 1 Comp Plan Update meetings with K&S & the Planning Commission 1 Comp Plan Update meetings with K&S and the BOCC members 5 Comp Plan Update meeting with K&S, Fishkind & the DCA to review Population projection methodologies 1 Comp Plan Amendment BOCC Transmittal Hearing 1 Reviewed Reviewed Wisteria Island Sub-area proposal with staff 1 Reviewed planning staff reports 4 Reviewed Comp Plan Amendments with the Growth Management Director ~~~~~ 1 Reviewed Sugarloaf Overlay District proposal 1 Analyzed and Wrote Wrote-FLUM Transmittal BOCC packet-MDJ-complete-attorney's review 1 Wrote-FLUM Transmittal BOCC packet-127 FCT-complete-attorney's review 1 Wrote-LUD Ordinance BOCC packet-MDJ-complete-attorney's review 1 Wrote-LUD Ordinance BOCC packet-127 FCT-complete-attorney's review 1 Wrote-School Board regarding school statistics 1 Wrote-LUD Ordinance/Resolution BOCC-PC packet-Lloyd Good 1 Assisted Assisted Gail in pulling Tavernier overlay documents 1 Assisted in setting up FWS meeting 1 13 Assisted with updating web page 1 Emailed Emailed-127 parcel-FLUM information to Trepanier & Associates 1 Emailed-CIE/CIP to County Attorney 1 Responded to E-mails & Phone calls 25 Emails sent and received 400 Miscellaneous Amended 2 FLUMS and 2 LUDs for BOCC transmittal packages 1 Assembled notebooks for CBRS for 8 people 1 Compiled ROGO documentation & compiled a report for K&S consultants 1 Compiled SFR permits from the HCP Master List to determine if there land Clearing was done 1 Discussed-Road abandonment potential project with applicant & staff 1 Discussion-Bond agent regarding Key Haven Bond, sent info to current planners 1 Edited-ordinance for Sugarloaf Overlay district 1 Edited-ordinance for transmittal deadlines 1 Received-From School Board School-statistics 1 Received & reviewed monthly and statement bill from K&S 1 Answered questions on submerged land leases 1 Telephone Conversations Comp Plan Update Teleconference with K & S to review process 1 Called Lloyd Good for change in meeting dates 1 CIP conversations with lawyers and upper management 1 Phone call-discussion with applicant regarding a plat 1 Phone call-Resident regarding conservation amendment 1 Telephone conversations 20 Estimated Estimated at 5 per day per planner (2) - in person inquiries Estimated at 10 per planner (7) per day - telephone inquiries Estimated at 5 per planner (7) per day - email inquiries 300* 2100* 300* Environmental Resources Performance Review Site Visits Code Enforcement Referral Land Authority Referral Permit Application Site Visit Wetland Delineation Pre App Conference 24 3 14 2 2 Other Turtle Stranding Site Visits (Miscellaneous) Written correspondence/ biological assessments Administrative Relief/Beneficial Use Vegetation Mitigation Letter 2 75 2 1 14 Code Enforcement Assessment Memo 6 Conditional Use Staff Report 2 GIS Map (assorted) 57 Interagency Coordination (DEP, ACOE, FKEC, FL Park Serv" FWC) 7 Letter of Current Site Condition 1 Meetings & miscellaneous Big Pine Habitat Conservation Plan 2 DRC 1 Tier Review - meetings 6 Climate Change Compact 1 Other Habitat Mapping 3 Phone Calls (estimated 3 persons) 300 Front Counter Walk-in (estimated 3 persons) 300 F ebrua '2010' Avera es Permit Type Single Family Res-Conventional Demo Dock Fence/Retaining Walls Fire Protection System LP Gas Tanks Land Clearing Paving Pool & Spa Ri prap Fill Air Conditioning Deck Boat Davits Roofing - Resi dential Enclosure - Other Exterior Renovations Addition-Residential Building Miscellaneous Electric Misc Plumbing - Miscellaneous Bio Miscellaneous Signs Chickee Hut Lawn Sprinkler System Remodeling - Residential Commercial Misc Roofing-Commercial Average Days 782 9 42 15 25 22 o 276 46 10 13 o 74 43 9 83 37 87 27 12 18 4 39 175 39 23 93 17 15 Stairs Repl. Of Single Family Resid, MH Replaced With Sfr Demo-FEMA Compliance Alarms-Residential (Burglar/FI Painting Window Replacement FEMA Insp Compliance Program Gas Tanks - Above Ground Land Clear/Exotics Walk-Thru Pool & Spa Maint. & Repair Post Card AlC Permit Air Conditioning-Walk Thru Roofing Walk - Thru Exterior Concrete Repairs Electric Misc Walk Thru Plumbing - Sewer Tie-In Plumbing - Sewer Tie-In Walk-T Plumbing Misc Walk Thru FEMA Insp Sale County Inspecto Avera e Da s All Permits Performance Statistics Monroe County Building Department - February, 2010 Number Of Permits AppsSubmitted Permits Issued Walk Thru Cert Of Occupancy Inspections Total AVERAGE PER DAY (19 Working Days) Per Discipline: Building/Roofing Electrical Plumbing Mechanical(A/C) Gas Plans Reviews Total AVERAGE PER DAY (19 Days) Per Discipline :Abo Bio Bio Pend CO, Code Enf 2 Code Enf 3 Coord 02/01/1 0-02/28/1 0 16 o 265 70 20 2 o 19 o 93 3 14 1 o 5 8 1 2 o o o 53 576 489 84 13 2456 129 993 275 929 52 12 3119 164 220 72 3 1 76 Elect 77 Exam 129 Fema File 3 Final Fire 18 Flood 65 M-Storage 2 Mar-Bldg 371 Mech 28 Official 1 Pending 8 Plan 50 Plumb 35 Ready 2 ROGO ROGO Ready Roof S,L Building 158 Track 1 UK-ABO 273 UK-BIO 106 UK-BLDG 414 UK-CODE 30 UK-COORD 329 UK-ELECT 72 UK-ENG UK-EXAM 132 UK-FILE 14 UK-FIRE 52 UK-PENDING 52 UK-MECH 15 UK-NROGO UK-PLAN 100 UK-PLUMB 33 UK-READY 131 UK-ROOF 16 UK-ROGO 3 UK-TRACK 26 EMERGENCY SERVICES Fire Rescue . Submitted SAFER grant quarterly report and payment request for period from 09/20/09 through 12/19/09 and received revenue in the amount of $155,582,90, . Attended IAFF Local 3909 Union negotiations meeting February 22nd . Interviewed seventeen candidates from firefighters' eligibility list established in July to expand the FY10 hiring list. . Attended Upper Keys Health Care Taxing District Meeting Feb 1ih . Updated several Monroe County Fire Rescue Standard Operating Procedures 17 (SOPs) and Forms, Some of February's revisions related to uniforms, patient care reports, response to fire and medical emergencies, radio procedures, sick leave, timecards, personal appearance and grooming, hose testing, and station daily logs, Training . Firefighter II Class started with 15 students, . EMTs and Paramedics completed the required continued education training online, . Volunteers attended HIP AA, Ropes & Knots and Hose Lay training, Fire Marshal . Reviewed 30 commercial plans for adherence to building and fire codes and conducted 3 final inspections, . Finalized the Request for Proposals for the installation of fire hydrants per Board of County Commissioners' direction, . Met with Growth Management Director regarding "Clean-Up Stock Island", . Investigated residential trailer fire in Key Largo, Emergency Management . Conducted Monroe County Marathon Airport Full-Scale Exercise and Exercise Debriefing Meeting . Worked with All Hands Consulting on the finalization ofMC Continuation of Operations Plan (COOP) . Conducted a final Turkey Point Nuclear Power Plant - Radiological Emergency Preparedness non-evaluated exercise (scheduled for March 4,2010) Emergency Responders briefing . Continued to work on the 2010 Local Mitigation Strategy Plan revision . Received approval from the Florida Division of Emergency Management (FDEM) to use the Department of Homeland Security (DHS) approved grant funds for WebEOC (web-enabled crisis information management system) development, customization and planning Scope of Work (SOW), Trauma Star . Identified new Flight Nurse and began hiring process . Evaluated and trained seven new Qualified Flight Medics Upper Keys Health Care District . Advisory Board Meeting Feb lih PUBLIC WORKS . Pollution Control removed over 60 of debris illegally dumped in County rights of way, and 10,05 tons for other departments (8,260 lbs of debris from the Key West Garage; 5,260 lbs of brush from the Marathon Airport; and 4,480 lbs of invasive exotics for the Land Authority) . Removed 2,100 lbs of debris from Mariposa Road on Ramrod and the Road Department installed the barriers to stop illegal dumping . Completed annual FDEP mandated fuel tank testing . Disposed of surplus oil tanker located at Marathon Public Works yard . Refurbished wood chipper for the Lower Keys Road Department . In-house Fleet technicians repaired defective fuel pump at the Marathon Garage 18 . Completed annual pre-hurricane season generator inspections . Completed proposed FY11 vehicle replacement schedule . Completed refurbishment of generator for chiller located at Jackson Square in Key West . Marathon's and Plantation Key's Garage Supervisors/Lead Mechanics completed three days of supervisor and management training . 15 separate events were scheduled at the Nelson GC requiring 44 hours of staff overtime . Installed panic buttons in Growth Management and Mayor Murphy's office . Replaced carpet in Judge Ptomey's chambers . Completed humidity test of PK Courthouse lobby and determined levels are within ASHRE requirements . Installed "PUBLIC WORKS" letters on the Spotswood Building . All air quality test results for the Ellis Building Tax Collector's office are within acceptable limits . Replaced two alc package units at the Communications building . All upper keys fire extinguishers have been checked and validated . Formed slab and placed reinforcing for Fire Rescue at the Layton Station . Replaced RPZ valve at Harry Harris Park . Replaced decking at Harry Harris Park pier . Supplied 40 tons of crushed rock to repair entry road at Grassy Key Medical Examiner's office . Completed resurfacing and striping of the Marathon AARP parking lot . Completed five (5) new picnic tables and slabs at the Pines Park near the Key West Airport . Major repairs completed on the Gato Building HV AC system . Final inspection completed for Stock Island Detention and Marathon Garage overhead door wind retrofit projects . Carpets cleaned at the Marathon Government Center . Installed computer antennae on Sheriffs Special Ops and Jail . Remodeled Lieutenant's office at Sheriff s Substation . Replaced vandalized exterior lighting at the Medical Examiner's Facility Engineering Services: Roads and Bridges Stimulus - Palm Drive Bridge - 99% Complete . FDOT audit of Monroe County files and adherence to ARRA guidelines conducted February 5, 2010; only a few minor clarifications required, . Bridge construction and guardrail installation complete as of February 10, 2010, . mbi k2m /Monroe County's walk through is complete; construction found to be acceptable, . Toppino's addressing payroll and job classification issues and will bring the complete FDOT audit issues into compliance, . Final FDOT site inspection expected within the next two weeks, 19 . Upon approval of inspection, final payment minus retainage will be approved for the contractor in order to close out the project. Geiger Creek Bridge Project- . Pre Con Meeting held February 10,2010, . Contract expiration date June 30,2010, . Project is in Design Phase, . Permits are being processed by Army Corps and Contractor was notified to distribute the documents to all involved agencies in an effort to expedite the process, . The Coast Guard has also been in contact with the Contractor to coordinate construction requirements, Tom's Harbor Channel Bridge- Staff provided cost estimate to FDOT for design and repairs to bridge 904600 (US 1 to Duck Key), DOT working to provide $1,159,433 of Small County Outreach Program money to fund 75% of bridge design/repair costs, Proj ects - . Hurricane Wilma 2005 - Staff working with FEMA and Dept. of Emergency Management to close out various project worksheets from Hurricane Wilma, . Boca Chica Road Repair project (Hurricane Wilma) - Staff met with Army Corps of Engineers onsite, Corps determined no permit was required for work. Staff requesting approval to advertise for construction bids on March 2010 agenda, . Duck Key Security Cameras - Staff briefed Mr. Tom Neville from Duck Key Security district on various types of systems to obtain direction prior to proceeding, Staff completed draft Request for Proposals, Approval to advertise obtained at January 2010 BOCC meeting, Upon review of scope by Duck Key Security District RFP will be posted for responses, . Duck Key Pedestrian Bridges -Staff attended status meeting with Duck Key residents on May 5, 2009 to discuss pedestrian bridges, Duck Key would like two options for pedestrian bridges (county has provided one), County staff will research issues such as vegetation trimming, power pole locations, etc, that will impact bridge installation, (ongoing), . Monroe County Bus Shelter Contract - staff prepared draft request for proposals for the bus shelter installation/maintenance contract which will expire in May 2010, Agenda item requesting discussion and direction on whether to renew or advertise for proposals is on the March 2010 agenda, . Big Coppitt Sewer Project - Monroe County site inspector oversaw striping of final roads in Big Coppitt project. Construction was completed in mid-February, . Key Largo Sewer Proj ect - Monroe County site inspector performing oversight on four Key Largo sewer construction projects, Work involves overseeing KL contractors to confirm compliance with Monroe County requirements, attending construction progress meetings as needed, . Staff investigates and follows up on resident complaints and concerns about road restoration work, contractor adherence to safety procedures, neighborhood access during construction, 20 . Pigeon Key Ferry Service - Staff processes monthly invoices from ferry contractor and prepares reimbursement requests to DOT for payment through Joint Participation Agreement for ferry service funding, . Staff preparing Request for Proposals to renew existing ferry service contract which expires on June 30, 2010; . Staff processing amendment to the Joint Participation Agreement with FDOT for an additional $250,000 funding to operate the ferry service through June 2011. . County Right of Way Ordinances - Reviewed draft ordinance and provided comments to County Attorney to revise right of way codes and ordinance in response to requests for clearer restrictions on right of way use, (ongoing), . DOT Traffic Signal/Street Light Maintenance Agreements - Staff is working with FDOT to include non -FDOT street lights on US 1 under the agreement for reimbursement. ( ongoing), Staff performed audit of County street light/traffic signal accounts and is working with FKEC/Keys Energy to update records, . Lighting Task Force - Engineering staff participated in the Lighting Task Force meeting to look at new lighting technology for energy saving purposes, Participants include Keys Energy and various municipalities, (ongoing), . Cudjoe Gardens Roads - Staff worked with County Attorney to develop procedure for road dedication, Final procedure was forwarded to Cudjoe Gardens homeowners group for action, . FDOT Sign Permit Request - staff is submitted a sign permit request to FDOT for the driveway connection for the Medical Examiners Building at the request of the Overseas Heritage Trail Coordinator. (ongoing), . No Name Key Bridge/Keys Energy - Engineering staff is working with County Attorney, Growth Management and Keys Energy regarding installation of electrical service infrastructure on No Name Key Bridge and county right of way, . Duck Key Bus Shelter - staff working with Clear Channel on request from Hawks Cay Resort to install a bus shelter on US 1 at Duck Key, Staff is coordinating with FDEP Overseas Heritage Trail and FDOT project staff (ongoing - wait until direction on contract is received), . All American Highway Wayfinding Project - staff provided input to Planning Dept. for potential All American Highway Enhancement project. Engineering staff provided guidance on FDOT' s LAP program, Ongoing Work - . General Right of Way permits reviewed - 13 . Right of way permits issued - 10 . Inspection of completed right of way work - 11 . Assistance to code enforcement on right of way issues: inspection of locations with potential violations, providing engineering opinion of circumstances - 3 locations . Staff handled various calls from public regarding wastewater assessment payoff, drainage and flooding complaints, miscellaneous sewer and road inquiries, requests for street light installation, traffic signal timing . Staff working with County Attorney on petition by Gilbert's Marina in Key Largo to re-name access road to their establishment. 21 PROJECT MANAGEMENT . ADA Compliance Survey and Assessment - Public review of the Evaluation Assessments reports placed in the Key West Library, Marathon Library and Key Largo Library is ongoing, . ADA Compliance Transition Plan Negotiations -BOCC approved commencement of negotiations with the number one ranked firm on 19th of August 2009, First negotiation meeting held August 27th, 2009, Second meeting held on October 2ih 2009, Staff compiling and providing to Bender & Associates copies of county policy and procedures, program services, Evaluation and Survey Assessment documents, etc, Bender submitted proposal on September 23rd,Contract approved by BOCC December 16th, 2009, Notice to Proceed will be issued in March-April 2010, . Warranty Support to Public Works - Staff continues to provide on-going warranty support to Public Works for the Murray Nelson Government Center, the Freeman Justice Center, Big Pine Park, Medical Examiner Facility and the Big Pine Key Fire Station #13, . Litigation Support to the County Attorney Office - staff continues to provide on- going litigation research, documents, and support for the Freeman Justice Center, Tower Group v, Monroe County as well as Monroe County v, Gonzalez Architects o Freeman Justice Center Litigation-legal research and negotiations for a settlement agreement on-going, Draft agreement prepared by outside counsel in coordination with County Attorney's office completed and approved by all parties, Meeting held with Tower/OHL on October 19th 2009 agreement reached, Agreement has been executed, Initial payment of over $1.5 million has been made, Remainder of $500K will be paid upon receipt of all releases, o Gonzalez Architect's Litigation - staff's findings regarding costs to the county due to design errors by architect forwarded to attorneys, Meeting held with Project Management, consultants and County Attorney's on October 15th 2009, On going litigation, Next meeting with Legal to be held on January 22nd 2010 , , . Grant Research, application and administration - ongoing process . ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available fund grants, o FEMA- ARRA Fire Station Construction Grants: Grant submitted on July 10, 2009 is in peer and technical review process, Earliest notification of award of funds will be late December 2009, MC not awarded Construction Grant . SFWMD Fund Grants FY2009 -Progress reports and invoice reimbursement request for $144,520,88 prepared by staff as per Agreement #4600001593-FY2009 for stormwater work completed on the following county projects: , Total funds reimbursement received as of Nov, 5th 2009 is $144,510,75, o Big Pine Fire Station o Key Deer Boulevard Sodding Project o Lower Keys Wastewater Treatment Plant o Key Largo Wastewater Treatment Plant. o Duck Key Wastewater Treatment Plant o Plantation Key Fuel Facility Project 22 . SFWMD Fund Grants FY20 1 0 - Staff creating budgets, scope of work and proj ect schedules to submit to SFWMD for stormwater drainage improvements grant funding in FY2010, Following grants were submitted: Conch Key Fire Station Stock Island Fire Station Marathon Court House Duck Key Waste Water . TDC Fund Grants - Staff prepared and submitted applications for two projects which have received DAC approval: Request for proposal (RFP) approved by Legal and will be presented to the BOCC in January 2010, o East Martello Tower- construction of emergency fire stairs and repair of interior access stairs, BOCC on January 20th,s meeting approved Bender and Associates as the Architect for the East Martello Stairs Project. The project is being advertised for bids, o West Martello Tower - demolition and replacement of existing perimeter fencing, Will be held until March-April meeting, o Project Management is in the process of applying for grants for five additional TDC projects, . TDC Grant Compliance Inspections and Pay Applications Review - Inspections and reviews for TDC projects were done on the following projects: o Western Union Schooner - TDC project's first segment completed, Segment two work is complete, o Tropic Cinema Renovation -Project now complete, o Ann's Beach Boardwalk Repairs TDC project application review completed, o Marine Mammal Conservancy TDC project application review complete o Butterfly Garden TDC project application review complete o Sombrero Beach Playground Equipment Replacement TDC project application review complete o Tennessee Williams Theater Fire Curtain TDC project application review complete o Dolphin Research Center TDC project. Storm water segment complete o Marathon Community Theater TDC project application review complete o Marathon Amphitheater Sound System Project complete . Freeman Justice Center- All Construction Completed - Close-Out Phase on-going o Braswell Co, has been notified by County Attorney to correct grouting problem(s) with exterior brick and stone, Second notice to Braswell from Legal in December 2009, Braswell on site correcting grout problem(s), . Emergency Operations Center - Marathon Airport . Design Development phase: AlE is preparing the submission for building permit review, No response to date from FEMA with respect to HMGP grant award increase, FDEM confirmed that as ofFeb, 15th, 2010 they have forwarded the County's request for $200,000,00 DHS/EOC grant to FEMA for award, The County's request is covered under the non-competitive section of the grant program and, hence, should be granted sometime in late FY10, The FEMA HMGP grant has an expiration date of June 2010, We still have to file an extension request citing delays in funding 23 decisions, FAA response received (after six (6) months) and indicates there are site objections that may require modifications, o EOC Grant Reports and Reimbursements: · HB7121Grant: We have received from the State's Grant Coordinator $433,035,97 for the third (3rd) quarter of 2009, We have requested (1- 19-10) additional reimbursement of $48,889,59 · Federal HMGP Grant: We have received from the HMGP Grant Coordinator $44,688,32 for the third (3rd) quarter of 2009, We have requested (1-19-10) reimbursement for $24,239,70 which will complete the Federal Grant for phase 1. · HMGP received on Feb, 1ih, 2010 $14,451.00 and $1,338,74 from the State of Florida the remaining grant monies for the Marathon EOC. This completes the grant for the HMGP (Federal portion) On Feb, 22nd, 2010 received Florida States portion of the grant monies in the amount of $48,889,59, . Big Pine Key Fire Station -Construction Complete- Close Out Phase Certificate of Occupancy issued August 10, 2009, All warranty issues are being addressed by the Contractor (PFEC), SFWMD Grant Reports and Reimbursements: Staff has submitted progress report and reimbursement request for storm water work completed, Waiting response from SFWMD, Sunset Point Boat Ramp - Completed and closed out-reimbursement check received, Received reimbursement from the Florida Fish and Wildlife Commission in the amount of $44,966,67, Which is 75% of the cost to construct the Boat Ramp at Sunset Point. Check was received on Feb, 18th, 2010, RFQ-Continuing Contract for Architects/Engineers - Opening date was August 25, 2009 with 26 responses received, Selection of Committee Members and delivery of documents completed on August 27, 2009, Public Noticed Meeting was held at the Marathon Government Center on Friday, September 25, 2009 beginning at 9:00 AM and all submittals were ranked, A request was presented on October 21 8t 2009 to the BOCC for authorization to enter into negotiation with 4 top ranked firms for continuing contracts, Received signed contracts from top three (3) ranked which will be presented to the BOCC - approved December 16th, 2009, They are CH2M Hill, William A Horn and MBI K2M, Contract with CSA will be submitted to BOCC at the January 2010 meeting along with request to add Bender and Associates as 5th AlE consultant. Selection completed and approved, . Plantation Key Fueling Facility - Contractor is still awaiting final inspection sign off pending payment by the County of the mitigation fees, Final close out package received and awaiting review, . Medical Examiner's Facility Wetlands Mitigation - The CY 2009 compliance report was submitted to SGFWMD as required under the permit. The construction completion certification was completed for conversion to an operating permit. Otherwise No change in the regulatory aspects of permit compliance, . Conch Key Fire Station- All building department reviews complete, Planning department will require approval of a minor deviation from the plans approved by the Planning Commission, FDOT (Ms, Ivey) advised the Planning Department that they 24 have no objections to the plans although formal approval has not yet been received from FDOT following late January submittal of additional information, o Grant Submittal: Grant requesting a 50 % Federal match in the amount of $1,351,529 for the construction of the Conch Key Fire Station is in federal reVIew process, . Marathon Courthouse Renovations - Renovation plan revisions are complete and enroute to the County for permit submission to the City of Marathon, . Stock Island Fire Station - Project Management preparing request to issue RFP for construction including site acquisition to BOCC, o Grant Submittal: Grant requesting a 50 % Federal match in the amount of $2,122,069 for the construction of the Stock Island Fire Station is under federal review process, . Surface Water Management Reviews - One review conducted, Several consultations on plans in progress by AlE firms or owners (2-3), . Higgs Beach Restroom Renovation - Architect to be selected January 2010, Funds are available for design of Master Plan, To be included in Higgs Beach Master Plan, . Higgs Beach Visitor Center - Higgs Beach Committee Public Works Director and Project Management Department Director held meeting with FORB BOD on October 15th to plan strategy, Second meeting being held Monday November 23rd, 2009, To be included in Higgs Beach Master Plan, . Higgs Beach Master Plan -Architect selected, William p, Horn Architects, P,A. has been selected and a contract will be presented to the BOCC at the March meeting, . Nelson Gov't Center - Ongoing support for post occupancy warranty work continues, . Pump out boat location & sewer connection- Two possible sites have been identified, Technical feasibility has been established, Proposals for costs will be developed in the coming weeks and a proposal agreement developed with the KL WTD and Pilot House marina and a fund request submitted, . Layton Fire Station Feasibility Study-Site visits to the Layton FWC property including FWC and City of Layton personnel and the Long Key Transfer station were made, A review of technical site requirements (land area, road access, and permit requirements) is underway, And will target a decision recommendation after the April BOCC meeting, . Projects On Hold o Public Works Rockland - on hold, o Jefferson B. Browne Building - on hold, Old Tavernier School Town Meeting Hall - on hold, TECHNICAL SERVICES We completed 377 work orders for the month of February (additional work orders due to email problems), promoted new domain controllers to take on primary authentication roles, installed new backup server, installed additional data on Alchemy and updated clients, pushed out new Microsoft security updates, defragged library computers, and fixed Exchange email space issues, 25 VETERANS AFFAIRS Clients Assisted: 1838 New Clients Assisted: 60 Field Visits 9 Benefits Delivery At Discharge 4 Van Clients Transported: 162 (to the V AMC, Miami as well as other Miami area hospitals, without incident) The Veterans Affairs Department: The financial data for the month of February totals to $222,907,00 and indicates the amount of new revenue brought into Monroe County derived from claims for the entire department, including Key Largo and Marathon, The financial data captured monthly will vary due to the Veterans Administration variable time frame on adjudication of awards, as well as the amount awarded, 26 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 17.2010 Division: Countv Administrator Bulk Item: Yes x No Department: County Adminstrator Staff Contact PersonlPhone #:Connie Cvr/ 292-4441 AGENDA ITEM WORDING: Approval of a resolution directing the Supervisor of Elections of Monroe County, Florida to place on the August 24,2010 Election Ballot a referendum question concerning whether the Superintendent of Schools for Monroe County should be changed from an Elected Official to one Employed by the School Board, ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: INDIRECT COST: BUDGETED: Yes _No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes AMOUNTPERMONTH_ Year No APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _ DOCUMENTATION: Included Not Required ~ DISPOSITION: AGENDA ITEM # Revised 7/09 Board of County Commissioners RESOLUTION NO. - 2010 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, DIRECTING THE SUPERVISOR OF ELECTIONS TO PLACE ON THE AUGUST 24, 2010 STATEWIDE PRIMARY ELECTION BALLOT A REFERENDUM QUESTION CONCERNING WHETHER THE SUPERINTENDENT OF SCHOOLS FOR MONROE COUNTY SHOULD BE CHANGED FROM AN ELECTED OFFICIAL TO ONE EMPLOYED BY THE SCHOOL BOARD WHEREAS, the School Board, in Resolution No. 745, has requested, pursuant to Section 1001.461, Florida Statutes, that the Board of County Commissioners direct the Supervisor of Elections to place on the ballot of the Monroe County statewide primary election to be held August-24,-2010 a referendum question concerning changing the Superintendent of it" Schools from an elected official to one employed by the School Board; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: Section 1. Pursuant to Sec. 1001.461, Florida Statutes, the Supervisor of Elections of Monroe County, Florida, is hereby directed to place on the ballot of the Monroe County statewide primary election to be held August 24, 2010, the following proposition, in both English and Spanish, to be voted upon by the voters of Monroe County, Florida: SPECIAL ELECTION, MONROE COUNTY EMPLOYED SCHOOL SUPERlNTENDENT Article IX, Section 5 of the Constitution of the State of Florida provides that the school superintendent shall be employed by the elected district school board, when approved by a vote of the electors. Currently, the school superintendent of Monroe County is an elected officer. SHALL THE SCHOOL SUPERINTENDENT OF MONROE COUNTY BE EMPLOYED BY THE DISTRICT SCHOOL BOARD UPON EXPIRATION OF THE CURRENT SUPERINTENDENT'S TERM? YES For Approval NO For Rejection Page 1 of 3 Section 2. The Supervisor of Elections is further directed to require the School Board to obtain preclearance from the U. S. Department of Justice before placing the referendum on the August 24, 2010 statewide primary election ballot. Section 3. The Clerk is hereby directed to send a certified copy of this Resolution to Harry Sawyer, Supervisor of Elections, 530 Whitehead Street, #101, Key West, Florida 33040. PASSED AND ADOPTED by the Board of County Commissioners of Momoe County, Florida, at a regular meeting of said Board held on this 1 ih day of March, 2010. ...G Mayor Sylvia Murphy Mayor Pro Tem Heather Carruthers Commissioner Kim Wigington Commissioner George Neugent Commissioner Mario Di Gennaro (SEAL) Attest: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor/Chairperson Page 2 of 3 RESOLUTION NO. 745 UPON MOTION DULY MADE, SECONDED AND PASSED BY A MAJORITY VOTE OF THE SCHOOL BOARD OF MONROE COUNTY, FLORIDA, it is hereby RESOL YED, that the Board of County Commissioners of Monroe County, Florida, is hereby requested in accordance with Section 1001.461, Florida Statutes. to cause to be placed on the ballot of the State-Wide primary election to be held on August 24, 2010, the following proposition, in both English and Spanish, to be voted upon by the voters of Monroe County, Florida: ***** SPECIAL ELECTION, MONROE COUNTY EMPLOYED SCHOOL SUPERINTENDENT Article IX, Section 5 of tbe Constitution of the State of Florida provides that the school superintendent shall be employed by the elected district school board, when approved -by a-vote of the electors. Currently, the school !superintendent of Monroe County is an elected officer. ~.,~ SHALL THE SCHOOL SUPERINTENDENT OF MONROE COUNTY BE EMPLOYED BY THE DISTRICT SCHOOL BOARD UPON EXPIRATION OF THE CURRENT SUPERINTENDENT'S TERM? YES' For A~proval NO For Rejection ***** FORMALLY RESOLVED by the School Board of Monroe County, Florida, at its regular meeting held on February 9, 2010, at Islamorada, Florida. 9:;Jffi~fI, Chairman of the Board ATTEST: ~----> r. Jose P. Burke, Superintendent Page 3 of 3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 17.2010 Division: Countv Administrator Bulk Item: Yes ---.X... No Department: County Administrator Staff Contact /Phone #: Abra Campo x, 4445 AGENDA ITEM WORDING: Approval of the reappointment of Kim Bassett to the Health Council of South Florida for a two year term in the category of Provider. ITEM BACKGROUND: Ms, Bassett had been appointed to the Health Council on 12/19/07 and her term had expired 12/18/09, PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: ~ INDIRECT COST: o BUDGETED: Yes _No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY o SOURCE OF FUNDS: REVENUE PRODUCING: Yes AMOUNTPERMONTH_ Year No APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _ DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 Officers Albert Collazo Chair Jose Perdomo, M,H.5,A, J.D, Vice Chair Ed Rosasco, FACHE Treasurer Debra S, Walker, Ph,D, Secretary Fermin Leguen, M,D, Member-at-large Board Members Kim Bassett Melvyn Fletcher, M,D" F,AAP, Pascal Goldschmidt, M,D, Rev, Dr. Ted Greer, Jr. Nelson Lazo Kerry Shelby, C,PA Fred Stock, M.5,W" LN,HA Honorary Board Member Hon, Carlos Alvarez Mayor, Miami-Dade County President & CEO Marisel Losa, M,H.5,A An Equal Opportunity Employer HCSF 11".11111 C,\lIrl< il ,'f 'S,\Ulll fk'ridd. Irl<. March 5, 2010 Roman Gastesi County Administrator County of Monroe 1100 Simonton Street Key West, FL 33040 Dear Mr. Gastesi: The Health Council of South Florida Inc. is pleased to request the reappointment of Kim Bassett to the Board of Directors in the category of Provider. The reappointment term for Ms. Bassett is two years. Ms. Bassett is an active Board Member. The Council's Nominating Committee reviewed her status and determined that she is in good standing and eligible for reappointment. A resume accompanies the application form, "for nomination to serve on the Local Health Council District XI, Monroe County". If possible, we are respectfully requesting that this application be submitted to the Commissioners for reappointment at the next County Commission Meeting. Please feel free to contact Any Morello, Sr. Executive Assistant, at (305) 592- 1452, ext. 110 should you need any additional information. Sincerely, ~~~ Marisel Losa President & Chief Executive Officer enclosure 8095 NW 12th Street, Suite 300 - Doral, FL 33126 Phone 305-592-1452 - Fax 305-592-0589 - Web www.healthcounciLorg - Email healthcouncil@healthcounciLorl[ Our Mission is to be the source of unbiased health data; quality program planning, management and evaluation; strong community partnerships in MiamiDade and Monroe Counties; and targeted healthcare policy at the local, state, and national levels. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 17.2010 Division: Countv Administrator Bulk Item: Yes ---.X... No Department: County Administrator Staff Contact /Phone #: Abra Campo x, 4445 AGENDA ITEM WORDING: Approval of the appointment of Arianna Nesbit to the Health Council of South Florida for a two year term in the category of Purchaser. ITEM BACKGROUND: Ms, Nesbit will be replacing Kerry Shelby whose term expired 10/14/09, PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: ~ INDIRECT COST: o BUDGETED: Yes _No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY o SOURCE OF FUNDS: REVENUE PRODUCING: Yes AMOUNTPERMONTH_ Year No APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _ DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 Officers Albert Collazo Chair Jose Perdomo, M,H.5,A, J.D, Vice Chair Ed Rosasco, FACHE Treasurer Debra S, Walker, Ph,D, Secretary Fermin Leguen, M,D, Member-at-large Board Members Kim Bassett Melvyn Fletcher, M,D" F,AAP, Pascal Goldschmidt, M,D, Rev, Dr. Ted Greer, Jr. Nelson Lazo Kerry Shelby, C,PA Fred Stock, M.5,W" LN,HA Honorary Board Member Hon, Carlos Alvarez Mayor, Miami-Dade County President & CEO Marisel Losa, M,H.5,A An Equal Opportunity Employer HCSF 11".11111 C,\lIrl< il ,'f 'S,\Ulll fk'ridd. Irl<. March 5, 2010 Roman Gastesi Administrator Monroe County 1100 Simonton Street Key West, FL 33040 Dear Mr. Gastesi: The Health Council of South Florida Inc. is pleased to request the appointment of Arianna Nesbitt to the Board of Directors in the category of Purchaser. The term of the current Purchaser appointee, Kerry Shelby, has expired. Currently, Mr. Shelby is not eligible for reappointment as he has reached the maximum of eight years of service. The appointment term for Ms. Nesbitt is two years. Ms. Nesbitt is the CEO of the Florida Keys Healthy Start Coalition. The Council's Nominating Committee convened to review applications in accordance with the Council's Bylaws and recommends the appointment of Ms. Nesbitt to the Council's Board of Directors. A resume accompanies the application form, "for nomination to serve on the Local Health Council District XI, Monroe County". If possible, we are respectfully requesting that this application be submitted to the Commissioners for appointment at the next County Commission Meeting. Please feel free to contact Any Morello, Sr. Executive Assistant, at (305) 592- 1452, ext. 110 should you need any additional information. Sincerely, ~~~ Marisel Losa President & Chief Executive Officer enclosure 8095 NW 12th Street, Suite 300 - Doral, FL 33126 Phone 305-592-1452 - Fax 305-592-0589 - Web www.healthcounciLorg - Email healthcouncil@healthcounciLorl[ Our Mission is to be the source of unbiased health data; quality program planning, management and evaluation; strong community partnerships in MiamiDade and Monroe Counties; and targeted healthcare policy at the local, state, and national levels. CANDIDATE FOR NOMINATION TO SERVE ON THE LOCAL HEALTH COUNCIL DISTRICT XI, MONROE COUNTY NAME _ \A( \ 6.f)()'c-,-- \\JeSDt+f- BUSINESS ADDRESS'PC ;t^C:::t. {O\\ cole (S[r~t) t<f "I \~~S~-- F' L :"'~i.i~/ll I (City, Slale ZIp Code) RESIDENCE ADDRESS ll) 7C(~ C\,,,-\$ 0 ,Jc~{ ( CW'( k (Streel) ~"'\t H,'f'HY\Et t,.l '>( l <Ke"1 I rL ?-2i;lh;) "-~ (city, Stale Zip Code) TEL ?rG,,"(~q3 .- <rY-\~ FAX2 l'--.,c'"\,t"J ,c'.' c:::.)t J-.:\' I ) .' ".J" (,,')('\ .~j . ?' }I,. - ., ::1' TEL"";, ~."j (i;"~?) 'cn:~) FAX MALE _ FEMALE l BLACK _ CAUCASIAN.JL- LATIN _ AGE $0 OR OlDER_ TYPE OF SEAT: PURCHASER + : PROVIDER _; CONSUMER_ EMPLOYER '.".~ '''''~. C . '"I r'i I' I '." --", :':) +. 'J ",; \cAt ,) ("k"'~<q- '':' .-"~o L I -'. t Cr~ n" NATURE OF BUSINESS/PROFESsh~)N j...,\:....\-' \1)/ ~ \ lei ;C""\ ~{~ \'\\\L\ I Xt"(;~ Y'U \0..J-'*, lj: L)t.C/) /" " ",' - ~ '-".) \ ,..) ,.J r -, r l IF CORPORA TION, INDICATE TITLE & DUTJES ,-,,-.\ () l t ~ ,(' (i "i t" (" -'. 1"Y Y t. \ \ ~ 'lJl '\(> i.:.:n'"t:;. II \:j cl~, -\, c n ,\( ( V n , led, \'q ,((:0 ( I' ~) , IlL, dlifcl' '. ;'~h".' ~:\ Ie '~)1t~\ t'"\n\\(\c)) (\n'\'\"fcr -t- ("\(>~~,_Y\i\.ilt) \..V)\IC. ~-e\( :":\'lry-$ ( , PERTINENT BIOGRAPHICAL INFORMATION (Resume or Curriculum Vitae may be attached) ,. j A C (~t! j~->R_, :s.c~.Q C"}. '~V':~~ C l,,''{~,. (~ I, (candidate's nameJ. .. )\\~~ (\ \t.' (\2 )\')'\ ~,,\ , a citizen of the United Stales, ana a du y qualified elector of Monroe County, would, if appointed, be willing and able to pi.!lcharge the responsibilities and functions of a member of the Local Health Council. r declare that I do not serve " ~n\\nolhef board, agency ~ \ d~S0 ~~o~Po~er;eate~ and/or funded by the Monroe COlJ~~ ~~m~~~ion> I Ci..~ f.", '\ / '...i'~' l,~ ~'-",',-, \, ", \C'''~ U(.\ t ~. " . f. 1,. ,; ,~) , ~ .........> ( .J \.-'CA DID ''rE'S SIGNATURE ,-. bA E F:\Common\80ARD\MEMBERS\AP PLI CA \FY2007-08\FonTls\Monroe Application 0403. DOC Health Council of South Florida, Jne 8095 NW 12 Street, SVlte 300 Miami, FL 33176 305-592-1452-phone; 305-592-05B9-fax ARIANNA N. NESBI1T WORK HISTORY Florida Keys Healthy Start Coalition, Inc. Key West, Florida, August 2005 - Present 21st Century Grant Community Learning Center Campus Coordinator, Hearne, TX ISD Hearne, Texas January - August 2005 Acting Executive Director, Mea Director, Unit Director, Boys & Girls Club of the Keys Mea, Inc. Key West, Florida, October 1999 - November 2002 General Manager, MSean's Rendeveaux lconium, .tI-iissouri, Summer 1997-1999,2003 Lead Teacher, Miss Pam's Kountry Kare College Station, Texas, 1997-1999 KNOWLEDGE & SKILLS Social Work & Youth Development · Created and enhanced Boys & Girls Club program to attract youth from disadvantaged circumstances which resulted in a tripling of the Club's active membership · Daily Application of social skills, behavior modification, anger management, and crisis intervention training for youth ages 5-18, · Developed and implemented programs consisting of character development, leadership and citizenship training, sex education, life skills, drug and gang prevention, arts & cultural activities, sports and ree. for youth ages 10-18 · Facilitated positive working relationships between Boys & Girls Club youth, parents/guardians, schools, sodal services, and mental health agencies for a wrap around approach Communication Skills · Coordinated collaborative efforts among 13 local and state organizations to ensure the success of 3 grants · Reinstated the Club newsletter to ensure better communication among the Club, parents, and the community · Created a policy and procedures handbook as well as an employee hand book for the Club · Spoke at numerous functions on behalf of the youth and the Club Leadership & Creative Skills · Inspired an organization that was over $15,000 in debt to believe in its mission, to make big changes, and left them with a solid $375K working budget · Maximized limited building resources to ensure safety, health, education, and overall satisfaction of staff and clients · Developed numerous fund raising events which made the Club the premiere youth organization in the community Not-For-Profit Skills & Knowledge · Developed mission statement, by-laws, board operating procedures, staff development program, as well as staff training programs · Worked with board development issues, board building, and a creation of a board handbook · Experience with community impact studies, book-keeping, accounting, grant management, strategic planning, needs assessments, feasibility studies, annual fundraismg events, and capital campaigns 1078 Calico Jack Circle, Summerland Key, FL 33042 (M) 305-923-9125 ariannaag98@yahoo.com ARIANNAN. NESBITT Management & Financial Skills · Researched, wrote, and implemented with collaboration with other organizations over 25 grants and 15 mini- grants totaling over $2,500,000 . Hired, trained, and managed over 45 staff · Developed and implemented budgets, contracts, tracking programs, services to clients, impact studies, and financial management systems EDUCATION FLORIDA OUTREACH CHILDBIRTH EDUCATOR PROGRAM, Key West, FL Childbirth Educator Certification, 2006 CAPPA,INC, Atlanta, GA Labor Doula Certification, 2006 TEXAS A&M UNIVERSITY, College Station, TX George Bush School Government and Public Service 2004 Masters of Public Service Administration, Youth Nonprofit Management Focus Recipient of the Public Service Award FaIl 2004 TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES, CoIlege Station, TX Pride Class Foster and Adoptive Parent Training, 2004 NATIONAL FOSTER PARENT ASSOCIATION, Orlando, FL National Conference Including Abuse and GLBTQ Training, 2004 TEXAS A&M UNIVERSITY, CoIlege Station, TX Bachelor of Science }..gricultural Economics, 1998 DEPARTMENT OF EDUCATION, Washington nc. Associates of Child Development, 2000 NATIONAL ASSOCIATION FOR THE EDUCATION OF YOUNG CHILDREN Local Conference, 2000,2001, and 2002 National Conference, 2000 BOYS AND GIRLS CLUBS OF AMERICA B&GC i\1iddle Managers Track Training, 2001 Florida's B&GC il.Il Staff Conference, 2000 Youth Development Program South East Conference, 2001 B&GC Practice, Week of Youth Development Training, 2000 1078 Calico Jack Circle, Summerland Key, FL 33042 (M) 305-923-9125 ariannaag98@yahoo.com ACTIVITIES ARIANNA N. NESBITT Womankind, Inc. Key West, Florida Board Member 2007 - 2008 Key West Woman's Club, Key West, Florida Member, 2006 - Present YMCA Key West, Inc. Key West, Florida Board Member, 2006 - 2008 United Way ofthe Brazos Valley, College Station and Bryan, Texas Organizational Recommendations and Development Strategies for the Success By Six Program, 2004 Public Service Organization, Bush School, College Station, Texas Social and Economic Impact Study Project Manager for the local United Way, 2003 - 2004 Grants Writing Committee and One Day Service Projects Committee Member 2003-2004 Carver Early Learning Elementary School, Bryan, Texas Mentor and Reader to Emotionally and Behaviorally Disturbed Youth, 2003-2004 Habitat For Humanity, Key West, Florida, and Bryan Texas Assisted in Building Homes for Families, 2001-2004 American Cancer Society, Relay For Life, Key West, Florida Team Captain: Fundraising and Team Organization of Boys & Girls Club Teens 1999-2002 1078 Calico Jack Circle, Summerland Key, FL 33042 (M) 305-923-9125 ariannaag98@yahoo.com Reply to: West Palm Beach MEMORANDUM TO: Roman Gastesi FROM: Erin Deady DATE: February 20, 2010 SUBJECT: Numeric Nutrient Criteria EP A Rulemaking and DEP Reclassification Rulemaking This memorandum is a summary on the status of efforts by the U.S. Environmental Protection Agency's ("EPA") to promulgate numeric nutrient criteria for water quality standards in Florida. I am providing this memorandum pursuant to your request, discussing some of the impacts and considerations for Monroe County with this rule. This memorandum is not meant to be final, but introductory to answer some of the questions you have posed to me concerning the effect of this rule on the County. As you are aware, we have been working on this issue for quite some time and we are working with several public and private clients on the rule development. One of our primary clients is the Florida Association of Special Districts and they obviously have great interest in monitoring the rule and trying to influence its outcome. This memorandum cannot be considered comprehensive in terms of the impact of the rule because we have not reviewed any information concerning the actual performance or implementation success of the County's overall wastewater/stormwater planning and implementation efforts to date. This is the best information we have on the rule at this point, however, the rule development effort is still evolving as you know and the information contained within this memorandum is likely to change. I. Water Quality requirements for Monroe County Section 6 of Chapter 99-395, Laws of Florida (L.O.F.), requires all new sewage facilities in Monroe County, including onsite sewage treatment and disposal systems ("OSTDS"), permitted after June 18, 1999 to comply with the following standards by July 1, 2010: 5/ ,'1/1 0 O.S Roman Gastesi March 11, 2010 Page 2 Table 1: B...~T aJ~d A\Vf Standards Section 6 of cba ter 99-395, L,..O,F.) Effluent (treated ~\i'a5te,vater) concentration in nUlligral~ls pel'liter BOD TSS TN TP (1 /L) as anllual a,-era e (n /1 is e 11al to lart er l~Ullion B.t.~T !tallduds appl~~ to L'lcilities ,tvidl design capacitie~ less dun 100,000 10 10 10 Otls/dal'" (2:ellerall\"~ OS1DS and '~)acka2'e lants:::'). .~ \\[ stallcLuds apply to facilicies \\.;.th design capacities equal to or greater 5 5 3 than 100:;000 gallons/ cL1.y (COll111111t1ity and cen,:!al \'t'"ast~'t.ater tre,atnlent srs re1l1S ) BOD = Bioche1l'ical Oxygen Demand; TSS = Total s1lspended solids; TN = Total nltLogell; TP = Total phosphorus. (Section 6 also prohibited new surface water discharges of wastewater and required elimination of existing surface water discharges by July 1, 2006.). These requirements apply to the owners of the facilities and OSTDS systems, whether they are local governments, public or private utilities, other private entities (restaurants, stores, condominiums, etc.), or individual homeowners. The Florida Department of Environmental Protection ("DEP") has identified certain water quality "impairments" in the Keys that are consistent with the impacts associated with inadequately treated and managed wastewater, specifically nutrients and bacteria, including fecal coliform. Typically after identifying an impaired waterbody a total maximum daily load ("TMDL") would be established requiring pollutant load reductions to resolve the problems. In lieu of a TMDL for Monroe County, a Reasonable Assurance Plan was developed by DEP to set forth and accelerate the actions that have been taken or are planned to be taken to reduce nutrient loadings to near shore waters throughout the County so that water quality standards are met and beneficial uses are restored. The plan has been reviewed and accepted by DEP and sent to the United States Environmental Protection Agency ("EP A") for review and comment in February 2009. However, our best information as of last week supplied by DEP is that no action has been taken yet by EP A, meaning that the Reasonable Assurance Plan ("RAP") is not an accepted alternative to establishing TMDLs under the Clean Water Act. Outstanding Florida Waters are afforded a higher degree of protection through antidegradation permitting requirements for discharges into such waters. But canals in Monroe County are not part of the Outstanding Florida Waters designation and more than 200 canals and access channels were dredged from the 1950s-1970s. Although Monroe County's canals are not Outstanding Florida Waters, DEP has specifically designated them an "area of concern" by imposing the stringent standards noted above. These standards are also included in Senate Bill 2018 with a new December 31, 2015 compliance deadline. 2 Roman Gastesi March 11,2010 Page 3 II. Numeric Nutrient Water Quality Standards A. EP A Rule Development Background Florida currently employs narrative nutrient standards to guide the management and protection of its surface waters; standards that were previously reviewed and approved by the EP A. In July of 2008, several environmental groups initiated a lawsuit to force EP A to establish numeric nutrient criteria (versus narrative standards) for all of Florida's surface waters. By letter dated January 14, 2009, the EPA notified the DEP that numeric water quality standards for nutrients would be necessary for the State to comply with the requirements of the Clean Water Act ("CW A"). The State of Florida's efforts to establish numeric standards had been ongoing for at least seven yearsl. With a lawsuit in the background, the efforts to establish numeric criteria were accelerated and became litigation driven. On August 19, 2009, EPA settled the lawsuit by entering into a consent decree with the environmental groups whereby EP A agreed to establish numeric nutrient criteria for all lakes, streams, and canals by January 2010, to be implemented by October 2010. Criteria for coastal waters will be established by January 2011 and implemented by October 2011. On January 14, 2010, EPA published for public consumption, a draft rule establishing numeric nutrient criteria for Florida's flowing waters and lakes, which is scheduled to become effective by October of this year. In February, EPA conducted three public workshops in Tallahassee, Orlando, and West Palm Beach. All three public workshops began with a thirty minute overview of the proposed numeric criteria by EP A, followed by hours of public comment. In addition to the public comments at the workshops, EP A will also accept written comments, which are now due by April 28, 2010. This deadline was just extended in yesterday's version of the Federal Register. EPA's proposed rule sets forth "in-stream" numeric nutrient water quality standards for nitrogen, phosphorus, and chlorophyll a (as a response variable) for lakes, streams, and canals in Florida. With regard to flowing waters, EP A utilized a regional-referenced based approach similar to the methodology used by DEP to statistically derive criteria for flowing waters. For streams, the threshold for total nitrogen and total phosphorus will be the 75th percentile of reference waterbody concentrations. Concentration levels higher than 75th percentile of the regional waters selected to establish the regional criteria will not be considered protective of designated uses. EP A used the same reference- based approach in determining numeric nutrient criteria for South Florida canals; I In May of 2002, DEP submitted a Draft Numeric Nutrient Criteria Development Plan to EP A. The 2002 plan was revised in December of 2003 to respond to EP A comments. In July of 2004, the EP A and DEP entered into a mutual agreement on the numeric criteria development plan. 3 Roman Gastesi March 11,2010 Page 4 however, the canals selected to establish the criteria were predominately ground water feed canals that were deemed to be meeting Class III designated uses. Essentially, EP A only selected those canals that most mimic natural systems with regards habitat and uses. EPA's proposed water quality standards for South Florida canals are far more protective than the standards noted in the table above and are as follows: C~hlorOl)hyll (I Total PIIOSpllOlllS (TP) Total Nitrogell (TN) (~lg./L) a (lllg/L) a, b (lng/L) a C~al1als 4.0 0.042 1.6 a Concentration values are based on annual geometric mean not to be slUpassed more than once in a t1u'ee- year period. In addition. the long-tenll average of annual geometric mean values shall not SlUpass the listed concentration values. (Dmation = arumal: Frequency = not to be slU])assed more than once in a t1u'ee-year period or as a long-tellll average). b Applies to all canals within the Florida Department ofEnviroI1111ental Protection's South Florida bioregioll, w-ith the exception of canals \vithul tIle Everglades Protection .4.rea (EvP A) \vhere the TP criterion of 0.010 lllg/L Cl1111ently applies. EPA's proposed rule does not specifically limit the proposed criteria to freshwater systems, but it is believed that the standards will apply to waterbody identification numbers ("WBIDs") that are predominantly fresh waters as defined by Rule 62-302.200, F.A.C. DEP defines. "predominantly fresh waters" as those "surface waters in which the chloride concentration at the surface is less than to 1,500 milligrams per liter. For those WBIDs that have surface concentrations greater or equal to 1,500 milligrams per liter for chloride, they would be considered predominantly marine waters2. Regardless of the fact that the standards currently being proposed will only apply to predominately fresh waters, it is important to note that, in addition to in-stream protection criteria, EP A is also proposing interim downstream protection values ("DPV") to protect downstream lakes and estuaries. EPA proposed a "downstream protection overlay" which will further reduce EPA's regional in-stream numbers (lower than those listed above) based on the perceived sensitivity of downstream waters to nutrient loading. This is probably the most critical issue for Monroe County to monitor during this part of the rulemaking effort. Simply stated, EPA's proposed DPVs for estuarine waters for total nitrogen is established by determining the mid-point between the estimated nutrient loadings without human sources of nutrients and the estimated current loadings. Once the DPV for a given estuary is established, load allocations for all stream and canal reaches (and/or WBIDs) within the estuary's watershed are set by implementing a complex formula(s) to estimate the nutrient loading to downstream waters. The estimated loading will be used to set 2 In those cases where there is significant variation in salinity (sometimes it is marine water and sometimes it is fresh water), the WElD will be assessed based on the salinity of the sample. It should also be noted that a given waterbody can have more than one WBID and that WElD boundaries are subject to change. 4 Roman Gastesi March 11,2010 Page 5 revised total nutrient criteria for in-stream protection, which, in most cases, be will lower than the regional criteria. Simply stated, the closer a reach (and/or WBID) is to a given estuary, the more protective the DPV will be and the likelihood of EP A establishing lower in-stream criteria is greatly increased. It should be noted that it does not appear a similar downstream protection overlay for estuaries has yet been developed for total phosphorous; however, it is likely one will be included in the final rule. Interim DPVs aside, EPA is now currently developing numeric nutrient criteria for coastal waters, which is scheduled to be officially proposed January 2011 and implemented October 2011. Based on the DPV approach, it is anticipated that the estuarine criteria that will be implemented in 2011 will be at least as protective as the DPVs. Consequently, it is also anticipated that predominately marine waters that feed into estuaries (directly or indirectly) will have numeric nutrient criteria established that will be far more protective than those currently being proposed for predominately fresh waters. Consequently, EPA's approach is far more protective than previous DEP's approaches. For example, DEP tested reference streams throughout the state that were considered the healthiest and most preserved by both DEP and EP A in order to determine if they would attain the numeric criteria proposed by EP A. DEP determined that up to 85% of the State's most pristine waters would fail and be considered impaired when the DPVs were considered. It should be noted that DEP did not consider one reach of any canal in South Florida to be "healthy and preserved" as to qualify for this field study. It can therefore be safe to assume if85% of the State's most pristine streams would fail, then almost all, if not all, of South Florida's canals would surely fail. B. Issues Raised in the Rule Development Process 1. Arbitrary Science Issues have been raised about the methodologies being employed by EP A to set the numeric nutrient criteria both in Florida and nationally. EP A's methodologies have been questioned, especially, when one considers DEP's evaluation whereby 85% of the State's most pristine waters would fail. EP A methodologies have also come under attack from the regulated community and EP A's own Science Advisory Board as being technically flawed. In particular, as noted above, EP A did not select representative canals in South Florida to establish the proposed numeric nutrient criteria for that region. South Florida canals are predominately surface water feed with nutrient levels that are typically much higher than one would expect to find in a system that is predominately ground water feed. By selecting canals that are groundwater feed, the numeric nutrient criteria for canals is artificially overprotective and virtually impossible to meet as the criteria essentially assumes little to no surface water loading of nutrients. 5 Roman Gastesi March 11, 2010 Page 6 The DPVs also have come under attack as being unsound. EPA utilized the Spatially- Referenced Regression on Watershed attributes ("SPARROW") model to derive the loading allocations associated with the DPVs. The SPARROW model has been used by U.S. Geological Survey to assess large scale watersheds like the Mississippi River basin and Chesapeake Bay watershed. Presumably, due to the time constraints, EP A utilized the SPARROW model without recalibrating it to assess smaller watersheds like the eco-regions in Florida, which are being used to establish regional numeric criteria. Consequentially, the application of the SPARROW model to derive the DPV loading and establish permanent numeric criteria for coastal waters in 2011 has been attacked as being unsound and arbitrary science. Notably, the principal concern over EPA's science has been that EPA has not been able to demonstrate a causal relationship between the level of nutrients in a given waterbody and the waterbody's biological health. EP A has admitted to this limitation, however, has responded that even though they cannot demonstrate a connection, "it must surely be there", 11. Economic Feasibility The economic impacts that local governments and facility owners will have to bear in order to even attempt compliance with these standards are astronomical. The Florida Stormwater Association has estimated costs exceeding $75 Billion3 statewide. Some utilities have stated rate increases up to $700.00 per household. These costs do not factor in the land acquisition cost of residential and commercial properties needed to construct water treatment areas/facilities. The economic impacts are further augmented by the fact that the proposed standards could very well be unattainable even with billions of dollars of investment. 11l. National Pollution Discharge Elimination System Permitting The establishment of numeric nutrient criteria will significantly change the National Pollution Discharge Elimination System Permitting ("NPDES") permitting process. Currently, Florida conducts site-specific assessment of the proposed discharges for a project to determine whether the proposed action will cause an "imbalance". By having preset nutrient benchmarks, in theory, NPDES permits should be reviewed in a timelier manner; however, there will no project specific analysis. The issuance of an NPDES permit will be reduced to a simple comparison of proposed discharge numbers versus benchmark numbers, potentially leaving no flexibility to 3 See Florida Stormwater Association's general comment letter on EPA's proposed criteria, which is attached for your review. The $75 Billion statewide estimate is based on the cost of compliance for only stormwater capital costs that would be necessary (not including wastewater). 6 Roman Gastesi March 11, 2010 Page 7 account for other variables. This will directly impact an applicant's ability to renew the necessary NPDES permits, creating potentially more enforcement issues. IV. Effect on "Impaired Waters" As previously noted, DEP is proposing a RAP to address the nutrient problems in the County. However, EP A has not approved the RAP as conveyed to us by DEP late last week. Considering that the RAP sets forth standards that are not as I!rotective as EP A's proposed criteria4, it is likely that the RAP will have to be either revised to be consistent with EPA's criteria or be submitted as a Site Specific Alternative Criteria ("SSAC") for nutrient criteria. If the RAP is not approved or a SSAC is not implemented, an alternative might be that EPA require a TMDL to be established for all impaired waters. It should also be noted that while Senate Bill 2018 appears to be codifying the standards set forth in the RAP and establishing a December 31, 2015, compliance deadline. The 2015 deadline will be rendered meaningless by EP A's proposed standards which will be implemented by October 2010 for fresh waters and 2011 for marine waters.s IfEPA's final criteria are more protective than the RAP's, DEP could propose the RAP's less protective standards as "interim standards", while Monroe County works toward complying with EP A's standards. Another approach might be to establish the RAP's criteria as a SSAC although there are compliance, process and cost issues associated with that approach also. The costs associated with establishing a SSAC or a TMDL are significant. As outlined in the chart below, a SSAC costs $15,000 (per individual parameter, like phosphorus, nitrogen, etc.) 4 The RAP is based on achieving Total Phosphorus levels of I mglL and Total Nitrogen levels of 10 mglL (3 mglL for AWT standards). As noted in the figure above, EPA is proposing a Total Phosphorus limit of .042 mglL and Total Nitrogen of 1.6 nlg/L for predominately fresh water canals. 5 Objective E of the October 2009, Monroe County Area of Critical State Concern De-designation Report: All of the Year 10 objectives which remain outstanding are related to implementation of the Monroe County Sanitary Wastewater Master Plan. The County has made substantial effort in recent years and particularly in recent months to secure funding for the implementation and completion of the wastewater project, not just in unincorporated Monroe County but in the Florida Keys. The Regional Wastewater Partnership which includes Monroe County, the Florida Keys Aqueduct Authority, the Key Largo Wastewater Treatment District, the City of Key West, Bahia Honda State Park, the City of Marathon, the City of Key Colony Beach, the City of Layton, the Village of Islamorada, and the North Key Largo Utility Corporation remain committed to meeting the intent of the statutory mandate to provide A WT/BAT to the citizenry of Monroe County. Monroe County has not completed the implementation of the Sanitary Wastewater Master Plan, the Monroe County Stormwater Management Plan, nor the acquisition of all lands identified for acquisition in the Land Management and Acquisition Master Plan. The County does have substantial investments in the completion of these plans and continues to strive toward implementation and completion with the State of Florida as our partner. However, the direct language of State Statute makes it very difficult to determine substantial progress has not been made in the implementation of the 10 Year Work Program. 7 Roman Gastesi March 11,2010 Page 8 for the application fee6 and that does not include the costs associated with the required "Use Attainability Assessment", monitoring data, and any other reports that might be necessary to secure the SSAC. The difficulty in establishing a SSAC in South Florida is further augmented by the fact that there is no established "Stream Condition Index for South Florida". Therefore, an applicant in South Florida will have to expend more time and money in establishing a SSAC than in other parts of the State. Based on our experience with SSACs and TMDLs, Monroe County could expect approximately $150,000.00 minimum to establish a SSAC for one Darameter in one waterbody7. Our experience also suggests that the establishment of a TMDL can cost up to $800,000.00, more if the system is complex. The cost estimates associated with establishing a SSAC or TMDL do not include the costs associated with implementation, which can be expected to be much higher. See table on the following page. Criteria Alternatives Costs Notes SSAC $15,000.00 application fee per Up to $150..000.00 when the parameter costs associated with the require Use Attainability Assessments, monitoring and other studies are included. Also would require a minimum of3 years of data TMDL Up to $800,000.00 As previously stated, it should be noted that the standards for predominately marine water canals will likely be much more protective based on EPA's approach with the DPVs for predominantly fresh water. Again, the DPVs are designed to protect downstream waters, specifically estuaries. This additional concern is because DPVs become more protective/stringent the closer a WBID is to an estuary. Considering most of Monroe County's "marine" canals are in close proximity to coastal waters, it is safe to assume EP A will be proposing in 2011 criteria for those marine waters that will be more stringent than currently being proposed for fresh waters. Consequently, Monroe County would have to evaluate the performance from implementing its wastewater (and stormwater) projects to achieve much more protective standards versus attempting to establish SSACs for every one of the affected canals for each ~arameter. The alternative is that every canal would be considered "impaired" under EP A's proposed criteria and TMDL's would be established for every canal at a significant cost to Monroe County. 6 See 62-4.050 (4)(p )2.( q) 1., F .A.C. 7 SSACs are by definition "site specific" so it may be difficult to establish a global SSAC for all of Monroe County's canals in one application. 8 Roman Gastesi March 11, 2010 Page 9 v. Permitting The imposition of the proposed numeric criteria in South Florida could result in a majority of the region's utilities, water treatment, water supply, and water control facilities being out of compliance with these new regulatory standards and could have significant adverse implications on the ability to operate and maintain those facilities. As a condition of issuance of any state-issued Environmental Resource Permit or U.S. Army Corps of Engineers permit, the applicant must demonstrate compliance with state water quality standards including the new numeric nutrient criteria. Therefore, these facilities may not be able to obtain the necessary state and federal authorizations to continue their operations and service the public welfare. C. Implementation EP A has acknowledged that a compliance schedule would be needed in order to implement the proposed criteria. EPA is recommending a process where the state would propose (subject to EP A approval) "interim criteria" to allow attainment of the designated use over phased time periods. The idea is that as a waterbody improves over time and the interim criteria levels would move closer to the targeted numeric nutrient criteria set by EP A. However, it is not clear that DEP would be willing or is in a position to establish interim criteria and DEP could require a SSAC application instead. In addition to the cost of establishing a SSAC as previously discussed, one must consider that a SSAC: (1) can take between 18 months to 3 years to finalize; (2) require DEP and EP A approval; (3) there is no "Stream Condition Index" for South Florida, which is the primary tool contemplated for the SSAC process; and (4) requires several detailed and costly biological studies along 'with at least 3 years of data. Even if DEP does develop interim criteria that is timely approved by EP A, local governments will have to immediately secure financing and expend capital costs to begin any compliance initiative because as you know, the planning and permitting for that takes years to complete. Consequently, local governments like Monroe County will experience immediate budgetary impacts. Recently constructed facilities designed to comply with the water quality standards set by the State pursuant to Chapter 99-395, Laws of Florida (and the RAP) may not be entirely effective in complying with the new water quality standards. Some of these facilities may need to be re- tooled to satisfy EP A's proposed standards; however, the costs associated with initially constructing the new or separate facilities are also a factor to consider. III. Reclassification of Florida's Surface Waters In response to pressure being exerted by environmental groups and a select group of cities and counties, DEP has continued its efforts at the reclassification of Florida's surface waters. The 9 Roman Gastesi March 11, 2010 Page 10 principal problem with establishing numeric criteria for canal systems is that Florida's current classification of waters did not account for "artificial" systems. Instead, Florida law has a default, "one size fits all" class whereby a majority of Florida's natural and artificial flowing waters (canals) are lumped together as Class III waters. This necessarily meant that uses of artificial canals would, from a regulatory perspective, be expected to maintain the same designated uses expected in a natural system. It was this failure to acknowledge the biological differences between canals and natural systems that was the catalyst for reclassifying Florida's waters to portray a more accurate picture of the aquatic universe. Initially, DEP proposed a draft rule that included eight human uses and four aquatic uses that more accurately portrayed the diversity of Florida's surface waters. In an earlier draft of the reclassification rule, Monroe County was designated "Human Use-2" defined as "Protection of shellfish harvesting for human consumption, fish consumption, and full body contact". Protection of shellfish consumption involves maintaining a level of water quality that will prevent unpalatable .flavor or accumulation of substances harmful to human health in shellfish tissue. Apparently, in response to comments received by those involved in the reclassification rule development, DEP has significantly backtracked by proposing to only add one subclass to the "one- size fits all" Class III designation. DEP is now proposing to create one sub-class for Class III waters (Class III-Limited). The only difference between Class III and Class III-Limited is that the Class III-Limited classification allows for limited recreation and limited fish and wildlife populations whereas Class III is not limited in those uses. In order to qualify for this proposed new sub-class, Class III-Limited, a waterbody would have to have been dredged wholly from uplands or be designated as "altered waterbodies" that were dredged before November 28, 1975. In addition, any applicant seeking to reclassify a waterbody to Class III-Limited would have to provide a "Use Attainability Analysis" to demonstrate the designated use that is to be removed is in fact unattainable. What is especially troubling is that the Use Attainability Analysis must be a full study to determine all potential attainable uses (in a perfect world) and not simply to prove a particular use is not attainable8. Also, an applicant will have to provide Site Specific Alternative Criteria for at least one of eight parameters: nutrients (including nutrient response variables), bacteria, dissolved oxygen, alkalinity, specific conductance, transparency, turbidity, or PH. At present, since Monroe County is a designated Class II water body, this newest proposed change does not appear to impact the County. But the reclassification rule development effort should be monitored. 8 When determining the potential uses of a waterbody, the Use Attainability Assessment does not consider human caused conditions except for the physical characteristics of a canal. Consequently, stormwater runoff and other discharges that inevitably impact the biological and use potential of a canal are not factored. Essentially, a significantly disturbed canal's designated uses are determined as if the discharges/human conditions do not exist. 10 Roman Gastesi March 11, 2010 Page 11 IV. Impact to Monroe County A. Wastewater Plan According to the Wastewater Master Plan there were 246 small wastewater treatment plants (WWTPs) throughout the Keys. The Plan states there are (were) 23,000 onsite wastewater treatment systems in operation and approximately 2,800 early cesspools. Previous cost estimates for implementation of wastewater treatment options will likely be "higher" than originally anticipated ifmore stringent standards are adopted.9 B. 2010 Legislative Issues As previously noted, Senate Bill 2018 essentially codifies the standards set forth in the RAP and gives Monroe County five more years to achieve compliance with water quality standards. However, EPA's proposed numeric nutrient criteria may serve to render Senate Bill 2018 meaningless with regard to the standards and the compliance deadline. The state legislature cannot trump the Clean Water Act or EP A regulations; therefore, if EP A's criteria are more protective, then it will be EP A's criteria that will be the operative water quality standard. Also, compliance with EP A's standards will not be influenced by Senate Bill 2018' s compliance deadlines. EP A's criteria will become operative this October for fresh waters and by October 2011 for marine waters. While EP A's proposed rule does contemplate a compliance schedule, such a phased compliance approach would require DEP to establish interim criteria. To date, DEP has not expressed any indication that they would establish interim criteria, which would ultimately have to be approved by EP A. Instead, DEP has indicated that the SSAC process would probably be used. Regardless, EPA's proposed rule development has the potential to significantly render much of Senate Bill 2018 meaningless. Senate Bill 2056, filed by Oelrich, states that the DEP is directed to contract with the National Academy of Sciences for a review and evaluation of scientific and technological issues related to the establishment of numeric nutrient criteria for surface waters in this state proposed by the EP A. DEP must ensure that the review and evaluation provides opportunities for input from scientists having expertise in nutrients and water quality and take into consideration such additional scientific and technological factors that are necessary and appropriate to the successful implementation of numeric nutrient criteria. The bill also requires DEP to report to the Legislature and identify issues that must be addressed in order to implement an orderly process for nutrient source control and abatement of nutrient enrichment and will achieve water quality standards. 9 Objective E of the October 2009, Monroe County Area of Critical State Concern De-designation Report: Obtain $80 million in bond financing secured by connection fees. 11 Roman Gastesi March 11, 2()10 Page 12 c. (;rowth Management/Comprehensive Plan Implications Finally, we have not completed an analysis yet on the Comprehensive Plan implications recognizing that Section I63.3I80(13)(d), F.S., describes "financial feasibility" as a standard adopted to make concurrency more predictable and local governments more accountable. Section 163.3164, F.S., has been amended to define the term "financial feasibility" as a local government having sufficient revenues currently available or those revenues will be available from committed funding sources for the first 3 years, or will be available from committed or planned funding sources for years 4 and 5 of a 5 year capital improvement schedule. Given that the County is seeking $80 million in bond financing to complete the Monroe County Sanitary Wastewater Master Plan, it might be appropriate to begin reviewing the Plan, financing and implementation schedule in light ofEPA's rulemaking efforts. 12