2010 Summer 05/16/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
July 2,2010
TO:
Roman Gastesi
County Administrator
A TTN:
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Connie Cyr ~ ""
Aide to County Administrator ~,
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Isabel C. DeSantis, D. C. .y/'
FROM:
At the May 16,2010, Board of County Commissioner's meeting, the Board granted
approval and authorized execution of an lnterlocal Agreement between the Monroe County
School District, the Monroe County Sheriffs Office and Monroe County to fund the 2010
Summer Recreation Program in the amount of$IO,OOO.
Enclosed is a fully executed duplicate original of the above-mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
INTERLOCAL AGREEMENT
Pursuant To
Florida Interlocal Cooperation Act of 1969
(Chapter 163, Florida Statutes)
Agreement entered this ---1.2.. day of May, 2010, by and between the School District of Monroe
County, Florida (hereinafter the District), and the Sheriff's Office of Monroe County, Florida
(hereinafter the Sheriff's Office),and the County of Monroe (hereinafter the County)
Whereas, the District, the Sheriff's Office, and The County desire to provide summer
recreational opportunities and services to the youth of Monroe County, Florida; and
Whereas, the Sheriff's Office, and the County do not have the proper facilities or the trained
employees to provide summer recreational services; and
Whereas, the District has facilities and trained personnel at its disposal for use in providing
summer recreational opportunities and services to the youth of Monroe County; and
Whereas, the cost of operating the summer recreational program should be shared between the
Sheriff's Office, The County, and the District;
Whereas, the Sheriff's Office, the County, and the District are the fiscal agents and the District is
the administrating agent;
Now, therefore the Sheriff's Office, the County and the District hereby agree as follows:
1. SERVICES TO BE PROVIDED - The District agrees to provide supervised
recreational programs during the time periods specified and consisting of the activities
described, in Schedule A attached hereto. The program sites for provision of these
programs shall be as described in the Schedule B hereto.
2. TRANSPORTATION OF YOUTH - The District, utilizing District-owned school
buses, may provide transportation opportunities to and from scheduled off-site program
locations, as well as to and from the program sites. Pick-up locations and time shall be
in accordance with Schedule C hereto.
3. SUPERVISION OF PROGRAM ACTVITIES - The District, utilizing as much as
possible district employees, shall provide Program Instructors and Instructor Aides to
supervise participants and provide instructional and training activities.
4. EQUIPMENT AND SUPPLIES - The District shall be responsible for purchasing the
necessary equipment, games and materials, and consumable supplies required for
program activities, and the District shall be responsible for storage and distribution of
said items as required.
Summer Rec'n. Funds 2010
5. FACILITIES OPERATION - The District shall be responsible for providing on-site
program clerical assistance and informational services during the program's operation
hours, and shall have telephonic resources available for both in coming and out going
calls.
6. FIRST AID FACILITIES AND PERSONNEL - The District, at each program site,
shall have available sufficient first aid supplies required for use in attending to minor
injuries. Additionally, first aid trained personnel shall be available for attending to
minor injuries as may be required.
7. PROGRAM PERSONNEL: The District shall be responsible for determining the
amounts of compensation, and times for payments, of Instructor Aides, School Bus
Operators, and other personnel providing services under this Agreement, District
Worker's Compensation coverage through its Insurance Program for these personnel.
The director, instructors or instructor aides who are school board employees during the
regular school year shall be employed by the District as temporary employees and paid
a stipend in accordance with District payroll time periods and procedures. Those
employees not employed by the District during the regular school year will be
employed through contracted services.
8. REIMBURSEMENT FOR EQUIPMENT, SUPPLIES AND PERSONNEL
COSTS. The Monroe County Sheriffs Office and the County have agreed to
reimbursement to the District for $10,000 and $10,000 respectively, for equipment,
supplies and personnel costs. The District will submit invoices with supporting
documentation to the Monroe County Sheriff's Office, Finance Department, 5525
College Road, Key West, Florida 33040 and to the County of Monroe, Finance
Department, 500 Whitehead Street, Key West, Florida 33040. Supporting
documentation shall include a showing that the Sheriff's Office and the County are
being invoiced separately for their share of total costs and that invoicing does not
duplicate billing for the same costs.
9. INVOLVEMENT OF THE SHERIFF'S OFFICE: The Sheriff's Office and the
County sole involvement in the performance of this agreement is to reimburse the
District at the completion of the program. The Sheriff's Office, The County and the
District specifically agree that the District shall be solely responsible for the planning,
operation, supervision, control and direction of the program and services contemplated
under this Agreement. The intent of this section is that the Sheriff's Office and the
County shall only be considered to be a supplier of funds and not an active participant
in the performance of the Districts obligations under this agreement. The Sheriff's
Office and the County will allocate $10,000 and $10,000 respectively to fund the 2010
Summer Recreation Program.
10. ACCOUNTING AND INSPECTION - District shall be responsible for receiving,
generating and maintaining documentation in such form and content as may be required
by the Office of the Auditor General of Florida in accordance with generally accepted
accounting practices. The District shall, from time to time, provide the Sheriff's Office
Summer Rec'o. FWlds 2010
2
and the County with copies of such documentation and shall pennit access by agents or
employees of the County and Sheriff's Office to the books, charts of accounts, and other
documents relative to this agreement. The District agrees to assign unique and distinct
Project Accounting codes for expenditures make pursuant to this Agreement.
11. CONSIDERATION - As consideration for this Agreement, the Sheriff's Office, and
the County agrees that (1) the Sheriff's Office and the County will not compete with
the District by providing organized Summer Youth Recreation Programs and (2) the
Sheriff's Office and the County shall, upon the conclusion of the Summer Youth
Recreation Program and within thirty (30) days of the receipt of a complete and correct
invoice from the District, pay to the District the sum of all invoices for reimbursement
of actual cost to the Summer Youth Program.
12. USE OF FUNDS - The District shall expend the funds received hereunder in
accordance with Schedule D attached hereto. To the most practical extent possible, the
funds shall be spent for services and programs sited in Key West and Key Largo in
proportion to the percentage of children served at each site to the overall enrollment for
the Summer 2010 program.
13. NON-RELIANCE BY NON-PARTIES - No person or entity shall be entitled to rely
upon the tenns, or any of them, of this Agreement to enforce or attempt to enforce any
third party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the District, The County and Sheriff's Office agree that neither the
District The County nor the Sheriff's Office, or its employees shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of
individuals have entitlement or benefits under this Agreement separate and apart,
inferior to, or Superior to the community in general or the general target population
('.ontemplated in this Agreement.
13. DISTRICT RESERVATION OF RIGHT TO MODIFY - The District reserves the
right to modify from time to time any of the services or programs contemplated
hereunder, but such modifications shall not operate or have the effect of resulting in non-
performance of any of the obligations of the District hereunder, nor result in a re-
alignment of budget categories for expenditures in an amount in excess of ten percent
(10%) of the cash consideration as a whole received from the Sheriff's Office and The
County
THE DISTRICT SCHOOL BOARD OF
MONROE COUNTY, FLORIDA
(SEAL)
BY:
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ArrEST:
Sununer Rec:'n. Funds 2010
3
(SEAL) BY:
Attest DANNY L. KOUiAGE, Oerk
B~)oLJLQ, ~
Deputy Clerk
(SEAL)
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Summer Iee'Do Funds 2010
BY:
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~ Burke, Superintendent
THE MONROE COUNTY SHERIFFS
OFFICE, MONROE UNTY FLORIDA
Sylvia Murphy, Mayor
S ZA NE A. HUTTON
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MONROE COUNTY SHERIFF'S OFfiCE
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MARK L. WILLIS
GENERAL GOUNSEL
DATE: c; /2-f /2-0 I ()
SCHEDULE A
SUMMER RECREATION ACTIVITIES
The activities include, but are not limited to:
A. Sports Activities
B. Arts and Crafts Activities
C. Computer Related Activities
D. Reading Related Activities
E. Math Activities
F. Science Activities
Summer Rec'n. Funds 2010
5
SCHEDULE B
SUMMER RECREATION ACTIVITIES
Program Sites
Poinciana Elementary School
Key Largo Elementary/Middle School
Summer Rec'n. Funds 2010
6
Swnmer Rce'n. Funds 2010
SCHEDULE C
SUMMER RECREATION ACTMTIES
(S days per week for 19 days)
7
SCHEDULE D
SUMMER RECREATION ACTIVITIES
(5 days per week for 19 days)
Funding Expenditures - if funds available
1. Salaries: Program Director, Site Directors, Instructors,
Teacher Aides, Student Aides, Clerical
$35000.00
2. Supplies, Game Materials, Equipment (6 Sites)
$ 5,000.00
3. Filed TripsITransportation (In and Out of County)
$ 0
TOTAL:
$40,000.00.
SUMMER RECREATION - tentative
2010 BUDGET
Tota12010 Funding
535,000.00
TOTAL FUNDING AVAILABLE
Admin. Cost
Key West
Key Largo
535000.00
$3500.00
$18,500.00
$26,000.00
$13,000.00
TOTAL INDIVIDUAL BUDGET
All sites plan to work with 25.1 students to adult ratio. Allocations reflect ratio.
Please include 7.65% FICA in your budget for School Board employees
2010 Salarv S4:hedule
Certified Teachers teaching non-academic subjects - $20 per hour
Non-certified personnel (our teacher aides) - $14.57 per hour
College Students - $11.66 per hour
High School students - $7.21 per hour
Summer Rcc'n. Funds 2010
8