FY2010 1st Amendment 06/16/2010
AMENDMENT (1st AMENDMENT) TO AGREEMENT
IItII
THIS AMENDMENT to agreement dated the I day of 2010, is entered into by and
between the Board of County Commissioners for Monroe Coun ,Florida, a political subdivision of the
state of Florida ("County"), and Key West Symphony Orchestra, Inc. ("Event Sponsor").
WHEREAS, there was an agreement entered into on October 21. 2009 between the parties,
awarding $16,739 for the production of Key West Symphony Orchestra between November, 2009 and
July, 2010; and
WHEREAS, it has become necessary to revise the schedule of activities within the agreement
outlined as exhibit C; and
WHEREAS, due to a reduction in the number of activities the event sponsor will produce, the
funding allocation shall be reduced from the original allocation and the event budget shall be revised;
and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows: Amount: County shall pay a
sum not to exceed $13,391 (Thirteen Thousand, Three Hundred and Ninety One Dollars) effective
October 1, 2009 for promotion and related expenditures, as described in the event budget, attached
hereto as Exhibit "0", for production of the Key West Symphony Orchestra between November,
2009 and July, 2010. No amendments shall be made to Exhibit "0" after approval of contract.
Payment will be made only after Event Sponsor submits invoices and support documentation
acceptable to the County's Finance Department. The advertising and promotion budget using County
funding may be altered as to the individual line items, or components, within 10% of the amount stated
for that item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. The general non-allocated section of an Umbrella event budget shall not
exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and for
those budget lines that may require additional funds. Monroe County's performance and obligation to
pay under this agreement is contingent upon an annual appropriation by the County.
2. Exhibit C - Schedule of Events shall be revised and attached hereto.
3. Exhibit 0 - Event Budget Breakdown shall be revised and attached hereto.
4. The remaining provisions of the contract dated October 21, 2009, remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment # I
Key West Symphony - FY 2010
Contract #: 591
/~~?~~ESS WHEREOF, the parties have se1lheir hands and seal on the day and year first
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(1)
Print Name
Amendment # 1
Key West Syn1phony -. FY 2010
Contract:j.~S'l
Board of County Commissioners
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REVISED
EXHIBIT C
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2010
EVENT NAME: KW Symphony OrchestralKW Symphony Broadway Bound Productions
List scheduled event activities in date order. If pre-promotion is included, indicate the
event dates of the next season. If funded, funds will be reimbursed only for the
promotion of event activities listed here.
December 15. 16
Master Concerts I
January 13. 14
Master Concerts II
April 22
June 2010
Artists
Master Concerts III
1-10 Concerts throuahout Ke~ West with Youna
Julv 2010
Sol Fest Finale Concert
IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED
TO THE OFFICE OF THE CLERK OF THE COURT.
EXHIBIT 0
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line items listed below must be approved by the appropriate agency of record
There will be no amendments to this budget (Exhibit D) after BOCC approval of Agreement
FISCAL YEAR 2010
EVENT NAME:
Key West Symphony 2010
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV. website/internet advertising only
TOTAL:
11,391
$
$
$2,000
$
$
$
$13,391
PROMOTIONAL SIGNS: posters/banners
PROMOTIONAL ITEMS: t-shirts. hats. jackets. koozie CUpS
DIRECT MAIL PROMOTIONS: brochures/pamphlets!
postage & Shipping
PROGRAMS:
PUBLIC RELATIONS
*GENERAL NON-ALLOCATED
*GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
MARKETING EXPENSES FOR EVENTS HELD OUTSIDE MONROE COUNTY SHALL NOT BE REIMBURSED/DIRECT PAID