HomeMy WebLinkAboutQ. County Administrator
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: April 6, 2010
SUBJECT: County Divisions' Monthly Activity Report for March, 2010
MONTHL Y ACTIVITY REPORT - MARCK 2010
KEY WEST AIRPORT
. In March passenger figures for February were compiled. During that month, the
six airlines serving Key West International Airport carried a total of 53,331
passengers. This is an astonishing 22.8% increase over February of 2009 and puts
us up 21. 6% Year to Date over the first two months of 2009.
. In March, working with NAS Boca Chica, we made final preparations for the
Blue Angels air show which will take place on April 9th and 10th at the Navy
Base.
. We have received the first installment (of two) of our annual FAA Airport
Improvement Program (AlP) funding. A grant for $802,393 will be approved by
the BOCC at their April 21 st meeting. Most of these funds will be used to pay
down the new terminal proj ect bonds.
MARATHON AIRPORT
. General Aviation Security Plan has been revised to reflect current conditions and
submitted to Aviation Office, Florida Department of Transportation for review
and approval.
. Revisions have been drafted to the Airport Emergency Plan (AEP) as a result of
the Triennial Full-Scale Exercise and post event critique/debriefing meeting.
AEP revisions to be finalized and submitted to FAA for review and approval.
. March 17, 2010, BOCC approval to terminate Class Act Cleaning Services, to
advertise an RFP for janitorial services, and to continue to use Eight B Cleaners
on a month to month basis in the interim.
. Project Pre-Application has been submitted to the FAA for Taxiway Pavement
Marking Upgrade design and installation and Terminal Sewer Laterals design.
. Several construction and operations related projects continue to be in various
stages of completion at the airport including:
. Renewal agreements for several concession and property leases are being
prepared for presentation to the BOCC.
. Airport Utility Master Plan is being updated. Proj ect funding is through an FAA
Grant.
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. HMGP Wind Retrofit (Hurricane Shutter) Project: Phase II - This project has
been completed and is awaiting final inspection by FEMA. Project funding is
through a sub-grant agreement with the Florida Division of Emergency
Management.
. Passenger Terminal HV AC system replacement project is substantially complete,
pending completion of punch-list items and final inspection. Training of airport
personnel on maintenance and operations procedures has been conducted.
. The Environmental Assessment Project associated with the runway extension and
runway relocation proposals is on-going. A Modification to Standards regarding
the Runway Object Free Area (ROFA) has been prepared and submitted to the
FAA; awaiting reply. Project funding is through an FAA Grant.
. Airport Rescue Fire Fighting (ARFF), Index A, vehicle is currently being
manufactured; funding for this project is through an FDOT Joint Participation
Agreement (JP A).
EMPLOYEE SERVICES
I. Web site Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
EAP monthly bulletin
Working Wellness Newsletter
Human Resources:
Updated 3 job descriptions
II. Turnover Numbers To Date:
Mar 2010 Turnover: .39% Turnover as oflast Mar 2009: 2.63% Turnover
2010: 2.14%
I Resignations: 2 I Terminations: 0 I Retired: 0 I Deceased: 0 I Layoffs:O
III. Major ActivitiesIMeetings:
Human Resources
· Nationwide Deferred Comp Workshops - 1 KW & 1 KL
· Employee Grievance Council elections
Risk
. No major issues
Benefits (GrouplW orkers Comp)
· RFPs for Employee Assistance Program reviewed and recommendation made
to BOCC in April
· Met with Mercer to discuss services provided
· Courtesy meeting with Fitness Trainer on Wellness
· Viewed Mercer webcast on Health Care Reform and have been reviewing
changes (and effect of those changes) provided by SHRM and other
organizations which will begin to become effective in January 2011.
Safety
. No major issues
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BUDGET & FINANCE
Budget Analysts:
. Budget Transfers and Resolutions Prepared: 40
. Budget Transfers and Resolutions Posted: 101
. Reviewed Contracts: 29
. Entered P.O. requisitions: 2
. Processed Invoices: 23
. Signed offPAF's: 25
. Gave in-office and telephonic training on new GovMax system to various staff
and by phone training
. Providing continuing technical assistance to staff on GovMax 5.0.
. Developed the FY11 budgets for the BOCC and OMB, entered budget items in
GovMax 5.0.
. Prepared agenda package for March BOCC meeting
. Processed all of the Commissioners' old and pending travel reimbursements for
payment.
. Processed and re-processed Guidance Care(5), Samuel's House(2), MCSO(l),
and State Attorney's(l) Byrne grant reimbursement requests.
. Worked on re-aligning all the position class codes in GovMax system.
. Updated Revenue collection in 4 funds (funds 102, 130,304,414).
. Balance and true-up FY09 revenue and expenditures for Airport grant roll overs
and prepared amended resolutions to balance Finance system budget.
. Balance and true-up FY09 revenue and expenditures for all Social Services grant
rollover and prepared amended resolutions to balance Finance system budget.
. Process payables for the Monroe County Sheriff and Care Center's Byrne Grant.
. Worked on Cost Allocation Project
. Prepared agenda items for the March BOCC meeting
. Reports - Monthly Expenditure Status Report and Expenditure Audit Trail Report
Lower Keys AARP, Big Pine AARP and Middle Keys AARP
. Prep/approve bills for Finance/ Accts Payable
. Prepare the Monthly Bank of America Purchasing Card bill for Finance
(gathering signature approvals, travel exp reports, purchase receipts and
completed daily purchase card reports from each card holder that has made a
purchase in that month).
. Card Changes for Bank of America/Administration duties
. Prepared Suncom billings for Finance
Grants Administration:
. HUD Sustainable Communities Initiative: Monroe County has been contributing
as a participant in this effort by The South Florida and Treasure Coast Regional
Planning Councils to facilitate the creation of a broad based, regional partnership
for Southeast Florida and application for funding pursuant to the federal
Sustainable Communities Initiative. Southeast Florida is defined as the 7-county
area from Monroe to Indian River counties for purposes of this application.
Application comes out April 12, 2010 and is due to HUD on June 5, 2010.
Background: This initiative is being spearheaded by US HUD in partnership with
the US DOT and US EP A. A fund of $100 million has been created to encourage
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metropolitan regions to articulate a vision for sustainable growth that federal
housing, transportation, environmental, and other federal investments can support.
Over the years a great deal of planning has been undertaken, accompanied by
significant investment in infrastructure, to support sustainable growth and
development in Southeast Florida. It is the improved integration of this work, the
integration of "systems" across issue areas and jurisdictional boundaries that is
needed to create the "Regional Plan for Sustainable Development" US HUD
seeks to fund. Ongoing restoration efforts in the Florida Everglades, the region's
vulnerability to the potential impacts of climate change, the region's population
and diversity, and mobility challenges are a few examples of factors that uniquely
position our Region to successfully access federal resources and further important
local, regional, state and federal goals. Provided feedback for draft application,
drafted MOD.
. CDBG Small Cities Grant: Potential funding for lateral connections. Continued
advocacy on proposed rule changes that work against Monroe County. Drafted
memo with concerns and attended rule making conference.
. Wilma and Fay Disaster Recovery Funding: Funding to be used for lateral
connections. Currently working with DCA staff to increase awards for both of
these. Wilma DR is an existing contract and Fay Disaster Recovery funding was
just awarded.
. Follow-up letters/phone calls with Army Corp re:FKWQIP and USDA re:
wastewater funding.
. Strategic Plan: Drafted Employee Survey; working with Technical Services to
post on intranet. Also drafted a SWOT handout to be distributed to County
management and Constitutional Officers.
. Drafted Legislative Package for 2010 session
. 2010 Byrne JAG grants: Completed monthly expenditure reports on all 9 grants.
Reviewed, approved, processed invoices for all Byrne JAG and RSAT grants.
Worked with non-profits to develop a unit cost breakdown template for their
InVOIces.
. 2010 HSO/HSAB contracts: Management of various issues and invoices related to
these contracts, including continued required document certification for all
contracted organizations; questions/clarifications on invoices.
. FEMA: Hurricane Wilma: Continued closeout work for large Project Worksheets
for Wilma PW s.
Purchasing Department:
Totals for the month of March 2010 are as follows:
. Total purchase orders processed: 393
. Total orders placed for departments: 93
. Total orders entered for departments: 82
. Office Depot orders processed: 69
. Staples Orders processed: 5
We opened 4 bids and processed another 9 which was above average from the
previous months. Addendums entered 8, contracts reviewed 29, and bills paid 6, and
voided 9 purchase orders. We also processed 1786 pieces of mail which was above
average from previous months.
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COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 2/21/10 -3/20/10):
. C-l Congregate Meals totaled 1200 units during the reporting period, just short of
the goal of 1223 units/month. The Congregate Meal program is off to a great start
in 2010 with well attended meal sites.
. C-2 Home-Delivered Meals totaled 2758 units during the reporting period, 214 fewer
than the previous month due to several client deaths. The Home Delivered Meal
Program added 10 new clients during the same period to compensate for the reduction
in units of service.
In-Home Services (Information in this section is for the period 01/21/1 0 - 2/20/1 0):
. III-B Screening and Assessment: 10 units this period, 17% year-to-date achieved,
.33% overachieved. 34 clients on the waiting list.
. III-B Homemaking: 63 units this period, 6.4% year-to-date achieved, 10.03%
underachieved. 45 clients on the waiting list.
. III-B Personal Care: 101.5 units this period, 15% year-to-date achieved, 1.67%
underachieved. 19 clients on the waiting list.
We have spent $11,288.79, 10.3% ofIII-B funds, which is 6.64% underachieved. Case
managers will begin adding new clients and reviewing care plans on existing clients to
add hours of service.
o III-E In-Home Respite: 181.25 units this period, 24.67% year-to-date-achieved, 8%
overachieved.
o III-E Facility Respite: 570.25 units this period, 34% year-to-date achieved, 17.33%
overachieved.
We have spent $16,617.99,29% ofIII-E funds, which is 12.33% overachieved. Case
Managers will temporarily suspend bringing clients into the III-E program.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for February 2010:
. Case Management: 16 units for the month were produced; 97.5 units year-to-
date.
. Homemaking: 170.75 units for the month were produced; 1131.5 units year-to
date.
. Home-Delivered Meals: Monthly units were 160 meals; 1565 meals year-to-date.
. Personal Care: Monthly units were 4.75; 29.75 units year-to-date.
Overall Program Achievement was 48.64%, 18.03% underachieved.
CCE (Community Care for the Elderly) for the period 1/21/09 - 2/20/10:
. Case Management: 83.75 units for the period and 498.75 units year-to-date. 48%
achieved year-to-date. There are 119 clients on the waiting list.
. Intake: 15.25 units achieved and 71.25 units year-to-date. 140% achieved year-
to-date.
. Chore: 32 units achieved and 32 units year-to-date. 100% achieved year-to-date.
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. Homemaking: 645.75 units for the period and 5203.25 units year-to-date. 55.41 %
achieved year-to-date. There are 105 clients on the waiting list.
. Personal Care: 459.25 units for the period and 3685.25 units year-to-date. 67%
achieved year-to-date. There are 53 clients on the waiting list.
. Respite: 305 units for the period and 1285 units year-to-date. 71% achieved year
to date. There are 15 clients on the waiting list.
CCE overall is at 60.33% achievement, 6.35% underachieved. We have taken on 7
new clients whose units will be reported next month.
ADI (Alzheimer's Disease Initiative) for the period 1/21/09 - 2/20/10: 159.5 units
were produced in the period and 1690.25 units year to date. 71.58% year-to-date
achieved, 4.9 % overachieved. Case managers are reviewing client care plans
looking to reduce the units of service.
HCE (Home Care for the Elderly Program) for the period 2/16/10 - 3/15/10: 20.5
billable units this period, 154.5 billable units year-to-date. Current spending level
year to date is at 68.97%,6.03 % underachieved. We have requested to take on
another HCE client to eliminate the underachievement.
Monroe County Transit (MCT)
Department Activity for March 2010
. One-way trips provided: 2,124
Unduplicated clients served: 229
Special Needs Clients registered: 382
. Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
. Deposited Revenue: $2,777.36
Expenditures: $36,726.05
Percentage Spent Fiscal YTD: 4.6%
Social Services Department - MARCH 2010
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals
Unduplicated Welfare client households that received service
New Welfare cases receiving service
Low Income Home Energy Assistance Grant Program cases- 25
Low Income Crisis Assistance cases - 19
Home and field visits
Office visits
EHEAPS 1
Weather Assistance: 26
Homelessness Prevention Approved Cases (Waiting for additional funds)
March- Total Expenditures:
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1,073
103
30
$5,700.00
$5,009.72
28
249
$ 232.44
$5,352.78
$16,294.94
Interesting Community Support Services Updates:
. W AP trainer came down from Sarasota, Florida to give ongoing training for this
new program. Certified Case Manager will also be attending various training
classes in Miami.
. W AP (Weather Assistance Program) 18t home inspection was done on March 19,
2010, with Social Services Director assisting.
Bayshore Manor (BSM)
Bayshore Manor's current census is 16 residents. The current census is five
private pay and eleven subsidized. BSM provided 565.25 hours of OA3E respite
care this month. Bayshore Manor has nine OA3E clients.
There is one client on the wait list.
. Revenue for March 2010
. Expenditures for the same period
. Percentage of the budget spent year to date
$32,307.70
$50,183.83
46.11 %
LIBRARY
. February figures continue to reflect the use and appreciation of Library services,
as circulation for the month totaled 39,309 items, an increase over the January
figure, and 8.663 reference questions were answered by Library staff, nearly 20%
more than one year ago (thus proving the saying that the Librarian is the ultimate
search engine).
. 309 new Library cards were issued in February, bringing the total of Monroe
County cardholders to 43,779.
. 48,064 customers used Library services onsite during the month, an increase of
over 2,000 more visitors than in January
. 9,434 public access computer sessions were provided to our customers during the
month, a slight decrease due to being open 42 fewer service hours than we were
last February. Since our public access computers have been utilized at full
capacity for some time now, any decrease in service hours results in some lower
usage numbers. Nonetheless, our Libraries are noticing a steady increase in
requests for e-government information, referral, and assistance.
. Views on the Library's Flickr site of historical images continue to be a major
drawing point for our online customers, and our Facebook page likewise is
steadily attracting more notice and response. This truly illustrates the power of
using appropriate social networking sites to highlight our special collections and
servIces.
. Our spending of the FYI0 budget is on pace with the time of the fiscal year;
prioritizing the uses of discretionary funds, materials spending in particular, has
become part of our spending plan. As the availability of State Aid funding and
donations becomes more vital to our services, the outlook for next year's State
Aid funding has become even more grim-we again are being threatened with the
termination of that critical grant money in the next State budget. At best, the
current prospect for the FY2011 plan is a loss of nearly half of our current
allotment-a gloomy prospect for materials collections, for which State Aid
money has always been a major factor.
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EXTENSION SERVICES
. Number of services provided: 524 phone calls, 64 office visits, 26 visits to clients,
16 group teachings with 259 participants, 12 media submissions, and 638
bulletins distributed. Total Budget for FY 09/10: $186,213.00; Year to Date
Expenditures and Encumbrances: $137,967.68; Remaining Balance: $48,245.32;
Percentage of budget spent and/or encumbered year to date: 74%.
The Extension Director accomplished the following activities:
. Facilitated the monthly meeting of the Monroe County Green Initiative Task
Force. Major items of discussion included a presentation on Green Building by
Dr. Jennifer Languell, the upcoming Comp Plan Workshops, and development of
a green building standard for new construction of County buildings.
. Hosted an online Webinar for County staff on the International City/County
Management Association's (lCMA) presentation on the Environmental
Protections Agency's Portfolio Manager Program for monitoring energy use in
buildings.
. Attended two Extension-sponsored Employee Green Team meetings in Marathon
and Key West.
. Attended the quarterly meeting of the Marine and Port Advisory Committee.
. Chaired a two-day meeting of the Gulf of Mexico Fishery Council, Scientific and
Statistical Committee meeting in Tampa to discuss and make recommendations
on the Acceptable Biological Catch Control Rule for setting quotas and the black
grouper population assessment.
. Participated in a video interview with the Florida Department of Agriculture and
Consumer Services for their marketing video on the historical character of the
Florida Keys and the importance of commercial fishing in the Keys culture.
The Environmental Horticulture Agent accomplished the following activities:
. Gave a presentation entitled "Good Bug, Bad Bug" to 32 seventh and eighth grade
students and three teachers at Treasure Island Montessori School.
. Coordinated the in-county logistics for presenting two statewide Webinars,
"Palms and Cold Weather Damage" and "IF AS Pesticide CEU Day."
. Attended Key West Climate Change Adaptation Working Group meeting and was
invited to be a member of the Terrestrial Committee.
. Hosted a horticulture education booth at Layton Garden Club Yard Sale with 15
clientele; Windley Key Native Plant Sale with 22 clientele and 7 Master
Gardeners; Upper Keys Garden Club Walk with 20 clientele; and Native Plant
Day at John Pennekamp Coral Reef State Park.
. Held six regional plant clinics: Key West (2), Big Pine Key (1), Marathon (1) and
Key Largo (2), with 19 Master Gardeners assisting 28 clientele.
. Proctored seven pesticide exams: CORE (1), Natural Areas (2), Public Health (1),
Advanced Public Health (1), Aquatic (1), ROW (1).
The Family & Community Development Agent accomplished the following activities:
. Held three Employee Green Team meetings to generate ideas for GHG and
energy savings within County offices and also presented findings and an outline
on the ICLEI process.
. Attended the Monroe County Green Initiative Task Force meeting and provided
updates on the Employee Green Team, the upcoming clean energy grant process,
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and the community greenhouse gas emissions audit.
. Participated in the training, "Maximize your Energy Efficiency Stimulus
Funding."
. Participated in the Florida State ICLEI conference call to share ideas and practices
with other counties and gave an outline on Monroe County's progress.
. Held four High School Financial Education classes.
. Wrote an article for local media about state, federal, and local incentives to
purchase energy-efficient equipment, appliances, and home retrofits.
. Held an FCS Advisory Board Committee meeting that included updating
members on programs, discussing current direction, and plans for the rest of the
year.
EMERGENCY SERVICES
Fire Rescue
. Completed division's FY2011 budget proposal.
. Attended IAFF Local 3909 Union negotiations meeting March 18th
. Updated several Monroe County Fire Rescue Standard Operating Procedures
(SOPs) and Forms. Some of March's revisions related to disposal ofbio-
hazardous waste, patient care reports, response zones, and dispatch protocol.
. Received delivery of a 2009 Ford/AEV Ambulance from Elite Fire Equipment.
Training
. Conducted Fire Safety Training for residents of Royal Palm RV Park in Big Pine
. Attended the Blue Angel's Table Top Drill and Mass Causality Drill
. Conducted Start Triage Training and CPR for Volunteers
. Seven Firefighters attended the 40 Hour Building Construction Course held at
KW Fire Department
Fire Marshal
. Reviewed 45 commercial plans for adherence to building and fire codes and
conducted 4 final inspections.
. Investigated 4 structure fires and notified the State Fire Marshal's office of all.
The fires were located at:
1. Snook's Restaurant in Key Largo
2. Trailer fire in Big Pine
3. Front porch fire in Stock Island
4. Room and contents fire in Key Largo
. Met with the Building Department to discuss LP Gas installation in Monroe
County.
. New water tap at Conch Key installed.
Emergency Management
. Participated in State Hurricane Exercise Planning Group
. Attended Emergency Management Academy at Camp Blanding, FL
. Participated at the City of Key West Climate Change Adaptation Working Group
Workshop
. Conducted a Radiological Emergency Preparedness exercise in conjunction with
Turkey Point Nuclear Power Plant, Florida Power and Light, Bureau of Radiation
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Control, Miami-Dade Emergency Management and the State Division of
Emergency Management
Trauma Star
. Trauma Star provided a demonstration at Stanley Switlik School for the children
on March 25th.
. Monroe County Fire Rescue Department hosted a four day Air Medical course for
Flight Medics and Flight Nurses from around South Florida. March 27_30th
. Replaced, on all Rescues, our Pediatric medical kits with the new state of the art
Broselow Pediatric Kits.
Upper Keys Health Care District
. No report.
PUBLIC WORKS
. Pollution Control removed over 11 tons of debris illegally dumped in
County rights of way, and 4.72 tons for other departments (2,580 lbs
from the Key West Garage; 2,220 lbs of tires from the Marathon
Garage; and 4,640 lbs of invasive exotics for the Land Authority)
. Completed pre-hurricane season top off/fueling of all Upper Keys
emergency generators
. Completed pre-hurricane season maintenance and repairs on all Lower
Keys emergency generators
. Addressing spalling issues at Marathon Library
. Installed new water fountain at Marathon Health Department
. Coordinated with property owner to have new HV AC system installed at
the Marathon State Attorney/Public Defender Office Building
. Reconstructed the Fire Pump Shed at the Marathon Jail
. Coil replacement for air handler unit 2B completed at the Marathon
Gov't. Center
. Replaced shower lights with new higher efficient fixtures at the Stock
Island Detention Center in Sickbay, Units A & B 1 and Dorms E, F,G &
H; re-Iamped and installed electronic ballasts for remaining Dorm
fixtures (energy conservation measure)
. Re-insulated A/C chiller (energy conservation measure) at Sheriff's
Administration Building on Stock Island
. Industrial cleaning of two second floor air handlers and plenum (indoor air quality
enhancement) at Juvenile Justice Center
. Accessed and repaired security camera system at Freeman Justice Center
. For the Month of February - 86.4% of Requested Work Orders Were Completed
Within Three Days at the Stock Island Detention Center
. For the Month of February - 90% of Requested Work Orders Were Completed
Within Three Days by Marathon Public Works
. 23 events were scheduled at the Nelson GC requiring 58 hours of staff overtime
. Moved additional Health Department office staff from the Roth Building to the
Nelson GC
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. Installed network and phone cables for Social Services at the Spottswood
Building
. Replaced 15 lamps and 4 ballasts at the Key Largo Library
. Installed temporary ramps at three voting district locations for Village elections
. Completed repairs at the Harry Harris Park entrance booth caused by boat trailer
incident
. Repaired vandalized water fountain and replaced paper towel dispensers at Harry
Harris Park
. Transported Cot Trailer to PK Garage for roof repairs
. Completed shoulder repairs at Card Sound Road
. Repaired Spottswood parking lot
. Resurfaced the Key Largo Transfer Station entrance drive and installed adjacent
storm water swales
Engineering Services
. Roads and Bridges Stimulus -
. Palm Drive Bridge - 99% Complete
. Construction completed and accepted by FDOT.
. Staff preparing contract amendment to include the attachment of Wage Rate table
FL35 and revise Article 7.11 to remove contract language referencing
amendments to FHW A Form 1273 that was previously approved by FDOT.
. Proj ect closeout expected upon approval of the amendment at the April 21, 2010
BOCC meeting.
. The Retainage pay application for $13,054.35 was received and still waiting for
final closeout documents from the contractor.
. FDOT processing transfer of surplus funds from Bay Point project to Geiger
Creek proj ect.
Geiger Creek Bridge Proj ect -
o Pre Con Meeting held February 10,2010.
o Contract expiration date June 30,2010.
o Staff reviewed 90% construction drawings and provided comments to bcc
Engineering.
o Design consultant submitted Environmental Resources Permit Application
to DEP and Army Corps on March 4,2010; awaiting responses.
o Design consultant received coordination letter from Coast Guard for work.
o Staff waiting for Schedule of Values and DBE statement from SPS
(construction contractor). Upon receipt of these documents approval will
be given for delivery of the onsite construction trailer.
Proj ects -
. Tom's Harbor Channel Bridge
. Staff provided cost estimate to FDOT for design and repairs to bridge 904600 (US
1 to Duck Key). DOT working to provide $1,159,433 of Small County Outreach
Program money to fund 75% of bridge design/repair costs.
. FDOT submitted Work Plan amendment to Tallahassee for approval of funding.
Hurricane Wilma 2005 -
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. Staff working with FEMA and Dept. of Emergency Management to close out
various project worksheets from Hurricane Wilma. (ongoing)
. Boca Chica Road Repair project (Hurricane Wilma)
. BOCC approved advertising for bids at the March 17,2010 BOCC meeting.
. Construction Documents posted; bid opening date is April 19, 2010
. Staff coordinated with Army Corps of Engineers and South Florida Water
Management District and determined that permits were not required for work.
. Working with PlanninglEnvironmental Resources for coordination with Fish and
Wildlife Service.
. Anticipate contract award at May 2010 BOCC meeting and construction start on
June 1,2010.
Duck Key Security Cameras -
. Staff met with Mr. Tom Neville from Duck Key Security district on site to
address options for proposed security system.
. Staff completed draft Request for Proposals for Security System installation and
operation. Approval to advertise obtained at January 2010 BOCC meeting.
. RFP is under review at County Attorney and will be posted for bids when review
is complete.
Duck Key Pedestrian Bridges-
. Staff attended status meeting with Duck Key residents in January 2010 to discuss
pedestrian bridges. Residents do not want bridge that doesn't fit in with existing
bridges.
. Engineering staff exploring option of widening existing hump back bridges to
accommodate pedestrian/bike lane using impact fees. (ongoing).
. Monroe County Bus Shelter Contract -
. BOCC approved extending current contract for the term of one year at March
2010 BOCC meeting;
. Staff prepared amendment for approval at April 2010 BOCC meeting;
. At request of Mayor, staff will audit shelter locations and confirm that current
shelters are placed at operating bus stops keyswide.
Key Largo Sewer Proj ect -
. Monroe County site inspector performing oversight on four Key Largo sewer
construction projects. Work involves overseeing KL contractors to confirm
compliance with Monroe County requirements, attending construction progress
meetings as needed.
. Staff investigates and follows up on resident complaints and concerns about road
restoration work, contractor adherence to safety procedures, neighborhood access
during construction.
Pigeon Key Ferry Service-
. Staff processes monthly invoices from ferry contractor and prepares reimbursement
requests to DOT for payment through Joint Participation Agreement for ferry service
funding.
. Staff processed amendment to Joint Participation Agreement with DOT for additional
$250,000 funding for ferry through June 2011;
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. Staff prepared a Request for Proposals for Ferry Service for the extra year of service.
Current contract expires on June 30,2010.
. RFP has been advertised for responses; response opening date is May 13,2010.
. Anticipate June 2010 contract award.
DOT Traffic Signal/Street Light Maintenance Agreements -
. Staff is working with DOT to include non - DOT street lights on US 1 under the
agreement for reimbursement. (ongoing).
. Staff performed audit of County street light/traffic signal accounts and is working
with FKEC/Keys Energy to update records;
. Directed FKEC to eliminate lights that are no longer the responsibility of Monroe
County;
Lighting Task Force - Engineering staff participated in the Lighting Task Force meeting
to look at new lighting technology for energy saving purposes. Participants include Keys
Energy and various municipalities. (ongoing).
Cudjoe Gardens Roads - Staff worked with County Attorney to develop procedure for
road dedication. Final procedure was forwarded to Cudjoe Gardens homeowners group
for action.
. FDOT Permit Requests -
. staff submitted a sign permit request to DOT for the driveway connection for the
Medical Examiners Building at the request of Medical Examiner; staff working with
DOT to get signs installed.
. Staff followed up on request for signs directing public to Murray Nelson Government
Center; obtained agreement from FDOT to provide and install signs due to length of
time permit review process took.
. Long Key Transfer Station connection permit; FDOT requires a sealed drawing to
accompany the application that has been reviewed by the permitting office in Miami.
The drawing will be forwarded to DOT Miami the first week in April.
Transportation Impact Fees-
. Staff worked with Planning Dept. staff to identify previously allocated Transportation
Impact Fees that had not been utilized;
. Staff identified funds in each District that could be re-allocated to new projects.
Big Pine Key Traffic Signal -
. Staff worked with DOT, Keys Energy and Sheriff's Dept. personnel to adjust traffic
signal timing as needed to serve all approaches (December through March);
. Staff continuing to coordinate with FDOT for permanent re-timing of signal during
DOT road resurfacing proj ect.
Comprehensive Plan Input -
. Staff attended various meeting and provided written comments to consultant for
comp plan sections related to Roads, Traffic Circulation, Capital Planning, Drainage,
Sanitary Wastewater, Environmental Resources;
. Staff provided information on County roads (atlas of public vs. private roads,
classification of maj or roads) and bridges to consultant to update Plan.
Coordination Meetings FDOT and SugarloafHomeowners
. Attended meeting with FDOT/Planning to discuss various projects with DOT
personnel
13
. Prepared answers to questions and attended Sugarloaf Homeowners Meeting to
address questions regarding County traffic/road policies and procedures as well as to
provide wastewater update.
County Right of Way Ordinances - Reviewed draft ordinance and provided comments to
County Attorney to revise right of way codes and ordinance in response to requests
for clearer restrictions on right of way use. (ongoing).
Duck Key Bus Shelter - staff working with Clear Channel on request from Hawks Cay
Resort to install a bus shelter on US 1 at Duck Key. Staff is coordinating with DEP
Overseas Heritage Trail and DOT project staff. (ongoing - wait until direction on
contract is received).
. Engineering Services Ongoing Work-
. General Right of Way permits reviewed - 7
. Right of way permits issued-7
. Inspection of completed right of way work - 1
. Florida Power and Light has received their permit for Nuclear Siren System
replacement located on Card Sound Road.
. AT&T was issued a permit for communications upgrades on Dove Road Key Largo.
. Staff reviewed ownership of property at the end of Summerland Road in Key Largo
and provided input to County Attorney;
. Issued letter to homeowner at Caribbean/Isles Blvd. to remove vegetation from right
of way due to sight triangle obstruction;
. Reviewed road abandonment petition for Cabrera Road and provided comments;
. Met with Environmental Resources staff to review projects that potentially impact
Big Pine Key Habitat Conservation Plan;
. Staff handled various calls from public regarding wastewater assessment payoff,
drainage and flooding complaints, miscellaneous sewer and road inquiries, requests
for street light installation, traffic signal timing.
PROJECT MANAGEMENT
. ADA Compliance Survey and Assessment - Public review of the Evaluation
Assessments reports placed in the Key West Library, Marathon Library and Key
Largo Library is ongoing.
. ADA Compliance Transition Plan Negotiations -BOCC afProved commencement of
negotiations with the number one ranked firm on 19t of August 2009. First
negotiation meeting held August 27th, 2009. Second meeting held on October 2ih
2009. Notice to Proceed was issued effect date to start was March 22nd 2010. ADA
documents that existed and a video were provided to Bender and Associates. We are
expecting the first drafts/preliminary transition documents by end of April or first of
May 2010 for Project Management's review.
. Warranty Support to Public Works - Staff continues to provide on-going warranty
support to Public Works for the Murray Nelson Government Center, the Freeman
Justice Center, Big Pine Park, Medical Examiner Facility and the Big Pine Key Fire
Station #13.
14
. Litigation Support to the County Attorney Office - staff continues to provide on-
going litigation research, documents, and support for the Freeman Justice Center,
Tower Group v. Monroe County as well as Monroe County v. Gonzalez Architects
o Freeman Justice Center Litigation-legal research and negotiations for a
settlement agreement on-going. Draft agreement prepared by outside counsel
in coordination with County Attorney's office completed and approved by all
parties. Meeting held with Tower/OHL on October 19th 2009 agreement
reached. Agreement has been executed. Initial payment of over $1.5 million
has been made. Remainder of $500K will be paid upon receipt of all releases.
o Gonzalez Architect's Litigation - staff's findings regarding costs to the county
due to design errors by architect forwarded to attorneys. Meeting held with
Project Management, consultants and County Attorney's on October 15th
2009. On going litigation. Second meeting with Legal was held on January
22nd, 2010. Litigation is on going.
. Grant Research, application and administration - ongoing process
. ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available
fund grants.
o FEMA- ARRA Fire Station Construction Grants: Grant submitted on July 10,
2009 is in peer and technical review process. Earliest notification of award of
funds will be late December 2009. MC not awarded Construction Grant
. SFWMD Fund Grants FY2009 -Progress reports and invoice reimbursement request
for $144,520.88 prepared by staff as per Agreement #4600001593-FY2009 for
stormwater work completed on the following county projects: .
Total funds reimbursement received as of Nov. 5th 2009 is $144,510.75.
o Big Pine Fire Station
o Key Deer Boulevard Sodding Project
o Lower Keys Wastewater Treatment Plant
o Key Largo Wastewater Treatment Plant.
o Duck Key Wastewater Treatment Plant
o Plantation Key Fuel Facility Project
. SFWMD Fund Grants FY20 1 0 - Staff creating budgets, scope of work and proj ect
schedules to submit to SFWMD for stormwater drainage improvements grant funding
in FY2010. Following grants were submitted: Conch Key Fire Station
Stock Island Fire Station
Marathon Court House
Duck Key Waste Water
. TDC Fund Grants - Staff prepared and submitted applications for two projects which
have received DAC approval: Request for proposal (RFP) approved by Legal and will
be presented to the BOCC in January 2010.
o East Martello Tower- construction of emergency fire stairs and repair of
interior access stairs.
BOCC on January 20th,s meeting approved Bender and Associates as the
Architect for the East Martello Stairs Project. Bids were submitted for
construction and opened March 25th 2010 lowest bidder was Pedro Falcon
Electrical Contractor. Expected to go to the BOCC for approval at May's
BOCC meeting
15
o West Martello Tower - demolition and replacement of existing perimeter
fencing. Will be held until May's meeting.
o East Martello Tower-Brick and Mortar application for repair of brick exterior
and interior. Project scheduled to take ten (10) years to complete.
o East Martello Tower- Renovate/remodel the existing bathrooms and make
ADA compliant.
o West Martello Tower- Brick and Mortar application for repair of brick
exterior and interior. Project scheduled to take nine (9) years to complete.
o Veteran's Park restrooms- Renovate and replace existing fixtures, dispensers,
floors and stalls. A complete bathroom remodel. Men's, women's and ADA
unisex bathroom.
o Aids Memorial- Additional Aids memorial units to be added to the existing
memorial.
. TDC Grant Compliance Inspections and Pay Applications Review - Inspections and
reviews for TDC projects were done on the following projects:
o Western Union Schooner - TDC project's first segment completed. Segment
two work is complete.
o Tropic Cinema Renovation -Project now complete.
o Ann's Beach Boardwalk Repairs TDC project application review completed.
o Marine Mammal Conservancy TDC project application review complete
o Butterfly Garden TDC project application review complete
o Sombrero Beach Playground Equipment Replacement TDC project
application review complete
o Tennessee Williams Theater Fire Curtain TDC project application review
complete
o Dolphin Research Center TDC project. Storm water segment complete
o Marathon Community Theater TDC project application review complete
o Marathon Amphitheater Sound System Project complete
. Freeman Justice Center- All Construction Completed - Close-Out Phase on-going
o Braswell Co. has been notified by County Attorney to correct grouting
problem(s) with exterior brick and stone. Second notice to Braswell from
Legal in December 2009. Braswell on site correcting grout problem(s).
. Emergency Operations Center - Marathon Airport
. Design Development phase: No further interactions with FAA to appeal their
location objections. Courtesy review of life-Safety plans completed and forwarded to
AlE. Still waiting final construction documents package from AlE. No response from
FEMA on increased HMGP funding as recommended by FDEM. FDEM advises that
FEMA is experiencing a funding freeze on HMGP funds. We have asked FDEM
informally about an extension of the HB7121 unexpended grant funds. We are
waiting a reply about how/when to initiate the request. The request will likely cite 1)
FEMA funding delays, and 2) unavailability of additional local funds. Plans are to
request a 2-3 year extension to encumber the remaining HB7121 funds
(approximately $200K).
o EOC Grant Reports and Reimbursements:
16
· HB7121Grant: We have received from the State's Grant Coordinator
$433,035.97 for the third (3rd) quarter of 2009. We have requested (1-
19-10) additional reimbursement of $48,889.59
· Federal HMGP Grant: We have received from the HMGP Grant
Coordinator $44,688.32 for the third (3rd) quarter of 2009. We have
requested (1-19-10) reimbursement for $24,239.70 which will
complete the Federal Grant for phase 1.
· HMGP received on Feb. lih, 2010 $14,451.00 and $1,338.74 from the
State of Florida the remaining grant monies for the Marathon EOC.
This completes the grant for the HMGP (Federal portion) On Feb.
22nd, 2010 received Florida States portion of the grant monies in the
amount of $48,889.59.
· We expecting reimbursements in the amount of $174,300.00 for the
quarter January-March 2010 and $97,000.00 for the quarter April-June
2010
. Big Pine Key Fire Station -Construction Complete- Close Out Phase
Certificate of Occupancy issued August 10, 2009. All warranty issues are being
addressed by the Contractor (PFEC).
SFWMD Grant Reports and Reimbursements: Staff has submitted progress report
and reimbursement request for storm water work completed. Waiting response from
SFWMD.
Sunset Point Boat Ramp - Completed and closed out-reimbursement check received.
Received reimbursement from the Florida Fish and Wildlife Commission in the
amount of $44,966.67. Which is 75% of the cost to construct the Boat Ramp at Sunset
Point. Check was received on Feb. 18th, 2010.
RFQ-Continuing Contract for ArchitectslEngineers - Opening date was August 25,
2009 with 26 responses received. Selection of Committee Members and delivery of
documents completed on August 27, 2009. Public Noticed Meeting was held at the
Marathon Government Center on Friday, September 25, 2009 beginning at 9:00 AM
and all submittals were ranked. A request was presented on October 21 st 2009 to the
BOCC for authorization to enter into negotiation with 4 top ranked firms for
continuing contracts. Received signed contracts from top three (3) ranked which will
be presented to the BOCC - approved December 16th, 2009. They are CH2M Hill,
William A. Horn and MBI K2M. Contract with CSA will be submitted to BOCC at
the January 2010 meeting along with request to add Bender and Associates as 5th AlE
consultant. Selection completed and approved.
. Plantation Key Fueling Facility - Contractor is still awaiting final inspection sign off
pending payment by the County of the mitigation fees. Final close out package
received and awaiting review.
. Medical Examiner's Facility Wetlands Mitigation - Letter sent to USACOE advising
that the County considers project complete except for on going maintenance and
reporting and requesting confirmation of such from USACOE. Initial response from
USACOE acknowledged receipt and promised a review and response. Otherwise, no
changes in the regulatory aspects of permit compliance.
. Conch Key Fire Station- Planning department approval of a minor deviation from the
plans approved by the Planning Commission is expected shortly. mOT (its
17
contractor) has requested resubmission of additional signed and sealed drawings to
formally approve the use of the mOT leased property after its environmental office
provided no additional comments. Request for approval to issue an RFP at the April
BOCC meeting has been deferred to a later meeting.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$1,351,529 for the construction of the Conch Key Fire Station is in federal
reVIew process.
. Marathon Courthouse Renovations - Renovation plans have been submitted for
building permit to City of Marathon. The City advises that their plans for central
sewers will make them available at the Courthouse circa Oct. 2010. No request for re-
issue of the existing septic systems has been submitted since the availability of central
sewers appears to precede our construction time table.
. Stock Island Fire Station - Project Management preparing request to issue RFP for
construction including site acquisition to BOCC. Several properties have been offered
for sale to the County and several others have been offered with construction of a new
station included. There are approximately twelve (12) locations that have been
investigated as possible locations for the fire station and three additional properties to
be looked at in the near future. A report will be submitted to the County
Administrator before the May BOCC meeting.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$2,122,069 for the construction of the Stock Island Fire Station is under
federal review process.
. Surface Water Management Reviews - Four reviews conducted. Several
consultations on plans in progress by AlE firms or owners (2-3).
. Higgs Beach Restroom Renovation - Architect to be selected January 2010. Funds
are available for design of Master Plan. To be included in Higgs Beach Master Plan.
. Higgs Beach Visitor Center - Higgs Beach Committee Public Works Director and
Project Management Department Director held meeting with FOHB BOD on October
15th to plan strategy. Second meeting being held Monday November 23rd, 2009. To be
included in Higgs Beach Master Plan.
. Higgs Beach Master Plan -Architect selected. William P. Horn Architects, P.A. has
been selected and a contract will be presented to the BOCC at the March meeting.
. Nelson Gov't Center - Ongoing support for post occupancy warranty work continues.
. Pump out boat location & sewer connection- Pilot House Marina has been deleted as
an interim location after discussions with their package plant operator rejected the
idea of sending marine head preservatives to their system. He anticipated that the low
flow in the plant (approx. 1,000gpd) would be too low to provide sufficient dilution
of the preservatives and ensure proper operation of the plant. Discussions continue
with KL WTD about providing the ability to unload at Sunset Point Park.
Layton Fire Station Feasibility Study- Tentative conclusions reached are that the costs for
use of the State property, while feasible, will increase costs for the construction of a
station above that for a County owned property because of the requirement to relocate an
existing housing building and the KML requirement that the County provide an
additional housing facility on the site. Use of the existing Layton property is also feasible
but will require complete replacement of the current facility and an ILA with the City of
Layton for the use of their land. A County owned property on the existing Long Key
18
transfer station has the same limitations for the flood requirement as the other sites but is
a bare site without the space restrictions of the other two. It will require some permit
modifications from SFWMDIFDEP/uSAC
OE which are likely not necessary at the other two. It is likely the lowest out-of-pocket
cost of the three sites considered and is within the unincorporated portion of the County.
. Review of EP A's Proposed Numeric Nutrient Criteria (NNC) Rules- Significant
background research and contacts initiated with FDEP, SFWMD, City of Marathon,
Village of Islamorada. The objective is to ensure the County's stakeholders are
represented in the comment process for EP A's NNC rules. Too early to tell what form
the follow on work will take.
. Wind Energy Demonstration Installation- Ongoing discussions, coordination, and
evaluation of a demonstration installation of a wind turbine generating approx. 675
Mhr/year. Tentative site selected is the Medical Examiner's office on Crawl Key.
. Space Analysis and Management Study- Negotiations with B&A to perform a space
analysis of all County property and to develop a management plan is in progress at
this time.
. Projects On Hold
o Public Works Rockland - on hold.
o Jefferson B. Browne Building - on hold.
o Old Tavernier School Town Meeting Hall - on hold.
TECHNICAL SERVICES
We completed 172 work orders for the month of March, demoted old Domain
Controllers, renewed Antivirus - Microsoft licenses, installed additional data on Alchemy
and updated clients, pushed out new Microsoft security updates, installed new ME
circuit at Marathon Garage for phone support, replaced router in Plantation Key
Courthouse.
VETERANS AFFAIRS
Clients Assisted: 2167
New Clients Assisted: 83
Field Visits 14
Benefits Delivery at Discharge 6
Van Clients Transported: 180
(to the V AMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of March totals to $138,506.00 and indicates the amount
of new revenue brought into Monroe County derived from claims for the entire
department, including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
19
GROWTH MANAGEMENT
GMD Comparative Revenue Summary
Revenue Total Total Revenue Revenue Revenue Revenue % Variance
Budget Revenue Collected Ending Ending Ending Revenue
FY 2010 Collected in in FY 2008 March FY March FY March FY Ending
FY 2009 2010 2009 2008 March FY
2010
To
March
FY 2009
Planning $500,907 $602,387 $488,081 $244,995 $301,933 $324,361 -19%
Dept. Fees
Code $100,000 $288,941 $110,412 $77,972 $101,204 $64,391 -23%
Enforce-
ment Fines &
Forfeits
. These are the primary, customer driven revenues and do not include the
revenues obtained by taxes etc.
EXPENSES
Budget Total Total FY 2010 FY 2009 FY 2008 % Variance
FY'lO Expenses Expenses Expenses Expenses Expenses Expenses
FY 2009 FY 2008 Ending Ending Ending Ending
March March March March
FY 2009
To
March
FY 2010
Growth Mgmt. Admin. $903,834 $455,898 $648,098 $169,405 $182,756 $235,347 -7%
Geographic Info. (GIS) $287,555 $230,509 $181,935 $93,211 $83,400 $68,512 +12%
Planning $1,040,834 $899,234 $878,366 $453,550 $390,093 $431,896 +16%
Comprehensive Plan $221,000 $46,045 $74,655 $2,473 $6,308 $39,817 -61%
Planning Commission $98,142 $84,698 $88,345 $31,795 $40,750 $40,368 -22%
Environmental Resources $275,222 $268,992 $330,016 $120,478 $139,868 $153,324 -14%
Marine Resources $52,850 $51,876 $84,753 $25,648 $27,541 $45,261 -7%
Code Enforcement $1,159,509 $1,047,668 $894,006 $516,982 $458,002 $386,620 +13%
Pump-Out Boat $67,443 $70,250 $64,640 $30,137 $34,149 $23,103 -12%
Building Department $2,389,816 $2,232,844 $2,311,238 $969,904 $1,009,434 $1,046,903 -4%
Marine Resources Office
. Removed seven derelict vessels in coordination with FWC
. Provided for three citizen derelict vessel disposals at County transfer stations
. Attended day-long coordination meeting with ACOE for post disaster cleanup and construction
. Handled approximately 35 customer inquiries; performed 5 site visits
. Attended Village of Islamorada Nearshore Water Committee meeting
. Coordinated with State Lands regarding management of end of Summerland Rd in Key Largo
. Coordinated with National Marine Waste Foundation regarding a non-profit pumpout program for
the entire state
. Coordinated with Cudjoe Gardens POA regarding relocation of channel markers at Bow Channel
20
. Assembled the first month of data for FWC on the Pilot Program for anchoring and mooring at
locations in Key West, Marathon and Boca Chica
. Coordinated with GIS staff on the revision of data for the A TONS data layer
. Coordinated with FWC and FKNMS regarding the use offshore disposal sites for trap disposal-
offshore disposal is no longer allowed
. Drafted an Agreement amendment to the existing DRC contract to provide for upland disposal of
traps
. Conducted the quarterly MP AC meeting
. Finalized a navigational trim permit and job award for mangrove trimming at Tarpon Creek
. Coordinated with ACOE and the Environmental Resources Office regarding the prohibition of
boat lifts on Adams Waterway
. Coordinated with staff on the Marine Resources budget for 2010-2011
. Coordinated with the Cutthroat Harbor POA regarding a request for dredging on the east side of
Cudjoe Key
. Attended training session at FWC regarding derelict vessel processing
. Coordinated with the Environmental Resources Office regarding co-supervision of Pumpout
Captain
. Coordinated with the Transportation Planner regarding the potential development of the
'swimming hole' on Big Pine for passive recreational use
. Replaced navigational signs at Broad Creek adjacent to Ocean Reef
. Coordinating with the US Navy regarding the development of an anchoring management plan for
the Boca Chica harbor area
. Coordinated with the City of Key Colony Beach regarding the need to replace regulatory buoys
adjacent to the shoreline of the municipality
. Attended telephone conference regarding the development of Wisteria Island
. Coordinated with the City of Marathon regarding signage at the entrance to Boot Key Harbor
. Coordinating with FWC and PBS&J regarding a potential 'Anmesty Day' for at risk vessels
. Pumped out 102 vessels in the Key Largo area
Code Enforcement Department
Number of New Cases Opened
Number of Inspections completed
Number of Cases Heard before Special Magistrate-
Fines Collected
After the Fact Fees Collected
Number of Contractor Citations Issued
Contractor Citations Paid
Flood insurance Inspection Fees Collected
Totals Collected
419
1939
63
$ 9,327.00
$ 5,500.00
18
No report
$2,760.00
$17,587.00
GIS Office
GIS Projects
FLUM (on-going)
Tier Committee GIS data updates
FLUM Amendments - Planning (maps for Ads and Meetings)
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
TDRC Web Mapping Application (Public Access)
GIS Data/Map Requests
TDRC Maps/Data
Lloyd Good Map Amendments
GIS Permit Data - SFRPC - Dick Ogburn
Map, data and orthophoto requests - Keith & Schnars, Fish Kind
21
General map proj ects - Growth Management
Addressing
36 Address Assignments
Planning & Environmental Resources Department
Current Planning Category
Appeal to Planning Commission in Progress
Appeal to DOAH in Progress
Code Enforcement Referral (estimated at 1 per week per Current Planner (4)
Conditional Use Major Permit Applied
Conditional Use, Major Permit in progress
Conditional Use, Minor Permit in Progress
Conditional Use Minor Deviation Applied
Conditional Use Minor Deviation Completed
Conditional Use Minor
Conditional Use, Major Deviation Applied
Conditional Use, Major Deviation in Progress
Conditional Use, TDR in Progress
Public Assembly Permits Applied
Public Assembly Permits Issued
Public Assembly Permits in Progress
Road Abandonment in Progress
Variance Administrative, Issued
Variance Administrative in progress
Variance, Planning Commission, Applied
Variance, Planning Commission Issued
Variance, Planning Commission in Progress
Permits Reviewed & Processed
Vacation Rental applied
Vacation Rental Issued
Vacation Rental Mgr. License Applied
Vacation Rental Mgr. License Issued
ROGO related applications
ROGO Exemptions Applied
ROGO Exemptions/Denials Issued
Mixed Use Category
LDRD's Applied
Customer Service
In-person inquiries estimated at 5 per day per planner (2)
Telephone inquiries estimated at 10 per planner (7) per day
Email inquiries estimated at 5 per planner (7) per day
Request for Research Applications
Pre-Application Conferences
Administrative Meetings
Development Review Committee/Agenda Items
Planning Commission! Agenda Items
COMPREHENSIVE PLANNING CATEGORY
Meetings
Meeting - GM Director, Planning Director and DCA on CIE and school concurrency
22
3
2
16
1
6
3
2
1
1
1
1
2
2
4
3
5
1
4
1
1
1
155
3
4
2
2
2
1
1
300
2100
300
3
2
1/2
2/6
1
Meeting - Planning Director and Comp Plan Manager on LUD and Overlay amendments 1
Meeting - staff to discuss Comp Plan document submittal 1
Meeting - with GM Director, Planning Director, Comp Plan Manager, Co. Staff and
K&S to discuss CIP and comp plan update 1
Meeting - Lower SugarloafProperty Owners' Association 1
Informal Meeting - Comp Plan Mgr and Pig Dir on proposed Overlay amendment 1
Informal Meeting - Co. Atty, Pig Dir, Dev. Admin re:DO extension for BPK app 1
Informal Meeting - Current Planner to discuss Cudjoe Key Property Owner 1
Informal Meeting - Planner - regarding setbacks for Cudjoe Key Property Owner 1
Informal Meeting - Sr. Admin Environmental Resources on "H" annual report 1
Informal Meeting - staff to discuss potential Big Pine Key development project 1
Informal Meeting - staff to discuss ROGO allocations and "H" 1
Informal Meeting - Sugarloaf Property Owner and Planning Director 1
Informal Meeting - teleconference with comprehensive plan staff and consultants 1
Informal Meeting - Tiffany on ROGO allocations and "H" 1
Informal Meeting Transportation Planner re: Sugarloaf Property 1
Informal Meeting with Asst County Attorney regarding two Planning Commission ad 1
Set up Meeting with City officials and Co. GM Director, Pig Dir on School Concurrency 1
Set-up Comp Plan Staff Meetings for March and April 1
Set-up and attended meeting with Lower SugarloafProperty Owner 1
Set-up and attended teleconference with City staff and DCA on school concurrency 1
Comp Plan Update meeting with Keith & Schnars to review progress 1
Comp Plan Update meeting with Keith & Schnars and the Division Directors 1
Comp Plan Update meeting with Keith & Schnars and Budget 1
Comp Plan Team Meeting 1
Meeting to review Seahorse RV Park 1
Planning Commission Meetings 2
Reviewed
Received and reviewed monthly and statement bill from K&S 1
Reviewed planning staff reports 4
Reviewed Comp Plan Amendments with the GM Director and planning staff 1
Reviewed Sugarloaf Overlay District proposal 1
Analyzed and Wrote
Wrote Repealer draft Ordinance and AIS for 2008 CIE 1
Assisted
Assisted Budget Analyst for comp Plan Update consultant invoicing issues 1
Assisted Building with permit Excel worksheets 1
Assisted Development Administrator with Word formatting 1
Assisted Environmental Resources Sr. Admin with HCP Annual Reports 1
Assisted Executive Admin with table formatting for end of month report 1
Assisted reformatting Building Dept permitting tables for GM Exec Admin 1
Assisted resident with questions on zoning 1
Assisted reviewing Agenda Item Summary with Attorney 1
Assisted with project name spreadsheet 1
Emailed
288 Emails - Received (approx.)
250 Emails - Sent (approx.)
Responded to E-mails and phone calls (25)
Compiled
Compiled - AIS BOCC packet for school concurrency waiver
Compiled - permit list for Development Administrator
1
1
23
Compiled - reports - 2008 work program, Walgreens documents, 2004 EAR documents,
haul out contract and pricing documents 1
Created
Created - 2009 school data reports
Created - Comprehensive Plan Transmittal Deadline Charts
Created - Project Management chart for Comp Plan Update consultant
Created - two maps for the Scenic Highway Coordinator - for BPK trail
Edited
Edited - CBRS documentation notebook
Edited - two staff reports and two ordinances
Miscellaneous
Self-teaching - xml excel data file handling
Updated - 3rd Annual Report for Sr. Admin Environmental Resources
Telephone Conversations
Telephone - Big Pine Key Resident questions
Telephone - DCA regarding MDJ Investments FLUM FAR
Telephone - RE Reece - regarding set backs for Cudjoe Key Property Owner
Telephone - with NNK Resident on CBRS notebook
Telephone and emailed - Plat information on final bond
Comp Plan Update Teleconference with Keith & Schnars to review progress
Conference Call with Reed Ewing regarding hurricane evacuation
Conference Call with K&S regarding existing land use maps
1
1
2
Estimated
Estimated at 5 per day per planner (2) - in person inquiries
Estimated at 10 per planner (7) per day - telephone inquiries
Estimated at 5 per planner (7) per day - email inquiries
300*
2100*
300*
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Site Visits
Administrative Relief/Beneficial Use Apps
Code Enforcement Referral
Request from Prop Owner
Long Dock Variance Application
Permit Application Site Visit
Pre App Conference
Other
Tier Development Review
Written correspondence/ biological assessments
GIS Map (assorted)
Long Dock Variance Memo/Approval
Meetings & miscellaneous
Tier Review - meetings
Pre- Application-Assorted
Other
Habitat Mapping
Phone Calls (estimated 3 persons)
Front Counter Walk-in (estimated 3 persons)
2
16
2
2
100
4
8
50
2
8
4
300
300
Building Department
24
NUMBER OF PERMITS 3/1/10-3/31/10 Feb. 2010 Jan. 2010
APPS SUBMITTED 668 576 440
PERMITS ISSUED 575 489 440
WALK THRU 17 84 81
CERT OF OCCUPANCY 96 13 7
INSPECTIONS
TOTAL 2917 2456 2487
AVERAGE PER DAY (23 working days) 127 129 131
PER DISCIPLINE: BUILDING/ROOFING 1173 993 928
ELECTRICAL 357 275 271
PLUMBING 1058 929 1001
MECHANICAL(A/C) 83 52 56
GAS 23 12 20
PLANS REVIEWS
TOTAL 3659 3119 2838
AVERAGE PER DAY (23 days in March) 159 164 149
PER DISCIPLINE :ABO 300 220 276
BIO 99 72 71
BIO PEND 1 --- --
CODE ENF 2 6 3 1
CODE ENF 3 3 1 4
COORD 114 76 83
ELECT 61 77 61
EXAM 158 129 113
FILE 3 3 1
FINAL 1 --- --
FIRE 25 18 18
FLOOD 96 65 78
M-STORAGE ---- 2 4
MAR-BLDG 444 371 434
MECH 20 28 26
OFFICIAL 6 1 1
PENDING 8 8 7
PLAN 45 50 48
PLUMB 39 35 30
READY 6 2 4
ROGO --- --- I
ROOF 1 --- --
S.1. BUILDING 204 158 184
TRACK 2 1 2
UK-ABO 220 273 149
UK-BIO 146 106 86
UK-BLDG 479 414 326
UK-CODE 39 30 20
UK-COORD 356 329 229
UK-ELECT 85 72 56
UK-EXAM 154 132 128
UK-FILE 17 14 15
UK-FIRE 54 52 34
UK-PENDING 38 52 53
UK-MECH 27 15 17
UK-PLAN 108 100 63
UK-PLUMB 56 33 21
UK-READY 204 131 127
UK-ROOF 15 16 21
25
I UK-ROGO
UK-TRACK
1; U
2~ I
4~ I
Annual # of Plan Reviews
REVENUE FY Annual Revenue
2006 2007 2008 2009
Key Largo $1,742,640.61 $1,401,308.83 $1,491,074.79 $1,241,807.07
Marathon $1,015,379.70 $1,122,926.32 $1,058,969.87 $1,083,932.68
Stock $259,639.09 $289,871.89 $381,847.79 $288,783.10
TOTAL $3,017,659.40 $2,814,107.04 $2,931,892.45 $2,614,522.85
3500000
500000
. 2006
. 2007
. 2008
. 2009
3000000
2500000
2000000
1500000
1000000
o
REVENUE
Key LargoMarathon Stock TOTAL
FY Annual # of Inspections
Inspections 2006 2007 2008 2009
Building 19,7 40 17,622 15,857 12,638
Plumbing 7,600 5,651 4,541 5,469
Mechanical
Electrical 3,202 3,565 4,495 3,583
TOTAL 30,542 26,838 24,893 21,690
26
Plan Review 2006 2007 2008 2009
Key Largo 18195 14675 17810
Marathon 14844 14642 13851 13965
Stock 2524 1889 1500 1668
TOTAL 37059 34726 30026 33443
35000
30000
25000
20000
15000
10000
5000
o
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. 2006
. 2007
. 2008
. 2009
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April2L 2010
Division:
County Administrator
Bulk Item: Yes x No
Department: County Administrator
Staff Contact PersonlPhone #: Connie Cyr/292-4441
AGENDA ITEM WORDING:
Approval of a Resolution authorizing the temporary closing ofthe Northbound Lanes of US 1 from
mile marker 98.2 to mile marker 100 from 10:00 a.m. to 11 :30 a.m. for the annual 4th of July Parade
sponsored by The Reporter Newspaper.
ITEM BACKGROUND:
The annual 4th of July Parade has between 65-70 floats, bands, etc. and attracts thousands of residents
and visitors.
PREVIOUS RELEVANT BOCC ACTION:
Previous approvals as requested by the Florida Department of Transportation.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
-0-
INDIRECT COST:
-0-
BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
-0-
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No x
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty ~v OMB/Purchasing _ Risk Management _
DOCUMENTATION:
Included
Not Required ~
DISPOSITION:
AGENDA ITEM #
Revised 7/09
The
PO Box 1197
Phone: 305/852-3216
Tavernier, FL 33070
www.upperkevsreporter.com
91655 Overseas Highway
Fax: 305/852-0199
THE REPORTER
P.O. Box 1197
Tavernier, FL 33070
3/9110
Mr. Roman Gastesi
County Administrator
1100 Simonton Street
Key West, F1 33040
Dear Mr. Gastesi:
Attached please find the application for temporary road closure/rerouting of traffic for
State Road 905 on Sunday, July 41\ 2010.
The purpose ofthe planned road closure is the annual July 4th Parade through Key Largo.
The Parade begins at 10 a.m. with duration of approximately one and one-half hours,
beginning at Almay Street and U.S. 1 in Key Largo and proceeding to the conclusion at
Waldorf Plaza-Holiday Inn area.
Traffic from the northbound land of RS-905 is rerouted via Grand Street at the south,
through the southbound traffic lanes of SR905, which is converted to two lanes of travel.
Standard traffic is reestablished at Laguna Ave.
Throughout the parade route, marked Sheriff's Office units, plus uniformed officers plus
the Key Largo Fire Police and Florida Highway Patrol regulate the flow of traffic. Units
will be positioned at various intersections and traffic crossovers to ensure traffic integrity
as well as pedestrian safety.
Where necessary, cones and other signaling devices will be established to facilitate the
smooth flow of vehicular traffic through the areas that are rerouted.
Please bring this to the county commission at the April meeting.. I will need a signed and
sealed copy of resolution plus completion of the attached forms. The request must also
be signed by the Sheriff; I'd appreciate it if you would forward the form to his office.
If you have any questions, please contact me at (305) 852-3216. Your assistance is
greatl y appreciated.
Board of County Commissioners
Resolution No.
- 2010
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA AUTHORIZING THE TEMPORARY CLOSING OF THE
NORTHBOUND LANES OF US 1 FROM MM 98.2 TO MM 100 FROM 10 AM TO 11:30
AM. ON THE 4TH OF JULY 2010.
WHEREAS, The Reporter Newspaper annually sponsors the 4h of July parade in Key
Largo;
and
Whereas, it is necessary to temporarily close the Northbound Lanes of
US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 10
AM to 11:30 AM for the Parade;
and
Whereas, the 4th of July Parade usually has between 65 to 70 floats, groups, bands,
etc.
and
Whereas, The Florida Department of Transportation has requested the Monroe County
also authorize the closure as stated herein; now, therefore
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA hereby authorizes the closing of the Northbound
Lanes of US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday
Inn from 10 AM to 11:30 AM for the Annual 4th of July Parade sponsored by The
Reporter Newspaper.
Passed and Adopted by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 21th Day of April, 2010
Mayor Sylvia Murphy
Mayor Pro Tern Commissioner Carruthers
Commissioner DiGennaro
Commissioner Wigington
Commissioner George Neugent
Danny L. Kolhage, Clerk
Board of County Commissioners
Monroe County, Florida
Deputy Clerk
By
Mayor Sylvia Murphy
Board of County Commissioners
Rule 14-65. FAC.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
REQUEST FOR TEMPORARY CLOSING/SPECIAL USE OF STATE ROAD
850-040-65
MAINTENANCE
03/06
Instructions: 1. Obtain signatures of local law enforcement and city/county officials.
2. This form must be submitted by the local governmental authority to FOOT to obtain written approval. Allow adequate time for the review.
3. Attach an necessa ma s or su ortin documents.
NAME OF ORGANIZATION PERSON IN CHARGE
r<\O Ro e: \)4. \) ~ D
ADDRESS OF ORGANIZATION
\ \ Of) S .
TITLE OF EVENT
DATE
dod h\1~
t\ t.O'" ~t:. e West
v ~ Cob: of" S lJ \\
DATE OF EVENT DURATION OF EVENT (APPROX.)
,J4.- \ ~ \ 0 0..(\'"'\ :2- ~R So
PROPOSED ROUTE (INCLUDE STATE ROAD NUMBER, SPECIFIC LOCATION, ETC. - INCLUDE MAPS)
u.~. \ NoE\ t.~ bOo^d \ c."e."O l ~ m. <\ g. :\.
~ ~ 1.00 ~ ~o\~da...'l -:t:\'U~.
3- I 0 ~ I a
- ~ 14 I
@ F\t\)t.hO"," 1 ~ c:.\o"\:";t\~
t.o
DETOUR ROUTE (INCLUDE ALTERNATE ROUTES -INCLUDE MAPS)
US \
~ e. uth. 'b Ov ",J
NAME OF DEPT. RESPONSIBLE FOR TRAFFIC CONTROL, ETC. (CITY POLICE, SHERIFF'S DEPT., FLORIDA HWY. PATROL, ETC.) (INCLUDE PRECINCT NO.)
vv\. 0 n ~i) e.
~ O\)f\1::.y S;h e ~tf..p~
c~.p.; c:. e...
SPECIAL CONDITIONS
~ 0.. ~ '" -\: e t"\. ~ "" c:..e..
o~
" ~ 0... ~ f!,,' '-
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( e. tt.e~ -t: 0 t:: O~ ~ D
\ I ,'cs;.-E::. R. 10' , ~
~s
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,
THIS SECTION IS TO BE COMPLETED WHEN PERMITTING SPECIAL USE OF A STATE ROAD FOR FILMING
LICENSED PYROTECHNICS OPERATOR
LICENSE NO.
APPROVAL OF LOCAL FIRE DEPARTMENT
LIABILITY INSURANCE CARRIER
POLICY EFFECTIVE DATE
COVERAGE AMOUNT
($1,000,000 MINIMUM)
LENGTH OF COVERAGE
DAYS
FEDERAL AVIATION ADMINISTRATION APPROVAL FOR LOW FLYING FILMING
ADDITIONAL LIABILITY INSURANCE AMOUNT
($5,000,000 MINIMUM)
TYPED NAME AND TITLE (INCLUDE BADGE NO. IF APPROPRIATE)
SIGNATURE OF CHIEF OF LAW ENFORCEMENT AGENCY
DATE SIGNED
-c.o \.. 'K l'cJ( ~o..'ft\.Sa..
TYPED NAME AND TITLE OF crR/COUNTY ofFICIAL
SIGNATURE OF CITY/COUNTY OFFICIAL
DATE SIGNED
Oe.~b;~ -:t-ReJ~.:ct.
AUTHORITIES: CHAPTER 14-65, FLORIDA ADMINISTRATIVE CODE: RULES OF THE DEPARTMENT OF TRANSPORTATION - TEMPORARY CLOSING AND
SPECIAL USE OF STATE ROADS, SECTIONS 337.406(1),496.06 AND 316.008, FLORIDA STATUTES.
Rule 14-65, FAC.
85(}'040-65
MAINTENANCE
03/06
The Permittee, shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from
any claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permittee, its
agents, employees, or subcontractors during the performance of the Contract, whether direct or indirect, and whether to any
person or property to which the Department or said parties may be subject, except that neither the Permittee nor any of its
subcontractors will be liable under this Article for damages arising out of the injury or damage to persons or property directly
caused or resulting from the SOLE negligence of the Department or any of its officers, agents or employees.
Contractor's obligation to indemnify, defend, and pay for the defense or at the Department's option, to participate and
associate with the Department in the defense and trial of any damage claim or suit and any related settlement negotiations,
shall be triggered by the Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate
liability or its evaluation of liability shall not excuse Contractor's duty to defend and indemnify within seven days after such
notice by the Department is given by registered mail. Only an adjudication or judgment after highest appeal is exhausted
specifically finding the Department SOLELY negligent shall excuse performance of this provision by Contractor. Contractor
shall pay all costs and fees related to this obligation and its enforcement by the Department. Department's failure to notify
Contractor of a claim shall not release Contractor of the above duty to defend.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the State's right, title, and
interest in the land to be entered upon and used by the Permittee, and the Permittee will, at all times, assume all risk of and indemnify,
defend and save harmless the State of Florida and the Department from and against any and all loss, damage, cost, or expense arising
in any manner on account of the exercise or attempted exercises by said Permittee of the aforesaid rights and privileges.
During the event, all safety regulations of the Department shall be observed and the holder must take measures, including placing and
display of safety devices, that may be necessary in order to safely conduct the public through the project area in accordance with the
Federal Manual on Uniform Traffic Control Devices (MUTCD), as amended, and the Department's latest Roadway and Traffic Design
Standards.
In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and
the facility will have to be brought into compliance or removed from the R/W at no cost to the Department. ~
Submitted by: CLU \ D C?od~ 0 Place Cor~~ se~I~~~ :So ~ I ;t.1 to
~r ermlttee MARGARET J. WHISENHUNT ;;;I J.I-
./.. /. I:\':UII~ MYCOMMISSION#DD881967
.~ &Oitoo EXPIRES: JUN 22. 2013
'" n. ce
Signature and Title
Department of Transportation Approval: This Request is Hereby Approved
Recommended for approval
Title
Date
Approved by:
Date
District Secretary or Designee
DISTRIBUTION:
Original - Permittee
1st copy - District Maintenance Office
2nd copy - Local Maintenance Engineer
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April2L 2010
Division: Countv Administrator
Bulk Item: Yes No ~
Department: County Administrator
Staff Contact PersonlPhone #: Roman Gastesi
AGENDA ITEM WORDING:
Discussion of Monroe County's 2010 State and Federal Legislative agenda.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
INDIRECT COST:
BUDGETED: Yes _No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
AMOUNTPERMONTH_ Year
No
APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _
DOCUMENTATION:
Included
Not Required ~
DISPOSITION:
AGENDA ITEM #
Revised 7/09
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MONROE COUNTY
2010 STATE LEGISLATIVE AGENDA
CRITICAL PRIORITIES
. WASTEWATER -- SUPPORT LEGISLATION (SB 550, HB 7191, SB 2018) TO:
~ Permit a referendum on the implementati
construction of Florida Keys wastewat
a local 1 cent sales tax to help fund
s'
~ Extend the state mandated deadlin
project to comply with advanced
letion of the Florida Keys wastewater
er standards to December 31, 2015;
~ Reauthorize $200 millio
costs of wastewater pr
ding to be used to finance the construction
Florida Keys.
. STATE FUNDING, COST SHIFTS AND UNFUNDED MANDATES:
~ SUPPORT preservation of existing state funding, at current levels, for County
programs and important community programs;
~ OPPOSE any additional cost shifts or unfunded mandates from the State to the
County, and any reductions in County revenues or funding from the state;
~ OPPOSE any measure that would adversely affect County revenues, or further
restricts local decision-making related to revenue and expenditures.
OK~~ErY ~o~~~~E
(305) 294-4641
2010 STATE AND FE
LEGISLATIVE AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Mayor Sylvia Murphy, District 5
Mayor Pro Tern Heather Carruthers, District 3
Mario DiGennaro, District 4
George Neugent, District 2
Kim Wigington, District 1
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COUNTY ADMINISTRATOR '~
Roman Gastesi, Jr.
LEGISLATIVE DISTRICTS
Senate District 39: L
House District
MEMBERSHIP IN LEGISLATIVE ALLIANCES
Florida Association of Counties
Small County Coalition
National Association of Counties
,/. ,,'
MONROE COUNTY
STATE LEGISLATIVE PRIORITIES
2010
Wastewater:
. Support SB 550:
-Y Permitting a referendum for implementation of a local 1 cent sales tax to help
fund construction of Florida Keys wastewater projects;
-Y Extending the state mandated deadline for completion of the Florida Keys
wastewater project and compliance with advanced wastewater standards to
December 31, 2015;
-Y Reauthorizing $200 million in state funding to be used to finance the
construction costs of wastewater projects in the Florida Keys.
. Support HB 7191/SB 2018:
-Y Extending the state mandated deadli
wastewater project and complianc
December 31, 2015;
-Y Reauthorizing $200 million i
construction costs of wast
ompletion of the Florida Keys
ad nced wastewater standards to
ding to be used to finance the
~ects in the Florida Keys.
Finance:
. Support maintaining current state appropriations critical to the delivery of public
services at the county government level as it related to currently funded county
based appropriations in the SFY 2010-1011 budget.
. Oppose unfunded mandates, pre-emption of local government authority, or other
legislation that is costly or detrimental to Monroe, as a small county.
. Oppose CS/SJR 2420 TABOR (Taxpayer Bill of Rights) and other restrictions on
local decision-making related to revenue and expenditures and county authority to
determine local financial commitments to services and quality of life.
. Oppose HB 1241 or any legislation that would allow online travel companies to
avoid paying tourist development or impact taxes on retail room rate or preempt
local governments from suing online travel companies to recover unpaid tourist
development or impact taxes.
. Oppose any Florida Retirement System benefit changes that result in an increase
in the FRS contribution rates; support requiring all legislation that potentially
results in an increase in the FRS contribution rate to be analyzed and evaluated to
determine the direct fiscal impact of proposed changes to local government.
. Support funding for key infrastructure (wastewater, courthouse renovations,
roads, bridges, parks, etc.)
. Ensure that small counties, such as Monroe, have sufficient resources for the
operation of Florida's court system.
. Provide funding for emergency management related facilities to meet the
evacuation and shelter needs in small, high-risk counties such as Monroe.
Health and Social Services:
.
Support appropriate funding as outlined in
crisis mental health and substance abuse
existing state capacity formula for
tatewide. (Baker Act)
.
Support legislation that fully maint .
optional Medicaid services with t
governments.
reserves critical mandatory and
ng additional costs on local
. Support increased funding t health-related transportation needs of elderly,
disabled, and indigent popula ons.
. Support increased funding for weatherization assistance and home energy
assistance programs for elderly and disabled.
. Oppose any state funding reduction to programs serving the elderly and
disabled.
. Oppose any state funding reduction to the county health departments.
Environment:
. Support SB 550 or legislation related to numeric nutrient criteria that is science-
based, does not derail the State's well-established and effective Total Maximum
Daily Loads, and will not result in high costs to fragile state and local economies.
. Support exemption from DEP mandated 75% recycling requirement and 5%
compo sting requirements for small counties; revise these environmental mandates
to be voluntary for small counties.
. Support SB 788/HB 43 extending the Renewable Energy Technology Investment
Tax Credit and the Sales and Use tax exemption for renewable energy
technologies, machinery, equipment and materials.
. Support SB 2322/HB 7179 creating "energy improvement districts" as a
mechanism for cities/counties to opt into a program that will allow property
owners to voluntarily finance renewable energy and energy efficiency projects.
. Support restoring funding levels for solid waste recycling grants for small
counties.
. Support legislation that provides incentives for local governments to assist in state
energy programs such as green building and carbon emission reductions.
. Support state funding sources to assist 10
implementing necessary climate chan
ling and regulatory processes for solar
. Support legislation that streamli s
products and installers.
. Oppose legislation that wo ult in additional energy-related mandates to
county government without f ding to implement such mandates.
Growth Mana2:ement:
. Support increased funding for the Florida Forever purchasing program.
. Oppose legislation that erodes county authority to regulate development pursuant
to the Growth Management Act of 1985.
Libraries:
. Support full funding of State Aid to Libraries based on the current statutory
formula that provides counties 25 cents to every local dollar spent. As an interim
step in accomplishing full funding, support a $10 million increase in state aid to
public libraries.
General:
. Oppose SB 598 and HB 495 or any legislation proposing an amendment to the
Florida Constitution imposing term limits on elected County or municipal
officers.
. Support state action requesting that Congress repeal Section 511 of the Tax
Increase Prevention and Reconciliation Act of 2005 requiring local government to
withhold federal taxes on goods and services without any funding.
. Oppose mandating stringent "one size fits all" hiring and training requirements
for local government positions.
MONROE COUNTY
FEDERAL LEGISLATIVE PRIORITIES
2010
. Support Monroe County's Appropriations Requests:
-Y $ 10 million toward $220 million state-mandated wastewater infrastructure
project.
-Y $ 4 million for urgent bridge repairs.
-Y $ 3 million for an Emergency Operations Center.
. Support legislation that would authorize or appropriate increased funding for
water and wastewater infrastructure and oppose any efforts to reduce funding for
critical grant programs and other funding sources.
. Promote passage of the highway reauthor'
programs that address critical transport
Monroe County's bridge repair project.
. on bill with increased funding for
i structure, including funding for
. Support reauthorization of fed
. Advocate for full funding
coming federal fiscal year.
G program at the authorized $1.1 billion in the
. Advocate for the preservation of the current level of federal funding for Monroe
County's disaster recovery, housing, social and community service programs
including the Community Development Block Grant and the Community Services
Block Grant programs.
. Support repealing Section 511 of the Tax Increase Prevention and Reconciliation
Act requiring counties to withhold federal taxes on payments for services or
products, without any funding from the federal government, beginning in 2011.
Governments will likely have to make programming changes to financial and
accounting systems, purchase new software, register new vendors and possibly
hire additional staff to keep up with the new data files and paper reports.
. Support the passage of the federal jobs creation legislation which would provide
federal funding with a 100% federal share for modernization and expansion of
transportation infrastructure including roads, bridges and airports; hire and retain
government employees including law enforcement, firefighters and teachers; and
to extend and increase emergency housing and supplemental income program to
assist families, workers, and the unemployed.
. Advocate for inclusion in the jobs stimulus for Green Programs and Projects that
address "green initiatives" in both funding and technical support including
retrofitting public building, school and homes; increased financing for
transportation enhancements like bicycle trails; and funding for federal grants to
stimulate green business development and create green jobs.
. Support expanding authorization for local governments to use approved federal
contracts and vendors to include conservation and green projects.
LISTING OF SERVICES PROVIDED BY MONROE COUNTY
Monroe County government provides most of the basic services that keep our community
and economy functioning and our citizens safe and healthy.
The Florida Constitution establishes the same basic organizational structure for Florida's
67 counties and, depending on local circumstances and resources, many counties, such as
Monroe, assume additional responsibilities to meet local needs.
The following is a range of some of the services performed by Monroe County:
. Infrastructure
o Road development and maintenance
o Bridge construction/maintenance
o Wastewater/Storm water
o Solid waste management and disposal
o Ensuring adequate water supply
. Economic and Community Development
o Growth management planning
o Infrastructure concurrency
o Land use permitting
o Tourism development
o Open spaces/parks/beache
o Public libraries
o Affordable housing
. Public Safety
o Providing Fire Protection and Emergency Medical Services
o Hurricane and Disaster preparation, coordination, response and recovery
o Evacuation and shelters
o Funding the sheriffs, their deputies and their duties
o Providing and maintaining county jails
o Juvenile justice detention and prevention programming
o Building inspections
o Animal control
. Justice System
o Constructing, maintaining and protecting the facilities for civil and criminal
courts
o Ensuring access and participation aids for the disabled to the justice system
o Recording the official filing and outcome of legal disputes
o Serving warrants and other legal papers
o Providing legal services for indigent citizens
. Health and Social Services
o Life-sustaining services to elderly and disabled
o Indigent medical and mental health care
o Community health services
o Immunizations
o Veterans services
o Mental health assistance
o Elderly services
o Weatherization and home energy assistance
o Homelessness prevention
.
Environment
o Wetlands protection
o Wastewater treatment and disposal
o Assuring solid waste collection and recycling
o Disease-carrying mosquito treatment
o Disposing household hazardous waste
o Parks and beaches
. Administrative Functions
o Registering all voters
o Conducting elections
o Issuing marriage licenses
o Acceptance of passport appli
o Registration of vehicles
o Providing a record of child support payments
o Recording deeds
Monroe Cau nty
A~erage Annual Emf}IGyment,
% by Cat~gGf)', l~~~
~,~:ural "~~curo= & ',lining
C:.",t"..:l.:."
M~" . fac:uring
Tr~d~, -'~"sp~rt.J:ion ~nd U:ilities
"forrr ~:icn
= n~".:ial.~.c1i'~i:i~~
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::duc.;:ion J H~lth Ser.'i~es
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C:h~r s~'" .:es
GC'.'E-rnMen:
l.1bor F orc~ JS P~rcent Gf PGpulati~n Ageij
18 Jnd Oli:ler
199:'
200:'
200~ ~,~imin~ry
Employment by IrldllstlY
A...~rag~ AnnUJ I Wag~.
1~0~
All ",:uslr?;
,"at..~ Res-:.. '.:e J to' " "',
:on~:ru~:ion
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Inf.:....nat .:."
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=..:.fes,ional & ~usines, ~~"~ie~~
::.: .eOl1i':fl 6. -l~~th ~~"~ieE'S
_~ ,ure ~ ".: HcspiIJli:y
::her ser.'i~es
Monroe CGunty
FIGrii:la
....=t-:
_.... .03
'2%
-: 7:-'.
~8:-'.
7.e%
':.7%
15.3%
1.2%
5.::%
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~n
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Monroe CGunty
5.. "7t-:
:..., .03
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FIGrii:la
-:-14:-'.
-:~4:-'.
-:~8:-'.
Fi narlci<~1 Health
77 ..::.~.~
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% i'~ing ~-= C\\' po~'~~y. ~.:.::
% ~',?; .:- -, Ii. "', bel~/1 ~<:,.'ert~, 2005
PersonJllncom~ ~SOOOs)
200:'
2001
% ~hJnge ~':':':-':-
2002
% ~hange ~.:.: - -,:2
200S
% ~hange ~':':~-':3
2004
% ::hange .:;:.:.: ~_.:L
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~.~ ~hange ~.:.:L-ce
20:'5
% ~hange ~.:.: ~_.:t
2007
% ~hange ~':':-:-':'
Per CJpitJ P~r:sonJllncom~
200:'
2001
% ~hange ~':':':-': 1
2002
% ~hange ~.:.: - -,:2
200S
% ~hange ~':':~-':3
2004
% ~hange ~.:.: ~_.:L
2005
% ~hange ~.:.:+:e
2005
% ~hange ~.:.: ~_.:t
2007
% ~hange ~':':-:-':'
PersonJI Bankruf}t~y Fil in'll Rat~
(pl!r 1.000 pGpulati~nl
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St.;:e :;:ank
... :':I.~ r o. .:!" ...u....t:('..~ .~.~ I..:!(' t... ',I" ::.',.:!':: :::':'.1':...
Monroe CGunty FIGrii:la
1.:.4% -3n
l~..e~.~ -24:-'.
Monroe CGunty ROl'ii:la
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April2L 2010
Division: Administration Services
Bulk Item: Yes No ~
Department: Proj ect Management
Staff Contact PersonlPhone #: Jerry Barnett X4216
AGENDA ITEM WORDING: Discussion and direction of options for the development of a new
Stock Island Fire Station. Discussion includes a brief presentation.
ITEM BACKGROUND: Possible options for the development include land acquisition, property
and/or building lease, purchase of an existing building for renovation, acquisition of a turn-key station
including the land. There is $1,760,000 budgeted for fiscal year 2010, and $2,321,130 budgeted for
fiscal year 2011.
PREVIOUS RELEVANT BOCC ACTION: On November 15, 2006 the BOCC approved a Contract
for Professional Services with William P. Horn Architect, P.A. for the design of a new Stock Island
Fire Station.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
N/A
INDIRECT COST:
N/A
BUDGETED: Yes ~No
DIFFERENTIAL OF LOCAL PREFERENCE:
N/A
COST TO COUNTY: N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes
AMOUNTPERMONTH_ Year
No X
APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _
DOCUMENTATION:
Included
Not Required X
DISPOSITION:
AGENDA ITEM # 0-4
Revised 7/09
STOCK ISLAND FIRE STATION
SITE ACQUISITION OPTIONS
There are several distinct options for providing
a new fire/rescue facility for the Stock Island
area.
1. Lease land and/or land including
existing building
2. Construct a facility on land currently
owned by Monroe County
3. Purchase land and construct a facility
4. Purchase land with existing building
and renovate the building
5. Contract for a turnkey facility including
land
1
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1. LEASE
Leasing property may reduce the initial
investment but can be more costly in the long
run.
Leasing may restrict some control over
activities on the property and building
EXAMPLES
A. 5509 5th Ave (Rodriguez Radiator Shop) $10,000
per month. Requires demolition and
construction. Can be purchased for $2,000,000+
B. 5713 1st Street (Standard Marine Supply Co.)
$9,500 per month. Requires remodeling of
existing building.
May require issuing a RFP for a lease.
Leasing would not be consistent with the
County's goal of moving County organizations
out of leased space and into County owned
buildings.
3
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2. CONSTRUCT ON COUNTY OWNED LAND
This approach eliminates the additional cost of
land acquisition.
At this time there are no acceptable County
owned sites available on Stock Island.
EXAMPLES
A. Existing fire station does not have the square
footage available to construct a larger facility.
B. The Hickory House site is not a good location for
response time to Key Haven and is a small site.
c. The site that is known as Flagler Village has a good
location and size but is under contract for other uses.
A RFP would be required for construction of
the facility.
5
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6
3. PURCHASE LAND
Many sites are available for purchase.
Acquiring a property adds to the cost of the
project.
EXAMPLES
A. 5620 MacDonald Av. (Dolphin Deli). The site is
a good location and has adequate size. It will
require demolition of existing structures. Cost is
$898,000 (negotiable).
B. 6440 Maloney Av. (restaurant). The size and
location are adequate. Requires demolition of
restaurant and housing. It has been suggested
that the County could acquire the property
through foreclosure on existing code violation
fi n es.
C. FKAA site located on US 1. This would require a
purchase or land swap. The site is small and could
7
present some environmental challenges. Cost
unknown.
D. Ken Wells building at the end of Maloney is not
a good location and is assessed at over one
million dollars. It would require extensive
modification.
E. 5312 3rd Av. (Wardlow site) is small and is
residential property. Cost unknown but not a
good site for a fire station.
F. Front Street (transfer station) good size with
possibly acceptable location. Cost is $
G. Bernstein site-cost not yet identified
H. Other possible sites to be researched
A RFP would be required for construction of a facility
8
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9
4. PURCHASE SITE THAT HAS A USEABLE
EXISTING BUILDING
A building with adequate size, location and
meeting current code/regulations could be
purchased and restructured as a fire station.
The proposed site (only one site has been
submitted) is of a size, configuration and location
that it could not only contain a fire station but also
other County facilities.
5650 1st Av. (Key West Welding) is a 17,400sf building
with a 24 foot high ceiling. Fire station requires a max.
of 8,000sf, leaving 9,400sf for other uses.
This would allow for moving other entities out of rented
space and into this building.
There are several options that could be explored that
could provide a financial advantage to the County.
A. Construct a document storage facility within
a section of the building and move stored
documents from Jackson Square to new bid.
10
The area currently being used in the Jefferson B.
Browne building (Courthouse Annex) for
document storage could then be renovated for
use by the County Attorney and the Public
Defender's Office, thereby reducing the Counties
expenditures for leased space or
B. By using the excess space in the new building
and additional spaces currently owned by the
County, the Public Works departments currently
located at the KWIA could be relocated to the
new facility on Stock Island. The area at KWIA
vacated by PW could then become a revenue
producing site for the airport. This would be a
complex move and require that the needs of PW
be met in an acceptable way.
c. Identify other County organizations that could
be moved from leased space into this facility.
The building would be required to meet
current wind loads, flood elevation
requirements (or to be flood proofed) and
11
have a certified fire sprinkler system as a
condition of sale.
The purchase price would be such that the
cost of the building and the modifications,
(by the County) required to create an
adequate fire station, would not exceed
the existing budget for the Stock Island Fire
Station ($3.9M).
The owner proposed these conditions and
states that the building will meet these
conditions.
12
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13
5. PURCHASE A TURNKEY FACILITY
INCLUDING LAND.
There have been two proposals from
separate developers to construct a fire
station on the developers land and sell the
County the facility including the land.
Although the County has not used this
delivery method it is a viable option and is
used in the private sector.
The County Legal department has some
reservations with regard to this method and
would need to do extensive research if this
path is chosen.
Both proposals (unsolicited) provide
excellent locations and size. Both indicate
that they will be within our existing budget
and will provide a facility that matches the
quality and specifications (design and
14
technical) of the Big Pine Key fire station.
The cost of that station is known and land
value can be determined. This allows the
County to determine the value of the
finished product in order to avoid
overpayment for the facility.
RFP required to use this method
15
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16
PROJECT MANAGEMENT
RECOMMENDATION
1ST CHOICE WOULD BE OPTION 4-
PURCHASE AN EXISTING USABLE BUILDING
LARGE ENOUGH TO ACCOMMODATE FIRE
STATION AND OTHER COUNTY FUNCTIONS
2ND CHOICE WOULD BE OPTION 5 - TURNKEY
PURCHASE (WITH APPROVAL OF METHOD
BY COUNTY LEGAL DEPARTMENT)
IF ACCEPTABLE COUNTY OWNED PROPERTY
BECOMES AVAILABLE BEFORE
COMMITMENT IS MADE FOR A SITE, PROJECT
MANAGEMENT COULD (UPON DIRECTION
FROM THE BOCC) STOP THE
NEGOTIATIONS/PROCESS AND PROCEED TO
OPTION 2 - CONSTRUCT ON COUNTY
OWNED LAND
17
BOCC AGENDA ITEM Q-4
Discussi()n and direction is requested from the BOCC regarding the
choice of options for pursuing the acquisition of a new fire station for
Stock Islc:Jnd.
Project Management has developed several approaches to the project
and has iidentified 15 possible locations. The approach selected will
determirle the available number of sites.
The following is a brief outline of the options including maps to identify
the separate sites within each option.
STOCK ISLAND FIRE STATION
SITE ACQUISITION OPTIONS
There are several distinct options for providing
a new fire/rescue facility for the Stock Island
area..
1. Lease land and/or land including
existing building
2. Construct a facility on land currently
owned by Monroe County
3. Purchase land and construct a facility
4. Purchase land with existing building
and renovate the building
s. Contract for a turnkey facility including
land
1
2
1. LEASE
Leasing property may reduce the initial
investment but can be more costly in the long
run.
Leasing may restrict some control over
activities on the property and building
EXAMPLES
A. 5509 5th Ave (Rodriguez Radiator Shop) $10,000
per month. Requires demolition and
construction. Can be purchased for $2,000,000+
B. 5713 1st Street (Standard Marine Supply Co.)
$9,500 per month. Requires remodeling of
existing building.
May require issuing a RFP for a lease.
Leasing would not be consistent with the
County's goal of moving County organizations
out of leased space and into County owned
buildings.
3
4
2. CONSTRUCT ON COUNTY OWNED LAND
This approach eliminates the additional cost of
land acquisition.
At this time there are no acceptable County
owned sites available on Stock Island.
EXAMPLES
A. Existing fire station does not have the square
footage available to construct a larger facility.
B. The Hickory House site is not a good location for
response time to Key Haven and is a small site.
c. The site that is known as Flagler Village has a good
location and size but is under contract for other uses.
A RFP would be required for construction of
the facility.
5
6
3. PURCHASE LAND
Many sites are available for purchase.
Acquiring a property adds to the cost of the
project.
EXAMPLES
A. 5620 MacDonald Av. (Dolphin Deli). The site is
a good location and has adequate size. It will
require demolition of existing structures. Cost is
$898,000 (negotiable).
B. 6440 Maloney Av. (restaurant). The size and
location are adequate. Requires demolition of
restaurant and housing. It has been suggested
that the County could acquire the property
through foreclosure on existing code violation
fines.
C. FKAA site located on US 1. This would require a
purchase or land swap. The site is small and could
7
present some environmental challenges. Cost
unknown.
D. Ken Wells building at the end of Maloney is not
a good location and is assessed at over one
million dollars. It would require extensive
modification.
E. 5312 3rd Av. (Wardlow site) is small and is
residential property. Cost unknown but not a
good site for a fire station.
F. Front Street (transfer station) good size with
possibly acceptable location. Cost is $
G. Bernstein site-cost not yet identified
H. Other possible sites to be researched
A RFP would be required for construction of a facility
8
9
4. PURCHASE SITE THAT HAS A USEABLE
EXISTING BUILDING
A building with adequate size, location and
meeting current code/regulations could be
purchased and restructured as a fire station.
The proposed site (only one site has been
submitted) is of a size, configuration and location
that it could not only contain a fire station but also
other County facilities.
5650 1st Av. (Key West Welding) is a 17,400sf building
with a 24 foot high ceiling. Fire station requires a max.
of 8,OOOsf, leaving 9,400sf for other uses.
This would allow for moving other entities out of rented
space and into this building.
There are several options that could be explored that
could provide a financial advantage to the County.
A. Construct a document storage facility within
a section of the building and move stored
documents from Jackson Square to new bid.
10
The area currently being used in the Jefferson B.
Browne building (Courthouse Annex) for
document storage could then be renovated for
use by the County Attorney and the Public
Defender's Office, thereby reducing the Counties
expenditures for leased space or
B. By using the excess space in the new building
and additional spaces currently owned by the
County, the Public Works departments currently
located at the KWIA could be relocated to the
new facility on Stock Island. The area at KWIA
vacated by PW could then become a revenue
producing site for the airport. This would be a
complex move and require that the needs of PW
be met in an acceptable way.
c. Identify other County organizations that could
be moved from leased space into this facility.
The building would be required to meet
current wind loads, flood elevation
requirements (or to be flood proofed) and
11
have a certified fire sprinkler system as a
condition of sale.
The purchase price would be such that the
cost of the building and the modifications,
(by the County) required to create an
adequate fire station, would not exceed
the existing budget for the Stock Island Fire
Station ($3.9M).
The owner proposed these conditions and
states that the building will meet these
conditions.
12
13
5. PURCHASE A TURNKEY FACILITY
INCLUDING LAND.
There have been two proposals from
separate developers to construct a fire
station on the developers land and sell the
County the facility including the land.
Although the County has not used this
delivery method it is a viable option and is
used in the private sector.
The County Legal department has some
reseNations with regard to this method and
would need to do extensive research if this
path is chosen.
Both proposals (unsolicited) provide
excellent locations and size. Both indicate
that they will be within our existing budget
and will provide a facility that matches the
quality and specifications (design and
14
technical) of the Big Pine Key fire station.
The cost of that station is known and land
value can be determined. This allows the
County to determine the value of the
finished product in order to avoid
overpayment for the facility.
RFP required to use this method
15
16
PROJECT MANAGEMENT
RECOMMENDATION
1ST CHOICE WOULD BE OPTION 4-
PURCHASE AN EXISTING USABLE BUILDING
LARGE ENOUGH TO ACCOMMODATE FIRE
STATION AND OTHER COUNTY FUNCTIONS
2ND CHOICE WOULD BE OPTION 5 - TURNKEY
PURCHASE (WITH APPROVAL OF METHOD
BY COUNTY LEGAL DEPARTMENT)
IF ACCEPTABLE COUNTY OWNED PROPERTY
BECOMES AVAILABLE BEFORE
COMMITMENT IS MADE FOR A SITE, PROJECT
MANAGEMENT COULD (UPON DIRECTION
FROM THE BOCC) STOP THE
NEGOTIATIONS/PROCESS AND PROCEED TO
OPTION 2 - CONSTRUCT ON COUNTY
OWNED LAND
17