1st Amendment 03/17/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
March 25, 2010
TO:
Sheryl Graham, Director
Social Services
Pamela G. Hanc~
FROM:
At the March 17, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
j Amendment #0001 to the Homeless Prevention and Rapid Re-Housing Grant Agreement
(HPRP) grant agreement #KFZ28 (10/1/09 to 6/30/11) between the State of Florida Department
of Children and Families and the Monroe County Board of County Commissioners (Community
Services/Social Services).
Weatherization Assistance Program, American Recovery and Reinvestment Act
Sub-grant Agreement (ARRA WAP), Contract #10WX-7X-II-54-01-719 between Monroe
County Board of County Commissioners (Community Services/Social Services) and the State of
Florida, Department of Community Affairs for the provision of funds to reduce the monthly
energy burden on low-income households by performing work on the homes in accordance with
the Federal Department of Energy guidelines and DCA guidelines.
Enclosed are four duplicate originals of the above-mentioned, executed on behalf of
Monroe County, for your handling. Please be sure to return two fully executed originals to this
office for the Official Record and for Finance. Should you have any questions, please do not
hesitate to contact our office.
cc: County Attorney
Finance
File I
Grant # KFZ28
Amendment # 0001
Date: 3/01/2010
Amendment #0001
THIS AMENDMENT, entered into between the State of Florida Department of Children
and Families, hereinafter referred to as the "department" and Monroe County B.O.C.C.,
hereinafter referred to as the "provider", amends Grant Agreement #KFZ28.
1. Page 2, Paragraph 3 is hereby amended to read:
3. In addition to the grant amount reflected on page 1 of this Grant Agreement, the
Department makes a conditional allocation of HPRP funds to the Grantee in the sum
of $171,338.00. The Grantee shall not have the authority to obligate or expend these
additional grant funds until the following conditions are met.
2. Page 6, Paragraph 23 is hereby amended to read:
23. The Grantee shall report client-level data, such as the number of persons served
and their demographic characteristics, in the homeless management information
system within their respective continuum of care planning area, as required by the
Department of Housing and Urban Development. Further, the Grantee shall submit
quarterly reports to the Department, using the form included in this Grant Agreement
as Attachment F. The quarterly report shall be received by the Department within
five calendar days following the end of. the grant quarter (March 30, June 30,
September 30, and December 31). At a minimum, the Grantee shall report the
following: the total amount of HPRP funds received from the Department; the
amounts of HPRP funds allocated for the four eligible HPRP activity categories
(financial assistance, services, data collection and administration); the amount
expended for each of the above categories; the estimated number of unduplicated
individuals and families served; and the numbers of new jobs created and jobs
retained. Finally, an annual performance report, using the form provided by the
Department Grant Manager, is due to the Department by November 1 of each year.
This report shall at a minimum contain the following: the number of persons served
and the demographic characteristics of the persons served; the total HPRP funds
expended by activity type; the numbers of jobs created and jobs retained; and the
outcomes achieved related to housing stability, as defined by the U.S. Department of
Housing and Urban Development. Failure to file the required reports in a timely
fashion shall be cause for the Department to suspend funding to the Grantee, until
corrective actions have been taken.
3. Page 9, after IN WITHNESS THEREOF, delete "26" and replace with "31".
4. Page 9, in the section entitled "Attachments to Grant Agreement", add the
following:
F. Homeless Prevention and Rapid Re-Housing Program (HPRP) Grant Report
Monroe County B.O.c.e.
1
Grant # KFZ28
Amendment # 0001
Date: 3/01/2010
5.. Pages 27 - 31, Attachment F, Homeless Prevention and Rapid Re-Housing
Program (HPRP) Grant Report, dated 12/01/2009, are hereby inserted and
attached hereto
This amendment shall begin on March 1,2010, or the date on which the amendment has
been signed by both parties, whichever is later.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed
at the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this 7 (seven) page amendment
to be executed by their officials thereunto duly authorized.
PROVIDER: Monroe County B~O.C.C.
FLORIDA DEPARTMENT OF CHILDREN
AND FAMILIES
NAME:
SIGN~/7 v~
ax: ~... r t::.-t~
NAME: Gilda P. Ferradaz
SIGNED
BY:
~:'''':;--~."':~ ~ ..
TITLE: Circuit Administrator
DATE: 3/~CJI fO
f~~15'"::~~,' -,t\~~; ~~'~ AV?!tO R N ~y
~(:J; . r I . t/I1 J~. /tL;
~ ,.u \~._._....'/L., , ~
, P E 0 R () J i\/, f' ~: ,i:~, ,L. t',j. ',.j
TITLE:
Pro Tem
DATE:
MAR 1 7 2010
F- BER F59-6000749
.~~-
/1~/~~:~18
0/: "~f;"~;." -i", i
:,t ~ l--~
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j -" '.J 1\ '"J ~J . "il'....r i \" J . /. /
I r~ ~~,~,~>~.~:~y~ j \ , I ( _,
Date
Monroe County B.O.C.C.
2
Inserted
Attachment F
Florida Department of Children and Families, 'Office on Homelessness
HOMELESS PREVENTION AND- RAPID RE-HOUSING PROGRAM
(HPRP)
GRANT REPORT
SubGrantee Name: (as on contract)
~~B!mQlJ!.~ys!Q'
Begin Date
Ending Date
Due Date
Reporting Period
D-U-N-S Number:
SubGrantee Location
Address:
County, City, State, Zip
Congressional District:
DCF Contract #
Subcontract Value (Ultimate contract award)
Date DCF Signed Grant Agreement
Principal Performance Location
Enter county govemment,city or township,nonprofit with 501 (c )(3), for-profit organization,
small business, or other.
The cumulative amount of cash disbursed to the grantee/subgrantee as of the reporting
period end date.
The anticipated total amount of cash to be disbursed to the subgrantee by the expiration date
of the subcontract (2009 and 2010 allocation).
Subgrantee Type
SubContract Amount Disbursed
Address:
County, City, State, Zip
Congressional District
Area of Benefit Served (counties served)
.'_ ..... ." . _,. .'" .." . u ". _'_ . '..
.'- . ,.. ",--,.- ,-', .-- ','.'-.. '.
Amo~nfAl'ocated2l109...tO.'.:;' .
Total
$0.00
Contact Information
Name & Title of Person Completing Report
Phone Number of Person Completing Report
Fax Number
Email Address
Authorizing Information
- Name of Authorized SubGrantee Official
- Title /Position
Project Information
- CoC Number
- Program Identifier
VENDof6TWFOi.aitSHI: 7:.'; "/'..
. '''c''
Duns or Hdqtr
Vendor Name Ziocode Product or Service Description Payment Amount
NUM'BERS .SERVEiJ;(LJNDURLjCAtEb~cOUNTSj'j';:.il.: "'.
TOTAL PERSONS SERVED
Homeless Prevention Rapid Re-Housing Total
Persons Persons Persons
Q I GTD Q 1 GTD Q I GTD
Total Served T I I
12/01/2009
Inserted
Page 27
03/01/2010
KFZ28
Inserted
Attachment F
Florida Department of Children and Families, Office on Homelessness
HOMELESS PREVENTION AND RAPID RE-HOUSING PROGRAM
(HPRP)
GRANT REPORT
Total
Households
Q GTD
Total Served
I ENTER." OFPERSONS.'SERVEDBY' SERVlcE;PRevIDEo;.:.'
Homeless Prevention Rapid Re-Housing Total
Persons Persons Persons
I ELIGIBLE SERVICE ACTIVITIES Q GTD Q GTD Q GTD
Financial Assistance
Rental
Short-term Rental Assistance
Medium-term Rental Assistance
I Total Rental Assistance 0 0 0 0 0 0
Deposits
Security Deposit
Utility Deposit
I Total Deposit Assistance 0 0 0 0 0 0
Other Financial Assistance
Utility Payments
Moving Costs
Motel I Hotel vouchers
ITotal Served by Financial Assistance
I
Housina Relocation and Stabilization
Case management
Outreach and engagement
Housing search
Legal services
Credit repair
r otal served by HOUSing Relocation &
Stabilization Services
I e'NTER' "OF 'HOUSEHOt.DS'.SERVEO.BYSERVIClfPRovioEo:
.'. '."' ," ....
Homeless Prevention Rapid Re-Housing Total
Households Households Households
IELIGIBLE SERVICE ACTIVITIES Q GTD. Q GTD Q GTD
Financial Assistance
Rental
Short-term Rental Assistance
Medium-term Rental Assistance
I Total Rental Assistance 0 0 0 0 0 0
Deposits
Security Deposit
Utility Deposit
I Total Deposit Assistance 0 0 0 0 0 0
Other Financial Assistance
Utility Payments
Moving Costs
Motel! Hotel vouchers
ITotal Served by Financial Assistance
Housina Relocation and Stabilization
Case management
Outreach and engagement
Housing search
Legal services
Credit repair
rotal Served by HOUSing RelocabonllO
Stabilization Services
12/01/2009
Inserted
Page 28
03/01/2010
KFZ28
Inserted
Attachment F
Florida Department of Children and Familiesl Office on Homelessness
HOMELESS PREVENTION AND RAPID RE-'HOUSING PROGRAM
(HPRP)
GRANT REPORT
SubGrantee Name: (as on contract)
ENTER PROJECTED NUMBER OF PERSONS TO BE SERVED BY SERVICE PROVIDED (ENTIRE GRANT PERIOD. 2009-2011)
Homeless Prevention Rapid Re-Housing Total
I ELIGIBLE SERVICE ACTIVITIES Persons Households Persons Households Persons Households
Financial Assistance
Rental
Short-term Rental Assistance
Medium-term Rental Assistance
Total Rental Assistance 0 0 0 0 0 0
Deposits
Security Deposit
Utility Deposit
I Total Deposit Assistance 0 0 0 0 0 0
Other Financial Assistance
Utility Payments
Moving Costs
Motel I Hotel vouchers
Total Served by Financial Assistance
Housina Relocation and Stabilization
Case management
Outreach and engagement
Housing search
Legal services
Credit repair
Total Served by Housing Relocation &
Stabilization Services
TOTAL TO BE SERVED ~ -.
Quslng.. .iJ,tcomesQ . arsons erved .: .... ,..', .... .... :'. ,
Only those completely exited from the program Homeless Prevention Rapid Re-housing
Destination Quarter GTD Quarter GTD
# # # #
Permanent Destinations
I(such as SHP, S+C, or SRO Mod Rehab)
Rental by client, no housing subsidy
Rental by client, VASH housing subsidy
Rental by client, other (non-VASH) housing subsidy
Owned by client, no housing subsidy
Owned by client, with housina subsidy
Stayina or living with family, permanent tenure
Stavina or living with friend, permanent tenure
Total Persons Leaving for Pennanent Destinations 0 0 0 0
Temporary Destinations
Emergency shelter, includina hotel or motel paid for with
Transitional housinq for homeless persons (including homeless
Stayina or living with family, temporary tenure
Staying or living with friend, temporary tenure
Hotel or motel paid for without emerQency shelter voucher
Place not meant for human habitation
Safe Haven
Total Persons Leaving for Temporary Destinations 0 0 0 0
I nstltutional Destinations
Psychiatric hospital or other psychiatric facility
Substance abuse treatment facility or detox center
Hospital (non-psych iatric)
Jail, prison or iuvenile detention facility
Foster care home or foster care aroup home
Total Persons Leaving for Institutional Destinations 0 0 0 0
Miscellaneous
Other
Deceased
H
o
fP
s
12/01/2009
Inserted
Page 29
03/01/2010
KFZ28
Inserted
Attachment F
Florida Department of Children and Families, Office on Homelessness
HOMELESS PREVENTION AND RAPID RE-HOUSING PROGRAM
(HPRP)
GRANT REPORT
SubGrantee Name: (as on contract)
Don't know /refused
Missina this information
Total for Miscellaneous 0 0 0 0
TOTAL PERSONS WHO LEFT THE PROGRAM 0 0 0 0
B~p_f~gl!t~g,g~'~ .. .. ... . ..... .... ... .
HOMELESS . PREVENTION AND" RAPID RE~OUSING .EXPENDITURES BY ELIGIBL.EACTIVfTY.
Homeless Prevention Rapid Re-Housing
Quarter GTD Quarter GTD
Total
ELIGIBLE ACTIVITIES:
Financial Assistance
Housing Relocation & Stabilization
Data Collection & Evaluation
Administration
TOTAL
$0
$0
$0
Quarter
$0.00
$0.00
GTD
$0.00
SO.OO
$0
$0
$0
HOMELESS. PREVENTION AN Ii RAPID iRE.HOUSING~.EXPENDjTl.lliES, BYEL.IGJBL.E'SER"ICE'AC'TI\(tTIES~~.:;7<: >
Homeless Prevention Rapid Re-Houslng Total
Quarter GTD Quarter GTD Quarter GTD
ELIGIBLE SERVICE ACTIVITIES:
Financial Assistance
Rental:
Short-term
Medium-term
Utilities:
Deposits
Payments
Security deposits
Moving Costs
Motel/Hotel vouchers
TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Housina Relocation and Stabilization
Case management
Outreach and engagement
Housing search
Legal services
Credit repair
TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ne.ij.o.fim_"IBf.Ni6~ft(tl.d."-
Jobs created means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding.
Jobs retained means those previously exi~ting filled positions that are retained as result of Recovery Act Funding.
Note: Continue to list the names of employees even if they have been terminated or replaced.
# of Hours Job Created or
Name of Employee Position Title Worked in qtr Retained?
12/01/2009
Inserted
Page 30
03/01/2010
KFZ28
Inserted
Attachment F
Florida Department of Children and Families, Office on Homelessness
HOMELESS PREVENTION AND RAPID RE-HOUSING PROGRAM
(HPRP)
GRANT REPORT
SubGrantee Name: (as on contract)
;D'~~!Il~iJ1QIEgQm~~il~r
Jobs Created/Retained .
Provide a brief description of the types of jobs created or retained and impact on workforce.
Homtl....~. Pr_v..l.1tioll J..r9E1tJng..
In addition to the HPRP eligibility requirements, are there other risk factors that will be used to determine eligibility and/or prioritization for Homeless
Prevention Assistance? If yes, identify the criteria to be used and provide a brief description and rationale, including how the criteria will be used (e.g., if
limited to only certain types of HPRP assistance or applied across all subgrantees and types of assistance, etc.) and the basis on which they were chosen.
YESI
I
NOJ
J
HMIS
jWill beneficiary data be entered (or uploaded at least quarterly) into a single HMIS in order to generate unduplicated data. If yes, briefly describe the HMIS to
be used and the plan to ensure data quality (completeness and quality). If no, briefly describe the HMIS(s) thatwill be used by one or more subgrantees and
the plan to ensure data quality.
YES NO
12/01/2009
Inserted
Page 31
03/01/2010
KFZ28