FY2008 05/19/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
June 4,2010
TO:
Sheriff Robert P. Peryam
Monroe County Sheriffs Office
A TTN:
FROM:
Tamara Snider
Grants Administrator
Pamela G. HanC~c.
At the May 19, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Memorandum of Understanding between Monroe County
and the Monroe County Sheriffs Office to apply for reimbursement of funds from the VASI FY
2008 GrantIHomeland Security Office of Domestic Preparedness with the City of Miami.
$20 1,720.00 from the grant will be used to purchase equipment approved by the granting agency.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
Cc: County Attorney via e-mail
Finance
Filev'
MEMORANDUM OF UNDERSTANDING
ORANDUM OF UNDERSTANDING is made and entered into this /9<<-
, 2010, by and between the Monroe County Board of County
Commissioners, a olitical subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Monroe County
Sheriffs Office, hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Office for Domestic
Preparedness has awarded a grant the State of Florida Department of Community Affairs through
the FY 2008 Urban Area Security Initiative (VASI), and
WHEREAS, the State of Florida Department of Community Affairs has awarded a
sub grant of these funds to the City of Miami through a federally-funded subgrant agreement, and
WHEREAS, the COUNTY entered into an agreement with the City of Miami on
September 30, 2009, by which the City of Miami sub-granted the sum of two hundred and one
thousand seven hundred twenty dollars ($201,720.00) to Monroe County for the purchase of
equipment approved by the granting agency as well as other items, and
WHEREAS, the SHERIFF has agreed to purchase law enforcement equipment for use by
the SHERIFF in accordance with the COUNTY'S agreement with the City of Miami,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from November 20,2009, through May
31, 2011, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided h.erein.
2. SERVICES - The SHERIFF will purchase equipment as outlined in the
COUNTY"S agreement with the City of Miami, attached as Attachment A and made a part
hereof.
3. OWNERSHIP - The SHERIFF will retain ownership of the approved equipment,
and will be maintained on the Sheriff s inventory.
4. FUNDS - The total project budget to be expended by the SHERIFF in
performance of the services set forth in "Attachment A" of this agreement shall be the total sum
of$201,720.00. The total sum represents federal grant support in the amount of$201,720.00 and
matching funds in the amount of$O.OO. All funds shall be distributed and expended in
accordanc(~ with the grant agreement.
Monroe County Sheriffs Office - MOU UASI FY 2008
Page 1 of 4
5. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Memorandum of Agreement for Participating Miami UASI IV Agencies"
therefore and all laws, rules and regulations relating thereto are incorporated by reference
(Attachment A).
6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after
purchase of the equipment, an itemized invoice properly dated, describing the equipment
purchased, the cost of the equipment, and all other information required by the COUNTY for
reimbursement. Upon receipt of the appropriate documentation the COUNTY shall reimburse
the SHERIFF for the said expenditures.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment purchased by the
SHERIFF after the SHERIFF has received notice of termination. In the event there are any
unused grant Funds, the SHERIFF shall promptly refund those funds to the COUNTY or
otherwise llse such funds as the COUNTY directs.
8. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by ~rritten notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY
MOIlrQe Getmty Ol(111t~ Administrator
~Hlenton Stleet
~~K~West;--Fl:;-3-3646'
FOR PROVIDER
Monroe County Sheriff Robert P. Peryam
5525 College Road
Key West, FL 33040
.AuQ..
Director
Monroe County Emergency Management
490 63rd St., Suite 150
Marathon, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the
services specified herein, this Agreement may then be terminated immediately, at the option of
the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at
its address specified above. The COUNTY shall not be obligated to pay for any services
provided b'y the SHERIFF after the SHERIFF has received notice of termination.
Monroe County Sheriffs Office - MOU UASI FY 2008
Page 2 of 4
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice
of material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
12. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
Monroe County Sheriffs Office - MOU UASI FY 2008
Page 3 of 4
"'-'~""::f""
BOARD OF COUNTY COMMISSIONERS
OFMONROEC~
By: ~.
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
Witness
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GENERAL COUNSEL
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Monroe County Sheriffs Office - MOU UASI FY 2008
Page 4 of 4
Monroe
. County
Emergency
Manage~ent
490 63rd St. Ocean
Suite 150
Marathon, FL 33050
Ph: 305-289-6018
Fax: 305-289-6333
MEMORANDUM
DA TE:
12/09/2009
TO:
Kathy Peters
County Attorney Office
FROM:
Jose T ezanos
SUBJECT:
UASI FY08
City of Miami MOA
FDEM Agreement 1008-48-11-23-02-195
Hi Kathy, we are attaching four (4) original copies of the above subject for review
and approval by your office, OMS, and Risk Management. We would like to enter
this item in the January 20th, 2010 SDCe meeting. Please return copies to this
office.
Thank you for any assistance you may provide,
Jose
ATTACHMENT A
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 20. 2010
Division: Emergency Services
~. ,.oj
i
Bulk Item: Yes -X- No
Department: Emergency Management
Staff Contact Person: Jose Tezanos X6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement with the City of Miami dated
September 30,2009 concerning an United Sta1:e$.Department of Homeland Security's Office of Grants &
Training (OG&T), through the State of Florida Division of Emergency Management (FDEM) sub-grant
(Agreement ## 10D8-48-11-23-02-195), and authorUmion for the County Administrator to execute any other
required documentation in relation to the application process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants & Training
(OO&T), through the State of Florida Division of Emergency Management (FDEM), has subgranted the Urban
Area Security Initiative (UASI) Grant Program, FY 2008, to the City of Miami, Miami-Dade and Monroe
Counties, and the City of Hialeah in the amount ofSll,271,885.00. This program targets homeland security
:funding to c;'high threat" urban areas in order to prevent, respond, and reco acts of terrorism.
Monroe County is receiving 5320,004.00 and it breaks down as folIo ; MeSO $201, 20.0 and MCEM
$118,284.00.
PREVIOUS RELEVANT DOCe ACTION: The UASI FYOS, FY06, and UASI FY07 were approved on the
March 15, 2006, May 11, 2007 and March 19, 2008 BOCC meeting respectively.
CONTRACT/AGREEMENT CHANGES: N/A
, .
STAFF RECOMMENDATIONS: It is appropriate to accept UASI FY08 Grant award. The Monroe County
Sheriff Office to provide the MCBOCC a MOU to apply for reimbursement of funds. A revenue fund to be
established by OMB.
TOTAL COST: $ 320..004.00
BUDGETED: Yes
No----X
COST TO COUNTY: NONE SOURCE OF FUNDS: UASI Grant
REVENUE PRODUCING: Yes_ No X AMOUNTPERMONTH_ Year_
APPROVED BY:
County Atty X- OMB/Purcbasing -X- Risk Management-X
DOCUMENTATION: Included X
Not Required_
DISPOSITION:
Revised 8/06
AGENDA ITEM ##
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACTSilldl\{AR.Y
Contract with:
City of Miami
Contract
..., ~.......... ....
Effective Date:
Expiration Date:
10I>S~8-11-23-02-195
November 20, 2009
May 31, 2011
Contract Purpose/Description:
The United States Department of Homeland Security's Office of Grants & Training
(OG&T), through the State of Florida Division of Emergency Management (IDEM),
has subgranted the Urban Area Security Initiative (UASI) Grant Program, FY 2008, to
the Ci ofMiam~ Miami-Dade and Monroe Counties, and the Ci of Hialeah in the
of 11 620600.00. Monroe Coun is receivin 320004.00 and it br
down as follows. Meso $201 720.00, and the MCEM $118,284.00. The MCBOCC will
need a MOU from the Me Sheriff Office. A revenue fund needs to be established.
Contract Manager: Irene Toner
(Name)
6065
(Ext. )
14
(Department/Stop #)
for BOCC meetin on
Jan. 20, 2010
endaDeadline: Jan. 5 2010
CONTRACT COSTS
Total Dollar Value of Contract: $ 320,004.00 Current Year Portion: $ 320,004.00
Budgeted?YesD No~ Account Codes: 125-_-_-_-_
Grant: $ 320,004.00 _-_-_-_-_
County Match: S 0 _-_-_-_-_
~ ~ - -
---. -------.. ~ ~ -.......-.
ADDmONAL COSTS
Estimated Ongoing Costs: $.QIyr For: N/A
(Not included in dollar value above) (eg. maintenance, utiHties,. · ... salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director - YesDNoD
Risk Management - YesD NoD
O.MB./Purchasing - YesDNoD
County Attorney - YesD NoD
Comments:
~itp of JIlliami
()EDRO G. HERNANDEZ
City Manager
MAURICE L. KEMP
Fire Chief
~~~)
December 7, 2009
Jose Tezanos
Emergency Management Planner
Monroe County
490 63rd Street Ocean, #150
Marathon, FL 33050
RE: Memorandum of Un dent an dine: for VASI FY 2008
State Contract Number lODS-48-11-23..o2-19S
Dear Mr. Tezanos:
Please find enclosed the executed 2008 UASI agreement, its Resolution, as well as the
Memorandum of Agreement between the City of Miami and Monroe County, establishing the
parties' responsibilities in connection with the implementation and support of the Urban Area
Security Initiative Grant Project FY 2008 administered by the City of Miami's Department of
Fire-Rescue. Please process and sign and return (3) originals.
Should you have any questions concerning this submittal or require further information, please
contact me at (305) 416-5429 or kiordahl@miami~ov.com.
Sincerely,
.~~
Kristin . Jordahl
Project Coordinator
Miami Urban Area Security Initiative
City of Miami Department of Fire-Rescue
Ikj
Enclosed
DEPARTr..ENT OF nRE-RESCUElAdministration
11 S 1 N.W. 7* Street I Miami, Fl33136 1(305.) 575-5216
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2008 AGENCY
UMonroe County"
This Agreement is entered into this~~ day Of~"" ~ , 2009, by
and between the City of Miami, a municipal corporation of the State of Florida. (the
"Sponsoring Agency") al1d Monroe County. (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Deparbnent of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $111271.885 dollars through
the Urban Area Security Initiative (UASJ) Grant Program 2008; and
WHEREAS. the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2008; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2008 and involve core cities. core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS. the 2008 Urban Area has been defined as the City of Miami, Miami-
Dade and Monroe Counties, and the City of Hialeah. and anticipates sub-granting a
portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. 0'1 - 0" /3 ,
adopted on$,JI. If) ~ n!) '1, has authorized the City Manager to enter into this
J
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
LJ16) fUJ'(fA DC; -) 7 ~ "
Page 10fl0
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2008 which was
made available by the U.S. Department of Homeland Security and the' State of
Florida Division of Emergency Management (FDEM).
B. This Agreement .serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2008 activities to be
performed at the request of the federal government. provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic Joss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
Page 2 of 10
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
c. UASI Grant Program 2008. The UASI Grant Program 2008 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond tOI and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts. principles, terminology, and technologies
covering the incident command system; m~lti-agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (8AA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct seIVices that are delivered by the grant.
F. UASI Grant Program 2008. This grant is being provided to address the unique
equipment. training. planning,. and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties. and the respective State Administrative Agency. Funding for the
UASI Grant Program 2008 was appropriated by U.S. Congress and is authorized
by Public Law 108-11. the Emergency Wartime Supplemental Appropriations Act.
2003. The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism for
the selected urban areas.
Page 3 of 10
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
estabJished form~l. mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the. FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, whlch will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services.
emergency management, the fire service, hazardous materials, public works.
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POet
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
Page 4 of]O
I. Submitting required reports.
v. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department. which shall be the main liaison and partner
with the City of Miami Fire-Rescue Department. authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Developing sub-grants for municipalities within each county in accordance with UASI
Grant Program 2008 requirements. Participating Agencies and sub-grantees must
abid.e by the grant requirements including budget authorizations. required
accounting and reporting on fund usage. use of funds only for the intended purpose.
and tracking of federally funded assets.
c. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2008 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services.
emergency management. the fire service. hazardous materials. public works.
governmental administrative, public safety communications, healthcare and pUblic
health .
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
PageS of 10
H. Complying with the requirements or statutory objectives of federal law.
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Following UASI Grant Program 2008 agreement requirements and/or special
conditions.
K. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
c. The Sponsoring Agency is not responsible for personnel salaries, benefrts, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any manner arising out of this Agreement or any other
contract.
Page 6 of 10
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive. and pay invoices in full for equipment, services. and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
VII. FINANCIA'- AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization-wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMS
Circular A-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2008 assistance for audit a.r)d examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General. through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periodS where no grant activity
occurs.
D. Submit Categorical Assistance Progress Report to describe progress to date in
implementing the grant and its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 of10
vrl'. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency.will not illegally discriminate against any employee or
applicant for emp.loyment on the grounds of race, color, religion, sex, age. or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation. or invalidated by a court of competent jurisdiction. shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
c. This Agreement may be modified or amended only with the written agreement of
each of the parties.
D. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party.
E. This Agreement shall be considered the full and complete agreement between the
undersigned parties. and shall supersede any prior Memorandum of Agreement
among the parties, written or oral. except for any executory obligations that have
not been fulfilled.
F. This Agreement may be executed in several parts. each of which shall be
considered a valid Agreement. provided that each of the parties to the Agreement
has executed at least one (1) original copy of the Agreement and has transmitted
copy of the signature page hereof to the other parties.
G. This Agreement will end on May 31. 2011 f unless otherwise extended, at which
time the parties may agree to renew the association. Renewal ~ill be based on
evaluation of the Sponsoring Agency's ability to conform to procedures. training
and equipment standards as prescribed by the grant.
Page 8 of 10
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI. a municipal
Corporation of the State of Florida
By:8~~~ 0- ;1l.Al~
Priscilla A. Thompso~ - - cy
City Clerk 7 ... 30 .... c'J (
dez
BY:
. Pedro G. He
City Manager
APPROVED AS TO FORM AND
CORRECTNESS:
. ..:...-;
.I
BY:
Julie o. Bru
City Attorney
LeeAnn Breh , Director
Risk Management
0; ,'. :
.s ".,
.:.:. '. 1 I
.. .' .: I" ':.:. ;
PARTICIPATING AGENCY
"Monroe County"
~
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,. ','
. '. ... .
Atr~~~r';.J . .
()'<~~~-'.; :r< .. tf\. .J- . I
~akQ.C.~
Name: D8DIly L. Kolhage, Clerk
Title:
,ja 0//0
TITLE: Hayor/ChairJllan
Page 9 of 10
APPROVED AS TO FORM AND
CORRECTNESS:
~ · H-aJfl
I~.- f s-- toc>9
. ~
Page 10 of 10
. .
. .'
.' .. . ". ,.............:.<~;.....>.<:sT~rt;.:Q.~.,fLQR~DA..,'. .. .
"<': DIVIS.iOffOF,::Eft.IIE.:RGENCYMANAGEMENT . . .;'
;;FINANClALi-IISTOR)':RI:P.O~t/CllJ~~RL Y STATUS REPORT,
'.' .:: ':'.:..'~'..';~'>::'j:..f()~M~.:'1: 'AN9. ~':...' ...,
GRANTEE:
(check the quarter of submission along with year)
QUARTERLY REPORTING DUE DATES
JANUARY 1 - MARCH 31 - Due no later than April 3D, _
APRIL 1 - JUNE 30 - Due no later than July 31, _
JULY 1 - SEPTEMBER 30 - Due no later than OCTOBER 31,_
OCTOBER 1 - DECEMBER 31 - Due no later than January 31, _
AGREEMENT #
~~w~~~~~* 0
:::; ~~{i:X::(~}({t}:;).:~}~.~;.;~'~l~9~'4~ ~::::{}) r{:::..:.;.:~: ~ C ;~~::N}~;:')~'/~'<;' tJ~~N~S:"~.r~.N~~~?:.r':'~
1. Planning Costs
2- Organizational Activities
(limited to 25% of the total UASI award)
3. Training Costs
4. Exercise Costs
5. Equipment Acquisition Costs
6. Management and Administration Costs
(limited to 3% of the total award)
7. TOTAL EXPENDITURES
TOTAL PAYMENTS PREVIOUSLY RECEIVED
I hereby certify. that the above costs are .true and valid costs incurred in accordance with the project agreement.
Signed
Contract Managtlr or Financial Officer
This Infonnatlon must be' clearly linked to the project TlMELINE, DEUVERABLES AND THE SCOPE OF WORK
". Report events,- -progress,- delays. etc. that pertain to this project
(Attach additional pages( s) if needed)
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Department of Homeland Security
2008 Urban Areas Security Initiative (UASI)
CONTRACTUAL FORMS and REQUIREMENTS
Quarterly Financial History Report! Status Report (Form 1 and Form 2):
1. These reports must be completed in fun quarterly. These are required reports and must be submitted within 30 days of
the end of each report period in order to be considered In compliance with the terms of the contract
2. These reports are to include, but not be limited to, the work that has been completedt the work in progress and the timeline
of the work left to be completed. If any delays from the original timeline have occurred, specify the reason and revise the
completion timeline.
3. If expenditures do not occur during a given report period. Forms 1 and 2 should be submitted with complete information clearly
linked to the project.
Reimbursement Request (Form 3). Detail of Claims (Form 4) and Budget Detail Worksheet (Form 48):
1 These forms are to be filed as needed. Complete Reimbursement Request by entering all information needed for
reimbursement.
2 The Detail of Claims form must accompany the Reimbursement Request form, along with the Budget detail
Worksheet.
3. The Reimbursement Request fonn must be signed by the contract manager or someone with equal authority.
Claims are 1to be submitted to the following address:
Close Out Report - (Form 5):
STATE OF FLORrOA
DIVISION OF EMERGENCY MANAGEMENT
BUREAU OF RESPONSE
DHS GRANTS UNIT - Attn: (Carolyn Washington)
2555 SHUMARD OAK BOULEVARD
TALLAHASSEE, FLORIDA 32399-2100
1. Close Out Reports are due as soon as the final payment has been made and all final expenditures have occurred.
2. The contract cannot be considered closed until the Close Out Report has been received.
Documentation of project expenditures:
1. Grantees must maintain documentation of expenditures for a minimum period of five years following the close of
project/program operations unless audits require a longer period of time.
2. Grantees should maintain a financial file with copies of back-up documentation for all paid project/program expenditures
made by the grantee during the grant period. Documentation of eXDenditures ~aajnst the oroaram will be reviewed and
verified during on-site monitorina visits or when necessarY bv the OEM staff. Acceptable documentation includes copies
of purchase orders and paid vouchers, paid invoices or cancelled checks, payroll vouchers, journal transfers. etc. These
documents should be submitted when requesting reimbursement.
3. In order to document hours worked on the program by permanent or temporary staff, the grantee may use its own time
and attendance forms.
4. All claims for reimbursement of expenditures must be submitted on the approved DCA financial reporting forms.
Claims not submitted on the oraDer form cannot be orocessed and will be returned for corrections.
IF YOU WISH TO OBTAIN THESE FORMS ELECTONICALL VJ PLEASE NOTIFY YOUR CONTRACT MANAGER
'. .' . :;; :'.' STATE OF..FlORIDA' : .'
. DIVISION ~F EM~~~ENCV ~ANAGEMENT
....:...::...:...i REIMBURSEM'f:,..,r'REQUEST . .
. .; . FORM 3 .' .......; '.:.." '..
. .....
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I'.. ..' ..... .. 0# '., .. . .
Grantee Payment date
Address Payment #
Phone #
Agreement # Agreement Amount
COSTS INCURRED DURING THE PERIOD OF:
I I
through
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1. Planning Expenditures $
2. Organization Activities Expenditures $
(limited to 250/0 of the total UASI award)
3. Training Expenditures $
4. Exercise Expenditures $
5. Equipmerlt Acquisition Expenditures $
6. Management and Administration Expenditures $
(limited .to 3% of the total award)
7. Total Expenditures $
I hereby certify that the above costs are true and valid costs incurred In accordance with the project agreement
Signed
Contract Manager or Financial Officer
m~:llitil$fr.~iI1l:~*l:I~]jri?lI~j~t~;~~f~J~ff1~Jii1%%~~Jf:Jj,tt;rJ~~w.1~)1~j~;~~B~~iW~~tm};~il?i~fjt1irIf(iliJklr~~lIi~FI
TO BE COMPLETED BY DEM STAFF
AGREEMENT AMOUNT
TOTAL AMOUNT TO BE PAID
PREVIOUS PAYMENT(S)
THIS PAYMENT
ON THIS INVOICE
REMAINING BALANCE
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.' '. .. DIVIS~ON OF EI\II~'R.GENCY MA~A~~MENr .
. PETAILQr: C~I~S .~;F9RM. 48 .
THIS FORM IS BACKUP AND MUST ACCOMPANY THE REIMBURSEMENT REQUEST
AND DETAIL OF CLAIMS, FORM 4A
tlL~i7!ll(~~]e!111r~!!l;t~fll~.'_lirtiil ~!~t~4.iIC~ ~r~n:~,~~~ ~i[!~t~fffr
Public Education/Outreach
Develop and Implement homeland security support programs and adopt
ongoing DHS national initiatives
Develop and enhance plans and protocols
Develop or conduct assessments
Establish. enhance, or evaluate Citizen Corps-related volunteer programs
Hiring of full or part--time staff or contractors/consultants to assist with
planning activities (not for the purpose of hiring public safety personnel
fulfilling traditional pUblic safety duties)
Conferences to facilitate planning activities
Materials required to conduct planning activities
Travel/per diem related to planning activities
Overtime and backfill costs - Payment of overtime expenses win be for
work perfonned by award (8M) or sub-award employees in excess of the
established work week (usually 40 hours) related to the planning activities
for the development and implementation of the programs under HSGP.
Other projects areas with prior approval from G& T
Overtime for information. Investigativet and intelligence sharing acUvities
Reimbursement of select operational expenses associated with increased
security measures at critical Infrastructure sites. Incurred during time
periods of DHS-declared Code Orange or Yellow (Jimlted to 100/0) or Code
Orange (limited to the remainlng15%).
Funds may omy be used in Ihe following authorized categories:
· ~ackfill and overtime expenses for staffing state or local EOCs
· Hiring of contracted security for critical infrasbucture sites
· PubHc safety overtime
· NaUonal Guard deployments to protect critical infrastructure sites
Increased border security activl~es in coordination with CBP.
Hiring of contractors/consultants for participation In
informationllntelfigence analysis and sharing groups or intelligence fusion
center activities .
11Al 0 a . '(81 ~
~di ..=- fi! .
Overtime and backfill funding for emergency preparedness and response
persomeJ attending G&T-sponsored and approved traIning classes.
Grantees may also use G& T grant funds to cover overtime and backfill
expenses for part-time and volunteer em ergency response personnel
participating in G& T training.
Training Workshops and Conferences-.
Full or Part-Time Staff or Contractors/Consultants
Travel
Supplies
Other Items
Exercise Planning Workshop - Grant funds may be used to plan and
conduct an Exercise Planning Workshop to include ~sts relate~ to
planning, meeting space and other meeting costs, facilitation costs.
materials and suppUes, travel and exercise plan development.
Full or Part"Tlme Staff or Contractors/Consultants - Full or part-Ume
staff may be hired to support exercise--related activities. Payment of
salaries and fringe benefits must be in accordance with the policies of the
state or local unJt(s) of govemment and have the approval of the state or
the awarding agency. whichever is applicable. The services of
contractors/consultants may also be procured to support the design.
development, conduct and evaluation of CBRNE exercises. The
applicantts fonnal written procurement policy or the Federal Acquisition
Regulations (FAR) must be followed.
Overtime and backfill costs - Overtime and backfill costs associated
with the design. development and conduct of CBRNE exercises are
allowable expenses. Grantees may also use G& T grant funds to cover
overtime and backfill expenses for part-time and volunteer emergency
response personnel participating in G& T exercises.
Travel- Travel costs (i.e.. airfare. mileage. per diem. hotel, etc.) are
allowable as expenses by employees who are on travel status for official
business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with state law as highlighted in the
OJP Financial Guide. States must also follow state regulations regarding
travel. If a state or
territory does not have a travel policy they must follow federal guidelines
and rates, as explained In the OJP Financial Guide. For further
information on federal taw pertaining to travel costs please refer to
~.OiD usdoLaovlfinauide06l.
Supplies - Supplies are items that are expended or consumed during the
course of the planning and conduct of the exercise project(s) (e.g..'
copying paper. gloves, tape, non-sterile masks. and disposable protective
e uipment .
Other Items - These costs include the rental of spacenocations for
exercise planning and conduct, exercise signs, badges. etc.
.. J ..
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~-~~~~~~JlflilNl~lJ~;fi~~f:il;~~%~~J!~~i~i~~~!~!j~~~tl~~f~ii~~~ttX.~~~f{~:~i{~~~~,~~g~ft~i~;~~f~fJr~lg
e.g., 1.12.2.1, Covers, Outer Footwear
~R~~~~~t~J~~gm~~~Jft~1~~p,6i~~1~~;f~m~:~lmi;~~:m;;;1!;Jt~\~~if:~;~r%r{illt~1B1~t%~10j,~~~i2~~~;;~~li~lf~g:;tg;
;~~~~~p.~~'~~~~ii\1~fP.6i~~t1;JE}];tl';tfi.$i~f~IR;U:AttW/&;:]~;t;ftRt~~~:i})~t~W~@1~g:+~:~.:~~;;?;'::j;'H~:~~fii:'il{i~:~f:
~;,~~~jlQ~i.~~~V0~1j1~Wf~~!~'n;:j}j::<.i;f::f;r~,ij;:~~1.~'7!:"{{'IJt.~t1t~~;;~j:,.~~;~HW;~};r~j~;fiii~t~1~;;iffii;,rt~:i:!;t~}~~}~/U:.;i;'..?;;;X:~,f:~~{;1\~:W!!
Cyber secUrity enhancement equipment
.', Interoperable Communica~ons .equlpment
:'.' P~~.~~~.'.~q~ipffl~nt:'
;. M8iJiC#:ifsuppues: a'nd fi.miiecf pharm8.ceu6cals:',. j:.::.
'.:. p~~;~eq~lpm~t. ~..;. '~": ','::,.::;,.'i.:~:.~:<.'-;':.::;. .~:~..:.~,".::.:/;' .:...~..'::,. :.' ~:: ~~,~".;::':.~ :;:.;. .~~. \.;.;.;..:i...~:. ;'f../\.
:::.:'CBRNE:'reference: mat8rfals' :';,': <?~\\::,<,: J~'?/. .\:::.:.~;~,/~ ;'.:':~..;'. ".;:,.:'.:-~:'-:: :' :.';' ;:.:
f:':p~BN~.:::'~8ri(f~I$.~.~~:.y~~~~ i.\~:?:'.i<\.;~::,;:":J:~;.:::-\;.:\::';:::.> '.;:;:;~:t.;..:;.;:;.
J;[~~m~m,~~~~)j~#~:~4~~:~t;;:.:":,:f>!g"tJ'X;;1:',{;:';';~}~~~~,;+:':,.:"~';,:V;::Ei.:~;';-;;;:?i&;fdU~;::;:;.,.';; " ';':c:',:;}W;;2~1!~\V&~(i:;;~!J~,X
':~~1:~.lY.~~(jht.~t~!i1i;i:,t\:::;i:;/1i./:(:::;:~:::r};:f;:;;:;i:;i:'::;;'(i:H~::"f;?W;; ;:';:~\N:;;';;:ii;:i,' i}".!-}:,{,:?::'i ;r~:':<.~'/~~!::::ht'M,~\~
.,~~ry~p~~::~~:;.~hi~ii'~~~eJfi~';;:'~:.::~'::~:;';.;'~ r;;~i.;:~.':;':';:. ',: ;:.:;:
:~~~JiMfl~~ri~~i:,~~enifori}R~~~~~~ffij'ijiii~ir9ij:€qij~~~:~:!. ;;': '::,';:.
:i.~~1~~W.-~~6j:t~i~w.~:~~.~{;!,:;!w:;1n;;;i;p~:;~i!'!:Im~?}';i!:ji,~;P;;0X,\;j'H~:'~\~Ii(fi;i,;!~riH2~%':;:;i;t','N~:;i';?~.~~:,';:'\~:':"\rju:.;;J!;~I;;'~W);lt{?
. CaRNE Aviation Equipment
CBRNE logistical support equipment
Intervention equipment
Other authorized equipment costs (Include any construction or renovation
costs in this category; Written approval must be provfded by G & T prior to
the use of an FY 2006 UASJ funds for construction or renovation
Personnel'
Up to 15% of programmatic spendIng may be used to support the hiring of
full or art-time staff to conduct en ibis ro rammatic activities
Eligible Management and Administration Costs
HIring of full-time or part-time staff or contractors/consultants:
· To assfstwith the management of FY06 HSGP.
· To assist Vtlfth design. requirements, and Implementation of FY06
HSGP"
· To asSist with the implementation and administration of the State
Homeland Security Strategy, as It may relate to the Individual grant
ram.
HIring of full-time or part-time staff or contractors/consultants and
expenses related to:
· HSGP application submission management activities and application
requirements.
· Meeting compliance with reporting/data collection requirements,
indudin data calls.
Development of operating plans for Information collection and
rocessln necessa to res d to DHS/G & T data calls.
Overtime and backfill costs - Payment of overtime expenses will be for
work erfonned b award 8M or sub-award em 10 ees in excess of the
established work week (usually 40 hours) related to the M&A activities for
the development and Implementation of the programs under HSGP.
These costs are allowed only to the extent the payment for such services
is in accordance with the policies of the state or local unit(s), of
government and has the approval of the state or the awarding agency.
whichever is applicable. In no case is dual compensation allowable. That
is, an employee of a unit of government may not recejve compensation
from their unit or agency of government AND from an award for a single
period of time (e.g.. 1:00 pm to 5:00 pm). even though such work may
benefit both activities. Fringe benefits on overtime hours are limited to
Federal Insurance Contributions Act (FICA). Workers' Compensation and
Unemplovment Compensation.
Travel expenses
Meeting-related expenses (For a complete list of allowable meeting..
related expenses. please review the OJP Financial Guide at
http://wwN.ojp.usdoi.gov/FinGuide).
Acquisition of authorized office equipment, induding personal
computers, laptop computers, printers, lCD projectors. and other
equipment or software 'Nhich may be requIred to support the
implementation of the homeland security strateav.
The following are allowable only within the contract period:
. Recurring fees/charges associated with certain eqUipment such as cell
phones, faxes, etc.
. Leasing and/orrenting of space for newly hired personnel to administer
programs within FY06 UASI.
TOTAL
. .
.
.
" ' ;.8T ATE O~ FLORIDA H ' , ," '.
DIV1810", ,,9F. E~f;Rc;~"-'~YI\4ANAc;f;lltI:NT .
'.< 2555Sl-iuMARD 'oAK. BOULEVARD; ,
'.' TALLAHASSEE ..FlORIPA....32399..210Q.... .
~##~2~2:~ ~~~~.
. .'. -.,'
. .. '. : ,"
:.'. ~.:..'" 'W'~''':::':' :..~....:.~~:~....~.-::..;:;-"i ':"';':'l""::":.':~ ....~ _.;=....:.. :...~ ~~: '.:':'
,:; ,,:," , .'
This Form Should Be Completed And Submitted To The Department No
Later Than Sixty (60) Days After The Termination Date Of The Agreement
GRANTEE AGREEMENT 1#
ADDRESS AGREEMENT AMOUNT .
CITY AND STATE AGREEMENT PERIOD
It,;.;;:j:;~,:.i.:?(~g~J~i~~g~~i:;t.fI~;!.i,";,i:!l;r ?: ~ ;:),:,~t~~d<',:I;l i?
:rEXPENbmJRES:' .
1 Planning Costs
2. Organizational Activities
(tlmlted to 25% of the total UASI award)
3. Training Costs
4. Exercise Costs
5. Equipment Acquisition Costs
6 Management and Administration Costs
(limited to 3% of total UASI award)
7. TOTAL EXPENDITURES
Total Funds Received Fron-.
The Division of Emergency Management
Agreement (column 4. Line 7)
ltJ;NJ;!i~~J~~~~i~~~~i.:.~~~rt~~r.d.~f.i'~~~.,U..
1.
2-
3.
4.
5.
6.
7. TOTAL
Less Total Grant Award Exl)enditures
(Col.. 2, Une 7)
Equal Balance of Agreement Owed to DEM
Refund Due to State?
Yes No
If Yes, Refund Check Enclo~5ed?
Yes No
If No, Enter Date Refund will be submitted
Refund and/or final interest check are due no later than
ninety (90) days after the expiration date of the Agreemenl
I hereby certify that the above costs are true and valid
costs Incurred In accordance with the project Agreement.
and that the matching funds, In-kind or cash, were utIUzed
towar~ the project in this Agreement
Make Check Payable to:
Cashier
Department of Community Affairs
Signed
Contract Manager or Financial Officer
Date
Mail to:
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oaks Boulevard
Tallahassee, Florida 32399..2100
Contract Number: 1005-48-11-23-02-195
CFDA Number: 97.067
FEDERALLY-FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida. Division of Emergency Management,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and the City of Miami,
(hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
B. The Division has received these grant funds from the State of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK.
The Recipient shall perform the work in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
(2) INCORPORATION OF LAWS. RULES. REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties, and shall end 30 months
after the date of execution. but no later than May 31, 2011, unless terminated earlier in accordance with
the provisions of Paragraph (12) of this Agreement.
(4) ,MODIFICATION OF CONTRACT
. ., . ..
Either party may request modifICation of the provisions of this Agreement Changes
which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement.
(5) RECORDKEEP'NG
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal Common Rule: Uniform Administrative Requirements for State and Local Governments" (53
Federal Register 8034) or OMB Circular No. A-110, "Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations," and either OMS Circular No. A-87, "Cost
PrinCiples for State and Local Governments," OMB Circular No. A-21. "Cost Principles for Educational
I
Institutions'" or OMS Circular No. A-122. UCost Principles for Nonprofit Organizations'" If this Agreement
is made with a commercial (for-profit) organization on a cost-reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records to show its compliance with the tenns of
this Agreement. and the compliance of all subcontractors or consultants paid from funds under this
, . .
Agreement. for a period of five years from the date the audit report is issued, and shaJJ allow the Division
or its designee. the State Chief Financial Officer or'the State Auditor General access to the records upon
request The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is Issued, unless extended in writing by the Division.
The five year period may be extended for the foUowing exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving th e records have been resolved.
2. Records for the disposition of non-expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final disposition.
3. Records re'ating to real property acquired shall be retained for five years after
the closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement. including documentation of all program
costs, in a form sufficient to detennine compliance with the requirements and objectives of the Budget
and Scope of Work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. "Reasonablelt shall ordinarily mean during normal business
hours of 8:00 8.rn. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be
limited to, auditors retained by the Division.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to majntain financial procedures and support documents, in
accordance with generally accepted accounting principles. to account for the receipt and expenditure of
funds under this Agreement
(b) These records shan be available at reasonabfe times for inspection. review, or audit
by state personnel and other personnel authorized by the Department or the Division. ItReasonablen shall
ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., loca' time, Monday through F~day.
(c) The Recipient shan provide the Department with the records, reports or financial
statements upon request for the purposes of auditing and monitoring the funds awarded under this
Agreement.
2
Cd) If the Recipient is a State or local government or a non-profit organization as defined
in OMS Circular A-133. as revised, and in the event that the Recipient expends $500.000 or more in
Federal awards in its fiscal year. the Recipient must have a single or program-specific audit conducted in
accordance with the prOVisions of OMS Circular A-133. as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awa~~ed through the Division by this Agreement. In determining the Federal
awards expended in Its fiscal year. the Recipient shall consider all sources of Federal awards, inclu~ing
Federal resources received from the Division. The'determination of amounts of Federal
awards expended should be in accordance wjth the guidelines established by OMS Circular A...133. as
revised. An audit of the Recipient conducted by the Auditor Generaf in accordance with the provisions of
OMS Circular A-133, as revised. wUI meet the requirements of this paragraph.
In connection with the audit requirements addressed in this Paragraph 6 (d) above, the -Recipient
shall fuJfiIf the requirements for auditee responsibilities as provided in Subpart C of OMS Circular A-133,
as revised..
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMS Circular A-133. as revised, is not required. In the
event that the Recipient expends Jess than $500,000 in Federal awards in its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMe Circular A-133. as revised. the cost of
the audit must be paid from non-Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMS
Circular A-133, as revised, and required by subparagraph (d) above, when required by Section .320 (d).
OMS Circular A-133t as revised, by or on behalf of the Recipient to:
The Division at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurilla.parrish@dca.state.fI.us]
and
Division of Emergency Management
eur~~u of Response
2555 Shumard Oak Boulevard
Taffahassee. Florida 32399-2100
The Federal Audit Clearinghouse designated in OMS Circular A-133t as revised (submit the number of
copies required by Sections . 320(d)(1 ) and (2), OMS Circular A-133, as revised). at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 101h Street
Jeffersonville, IN 47132
3
Other Federal agencies and pass-through entities in aCCordance With Sections .320 (e) and (f), OMS
Circular A...133. as revised.
(f) Pursuant to Section .320 (f). OMB Circular A~133, as revised, the Recipient shall send
a copy of the reporting package described in Section .320 (cl, OMB Circular A-133, as revised, and any
management letter issued by the auditor, to the Division at the fOllowing addresses;
Department of Community Affairs
Office of.Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
[also send an electronic copy to aurIrla.parrISh@dca.state.fl.uSj
and
Division of Emergency Management
Bureau of Response
2555 Shumard Oak Boulevard
Tanahassee,Florida 32399-2100
(g) By the date due, send any reports. management letter, or other information required
to be submitted to the Division pursuant to this Agreement ;n aCCordance with OMB Circular A-133,
Aorida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the AUditor General, as applicable.
(h) Recipients should state the date that the reporting paCkage was delivered to the
Recipient when submitting financial reporting packages to the Division for audits done In accordance with
OMs Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General,
(i) If the audit shows that all or any portjon of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the DMsionof all funds not spent in aCCordance with these applicable regulations and Agreement
Provisions Within thirty days after the Division has notified the Recipient of such non-compliance.
0) The Recipient shall have all audits completed by an independent certified public
accountant (IP A), either a certified public accountant or a public accountant licenSed under Chapter 473,
Fla. stat The IPA shaD state that the auort complied With the applicable provisions noted above. The
audit must be received by the Division no later than nine months from the end of the Recipienfs fiscal
year.
(7) REPORTS
(a) The Recipient shall prOvide the Division with quarterly reports and a close-out report.
These reports shall include the CUrrent status and progress by the Recipient and all subreciplents and
subcontractom in completing the work described in the Scope of Work and the expenditure of funds under
this Agreement, in addition to any other information requested by the Division.
4
(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending dates for each quarter of the program year are March 31, June 30, September 30
and December 31.
(e) The clpse-out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement. whichever first occurs.
(d) If all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed or
may take othe~r action as stated in Paragraph (11) REMEDIES. UAcceptable to the Division" means that
the work product was completed in accordance with the Budget and Scope of Work.
(e) The Recipient shall provide additional program updates or Information that may be
required by thE! Division.
(8) MONITORING.
The Recipient shall monitor its performance under this Agreemen~ as well as that of its
subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that
time schedules. are being me~ the Schedule of DeJiverables and Scope of Work are being accompfished
within the specified time periods. and other performance goafs are being achieved. A review shall be
done for each function' or activity';n Attachment A to this Agreement, and reported in the quarterly report
In addition to reviews of audits conducted in accordan~ with paragraph (6) above, monitoring
procedures .ma~f include. but not be limited to, on-site visits by Division staff. limited scope audits. and/or
other procedurets. The Recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Division. In the event that the Division or the
Department detlermines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
compry with any' additional instructions provided by the Division or the Department to the Recipient
regarding such c:iudil The Recipient further agrees to compfy and coopera~e with any inspections,
reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor
General. In addition. the Division win monitor the performance and financial management by the
RecipIent throug'hout the contract term to ensure timely completion of all tasks.
(9) liABILITY
'I(a) Unless Recipient is a Stale agency or subdivision, as defined in Section 768..28, Fla.
Stale the RecipiE!nt is sofely responsible to parties it deals with in carrying out the terms of this
Agreement, and ,shall hold the Division harmless against an claims of whatever nature by third parties
arising from the work performance under this Agreement For purposes of this Agreementa Recipient
agrees that It is not an employee or agent of the Division, but is an independent contractor.
(b) Any Recipient which is a state agency or subdivision. as defined in Section 768.28.
Fla. Stat.. agrees to be fully responsible for its negligent or tortious acts or omissions which result in
5
clainis or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth In Section 768.28, Fla. Stat. Nothing hereJn is intended to serve
as a waiver of sovereign immunity by any Reclpient to which sovereign immunity applies. Nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arisin~ out of any. contract.
(10) DEFAULT.
If any of the following events occur ("Events of OefauJf'). all obJjgations on the part of the
Division to make further payment of funds shall, if the DiVision elects, te,rminate and the Division has the
option to exercise any of its remedies set forth ;n Paragraph (11). However, the Division may make
payments or partial payments after any Events of Defauft without waiving the right to exercise such
remedies. and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient
fails to keep or perfonn any of the obligations, terms or covenants in this Agreement or any previous
agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(e) If any reports required by this Agreement have not been submitted to the Division or
have been subrnitted with jncorrect. incomplete or insufficient infonnation;
(d) If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement
(11) REMEDIES.
If an Event of Default occurs. then the Division may. after thirty calendar days written
notice to the Recipient and upon the Reciplenfs faRure to cure within those thirty days, exercise anyone
or more of the foUowing remedies, either concurrently or consecutivery:
.(a) Terminate this Agreement. provided that the Recipient is given at least thirty days
prior written notice of the tennination. The notice shan be effective when placed in the United States, first
class mail, postage prepafd. by registered or certified maJl-retum receipt requested, to the address in
paragraph (13) herein;
(b) Begin an appropriate legal or equitable action to enforce performance of this
Agreement; ,
(c) Withhold or suspend payment of all or any part of a request for paymen~
(d) Require that the Recipient refund to the Division any monies used for ineligible
purposes under the laws. rules and regulations governing the use of these funds.
6
(e) Exercise any corrective or remedial actions. to Indude but not be limited to:
1. req uest additional information from the Recipient to determine the reasons for
or the extent of non-compl;ance or lack of perfonnance,
2. issue a written warning to advise that more serious measures may be taken jf
the situatiQ':I ;s not correctedl
3. advise the Recjpient to suspend. discontinue or refrain from incurring costs for
any activities in question or
4. require the Recipient to reimburse the Division for the amount of costs Incurred
for any items determined to be ineligible;
(f) Exercise any other rights or remedies Which may be available under
law.
(g) Pursuing any of the above remedies Will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in
this Agreement or fails to insist on strict perfonnance by the Recipient. it will not affect. extend or waive
any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perfonn on time, and refusal by the Recipient to permit public access to any document, paper,
letter, or other materia' subject to disclosure under Chapter 119. Fla. Stat.r as amended.
('b) The Division may terminate this Agreement for convenience or when it detenninesl in
its sole discretion that continuing the Agreement would not produce beneficial results jn Une with the
further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice.
(c:) The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this Agreement The amendment will state the effective date of the
tennination and the procedures for proper closeout of the Agreement
(d) I n the event that this Agreement is terminated. the Recipient will not incur new
obligations for the terminated portion of the Agreement after the. Recipient has received the notification of
termination. The Recipient will cancel ~s ~any outstanding obligations as possible. Costs incurred after
receipt of the tennination notice will be disallowed. The Recipient shall not be relieved of liability to the
Division because c.f any breach of Agreement by the Recipient. The Division may. to the extent
authorized by law. withhold payments to the Recipient for the purpose of set-off until the exact amount of
damages due the [)ivfsion from the Recipient Is determined.
7
(13) NOTICEAND-CONTACT.
(a) All notices provided under or pursuant to this Agreement shan be in writing, either by
hand deliveC)'. or first class. certified mail. return receipt requested, to the representative named below, at
the address below, and this notification attached to the original of this Agreement
(b) The n~me and address of the DIvision contract manager for this Agreement is:
Carolyn Washington, Community Assistance Consultant
Division of Emergency Management
Bureau of Response
2555 Shumard Oak Boulevard
Tarlahassee. Florida 32399-2100
Telephone: (850) 410-1271
Fax: (850) 488-7842
, Email: carolvn.washinaton@em.mvtlorida.com
(e) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
, RegJnald KDuren, Assistant Chief
1151 NW 7" Street. 3rd Floor
Miami, Florida 33138
Telephone: 305-416-5402
Fax: 305-416-5444
Email: RDuren@miamigov.com
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name. title and address of the new representative
will be provided as outlined in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement. a copy of the
unsigned subcontract must be forwarded to the Division for review and approval before it is executed by
the Recipient The Recipient agrees to include in the subcontract that (i) 'the subcontractor is bound by
the terms of this Agreemen~ (ii) the subcontractor is bound by all applicable state and federal laws and
regulations, and (III) the subcontractor shall hold the Division and Recipient harmless against aU claims of
whatever nature arisin9 out of the subcontractor's performance of work under this Agreement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractors progress in performing its work under this Agreement
For each subcontract. the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority vendor, as defined in Section 288.7031 Fla. Stat
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
8
(16) ATTACHMENTS
(a) AU attachments to this Agreement are incorporated as if set out fully.
(b) In tile event of any inconsistencies or conflict between the language of this
Agreement and the attachments. the language of the attachments shaU control. but only to the extent of
the confJict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A - Budget and Scope of Work
Attachment B - Program Statutes and Regulations
Attachment C - Justification of Advance
Attachment D - Warranties and Representations
Attachment E - Certification Regarding Debarment
Attachment F - Statement of Assurances
(17) FUNDING/CONSIDERATION
(a) This is a cost-reimbursement Agreement The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed
$11,271,885, !;ubject to the availability of funds.
(b) Any advance payment under this Agreement is subject to Section 216.181(16),
Fla.Stat. and;.s contingent upon the Recipient's acceptance of the rights of the Division under Paragraph
(12)(b) of this Agreement The amount which may be advanced may not exceed the expected cash
needs of the Recipient within the first three months of the contract term. For a federally funded contract.
any advance payment is also subject to federal OMS Circulars A-87. A-110, A-122 and the Cash
Management frnprovement Act of 1990. If an advance payment is requested below, the budget data on
which the request is based and a justification statement shari be incfuded in this Agreement as
Attachment C. Attachment C will specify the amount of advance payment needed and provide an
explanation of the necessity for and proposed use of these funds.
An advance payment of $_X_ is requested
(c) After the initial advance, Jf any. payment shall be made on a reimbursement basis as
needed. The Recipie~t agrees to expend funds in accordance with the Budget and Scope of Work,
AtlachmenJ A of this Agreement
If the ne:cessary funds are not available to fund this Agreement as a result of action by the United
States Congress, the federal Office of Management and Budgeting, the State Chief Financiar Officer or
under subparagraph (20)(h) of this Agreement. all obligations on the part of the Division to make any
further payment of funds shall terminate. and the Recipient shan submit Its closeout report within thirty
days of receMng notIce from the Division.
9
(18) REPAY~~~~S
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of -Department of Community Affairs- and maned directly to the following address:
Department of Community Affairs
Cashier
Finance and Accounting
2555 Shumard Oak Boulevard
Tallahassee Fl32399-2100
In accordance with Section 215.34(2). Fla. Stat., if a check or other draft is returned to the Division for
collection. Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the
returned check or draft. whichever is greater.
(19) ltAANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
infonnation. representations, and materials submitted or provided by the Recipient in this Agreement. in
any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement. All of said information. representations, and materials is incorporated by
reference. The inaccuracy of the submissions or any material changes shall. at the option of the Division
and with thirty days written notice to the Recipient. cause the termination of this Agreement and the
release of the [)ivision from an its obHgations to the Recipient., .
(b) This Agreement shalf be construed under the laws of the State of Florida. and venue
for any actions arising out of this Agreement shall be in the Circuit Court of leon County. If any provision
of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the extent of the conflict. and shall be severable, but shall not invalidate any other
provision of this Agreement
(c) Any power of approva' or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement
(d) This Agreement may be executed in any number of counterparts, anyone of which
may be taken a~; an original.
(e) The Recipient ~grees to comply with the Americans With Disabilities Act (Public
Law 101-336. 4~~ U.S.C. Section 12101.!tYgJ. which prohibits discrimination by public and private
entitles on the basis of disability in employment. public accommodations, transportation. State and local
government services. and telecommunications.
(t) Those who have been placed on the convicted vendor list following a conviction
for a public entity crime or on the discriminatorv vendor list may not submit a bid on a contract to provide
any goods or services to a public entity t may not submit a bid on a contract with a public entity for the
construction or repair o.f a public building or public work, may not submit bids on leases of real property to
a public entity, m;ay not be awarded or perform work as a contractor, supplier. subcontractor, or
10
consultant under a contract with a public entity, and may not transact business with any, pubJic entity in
excess of $25.000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor Jist
(g) Any Recipient which is not a local government or state agency, and which
receives funds under this ~greement from the federal government, certifies. to the best of its knowledge
and belief, that it and its principals:
1. are not presently debarred. suspended, proposed for debannent declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
2. have not. within a five-year period preceding this proposa' been convjcted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection, with obtaining,
attempting to IJbtain. or performing a public (federal1 state or local) transaction or contract under public
transaction; viofation of federal or state antitrust statutes or commission of embezzlement. theft, forgery,
bribery, falsification or desfruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or 'ocal) with commission of any offenses enumerated in paragraph
19(9)2. of this ~certification; and
4. have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default
If the Recipient is unable to certify to any of the stateinents in this certification, then the Recipient
shall attach an explanation to this Agreement
In addl'tion, the Recipient shall send to the Division (by email or by facsimile transmission)
the completed "Certification Regarding Debarment) Suspension, IneligIbility A~~~ Voluntary
exclusion" (Attachment E) for each Intended subcontractor which Recipient plans to fund under
this Agreement The form must be received by the Division before the Recipient enters into a
contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature. and SUbject to any modification in
accordance witt.l Chapter 216, Fla. Stat or the Florida Constitution.
(i) All bills for' fees or other compensation for services or expenses shaff be submitted In
detail sufficient for a proper preaudit and postaudlt thereof.
U> Any bins for travel expenses shall be submitted in accordance with Section 112.061.
Fla. Stat
(k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter 119. fla. Stat. which the Recipient created or received under this Agreement
11
.' (I) .If the Recipient is allowed to temporarily invest any advances of funds under this
Agreemen~ any. Interest income shall either be returned to the Division or be applied against the
Division's ob1igation to pay the contract amount
(m) The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly f!,mploys unauthorIzed alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) (Section 274A(e) of the Immigration and Nationality Act
C.JNA-)). The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division.
(n) The Recipient is subject to Florida's Govemment in the Sunshine law (Section
286.011, Fla. Stat) with respect to the meetings of the Recipienfs governing board or the meetings of
any subcommittee making recommendations to the goveming board. AU of these meetings shall be
publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available
to the public in accordance with Chapter 119, FJa. Stat
(a) All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under41 U.S.(~. 10a, unless it would,not be in the public interest or unreasonable in cost
(20) LOBBYING PROHIBITION
(a) Nc~ funds or other resources received from the DiVision under this Agreement may be used
directly or indirectly to influence legislation or any other official action by the FJorida legiSlature or any
state agency.
(b) The Recipient certifies, by its signature to this Agreement. that to the best of his or
her knowledge and belief:
1. No FederaJ appropriated funds have been paid or will be paid, by or on behart
of the Recfpjent~ to any person for influencing or attempting to influence an officer or employee of any
agency. a Member of Congress. an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant. the
making of any Federal loan. the entering into of any cooperative agreement, and the extension,
continuation, ~enewal. amendment or modification of any Federal contract, grant loan or cooperative
agreement
2. If any funds other than Federal appropriated funds have been paid or wiJI be
paid to any person for influencing or attempting to influence an officer or employee of any agency. a
Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress in
connection with this Federal contract, grant. Joan or cooperative agreement. the Recipient shall complete
and submit Standard Form-LLL. .'Disclosure Form to Report Lobbying."
12
3. The Recipient shall require that this certification be, incl~ded In the award
documents for all subawards (including subcontracts, subgrants, and contracts under grants. Joans. and
cooperative agreements) and that all subrecfpients shall certify and discrose.
This certifICation is a material representation of fact upon which reliance was placed
when this transaction was .'TIade or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $101000 and not
more than $100,000 for each such failure.
(21) COPYRIGHT. PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGR.EEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre-existing patent or copyright. the Recipient shall retain all
rights and entiUements to that pre-existing patent or copyright unless the Agreement provides otherwise.
(b) If any discovery or Invention is developed in the course of or as a result of work or
services performed under this Agreement. or in any way connected with it, the Recipient shall refer the
discovery or in"ention to the Division for a determination whether the State of Florida will seek patent
protection in its name. Any patent rights accruing under or in connection with the perfonnance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are prcKfuced, the Recipient shall notify the Division. Any copyrights accruing under or in
connection with the perfonnance under this Agreement are transferred by the RecJpient to the State of
Florida.
ee) Within thirty days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relating to the performance of this Agreement which he or she knows or should
know could give rise tc? a patent or copyright The Recipient shall retain all rights and entitlements to any
pre-existing intenectual property which is disclosed. Failure to disclose wlll indicate that no such property
, exists. The DMsion shall then, under Paragraph (b), have the right to all patents and copyrights which
accrue during performance of the Agreement
13
._. ,0 (22) LEGAL AUTHORIZATION.
.. '. '. The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that ifs governing body has authorized the execution and acceptance of this Agreement
The Recipient also certifies that the undersigned person has the authority to legally execute and bind
Recipient to the terms at ~~s Agreement
(23) ,ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
S WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT: .
STATE OF FLORIDA
DIVISION OF EMERGENCY MANGEMENT
Date:--il./-"2-0 I O~
14
"Urban Area Securitv Initiative ("VAS!") Grant Pro2r8m 2008 & Memoranda of
Aereements"
ATTEST:
@~ ~-~
Priscilla A. Thompson f- 36 -0 Q
City Clerk l
APPROVED AS TO FORM AND
CORRECTNESS:
Pedro G. Hernandez
City Manager
I
APPROVED AS TO I SU
REQUIRENMENT .
,at (~
EXHIBIT - 1
THE FOLLOWJNG FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMEN-r:
NOTE: If the resources awarded to the Recipient are from more than one Federal program, provide the
same information shown below for each Federal pfogram and show total Federal resources awarded.
Federal Progr,am
Federal agency; Urban Area Security Initiative (UASI)
Catalog of Federal-Domestic Assistance title and number: 97.067
Award amount $ $11,271,885
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES
AWARDED UNDER THIS AGREEMENT:
NOTE: If the rE~Sources awarded to the Recipient represent more than one Federal program, list
applicable compliance requirements for each Federal program in the same manner as shown below.
Federar Program:
Us! applicable fXJmpllance requirements as follows."
1. Recipient is to use funding to perform eligible activities as identified in the Office of Grants and
Training Fiscal Year 2008-2009 State Homeland Security Grant Program (SHSGP). consistent
with the Department of Homeland Security State Strategy.
. 2. Recipient is subject to all administrative and financial requirements or will be in violation with the
terms of the agreement
NOTE: Instead lof listing the specifIC compllance requirements as shown above, the State awarding
agency may elect to use language that requires the Recipient to comply with the requirements of
applicable provisions of specific laws, rules, regulations, etc. For example, for Federal Program 1, the
language may state that the Recipient must comply with specifIC laws, roles, or regulations that pertain to
how the awarded resources must be used or how eligibility determinations are to be made. The State
awarding agencj'f, if practical, may want to attach a copy of the specific law, rule, or regulation referred to.
NOTE: Section .400(d) of OM8 Circular A-133. as revised. and Section 215.97(5)(a)1 Florida Statutes.
require that the Information about F ederaJ Programs and State Projects includ ad in Exhibit 1 be provided
to the Recipient.
15
, Proposed Program Budget
4. BtJow is . IcaaaJ budlet 'Wbicb olld*-, di,jbJt catcsorics and their aJloGation under this award. The RtcJpicnt is 10 utiJize die
-Proposed .Pqam Budscr as II guide fot completinllhe -Sudge<< Dew' Worksheet" below.
.. The equipment caIe&OJ'Y' Wi.1 rc:qlllte . -.o.ailcd Buclpt WOJtshcet" iJlcJudinl the proposed equipment to be plP'cbascd Ind the
com=spcmdin:1Y2001 Autbotizcd EquipmcnL List (AEL) reference humber. The AEL Cb be found If www.rkb.miptorg.
4. The transfa- olfimck between the I:8IqOries tilled in the ~ Pro,ram Bud&ef' is pamilted. HoWCiVCl. lithe discretion ofthc
Recipient. fiInfJs a1loCllCd 10 Muqemcnt and Administrltion costs (as desc.ribed m lhe '?rGposed Propm Budget1 may be put
Sowards Programmatic costs ~.
4. No mcm: than 3% of each Recipientlls toUI award may be expeuded on Management and AdminiJualion COS1S.
.5'~^~ :';~~~ ~ '~~,~ ;;[0:,~~: '~;~~ '=, ~:fb~~,~;~i ii~~ ~;i0;~j~~~~B#!:~~~~i?~~ ~~~~ ;~~z~'0 5 (~~~;;~,~f{~~jj :6l~; ::;2~'?'~~i~ ~.,i2~~~;:~_~~::~~
HcmelancI SecwiIy Grant Pm:ram-
Urban Area Sccwit;y Initil.!ivc-
Issue 64
City of Miami
Ci~ ofMilmi A1Joc:aIion S1 ) .620,500
Stile Mml&cment and Administration withhcla $348.615
3%'
City of Miami RtmIioing Award afu:r 3% S 11.27 J .aBS
RductioD
City of Miamj lElP-Type Aclivities (25% of
SJ 1,211.115) This IIDOtlat Is Dot iD .ddidoD to
the RlDliDiDC .ward a.OUD" but iDS~d $2,11 737J
slcaifics tbc amount Deeded to meet tile %25
rcquiRllltDi ·
Ci11 ofMiamj dipole Manegeme:rrt and
Acfministr8tjoo (3% oCS U.271,88S) nis
a.ouut Is Dot bt .ddition fA the TeDlainia~ S338. J 56
award amouBt but i.Cud siCailies Cbe
ameulat n.lc for M4:A..
16
Miami UASI 2008 BUdget
t'-
Do.
~
tJJ 0
<(z
::J
Description of ProJed
v 2008-001 CBRNE Ememencv Plannlna Coordfnator S
N 2008-002 Citizen Corp Training, Equipment, and Exercise $
v 2008-003 Portable Radio E~pment $
N 2008-004 Portable Radio Transceivers $
N 2008-005 UHF Repeater $
v 2008-006 MobRe Data Tennlnals $
H 2008..007 Tldlesr Rescue Team equipment Cache and Transport $
y 2008-008 CBRNE Response Vehicle; HAlMAT Response Vehicle $
N 2008-009 Crime Lab cyanosafe filtentd furring chamber $
y 2008..Q10 Specialized vehicles designed to support CBRNE mission area $
equipment banapariatJon requiremBllfs
N 2008..Q11 InleQraled Weather Risk Management System
. y 2008'()12 QQmputer Aided Dfspafch System
N 2008-013 Communications: TraBer SustaInment for UASI purchased 1 ().
channel communication trailer
y 2008-014 Automated Rngerprint Jden6flcatlon System (AFIS)
N 2008-015 AIr Baa System Prime Mover
H 2008-016 AM Radio Sustainment SlJStajn UASI purchased AM Radio
System & services..
N 2008-017 Badwp Bunker Gear {to replace contaminated aear]
N 2008'()18 Maintain & Sustain UASJ purchased Blackberries & services.
N 2008-019 auDd-out of BackuplDfsaster Recovery ("OR-) SUe
y 2008-020 Security Cameras for Marinas
N 2008-021 CBRNE Complanl SCBA
y 20~22 ~ Circuit Surveillance System
N 2008-023 Planning support to maintain the CeMP
N 2008-024 Sustain the Clly of Maml's CERT program.
N 2008-025 DIgital Vehicle Repeater (DVRS) & VRS Suitcase
N 2008..()26 Emergency Generators
N 2008-027 Emergency Management Planner ·
H 20DlJ.028 Emergency Response to Tenorism Training (ERr): Continued
funding for ERT for the Miami RegIon provided by University of
Mam .
N 2OOB'{)29 EOC Equipment $
N 2008-030 EOC laptop Sustainment $
N 2008-031 MaIntain & Sustain hYo UASI purchased plotters. $
Y 20Q8.032 explosive detection equipment for Bomb Squad $
N 2008-033 Fire Pr8venfJon Data CallecUon & Infonnadon Sharing: $
N 2008-034 HardleldRadfDAoce88oI1es ,'. '..'.'..;.._,',",,:..._.....'., ',' , $.
,~ 2008-035 "Inlsln & sualalti UASI emertIency menaaement eQuipment., , .
H ~ Malnta,n'&8uIt8k1UASIftre.nts.cueequlpmenl" ..,. ' " " $
N 2008-037 Mlamf UASI Management and Admlntstratlon,,'lncludes staff $
(Project Coordinator and Fiscal Assistant), traver and Indirect
cost
N 20Q8.038 Mcrowave Unk for PubDc Safely AnswerIng Points
N 2008-039 Web-based emergency notification system
N 2008-040 MobBs Command Unit Sustsinment
N 2OO8..Q41 P25 Compliant Radios, Batteries & Chargers
N 2008-042 PAPR Sustainment Sustainment for UASI purchased PAPRs
and accessories
N 20Q8..043 Physlca' Security Enhancements for crlflca' Infrastructure
IDrotecUon to fire stations
N .2008..044 PlannIng, Training. & Exercises
Iv (A ')
2008 UASI
Budget
70 000
5,661
10,950
100.000
15,024
480,000
150,000
380,000
5,126
40,000
.. $
S
$
40,000 '
270,000
5.000
$
$
$.
43,644
40.000
5,000
$
$
$
$
$
$
$
$
$
$
$
$
200,000
130,000
200,000
25,000
150,000
436,447
50,000
4,999
25,000
100.000
230.000
50,000
205,459
50,000
2,583
4,743
10,000
".23 800
... 25~OOO,
" 168.000'
338,156
$
$
$
$
$
100,000
50 ,000
5,000
25,000
15,000
,
10,000
197.800
$
Primary
Grantee
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
Hialeah
H;aleah
Hialeah
Hialeah
Hialeah
Hialeah
Hia'eah
Miami
Miami
Miami
Miami
Mam;
Mami
Miami
Miami
Mamf
Maml
Miami
Miami
Maml
Miami
Miami
Mfaml
MiamI
Mami
Miami
Miami
Marnl
Mami, .
,: ,Miami ,"
',' Miami
Miami
MiamI
MIami
Miami
MI~mI
Mlamf
Miami
Miami
AEL
11RE-OO-RFCB
21 GN-OO-TRNG
D6CP~1...pORT
06CP-D1-PORT
06CP..Q1-REPT
04HW..Q1-MOBL
2OTE-oo-NTRY
12VE..OO-MlSS
07BS.Q1-KBPA
12VE-oD-MISS
07SE-Q3-ENVS
04AP...Q1-CADS
12TR..oQ- TEap
20FP-oo-ARS
12TR-GO-MOVR
08CP-D3-PRAC
02PE...D2-cLTH
05HS-oo-FRNS
04SW.o4-NElW
04MD-01..VCAM
01AR-G1-SCSA
01 AR~1..SCBA
Planning
PT&E
06CP"()1-REPT
10GE-Oo-GENR
Planning
21GN-DO-TRNG
21 GN-OD-OCEQ
04HW-01-NTBK
04HW-02-PLOT
07ED-03-SWPE
131T .()()..[)EXC
06CP-Q3-PRAC
, ,21GN-oo-MAIN
'21GN-OO-MAIN
M&A-
06CP-03-MWAV
131T ..QQ..AlRT
12VE-QO..(;MDV
06CP-01-PORT
01AR-03-PAPA
13LE-oO..SURV
PT&E
Miami UASI2008 Budget
&: end
Iii ctz
... ~
Description of Project
N 2008.045 Personal ProtecUve Equipment Cache
y 2008'()46 Personal Protective equipment for Bomb Squad
y 200S.Q47 Remote Conlrol System for Bomb Squad
N 2008.Q48 Web-based emergency notification system for, cItizen
notifications
N 2008..().49 Maintain & Sustain UASI purchased SatelJJte phones & services.
y 2008-050 Self-Contained Breathing Apparatus for SW AT
H 2008-051 CBRNE Equfpment Storage Shelves
N 2008-052 Tenet Health Disaster Training
y 2008.053 Terrorism Llerature for pubrte Education
H 2008-054 Training Overtime
y 20D8.()55 Transportable RadIo Base Stations
N 2008.056 Video Tele-Canferencfnjl Project Sustainment
H 2Q08.057 Two-wheeled Tl1Insporters: for JuDy sulled bomb technicians
y 2008-058 Data & In'onnation sharing \V8()'based software for fire & police
to enhance sJfuaUon awareness
N 2008-059 Maintain & Sustain weather monitoring eqUipment & services.
N 2008-060 UASI Project Planning and Coordination - Sustain Project orflCe,
Training Coordination. UAWG support. etc.
y 2OOS..()61 Virtual Fusfon Center- One Intel Analysts and Project Manager
y 2008-062 CrlticallnfrastnJcture Coordinator (FDLE)
y 2008-083 Bomb Squad equipment to enhance capabJltUes to prevent,
detect. and respond to Improvised explosive Device (lED)
events.
y 2008.064 Sustain regional planning, training and exeroise program
y 2OO8..Q65 Virtual Fusion Center - Infonnation Systems and connectivity
equipment
y 2008-D66 Virtual Fusion Center - Information Systems and connectivJty $
~u;pment
y 2008-067 Bomb Disposal Unit Response VehIcle $
.N 2008-068 CEMP/COOPJ T & E for the City of Doral. $
N 20()8..()69 CEMP/COOPI T & E for the City of Homestead $
~ 2008-070 Community PntparednesslAwareness ~mpslgn $
H 2008'()71 County MedJcaJ examiner Casualty Recovery.- Portable X-Ray $
y 2008-072 Cyberterrorlsm Incident Response Team S
N 2008..(J73 Disaster AssIstance Employee Management S
N 200&074 DI..ster.'~PJanfur311:..:-:...,.,..,.:,.:...,: ',' " " ,$.
N ~7S EmIq80Cy P....~~~ ~nlng for Jackson Memorial .'
N 2008-078 EMS _~ Casualty Prime Mover $
N 2OCJB.On Enhance 08.. b" Vulnerable Population $
N 2008-078 Domestic SBCUJtly OMslon Awareness TraIning $ .
N 2008-079 FlU ~lIJPUS Alert System $
N 2008-080 GIS )\pplcatlon for Web Base Initial Damage Assessment $
N 2OQB-081 large Animal Rescue Trailer $
N 2008-D82 Hydrant Decontamination Nozzle ~ystem $
N 2008-083 Mlaml...Dade CoIJege Campus Alert System $
N 2008~4 Planning. Training. & Exercises $
y 2008-085 PubIc Safety Video Streaming System $
y 2008-086 Regional Investigative EqUipment $
N 2008-087 Rehab TraDer and Primer Mover S
H ~B8 Risk Management System $
J II (b)
2008 UASI
Budget
$ 50,000
$ 23,720
$ 28,464
$ 20.000
$ 50,000
$ 100.000
$ 6.000
$ 15,000
$ 24.000
$ 150,000
$ 15,000
$ 40,000
$ 5,984
S 25,000
$ 12.000
$ 556.000
$ 283,100
$ 75,000
$ 350,000
S 1.000,000
$ 30,000
30.000
200,000
30.000
30.000
84.258
40.000
185.780
55.038
, ,,30,000
~~.~
50,000
85,000
42,700
80,000
50,000
30.039
50,000
80,000
200,000
1.200.000
110,000
90 .000
231.300
Primary AEL
Grantee
Maml 01 SF-01
Mamf 02EX-02-TLEX
Mami 02EX-02- TLRO
Miami 131T ..oD-ALRT
Miami 06CC-03..SATM
Miaml 01AR-D1-8CBA
Miami 19MH-o()..CONT
Miami 21 GN-OQ...TRNG
Miami 21 GN-oo-TRNG
Yami 21GN-OO-TRNG
Mami 06CP-01-BASE
Miami 131T -oo-iNTL
UJaml 12VE-QO..MISS
Miami 13tT-DD-INTL
Miami 07SE-D3-ENVS
Miami PT&E
Miami Plaming
Mamf Planning
Miami 02PE..01-RCON
. Miami PT&E
. MiamI 13(T -oO..fNTL
Mlami Planning
Miami-Dade 02EX"()2- TLPB
Maml-Dade PT&E
Miamf~ade PT&E
MiamJ..Dade Planning
Miaml-Dade 02EX-01..XRAP
Miami-Dade 21 GN..Oo- TRNG
Miami-Oade 14SW-Ql..S1DP
Mfaml-Oade . " . ,Planning .
~~~.~e ~~~~~NG
Mlamf-Dsde 12VE-OQ..ABUS
MJilml-Diide "Planning
Miami-Dade 21 GN-Qo- TRNG
Miami-Dade 04AP-09-ALRT
Miami-Dade 04AP-03-GISS
Miaml-Oade 12TR-oO.TEQP
Miaml-Dade 08D2.Q2-MCDS
MIami-Dade 04AP-og..ALRT
Miami-Dade' PT&E
""ami-Dade 14SW-01-VIDA
MIamI-Dade 02EX-oo..PBJE
Miami-Dade 12TR.oo-MOVR
Mlaml-Dade 04AP-04-RlSK
Miami, UASI 2008 Budget
. -
It iii d Description of Project 2008 UAS I Primary AEL
Ii; <(Z Budget Grantee
....j ::J
N 200S-089 Sustainment for UASI purchased Nerve Agent Antidote Kit :5 15,000 Miaml-Dade 09PH-05-NAAK
(NAAK)
N 2008-090 Temporary Sheller for Emergency Operations Center $ 36.000 Miamr-Oade 19S5-OO-SHEL
N 2Q08-091 Maml Microwave Interoperabllty Solution $ 66.755 Miami-Dade 06CP-Q3-MWAV
y 2008-092 SWAT Ha7JTIat Buildup $ 30,000 Miami-Dade 01CB-02-ENSM
H 2008-093 Technical Rescue Training $ 111,400 Mlamt-Dade 21GN-OO-lRNG
H 2008.094 Incident Interoperabllty_ SoftwarelHardware S 55,192 Miami-Dade 04AP..Q5-COSS
N 2008-095 Backup Power Generelor for Lid Beach Rre Radio Repealer $ 75.000 MiamI-Dade 10GE~ENR
y 2OOB.()96 CBRNE Logistical Support EQuipment (shelter system) $ 35.000 Miami-Oade 1958-00-SHEl
N 200~7 CIty wide full seale hands on drfU and tabletops $ 23,978 MiamI-Dade PT&E
y 2008-098 EOC Satellite CommunlcaUons Unk Bandwidth $ 13000 Miami-Dade 06Cc.04-SSFT
H. 2008-099 US&R Training $ 35,000 Maml-Dade 21GN-OO-TRNG
H 2008-100 Radios for depfoyment and mubJaJ aid units $ 45,600 Miami-Dade 06CP-01
N 2008-101 Personal Pro1ectfve EquIpment for PubDc Works responders $ 16.300 Miaml-Dade 01 VT ..Q1-ENSM
y 2008-102 Balls6c Shield $ 20.000 Miamf..[)ade 01lE..o1..sHLD
y 2008-103 Bomb LockerE $ 10.000 Miaml-Dade 02EX-OO-E)Wp
y 2OOa.1D4 RegIonal SWAT Response Capabilities $ 1S.soo Miami-Dade 01 LE-D2
y 2008-105 Post Incident Emerg8~ VehJcuJar Communications Radio $ 37,500 MamI.Qade 06CP-01-PORT
N 200&.106 ~onal Citizen Corps Council plann,ng. training I and exercises $ 6.881 Monroe 21 GN.OO- TRNG
and eaulDment
N 2008-107 800 MHz Radios (P25 Compliant) $ 118,,284 Monroe 06CP...Q1-PORT
VI 2008-108 Mobile law Enforcement Surveillance equipment $ 201 ,,720 Monroe 13LE.oo-S URV
Total $ 11,271,885
Iv (C)
Budget Detail Worksheet
The Rceipient is required 10 provide a c:ompletcd budget detail worksheet. to the Division. which accounts for the lotal award for issue as
described in Ihe ~poscd Progrmn Bud:et".
If any chances oecd to be made to the "Budget Detail Worksheet", * the execution of this contract. contact the contract manager lisled in this
contrICt YM emaiJ Ol Jdtcr.
l~illJgct'Jjctail "T{))'ltS]lCllt~ Eligil~ic Acti\;it~c~ .' , :1
: ~tdt 3; '::L~ +,~ _:qft~~~:.~~~~~~ ~~\-~ ;k.~~ s/ ;;l; ~~':.:::.;5}:: ;~~~ .~~~ ~ ~ ~ lifii~s)' ~ ~;J ~~~~ffi~~~~;~J: d~~~
Public EducadonlOu1rcach
Develop Ed implement homdlDd security support programs and adopt
ongoing DHS DlllmaaI initiatives, includio& Stile Prepan:dness Reports
Develop and enhance pllDl and protocols
Develop or conduct assessments
Establish, enhance, or evaluate Citizen Corps-rclatcd volunteer programs
Hirin& of filii or part-time staff or contractors/consultants to assist with
plMning activities (Dot lor die pwposc of hiriDg public safety personnel
fulfiDinllrlditional pubJic safety duties)
Confercaccs ao ficiUtlle planninglCtivides
Materials required ..) conduct planning activities
Travellper diem related to planning activities
Overtime aad backfill costs - Payment of overtime expenses will be for work
performed by award (SAA) or sub-award employees in excess of the
established wodc wedc (usually 40 hours) related to the planning activities for
the development and implementation oCthe programs under HSGP.
0012' projects areas ~lI/ith prior approval1tom FEMA
. AlIowabJe LETP Planning Costs
Conductin. point vulurability IIWyses and assasnaents
Quaatity
UoitCost
Total Cost
Soft tlrpt security planning (public pdlerinp)
'~~'~~~~~p~~:_~.~CsP
DcveIopia& ilaplcnatin&, aDd m'iewial Area Maritime Security Plans for
. ,ftftftt..... IIId COIStaIareas
Updating and refininl tbreat mattices
Inrqratinland c:oordinadu, private seetor pllticipation with Mion eonlei'
activities
.DevcJopiagllld impJcmenting civil rights, civil liberties and privacy policies,
proceduJa. Ibd protocols.
Acquirll1l S)Stt:ms allcrwinc connectivity to Slate, local, and FederaJ data
networks. such . lite National Crime Jnfonnation Center (NCJC) and
lrttegnted Automated FiDPnJriat JdendfiCItJon S~ CIAFIS), as appropriate
Desiping and dtvelopina Stale and local geospatiaJ data systems
17
Establishment J Enhmcement of .Fusion Centers
Hirin& III rr specialist to plan. develop~' Del unplement the IT
applications nccessiry tor the fusion center
Developin& and plannin, for informationfmtelligcnce sharing groups
Hirinc COfttraclol1 and consultants to make recommendations on the
dtvcJopment of die tbsiOll center
i~:;;;,2~) ~.~~; J~t?':;:~5~,~~,~t!~~ ;~:~rr':~:! .~~ ~;~\:: ~~;~t~:~'~f}.~:i!~[i~;~~~~~~lJ;.~:t;fl:~~i.~~;~~~::!:, :o::;\~i{~~1~~
Ovabmo for iDformatioD. investiptive, and inteJlisence shariag acdyities (up
10 25 perccot otrhe aJlocation)
Reimbursement of select operational expenses associated with increased
security measures It critical infi'aslnK-.bare sites, incurred during time periods of
DHS-dcclan:d aJuts, (up 10 25 percent ortbc allocation).
· BadcfiU and overtime expenses for staffing state or loeaJ EOCs
· Hirin& of coatractcd security for critical inhstrucIure sites
. Public safety OYcrtime
· Nation" Guard deployments to proled critical infiasbuctuie sites,
incJudinl aU resources Iblt arc part of the standard "Nadonal Guard
deployment
· Iocreased borda security activities in coordinalion with CBP
Hiring of aew sta1f positiou COIdrICtOrs/consultants for panicipadoa in
infomudioaflltcllia;cnce analysis and shlrinl poups <r intc1ligcncc fusion
ccattr ICtiYides
:i:~ill~,'~i t', ]~~~{~~r-~ i; ;~~:.~:::: 2~~,~:; ;},:\ ~::. ~~~ ..:'~L;:J.i7;;;~C~J!~~~;~~~~~lr~~~i;,~~i:,.~~JJ!~4$j;
Overtime and backfill for emerpncy preparedness and taponse personnel
attending F'S4A-spoDSOJed ad approved trainins dlSSCS.
Grantees may also use FEMA. JI1ftl fimds to cover overtime and backfill
expenses for part-time and volunteer emergency response persormel
participariDg ill FEMA nining.
TralofDl Workfbops aDd Conferences
Fall or Part.nmc Stiff or CoatractonlCoJllultantl
Travel
Supplies
TuitiOD for bigber education
Other items
Pai1idPafiOB iii DE '.;praYed I~tellilia~ ~111t tnialDI
Partidpltion fn up to tllree'no....PEMA .ppnwtd Intelll&ent:e an.1yst
tr.lalul
A complete list lofFEMA approved courses may be Cound II: WWW.OiD.Usdoi.S!ovIFEMAldocsIEJilrible FederaJ Co~.odr
, c,
o'lf, ,"'. .' ;:.. , ','\', :'- ~'\r' I." I' ':i~' ',,- '~l'
18
D~lln, Develop, Conduet and Evalute an Exercise
Exerdse PlalDiDe Worbhop · Grant fUnds may be used 10 plllland conduct
an Exercise Pllnnioa WDIkshap to include COSII rcIaIcd to Planaina. meetinl
'PICe and oEbet mcetin& costs. facjlitation GOStS. ml1crials end supplies, travel
and cxcrcisc plan development
Full or rart..naac Staff or CODtractOrslCoDsultants - FuU or part-time scaff
may be hired to support excrcisHollIed actiYitics. Payment of salaries and
Dinge bcDcfiu must be in accordance with the policies ollbe state or local
Wlit(S) of BOVrmmeal ad bave the approval of the state or the awarding
agency, whichcNer is applicable. The scrvica of cootrldOrSlcoDSUltants may
also be procored to support the desip, development, cooducland evaluation of
CBRNE exercises. The IppJicants formal wriuen procurement policy or the
Federal Acquisition Replations (PAR) must be followed.
OYertlme and backfill costs - Overtime and backfill costs usocillled with the
design, development and conduct ofCBRNE exercises are aJlowable eXpenses.
GrIntees may also use FEMA pant fimds to cover overtime and backfill
expenses for part-time and voluatt:er emerpncy RSponsC personneJ
puticfpating in PBMA exercises.
ImpJemerdatioll ofHSEEP
Travd - Travel costs (j.c.~ aid8le, miJelgc, per diem. hotel. etc.) are allowable
IS expenses by employees who R on traVel status for official business related
to the planning and conduct of 1hc exercise projcct(s). These costs must be in
accordance with state taw as highlighted ill Ihc OD Financial Guidl. States . .
must also follow stale: reguIaliOllS rcprding 1ravc1. If. state or territory does
not have I tnwd policy they must follow federal pide1ines and rates, IS
apllined in the OJP Financlill Gutta. Por fiutber information 00 federal law
pertainina to travd costs please refer to httn=11www oin usdoj 2ovIYmGuide.
Supplies - Supplies are items that uc c:xpcnded or consumed during the ccuse
of the planning and conduct of1he exercise project(s) (e.g., copyinl paper,
glOVCSI tape. non-sterille masks, and disposableprotectivc equipment).
Otller Items · These c:osts indude die rental of spacdJOC8!ions for exerci,c
plUDiq lOcI conduct. exercise sips. badges. etc.
~:i; ..,~-:::~. : ",~ .-;:: =~~)i~::E:H~: '~c'~~fl~~f~~~~:{~.~'j~:.Xi1]G:{~mlf~I,tS~2~cf(J~)f~~[&1iJ?~%~~
:Exercises to cvalWdD Ibe effectivencss of information shuin, P..... policics,
~ma. md protocoJs
Exadses to cvlluB NlMS implr:nu:ntalioo. This incJudes costs associated
WitII CXcrcisiIi. erom;oaciiil Of. NIMS NIfioiW CiDfealialiac FmmCwotk
, , ':. . . I' '. . : . : '. '. . . '.
EXaCfscS ID eYeIuate fidlity BndIOi VeSsel RCurity pfotection
" ,
Exercises to evlluate IIa maritime security protection
Excrcisa 10 evaluate threat recognition capabilities
Exercises to evaJualC cyber security capabilities
Exercises to evaluate q;ricuthtraJlfood security capabilities
Exercises to evaluate pll~vention readiness and techniques
19
HfriDg of '........me or part-tl.e staff or CODtracforsleouultlllts: .
· To assist with the lJWJapmtDt ofFYOI HSOP.
· To mist with design, requirements, and implementation ofFY08 HSGP.
· To assist willi the implementation and administration orfhc State
Homeland Secwity ScraterY. as it may reJIIe 10 the. individual grant
program.
Hiriuc or ruD-time or part-time starr or coDtractors/consultants aDd
expeua related to:
· H8GP application submission management activities and application
requirements.
· MeetiDI compliance with reporting/data COUectiOD requirements.
incIuclio data calls.
DeveJopmeatoropenadac piau for Jalonnadon eoUectiOD .nd procasfDg
necasary to respond tG DBSlFEMA data caUs.
Overtime Ind baddllJ costs - hyment of overtime ~ will be for work
perfOrmed by award (SAA) or sub-awn employees in excess of the
established 'WOrt week (usually 40 bows) rclItcd to the M&A. activities for the
devdopment and implementation ofllle progams uader HSGP. 'I'hese casU In
:~~,~~ dlc;,~~~~fbr.~,~~~ Is,~.~~~,~th
. die' PoJjcies Of..'... '*~ Unit(s) Of pCirimebt ad hu ~ '1ppfOVIl of '
~ _.it.!,~ '~i',ijDiy."~~~ ",IppJj~le. ~ 'JiO ~ fiduIJ
campenulian dowable. That iJ, . employee of. unit of ~ Jiiay Itot
receive coaipenDtian fiom 1heirunft or aaeacy of pemment AND 10m aD
a\Ul'd for a.inale period aftime (e.g., 1:00 pm to 5:00 pm). even though such
work may beaefit both activities. Fringe benefits on overtime hours are limited
to Federal hunnce Contributions Act (FICA), Workers' Compcnsltion and
Unemployment CampenSl!ion.
Travel expcues
Meetllg-rcJated expenses (Por a complete list of allowable nating-rellled
expenses. please review the on Fhw'Jndtll Guide at
http://www.ojp.usdoj.govlFinGuide).
21
AcquisltioD of .pr~~ri2:ed oftlee equipment, including person" computers.
laptop comp~ priiJibI. LCD projectors. and other equipment Dr software
whidJ may be requite.d to support the implementation ofthc homeland security
straIegy .
The: roDowIDC arc: .Uowable only within the contract period:
· R.ccuning fecslcharges associated with certain equipment, such as cell
phones, fIXes, ere.
· Leasing and/or ranting of space for newly hired personnel to administer
progams ";tbin FYOB VASI.
22
B. Scope of Work
Funding Is provided to perform eligible activities as identified in dae Olfice orGrants and Training Fiscal Year 2008 Urban Area secUrity
Initiative (UASI) Grant Program. consistent with the DeplJ1ment ofHomcIand Security State: Strategy ad the Urban Area Strategy. Eligible
activities are outJlned in the Scope orWork for each Cllelory below:
L Catqclria IlId Elictble :Activities
Urban Arct Security InUJad\'t
FY200a UAS' allowable costs are divided into the following categories: planDlng, organlzadoa. cquipmealt IrafniDg and
exercises, MlDagelneDf and admlnistrltioD cost arc allowable GOSt. AJ least 25% ofUASI fbnds must be dedicalCd towards Jaw
enforc.emcnt terrorism prcvcntion-oricotcd ,lumina. orpnization. trainin& exercise and equipment activities. Each category's
allowable costs have been listed in more detail in the "Budget DeW1 Worksbeet" above..
A. Planaing
DevelophJg sceaario plans that incorporate the raDge of prcveDtioftl protec~OIlt raponlet and rec:Gvcry activities for a scenario
Devdophag aDd hllplemeatiDI bOlllelaod IeCllrity sapport prognlDS Ind adopting
DHS ud~n.f fll~.tfves lbdudfng but not limfted to the 'OUmriDI:
4. lmp1cmenting the Natioaal Preparedness Guidelines
4. Costs associated with the adoption. implemcotadon and adherence to NlMS compliance requirements; including
implemcntiDg the NDlS Nltionll Credcotialinl FAlDCWork.
4. Modifying existing incident management and EOPs to ensure proper alignment with the NRF coordinating stJuctures.
processes, and protocols
4. Establishing or cohancing mutual aid ap:ements
4. Defdoping communications and iDtetoperabiJiIy protocols aDd solutions
'" Conductin:1ocaI. regional, and TnDar program implementation mecdngs
4 Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS
lDtqration Center (NIC) .
4. Dcsigninc sra, and localCeospatial data systems
4. ConductiaJ public education and OIItn:adl camplips, including promoting individual, family IQd business emelJC'tlcy
preparedness; alerts and waminp education; IIId evacuation plans as wen as lED or bombing prevention aWlra1CS5
~ Prqwing mlferials for the State Preparedness Report (SPR)
Developflll: related terrorism prevcll(jonactiYities including:
4. DeYdoping law enforcement prevention activities, to include esrablishinlll1d1or enhancing I :fusion cente.r
~ Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a 1\1sion center
.il ncvelopinS and planning for informadonlintellipncc sharina groups
4 Hiring con1rlctors and consultants to maIce recommendmons on file development of a fusion center
oL fntearatinl and coordin8dng privare sector pll1icipation with fiJSion center activities
4. A.cquirin, J]'SttmfJoallowinl connectMty to State. ~ IDd Federal data llCtWorJcs, such as the National Crime
lnformatiOll Center (NClC) IDd Intesr-d .Automared Fincaprint Identification System (lAP'S), IS approprille
4. PlInning to aahance security durina heightened alerts, during terrorist incidents, lDCIIor during mitiption ad recovery
4. Multi-discipline preparation across fiat responder community, including EMS for response to CItIStrOphic events ud acts
of1errorism
4. Public information/education: printed and elcctroDic materiaJs, public service announcements, seminanltDwn ban
meetinss. web posdap coordinated through local Citizen Corps Councils
: ~~~~-a.~~':::yC:-:-&eineaselilapllcy~
prOIDotiDi 1hi~ cainpalp; ~or~i SI*, r90naI Oi locII emerpncy jnpIredncss cfl'0d5 thI1 build upon the
Reo+ cimpaian . , ,
4- SwltiatiDi CIP securi.f;y equipment andIot penoiIliaJ requitemenrs to protect and secure sites
~ CIP cost assessments, incJudina resources (e.g.. finmcial, personnel) required for security enhancements/deployments
... Multt.lurfsdicdon Bombing Prevention Plans (MJBPP)
4.. Underwater Tenorist Protection Plans
Deve1oph1llnd enbaDciDI plans and protocols, includln& bat Dot limited to:
4. J:>CVcloping or enhancing OOPs and operatiDg procedures
4 ])cveJoping terrorism preventionldetcm:nce plans
4. I>eveJopin, pfaDs. procedures. md Jequircmcnfs for the management of fnhstructure and resources reJlted to HSGP and
implementation otS1Ile or Urban Atea Homellftd Security Strltegies
4. I)eycJOpinlor enhancing border security plans '
Iil I>evelopinl or enhancinl cyber security pJans
4. I)cveloping or enhancing cyber risk mitigation plans
23
WI. DeYeloping or cnhancilllllgriculturdfood sCCdtity risk mitigation, res~ and recovery plans
~. Developing publiclprivarc sectDrpartnaship enIClJCIIC)' response. a5SCSsmaJl, and resource sharing plans
4. Developil,lS or enh8l\cing plans to cnpp and iaterface with. IIld to iDacasc 1he caplCi~ of; private sector/non..
governmental cndties worldolao mcellhe humID service response and recovery needs of victims
4. Developine or updltinc local or ...11 col1UJUlDiCltiODl plans
.a. DeveJopiDg plans 10 JUpport and assist special needs Jurisdictions. such as port llIthorities and Jail and mass b'lnsit
agencies
.t.. DevelopinJ or enhancing cootinuity of operations Ind continui1y of JOvemment plans
4 Devo1oping at -enhancing existing CltaSb'opbic incident response and teGOVay plans to include and integrate Federal assets
provided under the NRf
4 Developinl or cnhancin& evlCllltian plans
-. Developing or enbancing cidzen surse capacity
~ Devclopinl or cnbancin8 plans for donations and volunteer management and the engagementlintegration of private
secrorlnon-Iovemmental entities in prcpared~ response, and recovery activities
.1. Developing or enhIndn: BombinB PrcvcntiOft Plans
... Dcyclopmg JChooJ preparedness plans
.. Enswinljurisdiction BOPs adcqUl1ely address warnings, emergency puhUc informatioo. evacuation, mass tare, msoun:c
management trom noo-aovCl'lUDClltaJ sources. unaftilfated volunteer and donalions management. and volunteer resource
inlqration to support each EmerJcncy Support Function, to include appropriate considerations for speciaJ Deeds
populations
.t. DeveJoping Irld impJcmentinc civil rights. ciyjllibertic! and privacy policies, procedures" and protocols
4. Designing and developing SUIte.d local geospatiaJ data systems
Developlac or coBduedog UlelSl'lleats, IlldudiDI but Dot UDllted to:
4. CcmdUClinl point wlmnbiJiIy assessments at critical inhstructure litesllccy assets and develop remediation/security plans
4. Dcvdopina bonier secmity operations pllDS in coordinltion wida alP
4. DevcJopin& iatplcmcadn& and reviewinJ Area Maritime Security Plans for ports, wattrWIlyS. and coastal areas
4. Updatinl md refininllhrcat matrices
4. Conducting cybcr risk and vulnerability assessmentS
.a. Conducting assessments lOCI exercisin& existing calastrophic incident RSpODSC and recovery plans and capabilities to
identify critical pps tbll CIDDOt be met by existing local and St8te resources
4:. Conducting Bambinc Prevention Capability Analysu
. Aetivities tha1 directly suppon the identification of specific CIlaStrOpbic incident priority response Il1d I'CCOYcry projccted
needs across disciplines (e.s. law caforeement, fire. EMS, pubJio health, behavioral health. public works. agriadturc,
information tt.chnology. and citizen preparedness)
..... Activities that directly support the identification of pr&odesignared temporary housing sites
4. Conductial community usessmcaIS. surveys. and rcseardI ofwlnerabilitim IJId resource needs, and determine citim1
education and plUticiplltion to meet the needs .
.. Conducting Citizen Corps propam assessments and evaluations. citizen preparedness surveys. volunteer impad studies.
and cost/I)enefit analysis
..i. Soft target securi~ planning (public gatheriDgs)
Other elipblc planningactiv1tie.s art listed iD the .udget Deblil Worksheet" above.
B. Orpnizatiohal A.ctivities
No more than 2S percent of each individual UASI award amount may be used for operational expenses and overtime costs
for the three (3) Organjzarional Activities noted below.
1. 0per1ltionaJ Overtime Com. In support of ctrorts to enhlllce caplbilitieS for detectin& deterring, disruptin&
and prevcntinl acts of ta'rorism, operadoall overtime costs ue aUowabIe for incteaMd security measures a1
critical infi'ascruCbn sites darinl DHS-dcclued periods ofOrlnF or Red threat levels. Subject to these
elevmd threat level conditions, FY 2001 UASl timds for orpnizational costs may be used to support select
~~~~~~
~ ,_I ~r~ ~ for critical iDhstrucbJresitcs
Iii. Public safdy overtime . , '... ...,.. ", .
4. National Guard deployments to protect cri1icll infi'astructure sites, including all resources that are
pm oftbe stlDdlfd National Guard deployment packaJe (consumable costs, such 15 filel expenses.
8e not allowed except IS pill otdJe stan.s.d Nadonal Guard deployment packqe)
4. lncrwed border security IICtivities in coordination with CBP.
Consumable costs. sueb IS fuel expenses. are Dot allowed except 1$ part of the standard National Guard
deployment pICkage.
SlateS with UASJ jurisdictions can use fimds retained It the Stare level 10 reimburse eligible operationaJ
overtime expenses incumd by the Stme (up to I maximum of 15 percent oCtile State Wreoflbc UASl pmt).
HoweveI', those ICtivities must direcdy support increased security meuures enacted in the UMI jurisdictions.
24
2. Ovc:Itimc Cost Overtime costs arc also allowable for pcimmel to participate in information. investigative. and
intelligence sbaringlCtivities specifically lelaled to homCilnti sccurity. This includes activities such as anti-
rcnuiSID Iask farea. Joint Terrorism Tukforca (rrTf), Area' Mlritime Sccuri1;yCommiUccs (as Rquircd
by the Maritime TrInSpOdation Security Act of2002), DHS Border Enforcanc:ot St.cwity Task Forces. and
lntcgrIlcd Border Enforcement.
3. Intelligence Analysts. UASI funds may be used to hire new Staff mdlor tXm1ractor positions to serve IS
intelligence analysts to enable informationlinteJlilence sharing capabilities. In order to be hired IS In
intellipnce lDaIyst. staff and/or conllaCtor personnel must meet at ICISl one of1he followinJ criteria:
tl. Successfblly compJeb: trainini to ensure baseline proficiency in intelligcntt anaJysis IIld production
within six months ofbciol hired; Inellor.
4. Previously seNed as u intelliaence analysl !or I minimum ofnvo years either in . Federal intelligence
aaency. die mifitary. or Slate and/or local Jawcntor=ncnt intcl'igmtCe unit
Costs USOGWed with hiring DCW iDtdli,CIlct analysts arc alloWlblc only for two )'CIJ'S.dcr which States and
Urban Areas shall be responsible for supporting the sustainment costs for those inteJJjpnee anal)'sts. Use of
fUndJ for Ihe hiring of inte1U,gence analystS rqRScnIS . commitment by the grantt.e to sustain federaJly..fimded
positions a1tu the two-year Federal JbncfiD, period wifh non-Federal 1CSO~ Failure to sustaiD such positiOJl5
witl result in cJisquaJificaion of pIfttCCS &om biringDalystS with federal funds in flItuJe program years. In
order ro n=ceive fimds for hirinl intdlipace 1b811Jb.. the SAA must Jdain certification on file stating that the
responsible jurisdiction will assume rapoasibUity for suPPortinl1be costs of the hired analysts foUowina the
two-Yeal' Federal fimdin, period.. This certification must also be accompanied by . budlet plan providin, the
details oflbis anangcmenl
All inteUipce analyst lraining should be in accordIncc with Global's Mtnimrlm Crlmhull InMDigmtJl! Tmllllng
SIllndtuthJOT lDw En/oro"nenl and Othu CrlmiNJI.hulb A~iI!$ in 1M UnilMl StJJW. which outlines the
minimum ClteIDries of training needed fOr intclUlcncc mmJyst$. These include lubjCGl-llllllcr expertise.
analytic methodologies. custamer<<rVicc dbics, informadOll handline and processing stills. critical thinking
skills, computer literacy, and objectivity md inteJledual honest)t. A catifiC8le of completion of such training
must be on tilc with the 8M and must be made available to Preparedness Officers lIpon request.
Under no circumstances may jurisdictions exceed 2S percent of their UASI award for these activities.
C. Equipmcat Acquisition
Any equipment purchased. under this CODtnICt, must be in acoordance with the Autboriud Eqtripment List (AEL). Jocated
at httD:/Iwww.rkb.us
D. TralaiD&
FY 2008 UASI funds may be used to Wince the capabilities ofSt* and local government and nonagovcnmlentaJ
emergency preparedness and response personnel duougb development Df a State homeland security training p~gram.
Allowable training-rcJaIed costs include:
.. Funds used to develop. delivrl". and eyaJuate training. including costs ~Iated to administering the training.
planning. schedulin& facilities, materials and supplies. reproduction of matmiats. and equipment.
.a. Overtime lAd Baddill costs, as defined In this pidancc; associ8lcd with .acndin&. or teadtina FEMA..
sponsored lndIor approved training courses and proJrIIDS are aUowed. These cos1s are allowed ooJy to the
extent lite payment for such services is in ICCOfdance with the policies of the Stale or unit(s) of focal
government met hu the .proval oflbe Sta or tho awniDl agency, whicawer it appUceble. In no case
is dual compensldon dowable. That is. In employee 0{ a unit of covemment may not R:CCive
compensllion fiom both 1heir wait or apoC)' of lOftITIJDeI1t AND from an __d for . sinJle period of
1ime Cc..., 1:00 pm ., S:OO pm). even tbcIaP IUCb wo.dc: IDlY tieDdit both ICIiYitiDl. f~, 0YCIIimc
COltS ISIOCi*d with imployccs who Jiarticiplte ii'triiaiDa ia . teaddui role for whldl1b~_
, compeiasifed m DOt allo1ncl. Pria&i IJiIdts Go ~ boUis _ JJmited IDFederallnsurlnce .
4=~:>-::pcr~::::==~wbolleon
travel status for ofticial business railed to Ipproved training.
4. HJrin, of FuJJ or Part. Time Stiff or CoDtracaorsIConultants to support traininl-rcllled activities.. Payment
of sallrics IIId fiinge benefill must be in ICCOtdIncewith the policies of the State or unites) of local
government md hive the approval of the Stare or !Warding agency, whicheycr is applicable. Such costs
must be included within the €undin. allowed for program management per'IOnnel expenses. which must
not exceed IS percent of the total allocation.
4. Certitication/R.ecertification otlnstructoB is III allowable COIL States are encouraged to follow the FEMA
Instructor Quality Assurance Propam to ensure I minimum level of competency and correspondiDgleve1s
of evaluation of stUdent leaming. This is particullrly important fbr those courses that involve traininl of
trainm.
25
E. Elercises
All Urban Areas arc ~ufred to dcvdop I Multi-year Training and Exercise Plan and submit it to FEMA on an annual
basis. This plan must tie into the Multi-year Traioina and Exerdsc Plan clevcIopcd by the State _d alips wkh Ihc Urban
Area Homeland Security SIrItcgy. FIII1ber. Urban Areas are CDcouraaed to develop a Mulli-)Ur' Plan IlKS Schedule that
udccs into cansidcratiOlllDticipJted training needs ofthc Urban An:a for at least the immcdiat.e year, with exercises being
timed to proY;dc rcspomIm the opporbanity to utilize trainin, n=jvcd. Further guidance concaning Training and ExerGise
Plan Workshops can be found in the HSEEP Volumes.
Allowable exercise-related costs include:
.&. Funds Used to Dalen, Develop, eolduct and Evaluate An Exerdst -Includes costs reJa1ed to pllDDing,
meeting space and other mectina casts. facililllioD COSIS, malCriab and supplies, travel. and documenbllion.
4. B1riaC ~Full or Part-n.e . Stair or Conlrattors/Q)nsultaDIS - Full or part-time staKmay be hired to
support Cxcrdsc-reJated activities. Such costs must be included wid1iD the fimdinl allowed for program
manapnent pasonncJ expenses. which must not exceed IS percent oCtile total allocation. The appJicanti
formal wriUtin procurement policy or the Federal Acquisition R.eplatioos (FAR) - 'Whichever is m~ strin,cnt
- must be fbllowed. In DO c:asc is dual compcnsItion allowable.
.:&. Overtime and BaddiU - Ovatime and backfill costs lSSOdatal with the design. development, and conduct of
exercises arc alJowablc c:xpenses. These costs are allowed only to the extcrJI the payment for such Jtn'iccs is in
accordance with the policies oflhe Jute or llDit(s) ofJocaJ aovemment IDd .IS dJe approval ofthc state or the
awarding agency, whichever is appJiCIIJIe. In no case is d.... compensation allowable (see above). Fringe
benefits on overtime how1 am limited to FlCA. WOJtas' Ccmtpeasation and Uncmp10ymcnt Compensation.
4. Tnvel- Travel costs lie allowable &I expenses by employers who ~ DO travel sta!US for offici" business
related to the pllDDing ad conduct of exercise projcct(s).
4 Supplies - Supplies.-e itans that IR ~ CI' GOIJSUD1eCI during the course of the planJringlDd conduct of
the excrdsc project(s) (e.l.. copyinc paper. gloves, tape, non-steriIe masks. and disposable protective
equipmeot).
tiiL Other Items - These costs include tbe rental of spaceIIOCItions for exercise planning and conduct, rental of
equipment (e.g., portable toilets, tc:n1S). food, re1ieshments. gasoline" exercise signs, badges, etc.
Unauthorized cxadse-relatcd costs include:
.. Reimbursement for the 1IIIiotaaIDCC and/or... Ind tar COStS of general use Yehicles (e.l., cxmstn1ction
wlUc1es) and emerpncy response apparatus (e.... flJ'C troeb, Imbulances).
4. Equipment Chat is purchased for permanent instaIlatidn and/or use, beyond the scope of exercise conduct (e.g.~
electronic me.ssazing signs).
Exercise Seen_rios.
Tbe scenarios used in exa-eises must be based on the Urban Area's Homeland Security Stra1egy and plans. Acceptable
scenarios for UASI exercises include: cbcmicll. bioJogical, radiolopCll, nuclear. explosive. Cyber, apiculturaJ ad nlUl1'lJ
or tccbnologjcaJ ctisastm. Exa'Cise scenarios must be catIstropJdc in scope aDd .size. IS driined by the National Response
Framework. The scenarios used must focus 011 Validating existing Clplbi6tics and.must be IIfF enough in scope and size
to excccise multiple tasks and W8n'IIIt involvement 1iom muldple jurisdictions and disciplines IIJd non-sovemmentaJ
orpnizations. Exercise scenarios should also be based on the Multi-year TraininSlRd ExerGise Plan.
If. Urban. Area will be hostiol an upcoming special event (c~g.. Super Bowl. G-8 Summit); they anticipate participaling In
. ner 2 National..LeYeJ Bxercise as defmed by the Nltional Exercise ProJl'lllllmplementation Plan (NBP I-Plan); or they
antidpate lblt 1bey will apply to be . venue for a Tier 1 NadODaI-Lcvel Exercise, as defined by !be I-Plan. they should plan
to use UASJ fiIndin, to ftnmce trliJUnallnd exercise activities in pn:paration for that event Urban Areas should also
consider exeroises It major~CQUeS (e.g..1rCD1IS, convention cr.ntm) thIl focus on evacuations, COJnmbDiaIlions. and
conuaand and contral. SlIdeS should also .uloipato paticipatins in .Ieat ODe R.esioaal Exercise annually. StaleS must
iIlcIude all confirmed or planned special events in the Multi-year Training and Exercise Plans.
r. PenHIII
:Pcrsonne1 hirin& overtimo.lJId baddiII expenses lie pcnnittcd UDder tis armt bJ CJI'dQ- to paform aIJowIb]~ fY 2001
]HSQp plllmin& training. exercise, IIld equipment 1Cdvides. Additional information can be found in your FY 2008 cram
pidancc..
4- For SHSP and UASI, a penonneJ ClIp of up to 15 perc:eat of each of the total program funds may be used.
Grantees who wish ro seek I 'A.aiver 110m the 15 percent personnel cap must provide documentation
explaining why the 1 S percent perJODnel cap is unaccepllblc: waiver requests will be considered only
under extreme cirtomst.nces.
.a. The category of personnel costs does not apply to contractors.
26
G. MaaaJemeat aDd AdJD.InistrattoD .. no ItKH'C lhan 3% of each sub--recipient'ls total award may be expended on Management and
Administration costs by the sub-rcc.ipicnts. . .
Hiring of full-time or part-time at8ff or contractors/consultants:
4. To assist with the management of Ihe FY2008 UASI
.;. To assist with design requirements and the Implementation of the FY2008 UASI
.:a.. To assist with the inplementaUon and administration of the Urban Area Homeland Security Strategy,
as It.may relate to the FY200e UASI
Hiring of full-time or part-time staff or co~tractorslconsultants and expenses related to:
4. Meeting compliance reporting/data coJfecUon requirements. Including data calls
Development of operating plans for Information collection and process I ng n&ceSsary to respond to
DHSIFEMA data calls
Overtime aDd bacldlll costs . Payment of ovc:rtimc expenses will be for work: performed by a~d (8M) or su~award
employees in excess oftbe established work wceIc (usually 40 hours) related to 1he M&A activities for the de\tclopment
and implemcntmOll ofthcpropams under HSGP. These costS lie eJJowcd only to the c:xIa1t die payment far such services
is in Il:tOI'dIDce with the policies oflhe StIte or local unit(s) of govemmcnt and hM the appnwaJ of1be state or the
..-ding IFDCY. whichever is applicable. In DO case is dual compeasadon allowable. 1bat is,lD employee ora unit of
Ioyemment may not KCCive compensation ftom their unit or agency of 10W'S0lDCDt .AND &om an award for 8 single
period of rime (c..... 1:00 pm 10 5:00 pm), CVCD though such worfc may benefit both aclMdcs. Frinlc benefits on overtime
hours are limited to Fedcrallnsurancc Contributions Ad. (FICA), WOlken' Compensation ad Unemp1oymea1
Compensation.
Tl'2ve) expenses
Meeting.related expenses (For a complete list of aUowable meeting-related expenses, please review the OJP
Financial Guide at htto:llwww.oio.usdoi.aov/RnGuidel.
Acquisition of authorized office equipment
The foJlowJng are aUowabJe only within the period of performance of the contract
tiL Recurring fees/charges associated with certain equipment. such as ceU phones, faxest ate.
4. Leasinl and/or lWing or space for newly hin::d persomd to administer programs within the FY2008 UASJ
H. ConstruttloD aDd Keaov.tion
IProject construction and renovadon not c:xceedin: Sl,ooo,ooo is also allowable, as deaned necessary by the Office of
JFEM,A. under file FY 2008 UASl Such ooastrucdan and renovation shall be strictly limited and allowable only whaJ it is
J1eeeSSary compo1\CDt of. security system at criticll infrastnaelUre fiacilities. The foIJowinl actions and improvements arc
c::onsidcred to constitute CODStJUction or renovation:
.i.
.Ia.
Constnaction aodior reoovltion to guard facilities;
Renovation of IIJd modifiCltions.. incJadinl1bc installation of security and communication equipment, to
buildings ad strucbn5 that are SO years old or older; ,
Comrnuiticcions antennas;
Any other construction or renovation dfons 1bat cbanp or expand 1be footprint of I facility or structure,
including security enhaocements to improve perimeter security; and
Physical security enhancements, including but DOt limited to:
Lighting
, fcnciD& . . . '.. .
, · ,- ~ teleVision (CCTV) I)'Stems
. MoIian deCeclioli' iyifaas .
· B~. ~rs. pres ~d re1IIed security ~ents
~~
.:"
.~
L
ApprovI' Process:
In order for gruntec:s to drawdown funds for construction and renovation costs. the grantecmust provide the
Division with:
4-
4-
4a
4-
4.
A description of the asset or facility. asset location, whether the infrastructure is publicly or privately
owned, IDd the construction or renovation project;
Certification that a facility wlnerability assessment has been concluded Cor the facility;
A description of how the construction or renovation project will address the identified
vulnerability(ies) from the ISSCSsmen~
A sfatr:ment on lite consequences of not implementing the constnIClion or Rnovltion project; 1Il~
Completed National EnYironmental Polic,y Act (NEP AJ Compliance Qeddisl
27
Note: . Written approv~ must be provided by FEMA prior to the use of any FY
2008 UASI funds for construction or renovation.
L Oyertim~ and Ba~ldill Gold'bet
OYertime. Expenses iDcumd hy Ibose pcaoanel who, IS a result ofFEMA-approvcd aclivitics. are pcrfomUnl over and
above their nonilal, scheduled work hours or wort week.
BaddlD...rclated overtime. Expenses incum:d by those personnel who are working over and IIbove their normal. scheduled
WOJt homs. or work week. in order to perform the duties of other personnel who Ire temporarily usisned 10 FEMA-
approved activities outside their core rc.sponsibilities. The OJp OC does nol distinguish bdween Overtime and Overtime as
BIddiJl- they are both viewed as overtime reprdJe.ss of wbetbu the individual has perfoJmCCI In(R bOUJS in their
nonnally assigned place of duty or irthe overtime acc:naed as I result ofbcing 1'8-ISSigned to a dift'cm:nt place of duty.
Overtime and backfill do not result in 111 increase of'tUlJ...timc employees (fTEs).
Allowable Planning. Training. 8ad Eluase Cost Specific to Law Enlorcemcat Terrorism Prevention (LETP)-orieated
Actfvitia.. Allcast 25% ofVASJ 1iuJds must be dediC8d IowanIs law enforcement terrorism preveution...oriented planning.
orpnizatiion. training. exercise and equipment acdvitics.
J. LE1iP PlaDnine Activities:
4 Conducting point wlncrability analyses IDd asscssmeuts
~ Soft Iqet securilf planning (public galheriags)
4. Dcvelopilll border sccmity operatiODS plans iD coordinllion with CBP
4. Developing. implcmcntin& Ind reviewing Area Maritime Security Plans for ports, waterways. and coastal ueas
4. UpdatjnlllDd refiDing dual matrices
~ InIcgrating and coordinating private scr.tor partiQpation with filsion center activities
4. Developms and implementing civil rights. civil Uberties and privacy policies. plocedtRS, and protocols.
.;. Acquiring systems allowing co~ 10 State, local, and Federal data networks, such IS the National Oime
Information Center (NClC) and Jmegraled Automated Fingerprint Identification System (JAFIS1 as appropriate
4- Dcsianina and dcvcJoping Stale and IoCII pospatiaI data systems
4. Costs associated with the adoption, impJc:mentaIion and Idherace to NIMS compliance requirements; including
impJemcotin& the NIMS Nltional CredentiaJing Frmnewort.
4. Integrating and coordinating private sector participation With fusion center activities
Establishment I Enhencement afFusion Centers
4 Hiring an rr specialist to plan., develop, IIId implement the IT applications necessary for the fusion center
4. Developinl and plarming for iDformationfmteJUScncc sharing groups
iii- Hiring COntrlCtOr$ IIId consultants to make n:commenclabons on the development of the fusion center
K. LEn' Tratain: Activities:
Law enforcement teltOrism pmtention protection-oriented fbnds may be used for a range of law enfor=ment terrorism
p~Yention rellled training activities 10 enhance the capabilities of State and local personnel, incJudinc the foUowing:
EsttJDltzJu.1'II1 ~",.nJ of F,ujon CenJers
Grant funds may be used to support intelligence analyst training in the foIJowin& manners:
~L Participation 10 DUS approved Intellllenee Inalyst tniDine: Stites wishin& 10 develop or sponsor intdlilence
analyst COUlSa tor. nadonaJ audJeocc shouJd submit c:oun~ to f'EMA for review and ~y" in accorcbacc with
the process outlined in Parts VI and VII of the FY2008 IfIIIt pidance. The list of approved courses will be
constantly updatecland CIIt be ICCeSSed in the PEMA catalallt
: litiD~',~~~~~~ ~~ ':- '.','
~~ .Undted P.~d~tio~ II DOD-FEMA '.pprDftd i.tdllIeDcc a.lid lralailic: StIIa may laid _clads to IUead
. nOn4ppnJvCd intdlipnce aaalyJis C01IrICI for up to Ibra offcriap ia ICCOIdIDca with the araiaing process oadiDed
in Parts VI and VII of the FY 1008 JJWIt auidance. A certificate of completion of all intellipnce Inalysts training
must be OD file with the 8M IIld must be made available to Preparedness Officers upon request upon rhe hiring of
personnel.
Allowable costs include training courses that focus on:
4. Buildinl information sbariDg capacities (especially lDlong law enforcement, nonlawenforcement, other JOVcmment
agencies, IJId the priVllc sector)
4. Methods of bqct hlrdeoin&
4 Facility law enfom:ment security penonnel, to include facjJib~t vessels and ports
Ii&. CBRNE. apiculture, and cyber tbn:ats
4. History of teITorilm and social environments contributing to IhreaIs
4. SurveiUance and COUI1ter-lurveillance techniques
28
... Privacy, civil rizhts, and civO liberties regulations, policies, procedures. and protocols
4. CriticallnfrlStrUcture Protection training. to include identifying/assessing critical inhstructure assets. wtncrabititics,
and threars
4. Cybcr/agricullUrrJ.food security threats recopilion and proU:dive measures training
~ Culmral awareness training for community enppmcnt activities and undercover operations milled to terrorist
OI'Jlftiarions
4. Languages, such as Arabic, UI'dua or Fusi, wbich are spoken by known ten'OrislS and tctrorist organizations
tl Joint hiniol with other homeland security entities (t.J., U.S. Seact Service, CBP)
4. Use of intcropcnble commamicatiOftS equipment
tiL Collection. lDIIysiSt DlIppin& intclJ'llion. and dissemination of geospatial dill and imagtIY
.L GeospatiaJ database use.. dcsip. development. and mlJllJCment training
iL Volunteer panicfpatiOD to suppon law enforcement IDd community policing activities related to increased citizen
awartness of IaTorism activities, to include the Voll1ntecrs in Police Service and Ncipborhood Watch programs
L LETP Exerdst AedYities .
Law cnCorccment terrorism prevention prOteClion-orieotcd fimds may be used to design, develop, conduct. and evaluate
terrorism pmrention-ldated exa-c~ inclucUng the foUawing:
4. ExcrciJcs to evaluate the effectiveness ofinformmon sharing plans, policies, procedures. and protocols
il Ext.rciscs to evaluate NJMS implemcntalion. This includes costs associated with exercising components of the NIMS
NmooaJ' CredelJtiiIinI flllD~
.L Exercises 10 evaluate .faciJity and/or vessel security protection
4. Exacises to evaluet.c area maritime seeurity protection
4. Exetc:ises to eftIulIe tJara! recopjtiCIJ capabHitics
4. Exercises to cvaIuIle cyber security capabiJitiC$
4. Exercises to evaluate Igriculturallfood security capabilitics
~ Exacises to CYaJuate prmmtion n:adiDess and techniques
4. URal Team- (force on force) exercises
4. IntrmperabJc communications exercises
~ Qitical in1i'astructure vulnerabiJiry, protection. and/ol' attack exercises
Where practical. these cccrcises should iavoJve the public sector. non-pwanmcntaJ partners, trained ci!izeD volunteers, and
dJe geueral public. State and JocaI JOvemtIJaIU lbouJd work with their Citizen Corps Councils to iDcJudc volunteers fi'om
ProgJ'IJD$ such IS VohmtcelS in Polic:c Service. Neighbomood Watd1. and the lencral public.
J., National 'ncldent Management System (NIMS) Compliance
HSPD-S, -UtlIUIp_nt qf Damutfc Incii2nts: mandated the aeadon ofNlMS IDd the National R.esponsc Plan (NRP).
NlMS provides a COIlSistcnt hmcworlc for entities at all jurisdictionallcveJs to work tozetber to manage domestic
incidents. reprdless ot cause, me. or compJexity. To promote jllfa'Opa'lbiJity and compatibility arnong Federal, State,
local, and IribaJ capabilities. NJMS includes a core set of guidelines, standards, and protocols for command and
management, preparedness, rcsowce maDqauent. communica!iODS IDd infbrmation managemeut, supporting
technolOJia, and man.,emellt and maintaIance ofNlMS. The NRP. using the tempI. established by NIMS, is III all..
discipline.l1I..hIzatcIs plan that provides the structure..d mechanisms to coordiDlle operations for evolving or potential
Incidents ofNadoaal Sipificance. whicIa ate JDJjor eveatJ that --require. coordinl1ed and e:trective response by In
appropriate combinltion oCFcdcr3I. Stile, local, lribal, privD: sector, IIId aonpwmmental c:otitics..
The NJMS Intearation Ccmtel' (NIC) recommends 38 NIMS ConapUanu Objectives for nongovemmeataJ orpnizatiom
that supportNIMS implcmeatadon. These actMties doseJy parallel the implementation activities that baTe been required
of State, territorial, tribal, ..d IocII aovemmcats siDcc 2004 ad CID be round It
www fema..ov/Ddf7emen!ellcvJnimslDM fs Ddf To iDtegratt DODprofit organizations into the broider national
proplredness ellbrt. DHS encouraps pan_ to consider pursuinl these recommended activities.
Additionally. nonscmmmentll orpnizltions ~ and sub-arufl:eS wiD be required to meet cc:rtain NIMS compliance
requirements. This includes 811 emersency preparedoesl, response, and/or security personnel in die organization
participating in the development. implementation. anNor operation of resources and/or activides I\VII'ded throuJh this
pint 1DiIL~~.~iDipropas'~witfI ~~ NaliOllll ~4ard ~WIJ DeveIopDte8l OUide.
~ ~I bicrJUdes ]$-1~ NJMS=,"" ~ucticiri. rn.ldd~ ~.~,~: ~ lD_cli~ ~ciclent
Comna.iJd System (lCS-l00), .flU:ldeftt CommIod S)'SIem (lCS-2OO),lntQmedilte JDcident anmand SJsteaI (0-300), ad
Adftnccd ladcIcnt ConunIad S)'Item (0-400) 11'I also l'ICOllUllCllded.lor acIditfouaI plcfance OD MUS trafnlnJ. please
refer to httD~Jwww fema..RoyJ~Mr:Ylnims/nirns tn.ininlr shtm..
Additional information about NIMS implementltion and resources Cor acbieving compliance are available through the
NB,fS Integration Center (NIC), at hUD:I/www.femLI!OV/emernncvlnimsl.
III.. R,eportlng Requirements
I, Quarterly ProcnlDmatic Reporting:
The Quarterly Proarammatic Rq>>ort is due within 30 days attcr the end of the reportina periods (Mmdt 30, June
3D, September 30 and December 30) fOr die life of this contrlCl It a report(s) is delinquent. ftnu.re filllllCial
Mimbutsements will be withheld Ib1til the Recipient's reporting is current.
29
hedufe
Re ortia Ptriod
Rc or1 due to DEM no "ter tb..
March 3 J
.130
June 3D
J 31
Jul
October 3]
October I throu December 3J
Janu 31
1. Procrammatic RepottiDI-BSm
At the cod of each biannual reporting period (Jan to June and July to Dee), and for the life of the award.lhe
subgnnttelrecipicnt will report information for the federalJy required Biannual Strategy and ImplementJtion
Report (BSDt).
J. Reimbursemeat Requests:
A 'l'Cquest for leimbursement may be sent to your cootract JDIIlIIcr for JCview and approval at anytime during
the contract period. The Recipient should include the catepry's corresponding line item number in Ibc "Detail
afClaims" form. This number tin be found in the Ufroposcd Program Budget". A line item number is to be
included for CVGry doUar amount Jisb:d in die UOetul of Claims" fann.
3. Oose-oat P......mm.tic ReportinC:
The Cose-out Report is due to the Florida Division orEmergency Mll1agcmcnt no later than 60 days after the
contract is either completed or the contract bas expired.
~. MonitoriDg:
Florida Division of Emergency It!auJlgement
US Department or Homeland Security Grants .Program
Grant MoaitoriDg Pro~s
Florida has enhanced the state and local Clpuility and capacity to prevent. prepare and R$pOIId to terrorist threats since 1999 tbrough
mous tlmdiDg sources including federallJ'IIIt fOods. A51hc steward of the State Homelancl S~ Grmt Prognm fimds. projects
and equipment the Florida Division ofEmcqenc;y Management (POEM) has a responsibility to track and monitor the status of'the
gran. activity and itrms purchasecI.
The monitoring process detailed in dUs document is desiped to assess a recipient Igcncoy's complmacc with applicable state and
federal pidelines. The FDEM is n:sponsJble for monilDring the fiDancial. programmatic and capability portion oCthe graot 10 include
equipment procurement and compliance with 'PplicabJe SHSGP grant guidlace ud statutory regulations.
Monitorial is accomplished udliDnl mOllS methods including desk monitoring and OIHRe visits. There are two primary areas
reviewed durina monitorinClCliYities · fiDaneiaJ and proJl'lllUUtidcapability. Fiaancial mooitorinl is the review of n=rds
usocilled with the purchase IDd disposidon of property, projects lOCI contracts. Capability review is the observation of equipment
)HUdlued, protocols Ed other associated records. Various levels of financial ud programmatic review may be accomplished durinl
this process.
Desk monitoring is defined as the review of projects, financial activity III'Id technical auistencc between the program office and the
applicant via e-maD and telepbOM. Site visits are dermed IS actual visiu to the recipient agency.s location by I team or members of
the FDEM or their designee. to actuaUyobserve records, procedures and equipment
, ,
, ,
"Causa, or -.ani moiritGriaw icimfv:
Eacb )al'the PDEM wilf idcatifJ up to 50% ofsub-pmtecs for Ib visit moaitorinJ. It is impodmt 10 note that although. liven
pant his bcea dosed succea1blly. it Is still subject to ciIher desk or on-sitc lIIOJIitorina.
Ex.males of areal that lIIav be enmined Inelnde:
Manapnent and administrative procedures
Grant folder mabatenll1ce
Equipment accountability and sub-hand receipt procedures
ProgTlm for obsolescence
Status of equipment purchases
StIlUs ofbaiaioa forpurchased equipment ,
Status and number of response traininp conducted to include number trained
Status ad number of exercises
Status of p1anninl activity .
Andc:ipared projected completion
Specific difficulties completing the project.
30
Agency NIMSIlCS compliance documentation
In a:rtain circumstances, the POEM may Rqucst addidonai monitoriagfmfonnation if the activity. or lack there c( on the part of the
specific recipient has pnerated questions 10m the reJioa. the sponsoring state agency or the FDEM leadership. The method of
plhcring this information will be dctcnnined on a casc-by.case basis.
Desk lDODitoring is In on-aoiog process. Agency recipienrs will be required EO participate in desk top monitoring on an lID1ual basis
and IS ddrnnined by the IDEM. The lIency ra:ipiem will compete and submit the desk top monitoring within J 4 business calen..
days of receipt nil contact wiJl provide II] opportunity to identify the need for ted1nical assistance rr A) and/or I site visit if the
PDEM determines that a recipient is having difficulty completing their project.
AJ difficulties/deficiencies are identified. the respective "lion or .poosoring agency wiJl be notified by the program office yj. tlDBiI.
Information will include the grant recipient IplICY name. year and project description and Ibe n81Urc of the issue ill question. Many of
the issues thai irise BUly be resoJv~ at Ibe rqional or sponsoring agency level. Issues that require further TA will be rd'em=d to the
FDEM for assistance. . Examples ofT A include but an: not limited to:
,. Equipment seJeclion or available vendors
> Eliaibility of items or services
~ Coordination and partnership willa other accncies within or oubidc the region or discipline.
Site Visits
Site visits will be conducted by the mB( or their designated personnel. Site visits wiJl be scheduled in adYIIJccd with the recipient
aplcy POC designaled in the graot agreement Mcnitorinl questionnaires will be provided in advance oftbe visit
The FDEM will also conduct coordinated finaneiaJ and pant file monitoring. These monitoring visits Will be coordinated with the
capability review visits. Subject mIl1cz expettS &om ocher agencies within the region or state may be called upon to assist in the form
of a peer review as needed.
.A1J findings related 10 the capability review w11l be documented and maintained within the FDEM.
Site Visit Protocol
The followinl oudiDcs the monitoring protocol for the FDEM:
Tbc site visits wilJ begin with those pantccS that are curready spending or have completed spendinc for Ihat federal fiscal year
(FFY). Site visits may be combined when geograpbb.l1y convenient There is a site visit checldist to assist in the completion of aU
required tasks.
Site VISIt Preoaration
A Jetter will be sent to recipient agency Point of Contact (POC) swinK the pwpose of the site visit ..d sent at least 30 calendar days
betbre the planned arrival date. IDEM personnel win call within the next 10 calendar days to schedule an appointment to review the
grantee's program.
The physical locatio. of any equipment located at an alternate site sbouJd be confirmed with I representative from that location and
the address should'be documented in Ibe grantee folder hefon; the site visiL
The appointmcot should be confirmed with the grlntce ill writinl (emaiJ is ICCeptlblc) and docwncntccl in the grantee folder.
Any personnel from the POEM aaending the site visit will review the pantccts corresponding folder(s) before 1he vbit. Prior 10 the
visit. Individual rotes will be tdcntifaed for tbesit8 visit Copies oflpplialbJc documents will be made IOd distributed to the site visit
team at .. minimumoffiY8 (5) calendar days before the visit A reminder e-mail should be salt to all team members and the recipieDt
, p~ o~e ~~ ~y in advance ot~,.ite visit.
~',:..,.".. ", . . ,
Once IDEM ~ haW anivCd at the site, 10 OrieDcmon coafen:ace \ViIi be COIIdueted. During Ibis time~ the pmpose of1be site
. visit and !he items PDBM intends to examine will be identified: Iffinancial monitoring"rislt will be conducted, they will then explain
their objectives and will proceed to perfonn the financial review.
FOEM personnel will reviewall files and supporting docamentation. Once the supporting documentation has been reviewed. a
totJrlvisuallspot inspection of equipment will be conducted.
Barb item should be yjsoaUy inspected whenever possible. Bigger items (computers, response vehicles. etc.) should have an asset
decal (infonJlltionlseriaJ number) placed in . prominent location on each piece of equipment IS per recipient agtlIcy requirements.
The serial number should correspond with the Ippropri_ receipt to confirm purchase. Photographs should be taken oCthe equipment.
(llIIe capitol expenditures in excess 0IS1,000. per item).
31
If an item is not available (bcing,used during time or 1bc site visit). the approprilllc documentation must be provided to account forthaJ
pwcular piece of equipment. Once tbe tourMsuallspot inspection of equipment has been CGmpJetcd, the POEM pmonnel wjJJ then
conduct an GXit conference with the grantee to review !he findings.
Other programmatJc issues can be discussed 111111$ time. such . missing quarterly reports, payment voucberheimbursement.
equipment. questions. etc.
Post Sitt Va.rir .
POEM pttSOJUIcl wDI review the site visit worksheet as a team and receive notes from the rtnlncial Review Team, if applicable.
Within 30 calendar days of the site visit. a monitoring report wiD be generated and sent to the grantee explainio& any issues and
comcbvc actions required or rccommtAdations. Should no issues or findinp be idcndfied, a mcmitoring report to that effect win also
be petlted ad sent to the 1fIDte&:. The pantee will submit. Corrective Action Plan within I timehmc as dettnnintd by the
IDEM. The Site Visit Worksheet, report and photographs win Ihen be included in the IfIntto', file along with any documents
distributed at the silt visit by the arantee. .
K. Proarammatlc Point of Contact
Contractual Point of Contact
Carolyn Washington
FDEM
2S5S Shumard 0Ik Blvd.
Tallahassee. FLJ2399-2100
.(8S0)410-12~1 .
Programmatic Point of Contact
Nicole Stanley
IDEM
25SS Shumard Oak Blvd.
Tallahassee, FL32399-2100
(850) 410-3457
i
L. Contractuar ResDonslbllltles
The FDEM shari detennine eligibility of projects and approve changes in scope of work.
The FDEM shall admrnister the financial processes.
32
Attachment B
Program Statutes and Regulations
1) 53 Federal Register 8034
2) Section 1352, Title 31, US Code
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes . .
5) E.O. 12372 and Unifonn Administrative Requirements for Grants and Cooperative Agreements
28 CFR. Part 66, Common rule,
6) Unifonn Relocation Assistance and Real Property Acquisitions Act of 1970
7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93..234,87 Stat. 975
8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 use 470),
Executive Order 11593
9) Archeological and Historical Preservation Act of 1966 (16 use 569a-1 et seq.)
10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968.
11) JuvenJle Justice and Delinquency Prevention Act, or the Victims of Crime Act
12) 28 CFR applicable to grants and cooperative agreements
13) Omnibus Crime Control and Safe Streets Act of 1968, as amended.
14) 42 use 3789(d), or Victims of Crime Act (as appropriate);
15) TltJe VI of the Civif Rights Act of 1964, as amended;
16) Section 504 of the Rehabilitation Act of 1973, as amended;
17) SubtitJe A. Title II of the Americans with Disabilities Act (ADA) (1990);
18) Title IX of1he Education Amendments of 1972;
19) Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations.
20) 28 CFR Part 42, Subparts C,D.E, and G'. .
21) Deparbnent of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
33
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below, if you are requesting an advance. If an advance payment
Is requested, budget data on which the request Is based must be submitted. Any advance payment
under this Agreement Is subject to s. 216.181(16). Florida Statutes.. The amount which may be
advanced shall not exceed the expected cash needs of the RecIpient wIthin the Initial three months of
the Agreement
l X J NO ADVANCE REQUESTED
I jADVANCEREQUESTED
Advance payment of $ is requested. Balance of
payments win be made on a reimbursement basis. These funds
are needed to pay staff. award benefits to clients. duplicate fonns
and purchase start-up supplies and equipment. We would not be
able to operate the program without this advance.
No advance payment is requested.
Payment will be solely on a
reimbursement basis. No additional
information is required.
AOVANCEREQUESTWORKSHEET
If you are requesting an advance. complete the following worksheet
(A) (B) (C) (0)
FFY . . FFY FFY Total
tESCRIPTION 2005..2006 2006-2007 2007-2008
INITIAL CONTRACT ALLOCATION
FIRST THREE MONTHS CONTRACT
EXPENDITURES 1
AVERAGE PERCENT EXPENDED IN FIRST
THREE MONTHS
(Divide line 2 by line'i.)
.
First three months expenditures need only be proVided for the years In which you requested an advance. If
you do not have this Information, call your consultant and he or she will assist you..
MAXIMUM ADVANCE ALLOWED CALULATION:
X $
=
Cell D3
DEM Award
(Do not Include any match)
MAXIMUM
ADVANCE
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
[ J Recipient has no previous DCAlDEM contract history. Complete Estimated Expenses chart and
explanation of Circumstances below.
[ ] Recipient has exceptional circumstances that require an advance greater than the Maximum
Advance calculated above.
34
Complete Estimated Expenses chart and Explanation of Circumstances below. Attach additional
pages If needed.
ESTlMA TED EXPENSES
BUDGET CATEGORY 2008-2009 Anticipated Expenditures for First Three Months of
Contract
ADMINISTRATIVE COSTS
(Include Secondary Administration.)
PROGRAM EXPENSES
TOTAL EXPENSES
Exolanatlon of Circumstances:
35
Attachment D
Warranties and Representations
~ . ..,
Financial Manaaement
Recipienfs financial management system shall provide for the folJowing:
(1) Accurate, current and complete disclOsure of the fina~cial resurts of this project or program
(2) Records that identify the source and use of funds for all activities. These records shari
contain information pertain ing to. grant awards, authorizations, obligations, unobligated
balances I assets, outlays, income and interest
(3) Effective control over and accountability for all funds, property and other assets.. Recipient
shall safeguard all assets and assure that they are used solely for authorized purpos~.
(4) Comparison of expenditures with budget amounts for each Request For Payment Whenever
appropriate. financial infonnation should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the
provisions of the applicable cost principles and the terms and conditions of this Agreement
(6) Cost accounting records that are supported by backup documentation.
Comoetition.
All procurement transactions shall be conducted in a manner to provide open and free competition. The
Recipienl shall be alert to confticts of interest as well as noncompetitive practices .among contractors that
may restrict or eliminate competition or otherwise restrain trade. In order to ensure objective contractor
perfonnance and eliminate unfair competitive advantage, contractors that develop or draft specifications, .
requirements. statements of work, invitations for bids and/or requests for proposals shalf be excluded '
from competing for such procurements.. Awards shall be made to the bidder or offer or whose bid or offer
is responsive to the solicitation and is most advantageous to the Recipient. considering the price. quality
and other factors. Solicitations shalJ clearly set forth all requirements that the bidder or offer or must fulfill
in order for the bid or offer to be evaluated by the Recipient Any and all bids Dr offers may be rejected
when it is in the Reclpienfs Interest to do so.
Codes of conduct.
The R~pie~t aha" ,",aintafn written _~dard~ ~of cond~ governing ,the perform~nce of,~ employees
engaged in the aWard and administratIOn of contraCts. No employee.. officer, or agent shall participate in
tll~ .,eI~~n. ,~rc;f, ~~ ,.~m,i"~~~~.~, ~_ ~.,~~ ~l!P~J)Y P.~~~~~,g~~~ ~t:1~~ ~ .~,~~I ~r ~p~rent
conflict of interest would be involved. Such a conflict would arise when the employee, officer. or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to empJoy any of the parties indicated herein, has a financial or other interest in the firm selected for
an award. The officers. employees, and agents of the Recipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subcontracts.. The standards of
conduct shall provide for discipUnary actions to be appfled for violations of such standards by officers,
employees, or agents of the Rectpient
36
. . Business Hours
The Recipient shall have its offices open for business. with the entrance door open to the public. and at
least one employee on site. from
licensina and ~erm;ttJnQ
All subcontractors or employees hired by the Recipient shall have aU current licenses and permits
required for all of the particular work for which they are hired by the Recipient
37
CONTROll J3.211-
A.~~~c,hrn,nt E (X)
Subconfractor Covered Transactlon.s
(1)
The prOSpecUY8 contractor or Ihe Recipient, University of MlamJ. GordoQ Center for
Research In Medical Educallon--, cerOnes. by submission of this ~ocuinenl, lhat neither Il nor
Its principals Is pres8IlUy debarred. suspended, proposed.for debarment, declared ineligible, or
voJuntan1y excluded from parUclpallon In this lransaaUon by any Federal dBpartmeni or agency.
Where the ReclpJent's contractor Is unable to cerUfy to the aliove stalement. the prospective
contractor shall attach an 8~planaUon to IhIs .(orm.
(2)
SUB OON TRAC TOR:
University of Hialli-
Gordon Center fo Research in Medical Education .
~.
By~
Signal e
BUmb rto pez1ani
Interim Vice President 0908-48-11-23-02
Name and TIlle DivisIon Contracl Nuniber
Business Services, University of Miami
PO Box 248106
Street Address
. en, of Miami
Recipient's Name.
Coral~Gables, PL 33124-1432
Clly, Stale. ZIp
March 2, 2009
~ ~ Date.
~ \J'
:;.:" .
~ iP
~ ~ :a
e~ ~.~
?~~ c)" ~
~ ,..-- ."". \J.-
~~ U
~~- ,(::j
~ ~o
~
~j
~
~
I
I
J
I
I
i
J
1
,
J
I
I
J
J
i
J
-I
j
Attachment E (Z;J:. )
.~ tlig. · ~ ~. .~~~~..~.~~~~'ft1.t~rGiiitJ tf'"tJi "'~R"'"m' ..ro......tfi:-: 'JJr .~~'A"\'~t-4"' '\Je.'~~~~ii'~~):,,"'a.~~t~;
;;:~~~~ ;& "I"W'~<\l"i~fI~~~ ~~W~!#.~~m~J... ~~~g. , ~&'tr i~r.J.~~'~:":J.~~"'!~:~~~f~'".tt~~~'i~~~;
if~~l'. ..:itJ :~.~ ~f' ~~!tV~D'e6irmen .r.~us~~en6Io ~ln.1 gt611 .~"?;'1.. ."t::~~r~~!-:~~~.~~~~~:~~~!-
!'" ;)n"' ~~. :" . ~~. t'~ t r t.. ~l\~ 'I.. (~, ~~. i' ~~.,f~~J..' 'r.;.J~f', ;l;' '01,'. ..~,l~~.~:ft!~;~lf~:'~.vz;.}...;;:r.
~tJJ.tlliJ<\. I~~ _~_:Afc!..Vo unm, erc'tiIQl1~7(;lif!1..J'~I:"-4:t;{1;~;"i~\~~~!f,i~~1i'~
Subcontractor Covered Transactions
(1) The prospective contractor of the Recipient, Davislogic, Inc. dba All Hands Consulting, certifies.
by submission of this document, that neJther It nor its princlpa's is presently debarred, suspended,
proposed for debarment, ~eclared Ineligible, or voluntarily excluded from participation In this
transaction by any Federal department or agency.
(2) VVhere the Recipienfs contractor is unab Ie to certify to the above statement, the prospective
contractor shall attach an expf~nation to this form.
SUBCONTRACTOR:
:~~.
Signature
City of Miami
Recipienfs "Name
Steven C. Davis. President
Name and TiDe
09DS-48-1~~23-02
Division Contract Number
10025 MaDle Ave.
Street Address
Columbia MD. 21046
City. Slale. Zip
Januarv. 13. 2009
Date .
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Attachment F
Statement of Assurances
The Recipient hereby assures and certifies compliance with all Federal statutes. regulations. poficies.
guidelines and requirements. including OMS Circulars No. A-21. A-110. A-122, A-128, A-87; E..O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR. Part 66.
Common rule. that govern the application. acceptance and use of Federal funds for this federally-assisted
project. Also the Applicant assures and certifies that:
1. It wnl comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 {P.L. 91-646} which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is in connection with an activity financed in
whole or in part by Federal grants. (5 use 1501, et seq.)
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particuJarly
those with whom they have family. business. or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers. or documents related to the grant
6. rt will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EP A) list of
'Violating Facilities and thatitwlll notify the Federal grantor agency'ofthe receipt-of any communication'
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EP A
8. It will comply with the flood insurance purchase requirements of Section 102(8) of the Flood Disaster
Protection Act of 1973, Public Law 93-234. 87 Stat 9751 approved December 31.1976, Section 102{a)
~~i~1 ~~ ~~~, ~r. ~~ .2, 1,975, ~~. p~~a~ ~f.fI~d, ~~~u~~ I~ ,cp~m~.~~~,~~~ 8,~ch
, insU(8'1C:e ~ ava~~bIEf~ '8 co~ition ~r ~e ,~celp"~f _ny' F~~ral ~riancli;ll'.~tciri~ for, t;opSbuction or
~~~!~~~~ ~~~~, ~r, ~e in any area that ~as .been Identified by the Secretary of the Deparbnent of
Housing and Urban Oeveloiimerit as' i:iri'ares'havfng"sPf!cial"floOd hazards. 'The phrase "Federal financial
assistance- includes any form of loan, granla guaranty, insurance paymen~ rebate, subsidy. disaster
assistance loan or grant. or any other form of direct or indirect Federal assistance..
9. It will assist the Federal grantor agency in its compliance with Section 106 of the National HIstoric
Preservation Act of 1966 as amended (16 use 470). Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 use 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary. to identify properties listed in or
eligibJ~ for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity. and notifying the Federal grantor agency of the existence of any such
39
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
10.. It will comply, and assure the compliance of aU Its subgrantees and contractors. with the applicable
provisions of TrtJe I of the Omnibus Crime Control and Safe Streets Act of 1968. as amended, the
Juvenile Jus6ce and Delinquency Prevention Act. or the Victims of Crime Act. as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for
Grants, M7100.1; and all other applicable Federal ,laws. orders. circulars, or regulations.
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Inf.ormation Systems; Part
22, Confidentiality of Identifiable Research and Statisticallnfonnation; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30. Intergovernmental Review of Department of Justice Programs and
Activities; Part 42. NondiscriminationlEqual Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63. Aoodplain Management
and Wetland Protection Procedures: and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 use 3789(d), or Victims of Crime
. Act (as appropriate); Title VI of the Civil Rights Act of 1964. as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle ^ Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975: Department of
Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C.D.E. and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
13. In the event a Federal or State court or Federal or Slate administrative agency makes a finding of
discrimination after a. due process hearing on the Grounds of race, color, religion, national origin, seXw or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P .l. 97-348) dated October 19,
1982 (16 use 3501 et seq..) which prohibits the expenditure of most new Federal funds within the unfts of
the Coastal Bani~r Resources System..
16. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug..
Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for granteesl as defined at
?~ CFR Part 67,,~ections 67..615 and 67.620.
40
,..,. /
APPROVED AS TO FORM AND
CORRECTNESS:
By:
Julie
City
ATTEST:
B~~1h (281~
. Priscilla A. Thompson, I A
. .City Clerk 0- l- 0 'f
41
A municipal
State of Florida
By:
Pedro G. rnandez
City Manager
AGENDA ITEM SUMMARY FORM
FILE ID: . (')C1 ~q "
Date: 3/1812009 Requesting Department: Fire.Rescue
Commission Meeting,J;>ate: ~/lO' ~ District Impacted: _
Type: I Resolution 0 Ordinance D Eme,rgency Ordinance 0 Discussion Item
Law Department
Matter ID No.
09-1760
o Other_
Subject: Urban Area Security Initiative Grant Prolllam 2008 & Memoranda of Aszreements
Purpose of Item:
Resolution to establish a special revenue project titled the Urban Area Seewity Initiative ("VAS I")
Grant Program 2008; appropriating funds in the amoWlt of$11,271,885; received from the u.s.
Department of Homeland Security; passed directly through the State of Florida Division of
Emergency Management; and authorizing the City Manager to execute Memoranda of Agreements
with Miami-Dade and Monroe counties and the City of Hialeah; setting forth their responsibilities in
connection With the support of the UASI Project administered by the City of Miami DOepartment of
Fire-Rescue.
Background Informa!ioD:
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Background Information: (continued)
The United States I?epartment of HOJ\1eIand Security, through the State of Florida Division of
Emergency Management (DEM).' bas sub-granted the Urban Area Security Initiative ((JAS!) Grant
Program 2008 to the City of Miami and its"contiguous counties (Miami-Dade and Monroe. and the
City of Hialeah) in the amount of $11,271,885. This program targets homeland secwity funding to
"high threatn urban areas in order to prevent, respond) and recover from threats or acts of terrorism
and other disasters of natural or man-made origin.
These funds will be us~ as stipulated by the grant, for the purchase of specialized equipment,
exerciset training, administrative services and,development of the Urban Area Homeland Security
Stra1egy, and other planning activities needed to ensure a successful program.
It is now appropriate to accept said grant awar~ establish a special revenue fund, and appropriate the
. said grant award therein.
In additio~ the City Commission authorizes the City Manager to execute Memorandum of
Agreements with contiguous counties, Miami-Dade and Monroe Counties, and the City of Hialeah,
setting forth the parties'. responsibilities in connection with the development and support of the UASI
Program 2008 which is administered by the City of Miami Department ofFire...Rescue.
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City of Miami
City HalJ
3500 Pan American Drive
Miami. FL 33133
W\vw.miamigov.com
Master Report
Resolution R-09-0413
File ID #: 09-00899
EnacbnentDam: ~1~09
Version:
Controlling Office of the City
Body: Clerk
Status: Passed
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TItle: A RESOLUTION OF TIlE MIAMI CITY COMMISSION. WITH A IT ACHMENT(S), ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("UASlj
GRANT PROGRAM FISCAL YEAR 200811. AND APPROPRIATING FUNDS FOR THE OPERA nON OF
SAME. IN THE AMOUNT OF $11,271,885, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF
8RGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS TO DvfPLEMENT ACCEPTANCE OF
mo GRANT A WARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
5~ AI., AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO
THE u.6lr GRANT GUIDELINES; FURTHER AUTHORlZING THE CITY MANAGER TO EXECUTE
~CSNDUM OF AGREEMENT(S). IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS
,coNl1&uous COUNTIES, MIAMI-DADE AND MONR.OE~ AND THE CITY OF HIALEAH~ SETIING
~RTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
lL.; c6VPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF
L ~...RESCUE, CONrlNGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
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Reference:
Introduced: 8/18/09
Name: Establish Revenue Proj....UASI 2008 Grant Prgm
Requester: Department of
Fire-Rescue
Cost:
Final Action: 9/10/09
Notes:
Sections:
. Indexes:
Attachments: 09-00899 Legislation.pd~ 09-00899 Exhibit l.pd( 09-00899 Exhibit 2.pdt: 09-00899 Exhibit 3.pd( 09-00899
Exhibit 4.pd( 09-00899 Summary Form.pdt; 09-00899 FUND TITLE.pdf
Action History
Ver. Acting Body
Date
Action
Sent To
Due Date Returned
Result
Office of the City
Attorney
8/31/09
Reviewed and
Approved
City ofMiamj
P8ae 1
Printed on 9121/2009
City Commission 9/) 0/09 ADOPTED
A motion was made by Marc David Sarnoff; seconded by Angel Gonz6lez, that this matter be ADOPTED. The motion
carried by the following vole:
Aye; .s - Angel Gonzalez. Marc David Samoa: Joe. Sanchez, Tomas Regalado and Michelle Spence-Jones
Office of the Mayor
9/15109
Signed by the Mayor
Office of the City
Clerk
Office of the City Clerk' 9/16109
Signed and Attested by
City Clerk
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City of Miami
Paae 2
Priatecl DD 912J12009
City of Miami
leg~s~~~!<?n
Resolution
City Hall
3500 Pan American
Drive
Miami. FL 33133
'NWW .miamigov . com
File Number: 09-008'9
Final ActiOD Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION. WITH ATTACHMENT(S).
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY .NITIA TIVE ('tUASI'.) GRANT PROGRAM FISCAL YEAR 2008'.,
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $11.271.885. CONSISTING OF A GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DfRECTL Y TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF SAID GRANT
AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF
1'.... AGREEMENT(S). IN SUBSTANTIALLY THE ATTACHED FORM(S), WJTH ITS
CONTIGUOUS COUNTIES, MIAMI-DADE AND MONROE, AND THE CITY OF
WALEAH. SETTING FORTH THE PARTIES' RESPONSIBILITIES IN
-roNNECTION WITH THE OE:vELOPMENT AND SUPPORT OF THE UASJ
~JCT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF
~IR · ESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING
~~EC ED.
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waE~S, the United States Department of Homeland Security ("USDHS',. is authorized by the
ErJ:l~.ncyWartime Supplemental Appropriations Act 2003. to provide funds to states for subsequent
distribution to selected urban areas to address the unique equipment, training. planning, exercise and
operational needs for large .urban areas. and to ,assist them in building an enhanced and sustainable
capacity to prevent, respond to. and recover from threats or acts or terrorism; and
, ,
, .
wHEREAS; the uSDHS. through the state of Florida Division of Emergency Management, has
sub-granted an Urban Area Security Initiative ("UASltl) Grant Project 2008 to the City of Miami ("City")
in the amount of $11.271,885; and
WHEREAS, the City's Department of Fire-Rescue will use said funds to continue to address the
unique equipment. training, planning, exercise and operational needs of the City, its contiguous
counties Miami-Dade and Monroe, and the City of Hialeah, and to continue building an enhanced and
sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASI Grant Program 2008. the attached Memorandum of
Agreements with the City's contiguous counties, Miami-Dade and Monroe Counties, and the City of
Hialeah, will provide the necessary guidelines to coordinate the UASI Grant Program 2008 and will
permit the City to reimburse Miami-Dade and ~onroe Counties, and the City of Hiafeah for its
City Df Miami
Pag,lofJ
Prlntu On: 1/2412009
File Number: 09-D08g9
expenditures that are compJiantw;th said project;
NOW. THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Fund is established and resources are appropriated
as described below:
PROJECT TITLE: Urban Area Security Initiative Grant Program Fiscal Year 2008
RESOURCES: Department of Homeland Security directly to the $11.2711885
State Of Florida Division of Emergency Management
,
APPROPRIATIONS:
$11,271,885
Section 3. The City Manager is authorized {1} to accept said grant award and to execute the
necessary documents to implement the acceptance of said grant award.
"--
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Setiion d, The City Manager is authorized {1} to execute Memorandum of Agreement(s), in
sUbstantiaifry thCrilttached form(s), with its contiguous counties, MiamH>ade and Monroe, and the City
of Hiale6lf 8e.g forth the parties' responsibilities in connection with the development and support of
the U~.tpro1a!t ad..!9inistered by the City of Miami Department of Fire-Rescue, an UASI sponsoring
agen8i~~ontmgen~on funding of said project being secured.
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Q::'~ecti.n 5.~is Resolution shall become effective Immediately upon its adoption and signature
ofthe~aY~2}
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APPROVED AS TO FORM AND CORRECTNESS:
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, inclUding but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, It shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon ovenide of the veto by the City Commission.
City of Miami
Page 2 0/2
Print~ 011: 8/2411009