07/25/1986
CONTRACT FOR THE MAINTENANCE OF THE
MONROE COUNTY TELEVISION TRANSLATOR SYSTEM
THIS AGREEMENT made on the 25th day of July 1986, by and
between the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
constituting the governing body of the Monroe County Special
Taxing District for the Television Translator System, hereinafter
referred to as the County and CARMELITA T. GOSSARD d/b/a C & M
ELECTRONICS CO. hereinafter referred to as the Contractor, whose
mailing address is P. O. Box 10, Summerland Key, Florida 33042.
It is agreed and understood that wherever used herein, the
term "County" shall mean the governing body of the Monroe County
Special Taxing District for the Television Translator System.
In consideration of the mutual covenants set forth below,
County and Contractor agree as follows:
I. Description of Work:
1. This contract is for the maintenance of the Monroe
County Television Translator System, consisting of five sites
located approximately as follows:
a. Key Largo
b. Islamorada
c. Grassy Key
d. West Summerland Key
e. Key West
Each site is composed of one antenna tower, five translators and
associated equipment all located in one, on-site, air conditioned
building. The Contractor shall be responsible for maintaining
all electronic equipment and its associated devices. The repair
of the air conditioner, maintenance of the site, the building,
antennas, the antenna towers, and transmission lines are excepted
from this contract and are specifically not required as duties of
the Contractor. The Contractor shall upon each visit make visual
inspection of the building, roads and grounds, work area air
conditioners and general conditions of the various sites, and
shall notify the County when repair or refurbishment becomes
necessary. Upon approval for repair, refurbishment or additions,
the Contractor will coordinate with other contractors or sub-
contractors to assure proper workmanship and to maintain site
security during the work period.
2. To facilitate services and quick response, the
Contractor may sub-contract with strategically located tech-
nicians so that response to a service requirement at any of the
sites at any time does not exceed two hours.
3. The Contractor must certify the possession of a
valid FCC radiotelephone license meeting the requirements for
maintenance of this equipment.
4. The Contractor must certify the possession of, or
availability for his use, the required minimum test equipment in
Section III.
5. Regularly scheduled maintenance shall be conducted
mainly in accordance with tasks outlined in Section II.
Scheduled maintenance requiring translator shut down shall be
performed between the hours of midnight and 8:00 A.M.
6. All unscheduled maintenance resulting from equip-
ment malfunction or failure requiring service may be billed by
Contractor at the rate of $30.00 per hour.
7. A spare parts kit shall be supplied by the County
at County expense for each translator site. The kits consist of
specialized parts not usually stocked by commercial parts sup-
pliers. Upon use, the failed parts must be returned to the
County along with a request to reorder as required. All other
parts will be supplied by the Contractor and billed to the County
at the list price to the Contractor.
8. The following maintenance schedule will apply:
a. Perform semi-monthly inspection and
maintenance visits to all sites, follow-
ing the completion of Item a, for the
remainder of the contract.
9. The Contractor shall be responsible for the
training of his sub-contractors.
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10. The Contractor shall provide and maintain a
"Maintenance Log" at each site. The log shall contain the
following information:
a. Date
b. Equipment serviced
c. Service performed
d. Name of technician
e. Total down time of equipment
The log shall be stored at the site and shall not be removed
without the specific authorization of the County.
11. All work is to be performed in a workmanlike
manner.
II. Maintenance Tasks:
1. Clean air filters on all equipment and air condi-
tioners.
2. Inspect and service all line dehydrators.
3. Inspect and clean and oil all blower motors.
4. Inspect all unenclosed relays and burnish contacts
as required.
5. Inspect all meters for proper operation of trans-
lator and specified power output.
6. Make required adjustments to bring equipment to
specified operating levels.
7. Inspect high voltage/high power components for
signs of impending breakdown. Replace as required.
8. Enter required data in "Maintenance Log".
9. Return faulty parts to proper County Department
with request for replacement and or reimbursement.
10. Verify and log each day, the proper operation of
the Hazard Lighting as required by FCC Rules 17.37 and 17.38.
11. Notify F.A.A. of hazard lighting failures and when
restoration is needed.
III. Minimum Required Test Equipment:
1. VHF/UHF Sweep Generator with internal or external
marker generator.
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2. VHF/UHF Field Strength Meter
3. VHF/UHF Frequency Counter
4. Oscilloscope (15 Mhz minimum frequency response)
5. VHF/UHF Spectrum Analyzer
6. Thruline Power Meter 0-150 watts
7. High input impedance Voltmeter
8. 50 Ohm Detector
9. Attenuators (10DB, 20DB, 30DB)
10. Dummy Load 150 watts, 50 ohm
IV. General Provisions:
1. This contract shall become effective January 23,
1986, and shall continue in force for two (2) years.
2. The County and/or its representatives shall have
free access to make on-site inspections, and shall have the
authority to reject or stop work which in its opinion does not
conform to the contract.
3. The Contractor shall be fully responsible for all
acts or omissions of his employees or sub-contractors or any
other persons doing work under his direction.
4. The Contractor agrees to indemnify the County and
hold the County harmless from and against all claims, damages,
losses and expenses, including reasonable attorneys' fees in case
it shall be necessary to file an action arising out of perfor-
mance of the work herein including bodily injury, illness or
death, or for property damage including loss of use, resulting
from the Contractor's work.
5. Termination. The County may, without advance
notice to the Contractor, terminate this contract before the
termination date hereof, and without prejudice or any other
remedy it may have, when Contractor defaults in performance of
any provision herein, or fails to carry out his duties in accor-
dance with the provisions of this contract.
6. This contract may not be assigned by either party.
V. Contract Compensation:
The County agrees to pay the Contractor for the herein
described work at the rate of Sixty Two Thousand Two Hundred
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Fifty Dollars ($62,250.00) for 240 maintenance visits to the
Translator sites. In no event shall travel time be paid for.
Payment is subject to additions in accordance with Section I,
paragraph 6 hereof.
The Contractor shall bill the County monthly for the
specified services at the rate of Two Thousand Five Hundred
Ninety-three and 75/100 Dollars ($2,593.75), plus any additional
amount due in accordance with Section I, paragraph 6 hereof.
IN WITNESS WHEREOF this Agreement was executed in Monroe
County on the date first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Mayor/Chairman
(Seal)
~. At t s t: DANNY 1. KOLHAG. E.< .C. lerk
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C & M ELECTRONICS CO.
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