FY2010 1st Amendment 05/19/2010
AMENDMENT list AMENDMENT) TO AGREEMENT
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THIS AMENDMENT to agreement dated the l'j~'day of M~y . 2010, is entered into by and
between the Board of County Commissioners for Monroe County, Florida. a political subdivision of the
state of Florida ("County"), and Upper Keys Business Group, Inc. ("Event Sponsor").
WHEREAS, there was an agreement entered into on October 21. 2009 between the parties,
awarding $25,000 for the production of Key Largo Singers & Songwriters Festival in May 2010; and
WHEREAS, it has become necessary to revise the schedule of activities within the agreement
outJined as exhibit C; and
WHEREAS, due to a reduction in the number of activitjes the event sponsor wiJl produce. the
funding allocation shall be reduced by $5,000 (Five Thousand Dollars) of the original aJlocation and the
event budget shall be revised; and
NOW. THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows: Amount: County shall pay a
sum not to exceed $20,000 (Twenty Thousand Dollars) effective October 21,2009 for promotion and
related expenditures, as described in the event budget, attached hereto as Exhibit "0'" for production
of the Key Largo Singers' & Songwriters' Festival In May. 2010. No amendments shall be made
to Exhibit "0" after approval of contract Payment will be made only after Event Sponsor submits
invoices and support documentation acceptable to the County's Finance Department. The advertising
and promotion budget using County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing the total
dollar amount and without requiring a written amendment to this agreement. The general non-allocated
section of an Umbrella event budget shall not exceed 15% of the total budget and may be utilized for
unforeseen permissible expenditures and for those budget lines that may require additional funds.
Monroe County's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the County.
2. Exhibit C - Schedule of Events shalJ be revjsed and attached hereto.
3. Exhibit 0 - Event Budget Breakdown shalJ be revised and attached hereto.
4. The remaining provisions of the contract dated October 21. 2009, remain in fuU force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment # 1
Key Largo Singers and Songwriters Festival- FY 2010
Contract #: 613
TNESS WHEREOF, the parties have set their hands and seal on the day and year first
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
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(1) LXNtJlJ 4L(jENHeYc7U
Prjnt Name I
Amendment # 1
Key Largo Singers and Songwriters Festival - FY 2010
Contract #: 613
Board of County Commissioners
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REVISED
EXHIBIT 0
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
Line items listed below must be approved by the appropriate agency of record
There will be no amendments to this budget (Exhibit D) after BOCC approval of Agreement
EVENT NAME: Key Largo Singer's & Songwriter's Festival
Media Placement & Production Costs: newspaper. radio. magazines. lV.
website/internet advertising only
PROMOTIONAL SIGNS: posters/banners
PROMOTIONAL ITEMS: t-shirts. hats. jackets. koozie cups
DIRECT MAIL PROMOTIONS: brochures/pamphlets/postage & shipping
PROGRAMS:
PUBLIC RELATIONS:
-GENERAL NON-ALLOCATED:
$16,700.00
$2,300.00
$1 ,000.00
$0.00
$0.00
$0.00
$0.00
TOTAL
$20,000.00
-GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET AND CAN ONLY BE UTILIZED FOR
ACCEPTABLE TOe ITEMS
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS NOTED ABOVE.