HomeMy WebLinkAboutQ. County Administrator
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: May 4,2010
SUBJECT: County Divisions' Monthly Activity Report for April, 2010
MONTHL Y ACTIVITY REPORT - APRIL 2010
KEY WEST AIRPORT
. In April passenger figures for March were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 60,352 passengers.
This is the highest single month we have had in the last 3 years and is a 15.5%
increase over March of 2009. Total passenger numbers for the first quarter of calendar
2010 are up 16.7% over the same period in 2009.
. In April the Blue Angels held a very successful air show at NAS Boca Chi ca. Since
EYW shares airspace and air traffic duties with the Navy base, coordination was
critical in order to squeeze in our commercial operations during narrow windows
between air show acts. No flight cancellations occurred and very few delays were
experienced.
. We held the pre construction conference for the long awaited Runway Safety Area
(RSA) Project. It was well attended by staff, construction personnel, engineers, the
FAA and the FDOT. The work for this 7.5 million dollar project will start on June 7th.
MARATHON AIRPORT
. Notice has been received of the annual FAA Part 139 Inspection which will be
conducted on June 3 & 4, 2010.
. Annual initial and recurrent training classes associated and/or related to FAR Part
139 operations and certification are being conducted.
. General Aviation Security Plan has been revised to reflect current conditions and
submitted to Aviation Office, Florida Department of Transportation; review and
approval pending.
. Airport Emergency Plan (AEP) has been revised to reflect current conditions and
submitted to FAA for review and approval.
. Project Pre-Application is being revised for submittal to the FAA for Taxiway
Pavement Marking Upgrade design and installation, Terminal Sewer Laterals
design and Wildlife Hazard Assessment.
. Several construction and operations related projects continue to be in various
stages of completion at the airport including:
. Renewal agreements for several concession and property leases are being
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prepared for presentation to the BOCC.
. Airport Utility Master Plan has been updated. Project funding is through an FAA
Grant.
. HMGP Wind Retrofit (Hurricane Shutter) Project: Phase II - This project has
been completed and a final inspection by FEMA has been conducted. Project
funding is through a sub-grant agreement with the Florida Division of Emergency
Management.
. The Environmental Assessment Project associated with the runway extension and
runway relocation proposals is on-going. A Modification to Standards regarding
the Runway Object Free Area (ROFA) has been prepared, submitted to the FAA
and is under review. Project funding is through an FAA Grant.
. Airport Rescue Fire Fighting (ARFF), Index A, vehicle is currently being
manufactured; funding for this project is through an FDOT Joint Participation
Agreement (JP A).
EMPLOYEE SERVICES
I. Web site Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
EAP monthly bulletin
Human Resources:
Updated 3 job descriptions
II. Turnover Numbers To Date:
April 2010 Turnover: .19% Turnover as oflast April 2009: 3.85%
Turnover 2010: 2.32%
I Resignations: 1 I Terminations: 0 I Retired: 0 I Deceased: 0 I Layoffs:O
III. Major ActivitiesIMeetings:
. Met with Emergency Management Director on staffing shelters with employees
during emergency
Human Resources
· IAFF Negotiation meeting
· Open Enrollment - Sick Leave Pool
· Process completed for implementation of Alchemy for applications. Working
very well and should streamline the application process and save staff time.
· Teamsters Negotiation meeting to discuss recent benefit plan changes
Risk
. No major issues
Benefits (Group/W orkers Comp)
· Met with New York Life on setting up workshops
· Viewed Wells Fargo web cast on Health Care Reform
· EAP workshops held April 12, 15 & 16 - Stress Management
· TIES (exceptional student) assisted staffwith Shredding documents for one
hour
· Workers' Compensation Audit with TP A per Administrative Instruction
.
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Safety
. No major issues
BUDGET & FINANCE
Budget Analysts:
. Contracts Reviewed: 19
. Prepared budget transfers and resolutions: 17
. Posted budget transfers and resolutions: 184
. Incoming mail: 3 5
. Outgoing maiL28
. Created Agenda Items: 2
. Mail (incoming & outgoing): 77
. Reviewed Contract Summaries: 13
. Inputted P.O. requisition
. Processed invoices: 26
. Signed off on PAF's: 24
. Processed (5) Byrne Grant reimbursement request for MCSO, State Attorney and
Monroe Educ Foundation.
. Processed the March 2010 Bank of America purchasing card statement.
. Processed the March travel reimbursement for Comm Neugent & Mayor Murphy.
. Prepared and processed the April BOCC agenda packet.
. Worked on budget corrections and changes in GovMax system for EMS, Social
Services, KW & Marathon Airport, GMD, Library Services.
. Worked on printing reports and materials for the FYll budget roundtable
. Attend the FYll internal budget roundtable discussions with all divisions and
departments.
. Draw and prepared the Keys Security Inc. contract for May BOCC approval.
. Prepared, advertised and posted a budget amendment for 4 funds
. Worked on the FYll budget by inputting expenditure data and started to update
more of my revenue schedules.
. Working on the revenue schedules.
Grants Administration:
. USDA Rural Development re: wastewater funding (stimulus funds); pitched
Monroe County's needs to staff; provided follow-up census track information;
scheduled a pre-application conference for County and RD staff for May to
prepare funding application.
. HUD Sustainable Communities Initiative: Represented Monroe County as a
contributing participant in effort by The South Florida and Treasure Coast
Regional Planning Councils to facilitate the creation of a broad based, regional
partnership for Southeast Florida and application for funding pursuant to the
federal Sustainable Communities Initiative. Southeast Florida is defined as the 7-
county area from Monroe to Indian River counties for purposes of this
application. Attended several conference calls, discussions with staff, preparation
of Resolution of Support for May agenda.
. Finalized Legislative Package for 2010; attended Florida Keys Days in
Tallahassee; continue to track relevant bills.
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. Provided follow-up information on federal appropriations requests to Diaz-
Balart's and Nelson's offices.
. 2011 HSAB Applications: Applications for 2011 funding cycle were due April
23rd. 27 Applications were received. Responded to questions and provided
assistance to various applicants during the month regarding application
requirements. Distributed copies of applications to Human Services Advisory
Board members.
. Researched and completed report on all county wastewater funds historical to
present.
. CDBG Small Cities Grant: Potential funding for lateral connections. Continued
advocacy on proposed rule changes that work against Monroe County. Drafted
memo with concerns and attended rule making conference.
. Wilma and Fay Disaster Recovery Funding: Continued discussions/follow up
with DCA regarding funding to be used for lateral connections. Wilma DR is an
existing contract and Fay Disaster Recovery funding was just awarded.
. Strategic Plan: Working on Employee Survey and with Technical Services to post
on intranet. Also drafted a SWOT handout to be distributed to County
management and Constitutional Officers.
. 2010 state JAG grants: Completed quarterly program reports on all grants.
Completed expenditure reports on all 9 grants. Reviewed, approved, processed
invoices for all Byrne JAG and RSAT grants.
. 2010 federal JAG grants: Monitored reports and invoices; completed drawdown
of funds.
. 2010 HSO/HSAB contracts: Management of various issues and invoices related to
these contracts, including continued required document certification for all
contracted organizations; questions/clarifications on invoices.
. FEMA: Closed out five more large proj ects for Wilma.
Purchasing Department:
Totals for the month of April 2010 are not available as department staff has been out
sick.
COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 3/21/1 0 -4/20/1 0):
. C-1 Congregate Meals totaled 1055 units during the reporting period, falling short of
the goal of 1223 units/month. The underachievement is due to the departure of the
seasonal clients and is typical for this time of the year.
. C-2 Home-Delivered Meals totaled 3075 units during the reporting period, overachieving
by 219 units. We anticipate continued demand for home delivered meals, especially if the
Plantation Key Convalescent Center closes.
In-Home Services (Information in this section is for the period 02/21/1 0 - 3/20/1 0):
. III-B Screening and Assessment: No units this period, 17% year-to-date achieved, 8%
underachieved. 32 clients on the waiting list.
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. III-B Homemaking: 86.5 units this period, 11.39% year-to-date achieved, 13.61%
underachieved. 43 clients on the waiting list.
. III-B Personal Care: 144.5 units this period, 27% year-to-date achieved, 2% overachieved.
16 clients on the waiting list.
We have spent $20,045,18.29% oflII-B funds, which is 6.71% underachieved. Case managers
will begin adding new clients and reviewing care plans on existing clients to add hours of
servIce.
o III-E In-Home Respite: 222.25 units this period, 42.8% year-to-date-achieved, 31.41%
overachieved.
o III-E Facility Respite: 565.25 units this period, 54.76% year-to-date achieved, 29.76%
overachieved.
We have spent $27,592.20, 48.78% of III-E funds, which is 23.78% overachieved. Case
Managers will temporarily suspend bringing clients into the III-E program.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for March 2010:
. Case Management: 14.25 units for the month were produced; 111.75 units year-to-
date.
. Homemaking: 102.25 units for the month were produced; 1233.5 units year-to date.
. Home-Delivered Meals: Monthly units were 210 meals; 1775 meals year-to-date.
. Personal Care: Monthly units were 13.75; 43.5 units year-to-date.
Overall Program Achievement was 54.28%, 20.72% underachieved.
CCE (Community Care for the Elderly) for the period 2/21/09 - 3/20/10:
. Case Management: 51. 75 units for the period and 552 units year-to-date. 53%
achieved year-to-date. There are 118 clients on the waiting list.
. Intake: 6 units achieved and 77.25 units year-to-date. 152% achieved year-to-date.
. Chore: 32 units achieved and 32 units year-to-date. 100% achieved year-to-date.
. Homemaking: 800 units for the period and 6021.25 units year-to-date. 87.5%
achieved year-to-date. There are 110 clients on the waiting list.
. Personal Care: 582.5 units for the period and 4267.75 units year-to-date. 77.75%
achieved year-to-date. There are 47 clients on the waiting list.
. Respite: 490.5 units for the period and 1775.5 units year-to-date. 98.74% achieved
year to date. There are 14 clients on the waiting list.
CCE overall is at 71 % achievement, 4.01 % underachieved. We have taken on 16
new clients in the past two months, helping to reduce the underachievement.
ADI (Alzheimer's Disease Initiative) for the period 2/21/09 - 3/20/10: 128.5 units were
produced in the period and 1818.75 units year to date. 77.02% year-to-date achieved,
2.02% overachieved. We have moved several clients to other programs and continue to
reduce the overachievement.
HCE (Home Care for the Elderly Program) for the period 3/16/10 - 4/15/10: 19.75
billable units this period, 174.25 billable units year-to-date. Current spending level year
to date is at 77.79%, 5.54 % underachieved. We have requested to take two more HCE
clients to eliminate the underachievement.
Monroe County Transit
Department Activity for April 2010
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. One-way trips provided: 2,139
Unduplicated clients served: 213
Special Needs Clients registered: 387
. Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
. Deposited Revenue: $1947.65
Expenditures: $36,825.59
Percentage Spent Fiscal YTD: 5.1 %
Social Services Department -APRIL 2010
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals
Unduplicated Welfare client households that received service
New Welfare cases receiving service
Low Income Home Energy Assistance Grant Program cases-24
Low Income Crisis Assistance cases - 11
910
110
26
$6,100.00
$3251.07
$9,351.07
Home and field visits 15
Office visits 233
EHEAPS 0
Homelessness Prevention Approved Cases 0 Shortage of funds
Interesting Community Support Services Updates:
. CCDA Training- 7 employees attended this in Marathon, FI
. Lost one case manager
. Advertisement in paper for a replacement Case Manager
Bayshore Manor (BSM)
Bayshore Manor's current census is 16 residents. The current census is five
private pay and eleven subsidized. BSM provided 453.75 hours ofOA3E respite
care this month. Bayshore Manor has nine OA3E clients.
There are two clients on the wait list.
. RevenueforApril2010 $33,731.52
. Expenditures for the same period $46,673.15
. Percentage of the budget spent year to date 53.42 %
LIBRARY
. March figures continue to reflect the use and appreciation of Library services, as
circulation for the month totaled 40,804 items, an increase of 4% over last year's
figure.
. 371 new Library cards were issued in March, bringing the total of Monroe County
cardholders to 44, 150-a significant portion of the County population.
. 50,741 customers used Library services onsite during the month, close to the total
for a year ago.
. 10,531 public access computer sessions were provided to our customers during
the month, 9% more than last year. Our Libraries are continuing to notice a steady
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increase in requests for e-government information, referral, and assistance, all of
which are time and service-intensive needs.
. Library Administrator Anne Layton Rice was the featured presenter at a webinar
for the "Libraries That Rock" series, sponsored by a Colorado-based organization
providing support to libraries. Her presentation was entitled "More Than Making
Do: Using Free Tools to Make a Big Splash" and focused on the library's use of
free technology to provide and promote services.
. Our spending of the FYI0 budget is keeping on pace with this time of the fiscal
year; prioritizing the uses of discretionary funds, materials spending in particular,
is basic to our spending plan. The State Aid to Libraries Grant funding for
FY2011 was almost miraculously restored to the current funding level by last-
minute legislative action. Library patrons, Friends and advocates from Monroe
County and all around the state besieged Tallahassee with an onslaught of calls,
letters, and e-mails that apparently found their targets and impressed the
legislators with the urgency of maintaining this source of funding, as well as
keeping the State eligible for Federal funding that enables many of our reference
databases. We are deeply grateful to our supporters and all those who helped to
bring about this action.
. The Library budget request for FY2011 was prepared and submitted as
requested-a flat budget is again the goal for the coming year.
EXTENSION SERVICES
. Number of services provided: 486 phone calls, 51 office visits, 29 visits to clients,
16 group teachings with 420 participants, 9 media submissions, and 787 bulletins
distributed. Total Budget for FY 09/10: $186,213.00; Year to Date Expenditures
and Encumbrances: $142,843.51; Remaining Balance: $43,369.49; Percentage of
budget spent and/or encumbered year to date: 76%.
The Extension Director accomplished the following activities:
. Facilitated the monthly meeting of the Monroe County Green Initiative Task
Force (GITF). The main item of discussion was the Comp Plan process, including
a presentation by Erin Deady, Esq., about the new State of Florida requirements to
address energy conservation. The GITF was informed that a document
identifying climate change adaptation and energy conservation needs would be
helpful to the Comp Plan process.
. Participated in two online Webinars: "The Climate Solutions Consensus" and
"Climate Change: The Role of Mitigation in Sustainable Adaptation."
. Participated in a NOAA/Sea Grant sponsored three-day workshop on sea level
rise and the need for community educational efforts throughout the Gulf of
Mexico.
. Participated in the Southeast Florida Climate Compact conference call.
Coordination of the four-county effort is proceeding well and the next meeting is
tentatively scheduled for June 11 in Key Largo.
. Represented Monroe County at the Green Living & Energy Education (GLEE)
Keyswide Sustainability meeting in Marathon.
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. Attended a meeting with Commissioner George Neugent and several Marathon
leaders to review a proposed project to field test commercial feasibility to grow
Salicornia (glasswort), a coastal species, for use in production of jet fuel.
The Environmental Horticulture Agent accomplished the following activities:
. Gave a presentation on "The Latest Facts About Africanized Honey Bees" to 50
members of the Key West Garden Club.
. Attended the Key West Climate Change Adaptation Working Group Terrestrial
Committee meeting.
. Held four Regional Composting Classes: Sombrero Beach, Marathon; Big Pine
Key Community Park; Murray E. Nelson Government & Cultural Center; and
"The Pines Park" in Key West.
. Held six Regional Plant Clinics: two in Key West, one in Big Pine Key, one in
Marathon, and two in Key Largo.
. Released parasitic wasps at thirteen locations: nine in Key West; one in Grassy
Key; two in Islamorada; and one in Key Largo, with the aid of one Master
Gardener.
. Made six site visits: Key Haven (1) - Avocado tree; Cudjoe Key (1) - Bottle
brush tree; Marathon (1) - Ixora with brown foliage; Grassy Key (1) Coconut
palms: Cold Damage, Red Palm Mites, Lethal Yellowing; Islamorada (2) -
Condominium planting advice; Lignum vitae: planted too deeply and soil
compaction.
The Family & Community Development Agent accomplished the following activities:
. Held a Green Office Workshop for residents to demonstrate the power used by
office equipment when on and off (phantom loads) and how to change settings on
common items so less power is used. Also explained the meaning of labels like
Energy Star and Green-E, and the benefits of green purchasing policies.
. Participated in the Monroe County Green Initiatives Task Force meeting and
provided updates on the Employee Green Team and the community greenhouse
gas emissions audit.
. Attended the IF AS South District meeting to share ideas and practices with other
counties and presented an outline on Monroe County's progress and a report on
Family & Consumer Science programs throughout the state.
. Held six High School Financial Education classes, which are wrapping up for the
school year and is planning to provide teacher training in May.
. Was interviewed for a video at the 2010 Extension Professional Associations of
Florida Conference. The Agent's program regarding applying green technologies
to government operations was selected as a Success Story to be highlighted in the
video this year.
EMERGENCY SERVICES
Fire Rescue
. Attended Comprehensive Emergency Management Plan meetings in Key West
and Key Largo.
. Attended IAFF Local 3909 Union negotiations meeting April ih
. Bid openings for hydrant installation and maintenance and ground and air
ambulance billing contract services.
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. Attended annual ambulance reporting software company seminar and class in
Denver Colorado.
Training
. Firefighters attended the following 40 hr State Certified Classes:
o Construction Documents and Plans Review
o Private Fire Protection Systems I
. Firefighters attended a 16-hr state certified Emergency Vehicle Operators Course.
. Volunteer Firefighters are attending the State Certified Firefighter II class.
. Training Chief attended the Standards Workshop in Ocala FL.
Fire Marshal
. Reviewed 33 commercial plans for adherence to building and fire codes,
conducted 3 final alarm inspections and 2 final hood inspections.
. Investigated 2 fires. The fires were located at:
1. Mainland Monroe County - Controlled burn
2. Key Largo - Mobile Home
. Completed the re-inspection of Yacht Clubs of America Marina on Stock Island's
re-designed fire protection system.
Emergency Management
. Attendance to the State of Florida Training, Exercise, and Planning 2011-2013.
. Attended meeting regarding Emergency Response role for County Employees.
. Hurricane Preparedness Advertisements updated and submitted for Publication for
the Newspapers Hurricane Guides.
. Conducted the Local Mitigation Strategy Meeting which was attended by County
departments and various entities.
Trauma Star/EMS
. Began training of 4 new qualified Flight Medics for Trauma Star.
. Assigned a rescue to the Air Show to assist with medical emergencies.
. Assigned a rescue to the 7-Mile Bridge Run to assist with medical emergencies.
Upper Keys Health Care District
. No report.
PUBLIC WORKS
. Pollution Control removed over 48 tons of debris illegally dumped in County
rights of way, and 23.79 tons for other departments (12,440 lbs from the KW
Garage; 2,060 lbs of tires from the Marathon Garage; 4,400 lbs of tires from
the PK Garage, 9,980 lbs of debris from Marathon Public Works; 18,540 lbs
of invasive exotic brush for the Land Authority; and a small clean-up in the
lower keys for the Sheriff' s Office)
. Solid Waste/Recycling Department conducted three (3) hazardous
waste/electronic (e-waste) collection events. A brochure was created and
handed out at each event. The following amounts were collected: 9.58 tons
of hazardous waste (1,420 lbs in Key Largo, 1,400 lbs at the Cudjoe Transfer
Station, 3,480 lbs at Bernstein Park, and 12,860 lbs in Marathon), and 10.91
tons of e-waste (6,880 lbs. in Key Largo, 3,460 lbs at the Cudjoe Transfer
Station, 7,080 at Bernstein Park and 4,400 lbs in Marathon)
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. 12 events were scheduled at the Nelson GC requmng 140 hours of staff
overtime
. Moved additional Department of Health employees from Roth Bldg. to the
Nelson GC
. Completed minor recommendations of air quality test at the PK Court House
. Completed minor air quality test recommendations at the Ellis Building
. Elevator contractor completed major repairs to the PK Courthouse elevator
. Replaced lamps and ballasts at the PK Court House, Ellis Building,
Islamorada and Key Largo Library
. Relocated thermostat at the AARP building
. Installed two new soccer goals, replaced lamps and painted the racket ball
wall at Key Largo Park
. Completed irrigation repairs at Harry Harris Park
. Made repairs to Tom's Harbor Bridge deck, Duck Key
. Replaced low boy trailer decking
. Filled potholes on the entrance road to the Ramrod Park
. Received City of Key West Permit and clearances from the FDEP and the
Army Corp. of Engineers for the Higgs Beach Seawall Capping
. Received preliminary approval from DAC1 for TDC capital project funding
for East & West Martello Towers brick restoration and new restrooms
. Received Monroe County permit to demolish downstairs enclosure at the
Stiglitz House (Boys & Girls Club), Big Pine Key
. Removed dangerous umbrella tiki's from Higgs Beach
. Continued renovation of Higgs Beach restrooms (status 80%)
. Installed four accordion hurricane shutters at the Big Pine Key AARP facility
. Replaced air conditioner at KW Courthouse Annex main County phone
equipment room
. Replaced two air handlers at the Big Pine Key Community Park Deputy
Residence
. Replaced the power supply to the Freeman Justice Center security system
computer
. Contractor repaired KW Courthouse Chiller #2 cooling water valve actuator
. Updates to Building Automation System completed at the Stock Island
Detention Center
. Florida Model Jail Standards Inspection completed at the Stock Island
Detention Center
. New HV AC system installed by the landlord at the Marathon State Attorney
office
. 78.2% of work orders requested at the Stock Island Detention Facility during
the month of March were completed within three days
. 92.6% of work orders requested at Marathon Public Works were completed
within three days
PROJECT MANAGEMENT
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. ADA Compliance Survey and Assessment - Public review of the Evaluation
Assessments reports placed in the Key West Library, Marathon Library and Key
Largo Library is ongoing.
. ADA Compliance Transition Plan - We received the first preliminary draft on April
8th for Project Managements review. We are expecting the next transition documents
for review by June 2010.
. Warranty Support to Public Works - Staff continues to provide on-going warranty
support to Public Works for the Murray Nelson Government Center, the Freeman
Justice Center, Big Pine Park, Medical Examiner Facility and the Big Pine Key Fire
Station #13.
. Litigation Support to the County Attorney Office - staff continues to provide on-
going litigation research, documents, and support for the Freeman Justice Center,
Tower Group v. Monroe County as well as Monroe County v. Gonzalez Architects
o Gonzalez Architect's Litigation - staff's findings regarding costs to the county
due to design errors by architect forwarded to attorneys. Meeting held with
Project Management, consultants and County Attorney's on October 15th
2009. On going litigation. Second meeting with Legal was held on January
22nd, 2010. Litigation is on going.
. Grant Research, application and administration - ongoing process
. ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available
fund grants.
. SFWMD Fund Grants FY2009 -Progress reports and invoice reimbursement request
for $144,520.88 prepared by staff as per Agreement #4600001593-FY2009 for
stormwater work completed on the following county projects: ..
o Big Pine Fire Station
o Key Deer Boulevard Sodding Project
o Lower Keys Wastewater Treatment Plant
o Key Largo Wastewater Treatment Plant.
o Duck Key Wastewater Treatment Plant
o Plantation Key Fuel Facility Project
. SFWMD Fund Grants FY20 1 0 - Staff creating budgets, scope of work and proj ect
schedules to submit to SFWMD for stormwater drainage improvements grant funding
in FY2010. Following grants were submitted: Conch Key Fire Station
Stock Island Fire Station
Marathon Court House
Duck Key Waste Water
. TDC Fund Grants - Staff prepared and submitted applications for six (6) projects
which have received DAC approval and TDC approval. Request for proposal (RFP)
approved by Legal and presented to the BOCC in January 2010 for E. Martello
emergency stairs and interior access stairs.
o East Martello Tower- construction of emergency fire stairs and repair of
interior access stairs.
BOCC on January 20th,s meeting approved Bender and Associates as the
Architect for the East Martello Stairs Project. Bids were submitted for
construction and opened March 25th 2010 lowest bidder was Pedro Falcon
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Electrical Contractor. Expected to go to the BOCC for approval at May's
BOCC meeting
o West Martello Tower - demolition and replacement of existing perimeter
fencing. Will be held until May's meeting.
o East Martello Tower-Brick and Mortar application for repair of brick exterior
and interior. Project scheduled to take ten (10) years to complete. DAC-1
approved April 14th 2010 and TDC approval April 2ih 2010.
o East Martello Tower- Renovate/remodel the existing bathrooms and make
ADA compliant. DAC-1 approved April 14th 2010 and TDC approval April
2ih 2010.
o West Martello Tower- Brick and Mortar application for repair of brick
exterior and interior. Project scheduled to take nine (9) years to complete.
DAC-1 approved April 14th 2010 and TDC approval April2ih 2010.
o Aids Memorial- Additional Aids memorial units to be added to the existing
memorial. DAC-1 approved April 14th 2010 and TDC approval April 2ih
2010.
. TDC Grant Compliance Inspections and Pay Applications Review - Inspections and
reviews for TDC projects were done on the following projects:
o Marine Mammal Conservancy TDC project application review complete
o Butterfly Garden TDC project application review complete
o Sombrero Beach Playground Equipment Replacement TDC project
application review complete
o Tennessee Williams Theater Fire Curtain TDC project application review
complete
o Dolphin Research Center TDC project. Storm water segment complete
. Freeman Justice Center- All Construction Completed - Close-Out Phase on-going
o Braswell on site correcting grout problem(s) on going work.
. Emergency Operations Center - Marathon Airport
. Design Development phase: No further interactions with FAA to appeal their
location objections. Courtesy review of life-Safety plans completed and forwarded to
AlE. Still waiting final construction documents package from AlE. No response from
FEMA on increased HMGP funding as recommended by FDEM. FDEM advises that
FEMA is experiencing a funding freeze on HMGP funds. We have asked FDEM
informally about an extension of the HB7121 unexpended grant funds. We are
waiting a reply about how/when to initiate the request. The request will likely cite 1)
FEMA funding delays, and 2) unavailability of additional local funds. Plans are to
request a 2-3 year extension to encumber the remaining HB7121 funds
(approximately $200K). No changes.
o EOC Grant Reports and Reimbursements:
· HB7121Grant: We have received from the State's Grant Coordinator-
$48,889.59 for last quarter Dec. 31 st 2009.
· Federal HMGP Grant: We have received from the HMGP Grant
Coordinator $14,451.00 for last quarter Dec. 31st 2009. Grant will
expire Dec. ih 2010.
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· We are expecting reimbursements in the amount of $172,366.31 for
the quarter January-March 2010 and $97,000.00 for the quarter April-
June 2010
. Big Pine Key Fire Station -Construction Complete- Close Out Phase
Certificate of Occupancy issued August 10, 2009. All warranty issues are being
addressed by the Contractor (PFEC). Correcting any issues ongoing.
SFWMD Grant Reports and Reimbursements: Staff has submitted progress report
and reimbursement request for storm water work completed. Waiting response from
SFWMD.
. Plantation Key Fueling Facility - Contractor is still awaiting final inspection sign off
pending payment by the County of the mitigation fees. Final close out package
received and awaiting review.
. Medical Examiner's Facility Wetlands Mitigation - Letter sent to USACOE advising
that the County considers project complete except for on going maintenance and
reporting and requesting confirmation of such from USACOE. Initial response from
USACOE acknowledged receipt and promised a review and response.
Response from USACOE indicates that they believe some additional work is
required. The additional work they indicate appears to be beyond the scope of the
original permit. The next step is to develop an estimate of work required and decide if
acceptance of the additional work is simplest way through the disagreement. An
extension may be required. The BOCC approval of the transfer of the contract (from
the GC to his subcontractor) for monitoring as required by the SWFMD permit will
be requested at the May 2010 meeting.
. Conch Key Fire Station- FDOT has issued the landscaping permit for the leased
property. The project is essentially on hold pending the outcome of the
Marathon/County plans for a Grassy Key station.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$1,351,529 for the construction of the Conch Key Fire Station is in federal
review process. Grant request was denied.
. Marathon Courthouse Renovations - The City's building department has requested
some minor additional changes to the plans. These are being prepared for submission
by the end of April by the AlE. We anticipate a request for approval of an RFP at the
June 2010 BOCC meeting.
. Stock Island Fire Station - Project Management preparing request to issue RFP for
construction including site acquisition to BOCC. Several properties have been offered
for sale to the County and several others have been offered with construction of a new
station included. There are approximately twelve (12) locations that have been
investigated as possible locations for the fire station and three additional properties to
be looked at in the near future. A report will be submitted to the County
Administrator before the May BOCC meeting.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$2,122,069 for the construction of the Stock Island Fire Station is under
federal review process. Grant request was denied.
. Surface Water/Storm water Management Reviews - One review completed. Several
consultations on plans in progress by AlE firms, owners, or the Planning Dept. (2-3)
13
. Higgs Beach Master Plan -Architect selected. William P. Horn Architects, P.A. has
been selected and a contract was presented to the BOCC at the March meeting.
Contract was approved. Meeting with Friends ofHigg's Beach on April ih, 2010.
. Nelson Gov't Center - Ongoing support for post occupancy warranty work continues.
. Pump out boat location & sewer connection- Pilot House Marina has been deleted as
an interim location after discussions with their package plant operator rejected the
idea of sending marine head preservatives to their system. He anticipated that the low
flow in the plant (approx. 1,000gpd) would be too low to provide sufficient dilution
of the preservatives and ensure proper operation of the plant. Discussions continue
with KLWTD about providing the ability to unload at Sunset Point Park. No change.
. Layton Fire Station Feasibility Study- Initial conclusions were informally reviewed
with the County Administrator. Further investigations are on hold pending the
outcome of the Conch Key/Grassy Key reviews.
. Review of EPA's Proposed Numeric Nutrient Criteria (NNC) Rules- Participated in
two EP A workshops and numerous consultations with agencies and other
municipalities and counties. Prepared and submitted formal Monroe County
comments on the 2010 proposed rules.
. Wind Energy Demonstration Installation- Received a lease proposal from the turbine
company otherwise no change.
. Space Analysis and Management Study- Negotiations with B&A to perform a space
analysis of all County property and to develop a management plan is in progress at
this time. On hold pending BOCC direction.
. Projects On Hold
o Public Works Rockland - on hold.
o Jefferson B. Browne Building - on hold.
o Old Tavernier School Town Meeting Hall - on hold.
o Conch Key Fire Station-on hold.
TECHNICAL SERVICES
We completed 173 work orders, migrated the domain level to Windows 2003 levels for
our Exchange upgrade, retired 4 old domain controllers, rolled out new version of
Sunguard Pentamation for Growth Management, training new hire Jorge Swaby, and
renewed our Microsoft Volume Licensing Agreement until 2013.
VETERANS AFFAIRS
Clients Assisted: 1722
New Clients Assisted: 51
Field Visits 8
Benefits Delivery At Discharge 6
Van Clients Transported: 156
(to the V AMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
14
The financial data for the month of April totals to $71,415.00 and indicates the amount of
new revenue brought into Monroe County derived from claims for the entire department,
including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
GROWTH MANAGEMENT
Growth Management Division Performance Measures
April, 2010
2008,2009,2010 Planning, Code Enforcement, Environmental Restoration and Boating Improvement Fund
REVENUE
Revenue Ending April 2010
2008 2009 2010
Planning $388,952 $352,242 $293,028
Code
Enforcement $68,203 $109,601 $131,291
Environmental
Restoration $624,717 $71,007 $94,170
Boati ng
Improvement
Fund $259,157 $317,171 $309,947
TOTAL $1,341,029 $850,021 $828,436
('08 KL Wastewater Mitigation $)
15
2008,2009,2010 Growth Management Expenses
Ex enses Endin A ril 2010
Total Total
Expenses Expenses FY
FY 2009 2008
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
REVENUE ENDING APRIL
$0
.2010
.2008
.2009
Planning
Code
Envi roo
BIF
TOTAL
Budget
FY'10
FY 2008
Expenses
Ending
April
Growth Mgmt. Admin. $903,834 $455,898 $392,085
Geographic Info. (GIS) $287,555 $230,509 $79,511
Planning $1,040,834 $899,234 $495,597
Comprehensive Plan $221,000 $46,045 $39,817
Planning Commission $98,142 $84,698 $47,339
Enviromnental $275,222 $268,992 $179,968
Resources
16
%
Variance
Expenses
Ending
April FY
2010 from
April FY
2009
89%
119%
119%
293%
87%
83%
Marine Resources $52,850 $51,876 $84,753 $51,048 52%
Code Enforcement $1,159,509 $1,047,668 $894,006 $458,543 117%
Pump-Out Boat $67,443 $70,250 $64,640 $29,179 94%
Boating Imprv. $750,000 $329,028 $399,813 $230,147 40%
Enviromnental $305,728 $128,739 $101,954 $73,873 121%
Restoration
Marine Resources Office
. Completed removal of three derelict vessels; began processing of seven additional
derelict vessels
. Provided for one citizen derelict vessel disposal at County transfer station
. Replaced channel markers in Vaca Cut and at Cocoplum Channel
. Coordinating efforts and procedures for hurricane related lobster trap removal and
disposal with the Florida Division of Emergency Management
. Coordinating fishery management procedures and field data forms with FWC
regarding derelict trap removal and monitoring
. Acquired state and federal permits associated with the lobster trap disposal project
. Prepared agenda item for the May 19th BOCC meeting for an Agreement
amendment revising the DRC disaster response contract
. Coordinated development of privately owned marker buoys with the Cudjoe Key
Home Owners Assoc. and the USCG.
. Repaired and relocated markers in Bow Ch and updated information to USCG and
Local Notice to Mariners
. Coordinated efforts with DEP and County staff regarding issues related to
dredging proposals.
. Repaired and straightened channel markers in Shelter Bay
. Coordinating policy and procedures with the Clerks Office and County Attorneys
Office regarding allowed expenses from vendors in regard to the upcoming
lobster trap removal project.
. Completed a mangrove navigational trip at Tarpon Creek at SugarloafKey
. Met with the Power Squadron to discuss roles related to channel marker surveys
and discrepancy notifications
. Completed the April moored vessel survey in compliance with the FWC Pilot
Proj ect in association with the Key West and Marathon mooring fields
. Coordinating marine debris disposal procedures with the Solid Waste
Management Administrator
. Met with the Village of Islamorada City Manager to discuss vessel pump out
needs within the jurisdiction
. Coordinating the development of a Task Order with DRC to respond to lobster
trap disposal project
17
. Coordinating the development of a Task Order with Beck to respond to lobster
trap monitoring project
. Attended an ACOE coordination meeting at KCB
. Attended presentation by Chris Berg with the Nature Conservancy on sea level
rIse
. Attended staff meeting regarding development on Wisteria Island
. Coordinated with City of Marathon staff regarding installation of a danger marker
at Bird Rock
. Provided updated marker information to Teall's Guides in preparation of a revised
chart
. Coordinated with SFRPC on the necessary revisions to the Marina Siting Plan
. Held meeting regarding the DEP owned, County managed property at the end of
Summerland Rd in Key Largo to find alternative solutions regarding issues at the
site.
. Attended the World Cafe meeting put on by GLEE regarding sustainability in the
Keys.
. Pumped out 67 vessels in the Key Largo area
GIS Office
GIS Projects
FLUM (on-going)
Tier Committee GIS data updates
FLUM Amendments - Planning (maps for Ads and Meetings)
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
GIS Data/Map Requests
TDRC Maps/Data
NOAA Inundation Workshop/Ft. Lauderdale
Lloyd Good Map Amendments
Map, data and orthophoto requests - Keith & Schnars, Fish Kind
Existing Land Use - Keith & Schnars
Big PineINo Name Key - HCP Maps
General map proj ects - Growth Management
Addressing
12 Address Assignments
Code Enforcement Department
Number of New Cases Opened
Number of Inspections completed
Number of Cases Heard before Special Magistrate-
Fines Collected
After the Fact Fees Collected
Number of Contractor Citations Issued
Contractor Citations Paid
Totals Collected
252
1723
80
$ 54,485.71
$ 3,051.99
7
No report
$ 57,537.71
18
Planning & Environmental Resources
Monthly Accomplishments for April 2010
Current Planning Category
Appeal to Planning Commission in Progress
Appeal to DOAH in Progress
Alcoholic Beverage Applied
Alcoholic Beverage In Progress
Code Enforcement Referral (estimated at 1 per week per Current Planner (4))
Conditional Use, Major Permit Applied
Conditional Use, Major Permit in progress
Conditional Use, Minor Permit Issued
Conditional Use, Minor Permit in Progress
Conditional Use Minor Deviation Completed
Conditional Use, Major Deviation Applied
Conditional Use, Major Deviation Completed
Conditional Use, TDR in Progress
MCC Text Amendment, Initiated
MCC Text Amendment, In Progress
Public Assembly Permits Applied
Public Assembly Permits Issued
Public Assembly Permits in Progress
Road Abandonment in Progress
Variance Administrative, Completed
Variance Administrative in progress
Variance, Planning Commission in Progress
Permits Reviewed & Processed
Vacation Rental applied
Vacation Rental Issued
Vacation Rental Mgr. License Applied
Vacation Rental Mgr. License Issued
ROGO related applications
ROGO Exemptions Applied
ROGO Exemptions/Denials Issued
Mixed Use Category
LDRD's Applied
LDRD's Issued
Customer Service
In-person inquiries estimated at 5 per day per planner (2)
Telephone inquiries estimated at 10 per planner (7) per day
Email inquiries estimated at 5 per planner (7) per day
Request for Research Applications
Letters of Understanding
19
3
2
1
1
16
1
7
1
2
1
1
1
2
3
5
1
1
3
5
3
1
1
125
2
1
1
1
6
3
1
1
300
2100
300
1
2
Administrative Meetings
DRC 2 meetings - 6 items
PC 2 meetings - 8 items
Comprehensive Planning Category
Meetings
Informal Meeting - Building Department with Excel spreadsheets............................................................ 1
Informal Meeting - Assistant County Attorney re: two (2) repealer ordinances ....................................... 1
Informal Meeting - Asst County Attorney re: Repealer Ordinance ........................................................... 1
Informal Meeting - Asst County Attorney re: Tier designation on Big Pine Key..................................... 1
Informal Meeting - Asst County Attorney re: Tier designation on Big Pine Key..................................... 1
Informal Meeting - re: Comp Plan Consultant invoices with Budget and Comp Plan
Manager....................................................................................................................... ................................ 1
Informal Meeting - with Sugarloaf Key Property Owner re: Overlay ......................................................2
Informal Meeting - with Upper Keys Planners to discuss density and Intensity........................................ 1
Informal meeting with Joel Reed, Solaria.................................................................................................... 1
Informal Meeting - Lloyd Good regarding overlay densities / intensities.................................................. 1
Meeting - Coastal Barrier Resources System - with GM Management...................................................... 1
Meeting - Deposition with County Attorney - regarding SugarloafKey property..................................... 1
Meeting - GM Director regarding SugarloafKey Overlay District ............................................................2
Meeting - GM Director to discuss density / intensity on Overlay.............................................................. 2
Meeting - Onsite - teleconference K&S and sub consultant data gathering meeting.................................. 2
Meeting - Onsite K&S meeting regarding Comprehensive Plan Update.................................................... 2
Meeting - Planner to discuss density / intensity on Overlay....................................................................... 2
Meetings - Three (3) night time meetings regarding Comprehensive Plan Update.................................... 3
Planning Commission Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... . .2
Comp Plan Update Teleconference with Keith & Schnars to review progress......... ...............................1
Comp Plan Update meeting with Keith & Schnars to review progress....................................... ...1
Comp Plan Update/EAR Public Workshops with K&S...........................................................4
Attended American Planning Association National Conference in New Orleans 4/10-13............... .....1
Comp Plan Team Meeting....................................................................................... ......1
Meeting to review Seahorse RV Park With Property Owner.....................................................l
Meeting with Sandy Walters, Growth Management Director, and Rebecca Jetton of DCA regarding
proposed Seacamp tier amendment and proposed Comp Plan Amendment................................... 1
Reviewed
CBRS notebook prior to meeting................................................................................................................. 1
School concurrency - BOCC Packet .......................................................................................................... 1
Rezoning and overlay packets for Lower SugarloafProperty ..................................................................... 1
K&S Budgeting - Invoices.......................................................................................................................... 3
Lloyd Good's rezoning and staff's overlay - Drafted and redrafted........................................................... 1
Telephone conversations with property owner on project........................................................................... 1
2006 CIP and 2008 repealers Wrote and submitted BOCC Packet............................................................. 1
Reviewed planning staff reports. .............................................................. ...............................2
20
Analyzed and Wrote
2006 CIP and 2008 repealers for BOCC Packet (agenda item summary, ordinances)................................ 1
Assisted
Mike Roberts with the HCP - continuing basis........................ ........................................... . ongoing
Resident on the planning process ........................................................................................... .....................4
Email
Coastal Barrier Resources System.............................................................................................................. 15
Comprehensive Plan Update....................................................................................................................... 41
Comprehensive Planning Team .................................................................................................................. 18
Computer Hel p .............................................................................................................................. .............. 7
Deleted. . . . . . . . . . . . ............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... .142
Emails Sent... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................. . . . . . . . . . . . . . . . . ... 210
rns..............................................................................................................................................................5
Key Haven Bonds .............................................................................................................................. ......... 2
Lower Keys LCP - .............................................................................................................................. ........2
Lower Sugarloaf Key Proj ects .................................................................................................................... 24
Misc - .............................................................................................................................. ............................ 99
~~oo....................................................................................................................................................5
Public Facilities Capacity Assessment Report ............................................................................................ 6
Repeal er Ordinances .............................................................................................................................. . .. .. 2
School Concurrency .............................................................................................................................. ...... 2
Software .............................................................................................................................. ........................ 7
Stipulated Settlement Agreement for Ramrod Key.................................................................................... 25
TOTAL... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ................................. ... ... ... .....612
Compiled
BOCC packets for the two repealer ordinances................................................................................ ...........2
Planning Commission Packets for Lower Sugarloaf Key zoning and Overlay proj ects .............................2
Created
Set up weekly Comp Plan Staff Meetings for through year end 2010......................................................... 1
Edi ted
CBRS notebook .............................................................................................................................. ........... 1
2006 CIP and 2008 repealers BOCC Packet (agenda item summary, ordinances) ..................................... 4
Miscellaneous
2010 Capital Improvements Element .......................................................................................................... 1
Gantt charts for our project management projects, and one for K&S tasks ................................................ 1
K&S Budgeting - working with Michelle - continuing basis..................................................................... 4
Research for updating of Comprehensive Planning web page ................................................................... 1
Started the annual update for the Public Facilities Capacity Assessment Report 2009............................... 1
Started the research on which planning processes are needed..................................................................... 1
Telephone - agreement meeting date with County Krause - LUD ............................................................. 2
Telephone - County attorneys regarding SugarloafKey property .............................................................. 2
Updated BPK LCP on Web Page................................................................................................................. 1
Visio Software - downloaded.................................................................................................................... .. 1
Wrote project list for comprehensive planning projects ..............................................................................1
21
Reviewed Lower SugarloafKey projects with resident .............................................................................. 1
Telephone Conversations
Telephone - Big Pine Key Resident questions
Telephone - DCA regarding MDJ Investments FLUM FAR
Telephone - RE Reece - regarding set backs for Cudjoe Key Property Owner
Telephone - with NNK Resident on CBRS notebook
Telephone and emailed - Plat information on final bond
Comp Plan Update Teleconference with Keith & Schnars to review progress
Conference Call with Reed Ewing regarding hurricane evacuation
Conference Call with K&S regarding existing land use maps
Follow-up Conference Call with K&S regarding existing land use maps
Wisteria Island Sub-area proposal conference call
Responded to E-mails and phone calls
Estimated
Estimated at 5 per day per planner (2) - in person inquiries
Estimated at 10 per planner (7) per day - telephone inquiries
Estimated at 5 per planner (7) per day - email inquiries
Environmental Resources Performance Review
Site Visits:
Code Enforcement Referral
Land Authority Referral
Permit Application Site Visit
Wetland Delineation
Other:
Site Visits (Miscellaneous)
Written correspondence/ biological assessments:
Code Enforcement Assessment Memo
GIS Map (assorted)
Long Dock V ariance Memo/Approval
Meetings & miscellaneous:
REEF Lion Fish meeting
DRC
Tier Review
ACOE Interagency Outreach
Other:
Phone Calls (estimated 3 persons)
Front Counter Walk-in (estimated 3 persons)
Building Department
1
1
2
1
1
25
300*
2100*
300*
8
1
18
2
60
7
67
1
1
2
2
2
400
300
NUMBER OF PERMITS (*New system for last wk *4/1/10-4/23/10 Mar. 2010 Feb. 2010
APPS SUBMITTED not included this report) 591 668 576
PERMITS ISSUED 558 575 489
WALK THRU 15 17 84
CERT OF OCCUPANCY 6 96 13
INSPECTIONS
22
TOTAL 1744 2917 2456
AVERAGE PER DAY (14 working days) (14) 125 (23) 127 (19) 129
PER DISCIPLINE: BUILDING/ROOFING 739 1173 993
ELECTRICAL 217 357 275
PLUMBING 559 1058 929
MECHANICAL(A/C) 80 83 52
GAS 9 23 12
PLANS REVIEWS
TOTAL 2734 3659 3119
AVERAGE PER DAY (14 working days) (14) 195 (23) 159 (19) 164
PER DISCIPLINE :ABO 214 300 220
BIO 47 99 72
CODE ENF 2 6 3
CODE ENF 3 2 3 1
COORD 69 114 76
ELECT 57 61 77
EXAM 110 158 129
FEMA 10
FILE 4 3 3
FIRE 10 25 18
FLOOD 76 96 65
MAR-BLDG 271 444 371
MECH 26 20 28
OFFICIAL 10 6 1
PENDING 8 8 8
PLAN 29 45 50
PLUMB 33 39 35
READY 6 6 2
S.1. BUILDING 126 204 158
TRACK 1 2 1
UK-ABO 85 220 273
UK-BIO 95 146 106
UK-BLDG 494 479 414
UK-CODE 20 39 30
UK-COORD 230 356 329
UK-ELECT 54 85 72
UK-EXAM 133 154 132
UK-FILE 12 17 14
UK-FIRE 35 54 52
UK-PENDING 46 38 52
UK-MECH 26 27 15
UK-PLAN 81 108 100
UK-PLUMB 29 56 33
UK-READY 270 204 131
UK-ROOF 6 15 16
UK-ROGO 2 3
UK-TRACK 17 17 26
* Conversion to new s stem revented the inclusion of the last week's statistics for this re art (anI ).
23
Applications bv Permit Location 2010 vs. 2009
January, January, March, April, April, TOTAL, TOTAL,
09 10 February,09 February, 10 09 March,2010 09 2010 09 10
Upper 153 193 141 331 199 383 204 518 697 1425
Middle 14 18 17 10 20 35 32 41 83 104
Lower Keys 203 205 112 190 165 248 230 222 710 865
Total 370 416 270 531 384 666 466 781 1490 2394
3000
Z500
ZOOO
1500 I<cy LJ rgo
1000 . MJrJlhon
Slack IslJ nd
500
TOlJI
0 . .
~ ~ ~ ~ ~ ~ ~ ~ ~ ~
....\1 ....\1 .;-\ ....\, ~, ""\.) ;~1 "'() ~, ~,
i" i" .,,'b" i''' "C; ",-, 9.' ~ :\.y. :\.y.
~v ~v :0""" ,,'" _t;..'1.> "c;Y 1;>' !..." 0 0
\'1.> \'1.> xC x?? ~. ~'1.> '?-'< -<...: -<...:
*This chart depits the location of the project
PLAN REVIEWS, 2010 vs. 2009
April, April, TOTAL,
January, 09 January, 10 February, 09 February, 10 March,09 March,2010 09 10 TOTAL, 09 10
2464 2838 2418 3119 3185 3659 3142 3310 11209 12926
14000
1 2000
10000
8000
6000
4000
2000
o
Scncs1
'"' 0 '"' 0 '"' 0 '"' 0 '"' 0
0 --' 0 rl 0 --' 0 --' 0 rl
i i i i ..c. 0 ;:{ ;:{
roJ ;: ;:
co co co co i:' ..c a. a. f- f-
:J :J 2 2 co \:' <r <r 0 0
c c ;s:
r:J r:J ..0 ..0 r:J f- f-
" " ;s:
LL LL
PLAN RCVICWS, 2010 vS 2009
24
Inspections, 2010 vs. 2009
January, January, February, February, March, March, April, April, TOTAL, TOTAL,
09 10 09 10 09 10 09 10 09 10
Building 1092 1,031 1027 1,025 1,270 1,173 1,063 1,023 4,452 4,252
Plumb/Mechanical 264 1,156 241 1,061 487 1,164 356 952 1,348 4,333
Electrical 319 271 290 281 372 357 293 309 1,274 1,218
Total 1675 2,458 1558 2,367 2,129 2,694 1,712 2,284 7,074 9,803
1Z000
10000
8000
6000 Building
4000 I . Plumb!McchJnicJI
[lcclricJ I
ZOOO
I I I TOlJI
0 . I . . I
~ ~ ~ ~ ~ ~ ~ ~ ~ ~
.;-\' .;-\' .;-\' .;-\' 0" 0" !...~, !...~, ~' ~'
,;;,'1.> .,)'1.> .;:,'1.> .,)'1.> _ t;..'{} _ t;..'{} '?-'< '?-'< ,,0'" ,,0'"
\'1.>~ '1.>~ :0" '$)" ~. ~. ., .,
\ xC xC
Inspectors
April, 2010 Total # Average 19 days
Acker, Scott 342 18.00
Albarran, Mike 158 8.32
Bowden, Mike 177 9.32
Kasprzak, Adam 326 17.16
Phinney, Tucker 184 9.69
Sellers, Corey 357 18.79
Sullivan, Steve 354 18.63
Tugwell, Paul 379 19.95
25
400
350
300
Z50
zoo
150
100
50
Acker,
Scoll
AI bJ rrJ n, Bowden, I<JspuJ k, Ph i n ney, Sellers,
Mike Mike AdJm Tucker Corey
SullivJn, Tugwell,
Sleve PJul
. TOlJI H
o
Building Department Revenue
January, 09 January, 10 February, 09 February, 10 March,09 March,10 April,09 April, 10 TOTAL,09 TOTAL,10
K.L. $104,934 $62,624 $71,079 $76,290 $176,407 $83,739 $111,473 $90,832 $463,894 $313,486
Mar. $105,795 $58,384 $80,070 $56,020 $98,483 $87,096 $105,767 $59,913 $390,118 $261,414
5.1. $25,468 $25,138 $16,873 $24,072 $26,139 $29,329 $21,431 $22,230 $89,912 $100,770
Total $236,198 $146,147 $168,023 $156,382 $301,030 $200,165 $238,672 $172,976 $943,924 $675,671
$1,000,000,00
$900,000,00
$800,000,00
$700,000,00
$600,000,00
$500,000,00
$400,000,00
$300,000,00
$ZOO,OOO,OO
$100,000,00
$0,00
I
I
I
I
I
I
~ ~ ~ ~ ~ ~ ~ ~ ~ ~
.;-\' .;-\' .;-\' .;-\' 0" 0" !...~, !...~, ~' ~'
~ ~ ~ ~ '{} '{} ~ ~ ~ ~
~ ~ ~ ~ ~ ~ -<...: -<...:
\ \ xC xC
I
I
26
I<ey LJ rgo
. MJrJlhon
I
Slack IslJ nd
TOTAL
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 19,2010
Division: County Administrator
Bulk Item: Yes x No
Department: County Administrator
Staff Contact PersonlPhone #: Connie Cyr /292-4441
AGENDA ITEM WORDING:
Approval of the request to send a letter to President Obama in opposition of the drilling for oil and gas
off Florida.
ITEM BACKGROUND:
The county was contacted by Paul G. Johnson, State Programs & Policy Director for Reef Relief to
request that we take this opportunity to work together to send a clear message, what Reef Relief feels
is an important message to our President.
PREVIOUS RELEVANT BOCC ACTION:
Resolutions #223-2008 and #139-2006 supporting efforts to protect Florida from offshore drilling &
exploration
Resolutions #178-1988 and 203-1987 expressing opposition to any offshore drilling in and about the
Florida Keys
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A
INDIRECT COST:
BUDGETED: Yes _No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
AMOUNTPERMONTH_ Year
No
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DOCUMENTA TION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 7/09
DRAFT
President Barrack Obama
White House
2600 Pennsylvania Avenue
Washington, D. C.
April ,2010
Dear President Obama:
The undersigned governments and organization of the Florida Keys respectively request that
you publically reconsider any plans to include the Eastern Gulf of Mexico and South Atlantic
planning areas in the Minerals Management Services next 5-year planning for future leasing
and drilling for oil and gas off Florida.
The recent Transocean drilling incident aboard the Deepwater Horizon off of Louisiana and
resultant oil spill that is now threatening sensitive shorelines and coastal economies along the
entire northern Gulf region, including the Keys, is cause for such action.
Please show the citizen of Florida, the Gulf coast and the entire United States that some areas
of our country besides the arctic are just too environmental sensitive and the economic
consequences just too great, for these extremely dangerous and risky activities to be seriously
considered.
Sincerely,
Monroe County
City of Marathon
REEF RELIEF
City of Key West
City of Key Largo
Representative Ron
Saunders
City of Layton
Islamorada, Village of Isis.
From: Stephen Frink <sf@stephenfrink.com>
Date: May 4,2010 7:16:05 PM CDT
To: "Dolly M. Garlo, RN, JD, PCC" <dmgarlo@AllThrive.com>
Cc: Billy Causey <Billy.Causey@noaa.gov>, Bruce Popham <Bruce@marathonboatvard.com>,
"David A. Score" <David.A.Score@noaa.gov>, David Rice <dricekeys@yahoo.com>, Frances
Strauss <frances.strauss@raymondiames.com>, George Neugent <Neugent-
George@MonroeCounty-FL.Gov>, "J. Allison DeFoor II" <allison@gogreenstrategies.com>, .
John Morrill <iohn@grantspro.net>, Judy Halas <emimoorings@gmai1.com>, Martin Moe
<martin moe@yahoo.com>, "<Sean.Morton@noaa.gov>" <Sean.Morton@noaa.gov>, Suzanne
Holmquist <suzanneholmquist@bellsouth.net>, Tom Davidson <tndd@Bellsouth.net>,
"<Diana@sanctuaryfriends.org>" <Diana@sanctuaryfriends.org>
Subject: Re: FL Keys Oil Spill Response
I urge restraint at the moment. There will be plenty of tine for recriminations and future strategy.
In crisis is not the time for us to announce a public position.
My 2 cents. Off to Indonesia tomorrow. Hope our ecosystem is healthy when I come home in 2
weeks.
Stephen Frink
http://www.stephenfrinkphoto.com
Cell - 305-766-8832
iPhone transmission. Please excuse brevity & typos.
On May 4,2010, at 8:03 PM, "Dolly M. Garlo, RN, JD, PCC" <dmgarlo@AllThrive.com>
wrote:
Dear Board, and especially Executive Committee,
1. Would you like something similar to go out to the SFFFK emaillist?
2. Also, would you like me, on behalf of the SFFFK Board, to endorse the letter (written
by The Nature Conservancy) that is contained in the body of the message below. You
may have gotten it under separate cover from TNC/Alison Higgins. I have re-written the
letter on my own personal letterhead and sent it already, but if you want our
organization to endorse the letter, please let me know and I'll communicate that to
Alison/TNC prior to May 7. If I get yea's from the Exec Cmte (currently me, Judy and
Bruce) via email it can count as a board resolution for action. If anyone has any
significant objection to endorsing the letter, please let me know that, too.
Thanks.
--Dolly
From: Reef Relief [mailto:reefrelief@gmail.com]
Sent: Tuesday, May 04,2010 6:13 PM
To: dmgarlo@AIIThrive.com
Subject: FL Keys Oil Spill Response
If you're having trouble viewing this email, you may see it online.
S send this to a friend
WE AlE OPPOSED
TO on DRILLING AND
EXPLORATION ON OUR COAST
Keys Community Responds to Oil
Spill Threat
TONIGHT
May 4th (Tue) - CERT (Citizens
Environmental Response Team) oil spill
mtg at Sippin' Cafe 424 Eaton St, KW. 8
pm
TOMORROW
May 5th (Wed) - Florida Keys
Community College Oil Spill Forum, 5:30
pm, Library. Speakers panel and Q&A.
Also to be broadcast on 104.1 FM, US1
Radio
NEXT WEEK
Reef Relief urges you to sign your
company or organization on to our
letter requesting that President Obama
reconsider any future leasing and
drilling for oil and gas off the Florida in
the Gulf of Mexico and South Atlantic
until the cause and effects of this
ongoing oil spill known and resolved.
DRAFT
President Barack
Obama
May 7, 2010
White House
1600 Pennsylvania Avenue, NW
Washington, DC 20500
Dear President Obama:
We, the undersigned governments,
organizations, and businesses of the
Florida Keys respectively request that
you publically reconsider any plans for
future leasing and drilling for oil and gas
off Florida in the Gulf of Mexico and
South Atlantic until the cause and
effects of this ongoing oil spill tragedy in
the north central Gulf are known and
resolved.
May 11th (Tues) - Special Workshop on
Oil Spill (Open to the public), Monroe
County Nelson Govt Center Bldg, Key
Largo, 1 pm
Oil Spill Updates and
Information
http://www.deepwaterhorizonresponse.c
om/qo/site/2931/
http://ocea nservice. noaa. qov/
http://www.kevsnet.com/20 1 0/05/01/215
195/kevs-have-all-eves-on-
spreadinq.html
FLORIDA EMERGENCY INFORMATION LINE
ACTIVATED IN RESPONSE TO DEEPWATER
HORIZON INCIDENT
~HotJine provides Floridians information
regarding the Deepwater Horizon Response~
TAlLAHASSEE- -
The Florida Emergency Information Line
(FEll) will operate from 8 a.m. to 6 p.m.
until further notice. The number for
residents to call is:
The Florida State Emergency Information
Line activated at 10 a.m. Eastern Standard
Time on Monday, May 3 to provide
Floridians a link to informational resources
regarding the Deepwater Horizon response.
800-342-3557
The State Emergency Operations Center in
Tallahassee remains activated to a level 2,
or Partial activation, and emergency
management officials are continuing to
coordinate with local, state and federal
partners to ensure Florida's coastline is
The recent Transocean drilling incident
aboard the Deepwater Horizon off
Louisiana, and resultant 200,000 to
nearly one million gallons per day oil
spill that is now threatening sensitive
shorelines and coastal economies along
the entire northern Gulf region,
including the Florida Keys, is cause for
such action. All spills in the Gulf of
Mexico must exit through the Straits of
Florida and our Florida Keys.
Completed in 2001, the Deepwater
Horizon rig operated by BP Oil
represented the cutting edge of drilling
technology that is currently touted as
"safe and reliable" for expanding offshore
drilling in the deep waters of the Gulf
and South Atlantic. This spill clearly
demonstrates that these technical "safe
guards" are not reliable nor safe enough
to protect our sensitive marine and
coastal resources and the many jobs and
economies they support.
Although you have indicated your
willingness to halt drilling, it does not
make sense to allow further leasing in
these areas to proceed.
Please show the people of Florida, the
Gulf coast and the entire United States
that you do care and that some areas of
our country are just too environmentally
sensitive and the economic
consequences just too great for these
extremely dangerous and risky activities
to be seriously considered.
Thank you
Sincerely,
YOUR ORGANIZATION HERE (Please Email
your organization's name, your name
protected.
For the most up-to-date information on
Florida's Deepwater Horizon response, as
well as health and safety tips, visit
www.deo.state.fl.us/deeowaterhorizon.
and title to reefrelief@gmail.com or
ahiggins@TNC.ORG by May 15th and we
will include you in our letter.
ALSO, PLEASE FEEL FREE TO WIDELY
DISTRIBUTE THIS SIGN-ON LETTER
TO YOUR BUSINESS FRIENDS AND
NEIGHBORS
..,_,,1
'. ,'." '.
--;">"""'" ,~,;" :~'v~.,..i, ":f",r '~'.- --+,-""",,,,,,,',)
Join online by clicking the donate now
button or go to www.reefrelief.orq Join by
calling Reef Relief at 305-294-3100
...,.
IDllTE IIIW
Mail your donation to: Reef Relief P.O.
Box 430, Key West, FL 33041
Or visit Reef Reliefs Environmental
Center at 631 Greene 81. in Key West
P.O. Box 430 I Key West, FL 33041-0430 US
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