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Home My WebLink AboutL. Sheriff BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 6/16/1 0 Division: Monroe County Sheriffs Office Bulk Item: Yes -K- No - Department: Monroe Countv Sheriff's Office Staff Contact PersonlPhone #: Val Marinello 292-7001 AGENDA ITEM WORDING: Request for expenditure from the Law Enforcement Trust Fund ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: Have been approved in the past CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: INDIRECT COST: BUDGETED: Yes _No - DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: Law Enforcement Trust Funds REVENUE PRODUCING: Yes - No AMOUNT PER MONTH_ Year - APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _ DOCUMENTATION: Included XX Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 ::M.onroe County Sheriffs Office rR.96ert P. Peryam} Slieriff 5525 Coffege rR..9aa 1\sy West, P[oriaa 33040 (305) 292-7000 Cf"}lX: (305) 292-7070 1-800-273-COPS www. fteysso. net SIJBSTATIONS Freeman Substation 20950 Overseas Hwy. May 24,2010 Cudjoe Key, FL 33042 (305) 745-3184 FAX (305) 745-3761 Mr. Roman Gastesi, County Administrator Marathon Substation Historic Gato Building 3103 Overseas Hwy. 1100 Simonton Street Marathon, FL 33050 Key West, Florida 33040 (305) 289-2430 FAX (305) 289-2497 lslamorada Substation RE: Request for Expenditures from Law Enforcement Trust Fund 86800 Overseas Hwy. Islamorada, FL 33036 Dear Mr. Gastesi: (305) 664-6480 FAX (305) 852-5254 Roth Building I would like to request that the Commission authorize the following 50 High Point Road expenditures from the Law Enforcement Trust Fund: Tavernier. FL 33070 (305) 853-3211 FAX (305) 853-3205 $ 10,000.00 Boys and Girls Clubs of the Keys - to help provide fmancial assistance to DETENTION CENTERS continue providing their summer program to families who are in need. Key West Del. Center $ 10,000.00 Summer RecreatioD Program - to help proved a safe and nurturing 5501 College Road Key West. FL 33040 environment in our schools for the children to spend their summers. Juvenile (305) 293-7300 FAX (305) 293-7353 crimes increase during the summer and this program can be categorized as a Marathon Del. Facility crime prevention program. 398] Ocean Terrace Marathon, FL 33050 (305) 289-2420 TOTAL: $ 20.000.00 FAX (305) 289-2424 Plantation Del. Facility I hereby certify that these expenditures are lawful pursuant to the Florida 53 High Point Road Plantation Key, FL 33070 Contraband Act. There will be no recurring expenses in the existing budget. (305) 853-3266 FAX (305) 853-3270 SPECIAL OPERATIONS Please feel :free to contact my General Counsel, Mark L. Willis, or me should you have any questions or concerns regarding this request. P.O. Box 500975 Marathon, FL 33050 ~?~ (305) 289-2410 FAX (305) 289-2498 A VIA TION DIVISION 10100 Overseas I-Iwy. o P. Peryam ~ Marathon, FL 33050 Sheriff of Monroe ounty (305) 289-2777 RPP/vam FAX (305) 289-2776 COMMIJNICA nONS 2796 Overseas Hwy. 11 . ~~l~ Marathon, FL 33050 , " (305) 289-2351 t( Yo ;j FAX (305) 289-2493 ~ ...........- H. DA .u.RI(M, lJ\I~~ _c-toolon' :::!:::1 ~ , April 7, 2010 Colonel Rick Ramsay J~ Monroe County Sheriffs Department 5525 College Road Key West, F133040 Re; Boys and Girls Clubs of the Keys Dear Colonel Ramsay: ' Thank you for the recent opportunity to sit down and to discuss with you our summer program, as well as our needs. As per our meeting, our summer program is open for 10 hours each day. It opens at 7:45 am and ends at 5:30 pm. The program begins on June 7th, the first day school is out, and ends on August 20th, the last day before school resumes. Last summer in Key West we averaged 120 to 140 children per day. We also transported the children from our Big Pine Club to Key West, about 40 children, and integrated them into the Key West program. We did this since we lost our space at the Big Pine Charter School and there was no other summer program offered last year in the Lower Keys. Sugarloaf School did not have a summer program, nor did the Blue Heron program. If necessary we are prepared to do the same thing this year, rather than leave parents in the lower keys with out options of a supervised summer program for there children. We are very proud of our summer program and the activities we offer. Each summer we have offered day trips and overnight camping at Camp Sawyer, fishing on a charter boat, a Marlin's game, Jacob's Aquatic Center, bowling, the movies, Martin Luther King Community Pool, Higgs Beach, swimming lessons, snorkeling, Community Gardening, summer reading, computer lab. day trips to local attractions, places of interests and museums, community service projects, tobacco alcohol and tobacco prevention weeks. dancing, and arts and crafts. We also provide two USDA snacks a day and lunch, last summer we were also able to offer breakfast. We have ajunior staffprogram and have also collaborated with the Florida Workforce and have provided between 20-25 local adolescents the opportunity to develop employment skills, as well as the chance to earn a salary, by assist us with our summer program. All of these services are provided to families at no additional charge. I know of no other summer program in Monroe COWlty that is as diversified. offers free meals, transportation and is open as long as we are during the summer. As I explained to you, our ability to continue to offer these services to the most at risk children in our community is being threatened by the economic climate. Last year. for the first time we had to pay for the electricity for using the cafeteria at gym at Glynn Archer School. It costs us $100 per day and over $4,000 for the entire summer. We also had to pay for the cost of a school bus and school bus driver last summer. The entire cost for this was over $3,000. We understand the financial strain the school district is under and we are willing to help in any way possible, but as is the case with most non profits, it is getting increasing difficult for us to do more with less. Currently, over 75% of the children who attend the Boys and Girls Clubs come from families living at or below the Monroe County poverty level, reside in single family homes or homes where there is a history of domestic violence, substance abuse or have a history of parental incarceration or criminal activity. We can not pass these additional costs on to these families; they simple can not afford them. As it stands now every child who comes to our Clubs receives some type of financial assistance. This includes subsidized child care, multi sibling discounts, children over 13 attend free of charge and our own scholarship program. I also understand that just like us, the Monroe County Sheriff's Department is also felling the stains of our current economic downturn. However, if possible if you could consider the possibilities of providing us with some financial assistance, we will be in a better position to continue to offer this summer program to as many children as possible. Thank you in advance for you consideration of this request. Daniel R. Dombroski, MSW Executive Director Boys and Girls Clubs ofthe Keys INTERLOCAL AGREEMENT Pursuant To Florida Interlocal Cooperation Act of 1969 (Chapter 163, Florida Statutes) Agreement entered this _day of , 20 10, by and between the School District of Monroe County, Florida (hereinafter the District), and the Sheriff's Office of Monroe County, Florida (hereinafter the Sheriffs Office),and the County of Monroe (hereinafter the County) Whereas, the District, the Sheriff s Office, and The County desire to provide summer recreational opportunities and services to the youth of Monroe County, Florida; and Whereas, the Sheriff s Office, and the County do not have the proper facilities or the trained employees to provide summer recreational services; and Whereas, the District has facilities and trained personnel at its disposal for use in providing summer recreational opportunities and services to the youth of Monroe County; and Whereas, the cost of operating the summer recreational program should be shared between the Sheriff's Office, The County, and the District; Whereas, the Sheriffs Office, the County, and the District are the fiscal agents and the District is the administrating agent; Now, therefore the Sheriffs Office, the County and the District hereby agree as follows: 1. SERVICES TO BE PROVIDED - The District agrees to provide supervised recreational programs during the time periods specified and consisting of the activities described, in Schedule A attached hereto. The program sites for provision of these programs shall be as described in the Schedule B hereto. 2. TRANSPORTATION OF YOUTH - The District, utilizing District-owned school buses, may provide transportation opportunities to and from scheduled off-site program locations, as well as to and from the program sites. Pick-up locations and time shall be in accordance with Schedule C hereto. 3. SUPERVISION OF PROGRAM ACTVITIES - The District, utilizing as much as possible district employees, shall provide Program Instructors and Instructor Aides to supervise participants and provide instructional and training activities. 4. EQUIPMENT AND SUPPLIES - The District shall be responsible for purchasing the necessary equipment, games and materials, and consumable supplies required for program activities, and the District shall be responsible for storage and distribution of said items as required. Summer Rec'n. Funds 2010 1 5. FACILITIES OPERATION - The District shall be responsible for providing on-site program clerical assistance and informational services during the program's operation hours, and shall have telephonic resources available for both in coming and out going calls. 6. FIRST AID FACILITIES AND PERSONNEL - The District, at each program site, shall have available sufficient first aid supplies required for use in attending to minor injuries. Additionally, first aid trained personnel shall be available for attending to minor injuries as may be required. 7. PROGRAM PERSONNEL: The District shall be responsible for determining the amounts of compensation, and times for payments, of Instructor Aides, School Bus Operators, and other personnel providing services under this Agreement, District Worker's Compensation coverage through its Insurance Program for these personneL The director, instructors or instructor aides who are school board employees during the regular school year shall be employed by the District as temporary employees and paid a stipend in accordance with District payroll time periods and procedures. Those employees not employed by the District during the regular school year will be employed through contracted services. 8. REIMBURSEMENT FOR EQUIPMENT, SUPPLIES AND PERSONNEL COSTS. The Monroe County Sheriff s Office and the County have agreed to reimbursement to the District for and $10,000 respectively, for equipment, supplies and personnel costs. The District will submit invoices with supporting documentation to the Monroe County Sheriff's Office, Finance Department, 5525 College Road, Key West, Florida 33040 and to the County of Monroe, Finance Department, 500 Whitehead Street, Key West, Florida 33040. Supporting documentation shall include a showing that the Sheriff s Office and the County are being invoiced separately for their share of total costs and that invoicing does not duplicate billing for the same costs. 9. INVOLVEMENT OF THE SHERIFF'S OFFICE: The Sheriffs Office and the County sole involvement in the performance of this agreement is to reimburse the District at the completion of the program. The Sheriffs Office, The County and the District specifically agree that the District shall be solely responsible for the planning, operation, supervision, control and direction of the program and services contemplated under this Agreement. The intent of this section is that the Sheriff's Office and the County shall only be considered to be a supplier of funds and not an active participant in the performance of the Districts obligations under this agreement. The Sheriff s Office and the County will allocate $ and $10,000 respectively to fund the 2010 Summer Recreation Program. to. ACCOUNTING AND INSPECTION - District shall be responsible for receiving, generating and maintaining documentation in such form and content as may be required by the Office of the Auditor General of Florida in accordance with generally accepted accounting practices. The District shall, from time to time, provide the Sheriff's Office Summer Rec'n. Funds 201 0 2 and the County with copies of such documentation and shall permit access by agents or employees of the County and Sheriff s Office to the books, charts of accounts, and other documents relative to this agreement. The District agrees to assign unique and distinct Project Accounting codes for expenditures make pursuant to this Agreement. II. CONSIDERATION - As consideration for this Agreement, the Sheriffs Office, and the County agrees that (1) the Sheriffs Office and the County will not compete with the District by providing organized Summer Youth Recreation Programs and (2) the Sheriffs Office and the County shall, upon the conclusion of the Summer Youth Recreation Program and within thirty (30) days of the receipt of a complete and correct invoice from the District, pay to the District the sum of all invoices for reimbursement of actual cost to the Summer Youth Program. 12. USE OF FUNDS - The District shall expend the funds received hereunder in accordance with Schedule D attached hereto. To the most practical extent possible, the funds shall be spent for services and programs sited in Key West and Key Largo in proportion to the percentage of children served at each site to the overall enrollment for the Summer 2010 program. 13. NON-RELIANCE BY NON-PARTIES - No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third party claim or entitlement to or benefit of any service or program contemplated hereunder, and the District, The County and Sheriffs Office agree that neither the District The County nor the Sheriffs Office, or its employees shall have the authority to infonn, counsel, or otherwise indicate that any particular individual or group of individuals have entitlement or benefits under this Agreement separate and apart, inferior to, or Superior to the community in general or the general target population contemplated in this Agreement. 13. DISTRICT RESERV A TION OF RIGHT TO MODIFY - The District reserves the right to modify from time to time any of the services or programs contemplated hereunder, but such modifications shall not operate or have the effect of resulting in non- perfonnance of any of the obligations of the District hereunder, nor result in a re- alignment of budget categories for expenditures in an amount in excess of ten percent (10%) of the cash consideration as a whole received from the Sheriffs Office and The County THE DISTRICT SCHOOL BOARD OF MONROE COUNTY, FLORIDA (SEAL) BY: Andy Griffith, Chair ATTEST: Summer Rec'n. Funds 201 0 3 Joseph Burke, Superintendent THE MONROE COUNTY SHERIFF'S OFFICE, MONROE COUNTY FLORIDA (SEAL) BY: Bob Perryam, Sheriff THE BOARD OF COUNTY COMMISSIONERS, MONROE COUNTY FLORIDA (SEAL) BY: Attest: DANNY L. KOLHAGE, Clerk Sylvia Murphy, Mayor By Deputy Clerk Summer Rec'n. Funds 20 I 0 4 SCHEDULE A SUMMER RECREATION ACTIVITIES The activities include, but are not limited to: A. Sports Activities B. Arts and Crafts Activities C. Computer Related Activities D. Reading Related Activities E. Math Activities F. Science Activities Summer Rec'n. Funds 2010 5 SCHEDULE B SUMMER RECREATION ACTIVITIES Program Sites Poinciana Elementary School Key Largo Elementary/Middle School Summer Rec'n. Funds 2010 6 SCHEDULE C SUMMER RECREATION ACTIVITIES (5 days per week for 19 days) Summer Rec'n. Funds 20 10 7 SCHEDULE D SUMMER RECREATION ACTIVITIES (5 days per week for 19 days) Funding Expenditures - if funds available 1. Salaries: Program Director, Site Directors, Instructors, Teacher Aides, Student Aides, Clerical $35000.00 2. Supplies, Game Materials, Equipment (6 Sites) $ 5,000.00 3. Filed Trips/Transportation (In and Out of County) $ 0 TOTAL: $40,000.00. SUMMER RECREATION - tentative 2010 BUDGET Total 2010 Funding $35,000.00 TOTAL FUNDING A V AILABLE $35000.00 Admin. Cost $3500.00 Key West $18,500.00 Key Largo $26,000.00 TOTAL INDIVIDUAL BUDGET $13,000.00 All sites plan to work with 25.1 students to adult ratio. Allocations reflect ratio. Please include 7.65% FICA in your budget for School Board employees 2010 Salary Schedule Certified Teachers teaching non-academic subjects - $20 per hour Non-certified personnel (our teacher aides) - $14.57 per hour College Students - $11.66 per hour High School students - $7.21 per hour Summer Rec'n. Funds 2010 8 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 16, 2010 Division: Monroe Countv Sheriff's Office Bulk Item: Yes .lL No - Department: Grants Staff Contact Person/Phone #: Tamara Snider / (305) 292-7092 AGENDA ITEM WORDING: Approval to apply for the Edward Byrne Justice Assistance (JAG) Local Solicitation Grant, and requesting approval for the Sheriff to be designated as the "signing official" for the funding request, and for the Monroe County Sheriff's Office to be designated as the Organizational Unit; and authorization for the Sheriff to accept the grant and execute any other required grant documents, if awarded. ITEM BACKGROUND: The U.S. Department of Justice announced the receipt of funds to be disbursed through the Edward Byrne JAG Program. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and just information sharing initiatives. JAG funds may be used for law enforcement programs; prosecution and court programs; prevention and education; corrections and community corrections programs; drug treatment and enforcement; planning, evaluation, and teChnology improvement programs; and crime victim and witness programs. The grant funds, if awarded will be used to support the Crisis Intervention Training (CIT) / Implementation & Community Re-Entry Diversion Project for the Sheriff's Office. The deadline for application is June 30, 2010. PREVIOUS RELEVANT BOCC ACTION: None CONTRACTIAGREEMENTCHANGES: N~ STAFF RECOMMENDATIONS: TOTAL COST: $21 ,898.00 INDIRECT COST: BUDGETED: Yes .lLNo - DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: 0.00 SOURCE OF FUNDS: REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year - - APPROVED BY: ~ -- Risk Management ~ County Atty OMS/Purchasing_ DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe County Sheriff Effective Date: October 1, 2010 Expiration Date: September 30,2011 Contract Purpose/Description: Monroe County is participating in the Edward Byrne I JAG - Local Solicitation Grant Funding. The $21,898.00 from the grant will be used to support the Crisis Intervention Training (CIT)/Implementation & Community Re-Entry Diversion Project for the Sheriffs Office approved by the granting agency. Contract Manager: Tamara Snider 292-7092 Monroe County Sheriff's Office (Name) (Ext. ) (Department) for SOCC meetina on June 16, 2010 Aaenda Deadline: June 1, 2010 CONTRACT COSTS Total Dollar Value of Contract: $21,898.00 Current Year Portion: $21,898.00 Budgeted? Yes X No Account Codes: -XXXXXX Grant: $21,898.00 County Match: $0.00 ADDITIONAL COSTS: $0.00 Estimated Ongoing Costs: $0.00 CONTRACT REVIEW Date Out Date In Division Director~ of~j'/Io - Risk Management &a.}(lJ 6ct7---iU OMS/Purchasing ='0 YesD NoD --1- dt 110 County Attorney (,. \~ YesD NO)Q J-J:; ~ {O Comments: - OMS Form Revised 9/11/95 MCP #2 FY2010 JAG Proeram Narrative (Attachment 1) "Crisis Intervention TraininglImplementation & Community Reentry Diversion Project" Introduction In an effort to address the reentry from jail of individuals with co-occurring mental illness and substance use disorders, the National GAINS Center conducted a series of meetings with jail administrators and reviewed programmatic reentry efforts around the country. This process resulted in the development of the Assess, Plan, Identify and Coordinate (APIC) model to inform transition planning for the people with co-occurring mental illness and substance use disorders; improve the chances of successful reentry, and reduce relapse and recidivism. The Monroe County Criminal Justice, Substance Abuse and Mental Health Diversion Project embraces the APIC model for reentry services and also applies the elements of assessment, planning, identifying and coordinating to other needs for services by individuals with substance abuse, mental illness, and co-occurring disorders. The only position in Monroe County designed specifically to plan and implement Criminal Justice Diversion Reentry programs and services has been the Criminal Justice, Mental Health, and Substance Abuse Diversion Project Director through the Monroe County Sheriffs Office. Since October 1,2009; the focus of this Diversion Project has been on the target populations of incarcerated individuals who manifested substance abuse and mental health, are homeless, or are veterans. The primary goal has been to reduce jail recidivism and achieve successful reentry into the community. 1 Through the Diversion Project, the Monroe County Sheriffs Office Jail Recidivism Task Force was established to provide a vehicle for comprehensive criminal justice planning by bringing together community leaders in the areas of law enforcement, courts, prosecutors, defenders, correction officials, probation, mental health and substance providers/agencies, workforce development resources, and consumers/family members. The Task Force members worked together to assess local needs and gaps in community resources and make recommendations for the development of strategies, interventions, and services to address the Reentry issues for these populations in Monroe County. Per the recommendation of the Task Force and in collaboration with the 11 th Judicial Circuit in Miami-Dade County, the Diversion Project coordinated an initial brief Crisis Intervention Training (CIT) event involving the law enforcement entities of the Monroe County Sheriffs Office and Key West Police Department. As a next step the Diversion Project has identified a need to plan, coordinate, and implement a "40 hour Crisis Intervention Training", based upon the Memphis Model. The Monroe County Sheriffs Office and the Jail Recidivism Task Force recognize the urgent need to enhance and expand these initial Diversion Project accomplishments in order to address law enforcement and jail based diversion and reentry issues for the benefit of all members of our community in Monroe County. ProDosed Proe:ram In an effort to specifically address the population of individuals within Monroe County, whose substance abuse, mental illness, and co-occurring disorders, are most likely to result in 2 involvement in the criminal justice system, the Monroe County Criminal Justice, Substance Abuse and Mental Health Diversion Project proposes the following: Enhance and expand the Crisis Intervention Training (CIT) initiated this year . Assess: Based upon the data provided by both the Key West Police Department and the Monroe County Jail, there is a significant population of individuals with substance abuse, mental illness, and co-occurring disorders, whose cycle of repeated incarcerations may be interrupted by intervening at the point of arrest and referring to treatment options, rather than proceeding to incarceration. . Plan: At both the system and community levels, the Diversion Project proposes to plan, develop, and coordinate the training and implementation of Crisis Intervention Training Teams. This includes discerning the problems and resources unique to our own community to appropriately and efficiently match needs with resources; and incorporating the various stakeholders' perspective, to achieve implementation that is genuinely responsive to the needs and concerns of the individual, various law enforcement entities, criminal justice organizations, receiving facilities, treatment providers; and consumer/family members. . Identify: Initially; the Project will work with the law enforcement entities to identify the personnel who will participate in the CIT Training. Next; personnel from the law enforcement community will be identified, who will become the ongoing Trainers to assist the Diversion Project Director with creating and implementing the trainings throughout the year for all three entities of local law enforcement. 3 . Coordinate: The Project will provide a vehicle for more effective coordination and communication among all participating law enforcement, criminal justice personnel, and treatment providers involved in the CIT process, to provide collaborative problem solving on an ongoing process as CrT Teams are implemented in the community. For individuals who become incarcerated because of behaviors relating to their substance abuse, mental illness and/or co-occurring disorders, the Monroe County Criminal Justice, Substance Abuse and Mental Health Diversion Project proposes the following: Implement a system of community reentry services, designed for this specialized population . Assess: The Project will use standardized instruments to quickly and comprehensively collect information on the inmate's social and clinical needs and public safety risks. . Plan: At both system and individual levels, plan for the treatment and services required to address the identified needs. Know the problems and resources unique to Monroe County so that we may appropriately and efficiently match the needs with available resources. We will incorporate the inmate's perspective in the transition plan. . Identify: The Project will identify community and correctional programs responsible for providing post release services. The inmate will be provided with a written transition / reentry plan designed to address his / her specific needs, including resource contacts, locations, and when possible the establishment of appointments. . Coordinate: The Diversion Project will coordinate the transition plan to ensure that implementation occurs and gaps in the community are filled. At the systems level, the 4 Jail Recidivism Task Force will be responsible for coordinating the multidisciplinary action of all the agencies involved The funding provided through this grant will provide 624 hours of service for one year. The Monroe County Criminal Justice, Mental Health and Substance Abuse Diversion Project intends to focus these hours on the proposed services in a way to maximize the impact for both individuals and system development. It is anticipated that 3 CIT trainings will be provided during this year, training a total of 45 law enforcement, criminal justice, and correctional personnel. It is anticipated that a total of 36 inmates during this year will receive community reentry planning services. The time needed for identifying eligible inmates, assessing needs, and developing a reentry plan with each inmate is expected to be approximately 10 hours per inmate. Statement of Need Monroe County is considered to be an area of critical need with inadequate resources, to meet the needs of a disproportionately high percentage of individuals with Mental Illness or Co- Occurring Disorders, in need of services. Monroe County has the third highest incarceration rate in the State of Florida. The Homeless rate in Monroe County is the one of the highest per capita, in the State of Florida. Monroe County has only 12 Adult residential Substance Abuse treatment beds. There is only 1 Assisted Living Facility with a Mental Health License serving a total of 16 clients, which usually has a 1 year waiting list; and only 1 permanent Housing facility with a total of28 beds willing toJake individuals with serious Mental Illness. While the County is fortunate to have Adult and Juvenile Drug Courts, the availability of treatment options for referral is minimal. The Community Mental Health Centers are under funded and over capacity. There is no Mental Health Court or special docket to handle the high number of persons arrested 5 for misdemeanors and certain felonies, who are in need of mental health and/or co-occurring disorder services. Mental Illness and Substance Abuse Serious mental illness is highly correlated with substance dependency or abuse. On a local level, the Monroe County Jail estimates that approximately 10% to 15% of inmates experience mental illness. In 2008, a group composed of representatives of Pre- Trial Services, Public Defender, Monroe County Detention Center Classification, Prison Health Services, Jail In-House Program, Jail Diversion and Forensic staff, and Watch Commanders, identified forty-four (44) frequent repeaters who are considered to have a Mental Illness or Co-Occurring (Mental Illness and Substance Abuse) Disorders. They were incarcerated a total of 5,053 days during FY 2007- 2008 period, costing the Jail/ County $372,204. 75% were male, 25% were female, and 36% were homeless. Fifty three percent (53%) were repeat offenders during the same year. This study also indicates a progression in the seriousness of the crimes committed, as their Mental Illness progressed untreated, resulting in subsequent incarceration for felony offenses. A second study reviewed inmates with the highest number of incarcerations and their charges. There were 14 inmates with histories of Mental Illness or Co-Occurring Disorders, with a number of incarcerations ranging from 5 to 11 times during the FY 2007 - 2008. Eleven or 79% had 7 or more incarcerations. 86% were male, 14% female. Nine had misdemeanor charges - all for municipal ordinance violations. Five or 36% were homeless. They accounted for 2,501 days in jail, or $184,000.00 cost to Monroe County. A third study of individuals with the charge of Trespassing (a frequent indicator of both Mental Illness and homelessness) indicated 10 individuals with a total of 39 incarcerations for more than 6 a total of 1,487 days in jail. 80% were male, 20% female. The unduplicated days of incarceration of the above three groups reviewed was a total of 8,358 days during that FY, at a cost to the County of$617,860. During the 14 month period of 12/07 through 2/09, the Jail had 37 individuals booked under the Code of Signal 20 or Mental Illness. During that same period 37 inmates received 3.210's or psychiatric evaluations. The Key West Police Department reported in 2008, a total of 4,604 incidents responded to related to the following classifications: intoxicated drivers, intoxicated persons, mentally disturbed, trespass / unwanted persons, suicide attempts/suicide completion, quality of life nuisance, city ordinance violations. These incidents required a total of3,900 hours by an average of2.5 officers, costing the City of Key West approximately $263,250. Homelessness A study conducted in 2008, by the Monroe Criminal Justice, Mental Health and Substance Abuse Diversion Project, of Emergency and Transitional Housing services in Key West reported that 50% to 72% of the Transitional Housing populations and 60 % of the Emergency Housing population have been arrested. In addition, the study reported that 47% to 67% of the Transitional Housing participants have received counseling for Mental Health or Substance Abuse, while only 14% of the Emergency Housing participants reported receiving counseling for Mental or Substance Abuse. According to the Florida Keys Outreach Coalition, the largest provider of Homeless services in Monroe County, 79% of their clients have substance abuse issues. Based upon a state survey conducted in 2006 by the University of South Florida - Florida Mental Health Institute - Florida Criminal Justice, Mental Health, and Substance Abuse Technical 7 Assistance Center, the following information was identified for Monroe County. Where available, 2008 updates are provided. Crime Data Number of Arrests in County 10753 Number of Individuals Arrested in County 512] Demographics of Arrestees within County Male % 81.43 Female % 18.28 African American % 13.26 White % 85.55 Other % 1.19 Number of Medicaid Enrolled Individuals 949 Percentage of Medicaid Enrolled Individuals 18.53 Anticioated Coordination Efforts - Related Justice Funds Monroe County will continue to apply for Bureau of Justice Assistance funding for needed future Jail Diversion and Reentry programs to serve inmates with Substance Abuse, Mental Illness, or Co-Occurring Disorders. This is a very specialized and highly resource consumptive population. In addition, a goal for this kind of BJA funded program would be to work with the Courts in the development of specialized dockets to facilitate the diversion and undue detention of these individuals. The Crisis Intervention Training and Community Reentry Project would complement these kinds of programs serving inmates who may have Substance Abuse, Mental Illness problems and lor Co-Occurring Disorders first, by assisting the individual in avoiding incarceration and providing referrals for appropriate treatment, as an alternative to incarceration; secondly, by assisting the officer in the field and in the Detention Center to be better skilled to identify, respond, deescalate a volatile, risky situation with person who may have Substance Abuse and Mental Health issues; and lastly, by assisting individuals with these problems who have become incarcerated, to make a positive transition back into the community utilizing both 8 internal correctional system and external community resources. The scope of the Monroe County Sheriff's Office Jail Recidivism Task Force includes all of these populations. Proe:ram Objectives J Measurable Outcomes Program / Function Obiectives Measurable Outcomes Crisis Intervention 1. CIT Training provided to Law Number of training requests Training (CIT) Enforcement received Number of training events held Number of criminal justice staff completing training Percent of criminal justice staff rating the training as useful 2. CIT Training also provided to Number of training requests community stakeholders, including received criminal justice personnel. Number of training events held Number of community stakeholders staff completing training Percent of community stakeholders staff rating the training as useful Reentry Planning 1. Use of comprehensive evidence base Number of tools used in each screening tools for: area Medical I Health Medical I Health Mental Health Mental Health Substance Abuse Substance Abuse Housing Housing Education Education Employment Employment Readiness for Change Readiness for Change Reentry Planning 2. Make recommendations for referrals Number of referrals completed to In-Jail Programs and services Percentage of referrals completed Number of referrals made Reentry Planning 3. Development of individualized Number of participating inmates reentry plan for participating inmates, Number of plans completed identifying and referring to specific Percentage of plans completed community resources Number of referrals to community agencies made Percentage of referrals completed. 9 Reentry Planning 4. Completion of Reentry Planning Number of participating inmates services completing Reentry Planning services prior to release Number of participating inmates re-offending / re-arrested within 6 months Number of participating inmates re-offending / re-arrested within 1 year Community 1. Continuation of the Jail Recidivism Minutes recorded from Collaboration Task Force meetings delineating discussion of accomplishments, barriers, recommended strategies 2. Submission of yearly summary of Report of Task Force progress& accomplishments and recommendations identified criminal justice to MCSO /community future needs Irecommendations to MCSO Ore:anization CaDabilities and Competencies The Monroe County Sheriffs Office is capable and experienced in successfully receiving, managing and reporting on local, state and federal grants, and cooperative agreements. With a solid history of awards from federal, state, private corporate grant programs, the MCSO has proven itself to be a competent steward in all fiscal aspects of its operations and programs. All grant awards have been carried out in a prudent, successful manner with strong management and timely reporting - an indicator of strong organizational capacity. MCSO has no history of delinquencies or negative findings from funding sources. Based upon extensive experience and the variety of grants received, the MeSO financial department is fully capable of tracking all draw-downs and grant expenditures separately from other federal funding, through established financial policies, procedures, and practices. 10 In addition to financial accountability, MCSO has demonstrated its commitment and capability in the development of programs to support inmates' needs with programs established with evidence-based and best clinical practices models. Examples of this include: . The Jail In-house Program (JIP), a 6 month Substance Abuse treatment program that has demonstrated the effectiveness of treatment for inmates. The recidivism rate for the overall inmate population is approximately 70% re-incarceration within 1 year. The recidivism rate for the JIP Substance Abuse program inmates is 27%. . The Women in Transition Program (WIT), an established 6- month treatment program for incarcerated women with a history of homelessness, who have Co- Occurring Substance Abuse and Mental Health Disorders. This SAMHSA Grant program was established in partnership with a local Women's Housing Program, and a local Outpatient Substance Abuse and Mental Health Center. . Jail Diversion Case Management and Forensic Case Management services are contracted from the Care Center for Mental Health ap.d funded through the State of Florida Department of Children and Families. . Mental Health Counseling is provided to the inmate population on a referral basis, through Prison Health Services, the contracted Medical and Psychiatric Services provider for the Jail. In addition to the Jail Services, the MCSO has provided leadership in the community. Chief Tommy Taylor, Commander of Corrections, has served as the Chairperson of the Monroe County Sheriff's Office Jail Recidivism Task force. The agencies and grassroots organizations that make up the non-profit community in Monroe County are a close-knit group working closely together on a daily basis to best serve the citizens living in the Florida Keys. The MCSO goes to 11 great lengths to collaborate with the groups and individuals who can positively impact the lives of the inmates. The MCSO Diversion Project Director and other staffroutinely participate in the community collaboration efforts including: the Community Alliance, the Substance Abuse and Mental Health Planning Council, the Inter-Agency Council; the Juvenile Justice Board; the Southernmost Homeless Assistance League; and the Florida Keys Community College Workforce Advisory Committee. Monroe County was the second highest scoring applicant for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Act Planning Grants Program in the state of Florida. 12 FY2010 JAG Proe:ram Bude:et Detail Narrative (Attachment 2) A. Personnel: Total Personnel Cost is $15,986. Project Director $15,986. The Project Director, (TBH) will devote 624 hours to the project, representing $15,986 in annual salary. The Project Director is responsible for the development and implementation of the program, including: training of law enforcement, correctional, criminal justice, and community providers regarding the program, development of policies and procedures for coordination and collaboration with community stakeholders with the jail, law enforcement, the courts/criminal justice, treatment/community resources, and supervision systems, development of additional resources for services expansion, and sustainability. The Project Director will have a Master's Degree in a behavioral health field, extensive experience in clinical and community services, and experience with the criminal justice population. Note: Cost of Living: The salaries/wages established for these positions take into account the remoteness and extreme high cost ofliving in the Florida Keys. The Price Level Index is 109.63, while the Florida State Average is 100, making it the most expensive place in the State of Florida to live and work. In addition, Monroe County ranks first among the State's counties in the cost of housing and health care, and third in the cost of food and beverages. B. Fringe Benefits Total Fringe Benefits Cost is: $5.912. These are standard fringe benefits for Project personnel. Fringe Benefits include: Wellness FICA; Retirement; Health Insurance; Life Insurance; Professional Liability; Statutory Death Liability; Workman's Compo Project Director Benefits $5,912. C. Travel: $ -0- D. Equipment: $ -0- E. Supplies: $ -O- F. Construction: $ -0- G. Consultant / Contractual: $ -0- H. Other: $ -0- Total Direct Costs: $21 ,898 Total Project Amount $21, 898. FY 2010 JAG Program: Local Solicitation Request $21,898 These grant funds will supplement existing funding for the Diversion Project Director. It will not supplant said funding. Although there is no match requirement, the Monroe County Sheriff's Office will provide the Diversion Project Director with office space, office furniture, office supplies, telephone, computer, and other office necessities at no cost to this grant. Costs saved through the success of the offender re-entry program and eIT will be reinvested into improved policing efforts working with the identified population. OMS APPROVAL NO. 1121-0188 EXPIRES 5-98 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. N ame/Position Computation Cost Ipostilion 1, Diversion Project Director II Salary wlo Benefits 11$15.986.00 I I Position 2 II II I I Postilion 3 II II I I Postition 4 II II I Ip~m;M 5 II II I I Postilion 6 SUB-TOTAL $15,986.00 B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position Computation Cost Fringe benefit 1, Diversion Project Director Wellness, Retirement, FICA, H.I., L.I., Professional Li $5,912.00 I IFringe benefit 2 II I I IFringe benefit 3 II I I IFringe benefit 4 II I I I Fri nge benefit 5 II I I SUB-TOTAL $5,912.00 Total Personnel & Fringe Benefits $21,898.00 OJP FORM 7150/1 (5-95) c. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost l:rravel entry 1, two lines per II IINIA IINIA 11$0.00 I entry NIA ITravel entry 2 I II I II I ITravel entry 3 II II I ITravel entry 4 II II I ITravel entry 5 II II I ITravel entry 6 II II I ITravel entry 7 II II I TOTAL $0.00 D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success ofthe project. Attach a narrative describing the procurement method to be used. Item Computation Cost IEquiPment entry 1> one line per entry IINIA I 1$0.00 I leQiupment entry 2 II I 1 I leqUiPment entry 3 II I 1 I lequiPment entry 4 I [ 1 1 I leqUiPment entry 5 II 1 I I TOTAL $0.00 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course oftPe project. Supply Items Computation Cost ISUPPIY item 1, one line per entry I N/A I 1$0.00 ISUPPIY item 2 I I I ISUPPIY item 3 I I I ISUPPIY item 4 I I I ISUPPIY item 5 I I I ISUPPIY item 6 I I I ISUPPIY item 7 I I I I'"PO'Y 'tem 8 I 1 I I I supply item 9 TOTAL $0.00 F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost four lines per entry, use boxes below or an additional I~A 11$0000 page for more space if required I I II II I I II II I I II II I TOTAL $0.00 G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees; For each consultant enter the name, if known, service to be provided, hourly or daily fee (8.hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from DIP. Name of Consultant Service Provided Computation Cost ISUPPIY item 1, one line per entry I maximum of three lines I 11$0.00 I I Supply item 1, one Ii ne per entry I I II I I Supply item 1, one line per entry I I II I I Supply item 1, one line per entry I I II I Subtotal $0.00 Consultant Expenses; List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost Consultant expense entry 1, one line PEl! Imaximum of three lines I I I I II I I Ilmaximum of three lines I Iconsultant expense entry 1, one line p,.jlmaximum of three lines I Subtotal $0.00 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost maximum of four lines, additional information should be attached on a separate sheet(s) Im",m"m of fa", II." I I Subtotal $0.00 TOTAL $0.00 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost I"'A IlwA II I I II I I I I II I I I I II I I I I II II I I II I I I TOTAL $0.00 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost lone line per entry IN/A 1$0.00 I lone line per entry IN/A I I I I I I I I I I I I I I I I I I TOTAL $0.00 Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $15,986.00 B. Fringe Benefits $5,912.00 C. Travel $0.00 D. Equipment $0.00 E. Supplies $0.00 F. Construction $0.00 G. Consultants/Contracts $0.00 H. Other $0.00 Total Direct Costs $21,898.00 I. Indirect Costs $0.00 TOTAL PROJECT COSTS $21,898.00 Federal Request $21,898.00 Non-Federal Amount FY2010 JAG Pro2ram Review Narrative (Attachment 3) In accordance with the policies and procedures of the Monroe County Board of County Commissioners, grant applications and other such documents must go through a submission and review process. First the application is submitted as an agenda item for the BOCC. The agenda is then published in local newspapers, and on the Monroe County Board of Commissioners website, per the Florida Sunshine Laws. The application is available for review on the BOCC website, approximately two to three weeks in advance of the scheduled meeting. A copy ofthe grant application is sent to each Commissioner for review, prior to the Commission meeting at which the agenda item - application - is discussed in a public forum. At this time the application is presented at the meeting, and the opportunity for citizens and neighborhood or community organizations, to provide comment is made available. Following the submission of the application, and presentation of the application at the BOCC meeting, the Commissioners make public comment then choose to approve or deny the application. The Monroe County Board of County Commissioners will review this grant submission on June 16,2010 at a regularly scheduled Board meeting. FY2010 JAG Prol!:ram Abstract (Attachment 4) "Crisis Intervention Training/Implementation & Community Reentry Diversion Project" Under the auspices of the FY2010 Justice Assistance Grant (JAG) Program, the Monroe County Sheriff's Office (MCSO) intends to address crime and reduce recidivism by improving the effectiveness and efficiency of the criminal justice system, processes, and procedures, by providing training and coordination to law enforcement, and by providing reentry planning for inmates to access services in the community. To this end, the MCSO Diversion Project proposes enhancing and expanding the Crisis Intervention Training (CrT) for law enforcement that was initiated this year, implementation ofCIT Teams in the community, and continued collaboration, coordination, and strategic planning with criminal justice/community stakeholders through the MCSO Jail Recidivism Task Force. The Diversion Project also proposes to implement a system of community reentry services, designed for the specialized population of Substance Abuse, Mental Illness, and Co-Occurring Disorders. The project will identify and assist inmates with these issues to develop an individual transition plan to prepare for community reentry and access to treatment and community resources. The Diversion Project will use an evidenced based model for informing the provision and community implementation of eIT Training/Teams and implementation of a system of community reentry services for this specialized population. u.s. Department of Justice Office of Justice Programs Bureau of Justice Assistance The U.S. Deoartment of Justice, Office of Justice Proarams' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2010 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2010 JAG Allocations List. To view this list, go to WWW.OiD.usdoi.aov/BJAlarant/10iaaallocations.html. For JAG program purposes, a unit of local government is: a town, township, village. parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior and pUblished in the Federal Reaister). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline This application must be submitted through OJP's Grants Manaaement System (GMS). Registration with OJP's Grant Manaaement Svstem (GMS) is required prior to application submission. (See ~How to Apply," page 6.) All applications are due by 8:00 p.m. eastern time on June 30,2010 (See "Deadlines: Registration and Application," page 1.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HeloDesk@usdoi.aov. Note: The GMS Support Hotline hours of operation are Monday-Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with the requirements of this solicitation, contact your State Policy Advisor: www.oio.usdoi.aov/BJAlresource/ProaramsOffice.ocIf. Release date: April 26, 2010 CONTENTS Overview 1 Deadlines: Registration and Application 1 Eligibility 1 JAG Program-Specific Information 1 How to Apply 6 What an Application Must Include: 7 Standard Form 424 Program Narrative Budget and Budget Narrative Review Narrative Abstract Review Process 8 Additional Requirements 9 Application Checklist 10 OMS No. 1121-0329 ii Approval expires 02/28/13 Edward Byrne Memorial Justice Assistance Grant (JAG) Program CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751 (a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG-funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m. eastern time on June 3D, 2010 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on June 30,2010. Please see the "How to Apply" section, page 6, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program-Specific Information All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Established to streamline justice funding and grant administration, the JAG Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based,.on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most. Formula The Bureau of Justice Statistics (BJS) calculates, for each state and territory, a minimum base allocation which, based on the Congressionally mandated JAG formula, can be enhanced by (1) the state's share of the national population, and (2) the state's share of the country's Part 1 violent crime statistics. Once the state funding is calculated, 60 percent of the allocation is awarded to the state and 40 percent to eligible units of local government (please note that the territories and District of Columbia are exempt from this part of the formula). Eligible state/territory recipients are entitled to the previously mentioned 60 percent state allocation plus any funds designated for the state's units of local government whose direct allocation would be less than $10,000. Funds from these "less than $10,000 jurisdictions" are added to the state allocation and must be distributed by the state to state police departments OMB No. 1121-0329 1 Approval expires 02/28/13 that provide criminal justice services to units of local government and units of local government that were not eligible for a direct award of $10,000 or more. In addition, the formula then calculates direct allocations for local governments within each state, based on their share of the total violent crime reported within the state. Local governments entitled to at least $10,000 awards may apply directly to BJA for local JAG grants. States also have a variable percentage of the allocation that is required to be "passed through" to units of local government. This amount, also calculated by BJS, is based on each state's crime expenditures. Updated Variable Pass-through percentages (VPT), which State Administering Agencies (SM) are required to use in the administration of Fiscal Year 2010 JAG awards, can be found at: www.oic.usdoi.aov/BJAlarantliaa10/10JAGvct.cdf. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.oic.usdoi.aov/BJAlarantliaa.html. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: . Law enforcement programs. . Prosecution and court programs. . Prevention and education programs. . Corrections and community corrections programs. . Drug treatment and enforcement programs. . Planning, evaluation, and technology improvement programs. . Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.oio.usdoLaov/BJAlarantlbvrneouroose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, all of DOJ, and especially OJP and BJA. wish to ensure that local JAG recipients are aware of several areas of national focus and priority for DOJ that may be of help in maximizing the effectiveness of the Byrne/JAG funding at the state and local level. As an overall framework for success, we encourage comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement. courts. prosecutors, defenders, OMS No. 1121-0329 2 Approval expires 02/28/13 corrections officials, and other stakeholders to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence-based and have been proven effective; in a difficult budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven. However, we recognize that state and local programs can also be wonderful laboratories for innovative programs that can be models for other states and localities addressing difficult problems. BJA has made resources available to state administering agencies and others to provide training and technical assistance in identifying and using evidence-based practices as the outcome of a comprehensive and strategic justice plan in the state or local community. In addition to these overarching considerations, and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state to join us in addressing these challenges as a part of our Justice Assistance Grants partnership. A key priority for the Department of Justice and, indeed, the entire Administration, is effective counterterrorism and terrorism prevention programs. We recognize that state and local law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the United States by both domestic and international extremist organizations. Preventing terrorism remains the first goal of the Department of Justice's strategic plan and remains a priority for BJA. Another key priority area is ensuring that justice is truly done in the criminal justice system-the Attorney General has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge, however, the Attorney General is also acutely aware that without adequate funding for the courts, prosecution, problem-solving courts, and other Innovative, cost-saving alternatives to incarceration, true justice cannot be achieved. As important as a well-functioning court system is "Smart Policing"-evidence-based and data- driven law enforcement efforts that allow agencies to maximize their resources and more efficiently target emerging and chronic crime problems, hopefully preventing crimes before they occur and ultimately lessening the burden on the courts and the justice system overall. As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual property crimes that threaten our economic growth and stability. In order to lessen the burden on what has been described as an overreliance on incarceration, it is essential that those who have served time can transition back into the community and into crime-free pro-social lives. To do this, we will emphasize smart and effective approaches to offender reentry and will support statewide and local efforts in justice reinvestment, which reduces costly spending on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who are exposed to violence are responded to effectively so that these experiences do not risk the futures of these children and do not fuel the cycle of violence. OMS No. 1121-0329 3 Approva I expires 02/28/13 These priorities and others will be the focus of our efforts during FY 2010, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and perfonnance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must detennine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed. and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.oio.usdoi.aov/BJAlarant/iaa10/10JAGMOU.odf. Failure to submit a singed MOU may result In the attachment of a withholding special condition at the time of award, preventing the draw-down of funds until the required information is submitted. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Failure to submit a review narrative including the required governing body notification Information may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community-based organizations. Failure to submit a review narrative including the required public comment OMS No. 1121-0329 4 Approval expires 02/28/13 information may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information Is submitted. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund mayor may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: . Vehicles (excluding police cruisers). vessels (excluding police boats), or aircraft (excluding police helicopters). . Luxury items. . Real estate. . Construction projects (other than penal or correctional institutions). . Any similar matters. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS (httos:/Iarants,oiD.Usdoi.aov). To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Additionally, applicants must discuss in their application their methods for collecting data for performance measures. Please refer to "What An Application Must Include~ (below), for additional information on applicant responsibilities for collecting and reporting data. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.biaDerformancetools.ora. OMS No. 1121-0329 5 Approval expires 02/28/13 Budget Information Match Requirement While match is not required with the JAG Program, match can be used as an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives. How to Apply Applications will be submitted through OJP's Grants Management System (GMS). GMS is a web-based, data-driven computer application that provides cradle to grave support for the application, award, and management of grants at OJP. Applicants should begin the process immediately to meet the GMS registration deadline, especially if this is the first time they have used the system. Complete instructions on how to register and submit an application in GMS can be found at www,oio.usdoLaov/gmscbt/. If you experience technical difficulties at any point during this process, please email the GMS.HeloDesk@usdoi.aov or call 1-888-549-9901 (option 3), Monday-Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. The Office of Justice Programs highly recommends starting the registration process as early as possible to prevent delays in the application submission by the specified deadline. All applicants are required to complete the following six steps, before an application can be sub mitted through GMS; 1. Acquire a DUNS (Data Universal Numbering System) Number. A DUNS number is required to submit an application in GMS. The Office of Management and Budget requires that all businesses and nonprofit applicants for Federal funds include a DUNS number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and sub-recipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling 1-866-705-5711 or by applying online at www.dunandbradstreet.com. Individuals are exempt from this requirement. 2. Acquire or Renew Registration with the Central Contractor Registration (CCR) Database. CCR registration is required to receive funding. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the CCR database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. Organizations that have previously submitted applications via Grants.gov are already registered with CeR, as it is a requirement for Grants.gov registration. If you have previously registered with CCR, your registration must be updated or renewed at least once per year to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.aov. 3. Acquire a GMS Username and Password. If you are a new user, please create a GMS profile by selecting the first time user link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.oio.usdoLaov/amscbt/. 4. Search for the Funding Opportunity on GMS. After you log in to GMS or complete your GMS profile for your username and password, go to the Funding Opportunities link on the OMS No. 1121-0329 6 Approval expires 02128/13 left hand side of the page. Please select BJA and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program-Local Solicitation. 5. Select the Apply Online Button Associated with the Solicitation Title. The search results from step 4 will display the solicitation title along with the Registration and Application Deadlines for this funding opportunity. Please select the Apply Online button in the Action Column to create an application in the system. 6. Submit an Application Consistent with this Solicitation by Following the Directions In GMS. Once the application is completed and submitted, GMS will display a confirmation screen stating your submission was successful. ImDortant: You are urged to submit your application at least 72 hours prior to the application deadline. Note: OJP's Grants Manaaement SyStem IGMS) does not acceDt executable file tYDeS as aDDlication attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".Iog," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If you experience unforeseen GMS technical issues beyond your control which prevent you from submitting your application by the deadline, you should immediately contact the GMS Help Desk at 1-888-549~9901, option 3 to report the difficulties and obtain a GMS Help Desk Tracking number. Additionally, within 24 hours after the deadline you must contact BJA staff and request approval to submit your application. At that time, BJA staff will require you to email the complete grant application, your DUNS number, and provide a GMS Help Desk tracking number(s). After the program office reviews all of the information submitted, and validates with the GMS Helpdesk the technical issues you reported, OJP will contact you to either approve or deny your request to submit a late application. If the technical issues you reported cannot be validated, your late application will not be accepted. The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process and apply for a DUNS number and/or complete the CCR registration in sufficient time; (2) failure to follow GMS instructions on how to register and apply as posted on its website; (3) failure to follow all of the instructions in the OJP solicitation; and (4) technical issues experienced with the applicant's computer or information technology (IT) environment. Notifications regarding known technical problems with GMS are posted on the OJP funding web page, WWW.OiD.Usdoi.cov/funding/solicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, may result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. OMB No. 1121-0329 7 Approval expires 02/28/13 Standard Form 424 Please see www07.arants.gov/assets/SF424Instructions.Ddffor instructions on how to complete your SF-424. Program Narrative (Attachment 1) Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit an appropriate program narrative may result In the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Budget and Budget Narrative (Attachment 2) Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.oio.usdoLaov/fundina/forms/budoet detail.odf. Failure to submit an appropriate budget and budget narrative may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Review Narrative (Attachment 3) Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit an appropriate review narrative may result in the attachment of a withholding special condition at the time of award, preventing the drawdown of funds until the required information is submitted. Abstract (Attachment 4) Applicants are requested to provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. The abstract must not exceed a half-page, or 400-500 words. Review Process OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of Justice Assistance reviews the application to make sure that the information presented is reasonable, understandable, measurable. and achievable, as well as consistent with the solicitation. OMS No. 1121-0329 8 Approval expires 02/28/13 Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.oip.usdoi.Qov/fundinaJother reauirements.htm. . Civil Riahts Compliance . Faith-Based and Other Community Organizations . Confidentiality and Human Subjects Protection (if applicable) . Anti-Lobbying Act . Financial and Government Audit Requirements . National Environmental Policy Act (NEPA) (if applicable) . DOJ Information Technology Standards (if applicable) . Single Point of Contact Review . Nonsupplanting of State or Local Funds . Criminal Penalty for False Statements . Compliance with Office of Justice Proarams Financial Guide . Suspension or Termination of Funding . Nonprofit Organizations . For-Profit Organizations . Government Performance and Results Act (GPRA) . Rights in Intellectual Property . Federal Funding Accountability and Transparency Act (FFATA) of 2006 . Awards in excess of $5,000,000 - federal taxes certification requirement OMS No. 1121-0329 9 Approval expires 02/28/13 Application Checklist FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to aid you in developing your application. Eligibility Requirement: _ The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page _ The federal amount requested is within the allowable limit of the FY 2010 JAG. Allocations List as listed on BJA's JAG web page The Application Components: _ Program Narrative _ Budget and Budget Narrative _ Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) Abstract _ Memorandum of Understanding (MOU), if in a funding disparity Program Narrative Format: _ Double-spaced _ 12-point standard font _ Not less than 1" margins Abstract Format: _ 12-point standard font _ Not less than 1" margins _ ~ page or less Other: - Standard 424 Form - DUNS Number _ CCR Registration OMS No. 1121-0329 10 Approval expires 02/28/13