2nd Amendment 04/21/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
April 29, 2010
TO:
Sheryl Graham, Director
Social Services
FROM:
Kim Wilkes, Senior
Grants Coordinator
Pamela G. Hanc(!J:c.
A TTN:
At the April 21, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
j Amendment #0002 to the Homeless Prevention and Rapid Re-Housing Grant Agreement
(HPRP) Grant Agreement #KFZ28 (10/01/09-06/30/11) between the State of Florida Department
of Children and Families and the Monroe County Board of County Commissioners (Community
Services/Social Services). Enclosed are three duplicate originals. executed on behalf'of'Monroe
(,'ounty. f'or your handling.
Amendment #001 to the Federally-Funded Weatherization Assistance Program, American
Recovery and Reinvestment Act Subgrant Agreement (ARRA W AP), Contract #
10WX-7X-II-54-01-719 between Monroe County Board of County Commissioners (Community
Services/Social Services) and the State of Florida, Department of Community Affairs. Enclosed
are four duplicate originals, executed on behalf of Monroe County, for your handling.
Please be sure to return two fully executed originals of each of the above-mentioned to
this office for the Official Record and for Finance. Should you have any questions, please do
not hesitate to contact our office.
cc: County Attorney w/o document
Finance
File -I
.,
"~rant Agreement #KFZ28
Amendment #0002
Date: 05/01/2010
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "department" and Monroe County B.O.C.C., hereinafter
referred to as the "provider," amends Grant Agreement #KFZ28.
1. Page 8, paragraph 35, is hereby added to read:
35. Support to the Deaf or Hard-of-Hearing
.a. The provider and its partners, subcontractors, and agents shall comply with
section 504 of the Rehabilitation Act of 1973, 29 D.S.C. 794, as implemented by
45 C.F.R. Part 84 (hereinafter referred to as Section 504) and the Americans with
Disabilities Act of 1990, 42 D.S.C. 12131, as implemented by 28 C.F.R. Part 35
(hereinafter referred to as ADA).
b. The provider shall~ if the provider or any of its partners, subcontractors, or
agents employs 15 or more employees, designate a Single-Point-of-Contact (one
per firm) to ensure effective cqmmunication with deaf or hard-of-hearing
customers or companions in accordance with Section 504 and the ADA. The
name and contact information for the provider's Single-Point-of-Contact shall be
furnished to the department's Contract Manager within 14 calendar days of the
effective date of this requirement.
c. The provider shall, within 30 days of the effective date of this requirement,
contractually require that its partners, subcontractors and agents comply with
section 504 and the ADA. A Single-Point-of-Contact shall be required for each
partner, subcontractor or agent that employs 15 or more employees. This Single-
Point-of-Contact will ensure effective communication with deaf or hard-of-
hearing customers or companions in accordance with Section 504 and the ADA
and coordinate activities and reports with the provider's Single-Point-of-Contact.
d. The Single-Point-of-Contact shall ensure that employees are aware of the
requirements, roles & responsibilities, and contact points associated compliance
with Section 504 and the ADA. Further, employees of providers, its partners,
subcontractors, and agents with 15 or more employees shall attest in wrfttng that
they are familiar with the requirements of Section 504 and the ADA. This
attestation shall be maintained in the employee's personnel file.
e. The provider's Single-Point-of-Contact will ensure that conspicuous Notices
which provide information about the availability of appropriate auxiliary aids
and services at no-cost to the deaf or hard-of-hearing customers or companions
are posted near where people enter or are admitted within the agent locations.
Such Notices must be posted immediately, but not later than March 12, 2010,
with respect to current providers (partners, subcontractors, and agents). The
approved Notice can be downloaded through the Internet at:
http://www.dcf.state.fl.us/admin/ig/ civilrights. shtml.
~
Grant Agreement #KFZ28
Amendment #0002
Date: 05/01/2010
f. The provider and its partners, subcontractors, and agents shall document the
customer's or companion's preferred method of communication and any
requested auxiliary aids/services provided in the customer's record.
Documentation, with supporting justification, must also be made if any request
was not honored. The provider shall submit Compliance Reports monthly, not
later than the 15th day of each month, to the department's Contract Manager. The
provider shall distribute Customer Feedback forms to customers or companions,
and provide assistance in completing the forms as requested by the customer or
companIon.
g. If customers or companions are referred to other agencies, the provider must
ensure that the receiving agency is notified of the customer's or companion's
preferred method of communication and any auxiliary aids/service needs.
2. Page 11, Attachment A, paragraph D., Requested Draw Down Schedule, is hereby
a~ended to read:
D. Requested Draw Down Schedule
Mess requests a draw of $207,110.00 for state fiscal year 2009 -2010 and $49,897.00 for
state fiscal year 2010 - 2011. The draws will be requested in accordance with Attachment C,
Request for Release of Funds Schedule.
3. Page 15, Attachment A, Homeless Funds Budget Summary Page, is hereby deleted in its
entirety and Revised page 15, Homeless Prevention Funds Budget Summary Page,
dated 3/15/2010, is hereby inserted in lieu thereof and attached hereto.
4. Page 19, Attachment C, Request for Release of Funds Schedule, is hereby deleted in its
entirety and Revised page 19, Revised Attachment C, Request for Release of Funds
Schedule, is hereby inserted in lieu thereof and attached hereto.
This amendment shall begin on Mav 1. 2010 or the date on which the amendment has been
signed by both parties, whichever is later.
All provisions in the grant agreement and any attachments thereto in conflict with this
amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the grant agreement.
This amendment and all its attachments are hereby made a part of the grant agreement.
2
Grant Agreement #KFZ28
Amendment #0002
Date: 05/01/2010
IN WITNESS THEREOF, the parties hereto have caused this five (5) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER:
MONROE COUNTY B.O.C.C.
TITLE: Mayor
DATE:
APR 2 1 2010
FEDERAL ID NUMBER: 59-6000749
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STATE OF FLORIDA
DEPARTMENT OF CHILDREN
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NAME: Gilda Ferradaz
TITLE: Circuit Administrator
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Revised Attachment A
Homeless Prevention Funds Budaet Summary Paae
**revised 3/15/10
Agency: Monroe County Board of County Commissioners
Total grant allocation =$257,007.00
DIRECT CLIENT ASSISTANCE AND ADMINISTRATIVE EXPENSE DETAIL
Year One budget(7/1/09-6130/10)= 207,110.00
LINE ITEMS TOTAL MCSS LlHEAP Monroe County
EXPENSE & other grants General Revenue
A. Financial Assistance-direct client assistance 2,137,118.35 190,413.79 1 ,406,704.56 540,000.00
(includes rental assistance and utility payments)
B. Case Management & Employment Skills 8,582.20 8,582.00 0 0
part time Case Manager (new hire)
( salary only)
c. Data collection and evaluation (HMIS entry) 8,000.00 8,000.00 0 0
Sub contractor (SHAL)
D. Adminstrative Cost 114.21 114.21 0 0
(includes office supplies, operating supplies, advertising,
rental and leases-Xerox copier, postage)
TOTALS: 2,153,814.76 207,110.00 1,406,704.56 540,000.00
DIRECT CLIENT ASSISTANCE AND ADMINISTRATIVE EXPENSE DETAIL
Year Two budget(7/1/10-6/30/11)= 49,897.00
LINE ITEMS TOTAL MCSS LlHEAP Monroe County
EXPENSE & other grants General Revenue
A. Financial Assistance-direct client assistance 1 ,992,001.56 45,297.00 1 ,406,704.56 540,000.00
(includes rental assistance )
B. Case Management & Employment Skills 0.00 0.00 0 0
c. Data collection and evaluation (HMIS entry) 4,000.00 4,000.00 0 0
(Sub contractor - SHAL)
D. Adminstrative Cost 600.00 600.00 0 0
(includes office supplies, operating supplies, advertising,
rental and leases-Xerox copier, postage)
TOTALS: 1 ,996,601.56 49,897.00 1,406,704.56 540,000.00
total
0/0 spent of grant
$235,710.79 91.71%
$8,582.00 3.34%
$12,000.00 4.67%
$714.21 0.28%
$257,007.00 100.000/0
spending breakdown:
Total direct assistance -
case management-
data entry -
administration-
Revised
15
KFZ28
Revised Attachment C
Homeless Prevention and Rapid Re-Housing Grant
Request for Release of Funds Schedule
In accordance with the terms and conditions of the Homeless Prevention and Rapid Re-Housing
Grant Agreement, the Grantee has been awarded the amount of$ 257.007.00 and the Department
shall release these funds in "accordance with the following schedule, subject to the availability of
funds:
RELEASE DATE AMOUNT
First Quarter/First Year October 15, 2009 $38,551.12
Second Quarter/First Year October 15, 2009 $38,551.12
Third Quarter/First Year January 15, 2010 $38,551.12
Fourth Quarter/First Year May 15, 2010 $91,456.64
First Quarter/Second Year July 15, 2010 $12,474.35
Second Quarter/Second Y ear October 15, 2010 $12,474.35
Third Quarter/Second Y ear January 15, 2011 $12,474.35
Fourth Quarter/Second Y ear April 15, 2011 $12,473.95
For each payment request the Grantee shall prepare and submit a request for release of funds on
the Grantee's stationary.
Revised
19
GRANT # KFZ28