1st Amendment 06/16/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
June 22,2010
TO:
Dent Pierce, Director
Public Works Division
FROM:
Beth Leto, Assistant Director
Public Works Division
Pamela G. Hancoa
A TTN:
At the June 16, 2010, Board of County Commissioner's meeting the Board granted
approval and. authorized execution of the following:
JContract Amendment with Barnes Alarm, Inc. for fire and panic alarm system annual
certification, maintenance and monitoring to include new buildings, to delete vacated locations,
and to clarify language.
Agreement with Lawrence Fence Corporation for fencing at the African Memorial Project
in Key West..
Enclosed is a duplicate original of each of the above-mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File tJl
CONTRACT AMENDMENT
PANIC AND FIRE ALARM SYSTEM
ANNUAL CERTIFICATION, MAINTENANCE AND lVlONITORING
MONROE COUNTY, FLORIDA
AMENDMENT hereinafter "Amendment" is made and entered into this liP ~ay of
, 2010, between MONROE COUNTY (hereinafter "County" or "Owner"), a political subdivision
of the tate ,of Florida, whose address is 1100 Simonton Street, Key West FI., 33040 and BARNES ALARM
SYSTEMS, INC. ("CONTRACTOR"), a Florida corporation, whose address is 3201 Flagler Avenue, Suite 503,
Key West, FL 33040.
WHERE:AS, the parties hereto did on August 20, 2008, did enter in to an agreement for panic and fire
alarm system annual certification, maintenance and monitoring services for Monroe County (hereinafter "Original
Agreement"); and
WHERE:AS, under Item 2, Scope of Work, Section D, Additional Services, a provision needs to be added
to include the Key West Airport security gates and possible unanticipated miscellaneous work; and
WHERE:AS, clarify language in Item 2, Scope of Work, Section E, Major Component Failure or System
Breakdown; and
WHERE:AS, under Item 3, Contract Amount, building and amounts need to be added under Fire System to
include the Gato elevator, Big Pine Park location and amounts, Freeman Justice Center annual inspection amount,
Murray E. Nelson Government and Cultural Center locations and amounts that had not been completed at the time
of contract; to delete the Ellis Building Traffic, Supervisor of Elections, Social Services, and Planning locations
from Panic System inspection and monitoring; and
WHERE:AS, Item 4, Payments to Contractor, Section C, needs to be clarified; and
WHERE~AS, the parties have found the Original Agreement to be mutuaBy beneficial and;
WHERE~AS, both parties desire to amend the Original Agreement; now therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as follows:
1. Item 2, SCOPE OF WORK, Section D, ADDITIONAL SERVICES, of the Original Agreement is amended
to read as follows:
"Additional services include, but are not limited to, electronic door lock system installation and/or
repair, horn/strobe installation and/or repair, Key West International and Marathon Airports security
gates and any unanticipated miscellaneous work on the airport property, or any other work, expense
or equipment necessary for safety-related issues at County facilities, and CCTV service.
Also, when requested by the County, the Contractor shall advise and recommend, in writing to the
County, any needed improvements, and shall invoice the County at the fee schedule rates for labor
as specified in the contract."
2. Item'2, SCOPE OF WORK, Section E, MAJOR COMPONENT FAILURE OR SYSTEM BREAKDOWN,
of the Original Agreement is amended to read as follows:
"In the event of a major component failure or system breakdown, the COUNTY, when deemed as
an emergency situation, shall have the option to request from the CONTRACTOR only, a
proposal/quote for replacement equipment in an amount that could exceed Five Thousand Dollars
($5,000). Any proposal over $5,000 up to and including $10,000 must be approved and signed by
the Division Director and/or the County Administrator. Any proposal over $10,000 up to and
including $25,000 must be approved and signed by the Division Director and the County
Administrator."
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3. Item 3, CONTRACT AMOUNT of the Original Agreement is amended to add locations and amounts to
read as follows:
3. CONTRACT AMOUNT
The County shall pay to the Contractor for the faithful performance of the Contract, in lawful money of the
United States, as follows:
ANNUAL
FIRE SYSTEM: INSPECTION MONTHLY
CONTROL MODEL # AMOUNT MONITOR
BUILDING LOCATION PANEL (including any AMOUNT
possible overtime)
Key West Courthouse 500 Whitehead St., Key West Simplex 4100 $ 900.90 $ 25.03
Judicial Workout Room 502 Whitehead St., Key West FireLite MP-24 $ 225.23
(formerly Juvenile Detention)
Sheriff Civil Division 500 Whitehead St. Key West Faraday Firewatch II $ 225.23
J. Lancelot Lester Building, 530 Whitehead St. Key West Notifier AFP-200 $ 1,801.80 $ 25.03
& Records Storage
Freeman Justice Center 310 Fleming Street, Key West Notified AFP- $ 705.71 $ 25.03
200- AFP-200
Intelligent Fire wlCBC
Detection &
Alarm System
Bayshore Manor 5200 College Road, Stock Island Notifier System 500 $ 450.45 $ 25.03
Monroe County Fire Station Stock Island Firelite MS-5024 $ 225.23
#8
May Hill Russell Library 700 Fleming St. Key West Notifier SFP 400B $ 300.30 $ 25.03
Gato Building 1100 Simonton Street, Key West Simplex 4010 $ 600.60 $ 25.03
Gato Elevator 1100 Simonton Street, Key West $ $ 25.03
Harvey Government Center 1200 Truman Avenue, Key West Simplex 4100 $ 900.90 $ 25.03
Big Pine Key Library 231 Key Deer Blvd. Big Pine Key Faraday Firewatch $ 375.38
11+2
Big Pine Key Park 29001 Atlantic, Big Pine Key $ 600.60 $ 25.03
Marathon Government Cntr 2798 Overseas Hwy, Marathon Faraday MPC-2000 $ 900.90
Marathon Government Anx 490 63rd Street, Marathon FireLite MS-4024 $ 450.45
Marathon Detention Facility 3981 Ocean Terrace, Marathon FireLite Miniscan $ 450.45
4024
Marathon Sheriff' s Han~ar Marathon Airport EST Quick Start $ 450.45
Marathon Courthouse 3117 Overseas Hwy, Marathon Notifier SFP 400B $ 525.53
George Dolezal Library 3251 Overseas Hwy, Marathon Simplex 2001-4431 $ 450.45
Ruth Ivins Center, Health 3333 Overseas Hwy, Marathon Edwards 1500 Series $ 450.45
Dept.
Medical Examiner 56639 Overseas Hwy, Crawl Key Simplex Grinnel 4010 FACP $ 525.53 $ 25.03
Ellis Building 88800 Overseas Highway, P.K. FireLite MP-24 $ 600.60
Plantation Key Courthouse Highpoint Road, Plantation Key FireLite MP-24 $ 900.90
Plantation Key Detention 53 Highpoint Road, Plantation FireLite MS-9200 $ 750.75
Facility . Key
Islamorada Library MM 81.5, Islamorada Fire Lite MS-4424b $ 600.60
M. E. Nelson Government 102050 Overseas Highway, Key Siemens $ 1,200.00 $ 25.03
and Cultural Center Largo
Roth Building 50 Highpoint Road, Tavernier Edwards EST-2 $ 900.90 $ 25.03
Key Largo Library 101485 Overseas Highway, FireLite MS-5024 $ 600.60 $ 25.03
Tradewinds Shoppinsz Plaza
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a. Labor - Normal working hours of 8:00 a.m. to
5:00 p.nI. Monday through Friday excluding holidays
b. Labor - Overtime rate for hours not stated above, including
holidays and for facilities that conduct critical
business such as Courthouses, Tax Collector's offices,
and all others identified by the Facilities Maintenance
Director in the Specifications
c. Manufacturers invoice cost of parts and materials
PANIC SYSTEM:
BUILDING
KW Courthouse Annex
Judicial Workout Room
J. Lancelot Lester
Building, & Records
Stora e
J. Lancelot Lester.
Building - District 3
Commissioner
Old Courthouse - District
1 Commissioner
Old Courthouse -
Traffic/Fines
Freeman Justice Center
Freeman Justice Centt~r
Gato Building - Social
Services
Gato Building - 2nd floor
Medical Examiner
Murray E. Nelson
Building
LOCATION
502 Whitehead St.,
Ke West
502 Whitehead St.,
Ke West
530 Whitehead St.
Key West
530 Whitehead St.
Key West
500 Whitehead St.,
Ke West
500 Whitehead St.,
Ke West
310 Fleming Street,
Ke West
3 10 Fleming Street,
Ke West
1100 Simonton St.,
Ke West
1100 Simonton St.,
Ke West
56639 Overseas
Hw , Crawl Ke
102050 Overseas
Highway, Key
Lar 0
MANUFACTURER
MODEL #
Caretaker Plus
ANNUAL INSPECTION
AMOUNT (including any
possible overtime
$ 675.68
MONTHL Y
MONITOR
AMOUNT
$ 25.03
CH Annex system
CH Annex system
CH Annex system
CH Annex system
CH Annex system
INOVONICS $ 150.15
FA46D 64
Simplex Grinnel $ 250.25 $ 25.03
4010 FACP
CADDX $ 250.25 $ 25.03
$ 75.08 per hour
$112.62 per hour
Cost + 25%
4. Item 4, ]:>A YMENTS TO CONTRACTOR, Section C of the original agreement is amended to read:
"CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable
to the Clerk, at completion of the work/repair by the CONTRACTOR and approval by the on-site
COUN1'Y representative. Acceptability to the Clerk is based on generally accepted accounting
principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds."
5. In all other respects, the original agreement dated August 20, 2008 remains in full force and effect.
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above.
IN WITNESS-WHEREOF, the parties have hereunto set their hands and seal, the day and year first written
(SEAL) . .~ .. ,- 'i{~
:(~ ~RK
Deputy Clerk " .... .
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNT, ORIDA
By
Date
JUN 1 6 2010
EMS, INC.
Witness
By
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Witness
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