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09/08/1993 AGREEMENT OF PROFESSIONAL SERVICES FOR A PERFORMANCE AUDIT OF SOLID WASTE COLLECTION FRANCHISEES BETWEEN MONROE COUNTY AND MORRIS BUCHANAN AND ASSOCIATES WHEREAS, Monroe County is desirous of obtaining accounting services in order to audit the various County franchised solid waste collectors; and WHEREAS, Morris Buchanan & Associates represents that it is professionally qualified to perform such services; now, therefore, AN AGREEMENT, made and entered into this 3/~r day of Avtr<.ls',- , 1993, by and between MONROE COUNTY, a subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as ~e "CO\BITY,.'} :z: LaJ- and the firm of MORRIS BUCHANAN & ASSOCIATES,Scherei~fte~ , C":) referred to as "CONSULTANTS," doing business at 2778 HalTgrove 0\ Road, Box 248, Smyrna, GA 30080. WIT N E SSE T H: '-0 l..; .::::, ,,) For and in consideration of the covenants and agreements hereinafter contained, the parties hereto do mutually covenant and agree as follows: 1. RETENTION OF CONSULTANTS The COUNTY hereby engages the CONSULTANTS for the Perfor- mance Audits and Procedures Engagement described in RFP #401 originally dated April 19, 1993, relating to the County's solid waste collection agreement with its franchisees and hereinafter referred to as the "Proj ect," or the "Basic Services." The Proj ect is more fully described in Exhibit "A" and (Performance Audit Services for a Procedures Engagement Relating to Solid Waste Collection Agreements Request for Proposals, issued April 19, 1993; and, Proposal to Provide Professional Services for Monroe County, Florida submitted by Morris Buchanan & Associates, July 13, 1993, incorporating supplemental written and approved negotiations and changes) attached hereto and incorporated herein by reference. 2. BASIC SERVICES OF THE CONSULTANTS A. The CONSULTANTS shall serve as the COUNTY's independent auditor during the performance of the Project. The CONSULTANTS warrant that they now have or will secure at their own expense all personnel required to perform all services under this agreement. Such personnel shall not be employees of, or have any contractual relationship with the COUNTY. B. The CONSULTANTS will begin work promptly after receipt of a fully executed copy of this agreement and written au- thorization from the COUNTY's Designated Representative. C. Services of the CONSULTANTS shall be under the general direction of Barry M. Boldissar, (305)292-4432, who shall be the COUNTY's Designated Representative during the performance of this agreement. The COUNTY's Designated Representative is the only person authorized to direct the activities of the CONSULTANTS and must initially approve, in writing, all change orders. However, no change order shall become effective until approved by the County Commission. 2 D. All consulting services shall be performed in coop- eration and coordination with the COUNTY and, in the performance of such services, the CONSULTANTS shall: 1) Maintain close liaison and cooperation with the COUNTY's Designated Representative during the performance of the Project in order to obtain agreement on the coordination of the various phases of the Project. 2) Provide the COUNTY with schedules, including starting dates and contemplated completion dates, for the pro- gress of, and completion of, the Project. The schedules and progress reports shall be in the reasonable format and details the Designated Representative may require. 3. ADDITIONAL SERVICES If authorized in writing by COUNTY, the CONSULTANTS shall furnish services not in the Project, but which are within the general type of services contemplated by the Project. If addi- tional services are requested by the COUNTY, then a change order will be approved from time to time in accordance with COUNTY procedures. In no event shall work be performed outside the services listed in Exhibit A without prior written authorization from the COUNTY. 4. GENERAL CONSIDERATIONS A. It is understood and agreed that the CONSULTANTS' services under this agreement do not include any participation whatsoever in litigation. Should such services be required, a supplemental agreement may be negotiated between the COUNTY and 3 CONSULTANTS describing the services desired and providing a basis for compensation to the CONSULTANTS. B. Upon the CONSULTANTS' written request, the COUNTY will furnish or cause to be furnished such reports, studies, instru- ments, documents and other information as the CONSULTANTS deem necessary, and the CONSULTANTS may rely upon same in performing the services required under this agreement. 5. PAYMENT FOR SERVICES OF THE CONSULTANTS The COUNTY shall pay to the CONSULTANTS for services ren- dered a base amount of Forty Three Thousand Three Hundred Dollars ($43,300), plus reimbursable expenses for travel, lodging, and meals as provided in Sec. 112.061, Florida Statutes, and any third party expenses approved by the County. The COUNTY will pay the CONSULTANTS according to the following Schedule: Task 1 - 20% of Base Amount Issuance of Draft reports for First 2 Franchisees Task 2 - 20% of Base Amount Issuance of Draft reports for Next 2 Franchisees Task 3 - 40% of Base Amount Issuance of Draft reports for Last 3 Franchisees Task 4 - 20% of Base Amount Issuance of Final report, presentation to the County Commission, and final acceptance. Reimbursable expenses will be submitted to the Designated Rep- resentative on a bi-weekly basis and paid within thirty (30) days of the date they are approved by the Designated Representative and authorized by him for payment. Notwithstanding the same, 4 CONSULTANTS may challenge that opinion as to the reasonableness of its denia I before any appropriate court of proper jurisdiction, as provided in Section 9. Task Invoices for services received from the CONSULTANTS under this agreement will be reviewed by the COUNTY's Designated Representative and only approved for payment if, in the opinion of the COUNTY's Designat- ed Representative, the services were rendered in conformity with the agreement. The Task Invoice will then be processed for payment. Task Invoices must reference the current purchase order number, if any. Each Task Invoice payment shall be made within thirty days after the determination by Designated Representative that the services performed were satisfactory. 6 . TERMINATION A. The COUNTY reserves the right to, at its discretion, terminate this agreement for the CONSULTANTS' breach of any of the agreement's terms and covenants. If the COUNTY elects to terminate for cause, the COUNTY shall notify the CONSULTANTS in writing, who shall, upon receipt of the notice, immediately cease all work. The COUNTY shall then pay the CONSULTANTS the full amount for all tasks satisfactorily completed less any amount necessary to compensate the COUNTY for any damage occasioned by the CONSULTANTS' breach. For tasks partially completed, the COUNTY shall pay the CONSULTANTS the percent of the total payment r-" for the task that is proportional to the percent of the task satisfactorily completed on the date of the CONSULTANTS' receipt . of the notice of termination less any amount necessary to compen- sate the COUNTY any damage occasioned by the CONSULTANTS' breach. 5 The decision of the COUNTY's Designated Representative as to the tasks satisfactorily completed, the percent of satisfactorily partially completed tasks, and the amount of damage(s) the COUNTY suffered, will be final. If the amounts deducted from the CONSULTANTS' final payment are insufficient to compensate the COUNTY for damages, the CONSULTANTS shall nonetheless remain liable to the COUNTY for the full extent of the COUNTY's damage. Nothing in this section shall be read as precluding the COUNTY or CONSULTANTS from pursuing any additional remedy the COUNTY or CONSULTANT may have at law or ,equity for either's breach. Upon receipt of the notice of termination under this section, the CONSULTANTS shall also turn over to the COUNTY all reports, comp lete or not, notes, and any other data in whatever format, prepared pursuant to this agreement prior to the CONSULTANTS' receipt of the notice of termination. At the same time the CONSULTANTS shall deliver all materials supplied by the COUNTY. Any work performed by the CONSULTANTS after receipt of the notice of termination shall be at the CONSULTANTS' sole risk. Notwithstanding the same should the Designated Representative deny payment, CONSULTANT may challenge that opinion as to the reasonableness of its denial before a court of proper jurisdiction as provided in Sec. 9. B. This agreement may be terminated by the CONSULTANTS upon providing seven days' written notice to the COUNTY in the event of the COUNTY's substantial failure to perform as required by this agreement, provided the COUNTY's failure is not due to the fault of the CONSULTANTS.' Notwithstanding any election on 6 the part of the CONSULTANTS to so terminate, CONSULTANTS reserve all rights at law and equity to seek any and all remedies for the COUNTY'S breach of any term or provision of this agreement. 7. EXCUSABLE DELAYS The CONSULTANTS shall not be considered in default if the CONSULTANTS' failure to perform is caused by events beyond the CONSULTANTS' control and not reasonably foreseeable. Such events may include, but not be limited to: acts of God; natural or public health emergencies; labor disputes; denial by the fran- chisees of access to relevant financial data; and severe weather conditions. If the failure to perform is caused by the failure of the COUNTY approved subcontractor(s) of the CONSULTANTS to perform, and if the failure arises out of events beyond the control of both the CONSULTANTS and their subcontractor(s) and not reasonably foreseeable by either of them, then the CONSUL- TANTS shall not be deemed to be in default. Upon the CONSUL- TANTS' request, the COUNTY shall consider the facts and the extent of any failure to perform the work. If the CONSULTANTS' failure to perform the work was not caused by either the CONSUL- TANTS' fault or negligence, or the fault or negligence of any subcontractor, then the time for performance or compensation will be adjusted by the COUNTY accordingly. 8 . FEDERAL AND STATE TAX The CONSULTANTS shall be responsible for paying all applica- ble sales taxes, any other state taxes, and federal taxes. The CONSULTANTS are not authorized to use the COUNTY's sales tax exemption number. 7 9. REMEDIES This agreement shall be governed by the laws of the State of Florida. Venue for any action arising under this agreement shall be in Monroe COUNTY, Florida. 10. INTEREST OF CONSULTANTS The CONSULTANTS represent that they presently have no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the performance of services required to be performed under this agreement as provid- ed in Sec. 112.311, et seq., Fla. Stat. The CONSULTANTS further represents that, in performance of the agreement, no persons having any such interest shall be employed. The CONSULTANTS shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest for any prospective business association, interest or other circumstances which may influence or appear to influence the CONSULTANTS' judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the CONSULTANTS may undertake and request an opinion of the COUNTY as to whether the association, interest or circumstance would, i.n the opinion of the COUNTY, constitute a conflict of interest if entered into by the CONSULTANTS. The COUNTY agrees to notify the CONSULTANTS of its opinion by certified mail within thirty days of receipt of notification by the CONSULTANTS. If, in the opinion of the COUNTY, the prospective business asso- ciation, interest or circumstance would not constitute a conflict 8 of interest by the CONSULTANTS, the COUNTY shall so state in the notification and the CONSULTANTS shall, at their option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the COUNTY by the CONSULTANTS under the terms of this agreement. 11. DISCLOSURE AND OWNERSHIP OF DOCUMENTS The CONSULTANTS shall deliver to the COUNTY for approval and acceptance, and before being eligible for final payment of any amounts due, all documents and materials prepared by and for the COUNTY under this agreement. All information, documents, re- ports, a.nd other data (in whatever format) generated, developed, or purchased, under this agreement for the COUNTY, or at COUNTY expense, or on behalf of the COUNTY, shall be COUNTY property and public records. 12 . ARREARS The CONSULTANTS will not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The CONSULTANTS further warrant and represent that they have no obligations or indebtedness that would impair their ability to fulfill the terms of this agreement. 13. INDEPENDENT CONTRACTOR RELATIONSHIP The CONSULTANTS are and shall be in the performance of all work services and a.ctivities under this agreement an independent contractor, and not an employee, agent, or servant of the COUNTY. All persons engaged in any of the work or services performed 9 under this agreement shall at all times and in all places be subject to the CONSULTANTS' sole discretion, supervision, and control. The CONSULTANTS shall exercise control over the means and manner in which they and their employees perform the work and in all respects the CONSULTANTS' relationship and the relation- ship of their employees to the COUNTY shall be that of an in- dependent contractor and not as employees or agents. 14. HOLD HARMLESS The CONSULTANTS agree to indemnify, hold harmless, and defend the COUNTY and any and all of their directors, officers, agents and employees from and against all claims, loss, damage, charge or expense, to which they or any of them may be put or subj ected to arising out of or resulting from any negligent or willful act or actions, omission or failure to act on the part of the CONSULTANTS in the performance of the services described in this agreement. 15. CONTINGENT FEES The CONSULTANTS warrant that no person or company has been employed or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, broker- age, or contingent fee, excepting bona fide employees of the CONSULTANTS, nor have the CONSULTANTS paid or agreed to pay any person, company, corporation, individual, or firm other than a bona fide employee, any fee, commission, contribution, donation, percentage, gift, or any other compensation, contingent upon, or resulting from the award of this agreement. 10 16. NONDISCRIMINATION The CONSULTANTS warrant and represent that all of their employees are treated equally during employment without regard to race, color, religion, sex, age or national origin. 17. PROHIBITION ON EMPLOYMENT OF COUNTY OFFICERS The CONSULTANTS warrant that they have not employed, re- tained, or otherwise had act on his behalf any former COUNTY officer or employee subj ect to the prohibition of section 2 of Ordinance No. 010-1990 or any other COUNTY officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the COUNTY may, at its discretion, terminate this agreement without liability and may also, at its discretion, deduct from the agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former COUNTY officer or employee. 18. NON-ASSIGNABILITY The CONSULTANTS may not assign any interest they have in this contract and may not subcontract any of the tasks under this agreement without the written permission of the COUNTY. 19. LICENSES TO BE KEPT CURRENT The CONSULTANTS warrant that, at the time of the execution of the agreement and during the term of this agreement, the CONSULTANTS have and will continue to have all professional licenses necessary to perform the required work. 11 20. INSURANCE CONSULTANT agrees to furnish and comply with County Insurance Provisions set forth in Exhibit B. 21. SEVERABILITY If any term or provision of this agreement, or the applica- tion thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this agree- ment, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this agreement shall be deemed valid and enforceable to the extent permitted by law. 22. NOTICE All notices required in this agreement shall be sent cer- tified mail, return receipt requested and if sent to the COUNTY shall be mailed to: Barry M. Boldissar, Director Environmental Management Public Service Building lIB 5100 College Road Key West, FL 33040 and if sent to the CONSULTANTS shall be mailed to: Morris Buchanan, CPA Buchanan & Associates 2778 Hargrove Road, Box 248 Smyrna, GA 30080 23. SUCCESSORS AND ASSIGNS The COUNTY and the CONSULTANTS each bind the other and their respective successors and assigns in all respects to all the terms, c:ondi tions , covenants and provis ions of this agreement. 12 Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the COUNTY, nor shall it be construed as giving any right or benefit hereunder to anyone other than the COUNTY or the CONSULTANTS. IN WITNESS WHEREOF, the parties have accepted, made and executed the agreement upon the terms and conditions above stated on the date and year first above written. (SEAL) Attest: DANNY L, KOLHAGE, Clerk BY~C.~~ Deputy er By coniiibuchanani 8/31/93 NcQry P~blic. Cherokee County, Georgia My Comml8Sfon Expires December 1, 1996 COUNTY COMMISSIONERS COUNTY, FLORIDA ~ 9-8-q!; MORRIS BUCHANAN & ASSOCIATES By ~~. ./tL r l APPROVED AS TO F":-" n~~ 13 EXHmIT "A" (Agreement for Professional Services for Performance Audit of Solid Waste Collection Agreements with Franchisees; Between Monroe County, Florida and Morris Buchanan & Associates) The purpose of the Agreement for Professional Services between Monroe County, Florida, hereinafter referred to as the "COUNTY" and Morris Buchanan and Associates, hereinafter referred to as "CONSULTANTS" is to provide an agreed upon procedures engagement relating to the Solid Waste Collection Agreements between the Board of Commissioners of COUNTY and the following solid waste garbage collection companies: Florida Disposal, Inc. Bland Disposal Service, Inc. Industrial Waste Service, Inc. Marathon Garbage Service, Inc. Island Disposal Company, Inc. Ted Carter Enterprises, Inc. DIB/ A Keys Sanitary Service Ocean Reef Solid Waste, Inc. \ \, \ , This engagement will be conducted in accordance with standards issued by the American Institute of Certified Public Accountants. The result of the engagement will be eight (8) reports, one report for each franchisee and one consolidated report, reflecting procedures performed and findings of the performed procedures. The objectives of this engagement, as outlined in Section 2.2. 1, Procedures Engagement Objectives Monroe County Request for Proposals (RFP) #401, dated April 19, 1993, are as follows: A) Determine the extent to which each Franchisee reported all commercial disposal and recycling fees to the Franchisor, including ascertaining that the Franchisee remitted the appropriate portion of the disposal fees to the Franchisor. B) Ascertain that the Franchisee complied with the following provisions of the Collection Agreement: 1) Charged commercial and residential customers fees based on rates approved by the Franchisor. 2) Provided accurate Monthly Billing Statements for all commercial accounts serviced including full disclosure of services provided. J) Maintained a written record of customer inquiries and complaints. 4) Maintained proper insurance amounts throughout the period. 1 C) Detennine the Franchisee's average cost per residential dwelling unit (accrual basis) of providing residential solid waste collection service~ and determine the Franchisee's average cost per cubic yard (accrual basis) of providing commercial solid waste collection service. For purposes of these determinations, only costs which are usual and customary to the industry should be included. In addition, all costs should be reviewed for reasonableness in relation to the level of service provided. The agreed upon procedures enumerated below will be performed for each Franchisee for the year ended December 31, 1992 and findings reported accordingly. These agreed upon procedures relate directly to the above stated objectives. The following procedures will be applied to the Summary of Monthly Billing Statements Commercial Accounts submitted by franchisees for the year ended December 3 1, 1992: 1) Obtain from the Environmental Management Division of Monroe County, Florida. copies of all Monthly Billing Statements Commercial Accounts (MBSCA's) submitted by the franchisees for the year ended December 31, 1992. 2) Test the mathematical accuracy of the MBSCA's. 3) From the MBSCA's, prepare a Summary ofMBSCA's for the year. 4) On a test basis, agree amounts (collection fees, disposal fees, cubic yards, etc.) reported on MBSCA's to franchisee's routing records, billing records, customer contracts, and any other appropriate documentation. 5) Obtain a listing of all business licenses issued in the franchisee's service area from the appropriate county office. 6) Compare, in total, the number of business licenses issued in the service area to the number of commercial accounts serviced by the franchisee. 7) Select a sample from the business license list obtained in procedure five and confirm directly with the business license holder the amount, if any, of fees (both collection, disposal, and special) incurred to franchisee for solid waste collection service for the year ended December 31, 1992. (Include on the confirmation questions regarding the date and nature of complaints of service, if any, communicated to the franchisee). All variances will be recor';iled and any exceptions observed will be reported. 2 The procedures listed below will be applied for the year ended December 31, 1992, with respect to the following Contractual Provisions of the Solid Waste Collection Agreement: A. Franchisee charged rates to customers for commercial and residential services in accordance with Franchisor approved rates (Section 4(B)3). 1) Obtain from Franchisor a schedule of approved rates. 2) For the sample selected in procedure four under Summary ofMBSCA's, agree rates per contract to approved rate schedule. 3) Select, a sample of special residential billing and agree rates per special billing to approved rate schedule. B. Franchisee provided accurate monthly billing statements to commercial customers including full disclosure of services provided ~~ection 4(B)3). I-- I) For the sample selected in procedure four under Summary ofMBSCA's, agree rates per monthly billings to approved rate schedule. Perform test of mathematical accuracy of billing statements. C. Franchisee maintained a written record of customer inquiries and complaints (Section 7B). 1) Inquire of franchisee management regarding the existence of such a log. 2) Iflog exists, compare information regarding complaints received on confirmations in procedure seven under Summary ofMBSCA's to log. Summarize any discrepancies. D. Franchisee reported, to Franchisor, all customer inquiries and complaints on a timely basis (Section 7B). 1) Obtain copies of complaint reports, if any, submitted to the Environmental Management Division by the franchisees to the log. Summarize any discrepancies. E. Franchisee maintained proper insurance amounts though out the period (Sections 11 and 12). 1) Review insurance policies in effect during the year ended December 31, 1992 noting that coverages met the contractual requirements. 2) Confirm directly with the franchisee's insurance company the information reviewed in procedure one. 3 The procedures enumerated below will be applied to the Operatin'g Expenses of each franchisee for the year ended December 31, 1992: 1) Obtain and read a copy of the franchisee's audited financial statement for year ended December 31, 1992. 2) Obtain and review detailed records (Le. general ledger, cash disbursement journal, payroll journal, vendor invoices) supporting the operating expenses reflected in the 1992 audited financial statements. 3) Obtain from franchisee a list of all related parties, i.e. the franchisee, its affiliates, principal owners, management, and members of their immediate families. In addition, based on other procedures performed, identify any other related parties omitted from list by franchisee's manage~ent. 4) Identify and examine appropriate supporting documentatibn of transactions with related parties based upon inquiry of franchisee management and other procedures performed. Summarize the details of these transactions. 5) For these identified related party transactions, identify similar transactions which were consummated at arms-length and compare the details of these transactions to the related party transactions. F or example~ a franchisee leases a facility from one of its owners. We would identify, with assistance from real estate specialists in the area, similar arms-length lease arrangements in the area and compare the details of those lease arrangements to the related party lease arrangement. 6) Obtain a list of franchisee personnel with job title, description, and annual salary. Compare this list with solid waste industry salary and wage surveys. 7) Obtain or prepare a schedule of both operating and administrative equipment reflecting acquisition date, depreciation method/life, original cost, 1992 depreciation, and accumulated depreciation at December 31, 1992. Review container cost and maintenance records and prepare an analysis of costs to rental rates on a container size basis. 8) Obtain industry operating expense and profitability statistics for solid waste collection companies operating in comparable demographics and compare to the franchisee's operating expense and profitability statistics. 9) Based on the reading of audited financial statements and detailed records performed in procedures one and two, identify and summarize "discretionary" general and administrative expenses, based on a definition of" discretionary" as an expense in which management decision is the primary controlling factor oveT the nature, amount and timing of the expense. 10) Prepare a schedule of operating expenses, as reported in accordance with generally accepted accounting principles, adjusted for expenses which are excessive or are not "usual and customary," as identified in performing 4 procedures one through nine, to develop an adjusted total costs of providing residential and commercial solid waste collection service. 11) Inquire of franchisee and summarize its methodology, if any, for allocating operating expenses to commercial and residential categories. Review such methodologies for reasonableness. Based on these procedures, develop a standard operating expense allocation methodology which will be applied consistently to all franchisees. 12) Apply standard operating expense allocation methodology developed in procedure eleven to adjust operating expenses determined in procedure ten to compute the total adjusted costs for providing commercial and residential solid waste collection service. ' 13) Obtain copy of current routing schedules for both cOmnlercial and residential service~ Select a sample of franchisee's routes and perfoWn a physical observation of routes to insure that actual route and service locations conform to the routing schedule. 14) Obtain copies of residential routing schedules for each month of the year ended December 31, 1992. Summarize the number of dwelling units serviced from these records. Compare this total to the total residential dwelling units for which the Franchisor is compensating the franchisee. 15) Apply the number of dwelling units summarized from the routing schedules to the total adjusted residential costs determined in procedure twelve to compute the average adjusted cost per residential dwelling unit. 16) Apply the number of cubic yards from the Summary of Monthly Billing Statements Commercial Accounts to the total adjusted commercial costs determined in procedure twelve to compute the average adjusted cost per cubic yard. 17) Procedures one through sixteen would be applied consistently to all seven franchisees. At the conclusion of the engagement, summarize the seven individual reports into one consolidated report for comparative purposes. The above procedures may be modified as required based on mutual agreement of the COUNTY and CONSULTANTS. 5 E X H I BIT "B" Insurance Requirements Between Monroe County. Florida and J. Morris Buchanan &. Associates in Compliance with their Agreement for Professional Services For A Perfonnance Audit of Solid Waste Collection Franchisees . ^.... n ",." ,.. ''1...or. MONnOI<: COUNTY, FLOIUUA INStJltANCf: GtJID..: TO CONTnACT ADi\tINISTUATION GcncrallnSlIrallCC Rcqui"clllrnt~ for Suppliers of Goods or Srrvi<-rs As a pre-requisite of the work governed, or the goods supplied under this contract (including the pre-staging ofpersonncl and material), the Vendor shall olltnin, at his/her own e:<pense, im..uranee as specified in any attached schedules, which are made part of this contract. 'Ille Vendor will ensure that the insurance obtained will extend protection to all Subcontractors engaged by the Vendor. As an alternative, the Vendor may require all Subcontractors to obtain insurance consistent with the attached schedules. The Vendor will not be permitted to commence work governed by this contract (incllltling pre- staging of personnel and material) until satisf:H.:tory evidence of the required insurance has heen furnished to the County as specified below. Delays in thc conllllencement of work, resulting from the f.,ilure of the Vendor to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and f.,ilure to perform assessments shall be imposed as if the work commenced on the specified date and timc, except for the Vendor's failure to provide satisf.,ctory evidence. The Vendor shall maintain the required insurance throughout the entire lerm of this contract and any extensions specified in thc attached schedules. Failure 10 comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the f.,ilure of the Vendor to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perfonn assessments shall be imposed as if the work had not heen suspended, e:<cept for the Vendor's failure to maintain the required insurance. The Vendor shall provide, to the County, as satisf.,ctory evidence of the required insurance, either: · Certificate of Insurance or · ^ Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation, non-renewal, material change, or reduction in covcrngc unlcss a minimum oflhirly (30) days prior notification is given to the County by the insurer. The acceptance and/or approval oCthd Vendor's insurance shall not be constmed as relicving the Vendor from any liability or obligation asslIlllcd under Ihis contract or imposed hy law. Admini:<lralivc: IrmnlClion 1/4709.\ '(7 ^prll 22, 1')9:1 ,~' ",illlinll The Monroe County Board ofCoullty C(lnllllissj()llcr~, ils employees and ollicin/s will he indudcJ 1'15 "Additjot1allnsuf'cd" on all policies, except fin Workers' COl11pcl1:mtioll, ^ny deviatiol1S from these Cenel'al JnslJI'llIu;c Rcq1lircIfICI11s llIU:'it be rcqllestl.~d in wr;rillg 011 lite County prepared form entitled "1{C1lllcst for \Vaivcr of InsuJ":luce Rc(]uirClllcn(s" and approved by Monroe County Risk Management. 1 'll, \\\ \ ' I , ^thllini~I',lli\'<: lmllllL1i,," 11,170').1 II( :; T '.j _ ~ :1 . ':1/ I :' ::.. ' .:. T ~f~, . ~ T C""H - I I _ S '~i S ~ - ~ t~,,~ - ',; ':' ~ : ,] I 31 =, )..='3j'.1 =, :3 :=, ,j 1'1'= . . '\p,il 21, 1'J9.1 1~II'ri"lill': WOn.I{I~ns' COIYW1':NSATrON INSl.lnANCf.: IU~QlJIlUi;M ~;NTS FOR CUNTUACT IUf;TWEJi:N MONnOI,; COUNTY, FLOIUI)A ^ND MORRIS BUCHANAN AND ASSOCIATES Prior to the commencement of work governed hy thi::: confrncl. the Contractor :;hall ohla;n Workers' Compctlsation Insurnnco with limifs slIllicictlt to rC:'lpond to 1;loric/o Stalute ~HO. I In addition, the Contractor shall obtn;'l Elllpl()ycr~' r .illhility Insurance wj~b limits o{' not Ics~ than; . ~. .$ I DO,OaO Bodily Injury by Acciden( $500,000 Bodily Injury by Disease, policy lil11its $100,000 Dodily byury by Disease, each employee Coverage sllall be maintained lhroughout the entire term or the cOlltmet. Coverage shall be provided hy n company or COll1fHIII;CS authorized t(} tnlll$Hct husiness itllh(~ stalc of Florida and the company 01' comp:lrJics IllwH nlainlnin a minimum rating of ^~ VI, as assigned by the AM, Best Company, '[the Conlrnclor has heen npprovcu hy I he f;lorida's I)cP:lr(IlICllt or LHhor, as nil lllllhori1.cd self"- insurer, the County shall recognize and honor 11t(;) Contnll:[orlll ~latlls. Till! Conlrnctor lllUY b~ required to submit <ll.eller of Authori~ation issucd by the [)cpal'lll1cnl uf Labor and a CCrlilicatc of Insurance, providing details onl.hc Cnntrnctor's Excess Insurance Program, Irthe Contractor participates in a sclC-inSlIrnnce limu, a Ccrtilkalc or Insurnncc will be required. 111 addition, the Contractor may be required to submilupdalcd financial statements Ii'olll the Ilmu Upon request trom the COUllty, \ . ^l.hni"i~1rll(iI'e Im1ml."til'n 11-1709.1 weJ XI '~I T ":J ~ '-::- :: I ":1/'.1 I:::': : T ~ i~, , ;: T ~1I-1 fJ '.; '~I S !7 - .-::- 6 Z - S ;:1 ~ : In ::JlJ..'. :1::J.~1,.1:1 ::JOdl'.lelll AI'.il n. I'J'J.l INII'rilllin,: GENF.RAL LIABILITY INSUnANCI~ nll;Ql1lnl';MII:NTS FOR CONTItACT IH;T\VI~(f;N M()NnOJ~ COUNTY, 14'I.OIUI>A ^NO ~CRANAN ~p_ASSOCIArES Prior to the commcncenttmt ofw(~rk governed hy this cOl1tmct, the CC)lIlrnctor s/lall ohtnitl Genoral Linbility Insur:uncc. Covcmgc shall be mninlained I hroughoul 1.110 lile or I he coni rac! alld include, ns fl minimum: · PrclT1ises Operntions .. Products and Completed Operations · Blanket Contractual Liability · Personal Injury Liability · Expanded Definition or Properly DntllClgc The minimum limits acceptable shall be: \ :1. \ \ \ , ,. \ . $300,000 Combined Single Limit (CSI ,) ("split limits arc provided, the llIinil1l11lll/illlits acceptable shall be: $ 100,000 pef' Pcr.!'lOf\ $300,000 per Occllrnmcc $ 50.000 Property Damngc An Occurrence Form policy is prcl<.~..rl~d, r,. coverage is provided on a Claim!; Made policy, it:-l provisioll!! should iuclude c;ovcrage f()I' c1nims liI(,~d 011 or aller the cllccl.ivc date or Ihis COllI ract. In additiotl. the period lor which claims lIlay be repOltcd should extend fhr a lllinillllllll or I welve (12) months 1{}lIow;ng the accLplnncc orw(Hk by the COtlllty, The Monroe CoulIty Board ofCoullty COllllllissioners shall be limned as Additiol1allnsllIcd Oil all policies isslIed to satisfy th~ nbovo requirements. I , ^d,,,ini^1ralivllln\1r\11.'1i1l11 H47Cl'J,1 GLI :')., ~ T '.::J ~ .-:- ':1 . 0 rl f:.::.::: T ~ f~, , .-:- T ~1(ltI S';iSt:'-(:6(:-SCI~: 01 :3l:I..'.. J :3 >:1 /.1:' :3 Ci j II Ci : ! "T. ....~. :'V;': I'R()FI~SSfONAL LIAIJILlTY INSl1nANCI~ JU:QUIIU;MENTS F()J{ CONTRACI' _..._.....~._--_._--\~.-.. UI~T\V Ii: (!:N MONIU)J~ COUNTY, li"l.,OIHUA ANI) MOR\)'li_lllLCHAN~ AND ASSOC.~~TES _ '\I.ril '27.. 19?.l IFII'rilllllll: Recognizing that the work govcrned by Ihis cOllI met involves the liJrui~h;l1g or advice or s(~rvicc~ of Il proJ~s!ii(}t1nl nature, the ContractOl' :;h<111 1111rchasc and llInilltaitl, throughout the lifc or thc cotltract, Professional Liability Insurance which will respond to <.Inmagcs /'csuJting ({-OIl1 ally c1ailll ari!>ing out of the pcrf(>rlllanCe of professional services or any error or lllt1i~'siol1 uf the Conlractor arising out of work governed by thi~ contract. { The millimumlirnils of liability shall be: $1,000,000 per Occurrcllcc/$2,OOO,OOO Aggregale \ , ^,IIl,illiMntl;vc Ill\1",'1ic'n /14701),1 PROJ GT'd ~~O'ON Ot::?T ~6,~T ~lnfJ S'~lSt-~6Z-SCI~: IJI 7.J j l J ,.'..=1 3 .::1 /.1=' j Ci .j 1'1 Ci ~.J {\I" il12, 1')').1 '~Il,,.illli,,,: VF.IIJCLE LIABILITY INSl1RANCF. n.EQlJlJU:I\tH~NTS FOR CONTHACT U gTW I';II~N MONnOE COIJNTY, rt'LOJHJ>A ANU MO~~TA BUCHA~~~_AND ASSOCIATES Recognizing that the work governed hy this contract lequires the two of vdliclc~. l"t~ COrJlracl<lI', prior to rhe COllllll<.!tICClllcnt of work, fihal! oblnin Vchidc Liahility Insurance, Coverage shall he maintained throughout the lifb or lhe contract and indud~, as a mjnill1um~l~illbiIily t.~ovcrngc Ihr: \~.,. .. Owned, NOIl"Owncd, and I !ired Vehicles The minimum limits ucccp(nbl~ shall be: $100,000 Combined Single Limit (C.S L) If split limits arc provided, the minimulII limits acceplahle shall he: $ 50,000 per PerSOIl $100,000 per Occurrence $ 25,000 Property Damage The Monroe County Board of County COlli missioners shall be nanlCu as Additioflal Insured 011 all policies issued to satisfy th" above requirements. ^dlllilti!l'trnfivo JII:<ImcliulI H'17M.\ VLI 75 :3 T ..j ~ (" (I . ::1 tl 1~,:2: ::: T ~>:l i ~ T ~)rnJ ';'~iS17-,("f~,,("-SCI:2: IJI 3l=I.', =;3::1 },lJ 30 ,::1 1..1 Ci I,,) ENCLOS URE f4) H_~.A_ I~S 4709.J J un e 22) 1993 J\l'dl n. I'l'):! l~ll','illlj'lll MONnOl~ COlINTY, FLORII>A Rl:IIIlCllt I?or Wah'c1" or I JllllII-:lJ1CC RC1Iuit-cl1l('nt.'1 It is requcsled thallh..:: insurallce rcquiremcnt!;, as ~pccin..::d inlhc CoulIly's Schedule of InslIr'llflce Requircments. be waived or modified Oil the following Conlrncl. Conlr:1l.:l0r; Morris Buchanan and Associates Contract for: Performance Audits of Solid Waste Collection Franchisees Addrcss of Contraclor; 2778 Hargrove Road Box 248 \1 \ ---."J1 ,. Smyrna, GA 30080 Phone; (404)438-1003 ,sc,:ope of Worlc Professional services related to the performance audits of the solid waste collection franchisees. Hcason tor W:liver: We request that the workers' compensation and vehicle requirements be waived as they will not apply to this project (no employees and leased vehicles utilized). We also request that the Sigl1f1lurc of Contractor: modified to $ 1 million. ____.J.. Mor:riJL.Buchanan Risk M:lIlHgcll1cnl D:HC Counly Admiuistrator appeal: Approved: Nol Approved: Dale: Board of Cn\JlIly COlllmissiuners appeal: Approved: Nol Approved: Meeting Dale: WAIVER .:~'::i ~~::'OIJ I:I\::':':T ~6;:=T ~lnfJ S9S\::'-(:6(:-SO;;:: IJI 3l J ,.I" J 3::1 )..1:1 <0.3 [I d t'.1 CII.l .'{~.- ACOIUt. nus CIAT"ICATlIS AS A MATTl" 0' IN' MA Y AN COHn", NO AIOMTS UPOtI nc ClATI"CA T[ HOlDIA. THIS CO""ICA n: DOES NOT AMfHD, lXTtJC) OR AUlA THE COV(AAQl "'0R0(1) BY THE POllOrs Bnow. COMPANIES AFFORDING COVERAGE NOOUaIl Aon Direct Croup 4870 Street Road Trevose. PA 19049 COW"AHY A un,,, 1..~U"tD COU"AHY B LEnt" Morris Buchanan & Associates 2778 Hargrove Box 248 Smyrna. GA 30080 COUPAHY C LEntR COUP""" 0 ~[nt" co...",.., E ~ln[" .. . 3.; THIS 'S '0 CE"lTIFY r"A ~ ~..E PCl:CIES OF INSURANCE llSTfD BElOW HAVE BEEN ISSUED TO TltE ItcSURE: 'l.l.'.'l:l .l.9C'.'( FOR THE POlICY PERIOD INDICA rED. ',O'r,'1ITHST ANDING ANY REQUIREMENT. TERM OR CONOITlON OF ANY CONTRACT OR OTl1ER XC:.....E', T .'lI T.. RE SPECT TO WHICH T"IS CE"lT1F'CATE "'AY BE ISSuED OR.....Y PERTAIN, Tl1E INSURANCE AFFORDED BY THE POlICtES DE~J8EO "lE;:IE:N IS S",B.iECT TO AU Tl1E TEAYS EXCLvSIO"~ ANO CO,",OITlONS ~ SUCH POliCIES I CO \. TA, T'YP[ 0' 'NSUIUNCt I'OUC'\' IOU"''' I ' POLICY ("ECTIVl ~ UPltlA no... 0""'''''''00.'''''' I D"Tt ...w.tlO....... L1WITS I ClN[A"\. \.,,,.,\.,,., I l~:'.ilPUE-l..'i".E ':'-;\1 I lp"E''',SE.:i.CP€RA~ ':..:. l~ ~..'.-=ERr.P-:'....o E 'Pi.';j,CN '" ":'~L.:",I.~'.f -4..,j\P:;) INDEPENDENT CCNll'ACTCRS J::v....~I<.::CC I' :..:~: 1... '_...H" 4Cc. is . U:;>>f~7. :;""""uE oc: Is r.u-:"'EQ... :"a,UACE Acr; I'S 8, , P:J c:::ue'''E:J occ I , III , PO c:::"'e,p.EO "GG I ' I PE"SC~"\. IN.;I,;RY AGG I s P~CO\.C ~:;.CC...PLE ~~:l :Pf" C=',TRA~':':";"l ~AD ~ ~ OMIJGE -, PERSON..\. INJURY AUTOMOBILE LIABILITY ...NY AUTO A\.l OWNED AUTOS I Pnv Pau. ) A~l OWNED AUTCS f Otn.. Tnan) Pnv Pus. HIRED AuTOS 1l0ll,OWIlEO AUTOS GARAGE \.IABllIN BOO'~ Y INJURY ,.P... ,)",t.Oft) I, 9CO'l YPIJ\;RY fPltf" oICCI(:.,no , I PPCPER l'f C........GE I "'i" """on UMBREllA FORM OTHER TI-<AN UMBRELLA FORM IlQO;~ Y ,PW\;I'lY , PACPER1't' OA'..AGE I COUB,NE:.J E..CI-< CCCURFlEPiCE "GGI'lEG.. TE , s AND STA TUTCRY liMITS EACH "'CC:OEIlT s WORKER'S COMPEICSA TlON OTHER Accountants A Liability Insurance AL 0972230-01 DISEASE-PO\.:CY liMIT S DISEASE-EACH EMP\.OYEE S EMPLOYERS' ll...BI\.lTY DESCRIPTION OF OPERATIONS/lOCATIONS/VEHICLESlSPECIAL ITEMS Monroe County Florida Board of County Commissioners 5100 College Road Public Service Building Key West. FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL....l2... DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABIL TY OF ANY KIN U THE COMPANY. ITS AGENTS OR REPRESENTATIVES . . . .-, ...... STATe ~A." IHIU..NCK ....J~.6S.. ~..2 '= C$t, IFk;ATI at "1WtCI! n.__ ... CaTA Tl 'ANA ,... /IHJ ~TY t::/OtIirNt't. ~ 141&>, .. OSTA~'AIW 0lNrJW. L'\lSC1IWa et:JI/J#Ntt. ......,."".. -... ... ~'. "", DfDf~ A~ for I'Ie ~ r ~ 1"1 r c.tow: J. Morris avch~n~n D/B/A Horrio Buchanan' A880ciates 1817 Cumberland V~lley Place ..... oIlXlL~ ~oI~ Smyrna, Georgia 30080 l..cxdcn of op..~... POUCY NVMIUl 'TYPe 01' IHSURAHC! I POUCY PUUOO LIMITS OfF UAalUTY .~ OM. I~ ...... DetI 1407082093 ID<=-UablSNe 8-20-93 I 8-20-94 o 0ueIl..mb tar: BOOI. Y INJURY --.-......--_.... ~. ....... .............. ..!!Y. ........... ..................._..., ......_._..__ o MarU8dUr'IrI ard ! &en 0c:a.ITwa S -.....--.....-....--.. .....~.~..~...... ......_..._...__..~....__..__..- ~ $ o Ownen. uncJIClr'ds. ! PROPERTY DAMAGE --...--.. ,.........-..__.., .... ..~ .~~~. !.~. ..... ............., .... ......1 ............._....._ e..ctI Ocx:unn::e $ ThIa n.nnc. Inc::tJdM; ~ Producu . Comp6eted OperatIOns ~"'Y"Iie' C 0wn4n or eo..,trx'".ors Protecuve LJa.bMy BOOIL Y INJURY AJ<<J [J Contract\lal ~ PROPERTY DAMAGE 0 ProlesllONl Errors and OrT'USlOt\S o Combrted ~ Lm'llcr: 500,000.00 0 Broed Fonn Property OltMge e..ctI Oc::curenc:e [&1 Btoad Fonn COfTlpl ene.lSNe GenenI \JebIIIty ~ . POUCY PUlOD CONTRACTUAl UA8IUTY UUlTS (d <liferent fn:m above) POUCY NUMBER TYPE OF INSURANa! Eff.aJ.,. Data IxpIratlon Dale BOOIL Y INJURY . . Each 0c0Irerce . . PROPERTY OAMAGE . . i EIch QcQn.-co I 0 Ao\)"eOat. . . . . EXCESS LIABILITY BODILY INJURY ANO PROPERTY DAMAGE . (Combined SngIe UnIt) 0 Umbr814 . &ch Oc::a.rrence $ . . OOttl<< 0 s 0 Awegate . , , Part t STATVTORY . o WOO;8f5' Compen$&tlQn , Part 2 BOOlL Y INJURY and Employ~ Uabdity 0 Each Aa:ld8nt $ . . , Olseue Each ~ $ . . . Disease - Poley UnIt $ ! '~"",.........o...... ~.... r..... ~___ ----.- THIS CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANce ~ND NEITHER AFFtRMATIYELY ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. Name and Adchsa of Certtflcate Holder MONROE COUNTY BOARD OF COUNTY COHHISSIONERS AGENT lilt 8-20-93 - I~'c.--. PROPOSAL TO PROVIDE PROFESSIONAL SERVICES FOR MONROE COUNTY, FLORIDA .... '. In Response to: REQUEST FOR PROPOSALS: PERFOR1\1ANCE AUDIT SERVICES FOR A PROCEDURES ENGAGEMENT RELATING TO SOLID WASTE COLLECTION AGREEMENTS Prepared By: J. Morris Buchanan, CPA Morris Buchanan and Associates 2778 Hargrove Road, Box 248 Smyrna, Georgia 30080 (404) 438-1003 July 13, 1993 . . Contents A. Letter of Intent ), B. Statement of Qualifications . . 4 · Procedures 5 · Similar Projects 9 · Certified Minority Business Status 9 · Key Personnel 9 · Independence 10 · Licensing 10 · Contact 11 · Insurance 11 · Proposed Fee and Payment Arrangements 11 · Non-Collusion Affidavit 12 · Sworn Statement Under Ordinance No. 10-1990 13 · Sworn Statement Pursuant to Section 287. 133 (3)(a). Florida Statutes. on Public Entity Crimes 14 2 Morris Buchanan and Associates c.tllItd PublIc ~rs July 13, 1993 Mr. Barry Boldissar, Director Monroe County Environmental Management Division 5100 College Road Public Se~;ce Building Key West, Florida 33040 . . RE: Request For Proposals: Perfonnance Audit Services For a Procedures Engagement Relating to Solid Waste Collection Agreements Dear ~fr. Boldissar: We appreciate the opportunity to provide a proposal for the above referenced perfonnance audit services engagement to Monroe County, Florida. Enclosed is our Statement of Qualifications, which follows the outline contained in Section 3.3 of your Request for Proposals (RFP). In a minor deviation from the fonnat prescribed in your RFP, we have included a section in our Statement of Qualifications which addresses our proposed fee and payment arrangements for our services. If our finn is selected to perfonn these services, we will forward to you, in duplicate, an engagement letter outlining our understandings of the engagement. We request that you review this letter to insure that you are in agreement with our understandings. This procedure will prevent misunderstandings during the perfonnance of the engagement. Please contact me at (404) 438-1003 should you have any questions or require any additional information. Sincerely, ~ t$-L- 1. Morris Buchanan Certified Public Accountant 1MB :hl enclosures 3 2778 Hargrove Road · Box it 248 . Smyrna. GA 30080 .. MORRIS BUCHANAN AND ASSOCIATES Certified Public Accountants ." STATEMENT OF QUALIDCA nONS TO PROVIDE PERFORMANCE AUDIT SERVICES FOR A PROCEDURES ENGAGEMENT RELATING TO SOLID WASTE COLLECTION AGREEMENTS Prepared By: J. Morris Buchanan, CPA Morris Buchanan and Associates 2778 Hargrove Road, Box 248 Smyrna, Georgia 30080 (404) 438-1003 July 13, 1993 4 PROCEDURES Morris Buchanan and Associates will meet the stated objections in your Request For Proposal by performing an agreed upon procedures engagement subject to standards issued by the American Institute of Certified Public Accountants. We will perform the agreed upon procedures enumerated below for the year ended December. 31, 1992 and report our findings accordingly. These agreed upon procedures relate to: monthly franchisee reports of commercial ser\;ce fees and statistics and remittances of disposal fees, franchisee compliance with contractual provisions of the Solid Waste Collection Agreement between the franchisee and the Board of County Commissioners of Monroe County, Florida (Solid Waste Collection Agreement), and franchisee operating expenses. The following procedures will be applied to the Summary of Monthly Billing Statements Commercial Accounts submitted by franchisees for the year ended December 3 1, 1992, to assist you in evaluating the accuracy and appropriateness of the monthly reports: 1) Obtain from the Environmental Management Di...ision of Monroe County, Florida, copies of all Monthly Billing Statements Commercial Accounts (MBSCA's) submitted by the franchisees for the year ended December 31, 1992. 2) Test the mathematical accuracy of the MBSCA's. 3) From the MBSCA's, prepare a Summary ofMBSCA's for the year. 4) On a test basis, agree amounts (collection fees, disposal fees, cubic yards, etc.) reported on MBSCA's to franchisee's routing records, billing records, customer contracts, and any other appropriate documentation. S) Obtain a listing of all business licenses issued in the franchisee's service area from the appropriate county office. 6) Compare, in total, the number of business licenses issued in the service area to the number of commercial accounts serviced by the franchisee. 7) Select a sample from the business license list obtained in procedure five and confirm directly with the business license holder the amount, if any, of fees (both collection, disposal, and special) incurred to franchisee for solid waste collection service for the year ended December 31, 1992. (Include on the confirmation questions regarding the date and nature of complaints of service, if any, communicated to the franchisee). All variances will be reconciled and any exceptions observed will be reported. S The procedures listed below "ill be applied for the year ended December 31, 1992, with respect to the following Contractual Provisions of the Solid \Vaste Collection Agreement: A Franchisee charged rates to customers for commercial and residential ser\;ces in accordance with Franchisor approved rates (Section 4(B)3). 1) Obtain from Franchisor a schedule of approved rates. 2) For the sample selected in procedure four under Summary of MBSCA's, agree rates per contract to approved rate schedule. 3) Select a sample of special residential billing and agree rates per special billing to approved rate schedule. B. Franchisee provided accurate monthly billing statements to cornrnercial customers including full disclosure of services provided (Section 4(B)3). I) For the sample selected in procedure four under Summary of MBSCA's, agree rates per monthly billings to approved rate schedule. Perform test of mathematical accuracy of billing statements. C. Franchisee maintained a v.,;tten record of customer inquiries and complaints (Section 7B). 1) Inquire of franchisee management regarding the existence of such a log. 2) If log exists, compare information regarding complaints received on . confirmations in procedure seven under Summary ofMBSCA's to log. Summarize any discrepancies. D. Franchisee reported, to Franchisor, all customer inquiries and complaints on a timely basis (Section 18). 1) Obtain copies of complaint reports, if any, submitted to the Environmental Management Division by the franchisees to the log. Summarize any discrepancies. E. Franchisee maintained proper insurance amounts though out the period (Sections 11 and 12). 1) Review insurance policies in effect during the year ended December 31, 1992 noting that coverages met the contractual requirements. 2) Confirm directly with the franchisee's insurance company the information reviewed in procedure one. 6 The procedures enumerated below will be applied to the Operating Expenses of each franchisee for the year ended December 31, 1992, to assist you in detennining the franchisees' average cost per dwelling unit (residential cost) and average cost per cubic yard (commercial cost) of providing collection ser'wice. 1) Obtain and read a copy of the franchisee's audited financial statement for year ended December 3 1, 1992. 2) Obtain and read detailed records (i.e. general ledger, cash disbursement journal, pajTolI journal) supporting the operating expenses reflected in the 1992 audited financial statements. 3) Obtain from franchisee a list of all related parties, i.e. the franchi~, its affiliates, principal owners, management, and members of their immediate families. In addition, based on other procedures performed, identify any other related parties omitted from list by franchisee's management. 4) Identify and examine appropriate supporting documentation of transactions with related parties based upon inquiry of franchisee management and other procedures perfonned. Summarize the details of these transactions. 5) For these identified related party transactions, identify similar transactions which were consummated at anns-Iength and compare the details of these transactions to the related party transactions. For example, a franchisee leases a facility from one of its OVYllers. We would identify, with assistance from real estate specialists in the area, similar arms-length lease arrangements in the area and compare the details of those lease arrangements to the related party lease arrangement. 6) Obtain a list of franchisee personnel with job title, description, and annual salary. Compare this list with solid waste industry salary and wage surveys. 7) Obtain or prepare a schedule of both operating and administrative equipment reflecting acquisition date, depreciation method/life, original cost, 1992 depreciation, and accumulated depreciation at December 31, 1992. 8) Obtain industry operating expense and profitability statistics for solid waste collection companies operating in comparable demographics and compare to the" franchisee's operating expense and profitability statistics. 9) Based on the reading of audited financial statements and detailed records performed in procedures one and two, identify and summarize "discretionary" general and administrative expenses, based on a definition of "discretionary" as an expense in which management decision is the primary controlling factor over the nature, amount and timing of the expense. 7 10) Prepare a schedule of operating expenses. as reported in accordance with generally accepted accounting principles. adjusted for expenses which are excessive or are not "usual and customary." as identified in performing procedures one through nine. to develop an adjusted total costs of providing residential and commercial solid waste collection service. 11) Inquire of franchisee and summarize its methodology. if any, for allocating' operating expenses to commercial and residential categories. Review such methodologies for reasonableness. Based on these procedures, develop a standard operating expense allocation methodology which will be applied consistently to all franchisees. 12) Apply standard operating expense allocation methodology developed in procedure eleven to adjust operating expenses determined in procedure ten to compute the total adjusted costs for providing commercial and residential solid waste collection service. 13) Obtain copy of current routing schedules for both commercial and residential service. Select a sample of franchisee's routes and perform a physical observation of routes to insure that actual route and service locations conform to the routing schedule. 14) Obtain copies of residential routing schedules for each month of the year ended December 31. 1992. Summarize the number of dwelling units serviced from these records. Compare this total to the total residential dwelling units for which the Franchisor is compensating the franchisee. 15) Apply the number of dwelling units summarized from the routing schedules to the total adjusted residential costs determined in procedure twelve to compute the average adjusted cost per residential dwelling unit. 16) Apply the number of cubic yards from the Summary of Monthly Billing Statements Commercial Accounts to the total adjusted commercial costs determined in procedure twelve to compute the average adjusted cost per cubic yard. 17) Procedures one through sixteen would be applied consistently to all seven franchisees. At the conclusion of the engagement, summarize the seven individual reports into one consolidated report for comparative purposes. Since the above procedures were prepared without specific knowledge of the franchisees' operating, accounting and administrative records, certain of the above procedures may require modification and/or additional procedures may be justified. We will discuss such modifications with you and obtain your approval prior to adjusting any of the outlined procedures. 8 SThIILAR PROJECTS Oient: Address: Phone: Contact: Scope: Fees: Oient: Address: Phone: Contact: Scope: Fee: United Waste Services, Ine. · 550 Six Flags Parkway Mableton, Georgia 30059 (404) 941-4363 Tom Bowen Annual Audit of Financial Statements Approximately $28,000 Westview Landfill, IDe. · 1680 Westview Drive, SW Atlanta. Georgia 30310 (404) 755-6611 Martha Powers Annual Audit of Financial Statements Approximately $15,000 * These audits were perfonned by Mr. Buchanan while he was an audit manager with another accounting finn. CERlll'l.t:D MINORI1Y BUSINESS STATUS Morris Buchanan and Associates is not a certified minority business enterprise, as defined by the Florida Small and Minority Business Assistance Act of 1985. KEY PERSONNEL 1. Morris Buchanan, CPA and Principal Mr. Buchanan's experience includes a combined ten years management experience in both public accounting and private industry. He spent six years with the Atlanta office of the international accounting finn BDO Seidman as both an audit and management consulting manager. During this tenure, he perfonned a wide range of services including financial audits, operational audits, cost audits, due dili~ence .procedures for company acquisitions, revenue audits for percentage rent agreements ana other special financial consulting engagements. As a financial manager in private industry, both as Controller and Treasury/Special Projects Manager, Mr. Buchanan focused on a myriad of cost accounting projects. As controller of Breaks tone Cain Lithography, Inc., he designed and implemented the company's first automated accounting system; a task which focused heavily on determination of manufacturing costs on a per-job basis. .... ~' 9 As Treasury/Special Projects Manager with Courier Dispatch Group. Inc., a multimillion dollar national courier company with eleven divisions, Mr. Buchanan designed and implemented an accounting and allocation system for the company's property and casualty insurance costs. This system focused on providing each division with a true and equitable allocation of insurance costs based on actual operating activities and accident results. Mr. Buchanan has designed the engagement plan and will perfonn the majority of the outlined procedures himself. As necessary, he win utilize assistants in performing certain procedures. These assistants will be supervised closely by Mr. j3uchanan and all of their work reviewed by him. All reporting will be prepared by Mr. Buchanan. INDEPENDENCE Morris Buchanan and Associates is independent, as defined by standards issued by the American Institute of Certified Public Accountants, with respect to the Franchisor (Monroe County, Florida) and each franchisee (Florida Disposal, Inc.; Bland Disposal Service, Inc.; Industrial Waste Service, Inc.; Marathon Garbage Service, Inc.; Island Disposal Company, Inc.; Ted Carter Enterprises, Inc. D/B/A Keys Sanitary Service; and Ocean Reef Solid Waste. Inc.). We have perfonned no services for either the Franchisor or any of the franchisees during the last three years. LICENSING Mr. Buchanan is licensed by the State of Georgia Board of Accountancy (Certificate Number 8805). He is also a member of the American Institute of Certified Public Accountants (Member Number 01193956). Upon being awarded this engagement, he will request a temporary license from the State of Florida Board of Accountancy under Rule 21A-29.002 of Florida Accountancy Law and Rules. This temporary license will grant Mr. Buchanan and his finn the authority to practice in Florida specifically for this engagement. 10 1 1 1 CO~IACT The contact for this proposal is: " I J. Morris Buchanan, CPA Morris Buchanan and Associates 2778 Hargrove Road, Box 248 Smyrna, Georgia 30080 Phone Facsimile (404) 438-1003 (404) 951-0636 INSURANCE Morris Buchanan and Associates maintains professional liability coverage with limits up to S 1,000,000 and incidental business liability insurance coverage with limits up to S500,OOO. If required, these policy limits could be increased. ,J , I I -1 I J J J 11 NON - COLT.USION AFFID"~ I, J. Morri~ Buchanan , of the City of Srnvrna. Geon:ia according to law on my oath, and under penalty of perjurf, depose and say that; 1) I am PrinciDal of Morris Buchanan and Assoc1ates~ the bidder making the Proposal for the project described as follows: 2) I have executed said Proposal independently without collusion, consultation, commu.~ication or agreemen~ for the purpose of restricting competition, with any other' 'bidder or with any competitor; 3) no attempt has been made or will be made by the btdder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; 4) l:orrect, upon the awarding the statements contained in this affidavit are true and and made with full knowledge that Monroe County relies truth of the statements contained in this affidavit in contracts for said project. ~M- 1I (Signa~ure of Bidder) STATE OF -4/ . . 'I. I " ,,", / ../ July 13, 1993 DATE COUNTY OF (. ' " ~'I' I '.'" PE~SONALLY APPEARED BEFORE ME, the undersigned authority, ,,~ t _ -f ' ".,,-.., j /)/(\.,1."'/5",('/,.,,:.;.1'.,. . (pame ~f individual signing) who, after first being sworn by me affixed his/her signature in /,:- .rli day of the space 11[./ .;.:r provided above on this , 19 &7..5' ~ 0'" '. J . - ' . . , . .. ~ ' l rf;;(I/,. ;. ~ '.:.t(.-,;,!.!:::._/ NOTARY PUBLIC My commission expires: -...J M:JIMf~MY!TTI~GIOIICM. _ CuI ~""l ~ Jvftt 21, 1-. . .. 12 5'o/ORN STATEhnrr UNDER ORDINANCB 00. 10-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE Morris Buchanan and Associates w~rrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any ," County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the ~ounty may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or cQnsideration paid to the former County officer or employee. ~~- (signature) J. Morris Buchanan, Principal Date: Tttly 11. 19cn STATE OF I,. . - I .I'l.r.~.., " J. ('l fr /. COTJNTY OF Subscribed and sworn to (or affirmed) before 1. J. I" ,. r, 'J me on , 'f 'f,' '.'. /1/ /, /: i.. ~ I 17, . (/ )jk\;L:";")'~."I/A?i"""j 'i ' 'l He/She is personally known to me or has produced (date) by (name of affiant). ,.'- as identification. (type of identification) (");. ./)//:: -.- ') . d... "// ) Y'" 1.(-, f,/~/.:)/I' .. UOTARY PUBLIC I1CPit4 REV. 2/92 13 HOrARY I'U8UC, MYETTE COUNTY. GEORGIA. My"r 'II' c n &pne July 28. ,.... SWORN STATEMENT PURSUAl\7 TO SECTlON 2ItI33(3)(1), FLORIDA ST A TtJTES, ON PUBLIC ENTITY CRL\tES nus FOR.'t ~tUST BE SIGNED AND SWOR.'l TO IN THE PRESE~CE OF A NOTARY PUBLIC OR ornER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statc:m~nt is suhmitt~d to the Board of County Co::cissioners of ~nroe County. FL (priot Dime or the public eDtlf)') by J. ~orris Buchanan. Principal [print Individual's name and title) fur ~orris Buchanan and Associates (print name of entity submllling sworn statement) whose business address is 2778 Hargrove Road. Box 248 Smyrna. Georgia 30080 ~.'/A and (if applicable) iu Federal Employer Idcntification Number (FE~') is (If the entity has no FEIN, include the Social Seccrily Number of the indhidual signing this sworn 255-21-0977 statement: .) 2. I uDderstaDd that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statute!. means a viol:uion of any state or federal law hy 2 person with respect to aDd directly related to the traDsactiOD of business ~;th any public entity or with an agency or political subdh;sion of any other state or of the United States, including, but not limited 10, any bid or contract for goods or services to be pro\;ded 10 any public entity or an agencj or politic21 subdivision !lC any other slate or of the United St2tes and involving antitrust, fnud, theft. bribery, collusion, racketeering, conspincy, or materi2lmisrepresentation. 3. . I understand that"convicted" or "conviction" 2! defined in Paragraph 287.133(1)(b), Florida Statutes, means 2 finding of guilt or a conviction of a public entity crime, with or without an adjudication of ~uilt, in any fedenl or state trial court of record relating to charge! brol1ght by indictment ,,, inform2tion after July 1, 1989, as a result of a jury nrdict, nonjury trial, or entry oC a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragnpb 287.133(1)(2), Florida Statute!. means: 1. A predecessor or successor of a person convicted of 2 public eDtity crime; or 2. An entity under tbe control of any natural person who is active in tbe management of the entity and who has been convicted oCa public entity crime. The term "affiliate" includes those officers, directors, executin!, partners, sbareholders, employ~s, members, and agenu who are active in the management of an affiliate. The ownership by one person ot shares constituting a controlling interest in another person, or pooling of equipment or income among persons when not for fair market value under an arm's length agr~ment, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has . been convicted of a public entity crime in Florida during the preceding 36 months sball be considered 3n affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the la~s of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or sen;ces let by a public entity, or which otherwise transacts or applies to transact businesswitb a public entity. The term "person" includcs those officers, directors, exeeutive!, partners, shareholder!, employees, members, and agent! who are active in management of an entity. 14 6. SaHd on inrormatlon and beller, the statement _hleh I have marhd below is true in relatl.. to the ntity submillinc this sworn stalm1fl1l. (Indicate whicb ltatement applia.) ~ Neither the entity suhmitllnc Ihls sworn stlttmtnt, nor Iny of Its omcers. directors, uecutlves. plmers. shareholders, employees, membtrs. or Igents who Irt actin in Ihe mlnagement of the entity, nor aay amliate or tbe entity has betn charged with and convicted of a public entity crime subsequent to July I, 1919. _ The eDtity submiuinc this sworn stalement, nor any of its omcers, directors, euctutiva, partners, shareholders, Implo)'ees, members, or Icents who are Icllve in Ihe management of the eDtity, nor aa Imllate of the entity has betn charged with and con\;cled of I public enlity crime subsequeDt to July 1, 1919. _ The enlity submitting this sworn statement, or one or more of its officers, directors, eucutiva. partners, shareholders, employees, members, or agents wbo are active iD Ihe maDlcement of the entity, or aa amllate of tbe entity has betn cbarged with and convicted of a public entity crime subsequent to July 1, 1989. H01t'eVU,lbere bas beea a subsequent procttding btfore a Hearing Officer of the State of Florida, Division of Administrative Hearings and Ihe Final Order enlered by the HeariDg Officer determined that it was not in tbe public interest to pllce the entity submitting tbis sworn statement on the convicted vendor list. (attach a copy of tbe fiaal order) I UNDERST A.'lDTIIA TTHE SUBMISSION OF THIS FORM TO THE CONTRACIlNG OFFICER FORTHE PUBLIC ENTITY 1DE.VT1F1ED ON PARAGRAPH 1 (ONE) ABOVE IS FOR TItA T PUBLIC ENTITY ONLY AND, THA TTHIS FORM IS VAllO THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS mED. I ALSO UNDERST A."''D THAT I A.M REQUIRED TO INFORM THE PUBLIC L"'ITITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDAST A TlIrF:,s FOR CATEGORY TWO OF ANY GlAi"'iGE IN THE INFORMATION CONTAINED IN THIS FORM. ?-~~ (slgnalure) " . ,1((. ,19 '1.3' rlr \~.t. .. /,)//:)'",.. ') r W/:-fr/."" .,'...Y: r~,/I;'/....,,.,, ,. Sworn to aDd subscribed before me this /...tti day of _ /7 Y\~ . /l / Personally known ~ / .1/kl ~/ J...;' ~(/h;? /h~', ) !I I OR Produced identific2tion - Notary Public - State of /"*}" ' M C .. . ,"') /." >7 ,/,-.// y ommlsslon expires )1/' ';~_.i-:...-.- 'f/H7,;'/("t)" iJ h~/.U)I'/1~ (printed typed or st2mped commissioned n2me of notuy public) (Type of identification) HCftlUr( JIUBIJC. MYm'E COUNTY. GEORG..... My Comrnlalon ExpIres July 29. 1996, Form PUR 7068 (Rev. 06/11/92) 15 O~~~~~E (Xl5~1 ENVIRONMENTAL MANAGEMENT 5100 COLLEGE ROAD ROOM 506, WING II-B KEY WEST, FLA. 33040 BOARD OF COUNTY COMMISSIONeRS ~YOR. Jec:Ic Londan, 0IIIrtc:t 2 ""war Pro Tern. A EIrt ChIllI, 06IIrtct.. \W'leImII. ~. 0IIIrtct 1 St*tIy F,.."., 0IIIrtct 3 MIty Kay Reictl, 0lItr'd 5 ADDENDUM NUMBER 1 ISSUED ON: MAY 17, 1993 TO REQUEST FOR PROPOSALS FOR FINANCIAL AUDIT SERVICES FOR 'A PROCEDURES ENG'AGEMENT RELATING " TO SOLID WASTE COLLECTION AGREEMENTS MONROE COUNTY, FLORIDA Modifications and/or clarifications to: Section 2.2 Purpose of Request for Proposals ~ 3 3.0 Instructions for Proposal Preparation and Submission 5 ~ddcndum Number 1 Issued On: May 17, 1993 To Mon~oe County, Florida Request For Proposals (RFP 1410) For Financial ~udit Services For a Procedures Engagement Relating to Solid Waste Collection Agreements, Issued April 30, 1993. Modifications and/or clarifications to: Section 2.2 Purpose of Request for Proposals, on Page 3. Change Existing Wording: The County proposes to contract for professional financial audit services.... To Read: The County proposes to contract for ~~ofessiondl performance and true cos~ audit services.... Section 3.0 Instructions For Proposal Preparation and Submission, Page 5. 3.3 Proposal Requirements Change Existing Wording: .3) A fixed fee quote for accomplishing the objectives of the procedures engagement. To Read: .3) A fixed fee quote for accomplish- ing the objectives of the procedures engagement must be submitted with RFP under separate sealed envelope. Specifically one envelope labeled qualification and technical, and one envelope specifically labeled fixed fee quote. This addendum to be submitted per Section 3.0 INSTRUCTION FOR PROPOSAL PREPARATION AND SUBMISSION on page 5. Questions regarding these changes should be addressed to: Guy McMahan Director, Solid Waste Operations Environmental Management Division Monroe County, Florida 5100 College Road Public Service Building Key West, Florida 33040 Attention: RFP ~401 Telephone: (305) 292-4430 FAX (305) 292-4565 This concludes all changes under addendum *1 of RFP 401. FINANCIAL AUDIT SERVICES FOR A PROCEDURES ENGAGu~ RELATING TO SOLID WASTE COLLECTION AGREEMENTS REQUEST FOR PROPOSALS Monroe County, Florida Board of County Commissioners Wilhelmina Harvey, District 1 Mayor Jack London, District 2 Shirley Freeman, District 3 Mayor Pro Tern Earl Cheal, District 4 Mary Kay Reich, District 5 County Administrator Thomas W. Brown TABLE OF CONTENTS ~ection 1.0 INQUIRES AND CORRESPONDENCE........................... 1 2.0 OVERVIEW AND PURPOSE OF SOLICIT~TION.................. 2 2.1 Background Information...................:....... 2 2.2 Purpose of Request For Proposals................. 3 2.2.1 Procedures Engagement Objectives.......... 3 3 .0 INSTRUCTIONS FOR PROPOS1U. PREP~TION 1\ND SUBMISSION.. 5 3.1 Submission Date... O. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2 Submission Method................................ 3.3 Proposal Requirements............................ 3.4 Costs of Proposal Preparation and Other Incurred Cas t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5 Proprietary Information.......................... 3.6 Request For Proposal Interpretation, Corrections or Changes....................................... 3.7 Non-Collusion Certification...................... 4 . t) l?ROCU'R......,.~ SCHEDULE.................................. 8 5.0 EVALUATION OF PROPOSALS............................... 9 6.0 COUN7Y'S RIGHTS AND OPTIONS........................... 11 FORM A NON-COLLUSION AFFIDAVIT............................ 12 Page 5 po J 5 7 7 7 7 1.0 INQUIRIES 1Jm CORRESPONDENCE All correspondence pertaining to this solicitation should be directed to: Guy McMahan Director, Solid Waste Operations Environmental Management Division Monroe County, Florida 5100 College Road Public Service Building Key West, Florida 33040 ~ttention: RFP 1401 ~ll proposals submitted in response to this solicitation should be addressed to: R. M. Cofer Director of Purchasing Monroe County, Florida 5100 College Road Public Service Building Room M002, Cross Wing Key West, Florida 33040 ~ttention: RFP #401 .,; Page - 1 2.0 OVF:IN1EW ~ PURPOSE" OF SOLICIT).TICN 2.1 Background Information Solid waste residential and comcercial collection services for Monroe County are provided by seven (7) franchise operators. The original Solid Waste Collection ~gree.'I\ents ("Collection ~greement") between the Board of County commissioners of Monroe County ("Franchisor") and the seven (7) garbage ' collection companies ("Franchisees") were executed on December 15, 1987, and granted each franchisee an exclusive territory within Monroe County to provide residential and commercial solid waste collection services. The Collection ~greements were amended to the present form, effective November 1, 1989, extending the terms Qf the agreements from November 1, 1989 through September 30, 1994 (see Exhibit I for sa~ple collection agreement). Under the amended Collection Agreeoent, the Franchisor bills residential customers for bot~ collection and disposal service in conjunction with its a~~ual property tax assessments. Tte Fra~chisor ra~its monthly to the Franchisees a fee based upon the number of residential dwelling units serviced. This fee is adjusted annually for changes in the Cons~~er Price Index (CPI), as defined in the Collection Agreement, and the annual percentage change in the n~~er of dwelling units receiving residential collection service. The a~ended Collection Agrea~ent establishes billing responsibilities for commercial customers with the individual Franchisees based upon rates established by the Collection Agreement. Commercial billings, which are reported to the Franchisor on the Monthly Billing Statement - Commercial Accounts (Exhibit II), include both collection and disposal service fees. Collection fees are retained by the Franchisee as compensation-for their services; disposal fees are remitted to the Franchisor based upon a charge per cubic yard as specified in the Collection Agreement. As with residential rates, annual commercial rate adjustments are based upon changes in the CPI. Moreover, Franchisees may petition the Franchisor for an additional rate adjustment based upon significant changes in their operating costs. The Collection . Agreement requires that each Franchisee's request "contain substantial proof and justification to support the need for the rate adjustment" (page 24). This "substantial proof and justification" requires detailed _;'operating costs estimates for the upcoming year. Page - 2 .. 2.2 Purpose of Request for Proposals The County proposes to contract for professional financial audit services of a qualified fi~ to provide an agreed upon procedures engagement relating to the Solid Waste Collection ~greements between the Board of County commissioners of Monroe County and the following solid waste garbage collection companies: Florida Disposal, Inc. Bland Disposal Service, Inc. Industrial Waste service, Inc. Marathon Garbage Service, Inc. Island Disposal Company, Inc. Ted Carter Enterprises, Inc. D!B/~ Keys Sanitary Service Ocean Reef Solid Waste, Inc. Th~ Procedures Engagement will be conducted in accordance with the Statements on Standards for Attestation Engagements issued by the ~uditing Standards Board of the American Institute of Certified Public Accolli~tants. The selected firm will obtain all necessary Monroe Co~~ty pe~its (e.g. occupational license required to accomplish the objectives detailed by this RFP. The Engagement will be designed to assist in the determination of the true costs of providing both residential and commercial solid waste services to the citizens of Monroe County, and to help determine the extent of franchisee financial and administrative compliance with the existing Collection Agreements. The result of the Engagement will be seven (7) reports in an "agreed-upon procedures" format detailing the procedures performed and the findings. 2.2.1 Procedures Engagement Objectives The Franchisor seeks to accomplish the following objectives pertaining to each Franchisee for the year ended December 31, 1992: A) Determine the extent to which each Franchisee reported all commercial disposal and recycl- ing fees to the Franchisor, including ascer- taining that the Franchisee remitted the appropriate portion of the disposal fees to the Franchisor. Page - 3 .~ B) Determine the Franchisee's average cost per residential dwelling unit (accrual basis) of providing residential solid waste collection service; and determine the Franchisee's average cost per cubic yard (accrual basis) of providing commercial solid waste collection service. For purposes of these determinations, only costs which are usual and customary to the industry should be included. In addition, all costs should be reviewed for reasonableness in relation to the level of service provided. C) Determine that the rates charged by the Franchisee to commercial customers and any fees charged to residential customers were in accordance with Franchisor approved rates. D) ~scertain that the Franchisee complied with the following provisions of the Collection ~greement: 1) Provided accurate Monthly Billing Statements for all Commercial ~ccounts serviced including full disclosure of services provided. 2) Maintained a written record of customer inquiries and complaints. 3) Reported all customer inquiries and complaints to the Franchisor on a timely basis. 4) Maintained proper insurance amounts throughout the period. Page - 4 3.0 INSTRUCTIONS FOR PROPOSAL PREPARATIOK AND ~u.til'!(SSIOK 3.1 Submission Date: All responses to this RFP must be received no later than 10:00 AM local time, May 13, 1993 at the office of the Director of Purchasing, Monroe County, Florida, 5100 College Road, Public Service Building, Room t002, Cross Wing, Key West, Florida 33040. . 3.2 Submission Method Proposals and modification thereof shall be enclosed in sealed envelopes, addressed to the office specified in Section 3.1 of this REF, with the name and address of the proposer, the date originated, and the request number (RFP 401) on the face of the envelooe. Proposals received after the stated time and date for ~pening shall be disqualified as la~e proposals. Telegraphic proposals will not be considered. Only those firms or individuals s~~tting proposals which meet the requirements herein specified, will be considered for the service contemplated herein, regardless of past contracts with Monroe Co~~ty. Florida, and/or other agencies, departments, divisions or staff personnel. Proposers are expected to ex~~ine their proposals and the provisions of the RFP carefully prior to submitting a proposal. The submission of a proposal shall constitute orima facie evidence that the proposer has made such examination and is familiar with the conditions likely to be encountered in the performance of the work. 3.3 Proposal Requirements Each proposer shall submit an original "Letter of Interest and Statement of Qualifications" and fifteen (15) complete copies clearly identified with the title of this RFP and the proposer's name, business address, and telephone number. Information included with the Qualifications Statement should include: 1) Proposed detailed procedures for meeting the objectives listed in Section 2.2.1 including estimated milestones for project completion. 2) List of similar projects, location of project, costs of services, scope of services provided, client's name, address and contact perso~ for references. . 3) A fixed fee quote for accomplishing the objectives of the Procedures Engagement. ... Page - 5 The fee should not include transportation and the expenses related to travel to and from Monroe County, if required; and any expenses associated with travel to the seven (7) solid waste collection companies listed in Section 2.2. These expenses will Qe handled on a reL~ursable basis. 4) If fi~ claims to be a certified minority business enterprise as defined by the Florida'Small and Minority Business Assistance Act of 1985, proper documentation is required. 5) Background and experience of key personnel proposed for the project. Respondents are also requested to estimate percentage of each key staff's time to be dedicated to the project. 6) Disclosure of any impairment of incependence, as defined by the Statements on Standards for Attestation Engagements issued by the Auditing Standards Board of the American Institute of Certified Public Accountants, as it pertains to the Franchisor and each Franchisee. 7) Description of services provided to any of the Franchisees listed in Section 2.2 for the last three years. 8) Evidence of proposer as properly licensed by the Florida State Board of Accountancy as a certified public accountant, and authorized to provide the services required by this RFP in the State of Florida; and certification as a member of the American Institute of Certified Public Accountants. 9) Name, telephone number, and base office location of firm's representative for future contact by the County. 10) As the County requires that the selected firm ass~~e the full duty, obligation, and expense of obtaining and maintaining the insurance necessary to cover the operations and liabilities of the firm's services, a statement regarding the firm's present general liability, automobile, professional liability including policy limits, and ability of firm to increase policy limits is required. Any explanation desired by a proposer regarding the meaning or interpretation of this REP must be requested in writing and with sufficient time allowed for a reply to reach all proposers before the submission of their . proposals. Any information given to a prospective .'proposer concerning this RFP will be furnished to all .~ prospective proposers, as an amendment to the Request. Page - 6 If such information is necessary to proposers in submitting proposals on the Request, or if the lack of such information would be prejudicial to uninformed proposers, receipt of amendments by a proposer must be acknowledged on the proposal and signed addenda returned attached to the proposal. 3.4 Costs of Proposal Preparation and Other Incurred Costs The costs of preparation of a proposal response to this RFP are solely those of the Firm, and the County assumes no responsibility whatsoever for any such costs. Further, the County will not assume any responsibility or liability for costs incurred by the selected firm prior to execution of the contract. and issuance of a written "Notice to Proceed". 3.5 P~oprietary Information Firms are advised that all info~tion disclosed as part of the RFP process is considered part of the public domain by the laws of the State of Florida. Pages marked "proprietary" or other..Jise restricted will not be reviewed and will not be considered as part of any response. 3.6 RFF Interpretation, Corrections, or Changes Any interpretation of correction of, or change to, the RFP will be made by the County as an Addendum. Interpretations, corrections, or changes to the RFP made in any other manner will not be binding, an~ proposers should not rely upon such interpretations, corrections, or changes. Changes or corrections will be issued by the County only. Addenda will be mailed or delivered to all who are known to have received this RFP. Addenda will be issued no later than ten (10) calendar days prior to the submission date for proposals, except in the case of an Addendum postponing the submission date of the proposals or withdrawing the RFP. It is the responsibility of the firm to contact the Director, Solid Waste Operations, Environmental Management Division at the address specified in Section 1.0 of this RFP prior to submitting a proposal to ascertain whether or not any Addenda have been issued and to ensure that all such Addenda. have been received. Failure on the part of any firm submitting a proposal to receive any such Addenda will not relieve such firm . from obligations under this RFP, any issued Addenda, or the proposal submitted by such firm. 3.7 .Non-Collusion Certification .; Proposers must sign a Non-Collusion Affidavit (Fqrrn A). Page - 7 4.0 PROCUREMENT" SuuwulZ Issue RFP April 19, 1993 Proposal Submission Date May 13, 1993 Review/Evaluation of Proposals May 14 - 17, 1993 Short List Selection May 17,. 1993 Presentations, Final Selection and Contract Execution May 26, 1993 .; Page - 8 5 . 0 EVALUATION OF PROPOSALS Selection will be based on an evaluation of the following criteria: 1) Relative Experience Quality and timeliness of service are affected by the degree of experience in meeting the objec~ives required by this RFP. 2) Qualifications of Personnel The amount of overall experience demonstrated by the proposer affects the quality of the service rendered. 3) Past Performance An assessment of projects previously completed by the firm should indicate a level of performance as evidenced by the timeliness of completed work, an understanding of project goals and a demonstrated cooperation in meeting those goals. 4) Current and Projected Workloacs The amount of work that a firm has under contract will tend to affect the tL~eliness of submittals. 5) Cost of Services A cost comparison among all proposals will determine the most cost effective approach to achieving the objectives of this RFP. Criteria will be evaluated according to the following weights: Relative Experience Qualifications of Personnel Past Performance Current and Projected Workloads Cost of Services 20 points 15 points 10 points TOTAL 10 points 45 ooints 100 points The highest total of points collectively will represent the most highly recommended choice. Final selection will occur at the regularly scheduled meeting of the Monroe County Board of County Commissioners on Wednesday, May 26, 1993. Page - 9 Any contract executed as a result of the negotiatinq process shall be subject to all applicable state and local laws and regulations. ..... Page - 10 6 . 0 COtJ'N'N' S RIGH'l"S MID OPTIONS This REF constitutes only an invitation to submit proposals to the County. The County reserves, holds, and may in its sole discretion exercise any or all of the followinq riqhts and options with respect to this RFF: 1) To select and enter into a contract with the firm who, in the County's sole judgement, is most responsive to the REP and whose proposal best satisfies the interests of the County. 2) To reject any or all proposals. 3) To supplement, amend, or other~ise modify this RFP, and to cancel this RFP with or without the substitution of another RFP. 4) To issue additional subsequent solicitations for proposals. 5) To further negotiate with firms on any proposal item or for amenements or other modifications to their proposals to the extent deemed to be in the best interests of the County. 6) To enter into agreements different from those contemplated by this RFP. 7) To the extent not prohibited by law, to waive any irregularity or informality on any proposal. 8) To terminate negotiations with the selected firm on the terms of the contract, if in the opinion of the County, negotiations are not proceeding satisfactorily, and to enter into negotiations with another firm or firms. 9) In accordance with Florida Statutes 287.055 (11), Monroe County declares that all or portions of the documents and work papers prepared pursuant to this request shall be subject to reuse by the County. 10) Monroe County will automatically reject the proposal of any person or affiliate who appears on the convicted vendor list prepared by the Department of General Services, State of Florida under Sec. 287.133 (3) (d), Fla. Stat. (1989). Page - 11 NON - COLLUSlaf M"P"mA.VIT I, of the City of according to law on my oath, and under penalty of perjury, depose and say that; 1) I am , "the bidder Inaking the Proposal for the project described as follows: 2) I have executed said Proposal independently without collusion, consultation, communication or agreement for the purpose or restricting competition, with any other bidder or with any competitor; 3) no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; -1) correct, upon the awarding the statements contained in this affidavit are true and and made with full knowledge that Monroe County relies truth of the statements contained in this affidavit in contracts for said project. (Signature of Bidder) STATE OF DATE COUNTY OF PERSONALLY APPEARED BEFORE" ME, the undersigned authority, ~ho, after first being sworn by me (name of individual signing) affixed his/her signature in the space provided above on this day of 19 NOTARY PUBLIC My commission expires: Page - 12 SWORN STA1'EMENT UNDER ORDIN~CB NO. 10-1990 MONROE COUNTY, FLORIDA ETHICS CL1\USE , warrants that he/it h~s not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. (signature) Date: STATE OF COUNTY OF Subscribed and sworn to (or affirmed) before me on (date) by (name of affiant). He/She is personally known to me or has produced as identification. (type of identification) nOTARY PUBLIC MCPt4 REV. 2/92 SWORN STATEMENT PURSUANT TO SECTlON 117.133(3Xa), FLORJDA STATIITES. ON PUBLIC Em1TY CRL'\fES THIS FORM MUST BE SIGNED AND SWOR1'1~ TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AtITHORIZED TO ADMINISTER OATHS. l. This sworn statement is submitted to [print Dame of the public eDtH)") by [print Individual's name and title) for [print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FE~l is (If the entity has no FEIN, include the Social Seccrity Number of the indhidual signing this sworn statement: .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133(lXg), Florida Statutes. means a violation of any state or federal law hy a person with respect to Ind directly related to the transaction of business with any public entity orwith an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or senices to be pro\ided to any public entity or an agent; or political subdivision ~f any other state or of the United States and involving antitrust, fraud, theft, bribery, conusion, racketeerint, conspiracy, or material misrepresentation. 3. I understand tbat"convicted" or "conviction" as defined in Paragraph 287.133(lXb), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court ofrecord relating to charges brought by indictment Qr information after July 1,1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. I understand tbat an "affiliate" as defined in Paragraph 287.133(lXa), Florida Statutes. means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and wbo has . been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in tbe management of an affiliate. Tbe ownership by one person of shares constituting a controlling interest in another person, or pooling of equipment or income among persons when not for fair market value under an arm's lengtb agreement, sball be a prima facie case tbat one person controls anotber person. A person wbo knowingly enters into a joint venture witb a person who bas been convicted of a public entity crime in Florida during the preceding 36 months sball be considered an affiliate. 5. I understand tbat a "person" as defined in Paragraph 287.133(1)(e), Florida Statute!. means any natural person or entity organized under the laws of any state or of the United States witb the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Bawd .. i.formation and belief, tlte statement wtUch I hue ..anN beI.w is trae In reladH t. tM tadtJ submiUi", this sworn st.tntent. (Indicate which statemtnt appHa.1 _ Neither tlte tntlty submitting this sworn stlttaltnt, nor In, of its .m(tf"S, directors, nentl.... perfltcrs, shareholders, employees. members. or acents w"tan active ia the manacement of tbe tntlty, nor an,armllte of tbe entity bas been charced with and convicted of I public entity (rime subsequent to July 1, 1919. _ The eDtity submitting this sworn statement. Dor any of its omcers. directors. txectudves. partners. shareholders. employees, members. or acents who are active in tbe ma.acement of the entity, nor la affiUlte of the entity has been charced with and con\icted of a public entity crime subsequent to July 1, 1989. _ The entity submitting this sworn statement. or one or mon of its officers, directors. executives. partners. sharebolders, employea, members, or agents wbo are active in tbe management of the entity, or ID amUate of tbe enlity bas been cbarced with and convicted of a public entity crime subsequent to July 1,1989. However, tbere has been a subsequent proceeding before a Hearing Officer of the S12te of Florida, Division of Administrative Hearincs and tbe Final Order entered by the Hearing Officer determined tbat it was not in tbe public interest to place the entity submitting tbis sworn statement on the convicted vendor list. [at12ch a copy of tbe fiaal orderl I UNDERST ANDTHA TTHESUBMISSION OFTHIS FORM TO THE COflITRACTING OFFICER FORmE PUBLIC ENTITY IDENTIFIED ON PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONL Y AND, THA TTHlS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONrRACT IN EXCESS OF TIlE TIlRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDAST A lUrES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMA nON corrr AINED IN THIS FORM. [signature) Sworn to and subscribed before me this day of _ ,19 ." . Personally known OR Produced identification Notary Public - State of My Commission expires (Type of identification) (Printed typed or stamped commissioned Dame of notary public) ForrD PUR 7068 (Rev. 06/11/92) ~-~ ---...--- .' I . .1 FOR BOARD1'SEONlY -- ' EUectiveDate: ~ 7_ <. - C, ~ ,. I {, -'/ <-Cl<- Expiration ~~te:, . ---..J \ 'I " ) Processed B}'l ,_ . I ~ . FOR REVENUE USEONLX 'I - . ,,1e.,': ~.,'~ ~ \!:.; ;,.:, . " . Delle: '"-, J ~~c B- 27<: -c, 2 rD a OOl~i'..'5.e~ :L ~';:-.J:.:; t~: ~z~u~~~~ ~Ca ~!~~ :. ~~-~~l-~~ $~0~,~ Sf ATE OF FLORIDA . APPLICATION FOR TEMPORARY LICENSE (Set Revme Side for InstTucrorslInformation) NOTE: DO NOT camp/tte thisform SOLELY for tax mum preparation "', BOARD OF ACCOUNT ANCY- : 2610 N. W. 43rd Streetr.sui~ lA~ Gainesv,JJIe..FlorWa 32q06 Name: Address: !-(n rri 51 . Ru~h~nan and A8S0~i3t~51 Oul.ofos.... CPA Of CPA hnn Road. Box 248 SIrfti 0< P ~ No. 30080 Phone: - , ,2:77F- H:u~rov~ S~rn~ Co/)' (404 ) AI'U CocM s.... ZIP 418-100-:' Nwren , . :. , Specific Engag_ement (Client Wit~in State of Florida1: Envi rl1n!'1P-ntal M.ana~emp-nt Df ..rts~ op - ~cinro~ County.. FL ~ at:lpfal1C .--' '11(')0 ('o11pgp RnRiI. Pl1hl'f~ C;PTV"frl" RlI'flding Key West -~:- Cily Stale ZIP N f Agreed Upon Procedures relating to county contracts ature 0 Engagement: Date Work Will Begin: 33040 August Manch 23 1993 " 0... ....... Is this your first temporary permit application for this calendar year? [x] YES [ ] NO List Out-of State P~~o,~~l_ ~nt~r41~F1ortda: ,.",,'.~ *": <. .~~ (Please designate the person in charge) _.,.~. *=, "~.' "'1'" ,.., ~ Oassification Level CPA Celt. # s.tm J _ ~,.,,..,..1 co RlIrh;:!n:'1n William Dempsey Pr1nr1pnl (Tn-r.h;:!,...~p) Senior RROC; 9441 t':A GA , \ ---- \ . ~~~ ~~~ . ". .~\\. , ,.~\.,. , '. "'(~~'\ ....~..... '.-, ", ~...) . ., ,/ ',' . r' ,- r': ";' ~, , ... 'f' . "'" \~ \';\ ...'....\.:,\:...,:~, .- ""-'1",:\'\.~ ~I~'~J,~','':'.'~ :. DPR/AC/097/Rev.02-92 to. ,', ~' .. ~ .' SEEINSTRUC1lQN~~~~~~:)~~7'~~- ~" . r - - ~ ._' , ...... _ ...... I ~ , . "J .:'1...., ~~ ~1 . :~~".~~...J.~ -' . 1 I t l I t I , . . INSTRUcnON5nNFORMA nON FOR flUNG APPUCA nON FOR TEMPORARY UCENSE -. It ., . .. .. 1. Applic.lhon, fur temf"l,r.lry Iicen~ to fulfill )p<<1fic enga~ts must ~ in writing to the Drpartment on ~ . . p~nbt.od by the o...pMtm-..nt. Applications must ~ filed prior to COrnmencmlent of Enga~t. 2. Nu tempor;uy Iicen~ ,h.,l\ b~ \'.llid (or more th.ln 90 d.1ys a(rer its issuance. No lict"nSe shall COVft' more than one ...n~l\~em~nt. (Aftl.'r thl.' I."plf,llion uf 90 J.1YS." new license will be required.) Ucenses will not ~ issued retroKUmy. 3. F~ for tt!mporclry lict.>n~ to ~ ,ubmitt~ undt!r check Dude payable to Department of Profesaiorul Rqubtion and m.lill"d tu 19~O N. ~tonn~ Street, T.11I.lh.1Ssee, Florida 32399. 50400 for the first temporary license during the calendar year 50400 for each subsequent license (Separate check required for each application) 4. Th~ f~ will SOT bl.' refundaJ if tht! application is withdrawn or denied. 5. E.,,,h "pplic.\tion must ~ "ccomp.,nied by st.,tement as specified in Rule 21A-29.002(3). complete below. 6. If "pplicant d~ir~ to substitute personnel or bring additional personnel into the state to fulfill the specific engagement aprli~ for. s/he sh.\lI notify the Dep.utment o( the name5 of such sUMtituted personnel or additional personnel as soun as practicable. 7. READ CAREFt:lL Y the att.,ched sheet containing the specific Florida Accountancy Law and Rules relating to the prflctice o( public accountancy in the State of Florida by temporary license. X. A tt!mpor.\ry Iicenst! shall not be required of a person entering the Slate of Florida solely for the purpose of preparing (~1t!ri\1 tax returns or adVIsing as to (t!deri\1 tax matters [F 5.473.314(3)]. 9. DO ='lOT separatt! this hvo-pilrt (orm. A copy will be returned to you. 10. If this is your first flpplication for this calendilr year, you must submit a copy of one audited, one reviewed and one compiled fin"ncial Sl.1tement prepilred by your firm. Cori~ of statements previously submitted are not acceptable. STATEMENT OF APPLICANT or of PARTNER or SHAREHOLDER of the Applic~nt I, J. Morris Buchanan . hereby certify that 1. Tht! work on this engagement qualifies for a temporary license. 2. The professional engagement, if said engagement is intended to r~ult in an expression of opinion, was not obtained by competitive bid as defined by Rule 21A-24.003. 3. Applicant is not maintaining fl full-time office and staff in the state for the full-time public accounting practice in the state through the use of temporary license. 4. Applicant is the holder of CPA Certificate or License Number 8805 issued by the Georda (Board of Accountancy) which, at the time of this application, is in good st.lnding. A permit cannot be granted.if the applicant's license is not in good standing. S. Applicant 0 has or ~ has not had disciplinary action taken by the Board of Accountancy in any jurisdiction. If disciplinilrY action has been l.1ken please attach an explanation. Subscribed before me: ,his. V/(zl dayor cd~ 1993 , in the State of....; J Countyof . t11.I2A- Q~;~,(;Jyfl;-d//~~ Notilty Public ';). Wi,,;. ~U<M' J. Morris Buchanan N...... of Appllanl (ple_ pMl) sla'eor#~,,) MyCommission xpires: Principal "'''.Il".. ~(lOII1IfI'( ,..,.,.... ..,,, ,. ,,*-_a,... nIl. <M Applk""l 0- ~ ~ - 0- j 0 0- '0 - 0 0 , , 0 0 ,.., - - '0 ... ... ~ &AI &I) ... VI Z w ;:) cr 0 ir u )( ;i w lU ~ .? ll. CI) ;:) 0 lU ;:) C/) U Z i[ lOJ CI) U Z ,:j 0 -J U <' ~ 5~ 0 i=if lU ~O S ;:)..... VI UIL. ll. W w 8~ C/) 6 0 -' w W Q. t;( IX) ~ ~ ti; w ;:) ~ &AI 0 a= 2 0 z: C/) ~ w C/) ... 0- 0- - , ,.., 0- 0- (I) - ~ 8 cr o '"':~:- .. .., (n -(I) - w w ~.~ ::i: ;r - U Ucr5 }o_~... o o . o ,.., o o . o ,.., ~ :g,~ w Zcr ~~WW~ ~~~::;~ &:~~~~ ~~~....o HARRY F. KHIGH TAX COLLECTOR 3000163.0001 Oat. 9/10/93 00... 081 Tl 11 081 Paid 30.00 )Ie t; 8 ~ ....>1- z....[rl g!a~ <Q.U~ C/) l4.C/) Ow w~ Q.c/) ?:~ co 0- N - - 0 Ck_ 0 0, - ...- u~ 0- &AI 0 ~ -',.., - ..J,.., 0 0 '0 u 0 -' 0 )Ie&&. 0 CI) < - 1&1 ....... - ... 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F":--" :I,~~~~:!~~:!;~," r . ',c'l'-' '~" i=iCATE OF INSURANCE - y" I ,,~ ~ ' IS-~:,\ G:~ -~::- Aon Direct Group 4870 Street Road Trevose, PA 19049 __ ........JU3JI23.. 'HIS CERTIFICATE !S ISSUED AS A MATTER OF INFORMAT!O~ ONL:A;~? . CONFERS NO RIGHTS UPON 1 HE CERTIF1CAl E HOLDEI~ THIS CER1IFI~" TE i UOES NOT AMEND EXTEND OR AL TER THE COVERAGE AFFORDED BY 1 HE ; U'_9..h'9IES BELQ.~___________ .----...-.--..---.----.---..~--1 COMPANIES AFFORDING COVERAGE ! I I r;NSU~E;- I , ! I I I l;~;~~~"Y A .In.t:~.rna t ion.:lJ,_:r:n~1JJ;'9-nc~._C.~mm-a..r).S ~~'~ ~~_f;'..~ I.J Y B o APP~~tD BY RISK ~A~~G~~E~ . - (' J:[t)l., ,-~ - BV ' - -t..- /" - ..- - ,. t--!-;T DATE ' 't ( LJ ", I Morris Buchanan 2778 Hargrove Box 248 Smyrna, GA 30080 & Associates ~~'(;\.~~'~f~Y C I "1 ;: WA1VER: Nla. )., f , ....' . " I * , , . GES. . ,_ . ... ' , .' . ". "-' .... . .' t'" Hf f--'UL1Clf:S OF if\SUHL>!~'JCt: LI>."TEC) ,/ qE:()UIRErlEf\j'T T~-.-r:'~;, Y ::-".-' rir!~! ~-; :H pC)i c;,: " :~-<,J!.:e ';',')!: i-"~i~,) ....'/~ !f.'~ ~~ ;'f -~C',)', '1,' rr; i-YPF OF (N~~LJ::ili.NCE POLlC\' "Fj!'J!BF~;; lliv';':---: F! ,~~ r GENERAL UAH1:.!T! :,1 AUTC,MOBHF: LlABiLT\ ~1~---- _._.___'-_m -~-"l ...._"~"J_~_.""_,.,,_=.=~..::=~~~~._.1-..-~=_-.-==~--~! pr pn,')F.Lil lJA~},",(:-;F :,;r)~~ !)'-;\lJf~-,: , i ..1 i I I I i . .-..~....;-._--"--.-...-- .,,-_..1 .1 I BUUil ',i PPClPf:.P- 'OMS:"!E ~) l' ';< DA}..1r~(_,E EXCESS LiABIL.!TY b\:,'.H jRf\Er'~,~[- j~NO Retf.:lv=.c'G Risk Mgmt. &: Loss Controi: ',-- j '---~"-----=:'--'-'T="/:> ~ DATb _._."'_...,_~_______-+- ~ ~- to.,(1C:PLeJ,\rf I s -...~_...-t---'_..--.-- i-i i ~--1/\N lj"-.i18HELL/; FOF:i\." i ~; I \.VOPKER'S c()rJlPENSA Tj OJ,,. ~~' !'-\!, ~-. INITIAL :v' 1 I , I ""~"''"-'--'1 CMPjf">YERS' LiABJL:ry A ..."'.._......._....oC........._.. r' 'HHEP Accountants L iab il i ~X..!.~~~E':l~c:.~... ,,' ,~~""""~.,...-_~'_,""""'.'_.,...._, _0, =-........,.;.....,,.......,"",-.-..~,_~-'""'"_,"'.__.-'_,~~,,'"'~.......,'~_,,~~_'''~,,,,.'".,.~_...~.,.,,'_"'_--";__, _....',.,_..,,~-~" AL 0972230-01 Limit: $1,000,000.00 __6J.1.1L21,_~_._.9J.JJJ2iL" ,~J~~du.c.t.i.hl.e;~Jl. 000 . 00._ ..... J r\L;'..cp:r!T11.;\~ ,:)FE~1A.-t0NS'L.Cj'jj T;ONS\ EH:Ct ES.'SPEC1AL ITEMS ;jl-,OULD /V~y OF THE f\BOVf DESC~jBED DOl :C:ES r~E C:/\~jCE:._LE[, 8EFO;:~c Monroe County Florida Board of County Commissioners 5100 College Road Public Service Building Key West, FL 33040 EXP1R.ATIOi~ DATE -~-HEREOF. THE iSSUI!\lC CCr,/pi-\t\J\ f':'JDEA\C);::;; Mf;ll ..1Q_ DfWS WRlnE~, NOTICE TO THE Cl'=:TW:C/,TE HO:.OEP r,AMEl.' LFFT, BUT FiOlLURE TO MAil SUCH NOTlet' :,HAL,. 'I/PC'SE !~J 08L1C,;,TiO!-J (If< ,S i\Gl\!TS OR :~EPRESEr'nf:i\,=:') .! I ! . . . I"' 0--0 CERTIFICATE OF INSURANCE This certifles that ;{]STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois o STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois insures the following policyholder for the coverages indicated below: . . Name of policyholder d' ., - Me- .. ,"I.; c'r,u"D.')','! & Associates ,J. Morris Bucndsan U/U,i,\-urr:,s ~.'-- 1817 Cumberland valLey l)}dce ~'4n.l 9" RISV- \-A~N~GE,,^nl1 ~.. ,~:..eJt.Y.. , .J2W- : 'u ..s' . u J .Vf:S~ W,,\Vf~: N/"-r-- Address of policyholder :_:::;L'-;,"rCi] ~ ~..-~,2C'~.L~9ia ]f)(J8C' Location of operations POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LIABILITY Effective Date Expiration Date ~Comprehensiv , . e ~"!l . ,~. : 9 .') .., (~ /1 BODILY INJURY 1 1 " '7 'j H" . 'j 3' - 2 n -1 i '.' -',' v- .> 0 _ _ __:~ ~. .1:____,:,__:::. ~~____ ___.___ __. ... _ _ _~~_.!_:~~~~__ ______ _ ___ . _ _~ _ _ _ __. ~ _ ___~___ _ _ ___~---~- _ _. ___________ _ ____ Dual Umits for. o Manufacturers and i Each Occurrence $ _.. _ _ _... ______ _ ___.. _ _ _ _ _.__ ________ ... ___~!~C?~_ ~~~___ ____ __ ____ .._ _ --------- -----L------. .--------- ------ Aggregate $ o Owners, Landlords, i PROPERTY DAMAGE and Tenants Uabili!}' : -.----~ ~. - -. - - - - - ~ ----- -------------- - - - ----- ~ - - - - .----- - ---------- ------ - - - - - ---. - --------- - - --- ". -- - - - - - ----- - ---- - - - --- Each Occurrence $ This Insurance includes: ~ Products - Completed Operations Aggregate" 0 Owners or Contractors Protective Liability BODILY INJURY AND 0 Contractual Uability PROPERTY DAMAGE 0 Professional Errors and Omissions 0 Combined Single Umit for. ~~)OCi 1 CO:).. Ii',: 0 Broad Form Property Damage Each Occurrence 1KI Broad Form Comprehensive General LiabUity Aggregate POLICY PERIOD CONTRACTUAL LIABILITY LIMITS (if different from above) POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date BODILY INJURY Each Occurrence PROPERTY DAMAGE Each Occurrence Aggregate EXCESS LIABILITY BODILY INJURY AND PROPERTY DAMAGE (Combined Single Umit) 0 Umbrella Each Occurrence $ 0 Other Aggregate $ 0 Part 1 STATUTORY Workers' Compensation Part 2 BODILY INJURY and Employers Uability Each Accident $ Disease Each Employee $ Disease - Policy Umit $ .Aggreg0t8 not lIIlIIIk** r 0wn0rI, ~ lnl T..- UobIIIIy 11lIUfIIICO...... _-.nor.,,- COIlIIr\DDl. or_ THIS CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATI'(ELY.NOR NEGATIVELY AMENDS, EXTENDS, OR AL1'E1IS TIE COVERAllE APPROVED BY ANY POLICY DESCAIlED HEREIN. c,;;'" " /1 ) J --:; Name and Address of CertIfIcate Holder & Add]. t ]. 0 n a I ~ n sur ed i I V Y v...... .,tAJ.. SIgnIIure 01 AuII1arIzid ~ AGENT MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Monroe County Risk Management 5100 College Road Key West, PI 33040 TIle 8-20-93 IlIII8 ~TTN.~ KAV BAhle~R 1--- _.10 _,8-81 _In U.S.A,