Miscellaneous
J)annp 1l. itolbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 743-9036
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 294-4641
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-9253
November 16, 1992
The Honorable A. Earl Cheal
Monroe County Commissioner
Suite 110
Marathon Government Annex
490 - 63rd Street, Ocean
Marathon, FL 33050
Dear Commissioner Cheal:
In response to your inquiry of November 6, 1992,
concerning payments to Clean Florida Keys, Inc., I submit the
following information.
Attachment 1 is a schedule listing all payments made
and in process concerning the Board's contract with Clean Florida
Keys, Inc. The schedule indicates the date of the invoice as
prepared by the organization, the date that the invoice was
received in Finance for processing, the check number, and the
date of the check. Also enclosed with this communication are
copies of all of the checks that have been written, together with
some of the documentation attached to the reimbursement requests.
Also attached to the first reimbursement request you will find
copies of communications from my office directed to OMB
indicating several items inVOlving contract requirements that had
to be resolved prior to processing the first request.
As you can see by examination of the enclosed
information, the time elapsed from the receipt of the
reimbursement request in the Finance Department for processing
and the date of the issuance of the checks ranges from a minimum
of one day to a maximum of twelve working days.
I am sympathetic with the plight of these small private
non-prOfit groups who are at~empting to provide public services
with limited resources. However, the fact that the County's
financial operations involve a wide scope of activities and a
very large volume means that there are some minimum time
requirements necessary to process transactions such as these in
order to ensure that all of the contractual, legal, and budgetary
requirements are met.
As a general rule, individuals and organizations doing
business with the County on a contractual basis should allow for
the fact that the Finance office will require ten to fifteen
working days in order to process payments. Of course, that time
may be extended should there be any problems with documentation,
budgets, or other matters which may affect the normal processing.
If I can be of further service to you, do not hesitate
to contact me.
Very
,
Ihage
Clerk of e Circuit Court
and ex officio Clerk to the
Board of County Commissioners
DLK:RLC
CLEAN FLORIDA KEYS, INC.
Payment Schedule
Invoice Date
Invoice Clean Florida Received
Period (A) Keys, Inc. in Finance Amount Check # Check Oat
--------------. ------------- ---____..-e ____--.____ _________- -------~--
May 1 -June 25 07/09/92 08/03/92 $1,110.13 175294 08/05/92
June 22-August 18 08/18/92 09/01/92 817.39 176867 09/02/92
July 6-September 11 09/11/92 09/21/92 533.80 179042 10/07/92
July 6 - September 9 09/09/92 09/21/92 904.96 179042 1 0/07/92
July 19- October 13 1 0/13/92 1 0/16/92 1,323.75 180394 10/28/92
July 27 - October 31 11/02/92 11/09/92 1,131.36 (B) (8)
August 14 - October 26 1 0/26/92 11/09/92 216.40 (8) (8)
(A) Invoice period overlaps, but are not duplicate reimbursement requests.
(B) Check run of 11/18/92