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M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: June 1, 2010 SUBJECT: County Divisions’ Monthly Activity Report for May, 2010 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT – MAY, 2010 KEY WEST AIRPORT In May passenger figures for April were compiled. During that month, the six airlines serving Key West International Airport carried a total of 54,040 passengers. This is a 9.5% increase over April of 2009. Total passenger numbers for the first four months of calendar 2010 are up 16.6% over the same period in 2009. th AirTran Airlines began daily service to Orlando in May. On Dec. 17 of last year, they began the service on a four day a week basis. However, because of positive community response and high load factor numbers, the schedule has been expanded to one round trip flight per day, seven days per week. We moved the abandoned and disabled Cuban airliner in preparation for the start of the long awaited Runway Safety Area (RSA) Project. Construction is slated to begin th on June 7. For the first time ever, credit cards are now being accepted as payment for parking fees at our public parking lot. MARATHON AIRPORT An Economic Impact of the Florida Keys Marathon Airport Summary Report has been prepared by the Florida Department of Transportation.The airport’s total annual economic impact follows: Direct Impacts: $12,120,000 Indirect Impacts: $8,888,800 Multiplier Impacts: $16,764,800 Total Employment: 387 jobs Total Economic Activity: $37,773,600 Total Payroll: $12,132,800 The annual FAA Part 139 Inspection will be conducted on June 3 & 4, 2010. Annual initial and recurrent training classes associated and/or related to FAR Part 139 operations and certification has been completed. General Aviation Security Plan, as revised, is being reviewed and pending approval by the Aviation Office, Florida Department of Transportation. 1 Airport Emergency Plan (AEP), as revised, is being reviewed and pending approval by the FAA. Project Pre-Application has been revised for submittal to the FAA for Taxiway Pavement Marking Upgrade design and installation, Terminal Sewer Laterals design and Wildlife Hazard Assessment. Several construction and operations related projects continue to be in various stages of completion at the airport including: Renewal agreements for several concession and property leases are being prepared for presentation to the BOCC. The Environmental Assessment Project associated with the runway extension and runway relocation proposals is on-going. A Modification to Standards regarding the Runway Object Free Area (ROFA) is under review by the FAA. Project funding is through an FAA Grant. Airport Rescue Fire Fighting (ARFF), Index A, vehicle is currently being manufactured; funding for this project is through an FDOT Joint Participation Agreement (JPA). EMPLOYEE SERVICES I. Website Updates (other than normal position vacancy updates, etc.): Benefits: KPHA Provider Directory Updates EAP monthly bulletin Human Resources: Updated 3 job descriptions II. Turnover Numbers To Date: May 2010 Turnover: .78% Turnover as of last May 2009: 4.64% Turnover 2010: 3.50% Resignations: 3 Terminations: 0 Retired: 1 Deceased: 0 Layoffs:0 III.Major Activities/Meetings: Division Director attended Florida Records Management Association Conference as Membership Director Human Resources IAFF Negotiation meeting Drafted policy on staffing shelters with employees during disaster and emailed to all employees to solicit volunteers. Monroe County (EEO Coordinator) received appreciation award from TIES for Employee Service Division support of TIES (Transition to Independent Employment & Success) Program. In process of elections for the Personnel Policies and Procedures Committee Risk Registered for Medicare, Medicaid and SCHIP Extension Act (MMSEA) Section111 Mandatory Reporting. (Assures that primary payer and not Medicare assume responsibility for medical treatment for accident related injuries). 2 Distributed annual reminder to Divisions and Departments on reporting procedures of insured property damage – hurricane season. Benefits (Group/Workers Comp) Drafted RFP for Employee Benefit Consultant Distributed Life Insurance RFP AFLAC and New York Life Workshops scheduled Utilized a TIES worker for approximately 8 hours Safety No major issues BUDGET & FINANCE Budget Analysts: Contracts Reviewed - 36 Prepared budget transfers and resolutions -21 Posted budget transfers and resolutions - 168 Incoming mail - 78 Outgoing mail – 56 Processed Personnell Action Forms- 31 Processed Byrne Grant reimbursement request for MCSO(6), Guidance Care (3), and RSAT grant reimbursement for Guidance Care (2). Processed the May 2010 Bank of America purchasing card statement. Processed and submitted to Finance the May travel reimbursement for Comm Carruthers, (1) Public Financial Mgmt invoice, (1) DJJ invoice, (5) AARP and Comm phone bills, (1)Health Dept. lease, and (1 ) copier invoice. Prepared and processed the May BOCC agenda packet. Gather info and printed reports for a citizen’s public records request. Worked on gathering info for the windstorm actuarial’s 2009 and YTD expenditures as per the County Attorney’s request . Transfers Prepared: 14 Transfers Posted: 27 Resolutions prepared: 6 Created agenda items: 1 Incoming mail: 37 pieces Outgoing mail: 22 pieces Reviewed contract summaries: 13 Processed invoices: 31 Signed PAF’s: 7 Received and reviewed 13 applications for Budget Analyst position Grants Administration: 2011 HSAB Funding Cycle: Organized/facilitated annual HSAB funding recommendation meeting on May 27th; prepared meeting materials including agenda, presentation schedule, funding history and request spreadsheets, etc. Prepared final funding recommendations for budget hearings and BOCC approval. 3 2011 BOCC Line Items Funding: Requested and received funding requests from organizations presently funded via BOCC line items. Prepared final funding recommendations for budget hearings and BOCC approval. 2011 Byrne JAG County-wide Funding: Prepared Certificate of Participation for lead role in county-wide distribution; prepared funding request applications for Byrne JAG funding and distributed to relevant organizations; advertised availability of funding; organized annual meeting of Substance Abuse Policy Advisory Board to review and make funding recommendations for June 21. 2011 Residential Substance Abuse Treatment Grant: Prepared grant application and submitted on-line on FDLE’s grants management system. The RSAT application and its attachments were also prepared as an agenda item for the June BOCC meeting. FDLE Desk Monitoring complete for 6 current grants; and prepared for and hosted FDLE Site Visit. USDA Rural Development re: wastewater funding (stimulus funds); pitched Monroe County’s needs to staff; provided follow-up census track information; re- scheduled a pre-application conference for County and RD staff for June to prepare funding application. HUD Sustainable Communities Initiative: Continued to represent Monroe County at weekly conference call meetings as a contributing participant in effort by The South Florida and Treasure Coast Regional Planning Councils to facilitate the creation of a broad based, regional partnership for Southeast Florida and application for funding pursuant to the federal Sustainable Communities Initiative. discussions with staff, preparation of MOU for June agenda. 2010 state JAG grants: Completed quarterly program reports on all grants. Completed quarterly expenditure reports on regular JAG grants and monthly expenditure reports on ARRA JAG grants. Reviewed, approved, processed invoices for all Byrne JAG and RSAT grants. 2010 HSO/HSAB contracts: Management of various issues and invoices related to these contracts, including continued required document certification for all contracted organizations; questions/clarifications on invoices. FEMA: Closed out three more large projects for Wilma (11 large projects left to close out on all 04 and 05 storms.) Purchasing Department: Totals for the month of May 2010 are as follows: Total purchase orders processed 325 Total orders placed for departments 55 Total orders entered for departments 52 Office Depot orders processed 35 Staples Orders processed 6 We opened 6 bids and processed another 11 which was average from the previous months. Addendums entered 7, contracts reviewed 17, and bills paid 6, and voided 78purchase orders. We also processed 1362 pieces of mail which was average from previous months. 4 COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 4/21/10 –5/20/10): C-1 Congregate Meals totaled 1033 units during the reporting period, falling short of the goal of 1223 units/month. The underachievement is due to the departure of the seasonal clients and is typical for this time of the year. If this trend continues we have the opportunity in August to transfer funds to the C-2 Home Delivered Meal program, where the need is greater. C-2 Home-Delivered Meals totaled 3053 units during the reporting period, overachieving by 197 units. We anticipate continued demand for home delivered meals, due in part to the lack of a nursing home facility anywhere in the Keys. In-Home Services (Information in this section is for the period 03/21/10 – 4/20/10): III-B Screening and Assessment: 5 units this period, 22% year-to-date achieved. 32 clients on the waiting list. III-B Homemaking: 101 units this period, 17.21% year-to-date achieved. 43 clients on the waiting list. III-B Personal Care: 97.5 units this period, 36% year-to-date achieved. 16 clients on the waiting list. We have spent $27,625, 25.21% of III-B funds, which is within target range. III-E In-Home Respite: 99.75 units this period, 50.95% year-to-date-achieved. o III-E Facility Respite: 453.75 units this period, 70% year-to-date achieved. o We have spent $34,586.21, 61% of III-E funds, which is 27.66% overachieved. Case Managers have temporarily suspend bringing clients into the III-E program. We have transferred one client to another program, and hours at Bayshore Manor may need to be cut. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for April 2010: Case Management: 14.25 units for the month were produced; 126 units year-to- date. Homemaking: 176.5 units for the month were produced; 1410.25 units year-to date. Home-Delivered Meals: Monthly units were 175 meals; 1950 meals year-to-date. Personal Care: Monthly units were 26; 69.5 units year-to-date. Overall Program Achievement was 62.01%, 21.32% underachieved. CCE (Community Care for the Elderly) for the period 3/21/09 – 4/20/10: Case Management: 142.75 units for the period and 700.75 units year-to-date. 67.3% achieved year-to-date. There are 127 clients on the waiting list. Intake: 11.75 units achieved and 89 units year-to-date. 175% achieved year-to- date. Chore: 32 units achieved and 32 units year-to-date. 100% achieved year-to-date. Homemaking: 752 units for the period and 6759.25 units year-to-date. 72% achieved year-to-date. There are 117 clients on the waiting list. Personal Care: 640.75 units for the period and 4908.5 units year-to-date. 89% achieved year-to-date. There are 49 clients on the waiting list. 5 Respite: 528.75 units for the period and 2304.25 units year-to-date. 128% achieved year to date. There are 12 clients on the waiting list. CCE overall is at 83% achievement, .35% underachieved, which is right on target. ADI (Alzheimer’s Disease Initiative) for the period 3/21/09 – 4/20/10: 48 units were produced in the period and 1866.75 units year to date. 79.05% year-to-date achieved, 4.3% underachieved. We expect that we will spend all of the ADI money by the end of the contract year. HCE (Home Care for the Elderly Program) for the period 4/16/10 - 5/15/10: 22.5 billable units this period, 196.75 billable units year-to-date. Current spending level year to date is at 87.83%, 3.84% underachieved. We continue to request new HCE clients to eliminate the underachievement. Monroe County Transit (MCT) Department Activity for May 2010 One-way trips provided: 2,004 Unduplicated clients served: 221 Special Needs Clients registered: 352 Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching and Reservation System. The awards and agreements will be brought to the board in the fall BOCC meetings. Deposited Revenue: $2,266.00 Expenditures: $41,990.51 Percentage Spent Fiscal YTD: 5.7% Social Services Department –May 2010 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 902 Unduplicated Welfare client households that received service 73 New Welfare cases receiving service 12 Low Income Home Energy Assistance Grant Program cases- 38 8,500.00 Low Income Crisis Assistance cases – 33 7,106.68 Total: 71 $15,606.68 Home and field visits 31 Office visits 144 EHEAPS 0 Homelessness Prevention Approved Cases 33 $29,454.00 Interesting Community Support Services Updates: Ongoing training for the WAP Program for Case Mgr Marlene Steckley. Sub Contractual Services sent Robin Dias from Tallahassee to assist Marlene’s home inspections for one week with the Weatherization Program. Bayshore Manor (BSM) Bayshore Manor’s current census is 16 residents. The current census is four private pay and twelve subsidized. BSM provided 451.25 hours of OA3E respite care and 32.25 hours of Medicaid Waiver this month. Bayshore Manor has seven OA3E clients and one Med Waiver client. 6 There are two clients on the wait list. Revenue for May 2010 $34,048.55 Expenditures for the same period $51,026.95 Percentage of the budget spent year to date 60.35 % LIBRARY April figures continue to reflect the consistent use and appreciation of Library services, as circulation for the month totaled 34,484 items and 249 new Library cards were issued. Library staff answered 7,461 reference questions for our customers during the month, while 38,047 customers were welcomed at our five branches. 7,898 public access computer sessions were provided to our customers during the month, 3% more than last year at this time. Requests for e-government information, referral, and assistance, all of which are time and service- intensive needs, continue to be an increasing factor in calls upon staff time. A recent article in the öÊ×× ìÊ×ÉÉ about Library services stressed the economic reasons behind the increasing and expanding use of Libraries, with statistics and anecdotes from staff and patrons that served to emphasize the impact and direction of this growing trend. In mid-April we exceeded 400,000 views of our online historic Florida Keys photo collections. (These may be seen at our entry on the Flickr site: http://www.flickr.com/photos/keyslibraries) These photos have been donated to the Library over many decades and are stored safely in the Library vault. Only recently have we achieved the technology and volunteer power to share them on such a grand scale, and the response, as indicated by the number of views, has been overwhelming and growing steadily. Our FY10 budget usage is keeping basically on pace with the fiscal year; prioritizing the uses of discretionary funds is intrinsic to our spending plan. As our line items for materials purchases dwindle, we are again calling on our State Aid funding as well as our donations accounts to fill the gaps. We are extremely grateful that the State Aid Grant funding was saved on the legislative level, and we are likewise grateful to our Friends groups and generous patrons who continue to donate toward our collection enhancement. The results of their generosity can be seen in our circulation figures, as new books play a major role in our overall circulation. EXTENSION SERVICES Number of services provided: 393 phone calls, 52 office visits, 25 visits to clients, 26 group teachings with 936 participants, 8 media submissions, and 887 bulletins distributed. Total Budget for FY 09/10: $186,213.00; Year to Date Expenditures and Encumbrances: $148,622.11; Remaining Balance: $37,590.89; Percentage of budget spent and/or encumbered year to date: 79%. The Extension Director accomplished the following activities: Facilitated the monthly meeting of the Monroe County Green Initiative Task Force. Major item of discussion was the writing of their final report to the BOCC. 7 In addition, a resolution was approved for submittal to the BOCC to establish the Florida Green Building Coalition, Commercial Building Standards for future county government financed buildings. Participated in a NOAA / Sea Grant sponsored three-day workshop on climate change and sea level rise and the need for community educational efforts throughout the South Atlantic and Caribbean areas of the U.S. The Extension Director presented an overview of the SE Florida Regional Compact and the ongoing efforts to address state and federal legislation as well as development of a regional climate action plan. Chaired a three-day meeting in Tampa of the Gulf of Mexico Fishery Management Council’s Scientific and Statistical Committee. Attended a meeting of gillnet king mackerel fishermen to develop a proposal to the Gulf of Mexico Fishery Management Council for reducing potential fishing pressure and maintaining annual catches within the annually proscribed quota. Data provided by Extension Services was used in the decision-making. The Environmental Horticulture Agent accomplished the following activities: Conducted two Composting Workshops at “The Pines Park” in Key West, with 15 clientele attending; and at the Murray E. Nelson Government & Cultural Center, with nine clientele attending. www.ecogonewild.com Interviewed for a podcast by regarding composting. Educated 250 Stanley Switlik Elementary School students about composting at the Third Annual K.E.Y.S. Expo for Young Scientists. Organized and participated in weeding and spreading mulch in the Gato Demonstration Garden with the help of nine Master Gardeners. Judged a Monroe County Solid Waste Department 4R Competition at various schools. Educated 20 Stanley Switlik Elementary School kindergarten students about worm composting. Held four plant clinics (two in Key West; two in Key Largo) with three Master Gardeners assisting 12 clientele. Conducted ten site visits: Key Haven (1) – turf weed, Bermuda grass; Iguana Be Gone product application (8) - Sugarloaf Key, Cudjoe Key, Big Pine Key, Marathon; Big Pine Key – (1) Coconut Palm spear leaf turning brown. The Family & Community Development Agent accomplished the following activities: Gathered data for the Community Greenhouse Gas Emissions Audit, including the solid waste and recycling data for 2005 and 2008, which will give an estimate of GHG for the entire county. It will be a community-wide draft audit that will include commercial and residential power, all fuel except marine and solid waste. Attended the Monroe County Green Initiative Task Force (GITF) meeting and provided updates on the Employee Green Team, the Community Greenhouse Gas Emissions Audit, researched community action plans for possible adoption by GITF, and worked on portions of the white paper. Held workshops in two schools for 265 children to teach them about what happens during the recycling process, what types of products are recyclable, and the economics of recycling. 8 Held four High School Financial Education classes, in which 182 youth took the post-test exam; 174 passed and received a certificate. Also provided teacher training to two groups interested in joining the program next year. Provided the South District Report for the Florida Extension Association of Family and Consumer Science Educators. Participated in a Global Youth Service Day event, working with students to provide a day of service learning activities that included advocacy, direct service, and indirect service targeting K-7 students. All activities were designed to educate others and create a hands-on experience. EMERGENCY SERVICES Fire Rescue IAFF negotiations held in the Marathon Government Annex. Standard Operations Policy revision ongoing. Training State Certified classes that were conducted in May: Aerial Operations (40 hrs) o Fire Prevention Practices (40 hrs) o Completed Stated Certified FFII Class, 82% pass rate on state test. Conducted Fire Safety Training for Geiger Key Campground visitors. Attended EMS day at Lower Keys Hospital Fire Marshal Attended the Development Review Committee (DRC) meeting regarding Wisteria Island development and the Summerland Marina. Attended the Florida Fire Marshals Inspectors Association (FFMIA) Conference in Miami from May 3 – 7, 2010. Attended an Advanced Sprinkler/Plans Review training seminar. Investigated a trailer fire in Key Largo. Engine 24, 25, R23 responded and the State Fire Marshal was notified. Emergency Management Working on the Deepwater Horizon response as part of the Unified Command, along with the United States Coast Guard, Department of Environmental Protection, National Park Service and NOAA. Conducted 2010 Shelter Manager Training. Developing Monroe County Radiological Emergency Preparedness for Turkey Point Nuclear Power Plant procedures to implement Nuclear Regulation 654 Supplement III to address fast breaking accident scenarios. Conducted WebEOC Planning meeting with vendor, Technical Service staff, and consultant. Upper Keys Health Care District One patient was flown to Ryder Trauma Center and two patients flown to Miami Children’s Hospital. 9 PUBLIC WORKS Pollution Control removed over 29 tons of debris illegally dumped in County rights of way, and 8.3 tons for other departments (9,920 lbs from the Key West Garage; 2,020 lbs of tires from the Marathon Garage; 1,620 lbs of invasive exotic brush for the Land Authority; and 3,040 lbs from at clean up at East Martello Towers) Clean Harbors conducted annual collection/removal of household hazardous waste (13,880 lbs from the Long Key Transfer Station and 33,000 lbs from the Cudjoe Key Transfer Station) Re-striped parking lot at the Marathon Government Center Replaced two (2) condensing fan motors at the Marathon Government Center Replaced lift pump at the Marathon Sheriff’s Hangar Replaced re-use pump at the Stock Island Detention Facility For the month of April, 93% of requested work orders were completed within three (3) days Completed purchase of a new Ford Crown Victoria for Fire Rescue Department Completed complicated repair of Road Department paving machine and sewer clean out truck Completed refurbishment of two (2) Road Department Lowboy trailers and one (1) tractor/truck Completed in-house refurbishment of KW fuel pumps and fuel spill containment Implemented fuel tank cleaning program for all diesel vehicles/equipment Completed annual bucket truck inspection and safety repairs on two County trucks Disposed of two (2) surplus bulldozers and several other surplus units located at County’s transfer stations Completed surplus vehicle transfer to the Marathon Wild Bird Center Inc. Seven events were scheduled at the Nelson GC requiring 106 hours of staff overtime HVAC control software was reinstalled at the Nelson GC Completed PK Courthouse landscaping work Contractor completed repairs of the Key Largo Library condensing unit Completed roofing and exterior wall repairs of the Card Sound Toll office Completed the exterior painting of the Key Largo Park concession stand/pavilion Replaced electric lamps at the Key Largo Park tennis courts, ball fields and parking lot Replaced ice maker at the Key Largo Park crew room Replaced h/c faucets and repaired concrete benches at Harry Harris Park Removed chain link fence from the Key Largo Park out parcel and returned site to natural state Placed barrier for the Land Authority on Kay Drive, Key Largo Completed replacement of the oak boards on lowboy trailer Transported two Pace trailers to Marathon Completed restroom renovations at Higgs Beach 10 Completed demolition of downstairs enclosure at Stiglitz house on Big Pine Key (Boys & Girls Club) Completed bid packages and set bid openings for Key West Courthouse fumigation, shade structures, irrigation systems, and EZ-FLO sytems at various playgrounds, tennis court resurfacing at Watson Field and Higgs Beach, and new playground equipment at Palm Villa and Bay Point Parks. PROJECT MANAGEMENT ADA Compliance Survey and Assessment – Public review of the Evaluation Assessments reports placed in the Key West Library, Marathon Library and Key Largo Library is ongoing. ADA Compliance Transition Plan – We have received and reviewed the draft for the upper keys locations in May 2010 and the middle keys locations should be received in June 2010 for review. Warranty Support to Public Works – Staff continues to provide on-going warranty support to Public Works for the Murray Nelson Government Center, the Freeman Justice Center, Big Pine Park, Medical Examiner Facility and the Big Pine Key Fire Station #13. Litigation Support to the County Attorney Office – staff continues to provide on- going litigation research, documents, and support for the Freeman Justice Center, Tower Group v. Monroe County as well as Monroe County v. Gonzalez Architects Gonzalez Architect’s Litigation – staff’s findings regarding costs to the county o due to design errors by architect forwarded to attorneys. Meeting held with th Project Management, consultants and County Attorney’s on October 15 2009. On going litigation. Second meeting with Legal was held on January nd 22, 2010. Litigation is on going. Grant Research, application and administration – ongoing process ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available fund grants. SFWMD Fund Grants FY2009 –Progress reports and invoice reimbursement request for $144,520.88 prepared by staff as per Agreement #4600001593-FY2009 for stormwater work completed on the following county projects: .. Big Pine Fire Station o Key Deer Boulevard Sodding Project o Lower Keys Wastewater Treatment Plant o Key Largo Wastewater Treatment Plant. o Duck Key Wastewater Treatment Plant o Plantation Key Fuel Facility Project o SFWMD Fund Grants FY2010 – Staff creating budgets, scope of work and project schedules to submit to SFWMD for stormwater drainage improvements grant funding in FY2010. Following grants were submitted: Conch Key Fire Station Stock Island Fire Station Marathon Court House Duck Key Waste Water 11 TDC Fund Grants – Staff prepared and submitted applications for six (6) projects which have received DAC approval and TDC approval. Request for proposal (RFP) approved by Legal and presented to the BOCC in January 2010 for E. Martello emergency stairs and interior access stairs. East Martello Tower- construction of emergency fire stairs and repair of o interior access stairs. th BOCC on January 20’s meeting approved Bender and Associates as the Architect for the East Martello Stairs Project. Bids were submitted for construction and opened March 25th 2010 lowest bidder was Pedro Falcon th Electrical Contractor. BOCC meeting May 19 2010-APPROVED. West Martello Tower - demolition and replacement of existing perimeter o th fencing. BOCC meeting May 19 2010-APPROVED East Martello Tower-Brick and Mortar application for repair of brick exterior o and interior. Project scheduled to take ten (10) years to complete. DAC-1 thth approved April 14 2010 and TDC approval April 27 2010. BOCC meeting th May 19 2010-APPROVED. East Martello Tower- Renovate/remodel the existing bathrooms and make o th ADA compliant. DAC-1 approved April 14 2010 and TDC approval April thth 27 2010. BOCC meeting May 19 2010-APPROVED West Martello Tower- Brick and Mortar application for repair of brick o exterior and interior. Project scheduled to take nine (9) years to complete. thth DAC-1 approved April 14 2010 and TDC approval April 27 2010. BOCC th meeting May 19 2010-APPROVED. Aids Memorial- Additional Aids memorial units to be added to the existing o thth memorial. DAC-1 approved April 14 2010 and TDC approval April 27 2010. TDC Grant Compliance Inspections and Pay Applications Review – Inspections and reviews for TDC projects were done on the following projects: Marine Mammal Conservancy TDC project application review complete o Butterfly Garden TDC project application review complete o Sombrero Beach Playground Equipment Replacement TDC project o application review complete Tennessee Williams Theater Fire Curtain TDC project application review o complete Dolphin Research Center TDC project. Storm water segment complete o Schooner Western Union phase three of four completed. o Freeman Justice Center- All Construction Completed – Close-Out Phase on-going Braswell on site correcting grout problem(s) on going work. o Emergency Operations Center – Marathon Airport Design Development phase: Final construction documents based on the original site are in preparation. The County has requested a cost estimate from the architect for the cost to re-engineer the site work for a second location should the FAA objections to the original site prove insurmountable. Award of an additional $200k grant from the FY2010 Department of Homeland Security EOC grant program was announced in May 2010 for Monroe County. The basis of the request of these non-competitive funds was the cost of the emergency generators. As soon as the grant agreements are 12 received, acceptance of the grant will be placed on the BOCC agenda. The term of the grant is three (3) years. An extension request of three (3) year was requested for the original HB7121 grant funds (state EOC grant) based on the delays in approval of FEMA HMGP grant funding which is expected to continue until early FY2011 based th on comments by FEMA at May 6 2010 meeting in Atlanta. Terms of the FEMA HMGP funds prohibit the start of construction until after the award is formalized by FEMA. EOC Grant Reports and Reimbursements: o HB7121Grant: We have received from the State’s Grant Coordinator- st $48,889.59 for last quarter Dec. 31 2009. Federal HMGP Grant: We have received from the HMGP Grant st Coordinator $14,451.00 for last quarter Dec. 31 2009. Grant will th expire Dec. 7 2010. We are expecting reimbursements in the amount of $172,366.31 for the quarter January-March 2010 and $97,000.00 for the quarter April- June 2010 Big Pine Key Fire Station –Construction Complete. Certificate of Occupancy issued August 10, 2009. All warranty issues are being addressed by the Contractor (PFEC). Correcting any outstanding issues. SFWMD Grant Reports and Reimbursements: Staff has submitted progress report and reimbursement request for storm water work completed. Waiting response from SFWMD. Medical Examiner’s Facility Wetlands Mitigation – Approval was granted by the th BOCC at its May 19 2010 meeting to transfer the contract (from the GC to his subcontractor) for monitoring required by the SFWMD permit. A request was forwarded to the USACOE for confirmation of the additional work required to satisfy the USACOE Enforcement Division’s interpretation of the permit. Included in that st request was a request for an extension of the time to complete until December 31 2010. The additional work requested by the USACOE results from a difference in interpretation between the County and the USACOE. The County has started discussions with the SFWMD that may result in funding of the additional work by a separate SFWMD permit holder who requires additional mitigation credits. Public Works has agreed to perform the work on a cost reimbursement basis. The project does not currently have sufficient balance to pay these charges. Conch Key Fire Station- All permitting is in place. Submission of the request to issue an RFP has been delayed pending discussions between the County and the City of Marathon on the possible construction of a City or joint City/County fire station on Grassy Key (at MM 59). Grant Submittal: Grant requesting a 50 % Federal match in the amount of o $1,351,529 for the construction of the Conch Key Fire Station is in federal review process. Grant request was denied. Marathon Courthouse Renovations – The City’s building department has reviewed the revisions and requested submission of the final revised signed/sealed drawings. The permit is ready for issuance. A draft RFP is prepared and Divisions 00 & 01 (general instructions for bidders excluding the statement of alternates) has been 13 submitted for legal review. We anticipate a request for approval of an RFP at the June 2010 BOCC meeting. Stock Island Fire Station – Project Management preparing request to issue RFP for construction including site acquisition to BOCC. Several properties have been offered for sale to the County and several others have been offered with construction of a new station included. There are approximately seventeen (17) locations that have been investigated as possible locations for the fire station and four (4) additional properties to be looked at in the near future. A report was submitted to the County Administrator before the May BOCC meeting. PM is actively investigating (as directed by the th BOCC on May 19 2010) the possibility of purchasing the site known as Key West Welding for redevelopment as a fire station and additional uses (document storage, office space, PW facility, etc.) At this time the County has requested two (2) independent appraisals of the property and the owner has requested one. We are awaiting the reports; there is ongoing research into the Monroe County Code for compliance of the Change of Use and the proposed construction. Grant Submittal: Grant requesting a 50 % Federal match in the amount of o $2,122,069 for the construction of the Stock Island Fire Station is under federal review process. Grant request was denied. Surface Water/Storm water Management Reviews – Six (6) reviews completed. Several consultations on plans in progress by A/E firms, owners, or the Planning Dept. Higgs Beach Master Plan -Architect selected. William P. Horn Architects, P.A. has been selected and a contract was approved by the BOCC at the March meeting. A th meeting was held with Friends of Higg’s Beach on April 7, 2010. First of three (3) nd Public Meetings is to be held at the Harvey Government Center on June 22 2010, th 6:00 pm-9:00 pm. At the May 14 meeting with the Higgs beach committee Mr. Horn did a presentation of where we are with the plan and what we propose to accomplish. The committee also supported the ideas of an expansion of the AIDS Memorial with the note that it must comply with the new master plan and the codes. Nelson Gov’t Center – Ongoing support for post occupancy warranty work continues. Pump out boat location & sewer connection- Marine Resources has identified tentative preferred areas for pump out facilities and provided a map of the general locations. No further action has been taken by Project Management. Layton Fire Station Feasibility Study- Further investigations are on hold pending the outcome of the Conch Key/Grassy Key reviews. Review of EPA’s Proposed Numeric Nutrient Criteria (NNC) Rules- Met with EPA Region 4 officials in Atlanta on May 5th 2010. Met with local EPA contact for the th National Marine Sanctuary with Commissioner Neugent on May 20 2010. Atlanta based officials were not especially receptive to our RAD acceptance arguments but agreed to provide informal feedback. Local EPA rep was helpful in developing a strategy to get EPA review of RADs by the responsible official. The local rep is supportive and is attempting to schedule a meeting with the WPB official responsible for review in early June 2010. 14 Wind Energy Demonstration Installation- No change. The vendor is moving ahead with a proposed system at the FKEC property in Tavernier. We will follow the development of that project for indications of how well it works and as time and resources permit, follow up on its progress and how it applies to installation of a system at the County facility. Space Analysis and Management Study- PM collaborated in the evaluation of alternate approaches to evaluating how to optimize County space utilization. Tentatively identified a much reduced scope of study to evaluate reduction of rental expenses for the County Attorney and Public Defender. A report will be submitted to the BOCC at a later date. Adoption of a Green Building Standard for the County- Project Management has reviewed and provided comments on adoption of an environmental standard proposed by Extension Services. The standard proposed is a revision to the Florida Green Building Coalition (FGBC) which was not yet complete at the time of review. We reviewed one project (Marathon Courthouse Renovations) against the existing FGBC standard dated June 2004 and determined that evaluation of a project by these standards will require additional A/E services. Initial indication is that our existing designs may require some additional tuning to meet the FGBC standards. We currently do not have sufficient technical resources in house to fully evaluate how to comply with the mandate to adopt a green standard for new/renovated County buildings. Projects On Hold Public Works Rockland – on hold. o Jefferson B. Browne Building – on hold. o Old Tavernier School Town Meeting Hall – on hold. o Conch Key Fire Station-on hold. o TECHNICAL SERVICES We completed 150 work orders, implemented new backup Acronis backup system, prepared training program for Office 2010 upgrade, installed test 2010 Exchange server, updated County Web site with new functions, and updated library computers. VETERANS AFFAIRS Clients Assisted: 1207 New Clients Assisted: 54 Field Visits 8 Benefits Delivery At Discharge 5 Van Clients Transported: 138 (to the VAMC, Miami as well as other Miami area hospitals, without incident) The Veterans Affairs Department: The financial data for the month of May totals to $237,395.00 and indicates the amount of new revenue brought into Monroe County derived from claims for the entire department, including Key Largo and Marathon. 15 2008, 2009, 2010 Planning, Code Enforcement, E2008, 2009, 2010 Planning, Code Enforcement, Environmental Restoration and Boating nvironmental Restoration and Boating Improvement Fund REVENUE Improvement Fund REVENUE Revenue Ending May Revenue Ending May 2008 20092010 Planning $461,580 $410,728$324,798 Code Enforcement $76,228 $211,705$137,141 Environmental Res. $636,301$84,509$96,407(2008 = KL Wastewater Mitigation $) BIF$308,042 $374,268$366,261 TOTAL$1,482,151 $1,081,210$924,607 GROWTH MANAGEMENT 16 2008, 2009, 2010 GROWTH MANAGEMENT EXPENSES EXPENSES ENDING MAY FY 2010 FY 2009 FY 2008 Budget Total Total % Variance FY’10 Expenses Expenses Expenses EnpensesExpenses Expenses FY 2009 FY 2008 EndingEnding May Ending May Ending May May FY 2010 from May FY 2009 Growth Mgmt. $903,834 $455,898 $648,098 $240,503 $274,326 $526,336 88% Admin. Geographic Info. $287,555 $230,509 $181,935 $127,201 $93,618 $96,086 136% (GIS) Planning $1,040,834 $899,234 $878,366 $603,191 $517,262 $551,587 117% Comprehensive $221,000 $46,045 $74,655 $128,512 $7,843 $41,659 1639% Plan Planning $98,142 $84,698 $88,345 $46,329 $52,601 $54,361 88% Commission Environmental $275,222 $268,992 $330,016 $164,963 $188,915 $204,284 87% Resources Marine Resources $52,850 $51,876 $84,753 $32,392 $34,207 $56,546 95% Code $1,159,509 $1,047,668 $894,006 $697,935 $598,596 $530,371 117% Enforcement Pump-Out Boat $67,443 $70,250 $64,640 $36,011 $42,929 $36,813 84% Boating Imprv. $750,000 $329,028 $399,813 $57,849 $139,448 $238,272 41% Environmental $305,728 $128,739 $101,954 $79,470 $54,623 $89,205 145% Restoration MARINE RESOURCES OFFICE Completed removal of two derelict vessels; began processing of eleven additional derelict vessels Provided for three citizen derelict vessel disposals at County transfer stations Coordinated with Emergency Management, USCG, DEP and NOAA regarding oil spill response Researched agreements for oil spill response in other counties 17 Prepared agenda item (and was approved) for Agreement extension with DRC, and to provide for trap removals as a result of the 2008 storm season. Prepared Task Orders for DRC (for debris removal) and Beck (for monitoring) for trap removal project Coordinated trap removal procedures with FWC Marine Fisheries Division Processed data for the FWC Pilot Program for the May surveys at Key West and Marathon Attended multiple meetings and public hearings on the Wisteria Island development project Completed Clean Vessel Act grant reimbursement package for Oct 2009-March 2010 Coordinated with the Clerk’s Office on creating a revenue account specific to the County imposed portion of Boating Improvement Funds Ordered navigational and regulatory signage for inventory Continued coordination with Project Management regarding pumpout infrastructure needs in Key Largo Conducted meeting with Growth Management staff and South Florida Regional Planning Council staff regarding necessary revisions to the Marina Siting Plan Submitted BOCC agenda item to approve a bid request for a new (replacement) pumpout vessel Coordinated and attended a survey of Wisteria Island in regard to the Wisteria Island development proposal Met with the new FWC Derelict Vessel Program Coordinator and coordinated with the County Tax Collector in an effort to provide vessel titling information to the public Met with a vessel tow company to discuss the possibility of setting up procedures for vessel removals from private properties Coordinated with the City of Marathon regarding marking a shoal on the bayside of Marathon Coordinated with state and federal agencies regarding a 70’ vessel adrift offshore and procedures to tow and dispose of the vessel Responded to approximately 30 citizen inquiries Pumped out 58 vessels in the Key Largo area Code Enforcement Department Number of New Cases Opened 189 Number of Inspections completed 1439 Number of Cases Heard before Special Magistrate- 55 Fines & Fees Collected $ 33,290.00 Number of Contractor Citations Issued 16 Contractor Citations Paid No report 33,290.00 Totals Collected $ 18 Planning & Environmental Resources Current Planning Category Appeal to Planning Commission Completed ........................................................................... 1 Appeal to Planning Commission in Progress .......................................................................... 2 Appeal to DOAH in Progress ................................................................................................. 2 Alcoholic Beverage in Progress ............................................................................................... 1 Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ........................ 16 Conditional Use, Major Permit Applied .................................................................................. 1 Conditional Use, Major Permit in progress ............................................................................. 8 Conditional Use, Minor Permit Applied .................................................................................. 1 Conditional Use, Minor Permit Issued ..................................................................................... 1 Conditional Use, Minor Permit in Progress ............................................................................. 2 Conditional Use, Time Extension Issued ................................................................................. 5 Conditional Use, Time Extension in Progress ......................................................................... 2 Conditional Use, TDR in Progress........................................................................................... 2 Home Occupational Permits Applied ...................................................................................... 1 Home Occupational Permits in Progress ................................................................................. 1 Public Assembly Permits Applied ........................................................................................... 2 Public Assembly Permits Issued .............................................................................................. 2 Public Assembly Permits in Progress ...................................................................................... 3 Road Abandonment Applied .................................................................................................... 1 Road Abandonment Completed ............................................................................................... 1 Road Abandonment in Progress............................................................................................... 5 Variance Administrative in Progress ....................................................................................... 1 Variance, Planning Commission Applied ................................................................................ 1 Variance, Planning Commission in Progress ........................................................................... 2 Permits Reviewed & Processed ............................................................................................... 164 Vacation Rental applied ........................................................................................................... 3 Vacation Rental Mgr. License Applied ................................................................................... 2 ROGO related applications ROGO Exemptions Applied .................................................................................................... 6 ROGO Exemptions/Denials Issued.......................................................................................... 5 Mixed Use Category LUD Map Amendment In Progress ......................................................................................... 1 MCC Text Amendment, Initiated ............................................................................................ 5 MCC Text Amendment, In Progress ....................................................................................... 5 Customer Service In-person inquiries estimated at 5 per day per planner (2)............................. 300 Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100 Email inquiries estimated at 5 per planner (7) per day ............................................................ 300 Request for Research Applications .......................................................................................... 1 Pre-Application Conferences ................................................................................................... 2 Administrative Meetings DRC -2 meetings, 7 items PC - 1 meeting, 5 items 19 Comprehensive Planning Category Krause Reviewed Stipulated settlement agreement ..........................................................................4 Formal meetings with lawyers, .............................................................................................3 Informal meetings .................................................................................................................7 Telephone calls .....................................................................................................................5 GIS planner for correct geocoding of the warranty deed .......................................................2 Overlay Wrote overlay ad, AIS, ordinance and staff report for June 16 BOCC meeting ...................1 2009 Public Facilities Capacity Assessment Report Updated report .......................................................................................................................1 Coordinated with FKAA for data ..........................................................................................5 Edited report...........................................................................................................................1 Assisted staff Density – intensity allocations ...............................................................................................1 Word Tables ...........................................................................................................................1 GIS .........................................................................................................................................1 MS Word formatting ..............................................................................................................3 Comprehensive Plan Update Emailed files to K&S for 1986 Comprehensive Plan and corresponding documents ...........1 Looked up 1988 mobile home park study..............................................................................2 Reviewed updated invoice .....................................................................................................4 Meeting with GM Director, Plg Director, CP Mgr and K&S for the pre-scoping meeting and the scoping meeting.........................................................................................................1 Talked to Pres of K&S re: invoicing ....................................................................................1 Meeting – K&S Onsight ........................................................................................................1 Meeting – Scoping Meeting ...................................................................................................1 Wisteria Island Informal meeting with Plg Dir and CP Mgr ..........................................................................3 Reviewed and edited formatting of Wisteria Island FLUM staff report ................................1 Met with Marine Resources Sr. Administrator ......................................................................1 Assisted in inserting JPGs into PPT presentation ..................................................................1 Assisted in printing foam board presentation ........................................................................3 Other Development Review Committee Meeting .............................................................................. 2 Planning Commission Meeting ................................................................................................ 1 Comp Plan Update Teleconference with Keith & Schnars to review progress ....................... 1 Comp Plan Update meeting with Keith & Schnars to review progress .................................. 1 Comp Plan Update/EAR Public Workshops with K&S ......................................................... 2 EAR Agency Scoping Meeting with K&S .............................................................................. 1 Comp Plan Team Meeting ....................................................................................................... 2 Follow-up Conference Call with K&S regarding existing land use maps ............................... 1 Reviewed planning staff reports .............................................................................................. 2 Prepared staff reports for Wisteria Island and Transient Use Comp Plan Amendments ......... 2 Site visit to Wisteria Island ...................................................................................................... 1 20 Key West DRC Meeting re: Wisteria Island ............................................................................ 1 Wisteria Island Public Meeting ................................................................................................ 1 Responded to E-mails and phone calls ................................................................................... 25 Estimated Estimated at 5 per day per planner (2) - in person inquiries .................................................... 300* Estimated at 10 per planner (7) per day - telephone inquiries ................................................. 2100* Estimated at 5 per planner (7) per day - email inquiries .......................................................... 300* ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Site Visits Code Enforcement Referral ..................................................................................................... 9 Land Authority Referral ........................................................................................................... 1 Permit Application Site Visit ................................................................................................... 18 Other Site Visits (Miscellaneous ........................................................................................................ 60 Written correspondence/ biological assessments Code Enforcement Assessment Memo .................................................................................... 7 GIS Map (assorted ................................................................................................................... +70 Long Dock Variance Memo/Approval .................................................................................... 1 Meetings & miscellaneous Deepwater Horizon spill training ............................................................................................ 2 DRC ......................................................................................................................................... 2 Tier Review meetings .............................................................................................................. 2 Green Team .......................................................................................................................... 2 Pre-Application – Assorted Site Review ................................................................................. 2 Climate Compact Meetings...................................................................................................... 1 Other Phone Calls (estimated 3 persons ............................................................................................ 400 Front Counter Walk-in (estimated 3 persons ........................................................................ 300 GIS OFFICE GIS Projects - FLUM: Editing Complete – Ready for Planning approval - Tier Committee GIS Preliminary Maps - FLUM Amendments - Planning (maps for Ads and Meetings) - GIS Server/Intranet Site Maintenance and data updates/editing (on-going) GIS Data/Map Requests - TDRC Maps/Data - Lloyd Good Map Amendments - Existing Land Use; ADID – Keith & Schnars - General map projects – Growth Management Addressing - 47 Address Assignments 21 Building Department NUMBER OF PERMITSMAY 2010 *4/1/-/23/10 Mar. 2010 APPS SUBMITTED 640591668 PERMITS ISSUED 525 558 575 WALK THRU 85 15 17 CERT OF OCCUPANCY 12 696 INSPECTIONS TOTAL 2495 1744 2917 working days AVERAGE PER DAY (20)125 (14) 125 (23) 127 ì÷ê øóéùóìðóî÷ BUILDING/ROOFING 982 739 1173 ELECTRICAL 334217357 PLUMBING 939 559 1058 MECHANICAL(A/C) 71 80 83 GAS 10 9 23 PLANS REVIEWS TOTAL 2826 2734 3659 working days AVERAGE PER DAY (20) 141(14) 195 (23) 159 ì÷ê øóéùóìðóî÷ :ABO 126 214 300 BIO 67 47 99 Code Enf 1 2 ---- --- CODE ENF 2 4-- 6 CODE ENF3223 COORD 85 69 114 ELECT 485761 EXAM 112 110 158 FEMA ---- 10 ---- FILE 443 FINAL ---- ---- 1 FIRE 14 10 25 FLOOD 56 76 96 MAR-BLDG 381 271 444 MECH 32 26 20 OFFICIAL 26 10 6 PENDING 688 PLAN 51 29 45 PLUMB 27 33 39 READY 566 ROGO ---- 1 --- ROOF 711 S.I. BUILDING 163 126 204 TRACK ---- 1 2 UK-ABO 85 85 220 UK-BIO 121 95 146 UK-BLDG 446 494 479 UK-CODE 38 20 39 UK-COORD 356 230 356 UK-ELECT 695485 UK-EXAM 163 133 154 UK-FILE 4 12 17 UK-FIRE 81 35 54 UK-PENDING 35 46 38 UK-MECH 23 26 27 UK-PLAN 116 81 108 UK-PLUMB 36 29 56 UK-READY 3270 204 22 UK-ROOF 15 6 15 UK-ROGO ---- ---- 2 UK-TRACK 16 17 17 Revenue 2010 vs. 2009 ÚǬÚǬ Ѻº·½»Ó¿®½¸ôðçÓ¿®½¸ôïðß°®·´ôðçß°®·´ôïðÓ¿§ôðçÓ¿§ôïðÓ¿§ôïð Ó¿§ôðç Ë°°»®Õ»§üïéêôìðéüèíôéìðüïïïôìéìüçðôèííüéèôéðìüïïïôîéïüèïìôçîîüéìçôïðê Ó·¼¼´»Õ»§üçèôìèìüèéôðçêüïðëôéêèüëçôçïìüèíôïðîüîíôéêçüêïêôêíìüëçîôïðï Ô±©»®Õ»§üîêôïíçüîçôíîçüîïôìíïüîîôîíðüïéôëéçüïìëôíçèüïéîôïíðüíèéôèìï ÌÑÌßÔüíðïôðíðüîððôïêëüîíèôêéîüïéîôçéêüïéçôíèëüîèðôìíçüïôêðíôêèêüïôììèôêïð 23 Five Year Permit Count Comparison by Fiscal Year ÚÇß²²«¿´ý±ºÐ»®³·¬ îððëðêîððêðéîððéðèîððèðçïðñðçëïð Ë°°»®Õ»§ìéìðîçëêîéïèîíèêîëíé Ó·¼¼´»Õ»§îëçëîïéêîïììîîííïìëê Ô±©»®Õ»§ïìííïðëèçíêïîêîèèè ÌÑÌßÔèéêèêïçðëéçèëèèïìèèï Plan Review Statistics – Three Month Comparison 24 ÐÔßÒÎÛÊ×ÛÉÍôîðïðªòîððç Ó¿®½¸ôðçÓ¿®½¸ôîðïðß°®·´ôðçß°®·´ôïðÓ¿§ôðçÓ¿§ôïðÚÇÌÑÌßÔôðçÚÇëñïð íïèëíêëçíïìîííïðíïðçîèîëííôììíîìôéìê Number of Inspections by Inspector – May, 2010 Inspectors May, 2010 Total # Average 20 days Acker, Scott 33617 Albarran, Mike 1528 Bowden, Mike 24412 Kasprzak, Adam 28014 Phinney, Tucker 1447 Sellers, Corey 21910 Sullivan, Steve 36818 Tugwell, Paul 46823 25 Inspections by Type – Three month Comparison Inspections, 2010 vs. 2009 Ó¿®½¸ôðçÓ¿®½¸ôïðß°®·´ôðçß°®·´ôïðÓ¿§ôðçÓ¿§ôïðÌÑÌßÔÚÇôðçÚÇëñïð Þ«·´¼·²¹ïôîéðïôïéíïôðêíïôðîíïôðëîïôðëíïëôïíìçôðïë д«³¾ñÓ»½¸ìèéïôïêìíëêçëîííìïôðîêìôéèðéôéëé Û´»½¬®·½¿´íéîíëéîçííðçîçéíïèíôéíìîôìëí ̱¬¿´îôïîçîôêçìïôéïîîôîèìïôêèíîôíçéîíôêìèïçôîîë 26 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 16, 2010 Division: __County Administrator Bulk Item: Yes x No Department: County Administrator Staff Contact Person/Phone #: Connie Cyr /292-4441_ AGENDA ITEM WORDING: th Approval for the running of the 30 Annual 7-Mile Bridge Run for Saturday, April 09, 2011 from 6:45 A.M. to 9:00 A.M. ITEM BACKGROUND: Since the bridge run began in 1982, local youth have benefited in excess of $500,000 from proceeds. See attached letter dated May 10, 2010 from the Marathon Runners Club, Inc. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: __________________________________________________________________________________ STAFF RECOMMENDATIONS: TOTAL COST: INDIRECT COST: ______________BUDGETED: N/A YesNo___ DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________ COST TO COUNTY:SOURCE OF FUNDS: ____________________ REVENUE PRODUCING:AMOUNT PER MONTHYear ____ Yes No APPROVED BY: County Atty OMB/Purchasing Risk Management ____ DOCUMENTATION: Included Not Required___ DISPOSITION:AGENDA ITEM # Revised 7/09 íî ûÎÅ ðÜËÜÉÕÎÏ ÷ÑÎËÔÙÜ May 10, 2010 ATTN: Connie FAX: 292-4544 Monroe County Mayor and Commissioners Monroe County, Key West, FL 33042 305-292-4441 Re: 30th Annual 7-Mile Bridge Run Dear Mayor and Commissioners, The Marathon Runners Club respectfully requests to be added to the agenda for the next scheduled meeting. We are requesting approval for the running of the 30th Annual 7-Mile Bridge Run for Saturday, April 9, 2011 from 6:45 A.M. to 9:00 A.M. We are very proud to say that our local youth benefit in excess of $500,000.00 from proceeds from the 7-Mile Bridge Run since it began in 1982.We appreciate the overwhelming response we receive from our annual event and thankful to participants, sponsors, volunteers and the continued support of our community. We will be acquiring all the necessary permits, insurances and certificates which will be provided to you upon request at the completion of receipt. We are anxious to hear from you following the outcome of your next meeting so we can proceed with planning next year’s running event. Please acknowledge the approval of the th 30 Annual 7-Mile Bridge Run by the commission by email to baylesb@earthlink.net. Please send to me the approval and/or the link where I can print it out. Thank you, Mayor and Commissioners, in advance, for your time, consideration and continued support for this fine local event to benefit our local youth. Sincerely, ûÎÛÛÔØ ûÜÄÑØÊ (baylesb@earthlink.net) Event Co-Director BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 16, 2010 Division: __County Administrator Bulk Item: Yes x No Department: County Administrator Staff Contact Person/Phone #: Connie Cyr /292-4441_ AGENDA ITEM WORDING: Approval of the reappointment of John Repetto to the 2010-2011 Value Adjustment Board as the Board’s appointee. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: The Board appointed John Repetto as the citizen member appointment at the August 17, 2008 CONTRACT/AGREEMENT CHANGES: __________________________________________________________________________________ STAFF RECOMMENDATIONS: TOTAL COST: INDIRECT COST: ______________BUDGETED: N/A YesNo___ DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________ COST TO COUNTY:SOURCE OF FUNDS: ____________________ REVENUE PRODUCING:AMOUNT PER MONTHYear ____ Yes No APPROVED BY: County Atty OMB/Purchasing Risk Management ____ DOCUMENTATION: Included Not Required___ DISPOSITION:AGENDA ITEM # Revised 7/09 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 16, 2010 Division: __County Administrator____________ Bulk Item: Yes No X Department: Staff Contact Person/Phone #: Roman Gastesi X4741 AGENDA ITEM WORDING: Approval of revisions to Health Insurance Plan Document as proposed by the Health Benefits Volunteer Review and Recommendations Team to become effective July 1, 2010. ITEM BACKGROUND: The County Administrator requested that volunteers, made up of current employees and a retiree representative from the BOCC and Constitutional Officers, serve on a team to th brainstorm, evaluate and recommend health care strategies. Meetings were held January 27, February thrdndth 9, February 23, March 2, and March 16. Suggestions and concerns were solicited from all employees covered under the Health Care Plan and were addressed at the Team at meetings. The County Administrator met with the Team on June 3rd to discuss the final recommendations to be presented to the BOCC. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A __________________________________________________________________________________ STAFF RECOMMENDATIONS: Approval Annual Savings Approx TOTAL COST: INDIRECT COST: ________BUDGETED: $60,000 ____ YesNo___ DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________ COST TO COUNTY:SOURCE OF FUNDS: N/A ____________________ REVENUE PRODUCING:AMOUNT PER MONTHYear ____ Yes No X APPROVED BY: County Atty OMB/Purchasing Risk Management ____ DOCUMENTATION: Included X Not Required___ DISPOSITION:AGENDA ITEM # Revised 7/09 BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 County of Monroe ' � Mayor Pro Tem Sylvia J. Murphy, District 5 t3 • � Danny L. Kolhage, District 1 The Florida Keys .��� George Neugent, District 2 4 Heather Carruthers, District 3 Robert B. Shillinger, County Attorney** Office of the County Attorney Pedro J. Mercado, Assistant County Attorney ** 1111 12th Street, Suite 408 Cynthia L. Hall, Assistant County Attorney ** Key West, FL 33040 Christine Limbert - Barrows, Assistant County Attorney ** (305) 292 -3470 — Phone Derek V. Howard, Assistant County Attorney ** (305) 292 -3516 — Fax Steven T. Williams, Assistant County Attorney** Peter H. Morris, Assistant County Attorney Chris Ambrosio, Assistant County Attorney Patricia Eables, Assistant County Attorney ** Board Certified in City, County & Local Govt. Law MEMORANDUM TO: Pamela Hancock, Deputy Clerk FROM: Kathy M. Peters, CP, County Attorney's Office RE: County Attorney Public Hearing Item P -8: BOCC Meeting 7/18/18 DATE: June 25, 2018 Enclosed please find the stamped original Ordinance No. 014 -2018 (with attached original Proof of Publication from Key West Citizen) and stamped original Resolution No. 204 -2018 approved by the Board on July 18, 2018 (P -8) for execution by the Mayor, transmittal of the Ordinance to the Florida Department of State and Municode, distribution and posting on the Clerk's website. P. PUBLIC HEARINGS 8. A public hearing to consider an ordinance abolishing the Monroe County Municipal Service District which was created for purposes of providing garbage, trash, waste collection and disposal and which was replaced by the Monroe County Solid Waste Municipal Service Benefit Unit in 1989, but was never formally abolished and Approval of a Resolution to authorize staff to dissolve District accounts, property and contracts. Thank you. KMP: Enclosure: Stamped original Ordinance No. 014 -2018 with attached original KWC Proof of Publication and stamped original Resolution No. 204 -2018