HomeMy WebLinkAboutN. Sheriff
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 19. 2010
Division:
Monroe County Sheriff's Office
Bulk Item: Yes 1-
No
Department: Grants
Staff Contact Person/Phone #: Tamara Snider /292-7092
AGENDA ITEM WORDING:
Approval of an MOU between the Monroe County Sheriff's Office and Monroe County Board
of County Commissioners to apply for reimbursement of funds from the UASI FY 2008 Grant
/ Homeland Security Office of Domestic Preparedness with the City of Miami. $201,720.00
from the grant will be used to purchase equipment approved by the granting agency.
ITEM BACKGROUND:
Transaction will be reported on FY10 for both the Sheriff and the BOCC
PREVIOUS RELEVANT BOCC ACTION:
The BOCC has entered into a Memorandum of Agreement through the Urban Area Security
Initiative (UASI) Grant Program for FY 2008. The agreement, dated September 30, 2009,
between the City of Miami and Monroe County was approved at the BOee meeting of
January 20, 2010.
CONTRACT/AGREEMENT CHANGES:
None
ST AFF RECOMMENDATIONS:
Approval
TOTAL COST: $201.720
BUDGETED: Yes ~ No
COST TO COUNTY: 0.00
SOURCE OF FUNDS: FY 2008 UASI
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
-~ - -
APPROVED BY: County Atty ~ ~ing _ Risk Managemeut
DOCUMENT A TION:
Included
x
Not Required_
DISPOSITION:
Revised 11/06
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: 11110/2009
Expiration Date: 05/3112011
Contract Purpose/Description: Monroe County is participating in a Homeland Security Office of
Domestic Preparedness grant with the City of Miami. $201,720.00 from the grant will be used to
purchase equipment for the Sheriffs Office approved by the granting agency.
Contract Manager: Tamara Snider
(Name)
6065
(Ext. )
Monroe County Sheriff's Office
(Department)
for BOCC meeting on: May 19, 2010
Agenda Deadline: May 4,2010
CONTRACT COSTS
Total Dollar Value of Contract: $201,720.00 Current Year Portion: $201,720.00
Budgeted? Yes X No Account Codes: 125- I'~S,.,q - G64~-XXXXXX
Grant: $201,720.00
County Match: $0.00
Estimated Ongoing Costs: $0.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.g, Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director ~l) YesO No
Risk Management \.....f "3J/~ YesD No
O.M~~purchaSing ~(O YesO No
CO~YAttorney .~~ YeSDNO~ '/~U
comme~:~D~KM.f Needs h ~ s/q~vl ~ &l1~~o vrve
~ rrrJD ik (b~'
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Date Out
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4~23-lo
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OMB Form Revised 9/11/95 Mep #2
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this
day of , 2010, by and between the Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Monroe County
Sheriffs Office, hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness has awarded a grant the State of Florida Department of Community Affairs through
the FY 2008 Urban Area Security Initiative (UASI), and
WHEREAS, the State of Florida Department of Community Affairs has awarded a
sub grant ofthese funds to the City of Miami through a federally-funded subgrant agreement, and
WHEREAS, the COUNTY entered into an agreement with the City of Miami on
September 30,2009, by which the City of Miami sub-granted the sum of two hundred and one
thousand seven hundred twenty dollars ($201,720.00) to Monroe County for the purchase of
equipment approved by the granting agency as well as other items, and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment for use by
the SHERIFF in accordance with the COUNTY'S agreement with the City of Miami,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from November 20, 2009, through May
31, 2011, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The SHERIFF will purchase equipment as outlined in the
COUNTY'S agreement with the City of Miami, attached as Attachment A and made a part
hereof.
3. OWNERSHIP - The SHERIFF will retain ownership of the approved equipment,
and will be maintained on the Sheriff s inventory.
4. FUNDS - The total project budget to be expended by the SHERIFF in
performance of the services set forth in "Attachment A" of this agreement shall be the total sum
of$201,720.00. The total sum represents federal grant support in the amount of$201,720.00 and
matching funds in the amount of $0.00. All funds shall be distributed and expended in
accordance with the grant agreement.
Monroe County Sheriff's Office - MOU UASI FY 2008
Page 1 of 4
5. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Memorandum of Agreement for Participating Miami UASI IV Agencies"
therefore and all laws, rules and regulations relating thereto are incorporated by reference
(Attachment A).
6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after
purchase of the equipment, an itemized invoice properly dated, describing the equipment
purchased, the cost of the equipment, and all other information required by the COUNTY for
reimbursement. Upon receipt of the appropriate documentation the COUNTY shall reimburse
the SHERIFF for the said expenditures.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment purchased by the
SHERIFF after the SHERIFF has received notice of termination. In the event there are any
unused grant Funds, the SHERIFF shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY
Jv.Iotu:Q'il Ceufl:ty 01(.111ls Attministrntor
UQO-Simonti"ln Stleet
-Key-West;-FL BB4tr
FOR PROVIDER
Monroe County Sheriff Robert P. Peryam
5525 College Road
Key West, FL 33040
.A.R.Q.
Director
Monroe County Emergency Management
490 63rd St., Suite 150
Marathon, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shaUlearn that funding from
the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the
services specified herein, this Agreement may then be terminated immediately, at the option of
the COUNTY, by written notice oftennination delivered in person or by mail to the SHERIFF at
its address specified above. The COUNTY shall not be obligated to pay for any services
provided by the SHERIFF after the SHERIFF has received notice oftermination.
Monroe County Sheriff's Office - MOU UASI FY 2008
Page 2 of 4
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice
of material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
12. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
Monroe County Sheriff's Office - MOU UASI FY 2008
Page 3 of 4
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
Witness
Title:
MONROE COUNTY SHERIFF'S BfFICE
~~nw~~
MARK l. WILLIS
GENERAL COUNSEL
DATE: r//;,27 20lD
Monroe County Sheriffs Office - MOU UASI FY 2008
Page 4 of 4
Monroe
. County
Emergency
Management
490 63rd St. ocean
Suite 150
Marathon, FL 33050
Ph: 305-289-6018
Fax: 305-289-6333
MEMORANDUM
DATE:
12/09/2009
TO:
Kathy Peters
County Attorney Office
FROM:
Jose T ezanos
8UBJECT:
UA81 FYOB
City of Miami MOA
FDEM Agreement 10D8-48-11-23-02-195
Hi Kathy, we are attaching four (4) original copies of the above subject for review
and approval by your office, OMS, and Risk Management. We would like to enter
this item in the January 201\ 2010 soce meeting. Please return caples to this
office.
Thank you for any assistance you may provide,
Jose
ATTACHMENT A
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 20.2010
Division: Emergency Services
~.1.0i
I
Bulk Item: Yes ~ No
Department: Emergency Management
Staff Contact Person: Jose Tezanos X6325
AGENDA ITEM WORDING: Approval ofa Memorandum of Agreement with the City of Miami dated
September 30,2009 concerning an United S~Department of Homeland Security's Office of Grants &
Training (00&1), through the State of Florida Division of Emergency Management (FDEM) sub-grant
(Agreement ## 1 ODS48~ 11 ~23-02-I95), and authorization for the County Administrator to execute any other
required documentation in relation to the application process.
ITEM BACKGROUND: The United States Department of Homeland SecuritYs Office ofOrants & Training
(00&1), through the State of Florida Division of Emergency Management (FDEM), h8s subgranted the Urban
Area Security Initiative (UASI) Grant Program, FY 2008, to the City of Miami, Miami-Dade and Monroe
Counties, and the City of Hialeah in the amount of$II,271,885.00. This program targets homeland security
:funding to "high threat" urban areas m order to prevent, respond, and reco acts of terrorism.
Monroe County is receiving $320,004.00 and it breaks down as folio ; MeSO $201, 20.0 and MCEM
$118,284.00,
PREVIOUS RELEVANT DOCC ACTION: The UASI FYOS, FY06, and UASI FY07 were approved on the
March 15, 2006. May 11,2007 and March 19, 2008 BOCC meeting respectively.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: It is appropriate to accept UASI FY08 Grant award. The Monroe County
Sheriff Office to provide the MCBOeC a MOU to apply for reimbursement of funds. A revenue fund to be
established by OMB.
TOTAL COST: $ 320.004.00
BUDGETED: Yes_
No~
COST TO COUNTY: NONE SOURCE OF FUNDS: VASI Grant
REVENUE PRODUCING: Yes _ No....x. AMOUNT PER MONm_ Year_
APPROVED BY:
County Atty X- OMBlPurobasing --X- Risk Management,...X
DOCUMENTATION: Included X
Not Required_
DISPOSITION:
Revised 8/06
AGENDA ITEM ##
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
City of Miami
Contract
1......_ _
Effective Date:
Expiration Date:
IODS-48-11-23-02-195
November 20, 2009
May 31,2011
Contract PurposelDescription:
The United States Department of Homeland Security's Office of Grants & Training
(OG&T), through the State of Florida Division of Emergency Management (FOEM).
has subgranted the Urban Area Security Initiative (UASI) Grant Program, FY 2008, to
the Cit ofMiam~ Miami-Dade and Monroe Counties, and the Ci of Hialeah in the
of 11 620600.00 Droe Coun i ivin 0004.00 and' r
down as follows' MCSO $201 720.00, and the MCEM 5118,284.00. The MCBOCC will
need a MOU from the Me Sheriff Office. A revenue fund needs to be established.
Contract Manager: Irene Toner
(Name)
6065
(Ext.)
14
(Department/Stop Ii)
for BaCC meetin on
Jan. 20 2010
enda Deadline: Jan. 5 2010
CONTRACT COSTS
Total Dollar Value of Contract: $ 320,004.00 Current Year Portion: $ 320,004.00
Budgeted? YesD No 181 Account Codes: 125-_-_-_-_
Grant; $ 320,004.00 _-_-_-_._
County Match: $ 0 _-_-_-_-_
~ - - -
--------
ADDITIONAL COSTS
Estimated Ongoing Costs: $Q/yr For: N/A
(Not included in dollar value above) (eg. utiUtiH:' . salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director - YesDNoD
Risk Management - YesDNoD
Q,MB.lPurchasing - YesDNoD
County Attorney - YesDNoD
Comments:
~itp of ;!fIlliami
"EDRO G, HERNANDEZ
City MlIIlIIser
MAURICE L. KEMP
Fire Chief
December 7, 2009
Jose Tezanos
Emergency Management Planner
Monroe County
490 6311I Street Ocean,. #150
Marathon, FL 33050
RE: Memorandum ofUndentandlne: for VASI FY 2008
State Contract Number 10D8-48-11-%3-02-195
Dear Mr. Tezanos:
Please find enclosed the executed 2008 UASI agreement, its Resolution, as well as the
Memorandum of Agreement between the City of Miami and Monroe County, establishing the
parties' responsibilities in connection with the implementation and support of the Urban Area
Security Initiative Grant Project FY 2008 administered by the City of Miami's Department of
Fire-Rescue. Please process and sign and return (3) originals.
Should you have any questions concerning this submittal or require further information, please
contact me at (305) 4] 6.5429 or kiordahl@miami9:ov.com.
Sincerely,
~~~MJ
Project Coordinator
Miami Urban Area Security Initiative
City of Miami Department ofFire.Rescue
/ij
Enclosed
DEPARTMENT OF FlRE-RESCUElAdministmlion
tI S 1 N.W. 7. Street I Miami, F133136/ (305) 575-5216
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2008 AGENCY
UMonroe County"
This Agreement is entered into this:50~ day of &).e.~~..Ivr- , 2009, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agencyn) and Monroe County, (the ~Partjcipating Agenct).
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $11,271,885 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2008; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2008; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2008 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2008 Urban Area has been defined as the City of Miami, Miarni-
Dade and Monroe Counties, and the City of Hialeah. and anticipates sub-granting a
portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. 0'1 - 04/3 ,
adopted on$,Jf. 10, cJ n'J '1. has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond toa terrorist threat or act.
L~)W Oq~)7ft?/)
Page I oflO
NOW THEREFORE. in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2008 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement'serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2008 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life andlor catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
Page 2 of 10
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2008. The UASI Grant Program 2008 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local govemments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; m1JJti-agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to selVe on
the Urban Area Working Group, The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. UASI Grant Program 2008. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for the
UASI Grant Program 2008 was appropriated by U.S. Congress and is authorized
by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act,
2003, The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism fornthe selected urban areas.
Page 3 of 10
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal. mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessmentl which will in turn guide the
development of an Urban Area Homeland Security Strategy.
0, Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications. healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the 8AA POCo
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
Page4oflO
I. Submitting required reports.
v. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fjre~Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Developing sub-grants for municipalities within each county in accordance with UASI
Grant Program 2008 requirements. Participating Agencies and sub-grantees must
abid.e by the grant requirements including budget authorizations, required
accounting and reporting on fund usage, use of funds only for the intended purpose,
and tracking of federally funded assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying wIth all UASI Grant Program 2008 requirements.
E, Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, health care and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy,
Page 5 ofl 0
H. Complying with the requirements or statutory objectives of federal law.
l. Ensuring satisfactory progress toward the goals or objectives set forth In the grant
application.
J. Following UASI Grant Program 2008 agreement requirements and/or special
conditions.
K. Submitting required reports as prescribed by the Sponsoring Agency.
l. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein fs Intended to serve as a waiver of sovereign immunity by any
party to which sovereign Immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any manner arising out of this Agreement or any other
contract.
Page 6 of 10
E. This is a reimbursement grant that requires the Partlclpating Agencies to purchase,
receive, and pay invoices in full for equipment. services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency,
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization.wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMS
Circular A-133.
B, The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recJplents of
UASf Grant Program 2008 assistance for audit a.~d examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C, Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit Categorical Assistance Progress Report to describe progress to date in
implementing the grant and its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 ofl 0
VUI. CONDITIONS. AMENDMENTS. AND TERMINA rlON
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be In conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement. and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreem~nt may be modified or amended only with the written agreement of
each of the parties,
D. This Agreement may be tenninated by either party on thirty (30) days written notice
to the other party.
E. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
F. This Agreement may be executed in several parts, each of which shalf be
considered a valid Agreementl provided that each of the parties to the Agreement
has executed at least one (1) original copy of the Agreement and has transmitted
copy of the signature page hereof to the other parties.
G. This Agreement will end on May 31, 2011 r unless otherwise extended I at which
time the parties may agree to renew the association. Renewal will be based on
evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the grant.
Page 8 oflO
(
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
By:81:w,.;f/tL 0_ 3h~
Priscilla A. Thompso~ Cr
City Clerk '1 ~ 30 ,... () (
dez
BY:
. Pedro G. He
City Manager
APPROVED AS TO FORM AND
CORRECTNESS:
.- .- "'"'"""
BY:
Julie O. Bru
City Attorney
LeeAnn Breh 1 Director
Risk Management
. '
'.:c :.
. -~ ~. ...~ '.
PARTICIPATING AGENCY
"Monroe County"
-
'",,"-"'
. ,'~, ,. ',.
e.; '. j;.;r:;;, !'"
:. \:'(" ">:c:.i;:::'
~ri~~f.:.:i
'. ..... ' ;~. .
n';'~::'::':';.:r::::" f'l, 4-. 1
~atJ..C.~
Name: Danny L. Kolhage, Clerk
,ja 0/10
Title:
TITLE: Hayor/Chainun
Page 9 of 10
(
(
APPROVED AS TO FORM AND
CORRECTNESS:
~ .#J
I-z- - f S-- ?1xf1
......,os'
Page 10 of 10
....,.-::....:ST.A..TE,PI=..fLQRIDA. .... '. . . .
. . . . . ':". '" ., . : -DIVISi()t.foF~..EMERGENCY MANAGEMENT.. '. "
',.:.;.:FINANCIALi-nSTORV; REPORtiQUARTERl Y STATUS REPORT,
... '::'.' ......<FOR.ivI~~tAND2:... .
,''_, ..
l':':
:. ' ~. .~ '.
GRANTEE:
(check the quarter of submIssion along with year)
p:UARTERLY REPORTING DUE DATES
JANUARY 1 - MARCH 31 - Due no later than April 30, _
APRIL 1 - JUNE 30 - Due no later than July 31, _
JULY 1 - SEPTEMBER 30 - Due no later than OCTOBER 31, _
OCTOBER 1 . DECEMBER 31 - DUe no later than January 31, _
AGREEMENT #
:~~-'~:::'~{~:\:: '.),!:U:~:~~).::.r:.~;.;:~}/~~~M4~~;:~~~~~~:: ,~7,~t';:~.~':~:.W.f;N-,::1}:~;~~' '(f.qN~SJ#.P'~N~E.D.?'{~
1. P1annlna Costs
2. Organizational Activities
lIImlted to 25% of the total UASI award}
3. Tnllnlna Costs
4. Exercise Costs
5. Eoul Dment Accrulsltion Costs
6. Management and AdminIstration Costs
IIlmlted to 3% ofthe total award}
7. TOTAL EXPENDITURES
TOTAL PAYMENTS PREVIOUSLY RECEIVED
I hereby certify that the above costs are.true and valid costs Incurred In accordance with the project agreement.
This Information must be clearly linked to the project TlMELlNE, DEUVERABLES AND THE SCOPE OF WORK.
. R&port events, 'progress, delays, etc. that pertarn to this project
(Attach additional pages(s) if needed)
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Department of Homeland Security
2008 Urban Areas Security Initiative (UASI)
CONTRACTUAL FORMS and REQUIREMENTS
Quarterly Financial History Report! Status Report (Form 1 and Fenn 2):
1. These reports must be completed in full quarterly. These are required reports and must be submitted within 30 days of
the end of each report pl;lrlod In order to be considered In compliance with the terms of the contract
2, These reports are to Include, but not be limited to, the work that has been completed, the work in progress and the timeline
of the work left to be completed, If any delays from the original time line have occurred, specify the reason and revise the
completion timeline.
3. If expenditures do not occur during a given report period, Forms 1 and 2 should be submitted with complete Information clearly
linked to the project.
Reimbursement Request (Form 3), Detail of Claims (Form 4) and Budget Detail Worksheet (Form 48):
1 These forms are to be filed as needed. Complete Reimbursement Request by entering all information needed for
reimbursement.
2 The Detail of Claims form must accompany the Reimbursement Request form, along with the Budget detail
Worksheet.
3. The Reimbursement Request form must be signed by the contract manager or someone with equal authority.
Claims are to be submitted to the following address:
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF RESPONSE
DHS GRANTS UNIT - Attn: (Carolyn Washington)
2555 SHUMARD OAK BOULEVARD
TALLAHASSEE, FLORIDA 32399-2100
Close Out Report - (Form 5):
1. Close Out Reports are due as soon as the final payment has been made and all final expenditures have occurred.
2. The contract cannot be consIdered closed until the Close Out Report has been received,
Documentation of project expenditures:
1. Grantees must maintain documentation of expenditures for a minimum period of five years following the close of
project/program operfltions unless audits require a longer period of time.
2. Grantees should maintain a financial file with copies of back-up documentation for all paid project/program e>lpendilures
made by the grantee during the grant period. Documentation of eXDendltures aaalnst the oroaram will be reviewed and
verified durina on-site monitoring visits or when necessary by the OEM staff. Acceptable documentation Includes copies
of purchase orders and paid vouchers, paid invoices or cancelled checks, payroll vouchers, journal transfers, etc. These
documents should be submitted when requesting reimbursement.
3, In order to document hours worked on the program by permanent or temporary staff, the grantee may use fts own time
and attendance forms.
4. All claims for reimbursement of expenditures must be submitted on the approved DCA financial reporting forms,
Claims not submitted on the orooer form cannot be processed and will be retumed for correctIons.
IF YOU WISH TO OBTAIN THESE FORMS ELECTONICALL y, PLEASE NOTIFY YOUR CONTRACT MANAGER
. 'STATE OF,FLQRIDA,
. DIVISION OF EMER~ENCV IVIANAGEMENT
REIMBURSEMENT'REQUEST ' ',.
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Address Payment #
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Aareement # Agreement Amount
COSTS INCURRED DURING THE PERIOD OF:
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through
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1. Planning Expenditures $
2. Organization Activities Expenditures $
(limited to 25% of the total UASI award)
3. Training Expenditures $
4. Exercise Expenditures $
5. Equipment Acquisition Expenditures $
6. Management and Administration Expenditures $
(limited to 3% of the total award)
7. Total Expenditures $
I hereby certify that the above costs are true and valid costs Incurred In accordance with the project agreement
Signed
Contract Manager or Financial OffIcer
M~iJi~i:;m~l.f~~fI~~I~~im~~ili!l~~7;lf~ffi.Alj~tflbtW]~:~;J~~fwl~rlli~fl~ii@~0rf~~R~I,?;~i~W1I~iliMf~;~%TI;;i;~~~![~E71~Hl~~;lj11~;&1~~IW~i~~r
TO BE COMPLETED BY OEM STAFF
AGREEMENT AMOUNT
PREVIOUS PAYMENT{S)
THIS PAYMENT
TOTAL AMOUNT TO BE PAID
ON THIS INVOICE
REMAINING BALANCE
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." . :S~ArE, O'~ FLORIDA" , , '
, ,DIVISION OF EI'illf;'R,GENCY MA~AG.EMENT
,. '. DETAIL OF CLAIMS ~;FORM 413 "
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THIS FORM IS BACKUP AND MUST ACCOMPANY THE REIMBURSEMENT REQUEST
AND DETAIL OF CLAIMS, FORM 4A
Public Education/Outreach
Develop and Implement homeland security support programs and adopt
ongoing DHS nadonal initiatives
Develop and enhance plans and protocols
Develop or conduct assessments
Establish, enhance, or evaluate CItizen Corps-related volunteer programs
Hiring of full or part-time staff Of contractors/consultants to assist with
planning activities (ncit for the purpose of hir1ng public safety personnel
fulfilling tradllionat public safety duties)
Conferences to facilitate planning activities
Materials required to conduct planning activities
Travel/per diem related to p1aming activIties
Overtime and backfill costs - Payment of overtime expenses will be for
work performed by award (SAA) or sub-award employees in excess of the
established work week (usually 40 hours) related to the planning activities
for the development and implementation of the programs under HSGP.
Other projects arees with pr10r approval from G&T
Overtime for informadon, Investigative, and Intelligence sharing activities
Reimbursement of select operallonal expenses associated \Nith Increased
securlly measures at a1ticallnfrastructure siles, Incurred during time
periods of DHS-declared Code Orange or Yellow (limIted to 10%) or Code
Orange (limited to the remalolng15%).
Funds may only be used In !he following authoriZed categories:
. Backfill and overtime eJCpB0Se8 for staffing state or local EOCs
. Hiring of contracted securfty for criticallnfraslructure sites
. Pubic safety overtime
. National Guard deployments to protect cr1tical infrastructure sites
· Increased border security actlvl~es in coordination \Nith CBP.
Hiring of contractors/consultants for participation In
Informationllntelligence analysis and sharing groups Or intelligence fusion
center activities .
Overtime end backfill funding for emergency preparedness and response
personnel attending G& T -sponsored and approved training classes,
Grantees may also use G& T grant funds to cover overtime and backfill
expenses for part-lime end volunteer emergency response personnel
participating in G&T training.
Training Workshops and Conferences -.
Full or Part-Time Staff or ContractorslConsultants
Travel
Supptles
Other Items
Exercise Planning Workshop - Grant funds may be used to plan and
conduct an Exercise Planning Workshop to include Cl)sls related to
planning, meeting space and other meeting costs, facilitation cOsts,
matenals and supplies, travel and exercise plan development.
Full or Part-Time Staff or Contractors/Consultants - Full or part-time
slaff may be hIred to support exerclse.related activities. Payment of
salaries and fringe benefits must be In accordance with the poliaei of the
state or local unit(s) of government and have the approval of the slate or
the awarding agency, wtllchever Is applicable. The services of
contractors/consultants may also be procurad to support the design.
development, conduct and evaluation of CBRNE exercises, The
applicant's fonnal wrinen procurement policy or the Federal AcquiilUon
Regulations (FAR) must be followed.
Overtime and backfill costs - Overtime and backfill costs associated
with the design. development and conduct of CBRNE exercises are
allowable expenses. Grantees msy also use G&T grant funds to cover
overtime and backllll expenses for part-time and volunteer emergency
response personnel participating in G& T exercises.
Travel- Travel costs (I.e., airfare, mileage, per diem, hotel, etc.) are
allowable as expenses by employees who are on travel status fOl' official
tluslness related to the planning and conduct of the exercise project(s).
These costs must be In accordance wfth state law as highlighted in the
OJP Financial Guide. Slates must also follow slate regulations regarding
travel, If a slate or
territory does nol have a travel policy they must follow federal guidelines
and rates, as explained In the OJP Financial Guide. For further
information on federal law pertaining 10 travel costs please refer to
WNW.OiD.usdoi.aovlfincuide06l.
Cyber secUrIty enhancement equIpment
."Interoperable communications equipment
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> CBRNE Aviation Equipment
CBRNE logIstical support equipment
Intervention equipment
Other authorized equIpment costs (Include any constnJction or renovation
costs in this category; Written approval must be provided by G & T prior to
the use of anv FY 2006 UASJ funds tor construction or renovationl
Personnel
Up to 15% of programmallc spendIng may be used to support the hIring of
full or DarHime staff to conduct elklible programmatic activities
Eligible Management and Administration Costs
HIring of full-tlma or part.rlme staff or contractor5lconsultants:
· To 855lst with the management of FY06 HSGP.
· To assist with design, requirements. and lmplemenlation of FY06
HSGP.
· To asSist with the Implementation and administration of the State
Homeland Securfty Strategy, as It may relate to the Individual grant
Drooram.
HIring of full-time or part-time staff or contractors/consultants Bnd
expenses related to:
· HSGP application submission management activities and application
requirements.
· Meeting compliance with reporting/data collection requirements.
includlna data calls,
Development of operating plans for Information collection and
processing necessary to reSpOnd to DHS/G & T data calls.
Overtime and backfill costs - Payment of overtime expenses will be for
wert Derfonned by award (SAAI or sub-award emDlovees In excess of the
established worn week (usually 40 hours) related 10 the M&A activities for
the development and Implementation of the pJ'Qgrams under HSGP.
These costs are allowed only to the extent the payment for such services
is in accordance with tha policies of Ihe slate or local unlt(s), of
government and has the approval of the state or the awarding agency,
whichever is applicable, In no case Is dual compensation allowable. That
Is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single
period of time (e.g., 1:00 pm to 5:00 pm), even though such worn may
benefit both activities. Fringe benefits on overtime hours are limlled to
Federal Insurance Contributions Act (FICA), Workers' Compensation and
UnemDlovment ComDensation.
Travel expenses
Meeting-related expenses (For a complete Ust of allowable meeting--
related expenses, please review the OJP Financial Guide al
htto:/iwww.olo.usdol.nr.v/FinGuldel.
Acquisition of authorized office equipment, including personal
compulers, laptop compulers, printers, LCD projectors, and other
equipment or software which may be required to support the
Implementation of the homeland securi~ strateav,
The following are allowable only within the contract period:
. Recurring fees/charges associated with certain equipment such as cell
phones, faxes, etc.
. Leasing and/orrenting of space tor newly hired persomel to administer
Dl'naramS wlthln FY06 UASI.
TOTAL
. .
.
.
: :sTATE OF: F '-0 RIDA , ; ,', ','
:oiVISIOf\l ,6~ EMgRt3I;N.~X,N.lANA<?J;I\IJE:NT ..
" I';':" ": 2555.S'HUMARD 'O~I{ BOULEVARD, :;,,"
TALLAHASSEE 'FLORIDA32399p210P:',"~ " .
L[";~.;,:UJ~~,~;,;_ji,if~;~~~;'~:"-~f:~~~t~~t~~~~eeY;!~'~1t:H2:,:~::,"l';T;,~t,\;g,t::~-iJ~
This Form Should Be Completed And Submitted To The Department No
Later Than Sixty (6D) Days After The Termination Dale Of The Agreement
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GRANTEE AGREEMENT #
ADDRESS AGREEMENT AMOUNT
I
CITY AND STATE AGREEMENT PERIOD I
{;,i:;:;~:;:;!,),\.i):~'~~~~l~~iJi~i)~[-f~;~:::;:~\j:i:!;;1; ,:i~~~::l~~;;
1 Plannlna Costs
2. Organlzatlol'lal Ac:tIvltles
IUmlted to 25% of the total UASI awardl
3. Tl'lIIlnlna Costs
4, exercise Costs
5. EaulDment Acaulsltlon Cosls
6 Managlilment and Administration Costs
'limited to 3% ortolal UASI award}
1. TOTAL EXPENDITURES
Total Funds Received from
The Division of Emergency Management
Agreement (column 4, Line 7)
i!;1;!~>J;!:mf1!~m~~~~I~~f~~~:~:,;[~r;~fri~~;;'~;t~,:;
1.
2.
3.
.4.
50
6.
7. TOTAL
Less Total Grant Award Expenditures
(COl. 2. Une 7)
Equal Balance of Agreement Owed to DEM
Refund Due to State?
VIiIS No
If Yes, Refund Check Enclosed?
Yes No
I heteby certify that the above COlts are true and Yllld
coats Incurred 111 accordance with tIHl project AlII'lIemllnt,
IUId th. the matc:hlng funds, In-kind or cll8h, were utIHzed
loward the project In thlll Agreement.
If No, Enter Date Refund will be submItted
Refund and/or final interest check are due no later than
ninety (90) days after the expiration date of the Agreement
Make Check Payable to;
Cashier
Department of Community Affairs
Signed
Contract Manager or Financial OffIcer
Date
Mail to:
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oaks Boulevard
Tallahassee, Florida 32399-21 DO
Contract Number: 100548-11-23-02-195
CFDA Number: 97.067
FEDERALLY -FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"). and the City of Miami,
(hereinafter referred to as the "Reclpienr).
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
B. The Division has received these grant funds from the State of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK
The Recipient shall perform the work ill' accordance with the Budget and Scope of Work,
Attachment A of thIs Agreement.
(2) INCORPORATION OF LAWS. RULES. REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified In Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties, and shall end 30 months
after the date of execution, but no later than May 31,2011, unless tenninated earlier in accordance with
the provisions of Paragraph (12) of this Agreement.
(4) MODIFICATION OF CONTRACT
.... '.. >.
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valld only when in writing, signed by each of the parties. and attached to
the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal Common Rule: Uniform Administrative Requirements for State and Local Governments" (53
Federal Register 8034) or OMS Circular No. A-110. "Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit OrganizatIons," and either OMS Circular No, A-87, "Cost
Principles for State and Local Governments," OMS Circular No. A-21 , "Cost PrinCiples for Educational
1
Institutions," or OMS Circular No. A-122, "Cost Principles for Nonprofit Organizations." If this Agreement
is made with a commercial (for-profit) organization on a oost-reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records to show its compliance with the tenns of
this Agreement, and the compliance of aU subcontractors or consu"ants paid from funds under this
. ,
Agreement, for a period of five years from the date the audit report is Issued, and shall allow the Division
or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon
request, The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is Issued, unless extended in writing by the Division.
The five year period may be extended for the forrowlng exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved.
2. Records for the disposition of non-expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final disposition.
3. Records relating to real property acquired shall be retained for five yeaTS after
the closing on the transfer of title,
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program
costs, in a form sufficient to determIne compliance with the requirements and Objectives of the Budget
and Scope of Work - Attachment A - and all other applicable laws and regulations,
(d) The Recipient, its employees or agents, Including all subcontractors or consultants to
be paid from funds provided under this Agreement, shan allow access to its records at reasonable times
to the Division, its employees, and agents. ~Reasonab~" shall ordinarily mean during normal business
hours of 8:00 a.m. to 5:00 p.rn,. local time, on Monday through Friday. "Agents" shall include, but not be
limited to, auditors retained by the Division.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial proceclures and support documents, in
accordance with generally accepted accounting principtes, to account for the receipt and expenditure of
funds under this Agreement
(b) These records shall be available at reasonable times for inspection, review, or audit
by state personnel and other personnel authorized by the Department or the Division. "Reasonable" shall
ordinarily mean normal business hours of 8:00 a,m, to 5:00 p.m., local time. Monday through Fri,day,
(c) The Recipient shall provide the Department with the records, reports or flnancfal
statements upon request for the purposes of auditIng and monitoring the funds awarded under this
Agreement.
2
(d) It the Recipient is a State or local government or a non-profit organization as defined
in OMB Circular A-133, as revised, and in the event that the Recipient expends $500,000 Or more in
Federal awards in its fiscal year, the Recipient must have a single or program-specific audit conducted in
accordance with the provisions of OMS Circular A-133, as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awarded through the Division by this Agreement. In detenninfng the Federal
awards expended in Its fiscal year, the Recipient shall consider all sources 01 Federal awards. including
Federal resources received from the Division. The 'determination of amounts of Federal
awards expended should be in accordance with the guidelines established by OMS Circular A~133. as
revised. An audIt of the Recipient conducted by the Auditor General in accordance with the provisions of
OMS Circular A-133, as revised, will meet the requirements of thIs paragraph.
In connection with the audit requirements addressed in this Paragraph 6 (d) above, the-Recipient
shall fulfill the requirements for aud/tee responsibilities as provided in Subpart C of OMS Circular A-133,
as revised,
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMS Circular A-133, as revised, is not required. In the
event that the RecipIent expends less than $500,000 in Federal awards In Its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMS Circular A-133, as revised, the cost ot
the audit must be paid from non-Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMS
Circular A-133, as reviSed, and required by subparagraph (d) above, when required by Section .320 (d),
OMS Circular A~133, as revised. by or on behalf of the Recipient to:
The Division at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurllfa.parrish@dca.state.fl.us]
and
Division of Emergency Management
13ureau of Respon;se
~55 Shtiriuird Oak Bculevard
Tallahassee, Rorlda 32399-2100
The Federal Audit Clearinghouse designated in OMS Circular A-133, as revised (submit the number of
copies required by Sections .320(d)(1) and (2), OMS Circular A-133, as revised), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 1 alii Street
Jeffersonville, IN 47132
3
other Federal agencies and pass-through entitles In accordance with Sections .320 (e) and (f), OMS
Circular A-133, as revised.
(f) Pursuant to Section .320 (f). OMS Circular A-133, as revised, the Recipient shall send
a copy of the reporting package described in Section .320 (e), OMS Circular A-133, as revised, and any
management tetter issued by the auditor, to the Division at the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurflla.parrlsh@dca.state.f1.usJ
and
Division of Emergency Management
Bureau of Response
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) By the date due, send any reports. management letter, or other information required
to be submitted to the D/vlsion pursuant to this Agreement in accordance with OMS Circular A-133,
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, as applicable.
(h) Recipients should state the date thatthe r-sporting package was delivered to the
Recipient when submitting financial reporting packages to the Division for audits done In accordance with
OMS Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for...profit
organizations), Rules of the Auditor General,
0). If the audit shows that all or any portion of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the Div'isionof all funds no~ spent in accordance with these applicable regulations and Agreement
provisions within thirty days after the Division has notified the Recipient of such non-compliance.
m The Recipient shall have aU audits completed by an independent certified public
accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473,
Fla. Stat The IPA shall state that the audit complied with the applicable provisions noted above. The
audit must be received by the Division no later than nine months from the end of the Recipienfs fiscal
year.
(7) REPORTS
(a) The Recipient shall provide the Division with quarterly reports and a close-out report.
These reports shall include the current status and progress by the Recipient and all subreciplents and
subcontractors In completing the work described in the Scope of Work and the expenditure of funds under
this Agreement, in addition to any other Information requested by the DMsioo.
4
(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close~
out report, The ending dates for each quarter of the program year are March 31, June 30, September 30
and December 31.
(e) The clpse-out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies are not sent to Ule Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed Or
may fake other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Olvisionu means that
the work product was completed in accordance with the Budget and Scope of Work.
(e) The Recipient shatl provide additional program updates or information that may be
required by the Division.
(8) MONITORING,
The Recipient shall monitor Its performance under this Agreement, as well as that of its
subcontractors anellor consultants who are paid from funds provIded under this Agreement, to ensure that
time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished
within the specified time periods, and other performance goars are being achieved. A review shall be
done for each function' or activity in Attachment A to this Agreement, and reported in the quarterly report..
In addition to reviews of audits conducted in accordan~ with paragraph (6) above, monitoring
procedures ,may include, but not be limited to, on-site visits by Division staff, limited scope audits, andlor
other procedures. The Recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the DivisIon, In the event that the Division or the
Department determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
comply with any additional instructions prOVided by the Division or the Department to the Recipient
regarding such audit The Recipient further agrees to compty and cooperate with any inspections,
reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor
General. In addition, the Division will monitor the performance and financial management by the
RecipIent throughOut the contract term to ensure timely completion of all tasks,
(9) LIABILITY
{a) Unless Recipient Is a State agency or subdivision, as defined in Section 768.28, Fla.
Stat. the Recipient is solely responsible to parties It deals with in carrying out the teRnS of this
Agreement, and shall hold the Division hannless against all claims of whatever nature by third parties
arising from the work performance under this Agreement For purposes of thIs Agreement, RecipIent
agrees that It is not an employee or agent of the Division, but is an independent contractor.
(b) Any Recipient which is a state agency or subdlvlslon, as defined in Section 768.28.
Fla. Stat.. agrees to be fully responsible for Its negligent or tortious acts or om Issions which result in
5
claIms or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth In Section 768,28, Ra. Stat. Nothing herein is intended to selVe
as a waiver of sovereign Immunity by any Recipient to which sovereign immunity applies. Nothing herein
shalf be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(1 0) DEFAULT.
If any of the following events occur ("Events of Defaulr'), all obligations on the part of the
Division to make further payment of funds shall, if the DiVision elects, terminate and the Division has the
option to exercise any of its remedies set forth In Paragraph (11). However, the Division may make
payments or partial payments after any Events of Default without waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the DivisIon is or becomes false or mIsleading in any respect, or if the Recipient
faUs to keep or perform any of the obligations, tenns or covenants In this Agreement or any previous
agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(c) If any reports required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information;
(d) If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement
(11) REMEDIES.
If an Event of Default occurs, then the Division may, after thIrty calendar days written
notice to the Recipient and upon the Reciplenfs failure to cure within those thirty days, exercise anyone
or more of the following remedies, either concurrently or consecutively:
(e) Terminate this Agreemen~ provided that the Recipient is given at least thirty days
prior written notice of the termination. The notice shall be effective whim placed in the Unfted States, first
class mail, postage prepaid, by registered or certified mal/-retum receipt requested, to the address In
paragraph (13) herein;
(b) Begin an appropriate legal or equitable aclion to enforce perfotmance of this
Agreement; ,
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Require that the Recipient refund to the Division any monies used for rneltgible
purposes under the laws, rules and regu lations governing the use of these funds.
6
(e) E>:ercise any corrective or remedial actions, to include but not be limited to;
1. request additional information from the Recipient to determine the reasons for
or the extent of non-compliance or lack of perfotmance,
2, issue a written warning to advise that more serious measures may be taken if
the situatiq':'!ls not corrected,
3. advise the Recipient to suspend, discontinue or refrain from incurring costs for
any activities In question or
4. require the Recipient to reimburse the Division for the amount of costs Incurred
for any Items determined to be Ineligible;
(f) Exercise any other rights or remedies which may be available under
law.
fg) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. Jfthe Division waives any right or remedy in
this Agreement or fails to insist on strict. perfonnance by the Recipient, it will not affect, extend or waive
any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient
(12) TERMINATION.
(a) The Division may termInate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rufes, laws and regulations,
failure to perform on time, and refusal by the Recipient to permit public access to any documen~ paper,
letter, or other material subject to disclosure under Chapter 119, Fla. stat. r as amended,
(b) The Division may terminate thIs Agreement for convenience or when It determines, in
its sole discretion that continuing the Agreement would not produce beneficial results In line with the
further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice,
(c) The parties may agree to terminale thIs Agreement for their mutual convenience
through a written amendment of this Agreement The amendment will state the effective date of the
termination and the procEKIures for proper closeout of the Agreement
(d) In the event that this Agreement is terminated, the Recipient will not incur new
, . .
obDgalions for the tenninated portion of the Agreement after the Recipient has received the notification of
terminaDon. The Recipient will cancel as many outstanding obligations as j:lossible. Costs incurred after
receipt of the termination notice wUl be disallowed. The Recipient shall not be relieved of liability to the
Division because of any breach of Agreement by the Recipient. The Division may, to the extent
authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of
damages due the Division from the RecIpient is determined.
7
(13) NOTICEAND.GONTACT.
(a) AU notices provided under or pursuant to this Agreement shalf be in writing, either by
hand delivery, or first class, certified mail, return receipt requested. to the representative named below, at
the address below. and this notification attached to the original of this Agreement
(b) The n~me and address of the DIvIsion contract manager for this Agreement is:
Carolyn Washington, Community Assistance Consultant
Division of Emergency Management
BUreau of Response
2555 Shumard Oak Boulevard
TaDahassee,Fmrida 32399-2100
Telephone: (850) 410-1271
Fax: (850) 488-7842
, Emall: carolvn.washinaton/li!em.mvtlorida.com
(c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
, RegInald K Duren, Assislant Chief
1151 NW 7"Street 311I Floor
Miami, Florida 33136
Telephone: 305-416-5402
Fax: 305-416-5444
Emaif: RDuren@miamigov.cam
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement notice of the name, title and address of the new representative
will be provided as QuUined in (13)(a) above_
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division for review and approval before it is executed by
the Recipient. The Recipient agrees to include In the subcontract that (i) the subcontractor is bound by
the tenns of this Agreement, (ii) the subcontractor is bound by all applicable stale and federal laws aod
regulations, and (Ill) the subcontractor shall hold the Division and Rec1plent harmless against all claIms of
whatever nature arisin9 out of the subcontractor's performance of work. under thIs Ag reement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractor's progress in performing Its work under this Agreement.
For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor Is a minority vendor, as defined in Section 288.703, Fla. stat
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
8
(16) ATIACHMENTS
(a) All attachments to this Agreement are incorporated as if set out fully.
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of
the conflict or inconsistency.
{c} This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A - Budget and Scope of Work
Attachment B - Program Statutes and Regulations
Attachment C - Justification of Advance
Attachment D - Warranties and Representations
Attachment E ...; Certification Regarding Debarment
Attachment F - Statement of Assurances
(17) FUNDING/CONSIDERATION
(a) This is a cost-reimbursement Agreement The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder In an amount not to exceed
$11.271,885, subject to the availability of funds.
(b) Any advance payment under this Agreement is subject to Section 216.181(16),
FIB. Stat. and is contingent upon the Recipient's acceptance of the rights of the DiVIsion under Paragraph
(12)(b) of this Agreement The amount which may be advanced may not exceed the expected cash
needs of the Recipient within the first three months of the contract term. For a federally funded contract,
any advance payment is also subject to federal OMS Circulars A-87, A-11 0, A-122 and the Cash
Management Improvement Act of 1990. If an advance payment is requested below, the budget data on
which the request is based and a justffication statement shall be included in lhis Agreement as
Attachment C. Attachment C Will specify the amount of advance payment needed and provide an
explanation of the necessity for and proposed use of these funds.
An advance payment of $--.X_ is requested
(c) After the InItial advance, If any, payment shall be made on a reImbursement basis as
needed. The Recipient agrees to exPend funds In accordance with the Budget and Scope of Work,
AtlachmenJ A of this Agreement
If the necessary funds are not available to fund this Agreement as a result of action by the United
States Congress, the federal Office of Management and Budgeting, the Stale Chief Financial Officer orlunder subparagraph (20)(h) of this Agreement, all obligations on the part of the Division to make any
further payment of funds shall terminate, and the Recipient shall submit Its closeout report within thirty
days of receMng notIce from the Division.
9
(18) REPAYM?N~S
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of "Department of Community Affairs" and mailed directly to the following address:
Department of Community Affairs
Cashier
Finance and Accounting
2555 Shumard Oak Boulevard
Tallahassee FL 32399-21 DO
In accordance with Section 215,34(2), Fla. Slat., if a check or other draft is returned to the Division for
collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount oftha
returned check or draft, whichever is greater.
(19) MAND~TED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any later submission or response to a Division request, or in any submission Of response to fulfill the
requirements of this Agreement. All of said infonnation, representations. and materials is incorporated by
reference. The inaccuracy of the submissions or any material changes shall, at the option of the Division
and with thIrty days written notice to the Recipient cause the termination of this Agreement and the
release of the Division from all its obligations to the Reclplent., ,
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of th is Agreement shall be in the Circuit Court of Leon County. If any provision
of this Agreement is In conflict with any applicable statute or rule, or Is unenforceable, then the provision
shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the tenn of this Agreement
(d) Th1s Agreement may be executed in any number of counterparts, anyone of which
may be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101-336, 42 U.S.C. Section 12101 !t.!!mJ, which prohibits discrimination by public and private
entitles on the basis of disability in employment, public accommodations, transportation, State and local
government services, and telecommunications.
(f) Those who have been placed on the convicted vendor list following a conviction
for a public entity clime or on the discriminatorv vendor list may not submit a bid on a contract to provide
any goods or services to a public entity, may not submIt a bid on a contract with a public entity for the
construction or repair ~f a publk:: building or public work, may not submit bids on leases of real property to
a pubRc entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
10
consultant under a contract with a pUblic entity, and may not transact business with any pUbJic entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
(9) Any Recipient which is not a local government or state agency, and which
receives funds under this ~g'eement from the federal government, certifies, to the best of its knowledge
and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarmen~ declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of
or had a evil judgment rendered against them for fraud or a criminal offense in connection, wIth obtaining,
attempting to obtain. or performing a public (federal, state or locaf) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently Indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or focar) with commission of any offenses enumerated in paragraph
19(9)2. of this certlfication; and
4. have not within a five-year period preceding this Agreement had one or more
public lransactions (federal, state or local) terminated for cause or default.
If the RecIpient Is unable to certifY to any of the statements in this certification, then the Recipient
shall attach an explanation to this Agreement
In addition, the Recipient shari send to the Cfvlslon (by email or by facsimile transmission)
the completed "Certification Regarding Debarment. Suspension, Ineligibility A.~~ Voluntary
Exclusion" (Attachment E) for each Intended subcontractor which Recipient plans to fund under
this Agreement. The form must be received by the Division before the Recipient enters Into a
contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriatlon by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florlda Constitution.
(I) All 'bills for' fees or other compensation for services or expenses shall be submitted In
detail sufficient for a proper preaudit and postaudlt thereof.
m Any bills for travel expenses shall be submitted in accordance with Section 112.061,
Fla. Stal
(k) The DIvision reserves the right to unflaterally cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers. letters Qr other material subject to the provisions
of Chapter 119. Fla. Stal, which the RecipIent created or received under this Agreement
11
. (I) U the Recipient Is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shan either be returned to the Division or be applied against the
Divlslon's obligation to pay the contract amount
(to) The State of Florida will not fntentlonally award publicly-funded contracts to any
contractor who knowingly fl,mploys unauthorIzed alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(KINA")J. The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisIons contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division,
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla, Stat) with respect to the meetings of the Recipienfs governing board or the meetings of
any subcommittee making recommendatIons to the governIng board. AU of these meetings shall be
publicly noticed, open to Ule public, and the minutes of all the meetings shall be public records, available
to the public In accordance with Chapter 119, Fla. ~tat
(0) All unmanufactured and manufactured artiCles, materials and supplies which are
acquired for publiC use under this Agreement must have been produced in the United States as required
under41 U.S.C, 10a, unless it would not be in the public interest or unreasonable in cost
(20) LOBBYING PROHIBlnQN
(a) No funds or other resources received from the DiVision under this Agreement may be used
directly or indirectly to influence legislation or any other officIal action by the Flonda legislature or any
state agency.
(b) The ReCipient certifies, by its signature to thIs Agreement, that to the best of his or
her knowledge and befiet.
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Recipient to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contracl, the making of any Federal grant, the
making of any Federal loan, the entering Into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Feder'al contract, grant foan or cooperative
agreement
2, If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to Influence an omcer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying."
12
3. The Recipient shall require that this certification be.incl~ded In the award
documents for all subawards (Indudlng subcontracts, 5ubgrants, and contracts under grants, loans. and
cooperative agreements) and that all subrecfpients shall certify and disclose.
This certifICation is a material representation of tact upon which reliance was placed
when this transaction was made or entered into, Submission of this certification is a prerequIsite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
tails to file the required certification shall be subject to a civil penally of not less than $10,000 and not
more than $100,000 fc?r each such failure.
(21) COPYRIGHT. PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre-existing patent or copyrlgh~ the Recipient shall retain all
rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise,
(b) If any discovery or Invention is developed in the course of or as a result of work or
services perfonned und~r this Agreement, or in any way connected with it. the RecipIent shall refer the
discovery or invention to the Division for a determination whether the State of Florida Will seek patent
protection in its name. Any patent rights accruing under or in connection with the performance of this
Agreement are reserved to the Stale of Florida. If any books, manuals, films. or other copyrightable
material are produced, the Recipient shall notify the DivisIon. Any copyrights accruing under or in
connection with the perfonnance under this Agreement are transferred by the RecipIent to the State of
Florida.
(e) Within thirty days of execution of this Agreement, the Recipient shan disclose all
Intellectual properties relating to the performance of this Agreement which he or she knows or should
know could gIve rise tl? a patent or copyright The Recipient shall retain all rights and entitlements to any
pre-existing Intellectual property which Is disclosed. Failure to disclose will indicate that no such property
, exists. The DMslon shall then, under Paragraph (b), have the right to all patents and copyrights which
accrue during perfonnan ce of the Agreement
13
(22) LEGAL AUTHORIZATION.
n_ ,'. The Recipient certifies that It has the legal authority to receive the funds under this
Agreement and that it's goveming body has authorized the eKecution and acceptance of this Agreement
The Recipient also certifies that the undersigned person has the authority to legally execute and bind
Recipient to the tenns of ~is Agreement
(23) ASSURANCES.
The Recipient shall comply with ahy Statement of Assurances incorporated as
WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT: '
Date:
FID#: 59-60Q0375
STATE OF FLORIDA
DIVISION OF EMERGENCY MANGEMENT
Date:
11/1-0 I O~
, ,
14
"Urban Area Securitv Initiative ("VASI") Grant Proe:ram 2008 & Memoranda of
Aszreements"
ATTEST:
~~.~
Priscilla A. Thompson tp- 36 -'oQ
City Clerk (
APPROVED AS TO FORM AND
CORRECTNESS:
Pedro G. Hernandez
City Manager
I
APPROVED AS TO I SU
REQUIRENMENT .
,~ (~
EXHIBIT -1
THE FOLLOWJNG FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE: If the resources a warded to the Recipient are from more than one Federel program, provide the
same information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Urban Area Security Inftlatlve (UASI)
Catalog of Federal-Domestic AssIstance title and number. 97.067
Award amount $ $11.271,885
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES
AWARDED UNDER THIS AGREEMENT:
NOTE: If the resources awalded to the Recipient represent mare than one Federal program, list
applicable oompliance requirements for each Federal program in the same manner as shown below.
Federal Program:
Us! applicable r;ompfiance requirements 8S follows:
1. Recipient is to use funding to perfonn eligible actlvities as identified in the Office of Grants and
Training Fiscal Year 2008.2009 State Homeland Security Grant Program (SHSGP), consistent
with the Department of Homeland Security State Strategy.
.2. Recipient Is subject to all administrative and financiar requirements or will be in violation with the
terms of the agreement
NOTE: Instead of listIng the specific compliance requIrements as shown above, the State awarding
agency may elect to use language that requires the Recipient to comply with the requirements of
applic8blB pmvisions of specific laws, rules. regulations, etc. FOfexample, fOf Federal Program 1, the
language may state thst the RecipIent must comply with specifIC laws, roles, or regulations thatperfain to
how the awarded reSOllroBS must be used or how eligibility determinations are to be made. The State
awarding agency, if practical. may want to attach 8 copy of the spedfic law, role, or regulation referred to.
NOTE: Section .400(d) of OMS Circular A-133, as revised, and Section 215,97(5)(a), Florida Statutes,
require that the Information about Federal Programs and State Projects included in Exhibit 1 be provided
to the RecIpient.
15
, Proposed Program Budget
4 Bel""" ll: I 8~ budpl whirh oglliDe.s c1itJ"bJe CIIqClrics 11III tbu-lIlloootion limier lhis awatlI. The Jleclpk:nl is 10 utilize Ihe
"Proposed f'mInm .Budger IS . JUide for completinJ !he "Budzct Pew1 WIllkshCd:~ bdow.
4 The GqUipmCllt~ wll1 require I "DeIII1cd BIIdFl Woritslloc(' iPdudinJ !he ~ cquipmenllQ be )lllfr.b~td IIId !be
I:OIlUpondln&fV2001 AlItIIliril.cd Equipmenl Lis! (AEL) Rfc<<nce DlUJlber. The AEL f.III bI: fQ\lnd III www.rl<b.lIliptarl.
>4- The lI1mfa "tfunds bc:twccR the wqories IilWlln lIIe ~ ~ Bud&<<" is pamilled. Ho_, It the dUcrdillll oflhl:
Rbciplellt, funds: lI1o~ 10 MlIDI&CPl(:Ill aIld AdMlni$UaliOll milS (as de$r.ribt.d in lIIe "'I'copo1t4 J'ro&nmBudgcl") 11II)' be put
~ J>ltlIJ1IlIIllltie CQ$IJ Insad,
4- No IIIOI'C thm 3% of each Re.eipll:nI'S 1Ol.II award /DIY be cxpcoded IlII Maoapmart and AdminislnliOll COSIS.
.~'~~~-~A: ~ '.:/.~ ~~;~-J~t~ :~i =r:{l~ ~~,:~~r~~ ~i_:~ ;;~:ii:ji'~~~j:~B~;_~~I.~r~ !: ~;<.; 2~~:~~ ~~~.;~-.~. :v~:~i~:~li~jj :(~1'i'~:: > .~~:. ~~~~~:~ ~~.~~ l:ii~,I~;';iJ~b~-,~~
Ctty ofMJtuni
City ofMlamf AlIcal1011 SlI ,62D,500
S- Mmqanalt 111II AdmiDisil'llion wilbhda $341.615
3%'
City otMiImi Rl:mIioini A.MI'lI aAet 3% S]l,211.'8~
reductlcc1
City ofMilmi lEl1'.Typc Adillilles (25% of
SII,271)I'llbif "Ioaalls DDtlD .ddilllla lG
die remliahle Iward Imoum bulluwd sz.817,97J
1I&:1li1icI tile 1aI0Ullt aeeded tG DlUI tile %25
~UL' .
City QfMilmi dlptllc MlJlIl(lr.mcal and
1dIJIdtlisltItjoo (3%of'S 11,271,115) TlIb
llIlDaal" aot 111 .ddllloa flD ltal f&lllllnllll: :1:338.156
.",ard a_lit but luiUd Jicalfits the
&melaod SecuriIy OIW l"lop-am-
Urbm Ala Sccurily Initillive-
Issue: 64
"
.
-_~_~---'--"'T'"___ ... . -., --- ..--_._-~-_ _ or -- _~.____ -_'__'_'_~~--.---,_ _.~.......-~ -~- ~-- ------..--.-.- ,_
.... _ ....,. ' . -: -' _ . ~ . ~ _ w. ..' -. . _,., > ~..... . " . w,' .'f':" :,_:~
'.~~', . '.' " ~ h," - ,~.~:-..;\: ,.:~~-1~~ . :.::-~- '. ~" ~ I ~ .:. ','. , ~~ ,:- :~ '-:-,~"'~'~' ,":~('- :~.'. : -t~'-'~._ ~ ',~r :~: ~'~L
, -- - . - - - - - -- -
16
~
Description of Project
Miami UASI200B Budget
~4
~
y 2008.001 CBRNE Emeroenov Plannlna Coordinator
H 2001l-Q02 C1tlZSIl Corp Training, Equl!)men~ and Exerciae
y 2008-003 Portable Radio EaUlpmenl
N 2()08.()04 Portable Radio Transceivers
N 2008-005 UHF Repealer
I y 2008-006 Mobne Dais Tanninsls
N 2008.007 Tlctlcal Reselle Team equipment Cache and Tnmsporl
y 2008-008 CBRNE ReSPOIlllS Vehicle: HAZMAT ResDonse Vehicle
N 2008-GOll Crime Lab cyanossfe liltersd fUmlnQ ch8mber
v 2008.{)10 Speclellzod vehldes deslgnatl to support CBRNE mission ares
IKIII/amrm! tnInaDOrfstJon reauiremllllls
N 2008'{)11 lnleilmted Weather Risk Manallemenl Svslem
, y 200B.o12 Aided DisDalch Svslem
N 2008..()13 Commlllllcatians: TraDer Sustalnmenl for UASI purchased 10-
channel cornmll'llcatlon traller
y 2008-014 Aulomated Fingerprint ldenlltlcallon System lAFISf
N 2008-015 .A1r Baa S\ostem Prime MOVllr
N 2008-016 AM Radio Sustainment Sustain UASI purchased AM Radio
System & services.
N 2Q08.017 BackuD Bunker Gear rto reDlace contamInated asarl
H 2008-018 Maintain & Su&taln UASJ purchased Blackbenies & servIces.
H 2008-019 6lldd-<<lt ofBBckuplDllHlster RecovBJy ("DR") Site
y 2008-020 Securlly Cameras for Mamas
N 2008-021 CBRNE Complani SCBA
y 2008~ ClQsed C1rWt SuMllllance System
H 2C)08.{)23 Planning support to maintain ths CEMP
N 2008-024 Sustain tha City of Maml'a CERT program.
N 2006-025 DIgital Vehicle Repeater (DVRS) & VRS Sullcase
N 2008-025 Emergency G!lllBl'alora
N 2008..027 Emergency Management Planner '
N 2008-028 Emeryency Response to Tenurlsm Tralnlng (ERT): ContlnuBd
fundlog for ERT for the Miami RegIon provided by University of
~e~ .
N 2008.029 EOe Equipment $
N 2008..030 EOe laptoJ) Sustainment ,
H 2008-C31 MaIntain & Sustain two UASI DW'Chased Dlotter&. $
y 2008-032 ExpIollve d&/l!lcllan eqUIpment for Bomb Squad $
N 2008-033 Ant Prevention Data CoIlecUon & Informllllloo Shllrlna: $
N 2OO8-OS4 Handheld RacMD 811 ,.,"",-"'",. ",' oS
,N 2OOB-lI35 MIIlnlalri I sustaIR UASI rnei1aa:mnent eaUlpment. ' , .
H 2008..(138 MllntalnI auslUl UASI ftre.m.cue equipment. . , '. P.: '., "I $ .
I N ~37 Miami UMI MBlIIIgltl'l1llnt and Admlnlslrellanilneludes staff $
(Project Coordinator and ABCBl AsSIstant), travel and Indirect
cost.
N 2008..()38 ",croweve Unit fer PubRc Safety AnswerIn.g Points
N 2008-039 Web-based emergency notification system
N 200S-D40 MobBs Command Unit SU5leinmenl
N 2008.041 P25 Compliant Radios. Batteries & Chargars
N 2008.042 PAPR Sustainment Sustainment for UASj purchand PAPRs
end accessories
N 2OOB-D43 Physloal Secw1ty Enhancements for etIrJcsJ Infrastructure
IDrol8cUon to fire stations
N 2OlJ8.(l44 Planning, T,.,nlng, & Exen:iaes
/v (A ")
2008 UASI
Budget
s
s
$
$
$
$
$
$
$
$
70 000
5,661
10,950
100,000
15,024
480.000
150,000
3BO.ooo
5,1.25
40,000
.. $
$
$
40,000 .
270,000
5,000
$
s
$'
43,644
40000
5,000
200,000
130.000
200,000
25.000
150,000
436,447
50,000
4,999
25,000
100.000
230,000
50,000
$
$
$
$
$
$
$
$
S
$
$
$
205,459
50 000
2,583
4,143
10.000
...23 BOO
. 25;000,
166,000
338,156
$
$
S
$
$
100,000
50,000
5,000
25 .000
15,000
.$
10,000
$
197,800
Primary
Grantee
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
Hlal88h
Hialeah
Hialeah
Hialeah
Msmi
r.4ieml
Miemi
MiamI
Miami
Miami
Miami
Miami
Miami
Miami
Miami
Miami
Miami
Miami
Miami
MIamI
Miami
Ml:lmI
Mami
Maml
"'aml
Miami,
: ,Miami,.
',. MIamI
Miami
MiamI
Miami
Miami
Miami
MiamI
Miami
Miami
AEL
11 RE-OO-RFCB
21 GN-OO- TRNG
06CP-01-PORT
06CP-01-PORT
06CP-Oi-REPT
04HW..()1-MOBL
2OTE-oo-NTRY
12VE.oo.MISS
07BS..()1-KBPA
12VE-OO-MISS
07SE.03-ENV$
04Ap..()1-cADS
12TR-OD-lEQP
20FP.{){)..AAS
12'fR..OO.MOVR
08CP-03-PRAC
02PE.02-cLlH
05HS-OO-FRNS
04SW-04-NETW
04MJ).()1-VCAM
01AR-01-SCBA
OiAR-01-SCBA
P1aMlng
PT&E
06CP.(I1-REPT
1OGE-oo..GENR
Planning
21 GN-oo- TRNG
21 GN-OO-OC:EQ
04HW.{)1-N1'BK
04HW-02-PLOT
07ED-03-SWPE
13IT.oCl-OEXC
08CP-03-PRAC
,21GN-oo-MAlN
21GN-OO-MAIN
MM.. .
OBCP-OMAWA,V
131T .oQ-AlRT
12VE..QO.CMDV
06CP-D1-PORT
01AR.Q3-PAPA
13LE-{)O-SURV
PT&E
...
Il.
Iii
...
Dllscrlptlon of Project
Miami UASI2008 Budget
Cii ci
C(z
;:l
N 2008.()45 Personal Prolecllve Equipment Cache
'( 2008.{)46 Pe~a' Prolecllve equipment for Bomb Squad
., 2008.{)47 Remote Conlrol System rot Bomb Squad
N 20OS.()48 Web-based emergenCY notificatIon SY$lem forclllzan
notificaUons
N 2OO8.Q49 MalnlBln & Sustain UASf purchased SalelAta phones & services. $
y 2008-050 SeIf-Conlalned Breathing Apparatus for SWAT !Ii
H 2008-051 caRNE Equlpmsnt Storage Shelves !Ii
N .2008-052 Tenet HeaIthOlsesterTralning $
., 2008.(153 Terrorism Literature for PubDc Edl.lClltlon $
N 2~4TmmmgOv~me !Ii
y 200s.055 Tl1Inllportable Radlo Base Stations $
H 200B.056 Video Tele-Conferendng Praise! Sustainment $
N 2008-057 Two-whll8led Tl!lnsportsrs: for fully suiled bomb technicians $
y 2008-058 Data & InfonnaDon sharing web-based software for fire '" police $
10 enham::a slIuaUon 8W111'!lI'IBSS
H 2008-059 MaintaIn & Sustain weather monlorina eoUIDmenl & SeMC8S. $
H 200&060 UASI project Plaming and Coordination - Sustain Projse! Office, $
Trainlno Coordination. UAWG suoport. etc.
y 20OS.oo1 Virtual Fusion Center - One Intel Analysts and Projecl Manager $
V 200s.!162 CriticallnfrastJuclUre Coordinator (FDLE) $
y 2008.063 Bomb-Squad equipment to enhance capablllUea to prevent, $
detect, and respond to Improvised explosive DevIce (I EO}
events.
., 2008.004 Sustaln-malenal Dlannlng, tralnlna end exercise DI'OaI8fTl
y 2oo8.oos Vtrtulll Fusion Center -lnfonnation Systems and connecllvlly
eaulpment
y 2008.()66 Virtual Fusion Center - Information Systems snd connec:tivily
l!lIluiDmsnt
y 2OOB'()67 Bomb Disposal UnIt Response VehIcle
N 2008.o6B CEMP/COOP/ T & E fa'the City of Dorsi.
N 2008-069 CEMP/COOP/ T & E for the City of Homestead
~ 2008{170 Community PruparednesslAwareness Campaign
N 2008.()71 County MedIcal Examiner CasuallY Reco\fllrv - Portabla X-Rav
y 20084)72 Cyberterrorlsm Incident Response TNm
N 2006-073 DIsaster Assistance Employee Management
N 2008-014 OI...r Plan for 31 t .," , "
N ~lS cm~~p.~~~ ~nlng for Jackaon Mernolfal
N 2008-D78 EMS MIIl18 CuUII Prime Mover
N 2OCJ8.(}n Enhance c.,. for IJimnbla Populatfcn
H 2OO6-(I7B Domestic SBCUrtly Msfon Awareness Tralnlna
N 2Ol)8.;O79 AU eaRiPu5 Alert System
N 2OCJ8..OBO GIS ADDHcatlon for Web Base Initial Damaoe Assessment
N 2006-oa1 I..ercl!l Animal Rescue Trailer
N 2008-082 Hydrant Decontamination NDZ%Ie !3ystem
N 2008-083 MIamI-Dade CoIleDe Campus Alert SYstem
N 2008-Dl14 Plennlng, Training, & exercises
'f 2008-085 ?obOe Safety Video streaming System
y 2008.oae Regionsllnvestigative equipment
N 2008-087 Rehab TraDer and Primer Mover
H 2OOlHl88 Risk Management System
) l.t (b)
2008 UAS] PrirnBry AEL
Budget Grimtee
50,000 Marti 01SF-01
23,720 Maml 02EX-02-n.EX
28,464 Miami 02EX-02-TLRO
20,000 Miami 131T -oD-ALRT
50,000 Miami 06CC-03-SATM
100,000 Miaml 01AR-01-SCBA
ti ,000 Miami 19MH.{)O-CONT
15,000 Miami 21 GN-OD-TRNG
24,000 Miami 21GN..oD-TRNG
150,000 Miami 21GN-Do-TRNG
15,000 Mami 06CP.Q1-BASE
40,000 MiamI 1311 .{)()./NTL
5,984 Miami 12Ve..oo-MISS
25,000 Miami 13IT-oo-iNTl
12.000 Miami 07SE-03-ENVS
556,000 Miami Pr&E
283,100 Miami Plamlng
75,000 Maml P1annina
350,000 Miami 02PE-01-RCON
$
$
$
$
$ 1,000,000
$ 30,000
$
30,000
$ 200,000
$ 30,000
.$ 30,000
.$ 64,258
$ 40000
$ 185,780
$ 55,038
,$ ,30.000
, 1~.0D9
$ 50,DOO
$ 85,000
$ 42,700
$ 80,000
$ 50,000
$ 30.039
$ 50,000
$ 80,000
$ 200,000
$ 1,200,000
$ 110,000
$ 90 ,000
$ 237,300
, Mteml
Miami
PT&E
131T-oO-lNTL
Miami
Planning
MiamI-Dade 02EX'()2-TLIi'B
Miami-Dade PT&E
MlBml-Dade PT&E
MiamI-Dade Planning
Miaml-Dade 02EX'()1-XRAP
Mi.m1-Daa 21GN.OD-TRNG
Miami..oade 14SW-Ol.SIDP
Mlaml-Dade ,.,. Plannlna .
~~d. 21G.~~TRNG
M1aml-Osde 12VE-OQ-ABUS
Mlilm-Dade "PIahnlnci
Miami-Dade 21GN-oo-TRNG
Maml-Dade o.4AP-09-ALRT
MiIlrTlI-Dade 04AP-03-GISS
Miaml-Dade 12TR-OO.TEQP
Miaml-Dade OSD2-02-MCDS
M1&1l'11.Dade 04AP'{)9-ALRT
Miami-Dade' PT&E
MIami-Dade 14SW.o1-VIOA
M1amI-Dade 02EX-oo-PSle
Miami-Dade 12TR-oo-MOVR
Mlaml-Oade 04AP-o+R.ISK
Miami. UASI 2008 Budget
~ ~~ Descrlptlon of ProJe(:~ 2008 UASI Primary AEL I
Budget Grantlll
.... ::l
N 2008-089 Suslllinmenl for UASI purchased Nerve Agent Antidote Kit ~ 15,000 MiamJ-Dade 09PH-05-NAAK
I'NMK}
N 2008.090 Temporary Sheller for CmerDencv Doerations Center $ 36 000 Miaml.Dade 19S5-OO-SHEL
N 2OD8-Q91 Miami Mcrowave InterooerabftiiY Solution $ 66,755 MiamI-Dade 06CP-03-MWAV
y 2008-092 SWAT Hazmal Buildup $ 30,000 M1sml-Dade 01CB-02-ENSM
H 2008-093 TechnJcaJ Rescue Trainlna $ 111,400 Mlaml-Oade 21 GN-OO- TRNG
N 2008-004 Incident Inleroperabllty SoftwarelHarclWare $ 55,192 Miami-Dade 04AP-05-COS5
N 2008-095 BackUD Power Generalorfor t.ld Beach Rre Radio ReDeeler $ 75.000 Miami-Dade 10GE.oo-GENR
y 2008.(196 CBRNE Loaistical Suooort EaUkiilentTshelter liyslem) $ 35,000 Miami-Dade 19S5-OO-SHEL
N 200&-007 Cltv wide fulllcsle hands on driU and tabletop,. $ 23,978 M1amr~Dade PT&E
y 2tlOW98 EOC Sate/Ilte CommunlcaUonslJnk Bandwldth $ 13000 M1amJ~Dad8 06Cc.04-SSFT
N 2008-099 US&R Training $ 35,000 M1aml..[)ade 21GN'()()"TRNG
H 2008-100 Radios for deployment and mutual aid unIts $ 45,600 MiamI-Dade 06CP-01
N 200B-1D1 Personal ProIecIlve Eaulpmenl for PubHc Works resllonders $ 16,300 Miamr..oede D1VT -'l1-ENSM
y 2008-102 Balls6c Shield $ 20,000 Miam/-Dade 01 LE.o1-SHLD
y 2008-103 Bomb Lockers $ 10-:000 Maml-Dade 02EX-OO-EXW
y 2008-104 RealorJ2l1 SWAT Response Capabilities $ 15.500 Msml-Oade 01 LE-'l2
y 2008-105 Post Incident EmBltlElntV Vehicular Communications Radio $ 37,500 MamI-Dade 06CP-01-PORT
N 2OOfl.106 RIl",onal Citlzen Corps Council planning, training. and elteft:lses $ 6,881 Monroe 21 GN-OO- TRNG
and -ulDmenl
N 2008-107 800 MHz Radios CP2S CornpIlanll $ 118.284 Monroe 06CP-G1-PORT
y 2 0OO-1M Mobile law Enforcament SurveIllance EqulDmenl $ 201.720 Monme 13LE-OO-SURV
otal 1$ 11.271.885
Ilt (C)
Budget Detail Worksheet
The Recipient if required to provide I ~pldod bud,Cl detail worlahcct. to Ihe Division, whIm &CCOWlt5 for tlle lDtallwud for iuue IS
dcscribDd in liIe "PlOpDSCd Program Bud~.
If Ill)' ehanp 11=1 to be I!IlIIIc 10 me "Budge! DeWl Wotla:hed", a/lIil: !he _lion of this contreI:I, c:ontacl ~ oontrlCl mIIlageT lis~ in this
conhclllia =nIll Oi Jdtc:r.
. I, r . . " " .' . . I ~ I'
, ' Budget ))clail Wo'rJ(Sllcct- Eli~ib}c Acli\'iqcs ",'; " . , ,.':
7'---~"::-.. ..........:-~-:-~_..-'7~~~~~,7-::.~ ~;-. t ~--:l""""~~~-:-::f~~ {~ . ~-~\'r~
',' iJN n~r:"!'r:JIE!T7r.."{,;oJY'~J~:' .' i ,,':',.{..' ,">" j l,:,' ,.<,:' v, " ^.' - ,(';;'tr;l~)' ~,' 1'-"'; LitfJ'~'Cm;"" '~I.:-'tt'ift!I{(;'$V"
I"~T...; _ \.~> ..~.~-~'? . ~-'-f::?':1.~....C~:f~::.~_:..~':;': l~ :~.:~'~/ -="'. ;;':d~H,+' ;..."- .':-i-=":~ ,~./:;:,"~'~~... -:'D 7:...J~!.7"_;'~!...-J: ....:..:::1_;.:_J~~:r.F~:.. ';~~\'_4;<H>
Public EdutltionlOulrclcll
Develop IIId impIc:mmt bomr:lmd sc:curity IIIJIpllI/t prograzm and adopt
0IIgain& DIlS IlII:icmaI lniti8liYa. iIIcludlll& SI*: Preparedness RepDI'U
Develop and enhance pllllS IIId JIfOIOC:DIJ
DclIcIop or CDDduct ISJCSSmCI\ls
EstJbJish, enhance, or r:vaIlJ.lIIa CiIiv:n CoI'ps-reI-.cd valunk<< JIfD&I"II1S
HiriqofMI orparHimc stalfor contl'lClOnlconsllltlllllS 10 mist with
pLannIni lIllilIitia (Dot:!brdle pIIIJlOSC ofhiriog JlUbli, J:B!ety ptBCIIIlICI
fulfilling traditiDNI pUblic saftty dut:ict)
ConfetCiIlces ID fmlhllla pl-ina ~dl:J
Malerids ~uimllo CDIIdllCt planning activities
Travcllpet diem n:J8Icd to planning activities
Overtime Ibtllmddill tolls - hyment of 0lIlIItime ClCpOIISI!;S will be for WOfIr
performed by nard (SAA) or sulHWard employees in excess of the
established wotlc wed: (lISUIlIJy40 hours) related to the p1annioa aeUvitics for
the lIevdllpl1lall: lllId impIcmc:nllltioa oCthe pro&nms under HSOP.
Other projecls _ wltb prior 'Pprovalltom fEMA
. Allowable LEU Planning Colts
Conductio, pow vu!llaUlIity IIIII)'Hs and UlalmCIIIl
Quantity
Unit Cost
Totl.lCHt
Sot! target securiIJ p111l11iq (ptlblit pIberinss)
~~~~:OJHiiidciIJI piWj, fnCOlribu.doa whti CuP
~opio& Implementing, ud mrlNlnJ Atu. f,Witlllle Security PIIIIs fiIr
, . --- IlId eoestal__ .
Updminll11ll Rfinin& ~ mmic:es
fnlql'llin.s IlId r.ool'dinatlD. prlVlle seclOr J*1ic/Pllioll w11111U11on CC/IlM
activities
De:vdllJlipg IIUllmplemerlllng civil righlJ, Givilllberties IIId privacy poIlG.ics,
Drocedures IIJd orOtocolJ.
Aclqllirllll SJSIilmS lIIowln, COMIl(l\jvila' to SlIP, local..and '~eral d$
lIe1.WD1'kt. neb ullte NlIlorW Crime JnfGnn.tloo Center (NClC) and
Jn~ ~ Fln-mrint Idcnti1I~OIl as IIlIlII'ODrialc
Desipil\llncl d~1opins: Stale and local JCOIPltiaJ dIta Iy$tIlrns
17
BstBblishmentl EnhIll1cemcn1 of Fusion CQI,!",. .,
Hirin&an rr JpeGialiulIl pili!, develop; ami implallenllhe IT
applications JIIalQmy tor the fu$iolI center
DevelopinJ. Md pJannin,for lnformJlionlintc:1Iipc:e &baring JI'OUJlE
Hirilll contlUlolI end _Itmts III make recommendations OIl the
~ oflbe fu$iOll unter
_ _..... ..~. ',_ _~. _,." '. _ ___...;- -,. ~l""~-'-'~ r ,r ,~,..'. ,~..:-....(-t~'.j"'~' ...... \':1,,-":,'-r"'1\~":.:;;';6~:J
l:r,dJTSt:I')r.~ (IJJr:{lt~:-JSII~HJJI,I;:~r;:~tH':i::lfi11;i:T ~7',.,.~-/''')'~r'l;-:,',rt-lJ '~I '. !'''T ~"B'-,"'~ 'j.~ t:. ,"'1':"- 1?- I"~l' '';.R~:''t'f:~Ir;I~:~
~t~~~;l0~' ~\;rL' . ~~. : J ~. >_~ '~. I , :... '.~' -:" ._.~~'_. :~'~..:::'~:;~' ..'-:: ~~. ~':.: ~'"~~~,,;::~,, .Y~~lt('._~~~~~~~;: ~.~:> :~~~~~~~:ilL~:::,,~'~~0r~.r_~~;
Ovatime for iIIformatioo.InVCltipti~. and intellicen~ Ihm. adivities (up
10 2S perceIIl ofrbc lllocation)
Rcimlnatscmtol ofsclect Op~ expen5Cl ~ willl incrcued
seeutIty lIICI5lRS 1Il criticaJ infJamucture slits. incurred during time peri0d5 of
DHS-dccIII'Cd lIats. (up I.D 25 percenl of the a1lOC111ion),
. B&ekfiU IlId ovatimc expenses for stafIin& st.ie or loeaJ EOCs
. Hirina of COIItnctal seauity for critical ~ ,ms
. Public safiIty OYcrtime
. Narianal Guard deployments 10 protect critical inhstnlctui'e sitJ!s,
including all raourees lilac IlJll part of lbc staDdard NllionaJ GuIl1d
deploYment
. IIlcIcuecI border IfICUrilY &etivitJcs in coordinllioa with CBP
HiriDg of DeW staff' posiliOll elIIIII"II:tmIeonsuJllnI5 for plJticiplldOll in
inf'onDttioafmldli&en= Ihalym mid shain. JI'01IJIS r. inkIligeace fllsion
ceofa' ICdvilk:s
r ..:.. ( -"l.' __ - _ ~ F"'-=-~,1 ~ . [- ..-.... J ~ ~l;:i:':. > . ,.' 'T: >'-; -7 ~ :-,: ';'r:~ - ':~I~'~~:.'_\ ;l~~,~~ '~,'. i;;-~;~'~j 1", f _'<~~'.../~~;:':--::~1-:'i-~-:,
_ ":(~-0 ;t'l(' 'f~~Jrr .....:Em.r '. " ~". ". '- . . \ ." . r . ~ - 1 {"~~ ()!r lIHLI~'/ .;;.J~. i- (.&.....?'.-.!r:.j.~ ~ '", \.'. ~!..Il.r_l~s~r~'J7'1
...:..::..~ ~ .n' -:"" ---=-~<:;-. I . ", _I,. ~..:._. ,~:. '-'~' ;.". L;"''-~''''''::'''_ ~_ ;;2i:-"I._:~-:::::-....J~~":.\:..,,/:_'~'._~..........d..:!:::.:-...~'\-'L:"'~....J:_
Overtime aod hack:fill.for emcrpncy preparedness and response peISOnlld
~ FEW.~ lIIUlllppTllYCd lraininl duscs.
GnuJtms may also use FEMA 1J1I11 fimds to COVel" 0YeItime and backfill
ClCJ'Cl1"S for part-time and voJunteo:r COle:rplCY response personnel
p.mci,.rmc iII.fEMA lr&ining.
VASt ilmds may IIso be. used far training citizans in iWlI"ene5S, prevention.
. OIl n:s and sleiUs
Tnl.11lI Worksbop, ud COIIfEI'1!Dces
FaIlor Part-nmE Slafl or CoatnetonlConsullanu
Travel
Supplies
Tuitioll :for b1ebcr education
Otbu Ims
. . .. ..
Pai1id~tioJi jp DaS',pp'roYe.lptdliceu~ limaIY" ....illlDI
Partidpalicm la '/Jp fD thrC~!'II_FEMA appnrnd llllllllgellet ...Iyn
lralalnll
A complete list ofFEMA approved I:OWUSIlllI)' be found lIl: V{WW,oio.usdol.movIFEMAldocslEliidble Fedml Couneudf
~':~j ".' .J"<~';'~_1. ' .11'l'..' : .-!-''')I',. I r~\~'~\~.:'.l
18
De!!I&n, D~op, CGnduet and Evaluate In ElerclJe
Exercl.sePlalllillgWorklhop -Orml filndllnay be USQj to pllllllld conduct
U\ExetcUc Pllnniq WOIkshop to indude I:OSlS rcl~ III pllnaiq. moctin&
space and olller mcotinl costs, fadlitatlon CCI5t!. rnUcril;ls IIld supplies. ttaveJ
IlId cxucisc plllll dcvclop!penl
Full or Part.Time StalT or Coatl'actllrsfCoIsultanU - FuU or pUHime IIlft"
may be hired to SlIpport ~iJe.ft1ated activities. P.~t of saluie5 IIId
iiaae bcncfib 1IIl15l be in acc:ordaIIU with the policies of the state or IDCIlI
Wlit{S) oflDYcmnICIIt and bllVc the IllJII'OVII ofC!le sPk or lhe awarding
..eney, whlc:hfNef is applieable. The scMCC5 or CDIIlrllllOl1fCOll$\l!tan1s may
aIso be pl"OClIICd to support the desiJII. developml:lll, COIlduct and evlluBliOll of
CBRNE lIXercises. The 8JlPIicanl.'s fDmIaI wriucn proeuremcn1 poliey or the
Fedcnd Acquisitillll hJUlllioos (FAR) musl be followed,
Overtillle and backllll ClIIIta -Omtime and bacldiIl costs asSOGialed with lbe
design, development and condtlCl ofCBRNE _iles au allowabk: clipenses.
GnIntees may a1~ \$: FEMA pnl: fimds I/) cover DVC:l1imc: and bacI:1ill
a:xpenses for paI1-time IIld voIUl1'=' emerplCY response pcl50rmcl
p.nleipelin!: In lEMA dtCJebm,
!lIIplC/lleatalioll olBSEEP
T..-..VeI- r~vd t.GSlJ (Le.> airl'II"e, rolbF. ~ diem, holcl, etc.) an: allowable
8$ t:XpcIISCS byemplll3'= who an: on navel stIlI1S for official business rcIlled
10 !be planning and c:oncluct of 1he cardse prujlCt(s). 'Jhesc eosf5 IIIUSt be in
al:COl'dlmc with stlIlc law IS hidJli&\tlcd in the OJP Financial Guidt. Sta!CS . ,
must lIlso follow stIit rquIaIlons regarding tmcL If a SWS or telriUlly docs
IIOtb.~ IlraYcI policy !bey must follow fcdc:raI guidelines and rates, IS
aplained in !he OlP FiMncfQl GuIdI, For furt.bet information on Kdmllaw
pcrtIinInJ llllnvel costs pl_ refet to h~~/1w.ww OiD I1SdOi,2OVIYmGuidl:.
SuppllCf . Supplies _ ittms 1hU III'C expllPded or COIISIIJlIed during the course
of tile pllUIniagllld COlIdw:t oflhe exercise projeet(s) (e.J., lXIpylng p'pllf,
&loves, lape, ftOU-st<<iIc m.u:s, and disposablcprotoedYe equipmel1t),
Otbcr 1tc:1IU - Tht:se costs include lbt renlal ofspacellocarioos lot excnll~
pllllllina IIICi COIIduct. exercise 1111II, bad&es. otc.
:'~I ~.::-... ~ ~: .....-.-: ": -: "'7-"~~\:-7 - ';-".-..' :..:~:-- ~ -~'~T:':. ~~":."\'~ ':"IT--";-~'~t' :~.~->~~;}~;.~-=:-C; ~t.:I~~l~.c.::.:I~
,',' ., 1-"" , '-. ~.,~\.)r.} D~rJ~l-';lit:;"l,r-;(101l.;.}.r.-L"'''' :...." ",~ ',' ~';';/I...-.r.J)rp~~:"~J".(,....~.~;.;.~(.t_'I,}r.L:.'J~~~I~;:-~{~~:J~r!l!:!L.~W.l!1~l;J
)....:---=--=-,.'-........-.;;: ...:.,:..:.:2....;:..... _...:-:" ~.. ~..~~.~. '.....".c::: 'uLL.,u~~.:""~_:',::...:.......:l_;,::.:::,~",:::(_'__"".t.. -,,--';~.-,-_._.....,_"":.::o...:':.'i~..:J ",~~:"':"'~--':.:...'
~ 10 OVIiuallllhe efI'eocnIYCI1CSI o:l'iDfonnIItIoolharinl pial, poliGit:s.
pmccdwa IIId orotocoh
ExacIsal to cvrlu_ NJMS irnpltmentdioo. This lncludc.r _ _~illcd
Witfr IIXllrCls&iJ eompCMiili Dfd.c NlMS NalioiiaI Ci1ideafiaIlac FruIciwork
. , .." . . , ' , ..
ExttdscS fa Cwelulte facDlty iWucii WSseI SeCurity ~OD
.. , .' .
Excrci~ to evallll!c IIU maritime JCClIrit)' proret:rJOIl
Exueila to CValUB dU'lill reeopitiOll capabilities
Bxcrcisrs to cvallIIlC cyber IlCUrity ClplbiJilies
Exc:rciscs lD cvllllllc qriculluralffood 5CCUri/.,y capabillties
Elcercises to evaluate pRvention rcadinw: BIId techniqlles
19
-Red TCIIll~ (ful1lC on force) exeteUcs
h1lerope1'1blc: CODlmUllicatlolll ~I"
CritiC81 inhslnlellft V11lncnbility. protection, .ootor altaeIc aercises
20
mr1 all at full-time or pnt--tbu ttalf or c.antn.dorcleoaawltl.nts: '
. To assist willi Ibe 1lIlIII~ ofFYOI USOP.
. To mist with cksillJl, reqlIirllmc:nl$,lII1cl implementation ofFYOI HSGP.
. To assist with till! implemenlBlillll mid ldaIinistration of the S1alc
Homdllld Security SlI'aleIY. lIS it may R1DllIlhe iDdlvlclual cram:
progrIIII.
Hirtle orfuU-time or part~time Blair or COlltrlldon/C:Onsulbnl$ ..d
UpellSef related to:
. HSOl' application submis3ion .management ~tivities and application
n:quimnen15.
. MeetlnlllCllllplill.nce with reportingfdata c:ollcctioD rcquirfllnmlt$.
, . dUa eaIJs.
Developmeot oC oplll"lltl1e ptallJ for JlIlonJlltfon c.aUcttlon 1I11d prouulag
nccClUI)' lD RlIpolld to DIISIFEMA dau calls..
Overdme Ind bacldlU ~b - p.ymcnt of overtime expensllt will bIl for work
perfilnDlIi by award (SAA) or sub-awlrd ~ployeslln _ or 1M
C!bIbli.!hed WIlIt WAk (U3Ually 40 boon) rcIaIcd to the M.ltA ~YUics 1br the
~opmenl and implernenratioo of Iho progralllS under HSGP. These coste an:
'='Df~':=::~'=k:or==:j::;;~n:;::
lUM'oriliii.WCifiD...".. . "WbldiMrk" IiClhlidnJM:i_Is-'dua/
,', "', ., ,I~." " .. ,'PP. ,..' .
campeIIlIalbI.Jknnb1e.. That it, III employee of. unit d~ Ii1ay JlOt
reeeln conipenSadoa &om 1heIrunlt or aaenciY ofgomnment AND fnm III
aw.rd for. sinale period aftime (e.s., l~OO pm III s:oo pm), even 1II011gh ,uch
wort may lH:nefit both tctMties. Foose henefits on ovenims hours n limited
to FederIllDstnnell ConlriIrutions Ad: (FICA), Woricen' Compensation and
C1_p/oyIncIlt Cllmpenlllion.
Travel a:~C$
Mect1nll-relatlld ~plllSlS (Por a C(lIJIplete list oflllowable mecting-n:lllcd
~ plem _iew 11Io OJP Ffntmcfal (hide It
hUp:Jlwww.ojp.uscloj;gOl'lFinGuJdll),
21
A~uisllioD of .1I(b~rized Omte equlpmenl, Ineludlng pc:I'SOIIIII COlIIplJlm,
Ilplop compu~prmiiiJ, LCD projllCtM, 11I4 olhcr cqUfP1IIeII1 or software
wbidl may be requimllo SlJpport the implCllltl\taSion of \be hOn:ld.ul m:urity
Wileg)'.
ne roDowlDlllre dow.ble only witllln the watnd period;
. lU:I::urring &esf~C$ associated with CIlItain mquipnlcnl, such as c:cIJ
phllllcs, fIlits, etc.
. Leasing edlar 1'GII1ina of spat;o fof newly hirccl ptmlCllIcllO administer
programs Y\itltilt FY08 UASJ.
22
B. Scope of Work
Pundlng Is provided to pc:r!Qrm eJi8lbl~ activities lIS idCllldtled In the OtriQII Dt'Gnnls IInll Training Fiaw V_ 2008 Urbllll Nu SeCurity
Inlti.dve (UAS!) Grant Progrllll. DOnsisunt with the DeparlJnent ofHomdllld Security Stltc Stmtegy IlId lIle Uiblll Area StnteaY. Eligible
activities Me OIJlIil'Ied ill 1IIe Scope ofWorlc: for CACh CItcJOl)' below:
L Catccorles .lId ~b1e :A.l:flvlliu
Urban "rCl Sec:urily Jill tia !il'e
FY2008 UASI a1lowabl~ casu m divided !n1O the ColJowiOS calqOries; plaDlIias,llrg8nlzalioa, eqllipmerll, inlaiD!: Ind
exercises, mloagCIII.Cllt IIId admfDISlrlltion cost arc allowable l:OSI. AI least .2S% of UASIl\mds IIIl1St be dcdieal~ lOwards law
enbmDent tarorism prcvcntlon-<<ict*d plllJDing. orpnizatiOll, ttainins. exerc:lsc and equipmcnr activities, Each category's
allowable eosts have been listed in Il'lOI'C dc:lail in the ''Budpt Detail Worlcsbcct~ above.
A. Planning
Dcve.lopllli KClIario p1anr tbat Inc:orpol1ltc: the raagc ofprfllUl'll.oll, protection, response, ami rceIlvCry aclivldes for a sec:nario
DcvtloplDg and hllplCDICllthll bOIlle1alld security snppOr1 prognllll alld adopting
1>& lLIdonllaldatlvcs iadudlll{ but 1I0t limited to tile faDmrioa::
4. lmplm1Cl\ting the NIllOClll JIrcpM:4ness Guidelines
.t. Com IISSOcided wilb the adoptillll, irnplemt:lltlltillll and adherence lo NlMS comJlUIll1Qll requirements: /Pclum!
impll:ll1Clltblg1l1c NIMS National CRdcnIialinc F~
.a. Modlf)'bll cxistiog incident lI1anagt:ment and EOPs 10 c:IlSlIl'e proplll" a1iJlllDCllt with the NRF coordinating sb1lcturcs,
JIIlICll5-, .wwl protoeols
4 EstabIUbIn& or c:ohandng DnI1IlII aiel apemClllS
4. Ikvdopm,ClIlnllIUDicatlons md ilItetcpcr&bi/ily prorocol5 IJId sol\ltions
4. O:iMucting IocsI, rqional, and Tnllll PI'DJlUl irqIlllIllentllion meGdnJS
4. Devcloplnf or updallng I'CSOllJ'l;C mvClllDly assets in ICIlO1'dal1ce III typed resource: dcfinitlolls issued by the NIMS
~on Center (NJC) .
4 Desi&ninc SlIIE and Ioc:al pospalial dda $)'IIl:m.s
4. Qlnduetin&' publlt e.dutdion llIId outreadI tunpaip, includinJ Promotinl individual, family lIlld business CIIlerpncy
p~; alerts II1d WIf1Ilngs Cllutation; md evacuatlOll p1an.!l1lS _ll as lED or bambini pmrcntion aWll'Cl1C5S
ol. Prqwing mllerills for thI: ~e Ptepll'Cdneu Report (SPR)
D!Ycloplnf; rdlted krrorlsl11 prevtnCjollacdvltles IndudiDC:
4. Ile'Ioclopillg law enforcement prcYaltion ICtjYitics, to include establishing lIIe110r enhanting I fusion C<<lleir
4. Hirin& an rr speeialistto plAn, devdop, and implement lbe rr apJllitlltlON necesSIlY for a fusion ccntu
Ol. Del'Clopina: IIId planning fI1t lnfomwIDnl'inlelllgcnce sherinc groups
4 HlrinJ contr-.ctolJ and eD1lJullMl! lo ~ fCllO/l1llIr;IldaliOllS on tlu:: develojllDent of a fusioo CCQW
4 bJte&ratInJ: and c:oordinIling pm_ sector pll'lic:/patiOll witb ~on teIlter adivitlcs
4- Aeqlllrinl J)'stemnJlowinl =ectiWy tl) Stale, Joc:aI, IIIId FedenI daIa'tICIWorb. sucb lIS the Nidional Crime
hIfonn8!iOll Cenrcr {NCIC} Il1d In~ J.utornamd Finlaprlnt Idcnrl1ication System (JAFIS), as apptOpr\1le
4. PlInDin& 10 mhanu security durinlllelghlened alerts, durina tettorIJt ilIcidCllts,lllICIIor during IPitiptiop md lCCDYCI)'
4. Mulliodisclpline JlRPIl1Iioo across fim responder CDmDllllllly, Induding EMS for response to CItaStfOpbit events and acts
oflln'olilm
4 Public infonnlltlanfcducatlon: printed lIId c1r:e1rt111[c mmriab, public 1CYIcc: announcem.CIllS, seminaaflown hail
mlCtinp, well pOItlDP coordlna!erl through local CItiaft CorpI Cow1cib
.;. C1llun 0Bps 'YOlwrtoer eroarams MIS Ol.bef activities tl) stRlI&1hCII clIiuII putlclpl1lOl1
A. ~CliiiI:publii:'~~iiN~lili:JudiRi~ fadiYidoir. &mil)' Md buslDc&s eri1e/JaIll)' pnparednc;s:I;
~1biJWO:6l cainpllpl; iu!dforci'eltiai Stile, resfOIIII Df Ioc'a1 emmpnc:y~ tff'om that bllilllllJlIIR the
R-+ cimpaipl ,
4. Ewltialiai: CIP lIellIIrily I:IJIdpmCllf indict persoiIneI JeqUirerJlent! to ptoIC:oI: IIId s_ sites
.;. CIP IXlSt usr:ssments, inclwlllll n:saun:es (c.1h financial, pmJOJIftal) required fbr securily enhanl:cmcnWdepIO)'IIIl:JI1:i
.. Multi-Jurisdiction Bambini Pm>eotion PIIIIS (MJBPp)
4. Und~ TetTOrisl ProIcction Pl~
Denloping and ellbancllll plallS and protocols, IncIudllll bllt DOt 1IP1lled lO:
.;I. Devc.lopilla OJ Wanc:inIEOPIIllJd operaIinJ procc:dllrC3
4. De'l'eJopinglmOrism prCftDtllll1l'detem:nce piau
4. Deve1opfn, plans, procedures, and requirements for !he mlllagement of ill1i'u1rudUre and rcsourt:C;I' ~md to TlSGP IIId
Implcmemmon ofSblte or Urban ml Homelllld Sccurily Stntqics
4. Dcvelopinl or enhIncinJ border lOCUli!)' pllllS .
'" Deve1opm. or enhanclnl eyber ncutily pllltll
4. Dmlopine or cnhlllcin, cyber r1Jk miliplioa plw
23
.t. Developing III' enhlllci'llll&riaJltu~ sCCllthy risk m[tlptiOll, IUpoII$. and recovery plans
4 Developin, publiclpri\llle JBCtm'partnClJhip ~cy respDAS:, IISCSsmenl, ",d n:sowcc sharing plans
011.. Da-doping or ~1l\t1nl plw lil enpgc and intcI1acewith. DIUlIO io~ tM capacity of; pri~ sec:tor/llDn-
gov<<nmenUlI altlties worIcUaglll Dat !be blllUJl Jal'icc I\\SjHINt IIId l'BC(IVeI)' needs ofvictims
OL Devdopinl: DruplWina klcaI Dr rqilllllll_ltltlom plans
.:&. Devdopmg pllW 10 JUpport IIId assist.spedal n~ jurls:dictions, such 1.$ port lIIIh~es ",d rail 51d mllSs traIIS11
lIgeneles
.l.. Developin& or tnbancillJ continuity of opcratiD1lli IIId continuity of JOvanment piaN
4. Dtvelopinl: or1:llhlnclna: cxistin& catlSl1op1lie ineident ~ mil ~vay plans to inelude and integTale Federal 1.l5Cl!
provide4 under the NRF
~ Developin. or r:nlIancin( t1PaedIlion plans
... DIlvdopJns 01" enIJanciDs c:iIbA ~ c:apac:ity
4. Dcvclopinl or cnballciD&: plans for donations lIlId volIJDtcer nlIlI\~ and !he copgemenllinlcgration ofprMte
sectot/lKlll-.ovcmml::lltll entities in ~ncss, mponse,lIId ~ leli'vl1lcs
.t. Developing or mhmcin: Bombing Pre\ocntioo PIIII5
4. Dcvelopinl~hool prepll'tdness plans .
-l. EtlsuriD,jurisdic:doo OOPS adeqllddy address WlUDinp, emergml)' publ~ informaliOD. ~a~ mlW CNC, flSlIIl/U;
managemCDt from noo-so_CIItIl sources, Iml1lllilled yolWltecr and dcmationslD&nagemtIll, Uld wlwllw resouree
inupation to support cacb Emerpcy Support FuJK:tion, to include: ~ropriate <<IllSidmtiotlS [or special neQ
JIOpulldkms
.L Developinl and Inrplcmeulill8 ejril rigblS. ciVilliberlics .00 prlval;)' policies. pI'OU&lres, and prDlocals
4. OelIigninlllld developlng 81* Uld loeaI pospllial dall ~
J>evelaplna: or copllgcdll& useasrlCllts,llIcIa4lllJ: but 1I0t U../(ed to:
,;, CtmduaJb& point YDlucrabilily _l:lll5 II c:ritic;a/ inhstnJcluR liteslkey I$sd5 IIId develop !mDcdilllianlsecmif;y pl8115
.. DcvcIopina bonier S6CIIrily opmtiOlll pllllS In C:OOrdlMl;jOll widl CBl'
.a. DeYclopInJ. illlplemelltlq. IlId reviewing Area Maritime Security Plmu for ports, waltZWayI, IIId c:oll5l&llll'ClS
~ Updalin.c md mming Jhreat mllrica
4- CoIIductinJ c:yIw risk and vulner1bit/Jy ~tS
ol. Condue1ill& Idcmllents and cxercisiDg Cltistihg calIstrop1ric Itleidenl rapOllS~ and recovc:ry 1'[- IDd capabilities III
idcntU)' c:ridc:aI pps tblll c:aIlIIOt ~ IIllIC by =dsting; IllClJ and SWc_
.. Conducting Bombing PreventioII eap.biJity AnIIysis
..l Mtivitie:s tbI1 rJnctIy SIIpJIO/t 1he lderlllfiCftion ofspccifie ~ie incident prioril3' ~ and l'tCOlICI}' prqjecJerl
nuds IICI'OSS dlseipIines (eos. Jaw CII~em. fire, EMS, !lublio he:ellb, bebavicnJ hc:aIlb, public works, I18riwltuc-e,
infonnalian tl:cJmology,1rId oiti2aI plqIlrClIness)
0&. ActIvities that dirccJly support Jbe identi1lcaDon of~llDated lmIpOIaIy hall5ing siu:s
.t ConductinJ community _eats, swvC)'S. IDd J1lSelU'dI ofvulnm.bilities and ItS(JUI'Ce needs, IIId deJennine eitiun
ed1lCltion end pmfic:ipIltiOll to meet the needs .
4. CohduetiDg Citiun Corps program asscs,uncn15 IIIId avalullions, citizea ~ess SlIrveys, 1'OIwllea impac:t studies,
and ~c ....ysis
. Soft Drget security planning (pllblie pdIeriDgs)
Other eli&l'blc plannlq utMlles are listed ia clie "BudJtt J>etall Worksheet" above.
B. OrpnlPtional Activities
No ~ tbaJl2S percent of caeI1lndiYkll1II UASI.WlrdIlnOWlt may ~ USliI for operational CllpCD5CS and overtime CDS"
for !be three (J) Or&lI'lizational Auivities nllled below.
I. Opcrlltional Overtime Costs. In support of c:lforJs to enhance capabilitIeS for detedil1& cId.errin&. dlsnlpllnc.
and prcvcntinJ _ of lanlriIm, opcrlIliCXIal overtime corIs VII .uowable for lnereued lllCurity _llR$ III
aritical infrutructllrc: sites dllring DHS-dccluccl ptrlods ofOrlnF or Red !ilrA! levals. Subja:t lo l/IrM
elevated threat level conditions, FY 2001 UASl funds for orpnlDliOllIl costs III*Y be used to support sdeel
aperarioJIIl ~ IDOCliIfed wiIb iamased SClDIIIUy DJIISIlll:IIf c:riIiCII/ ~ sires in tba Wllcnvial
~'=-~:~~~'~~.~<<'~~
4. ~ of IlOIIIIICIIlli security for an'W iDfia.strueturB lites
.t.Pi.bilc_~" , ... .. ,.", ,
. NatllIl\Il Gllt'd dtplO)'lllCllQ lo pl$ct crl1ielllnfrlstructllre Illes, incJudlnllll resources tI1l1t are
part oflhc: sblDdard National Guard deploymcm pacbac: CQ)nS1Jmable COS15. sueh ulUe! expenses,
are 1IOt allowed execpt as part of the stIIldard Nlllonal Guard deployment JllCl:aic)
4. In~ blll'llef security ac:tivities in coordlnJtllll'l ",i!h CBP.
Consumable eosII, SUM IS tiJd expenses, ~ Dot a1lcnved ClCUpt as pmtoftbc standard NaJian.al Guan:l
deplayment pac:kqc,
State.s wid! UASJjurisdic:tians em 1$ funds rcninld.ar lIle S~ level to reltnbwse e1igfble opeutlooll
overtime cxpenw lneutrtd by the State (up to I nuximum of 15 percent oftltc Stau: Iham.oftbl: UASJ pt).
However, Ihme activities IIIlISt diroc:dy support incrusc:d RCUTity mcuures enll:tecf in the UASJ Jurild!etions.
24
2. <>-time Cost OYertime t05ts are alJlI allOWJble fCIr petsolUlellO p.nlelpa1e ill iofbrmII.ilKl. !n"estigalivc, and
iJ1telli;ence ,h.nng ZICltivitics apeciflC&lly relltecllO homCI8niI security. This indudd ~ivilics 1lIC.lI.IIS lIrIti-
IeITOriflll wk fortu. Joint Ten'llliJm Tukforca (Jl1'f), Area ' MarItIme Sc:curity CommIClee$ (lIS Rquired
by the: Maritime Tl1n5pOnatiOll. Securit)< Act of:lD02.), OMS Border Enforcelllent Seauity TIlSk FQr~, IIId
~ Barder Enforcemenl
), Intelligence Analysts. UASI funds llIIY be used 10 bire new flAftllJ/llo: COIItraclDI' pMitions to SCI'VC lIS
inteIligmce analyns 10 enable InformatianlinteUlpnce sbIriDg Clp&bllitie.. In order to be: hired lIS an
IntelJilellce III~ staff llndIor CiOIIlI'aCllll' pc:r$lIIlIId mll5l meet 1lI1eQ1 one oftbe followinJ: crilerit:
.1.. S=fully c:omplele lRinina 10 easure baseline proficiCIIC)' in ir1u:lligcnce analysis IIId prodlleliOll
withill six IIIOIIlhs ofbeilll hired; IllcVor,
4. PrevlOllSly served u an inlelligenee malyst for . minimum of\Wll years citbcr in . Federal intellipee
.,ency, tile military, or SIIle lIIdIor lDcIIlIw entarccmCllt intdfiJ;ORCe lIDiL
Cow usociucd with hirlng_lutdliccnce IIUlysu In: allowable only for two )'I:II1S, atter which S~ lIld
Urban Areu ,hall be responsible fOr SlIJIlIOI'Mg lIIe tllSrainnIel'Il cosl5 for dIosc intelU&enc:e analyJts, Use of
funds for !he hiring of intclUplc:e lIllII)'S15 1'qI!'ClSent$ . commitment 11)' 1M grantee 10 $llaain FedcrIlly-fimded
positions after !he two-year Fedetal Jbndin, period Mlh lIon.Federal /'CSOIJJU$. PlIiIure 10 JIIIUiD suth positioni
will =1111 in dUqu./i6cadllll of &I'IIIt=I &lIIII hiring llllllysts with Federal fundJ In l'uluR: prognm yc;n In
oIWr 10 receive fUnds lot lalrinllntdlipace 1lJaI)'JI!, !be SM.1IIU5I main certificlllim 011 flIc statinSlhlt the
1C$pOll5iblc jmUdiclion wlll IISS\IllIll n:lpOlI$!bUilY !of $IlPPIll1inI the costs of !he hired anllyst5 foUowinJ: the
rwo-yaar FedcnJ !IIlldin, period, This eertifiecion must also be IIeCOlIlJllllitd by. budget plan JIIO'IJclina the
details oftliii 1lIUIgcmcnt.
All intellipce au.lY'il1aining should be in ~= with Global's MInimum cn",1M/ Inul1l,m<< Trolllu.t
SIlzndt:ttodJ.for Lmr OV-~ twi 0t1tu CrlmInd.lJlslb ,{~~, ill 1M Ulllw/ $JrJt&t, wbicll cllllbte:s lbe
mi.nimlllll ,=*gories of traiDiIlg Deeded for iPtclfiFncc apJyns, These in~dc slIbJeet-tl1der ellpGItiIe,
analytic tnelhodoloeies, cuslomer-serviu ethicJ, informadaa bandline and proccssiag skills, critical tbinkilli
skills,lXlIIIpIIICr Ii~, and Dbjcctivily 1IIc1 inteIllduaI honc.sIy. A catificllle ofal\'l1p1ellOll (If SUM Il'Ilnill8
mtlSt be on file with !be. SM 8JId IffilSI bel made available to J'rcparedncss Officers lIpoo rcq..esr..
Under no CirCllmstmCe$ IIIIIY jurisdictions exceed 2S pcroent of their UASlawud for tb~ aetivilies.
C. Eqllipmcut Atqulddoll
Any eqaipmcnt purchased. WIder this c;oolrEl, must bc in 8Cl>Ol'dlllCC with ~ Aulh~ EquiplDent List (AEL), JocaWl
,at httD:llwww.lkb.us. .
D. T~lllill&
IT 2008 VASl fimd$ may be used to enhlllCl: 1hecapehilitic:s of$lale alId local govellllllClll and IIOn~CJIil
cmcfllcne;y preparcdne$$ and rt$pOII$c penonnellhrov.Jb ~plllClll of a SIa1C homeland sccurit)' traininl prolJ'Slll.
Allowable trlininl-reJated ccsts include:
;j..
Funds IISCd to develop, deliva-, and evllll&le lIJInialo including OOSI$ rwI$d III admillisWinglhe training,
plllUting, icheduling, faciJ.iIif$, uwemJs UlcI SIIpIllicl. rqIl'OducliOll o!lIlIIlmials,llId equipment.
Overtime: ud B.c1dUI co5l3, as defined kt 1biJ cuidJlncc, usocilllal with 1DDlIdiD( 01" teachinl FEW,-
lponsored llIdIor approved 1I'Ili1liD& IJJIII1C5 and p1DJrIIIllI are allowed. ThCSl: CClIIS are allowed oaly kl the
~I rile. payment for suell services Is ill ~ with the policies orlbc SIaU or lmiC(s) ofJocal
govr:mmcul and hq the approval otdle Stat& 01' the ......miDI agency, wbichD\lcr is applicablc.ln no CIlIe
II du.d compelUlllion allowable. That is, III IlIIIployee o(a UIIit of cov=mentmay not n:cciw:
eompC7l$~ !'om botb their unit or aaeoc1 of ,gcmmment.um 1l'om an.-d for" a 5ing1e period of
time (t.&.. 1:00 pm to 5:00 JIIlI). _ tbcltJ;p lDlIII.wozt lIlIl)' lieIlCfit IIotlt ICtlritios. F~, overtimI:
COIIIISIOCiIlcd with emplll)USwbo p.tIcipm li"'uS in a1ad!luitolc tOr which 1b~ IlC
,~an; iaOt doM4."'" blilIemr 011 Ciiirimc bOtiis ~ JJmhlld Il:IJI'llIIeraIlnfuralZ '
,~.Ar.t,~CA).,Wadccn',Compensalioa ~~ploynYmt Compcn5llion,
Travel OOJU (e.g., .air&rc. miJ~ pel" dilDo f101cJ) are a1ll1-t1l~ u elCIlenses by IlIIIploycc;s who &IC 011
trlYd statuJ for om~1l buJiness rdllled tIllppl'OWd 1rainiDa.
Hirin, of Full or Part-Time Sbtf 01" CODlracIonIConsuitBnls 10 ,uppost ll'aioiR&-rdaled ldi1Iili",- Payntcnt
of Salaric:s md fiing= bcncfil$ must be in ICClOI'dInce with the poli~1cs of the StJle or UIIil{s) of local
government and "."e: tile apJII'OYaI of the SbIl: or Nardini 1.prIC)', whichever Is IpPllcabIc. ~h COSU
must be included within the: lbndinC allowed for propllll management perIOlU1CI elCpell$C$. whith mUI
not cxceod IS percent of the total a11ooa1i0lL
CcrtitlCltiOlllRccertifiClllIOll otllutnlcton is an allowable 1lOst. ~ are cnClClIUllpd 10 follow the FEMA
Inmuclor Qllllily Auurtlloc l'rop'anI to ensure . minimum Icvsl ofcompelCllcy IIId com:spondillJ: Incb
ohllaluatiOll oflllldcnt lcarnlng. Thil is panbllarly important for those course. tbat Involve trainillJ of
\niner,.
ol.
.;j,
4.
4.
2S
Eo Eurdscs
All UB'" Aroa$ IIl'C Rl/U~ to rlovdop a Mulli-)Qr Training IIIId Exercise PllIIIlQId IUbmit it to FEMA on an lIIIIluaI
basis. This phUl must ti~ loto the Mulo-yw- Trainin& and ~ Plan deYoIopecl by the S'-~ and aJip willi Ihc Urban
Mea HomcIllId Security Sb'arcgy. FII11her, Urban Areas arc CIlc:olll'lBed to dCYdop a Multl-ycat PIIII an6 Schcclllle Ihal.
IIIII:cs inlo COII!Ildcntiou anticipllled lrIinlng needs oflhe Urban An:a for III least ~c immediate J{IlU'. with cxercistf being
limed to provide ~!be DppOI1Wllty lo UIllize lninlnJ rceeived, FPrthcr guldan<< conr:mlinS Trainin!: and E1<<:roi3c
Plan WDJkshops can ~ found i111be HSEEP VoI.lDIle5.
AIIoweble extici~rclalt.d costs indudc:
~ Funds Used III Pulp, DeWlop, C(llld~land Evahu:le an Excrebl: - lncludes CQSI$ reJlled 10 pllllllling,
medin, SpICe lUll! other mcetIn& l:IlStS, faei1ill1ion C(lSls, nwerials 11II4 sllpJIlies, tl'aVeI. and doc:umenr.ion.
4. BlfllI!: ~'1II1 or Pari.nme Starr or COnlraUQrs!Coll.U)t...,u- Full or part-time $IAlfmay be hired to
JUppolt excrelse-rclNe4 activities. SudI costs must be includtd wilhl1llhe fUndlni Illowed fbr PfO&TIIlI
~ pemmncJ ~. which mlJSlllDl ex.ceed 15 paeeIIt ofdte toW aI1ocetioc. The appJiclnt's
fott'llaJ wriacn proc:urcmcnt poli~ or the F" Acquisilion Rc&ullllllKls (FAR) - which_Is mcm: 11rina:en1
-1IIU$l be fOl\oWel:l. 11I110 case is dual compellSltion aJlOWIbIc.
.:;. Overtime and BaddlU- Ovatime and backfill costa l$SOtialcd with tile deslp, development, and oondllCl of
exercilcs lIJ'I: allowable CXjlQISCS. These cosb are allowed only to the CXtclIllhe JII}'IlICIlt for suGh SCl'Vil'CS is In
_we;., with the policies orlM sum or aolt(s) otloca1 govemmenland hQ tile IJlProval of the staIc or lhc:
.-.-ding apcy, wbichc:Vcr i$ ~plicable. In /1(1 ease is dual compensatioa a1loMble (see above). Frinae
benefits on ovtrtime hoWlII't limi~ III FlCA, Wotbrs' CclDpellSlltiOllIPd Unemployment CompwaIion.
~ Tnvel- T...w:1 COIlS are aIIowek.. CICpellJCS by cmpID)'CI:$ who ate DO lJaYd stldUs fa- officilll busin=
!DIlled to the p1l1l11lng II'Id conduet of ex.croIse proJcc:I(s).
4. Su pplles - SIlppliel!l_ ilarl$ that _ CIlj)CIIdcd f1I COl1SIIDICIl dllring lhe toUI'Se ortlle p'-uring IPd conduct of
tile excnisc JIfO.!eet(s) (c,g~ copyIn, paper. &loves, tIpc, DOJHteriJo mm:s,lIId disposlble protedfvt
equlpmcot).
oil. Other ltelll$ - ~ C05l5 iJ!clwle tile reabI ofspacellDlllllions!or cxeroise pl8lllling IlIld IX1DdIlct, rentaJ of
CljulpmCll1 (~'... portable IOlleIs, tents), food. rmcshments. psoline, aercise signs, badges, ete.
UnllltbOriz.cd cxen:ise-reIm:d costs include;
"" R.eimblll'SClllent tortbe maiPtenlDce and/or _lIld tear costs of genet.al use \/diieles (e,I., eonswction
vehidcs) and tmcIJmcy 1'CSJl0ll5e IppIl'ltllS (c,&,. fl/'C fnIc:b,lItIbullllCCS).
4. Equip1tll:llt thlt is pun:based fur permlllCIII instaIlalio'n ..dfar use, beyond the scope of exercise: conduct (e.g.,
eleelrOllic messas:ins silll').
EnrciH Scenarios.
1b~ SCCIW'ios 1I$Cd in cxcn:lscs blllSt be bucd on !he Urbat Area's Horndan4 Security SlrsklY and plans. Acccptab}e
scenarios for UASl ~ises include: r::bcmk:IJ, blolOlleal. radiolo&i<:ll. nuclcm:. axplosfve. Cyber, apieulturalllld nlX1nl
01' tcchnolociCll disIstcn. Ex:acise 51lCIIlriOS rtIIISt be c:*'ilrophic lo Sl)Qpe IDd =, as defined by lbe Nall_ Rc:sponse
FrameWDl'k. The scenarios used l1Iustf0cu5 011 vaIldlliDs msting~. lUId mUlt be IIlJC enOllp Ul scope and me
to =erc~ multiple tasks and WIITlIIIt Involvement from mdltlple jurisdialons lUId dlseipllnC$ and DCID-goVCl'llmcnlll
OIJ8IIiZlIlions. Exercise scenario. should aIJo be bued Olllbe Multi.yelll" Trainlnl: IIId Exa1lise Plan.
If. Urban,Arc& will be hostinlllJ up::omlna spcdaI event (e.g., Super Bowl. Owl Sumlnh); Ihey anticipate panldpaling In
a TIer 2 NationaJ-lneJ ~ lIS defmed by lhe Nltional Exetdse Prllf1llIl iDlpl_tation Plan (NEP I-PIIII): orthcy
antitlpau that they w1l1l1pply 10 be: a _ue for. TJeI' INadollaJ.Le\lel Bxc:n:iIe, IS defined by the J-Plan. tbey shol1ld pllll
to 1& UASJ 1\Indini to :fIn1llCe tralnin. aml axetcise actIYiticI in prcpUlllon for thU (;YI:IIt UIbaQ A1cas mould llIso
CDIISider exerclses It ~or 'o'CIIlIeS (e.&-. arenas, coovention anrm) that focus on evllllWillllS, COJnmlJl\ieatlons, and
CDI1UlI.m and COII.IrlII. .s- -"auld .JIO andolpalb patlclpltlnl iflat leMt OIl. R.cpll!l.J Exwoisc lMu..ly. SUlelIIIIISl
illdudco..U oonfIrmU or plann..,j. spccial8VCats in lbe Multl-yearTtaining and Exm:ise Plans,
F. PBl'JlHlael
PerIoDnd hirins. otatinle, lIlld bIddiII ~ art penniUcd llIIdc:r tbis pant ill order to perform aIlowabl~ FY 2008
HSOP pilDnlnJ. ttUdn&. aadsc.1IICl fqIIiprawlCdvilfe!. AdditiOllll intWmacion * be fOund in )'OW' FY 200a pll
pidance.
4. ForSHSP lUId UASI,a [Ic:rS(XUIel cap ofop !tIIS pcttCll10feach of the tobI prop1Utl!i.uldS may be used,
Grmtccs who wiJb to KCk . waiver fi'om the 15 pen:t!nt pelSOrmel clip FnUSt prD'Ilde doeumentallllll
explalnins wily tho IS perce;nt pmolIIId cap is unat:eepllble; waiver relIucsts will be considered only
under e1llremo eJl'CIIIl1SlanteS,
4. Th~ ~ ofpcr$llllllCl C0$t5 does not apply to COllttaclor5.
26
G. ~1I..tmtJl(...d A~m1nlstra60D -110 mon: lhm 3" of udIsub-recipicnt"lOtAI aWll1l may be expended on M1NgeIIlCI1t and
Adminisln.rioa costs by the $\Ib-Rciplents.
HIring of full-time or fBIrt.time st8ft' or conwctoralconsultlnts:
.... To asslstwlh the mB~gement of the FY2D08 UMI
.;. To assist wIlh design ~ulrements .nd the Imptem~t1on of the FY2008 UASI
.:I. To aSlllst wlth the mplemenbtUon end edminlstraUon of the UrbenAres Homelllnd Security Stratepy,
as 11 .m8Y relate to \hili FY2008 lJASl
Hiring of full.tlme or part-time staff or cQ!ltractorafeonsultltnts and expenses related to:
01. Meeting compUllnoe repoltingldata coJIedIon requl1emltnlS, IDcl.uding dati caJ1!l
Owelopment of Qperatlng plans for Information collection and proclIIIslng n_ary to respond to
DHSlFEMA datil Galli
Overtime Bllt! bacJd\11 wb . Payment ofovertlme expenses wUllx: for wMt ptd"ormcd bY.Wld (SAA) or sub-_d
employees ill Qccss of1bt: cstIIblishcd worIc week (UJImlly 40 hOlllt) rdaIU 10 the MotA Bctivities for liIe deYdopment
IIId implcmcn1llti0ll ofdlcptOJf11115 unclu HSOP, Tb_ COJlS lie allowed 0PIy to till1 CXIart Ibe plIJ'111C11t far such services
is ill aceordanc:e with the policies oflhe 5bll 01" local unit(s) of IO"l!I1lIlIIIIlt IUId has the epproval oflhe state (II" the
__ding ~CY. whidlcvl:l'is eppliClble.1n DO case if duaJ CDIIIpCllSldlllllllowable. 'Jbal is, III employee ofa unit of
~t may not JeClIIive eornpcnsdion ftom 1hcir unit or aaeney of gcrvernmcat AND from lIIIlWU'd for B single
~od of limll (e.s.. 1:CO pm ID 5:00 pm), cl'OlUllOIIp SlIm wort may bcnefIl bolb 1tdvltIcs. Frio~ ~tlts IIIl ovenlme
bours m limited 10 Ftdr:ral bl$tnnu Coolributioos Ad. (FICA). Wod:;~' CompcnsIt.i011Illl1 UncmploymCD1
Compell$lliDII.
rra"e) apeIPes
Meetina-relat&d expenses (For a complete list of 1I11lWilblll meeling-related e)q)enSlll. pllllse review the OJP
F'manclal Guide at htlo:lhYww.oiD.usdoi.oovn=lnGuldel.
AcqulsltJon of authoriZed office equipment
The following are allowable only within the period of petformanca of Ole contract
.t Recurring feeslcharges BUOCiatsd with certain equipment, such lIS ce~ phones, faxes, elc.
4- Leasing BDCIIor renting ofsplCC tor newly hired pClJOl\llellD adminisla plOgraIlIS wilhin th~ FY2008 UA,SI
B. CODltrutlfOD aDd R~o"ltion
Proj~ COllStIUCtion 11II6 reaoYltlOllllot Cllceadinl SI,OOO.OOO ill also IltOWlbIe, III deemed ~ by lIH: omcc of
FEMA, under lM FV 2008 U,ASl. Such coD5llllClion 11III ftnOVllion shall be mdly limited IIld allowable only whm it is
neeesJl!)' COIllp011CllI of B security s,atenI at critic.! iIlfrulmCll\tli: facilities. The ilIlowin; acliOJlli IIIIl impro"eII1C11ts Il'~
C<Jnsidcrcd to CCXl5titll\e IIO<lJIJUctlon or rencwatlon:
.:i.
.;..
4.
4.
..;.
CollflnlCtion andicr reoontion to guwd facilitil:5;
Renovation of and modilieetions" including 1IK: install.non of security III1d comrnuniCUiOJ'l equipment. to
buildiDgslUII! Jtrudurc.I: dm m: 50 ~ old or alder; ,
c.o.nnUl~DDJ B/dCDIUI5;
Ally other COI\SbI.ICtion or /'CII(lYation eff'oJU thai. cb.nac or expand 1hc Coolprinl of a fac:Uity or SlNelul'e,
including sec:urity ~ts ID improve perimeter seeuriIy, and
PbYJil:l! ~ eohanecrnanls, illQludinl but DOt JIm&.cl to:
UplinK
., f~ -...
.. ,Cbcd.cIrcul tIlImsion (CCIV) qStcru:
. ' Mo&iOa dccectfori iyItemI ,
.. BarriCIs. 1SooIs. ptef tIId teIIled JeeUriIy ~CClDentS
Appro".1 Proc:us:
In order for granUleS to drawdown fimds Cor conllnlction III\d renllVIdion costs, the ~ rnllS'l pl'O'lille !be
Division with;
L
4-
4-
...
.a,
4.
A description oflhc asset or fIlillit)', tnet 10000Don, wh~ther the irlftastnKture Is ptlblicly or privaldy
OWIIed. IIId the QlIIStnIGtion or r=ovltion prQjCl:t;
Certlfitllion !hit a &cillty VIIInerabi!ity UHlimJent: h8s buD IlOnduet~ for rb~ fru:ility;
A dt$l:ripliOl1 of how the COI'IItrUClion or renovation project win address the icIr.rttlflcd
vulll4nblllly{ll:l) jvm tha IIISCSIIJ\CI\t;
A sUll:mellt on the COnseqllCllCCS ofaot lmpIanenling the conslnlClion or renOVltiOll plOjlllll; and,
Completed Nldonal EQrironmenlll Policy Act (NEPAJ C'.ompJilllOC GeddiS!.
27
Note: Written approvllI must be provided. by FEMA prior to the use of any FY
2008 UASI funds for construction or renovation.
J. OvtrtllM Ind BllCldill GlI\d.~
Ol'U'lime. Expenses incwmI lIy mosc pe;rsOlllld who, J5 Il'tSult ofFEMA-ajlJ)JOved activities. are perfonnlng over and
above their DoniIal, 5c:hcduled work hours or wort week.
JnddIU.relllted overtime. F.xpeosc:s Incuned by Iboso paIOIIlIlII Wilo In: worIdn~ over and Ibl;Jv~ their lIOt1Jlal, scbe4l1led
worl.: hours. or work week. ill order 10 perform the duties 0( other pmonncl wilD llrC tcmpolWiIy I$signcd m FEMA-
approved IICtivitiCli oul$idc !heir COR: RipODSilrillties. 11Ie O.JP OC docls nOlllistingul5h between Ovatime NId OvcrIime ~
B&t:l1i1l - thc:y arc botb vil:MllllS overtime rq.vd~ of \WImer 1111: iDdivlduaJ hIlS pelfonrM:d more bOlUS in lhcir
IIOnully IlSsigned place of duly 01 if !he overllmc: IOc:I1Ied IS . result of llMg re-lSslpr:d lD . dlflilrcnt plac.a of duty.
Overtime and bacldill60 nct fCSIllt in In incre&&c oCfull-lime cmplD)'Cl!$ (FTEs).
Allow.ble Plaonlng. TrallllDg. 11Ii! Elcrdrc Cost Speciftc ID Law En'orumelll Tem1l1s111 l"reveolion (LETPl.-orlca led
Activities. A11r:llSt 25% ofUASl1lllllk mila be deditaMd towards law cnf01CC/l1tl11t IcrTorirm prt:VClJlion~ricatr.d p1lll111ing,
orpnlt.ation. fraining. exercise and equipmelll activitiCli.
J. LEI'P P1annlllf Activltlo:
4. Cornlucdn& point wlnc:rlbility analyses IIId ISSeSIIDCBtII
~ So1'lIqd SIIIlUrily plannillg (public plJIeriDp)
4. DeveIopin, border sceurily opcnlillllll J!IanI ill coordinllion willi CBP
4. Oe\'doping. implClllcntina.1IId rcviewin& Area MJrilhne Securily Plans for ports, walclWays, IDd CO$IIueu
4. UpdUina IIIld Rtining 1Iual mauice$
.;.. ~ lad CODI'diIIIIIng privl1c ICCUIr participation wilh ilsion ecnler 4CtivitiCS
0&. Ocvdoping IInd iro)llemcnr.lnZ civil ri;Jlb. dviI b'bcrtics IlId priwGy pct/icjcr. proccdlll'C5, and protocols.
01. Acquiring symmr allowin: cormec:tivity 10 StalE., JoeU, and FcdlnI data nttworia, suclt IS die Nation-' Crime
InformIlion CenlI:r (NClC) and Jmr;gnled AuIDmIled FinJCr]Jrint ldcnti:fic:lldon Symm (lAFIS), 1IS.lIpproprillle
4. Dcsi&nina IIId developiDI StIle and Jo~ pospadIIdlQl}'5Iemr
4. Com _iamd wid! tile adoption, impIcmentatlDlllllld adhIRDce 10 NIMS collll'liMCe requirements; inclodinl
implemeotinl th~ NIMS Nit/OM! OedllDtialinJ F/UlCwork.
4. IruegrEingllld coordildllns priYltc seetor pIItletpation With fusion center ~vilieor
Establislunw 1.&hln<<:lDenl of Fusion Cenla's
4. Hirina;. rr specialiSt to pbn, develop. IIId implement tbe IT applications necessary felt !be fusion ceutcr
4. De:veJopinlllld pllll.Dina for mOQllItiOllf'llIllIIIIplCe shariag JRIuJIS
oL Hirine contractors IIId corJSUiWlO 10 maIce p:oommClHia!iQRS OD IDe development (lflhe fUsioll ocnler
1(. LEn' Trahline Activities:
Law ~t tc:lJOrisrn prevention proteetioo-oricnlcd Iimds mll)' be used for . rIIIF ofllW cnlilrCCmCllt lerrOrlrm
pmvc:ntioo ~11led nom: aQi"it/e.r to caWnCG the l:IIpIIII1iti= of Bllde and l~ pt:r'5OIW:~ iDcludinl the folJowinr:
EsIoDlf.lh1MlIll ~_nI qf Fluion c,mm
I3nnt Amds IIII)' be used to SIIJlPOIllutollil- IlIllyst1rainillg in tbe: following mIlDIIOI'S:
4. P.rlicipaliollln DHS .pprovtd IbllllllCencc lDllysltTIlDIIlt: States wishin& to dcvdop or sponsor in1dIipce
analyst CllW'JeS fbt IIWfonIJ aud/Mce sbllllld submlll:OUn.... to FeMA fQr rcvi~w aullpprOYa/ in acconIaIllC wilh
Ihc Jll'Dccu OUllincd in Parts Vl.lllll W of!be 1"Y2OOI JI'IllI aulclllm. The list of'llproved coorsa will be
IXlIIStIIndy 1Ipc1md Md l:II1 be.-cd in tile PEMA oml011l
.., ~tiiJ~/!r:tf~I:~~rJrJ :~~ '.. ' :'
4 Undttd pilrldpatfolllD DOII-FEMA appl'O't'ed I.fdilp:lil:e l';'Iirt ~1D11i&: StIles JIll)' send _dads to.-d
, nciIJoIpproved inteI1Ia=cc lIlIIyais CIlIIl1CS for up 1D lbra o&Inp ill ~ with tbe IDlDIn&: pnIOCSS 0IIlI1Ded
in PW VI W W oflhc FY :1008 JI1lIllllliduce. A eenificm ofc:ompledon of all iotclliplce ....)'SU ninlng
must be on file with the SAIL IDd mlJlt be made available to Preparedness Officers upon rcqlltSt uJlOlllhc hiring of
penonncl,
Allowabk com mcllxlc tninina CO\IIteS lb.t focus on;
4. Building Inform.ation IhlIrinll CllplCitiCS (especlJlJy lPloog law l:llforcanelll. nonlaw cnforcemeot, other govemmcot
apncies. and the priv.u: sc:aor)
4. Mdbodl oflaptillrdminl
01/. F.cllity ,.w ent'on=lcltt security pcnDll/lel, to include facUities, .,me\s IllId pons
"" CBRNa qrlClll~ UIcl cybcr lbn:ats
.... Histary oftl:lrorism and social envimllmcnls oaatrillutinlllO threals
.. SlIn'Oilllllll8 IIId COIIlIteMurveilllllce. techniques
28
.. Privacy, c:Ml riJhls, IIId civD liberti~ rc:pltions. )lOUdes. proecdurcs, lIIld prolOGOIs
4. Critical tnfruuuctu~ prolection !l'aiDi1l(l, to Include idemifying/we$sillg aiticallnbstructure llSSets, VII\ner~ititics.
and IhlUb
4. Cybcala&rfculiurrJfood security threaIs ~ilivn and proteclive measures ...ming
4. CuIllllSl a___ tlIinIrJg for eonJJIIIIity....JCIIIClU ~ and undcrcova operations rclalelllo ~rist
orpIl~lIIIlI
'" LanJUIIgcs, such as Arabic:, Urdu, or FIISI, wbicb In spokaI by knllWll terrorists ud tMTOrill. organizations
... loinl tnInins with other homellll1d seewity entities (e.g., U.S. Scuet Service, CBP)
4. Use of Inlc:ropmble eonllD\JII;ClIlions c:quiplllClll
4. Col\eetiOll, lnIIysis,lIIIppina. inttpalion,lIld dissemlllllicla ofFOlp.tial dIllS Inll imlllClY
.&. Oeaspllial dalJbase 1150. cbipl, dl:\ltlOJllMllt. and mllllJtllllcnt training
oil. volUllteel' paniclpuioo to support Jaw Q.{orllClDl';T\t!md community policing ac:LivitiQ: rebiltd to irn:reascd citizen
awareness of len'orism activities, to include the Volonteas in Polk.e Scrvict: IIId Ncigllborhood Walch I1J'OU1mS
L J.Jm' Exerd.te Aetl1'ltics .
Law enforcement tmorIsm p~ti01l proICCIiOll.(lrienled ftIllds JIll)' be used to dCllp, develop, conduct, IIId evlllulle
ten'orism pmlllltillll-f1!lllled l:.YCrCises, indudJng Ihe following:
4- Exercisc:s to nalWlle!be cfJ'ectivenas oflnformlllion dwing plans, policies, procedllTC$, IIId protocols
L Exercises to cvaluell: NlMS implementalion. This Includes eo$IS auociatcd with exerciJing components oflht NlMS
NlIional Cre4ePlialilla Framework.
.t. :Exerdses to GYII_ .fa.ciIity and/or vc:ssd SCQlrlty proleCtiCIII
4. BlmrciJcs to evaIIIIlG IleA nwilimuecurily proIeetiDl1
oIL Ex=Ues to Mum duel! rec:opidon .i1itics
4. Exueises to evlllllle C)'ber s=w1ty capabilities
4. Exercises to evallllle ~1I1nIIfood KCUrily capllbllilies
4. ~ to c:valllollle JII"I'IIellIIOll readiDess IIId leclmiques
ol. "Red TClMM (force 011 Coree) cxerciJes
4. Inl=pmIble COIIIIIIlDlicsfjOllS ~
4. Cri6ca1ln1tJsQuclure vulllcrabilily, prolectiOll, iIldlo.- ttW:1: ex.uciscs
Wb_ ptallliQJ, d1C5C excn:ises should lovoh'e tM public: sector, ~ partners, trained c;jlizc:a voI\l!l1ee1'$, IIld
tile FDeraI pulllie. Slate and localllOYClJllDCnlS Ihould -" wlt!IlheJtClllml Corps Collllclb 10 indlldc ~LlnteetS from
progrmns such II! Vo}u0r=3 ill PoI~ Servitc, NeiJhborhcod Walch, lIIId !he genml public.
J. Natlonallncldent Management SystMR (NIMS) compliance
HSPD-S, "UaMpr1Wnt qf Damutfc hu:II2I111," mllldmd tbc ~an ofNIMS IIId tile NatiOlla1 JtespollSl: PllIIl (NJU').
NIMS provides a CCII5isl.en1 framework for entities at all jwWllclionlllevds 10 work IoFlher 10 IIlmlp. dolDCStic
iooidmU, rcprdlC$ll of_. me, OI'-.plexfty. To promotc: iatcropcnbility aud IlImIp8tlbJJIly amoa, Federal, Stm,
local. IIId lrib8J Clplbilitles, NIMS includes I COI'8 set of auidellncJ, stlIDdlrds, IIIld protocols for COIlDIIJIId lIIId
roaoagemcnr, prcpatedness, rcsoun:e 1lWI1plIcnt, ~ns IIld infi:mnllion -~ supporting
~hnolosles, IJld _qcmenlll1d ~ ofNIMS. 1'bc NRP. usinglhe t.=pla:lc cstIblilhcd byNlMS, ;Sill .all.
di5cipline, lIl.hmrds plan that JII'OI'ides tile JlnlclUJe IIId ~ to coordinlle opm,tiOlU for nolviD8; OI'pDlcntial
Incidcnu ofNatioIuI SipliflCUCC, wllicb IR IIIlIiot events that "raqUft . COOJdin$d IIId ctrc=ive response by aD
appropn. tombinlllon ofFcderaI. Stale, loc:al,lribal, priYale sec:fllr,lIId DOIIIOw:nunc:ntal c:ntitiel:."
The NIMS Int.epion <Anfl:t (NIC) reeommc:nds 31 NIMS ColDpUlnce Objectives for nqavemmenlll orgmiDtions
!hit IUppwtNIMS implemeatation, 1ltesE ICtivitics doscJy puallcllhe. implemenllllo1l activities that have been Jequiml
of State, tMbori&l, tribal, ..If IocJI govelIIIIICIIU siIXle 2.004 IIlll C*lI be tOwtd lit
www f'amulIYlndf1cmrnencvJnimsluo fud( To Intep1.tc; IIOIIpfOfit organizatiOllS into the broider JUtionaJ
preparedllCSJ cft'orf, DHS enCOUfIFJ pal!:c$: to consider plllS1llnr: Illest recommended lICIivitics.
Mditionllly. ~_r.l arpnlatiaM ~ IIId suIt-ann- WlU be rwquinod 10 meet cettaid NIMS complilllct
l'C(juwmcacs. lbis iPcludes all emergency PftPlfsdlu:Q, reIpOIISC, IIldlor -mty pcnonnellD the OfIII1iDlion
pllticip.slnt:: in die dsvclopmcnr, Implementation, andfar opentlon of I'B5O\IJ'CCS lIIdIor IdIvlt1CJ lI\\'Irdcd throll&h tIIis
.. ifDul: ~f~,fniniDiprop'llDS~wit!t ~NDdS NatiGllll ~ OmfculWJI DeveJopateal 0tlIde.
~biIaiol iIil;hilles ]"'OONlMSi~,fsIIroducliori. In,lIIditioa.~'!INRP:AA Jn~OlI,lDcilSad
QIlnlund System (ICS-l00). Jni;lcleiIt CommIQcI ~ (ICS-2OO). JmcnnedlltelDcident Command SJStBrzl (0-300). .d
Ad_II::cd litdck:nt ConItned S}'SflD (O-fOD) Inl also lIGlIIIIIIICIIdcd. Far lddldonal lllldance CIIJ NlMS lI'aInl~ please
n:fl:J 10 hlbl:lIwww.lmll.-llov/lill.etHllCVloims1nlms lninlnr shan.
Additional infomWiOll ~ NIMS hllpl_laIlOll and IC.SOIlrea for achJevin& compliance II't: .vlillble thl'OLlgh the
NlMS tn~on Centu (HIC). II hdb:llwww.fem..llUVlmnerancvlnlmsl.
Ill. Reporting Requirements
1. Quuterly P....lDlIUltl~ ReportiR't
The Quarterly Proarammllic Repor1 is due within 30 days Ul:c:r the end ofthc reportlnl ~eriods (Mardi 30, JWlll
3D, September 30 and DccembJl" 30) tilT IfIc lite 0(1I11s ccmtncL Ifl repon(s) is ddillqllcllt, t\ItIn fillDldtl
reimbursements will be withheld untillbc Reclpicm's rcpo!tins is 0lITCII1.
29
Re OrtiD l'trIcd Re 011 due to DEM DO liter thin
MII'C!I31 '130
June 3D JuI 31
lul bcr 30 Oetober 31
0GI0b<<11hr0ll Da:c:embef 3J JMII ])
1. I'l"IlVIlIllllatie RepcrtlDf'BSDl
Allhe end ofCld1 billMuaJ rr:portIng period (Jan to lunewl July to Dee), and for t)le life oflhc awu6,lhc
5IIbpnrWrcc:ipient wiJl report infomlldillJl for the ftderaIly required 8_ull Slr3Icgy Il1d ImpIClJlClltltim
Report (BSIR.),
J. RelmbllrselllcDt RcqucslS:
A'rcqtat for rcimbur$emllll! mIy be sent to )'011I" eooIJ'I(:l ~er for ~vicw and approval at ~illlC durin!
!he COlI!rJCt period. The R.coipienr lbodld include !he wecDl)"S IlomSIUlDdlllJ line item number in the "DctJil
ofClaims~ bm. This number tall be found in the "PJOpOSed Program Budget". A line itemm1D'lbc:r is 10 be
includod for avtr)' dollar amount lis~ in !he '"OcWJ ofC1limr" fmm,
3. Oase-oatl'rovalllmatic RqIortlbC:
The CO>>OUt Report is dOl: to lhc FIorilil tmision or&1erjmcy MllIlgemcnl no Iller tJum 60 days .&r the
CIJIlb'aet is ei1bCl' OOII\pl~ or lhe llOIllJm; bas expired.
... MopltorluJ:
FIDTJd. Divilion D( ElDcrgepq 1>bnagClllent
US Department ofHomelapd Seeurity Grants Program
Grant Monitoring ProttU
F1Drida hIlS enhanced the lime IIJd IOCII Clpllbillry and capacity to prCYllld, ~ and ~ to tetroriSlIbreats since 1999 dIroush
nrious 1IlIldiDg soun:es lncludiJIg fi:4ml1J'BIIl fuDd$, As ZIIc steward o('IIIc Stitt HQI!ICIand Security Gf1nt Pto&rml timds, prOjCCl$
lIl1d equipment lIIe FIoriclll Division ofEuu:rgenl;y Management (FDEM) hIS I respcmsibility to lrII:lc and mookorllle status of tile
pI a:tMty and i_ )lIIrdJasc4
The monitorins: process cktaIled in dtla document Is deslJlled to USCh a ~pieat agtIIl;)"l CQ1'llplilllee with appJieable stale JDd
fede:ral JUide!ines, The FDEM is n:spomlble for ll1onilorins the ftnanciII, programmatic ..d eaplbility portiOn oftbe grant to inclllde
cqui]mlllnl: pmcumnept and C(IJIIpl~ with IppllClble SHSGP sranl JUithacc ud sllrtUlory RCIIlations.
Molloi1llringis ICCODJplisbcd vdlb:io& wrIous tneChods ineludlng dC$k mcmitoring and oo-site visits. There are two primary..-cas
rwlcwed during IDOIIitorinJ ~lics. finmtill and proarammmcJupability. FinlllCw MOIIiloring Is the rtVi~ or_cis
JSSOeillled wi1I1lhe purdlasc and disposition ofpropcrty. prqjc:l:lS IIJd conIrac;CS. Clpability moicw is tile DbscPretion ofcqulpmCllC
~ protOCOls IIId lither usoeiated tcCOm, VariOIU 11Mb offilllllclalllld pl'OlflllUl1llle revl~ may be acr.omplished dllring
this prceeu,
Desk monltorinS Is definetl ti !he =in! of p~ects, finandll actIviIy ....d 1uhniell usimncc bot-.en tho p"OpaID offi"" wl ~
IfIIIlkant via 8-lDelIllIcl telepbolUl:, Sill: vlsil$ are ddinod as &I2lIIl visits to the ~jpieDt 19CtIC)"II~n by I team or members of
lhc FDad or lbck df:s[ptee, to lCb1IlIyab&crve recards, procedures JJ1d equipment
.. ,. '. '.
Friiau~oia8n1i.i m/tnitorlDridivitv:
Eac:b )'tII'thc FDEM will idadl!y up to 5(M of~ fbr sItI. \Ilsltmonlloriag. It is importmf 10 IlOla that a1rhouglla.lvcn
II'IlIl his: bcI:II dOlCd SllCCttS6llIy. it II ItiII JUbject to either dcsIc or oa.lIlO!lhorina.
Exlmpl~ of lreas that mlY I.!c tnmlDcd Include:
MqapneDl: and alImln!strltive proceclufc$
GraDt fllIdet maintmllllCO
EquipJllClllt ICeO\Il\tlbDhy and sub-hllldfllClllpt proeedurc$
Pro;ram for obsolQornllC '
SlatUs of CCl1Iipmcnl purchlSCS
SlIlus oflnWina for purdlued tqtllpltllll\t
Stilus IIId number of l'CfJIOnst traininp COIlduc:led to include numbe! trained
$tau ad numbe;r of Cl(I:feiKs
Status of plUUling activity .
ARliciplltlld projlClSd completion
SpeelflcdiffieultiCll completing IIlc projeet.
30
Aseney NlMSIlCS compliance dotllmelltaljon
In ecruin circllnlStlnCCf,lhe IDEM may niqum additional monitOrias/infonu.tiOlllflhe activity, or lacI: Ihcre of, CII!he pari orlbe
spealtic recipient h.., pnmlt&d que:stiOlll hm the reJioa.1he 'JIIWllI"ina state 88Clley or 1M FDEM leIlIersbip. The mc:lhlld of
plherina this informalion will be. detcnni1led on a cese-by.<:llSC lmsls,
Desk lIlOllitoring is an 0Il"lOina: process. Apey reeipienl$ wfJJ be requiJOd 10 particiJllle in desJ.: 101' !DllIlitming on an annual buis
lIId IS cIdlJmIined by !be IDEM, The IIpIIC)' m:ipients will comp= and SIIbmil dlc dtsk top mDllittlring wilhin 14 bUllinas CIlendlir
days of receipt. This _tact will provide.. apportwlity to idendfY the nced for IeChnicell\$slmanoe (TA) and/or I site visit If the
IDEM delemlines 1Ml.a recipient is having difficulty CQIIlpleting their project.
Ai diffiCllltiulddicienc:jes ~e ldcntilitd,lbe JC$jIcclive legiM or lpOnSor!nI IpC}' will IN: notified by 111/: propam Dffice vi. c:maJl.
In1'orrrWion will include the grant ~ient IgCIlcy name, year and project (lescriplioD and the ndUrc of tile iSSlJe in q~on. MIlII)' of
the issues thai. we IIIIY be l'e$O]vc4l1t !be rqioDII or sponsoring qcnay level. Issues!bal require further TA will be: melTed to tile
PoEM for assistBnte. . Examples ofT A illdude but IlIIl M1lirnitcd to:
J> Equipmeat selection at available vendol's
)- E1iaibility of items 01 services
)> Coordinllion IIId pll1llcrship wilh other agtDcies within or OIllJidt !he RlBiOll or discipline.
~
Site visits will be c;onduc:ted by the FDEM or !hair dc:$ipl\lllf JMlISOIIIIcl. Site vislll will be sc:bcduJcd in advanood wirh the rcc:ipicnt
a;eocy roc desigllllCd in the grmt agreomtnl. MOIlilDring ~lilllllUliRos will ~ provided in advana: oflhc: visit
~ FDEM will alJo CDIIdUCI eoordirwtd financial fond pnI ftIe.llKlIIitmiDJ. These monitoriD: visi15 will be. coonIinated with the
caplhility review visits. SlIbj~ maI1t:r cxpW &om Dlhc:r agencies wi1h1n the. rqillll or sta\l: lIlI}' be called upon to assist in the. fotm
of a ~ RView as n=ied.
All findlllp relUt.d to the aplbility review will be: documeated IJId maintained wilhin !he FDEM.
Site Visit Pro~
The folloMoI ourline$ lhe rnonitDring protocol for the FOEM:
The sile visiu will hqiP with 1IIO$C &rardee$ tlIII aro aurcndy spencIiDJ or ~ campletcd spendinJ; for dI8I fedcraI fisC&I )'llII'
(FFY). Site visits may be cmnbined when poJl"PbiCllly convenient. 'Ibc:l'e i$ . site vult c:hecklm to llSSist in !he c:ompl~on of all
required tasks.
Site VIsII Pre~rldon
A leUcr will be: ICIIlIO n:cipim lIFIIC)' Point of Contact (POC) staling the PUlJlllSC cflbe site visic md 5enI" lcast.30 calcndBr cI8y5
bdbrc the pllMed armal date. IDEM personnel win call within the. next 10 calendar dl)'l to schedule 811 appointment to review the
gmtee's program.
The pb)'llicaJ Icca\ioD of IlIIY equipment l~ " an a1tem1le site sbould be COIlfUmcd with I. reptesentllive from 111m loc:.ation and
!be Iddrc:ss should be dClCUlJleDtcd in tho srantee folder betbrc the sile visit.
Tbe appolntrneo.t sbOllld be COIIfirmed witI1the Jl'IIIUle m writinl (cmal.Ils w:eptable) IIId cIocwnerlWl in tile arantee folder,
A1:ly petSDllllel from lbe POEM auendllll 1M lito visit will review till: pntee'. l:IIIl'C5pOlldl1lJ folder(s) before \be visit. Prior 10 lIIe
vbit, lIIdivldual roles will be ldentiflcd for the .ite visit Copies ofapplicablc dllClllntlllll will be made IIIId dimibuted to lbe .JIll vlsit
fen .. I. minimum orrive (3) caIeodu" days bdore ~ visit. A remInder HTUiI shllUld be senl to 1.l11oam members and lhe recipient
POC 011& bllllneu ~y Inadv~ Oflhe..Ii1c visit.
~'" ,'... .
0- FDEM persomd haw arrived "tbasllc.lII orieataIion coofCml" will k CIlllllucted. Duri1lg 1his cirne; the JIWPOfC of1he slk
. vitlt IiId llle i_s FDBM intsnds to elClll'linc will be idendfillf: Ifflnnclal monitorinr\'lslt will be conducted, they will thll\l tllplain
dteir ob,jeclives Illd wiJI prooccd tII pamnn !he financial review,
IDEM perlOIUIlll will revIew all tilc.s and supporting documorllBlioo, Once 1M supportinl doc:wncnratlcm bu been reviewed, I.
tourMsua1Ispot inspecriDII of equipment will be conduc:ted.
Each item should be visuaDy inI~ whenevlll' possible, Btgger l~ (compUl=. response vehicles, eIc:.) sllould have lIJl .,et
d8eIl (lnfimllllionlmill number) placed in a prominetlllocation on each piece of OlJuipment as per recipient 1pIC:Y requirrmen15,
The serial number should c:orresl'DOd wllll tile IpJII'Oprill8 ~pt to confinn pun;hIse. PholDp'ap!15 should \ll1akm oflhe equiprnm.
~ c:lpilD! cxpcndilUrcs in elreII5 of $1,000. per item).
31
!fUl item is hO!available (being ,used during time: oftbe sib yislt), the ~ropriB1C documcolaliDn must be provided to account fDr1l111
particular piece of ~jllJlcnL Onu 1IIe tourMsual!sptll impediOll ofequlpmenC bu bllell CIImp1tW1, the FDEM ~net will tln:n
conduct In exit con1acncc with the JJWllee 10 teView tho fiadinp.
OCher prGpPIlIletle issullS can be disell5#d lit this time:, well as mlsslns quanmfy reports, payment Youehcr/rcln1bu~
equipment, qlleltfollS, etc,
'OItSl~sjt
IDEM ptI'SOIIIIel wm reviiwtht si~ visil worl:sI1ed as a team IIId ~lyc noltS !rom the F"mllllCi.s Review TCUII, if lIJIplielble.
Within 30 calendar ~ of the sile visit, a lD(IIlitoring rcpol1. wiU be: gerN:l'lte.ll and scolto 1hc ptm axp1ainillJ InY issues and
ecmcaivc..wDftS Rquircd Of ~OIIS. Should no isJucs Of 1in1linp be idcntifltd, a rnonIIorini IqOrt to thI1 cft"~ wiD also
be p~ IDd atilt to tIt.t IIDtct. The p-anlCC will511blllila ConccI:ive Action Plan within a ti1nchmc as detennmed by the
!'DEM. The Site Visit Worl:shCld, I'eJlDfl and photoll"Phs will thtn be: ill(:luded i111he JI1IIUC's file alon&; with any doc:uments
disbibllled ,,~ sim visit by the. sranw. '
K. PrOQl'llmmBtlc PoInt of Contact
Contractual Point of Contac;t PtopmmWic Poim of Contact
Carolyn Washin&ton Nicole SUnIc:y
fDEM IDEM
2555 Shumard Oak Blvd, 2555 Sbumard Oak Blvd.
TalJIllus=. FL323!l9.2JOO Talllhusce. FL32399-2100
,(8S0) 410-12~1 (8.50) 410-3457 , vl1-:...,~
L. ContIactual RssDonslbllltles
. The FDEM 15hall dellllTTline e\igfbdity of projects and approve changENl In &COpe of WOIk.
The FDEM shllll admilllsler the finallcial proceSSIlS.
32
Attachment B
Program Statutes and Regulations
1) , 53 Federal Register 8034
2) Section 1352, Trtte 31, US Code.
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes' .
5) E,Q. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements
28 CFR, Part 66, Common role,
6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975
8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
9) Archeological and Historical Preservation Act of 1966 (16 use 569a-1 et seq.)
10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
11) Juvenile Justice and Delln Quency Prevention Act, or the Victims of Crime Ad
12) 28 CFR applicable to grants and cooperative agreements
13) Omnibus Crime Control and Safe Streets Act of 1968, as amended,
14) 42 USC 3789(d), Of Victims of Crime Act (as appropriate);
15) TItle VI of the Civil Rights Act of 1964, as amended;
16) Section 504 of the Rehabilltatlon Act of 1973, as amended;
17} Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
i8} Title IX of the Education Amendments of 1972;
19) Age Discrimination Act of 1975; Department of Justice Non-DIscrimination Regulations,
20) 28 CFR Part 42, Subparts C.D,E, and G . , ,
21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
33
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below, if you are requesting an advanc.e. If an advance payment
Is requestad. budget data on which the request Is based must be submitted. Any advance payment
under this Agreement is subject to s. 216.181(16), Florida Statutes. The amount which may be
advanced shall not exceed the expected cash needs of the Recipient wIthin the fnftfal three months of
the Agreement.
[X 1 NO ADVANCE REQUESTED
I lAbVANCEREQUESTED
Advance payment of $ is requested. Balance of
payments will be made on a reImbursement basis. These funds
are needed to pay staff, award benefits to clients, duplicate forms
and purchase start-up supplies and equipment. We ~uld not be
able to operate the program without this advance.
No advance payment Is requested.
Payment will be solely on a
reimbursement basis. No additional
information is required.
ADVANCE REQUEST WORKSHEET
If you are requesting an advance, complete the following worksheet
fA} (B) eC) (D)
FFY ' , FFY FFY Total
'ESCRIPTION 2005.2006 2006-2001 2007-20013
INITIAL CONTRACT ALLOCATION
FIRST THREE MONTHS CONTRACT
EXPENDITURES1
AVERAGE PERCENT EXPENDED IN FIRST
THREE MONTHS
(Divide flne 2 bv line .1.)
. First thl"H months ex enditu res need onl\ be rovlded for the ears in which au re uested an advance. If
p y p Y 'f q
you do not have thl8 Infonnation, C1t1l your coneultant and h. or she wlll _slat you.
MAXIMUM ADVANCE ALI.OWED CAI,..ULATION:
X $
~
OEM Award
(Do not Include any match)
MAXIMUM
ADVANCE
Cell D3
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
[ ] Recipient has no previous DCAlDEM contract history. Complete Estimated Expanses chart and
explanation of Circumstances below.
[ J Recipient has exceptional circumstances that require an advance greater than the Maximum
Advance calculated above.
34
Complete Estimated Expenses chart and Explanation of Clrcumstanc&s below. Attach additional
pages If needed.
I=STIMATED EXPENSES
r I 2008~2009 Anticipated Expenditures for First Three Months of I
BUDGET CATEGORY Contract
ADMINISTRATIVE COSTS
(Include Secondary Administration.)
PROGRAM exPENSES
TOTAL EXPENSES
Ex/}fanatlon of Circumstances:
35
Attachm&nt 0
Wiiu'rantJes and Representations
Financlal Manaaement
Recipienfs financial management system shall provide for the following:
(1) Accurate, current and complete disclOsure of the financial results of this project or program
(2) Records that identify the source and use of funds for all actlvltles. These records shall
contain infonnation pertaining to.grant awards, authorizations, obligations, unobligated
balances, assets, outlays, income and interest
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shall safeguard all assets and assure that they are used solely for authorized purpos75'
(4) Comparison of expenditures with budget amounts for each Request For Payment Whenever
appropriate, flnancial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the
provisions of the applicable cost principles and the terms and conditions of this Agreement
(6) Cost accounting records that are supported by backup documentation.
Competition.
All procurement transactions shall be conducted In a manner to provide open and free competltlon. The
Reciptent shall be alert to conflicts of interest as well as noncompetitive practices ,among contractors that
may restrict or eliminate competition or otherwise restrain trade, I n order to ensure objective contractor
performance and eliminate unfair competitive advantage, contractors that develop or draft specifications,
requirements, statements of work, invitations for bids and/or requests for proposals shall be excluded '
from competing for such procurements. Awards shaY be made to the bidder or offer or whose bid or offer
is responsive to the solicitation and is most advantageous to the RecIpien~ considering the price, quality
and other factors. Sol icltations shall clearly set forth all requlremen Is that the bidder or offer or must fulfill
in order for the bid or offer to be evaluated by the Recipient Any and all bids or offers may be rejected
when It Is in the Reclpienfs Interest to do so.
Codes of oonduot.
The Reclplent ahaJ m.alntafn ~n standards:01 conduct governing .the performance of~ employees
engaged In the aWard arid administratIOn of conb'aCls. No 'employee, officer, or agent shall participate in
tt1il s.e1lgil)nl~rr;I. (lr ,a,c;I~ili~tl1l.tiOt1,of,l!I" co~tJil.~ ~lJP~"by P!Jbllc,9~"t fiJndlii If,~.~~ or apparent
conflict of interest would be involved. Such a conflict would arise when the emplOyee, officer, or agen~
any member of his or her immediate family, his or her paMer, or an organization which employs or Is
about to employ any of the parties Indicated herein, has a financial or other interest In the firm selected for
an award. The officers., employees, and agents of the Recipient shall neIther solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subcontracts. The standards of
conduct shall provide for disciplinary actions to be applied for violations of such standards by officers,
employees, or agents of the Recipient
36
, . ,[usine'ss Houn;
The Recipient shall hsve Its offices open for business, with the entrance door open to the public. and at
least one employee on site, from
Licensina and ~ermittlnQ
All subcontractons or employees hired by !he Recipient shall have all current licenses and permits
required for all of the particular wort< for which they are hired by the Rectpient
37
CONTROL# ~
A.t~~chJnltnt E (X)
Subcontractor Covered TransactIons
(1)
The prOSpeeU!J8 conlractor of Ihe Recipient, Unlveralty of MIamI. Gordoll Center for
Research In Medlc211 Educat!on-t cel1Jr1es, by submission of thIs pDcuinenl, that nellher II nor
lIs principals Is presently debarrtld, suspended, proposed. for debarment, declared ineligible, or
vOluntarily excluded from parUc:Jpallon In thIs lransaollon by any Federal department or agency.
Where the Reclplanl's contractor Is unable 10 certlfy to the slSove stslement, the prospective
contractor shall allaoh an expll!lnatlon 10 lhls.form,
(2)
SUBOONTRACTOR:
University of Hialli-
GordOD Center fa Research in Medical Education .
, Clly of Miami
Reolplenl's Name.
BY'
f.p~l e
to puia.n1
IntBr~ Vice President
Name end 1111e
Business Services.
PO Box 248106
Slresl Addr.ess
0905-48-11-23.02
DivisIon Conlracl Numbsr
University of Miami
Coral'Gables; FL 33124-1432
Clly, Stale, Zip
March 2. 2009
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Attachment E (I:E-)
Subcontractor Covered Transactions
(1) The prospective contractor of !he RecipIent, DavlsLoglc, Inc. dba All Hands Consulting, cerUfies,
by submission of this document, that neflher It nor its prlnclpals Is presently debarred, suspended,
proposed for debarment, ~eclared IneligIble J or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the Recipienrs contractor is unable to certify to the above statement, the prospective
contractor shall attach an explanation to thIs form.
SUBCONTRACTOR:
:~
Signature
City of Miami
Reclplent's'Rame
Steven C. Davis. President
Name and TIUe
09DS48-11~23-Q2
DivisIon Contract Number
10025 Maciel Ave.
Street Address
Cplumbla. MQ. 21046
City, State, Zip
Januarv. 13. 2009
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Attachment F
Statement of Assurances
The RecipIent hereby assures and certifieS compliance with all Federal statutes, regulations, policies,
guidelines and requirements. including OMS Circulars No. A-21 , A-110, A-122, A-128, A-87; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR. Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federaUy-assisted
project Also the Applicant assures and certffles that
1. It will comply with requirements of the provIsions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally~asslsted programs.
2. It will comply with provisions of Fadersllaw which limit certain political actillities of employees of a
State or local unit of government whose principal employment is In connection with an activity financed in
whole or in part by Federal grants. (5 use 1501, et seq.)
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particular1y
those with whom they have family, business. or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the grant
6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facililies under its ownership, lease or supervision which shall be utllized In the
accomplishment of the project are not I[sted on the Environmental Protection Agency's (EP A) list of
Violating FacUities and that it will notify the Federal grantor agency' of the receipt-of any communication
from the Director of the EPA Office of Federal Activities indicating that a faclllty to be used In the project is
under consideration for listing by the EP A
8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat 975, approved December 31, 1976, Section 102(a)
r:equires; on end after March 2, 1975, the purchase of nood insurance In communities, where such
, insurance 15. avanabi~ci$ 'a OOndition for the ~Ipi~ tmy Federal ftj;arid~fasslstan~ ;ar CO!1struction or
aCquisition purposes for use in any area' that has been Identified by the Secretary of the Depar1ment of
Housing 'and tJroanDevelopmerit as' an area havlngspeaarfli:iOd hazards. 'The jJhrase "Federal flnanclal
assistance- includes any form of loan, grant, guaranty, Insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist ltie Federal grantor agency In its compliance with Section 105 of the National HIstoric
Preservation Act of 1966 as amended (is use 470), executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 use 569a-1st seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or
eligib11il for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such
39
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
10.ft will comply, and assure the compliance of alllts subgrantees and contractors, with the applicable
provisions ofTrtle I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, es appropriete; the
provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for
Grants, M71 00.1; and alf other applicable Federal Jaws, orders. circulars, or regulations,
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part
22, Confidentiality of Identifiable Research and Statisticallnfonnation; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30. Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Nondlscrimination/Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Aoodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It will comply, and all its contractors will comply, with the non-discrimlnation requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 37 a9(d), or Victims of Crime
. Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA]
(1990); Tille IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Justice Non-DJscrimination Regulations, 28 CFR Part 42, Subparts C,O,E, and G; and Department of
Justice regulations on disability discriminatioo, 28 CFR Part 35 and Part 39.
13. In the event a Federal or state court or Federal or State administrative agency makes a finding of
discrimination after a. due process hearing on the Grounds of race, color, religion, national orIgIn, sex, or
disability against a recipient of funds, the recIpient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs,
14. It WIll provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15.lt wHl comply with the provisions of the Coastal Barrier Resources Act (P.L 97-348) dated October 19.
1982 (16 use 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Bani~r Resources System.
16, DRUG~FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-
Free Workplace Act of 1988, and Implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at
28pFR Part 67,~ons 67.615 and 67.620,
'.."
40
B
APPROVED AS TO FORM AND
CORRECTNESS:
ATTEST:
B~~O- (L~
. Priscilla A. Thompson, l...a
.City Clerk 0 - l - () 'f
41
11. municipal
State of Florida
By;
Pedro G. rnandez
City Manager
\9
AGENDA ITEM SUMMARY FORM
FILE ID: '/)C1~C;C;
Date: 311 812009 Requelting Department: Fi!e~Rescue
Commission Meeting ,J;>>llte: ~lQI ~ District Impacted: _
Type: I Resolution 0 Ordinance 0 Emergency Ordinance 0 Discussion. Item
o Other _
Law Department
Matte..m No.
09-1760
Subject: Urban Area Security Initiative Grant Pro2I'8Ill 2008 & Memoranda of Agreements
Purpose ofItem:
Resolution to establish a special revenue project titled the Urban Area Security Initiative ("VAS!")
Gtant Program 2008; appropriating funds in the amount of$11,271.885; received from the U.S.
Department of Homeland Security; passed directly through the State of Florida Division of
Emergency Management; and authorizing the City Manager to execute Memoranda of Agreements
with Miami~Dade and Monroe counties and the City ofHialeab; setting forth their responsibilities in
connection with the support of the UASI Project administered by the City of Miami Department of
Fire--Rescue.
Background Information:
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Is this item related to revenue?
Is thh item aD expenditure? If SO, please identify funding souree bel
General Account No:
Special Revenue Acco21nt No: UASI Grant Prqiect
c/p Project No:
Is this item flmded by Bomeland DefenseJNeighbomood ImprovemoD
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YES
NO
Start Up Capital Cost: $0.00
Maint,:nance Cod: ~
Total Fiscal Impact: SO.OO
FiQJlI Approvals
d (SIGN AND DATEl
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Background Information: (continued)
The United States I?epartmcnt of Ho~land Secwity, through the State of Florida Division of
Emergency Management (DEM), has sub-granted the Urban Area Security Initiative (UAS!) Grant
Program 2008 to the City of Miami and its ,contiguous counties (Miami-Dade and Mom-oe, and the
City of Hialeah) in the amount of $11,271.885. This program targets homeland security funding to
"high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism
and other disasters of natural or man-made origin.
These funds will be used, as stipulated by the grant. for the purchase of specialized equipment,
exercise, training. administrative services and, development of the Urban Area Homeland Security
Strategy, and other planning activities needed to ensure a successful program.
It is now appropriate to accept said gl'BD.t awarL4 establish a special revenue fund, and appropriate the
said grant award therein.
In addition, the City Commission BUthorizes the City Manager to execute Memofandmn of
Agreements with contiguous counties, Miami-Dade and Monroe CoWlti~, and the City of Hialeah,
setting forth the parties'. ~ponsibilities in connection with the development and support of the UASI
Program 2008 which is administered by the City of Miami Department of Fire-Rescue.
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City of Miami
City Hall
3500 Pan American Drive
Miami, FL 33 m
www.miamigov.com
Master Report
Resolution R-D9..o413
File 10 #: 09-00899
Enacbnent Date: 9/10109
Version: I
Controlling Office of the City
Body: Clerk
Status: Passed
TiUe: A RESOLUTION OF THE MlAMI CITY COMMISSION, WITH A TI ACHMENT(S), ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("VASI,
GRANT PROGRAM FISCAL YEAR 2008", AND APPROPRIATING FUNDS FOR THE OPERA nON OF
':'.".;: SAME~ IN THE AlvIOUNT OF $11,27].885, CONSISTING OF A GRAm FROM THE UNITED STATES
::r: DEPARTMENT OF HOMELAND SECURlTY, DIREClL Y TO THE ST ATE OF FLORIDA DIVISION OF
:E ~GENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
t3' ~ AND TO EXECUTE mE NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF
o~ GRANT A WARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARlOUS
~ ~ 5~AL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO
w::L: TIlE U~ GRANT GUIDELINES; FURrnER AUTHORIZING THE CITY MANAGER TO EXECUTE
u >- ~~"'""'UM OF AGREEMENT(S), IN SUBSTANTIALLY TIm ATTACHED FORM(S), WlTII ITS
We..; ~U...
O:::.z ;:DNTf6.uOUS COUNTIES, lvIlAMI-DADE AND MONROE, AND mE CITY OF HIALEAH, SETIlNG
tt; ~RTH THE PARTIES' RESPONSIBILITIES IN CONNECTION wrrn THE DEVELOPMENT AND
~ .wPPORT OF THE UASI PROJECT ADMINlSTERED BY THE CITY OF MIAMl DEPARTMENT OF
.ol'_ <<FhtE-RESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
.....'
.;
Reference:
Introduced: 8118/09
Name: Establish Revl!:nue Proj.-UASI 2008 Grant PrIm
Requester: DepllI'tment of
Fire-Rescue
Cost
Final Action: 9/10/09
Notes:
Sections:
Indexes:
Attachments: 09-00899 Legi,lation,pd( 09-00899 Exhibit l.pdf, 09-00899 Exhibit 2.pd( 09-00899 Exhibit 3.pdf, 09-00899
Exhibit 4,pdt; 09-00899 SUIMlIIJ}' Form.pdt; 09--00899 FUND TlTLE,pdf
Action History
Ver. Acting Body
Date
ActIon
5entTo
Due Dato RetumlKl
Result
Office of the City
AttOrney
8/31109
Reviewed and
Approved
City of MiamI
P..c I
Prlnlcd on 912111009
City Commission 9/10109 ADOPTED
A molion was made by Marc David SlImoff, seconded by Angel GonzBlez, that this nutter be ADOPTED, The motion
carried by the following vole;
Aye; .s - Angel Gonz4le~ Marc David Sarnoff, Joe Sanchez, Tomas Reg8lado and Michelle Spence-Jones
Office of the Mayor 9/IS109 Signed by tbe Mayor Office of the City
Clerk
Office of the City Clerk 9116109
Signed and Attested by
City Clerk
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City ofMl1llll
Pile 2
Primed IIIl 9121/2009
City of Miami
Leg~s~a.t!~n
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamlgov.com
Flle Number: 09.00899
FIDII Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2008",
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $11,271 ,B85, CONSISTING OF A GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF SAID GRANT
AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
~,,,. AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS
CONTIGUOUS COUNTIES, MIAMI-DADE AND MONROE, AND THE CITY OF
8lALEAH, SETTING FORTH THE PARTIES' RESPONSIBILITIES IN
~NNECTION WITH THE DEvELOPMENT AND SlJPPORT OF THE UASI
tRiCT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF
~lR . ESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING
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Wi?JE~S,the United States Department of Homeland Security ("USDHS'1, Is authorized by the
Eme(gencYWartime SUf3'plemental Appropriations Act 2003, to provide funds to states for subsequent
distribution to selected urba,n areas to address the unique equipment, training, planning, exercise and
operational needs for large urban areas, and to ,assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts or terrorism; and
'wHEREAS~. the i.JSDt-is, through the state of FloridEi . Divitolon of Emergency Management, has
sub-grarited an Urban Area Security Initiative f'UASI-) Grant Project 2008 to the City of Miami C'Cily")
in the amount of $11,271,8S5: and
WHEREAS I the City's Department of Fire-ResaJe will use said funds to contlnue to address the
unique equipment, training, planning, exercise and operational needs of the City, its contiguous
counties Miami-Dade and Monroe, and the City of Hialeah, and to continue building an enhanced and
sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASI Grant Program 2008, the attached Memorandum of
Agreements with the City's contiguous counties, Miami-Dade and Monroe Counties, and the City of
Hialeah, will provide the necessary guidelines to coordinate the UASI Grant Program 2008 and will
permit the City to reimburse Miami-Dade and ~onroe Counties, and the City of Hialeah for its
City (If Miami
Pag,loll
Prbrlu On: 8111/2009
File Number: 09..oosP9
expenditures that are compliant with said project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1, The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth In this Section.
Section 2. The followIng new Special Revenue Fund is established and resources are appropriated
as described below:
PROJECT TITLE: Urban Area Security Initiative Grant Program Fiscal Year 2008
RESOURCES: Department of Homeland Security directly to the $11.271,885
State Of Florida Division of Emergency Management
.
APPROPRIATIONS:
$11,271.885
Section 3. The City Manager is authorized {1} to accept said grant award and to execute the
necessary documents to Implement the acceptance of said grant award.
"-
S~on d, The City Manager is authorized {1} to execute Memorandum of Agreement(s), in
sUbstantiaifry tlhttached fonn(s}, with its contiguous counties, Miami-Dade and Monroe, and the City
of Hiale1i!6f settifgg forth the parties' responsibilities In connection with the development and support of
the uAiS~ro.il!t a~inistered by the City of Miami Department of Fire-Rescue, an UASI sponsoring
agen81~ontmgenWlPon funding of said project befng secured.
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Q:'~e~ 5.~iS Resolution shall become effective Immediately upon its adoption and signature
ofthe~ay~2}
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APPROVED AS TO FORM AND CORRECTNESS:
JULIE O. BRU
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attomey, including but not limited to those presCribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten carendardays
from the date It was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
PIZK<<20/2
PrinWl On: 1121/20fJ9
c;r, of Mirun/