05/22/1996 Agreement
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
_annp 1... Jt',lbagt
CLERK OF mE CIRCUIT COURT
MONROE COUNTY
SOO WHITEHEAD STF~T
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 85~-7146
MEMORA]~DUM
TO: Dent Pierce
Director of Public Works
FROM:
"f Attention: Cindy
Ruth Ann Jantzen, Deputy Clerk .,,~.
June 6, 1996
DATE:
-------------------------:r----------------------------------..--________________________________________________________
t I
On May 22, .1996, the Board of County Commissioners granted approval and
authorized execution of a contract between MOlllroe County and Bender & Associates
Architects, P.A.,to provide professional services at the Old Navy Commissary Building
in Key West. .
Enclosed please find a fully executed duplicate original of the above Contract for
return to Bender & Associates.
H you have any questions on the above, please do not hesitate to contact
this office.
cc: County Attorney
Finance
County Administrator, w/o document
File
CONTRACT FOR
ARCHITECTURAL SERVICES
BETWEEN OWNER AND ARCHITECT
1996 EDITION
These contract documents should be used only after consultation with counsel.
The documents are not intended as legal advice appropriate to any specific
situation, nor do they purport to address all issues which may arise between the
contracting parties. The documents should be amended or supplemented where
appropriate.
This CONTRACT FOR ARCHITECTURAL SERVICES BETWEEN
OWNER AND ARCHITECT (the "Contract") is made and entered into by
MONROE COUNTY, BOARD OF COUNTY COMMISSIONERS (the "Owner")
and Bender & Associates Architects, P.A. (the" Architect").
This Contract is executed under seal and shall be effective on the date
executed by the last party to execute it.
The architectural services required by this Contract are to be rendered for
a construction project identified as the Project, described as follows: Building
analysis and report for existing commissary facility to include structural,
mechanical, electrical, hazardous material, and roof analysis.
NOW, THEREFORE, in consideration of the mutual promises, covenants
and agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, the Owner and the Architect agree:
.."
..-
.
f"Tl
CJ
.'-n
c~)
.:]
FORM OF AGREEMENT
ARTICLE I
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Contract, the Architect makes the following express
representations and warranties to the Owner:
1.1.1 The Architect is professionally qualified to act as the architect for the
Project and is licensed to practice architecture by all public entities having
jurisdiction over the Architect and the Project;
1.1.2 The Architect shall maintain all necessary licenses, permits or other
authorizations necessary to act as architect for the Project until the Architect's
duties thereunder have been fully satisfied;
1.1.3 The Architect has become familiar with the Project site and the local
conditions under which the report is to be completed.
1.1.4 The Architect shall prepare all report documents required by this
Contract, in such a manner that they shall be accurate, coordinated, and shall be
in conformity and comply with all applicable law, codes and regulations. The
Architect warrants that the documents prepared as a part of this Contract will be
adequate and sufficient to accomplish the purposes of the Project;
1.1.5 The Architect assumes full responsibility to the Owner for the improper
acts and omissions of its consultants or others employed or retained by the
Architect in connection with the Project;
1.1.6 The Architect's services shall be performed as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work.
The Architect shall submit, for the Owner's and Construction Manager's
information, a schedule for the performance of the Architect's services which
may be adjusted as the Project proceeds if approved by the Owner, and shall
include allowances for periods of time required for the Owner's and
Construction Manager's review, and for approval of submission by authorities
having jurisdiction over the Project. Time limits established by this schedule and
approved by the Owner may not be exceeded by the Architect except for delay
caused by events not within the control of the Architect or foreseeable by him.
2
ARTICLE II
SCOPE OF ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1 Architect's Basic Services consist of those described in Paragraphs 2.2
through 2.4, and any other services identified as part of Basic Services, and
include normal structural, mechanical and electrical engineering services.
2.1.2 Analysis of structural systems and architectural relationships for the
proposed office use shall include, but shall not necessarily be limited to, plans
and specifications which describe all systems, elements, details, components,
materials, equipment, and other information necessary to determine feasibility of
the project. This analyses shall be accurate, coordinated and in all respects
adequate for construction and shall be in conformity, and comply, with all
applicable law, codes, permits, and regulations.
2.2 REPORTING PHASE
2.2.1 The Architect shall review the program and, schedule and furnished by
the Owner to ascertain the requirements of the Project and shall arrive at a
mutual understanding of such requirements with the Owner.
2.2.2 The Architect shall review with the Owner and Construction Manager:
proposed site use and improvements, required permits and zoning.
2.2.3 The Architect shall review with the Owner and Construction Manager
alternative approaches for the use of the building.
2.2.4 The Architect shall provide estimates of anticipated costs, and other
documents for the Owner's approval and the Construction Manager's
information for the use of the building.
2.3 DEVELOPMENTjDOCUMENT PHASE
2.3.1 At intervals mutually agreeable to the Owner, Construction Manager and
Architect, the Architect shall provide reports and analyses and other documents
which depict the current status for the Owner's review and the Construction
Manager's information. The Architect shall provide an estimate of anticipated
cost in accordance with the report document.
3
2.3.2 Upon completion of the Development Phase, the Architect shall provide
reports and analyses, and other documents for the Owner's approval and the
Construction Manager's information.
2.4 FINAL DOCUMENTS PHASE
2.4.1 The Architect shall provide a report for the Owner's and the Construction
Manager's review.
2.4.2 The Architect's report will conform to all codes and regulations of the
federal government, county, state, municipalities, agencies and state
departments, in effect at the date of this Agreement.
4
ARTICLE III
3.1 GENERAL
3.1.1 The services described in this Article III are not included in Basic Services.
They shall be paid for by the Owner as provided in this agreement as an addition
to the compensation paid for the Basic Services but only if approved by the
Owner before commencement.
3.2 OPTIONAL ADDITIONAL SERVICES
3.2.1 Providing detailed quantity surveys or inventories of material and
equipment.
3.2.2 Providing analyses of owning and operating costs.
3.2.3 Providing assistance in the utilization of equipment or systems such as
testing, adjusting and balancing, preparation of operation and maintenance
manuals, training personnel for operation and maintenance, and consultation
during operation.
5
ARTICLE IV
OWNER'S RESPONSIBILITIES
4.1 The Owner shall provide full information regarding requirements for the
.Project.
4.2 The Owner shall designate the Construction Manager to act on the
Owner's behalf with respects to the Project. The Owner or Construction
Manager shall render decisions in a timely manner pertaining to documents
submitted by the Architect in order to avoid unreasonable delay in the orderly
and sequential progress of the Architect's services.
4.3 The Owner shall furnish surveys describing physical characteristics, legal
limitations and utility locations for the site of the Project. The surveys and legal
information shall include, as applicable, grades and lines of streets, alleys,
pavements, and adjoining property and structures; adjacent drainage; rights-of-
way; restrictions, easements, encroachments, deed restrictions, boundaries and
contours of the site; locations, dimensions and necessary data pertaining to
existing buildings, other improvements and trees; and information concerning
available utility services and lines, both public and private, above and below
grade, including inverts and depths. All the information on the survey shall be
referenced to a Project benchmark.
4.4 The Owner shall furnish the Architect copies of written communications.
4.5 The Owner's review of any documents prepared by the Architect or its
consultants shall be solely for the purpose of determining whether such
documents are generally consistent with the Owner's Criteria, as, and if,
modified. No review of such documents shall relieve the Architect of
responsibility for the accuracy, adequacy, fitness, suitability or coordination of its
work product.
6
ARTICLE V
5.1 INDEMNITY
5.1.1 The Architect shall indemnify and hold harmless the Owner from and
against all liability, claims, loss, costs and expense arising out of, or resulting
from, the services of the Architect. In the event the Owner is alleged to be liable
on account of alleged acts or omissions, or both, of the Architect, the Architect
shall defend such allegations through counsel chosen by the Architect or
Architect's insurance carrier and the Architect shall bear all costs, fees and
expenses of such defense, including but not limited to, attorney's fees and
expenses, court costs, and expert witness fees and expenses, as determined by the
courts.
7
ARTICLE VI
6.1 PERSONNEL
6.1.1 The Architect shall assign only qualified personnel to perform any service
concerning the Project. At the time of execution of this Contract, the parties
anticipate that the following named individuals will perform those functions as
indicated:
Name
Function
Bert L. Bender
William L. Rowan
Leslie A. Johnson
Barbara K. Arthur
Principal-in-Charge
Project Architect
Interior Design
Administrative
So long as the individuals named above remain actively employed or retained by
the Architect, they shall perform the functions indicated next to their names.
8
ARTICLE VII
7.1 PAYMENTS
7.1.1 For its assumption and performance of the duties, obligations and
responsibilities set forth herein, the Architect shall be paid monthly, not to
exceed the percentages shown in Paragraph B.l.l.A.
(A) The Architect shall be paid for those services required by this
Contract the sum of forty two thousand Dollars ($42,000.00);
(B) For the performance of the optional additional services and
contingent additional services described in Article III of this contract,
provided same are first authorized in writing by the Owner, the Architect
shall be paid hourly at the following rates: Bert Bender - $125.00 per hour;
Charles Roy - $90.00 per hour; William Rowan - $90.00 per hour; John
Daniels - $90.00 per hour, and Leslie Johnson - $65.00 per hour.
(C) If the Architect's duties, obligations and responsibilities are
materially changed through no fault of the Architect after execution of this
Contract, compensation due to the Architect shall be equitably adjusted,
either upward or downward;
(D) As a condition precedent for any payment due under this Contract,
the Architect shall submit monthly, unless otherwise agreed in writing by
the Owner, an invoice to the Owner ~equesting payment for services
properly rendered and reimbursable expenses due hereunder. The
Architect's invoice shall describe with reasonable particularity the service
rendered. The Architect's invoice shall be accompanied by such
documentation or data in support of expenses for which payment is
sought as the Owner may require.
7.1.2 This project is a feasibility report for potential ownership. Should the
owner (Monroe County) find at anytime that ownership will not occur, then the
Architect will be notified and this contract will be terminated immediately. The
Architect will be paid a percentage applicable to work complete at time of
no tific a tion.
7.2 REIMBURSABLE EXPENSES
7.2.1 Reimbursable expenses include expenses incurred by the Architect in the
interest of the Project, but only to the extent and in the amounts authorized by
9
Section 112.061, Florida Statutes. Reimbursable expenses are limited to $2,500.00.
Any expenSes in excess of $2,500.00 must be approved by the county in advance:
a. Expense of transportation and living expenses in connection with
out-of-county travel authorized by the Owner, but only to the
extent and in the amounts authorized by Section 112.061, Florida
Statutes;
b. Fees paid for securing approval of authorities having jurisdiction
over the Project;
c. Reproductions (beyond one master set and 2 copies of the final
report, the master set and 2 copies of the final report are to be
included in the $2,500.00 limit).
d. Postage and handling of Drawings and Specifications;
e. Renderings and Models requested by the Owner.
10
ARTICLE VIII
8.1 APPLICABLE LAW
8.1.1 This Contract is governed by the laws of the State of Florida. Venue for
any litigation arising under this Contract must be in Monroe County, Florida.
ARTICLE IX
9.1 SUCCESSORS AND ASSIGNS
9.1.1 The Architect shall not assign its rights hereunder, excepting its right to
payment, nor shall it delegate any of its duties hereunder without the written
consent of the Owner. Subject to the provisions of the immediately preceding
sentence, each party hereto binds itself, its successors, assigns and legal
representatives to the other and to the successors, assigns and legal
representatives of such other party.
11
ARTICLE X
10.1 NO THIRD PARTY BENEFICIARIES
10.1.1 Nothing contained herein shall create any relationship, contractual or
otherwise, with or any rights in favor of, any third party.
ARTICLE XI
11.1 INSURANCE
11.1.1 The Architect shall obtain insurance as specified in the attached Exhibit A
and maintain the required insurance at all times this Contract is in effect. Errors
and Omissions Insurance shall also be maintained for a period of two years after
final completion of the project.
11.1.2 The coverage provided herein shall contain an endorsement providing
sixty (60) days notice to the Owner prior to any cancellation of said coverage.
Said coverage shall be written by an insurer acceptable to the Owner and shall be
in a form acceptable to the Owner.
12
ARTICLE XII
TERMINATION
12.1 Either party hereto may terminate this Contract upon giving seven (7)
days' written notice to the other in the event that such other party substantially
fails to perform its material obligations set forth herein.
ARTICLE XIII
ENTIRE AGREEMENT
13.1 This Contract constitutes of the form of agreement (Articles I - XV), the
exhibits that are attached and made a part of the Contract, and the documents
referred to in the form of agreement as a part of this Contract. In the event any
conflict between any of those Contract documents, the one imposing the greater
burden on the Architect will control.
IN WITNESS WHEREOF, each party has caused this Agreement to be
executed by its duly authorized representative this ,}:J day of
1996.
~ )
~ DANNY L. KOLHAGE, Clerk
BENDER & ASSOCIATES ARCHITECTS, P.A.
~H~~
Deputy Cle
By:
Title:
Date:
f/1()A}CJPkt, /PIZE~r{')tN(/
S---J/-ej/J
(SEAL)
Attest:
By:
Title:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:c:S~~-F~
Mayor / Chairman
13
EXHIBIT A
April 22, 1993
1 st Printing
MONROE COUNTY, FLORIDA
INSURANCE GUIDE
TO
CONTRACT ADMINISTRATION
General Insurance Requirements
for
Contractors and Subcontractors
Prior to the commencement of work governed by this contract (including the pre-staging of personnel and
material), the Contractor shall obtain, at his/her own expense, insurance as specified in the attached
schedules, which are made part of this contract. The Contractor will ensure that the insurance obtained
will extend protection to all Sub-Contractors engaged by the Contractor. As an alternative, the Contractor
may require all Subcontractors to obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including pre-staging of
personnel and material) until satisfactory evidence of the required insurance has been furnished to the
County as specified below. Delays in the commencement of work, resulting from the failure of the
Contractor to provide satisfactory evidence of the required insurance, shall not extend deadlines specified
in this contract and any penalties and failure to perform assessments shall be imposed as if the work
commenced on the specified date and time, except for the Contractor's failure to provide satisfactory
evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract and any
extensions specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in
the completion of work resulting from the failure of the Contractor to maintain the required insurance shall
not extend deadlines specified in this contract and any penalties and failure to perform assessments shall
be imposed as if the work had not been suspended, except for the Contractor's failure to maintain the
required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either:
· Certificate of Insurance
or
· A certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance policies
required by this contract.
All insurance policies must specify that they are not subject to cancellation, nonrenewal, material change,
or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by
the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the
Contractor from any liability or obligation assumed under this contract or imposed by law.
Admin istrative Instruction
#4709.1
GEN_C&S.DOC
April 22, 1993
1 st Printing
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies, except for Workers' Compensation.
In addition, the County will be named as an Additional Insured and Loss Payee on all policies covering
County-owned property.
Any deviations from these General Insurance Requirements must be requested in writing on the County
prepared form entitled "Request for Waiver of Insurance Requirements" and approved by Monroe
County Risk Management.
Administrative Instruction
#4709.1
GEN_C&S.DOC
April 22, 1993
1 st Printing
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT OLD NAVY COMMISSARY
BETWEEN
MONROE COUNTY, FLORIDA
AND
BENDER & ASSOCIATES ARCHITECTS, P.A.
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida and the company or companies must maintain a minimum rating of A-VI, as assigned by the A.M.
Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self-insurer, the
County shall recognize and honor the Contractor's status. The Contractor may be required to submit a
Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details
on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
Admin istrative Instruction
#4709.1
WC1
WRK_COMP.DOC
April 22, 1993
1 st Printing
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT OLD NAVY COMMISSARY
BETWEEN
MONROE COUNTY, FLORIDA
AND
BENDER & ASSOCIATES ARCHITECTS, INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability
Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum:
· Premises Operation
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions
should include coverage for claims filed on or after the effective date of this contract. In addition, the
period for which claims may be reported should extend for a minimum of twelve (12) months following the
acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
Admin istrative Instruction
#4709.1
GL1
GEN_LIAB.DOC
:\::\i: AtDttlllt.
CA~~ERNATIONAL, INC.
LEIGH W. MCCREARY
6161 BLUE LAGOON DR SUITE 420
MIAMI FL 33126
1111.111.llllslIIlll~~ISSUEDATE~MmDNy)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
Leigh W. McCreary
266-9954
COMPANY A WESTERN WORLD INSURANCE CO.
LEITER
INSURED
COMPANY B FLORIDA RETAIL FEDERATION
LEITER
COMPANY C
LEITER
BENDER & ASSOCIATES ARCHITECTS
720 CAROLINE STREET
KEY WEST FL 33040
COMPANY D
LEITER
COMPANY E
LEITER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYP AID CLAIMS.
CO.
LTR
TYPE OF INSURANCE
POLICY NUMBER
: POLICY EFFECTIVE POLICY EXPIRATION
: DATE (MMIDDIYY) DATE (MMIDDIYY) :
LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY NGL08677
CLAIMS MADE: X : OCCUR.
OWNER'S & CONTRACTOR'S PROTo
10/25/95
10/25/96
GENERAL AGGREGA TE$ .?99. '. 999.
PRODUCTS-COMP/OP AGG. $ 500, 000
..... .... ... .... ........ ......
PERSONAL&ADV. INJURY . .~.~99.,.9.~9
EACH OCCURRENCE $ 500, 000
. . .......... '.. .....
FIRE DAMAGE (Anyone fire) $~9.,99q
MED. EXPENSE (Anyone person) $ 1,000
COMBINED SINGLE
LIMIT
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
APPROVED BY R'S~~ MANt\GfMENT
8Y__~~ ~~
'lATE __ , - '3 -??
BODILY INJURY
(Per person)
B
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
0520-15056
01/01/96
12/31/96
BODILY INJURY
(Per accident)
\4/lliVER: N/A ~ : YES
PROPERTY DAMAGE
EACH OCCURRENCE
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
$
DISEASE-POLICY LIMIT $ 500, 000
... '..... ... ,-.....
DISEASE-EACH EMPLOYEE $ 100,000
OTHER
DESCRIPTION OF OPERA TIONSILOCA TIONSlVEmCLES/sPECIAL ITEMS
:::qlt.t(j_~lqA.JtQt:J)#t( <:::)'><>>:}))/)}}:<>}<>}:::<<\).:-:-U:-:-:<:UU:-:-U:-:-:-:-U/\/<:q~e~lft~'ft9NU<<<:>::::<::::::::::-:::""""
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILLENDEAVOR TO
MAIL~ DAYS WRIITEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
BOARD OF COUNTY COMMISSIONERS
MONROE COUNTY, PURCHASING DEPT
PUBLIC SERVICE BUILDING
5100 COLLEGE ROAD , CROSS WNG002
KEY WEST FL 33040
::}: AUTHORIZED REPRESENTATI
':~q9~tK~$$J7ill./{H}:.><:
..,...............,....... ....... '............ -............................. -........... ...
......................,..........'................"........ ,_...... .....................
.......-..................................................................................................................................................,&..............
... ... ...................... ..... ......". -,. -,....... ......... . .. '...
\\ .b.~.i..9.h......W.~.....M.9G.r.~.~r. .'. .. .
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT OLD NAVY COMMISSARY
BETWEEN
MONROE COUNTY, FLORIDA
AND
BENDER & ASSOCIATES ARCHITECTS, INC.
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to
the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
Administrative Instruction
#4709.1
VL1
VEH-LIAB.DOC
06/03/96 10:45 FAX 1+305 296 2727
BENDER ASSOC
FAX NO. 305 295 4321
laJ 002
P. 2
JUN- 3-96 MON 11:29 AM ENGIMCCM
RMtJIutiOtl #191-1993
AprII22. 1093
.tt ptlr61g
MONROE COUNTY. FLORIDA
Requ..t For Waive,
of
Insurance Requirements
It IS requested that the insurance requlrernentsr as spaciIIed in the County's Schedu&e of Insurance
Requirements. bA waived or modified on the foIowing contlact
Arehiteet
Bender & .A9!w.riates Archltscl9. P.A.
Contract for:
Old Navy Commissary
720 CaroJjne StrMt
Key \Nest FL 33tMO
Address of ArcNteCt
Phone:
29&-1347
Building AnalYsts and RepoIt for the Old Navy cornmiMary
Scope of VJark:
Risk Management
Date:
The BOCC ha. no fin8nclaI interest in the vehicle. nor are they lusing tho
~~ cannot be 11s~!!. as an additional insured.
~. ___ NolAppl'oYed
~7a&9
Reason for waIVer;
SIgnature of Contractor:
County Admlnlstrator appeel:
Approved
Not Approved
Date:
Board of County Commissioneta appeat:
ADproved
Not Approved
Meeting Date:
Administrlttive IMtrvct10n
'-708- 1
WAIV _ReQ.bOO
06/03/96 10:31
TX/RX NO..3256
P.002
.
;Prudentlal ~
Prudent.:r' Property and Casualtv
Insurar' 'Company
11111~11111111111111111111111111I11" 1111
A'Subsidiary of The Prudential Insurance
Company of America
Car PQlicy Renewal Declarations
Policy Number: 39 4A6S2282'
Agency Dat~ 753449 5 CGAB 806
d,)) ,1()27
. :. ~lh~ll L ~ . F L 322 32
nt Services
-;00-437 5556
I r 11
Narned Insured
and P.O. Address
Bender Nancy G Dba Bender &
Associates Arcitects PA
619 Elizabeth Street
Key West FL 33040-6874
4 3 ./ .. 3 5 3 5
This. policy period covers 6 months,.
from 06/03/96 to 12/03/96, 12:01 A.M.
at place of garaging.
~ed below are names and birth dates of licensed drivers resident in your household.
'cnaer Nancy Groff
09/16/50 2 Bender Bert Lesl ie
07/30/47
- -
:cd below are the cars covered by your policy.
(EAP MAKE
MODEL
BODY TYPE
VEHICLE 10 NUMBER
TERRITORY SYMBOL
CLASS CODE
1994
1992
Mitsubishi Expo Wag 4X2
Mitsubishi Eel ipse G Hchbk 3D
JA3ED59G9RZ017684
4A3CS54U7NE099294
036
036
C
J
711120
811220
--
:cd below and with i n "Important Messages", are your po lie y cov~rages, I i m i ts , and premiums.
- . premium charge does not appear, that coverage is not provided.
.'~F~AGE~ LIMITS PREMIUMS
Car 1 Car 2
y i nJ U r y S 90 S 102
,j c h Person $ 100,000
; f: ri ^ cident S 300,000
,.....
;.; c r- t Y' Dama.ge S 45 S 50
ch Accident S 50,000
ured I~otor i s ts S 83 S 83
i j y I nj u r y
(Jch ~erson S 100,000
_. ,~ C il Accident S 300,000
~jury Protection S 27 S 35
j t......J
~JuctiDlc - S 250 S 86 S 114
. ," hen:~ j ve
. ,,'- t. ~ :.' j e - $ 250 S 43 S. 71
~50 Each Disablement S 3 S 3
------ ------
D F~ t /.\ I U M PER CAR $ 377 S 458
:J 0 L cy PREMIUM S 835
811
C:, rr, 1/0(')
PAGE 1 OF 2
AE1~-()n~7C!(\
l
,.
Po 1 icy Number
39 4A652282
Your pol icy is mad~ up of your appl ication,:,your most recent Declarations, and the forms
and endorsements listed below. Forms and endorsements being made part of your pol icy
with this transaction are provided in separate booklets or are indexed and reproduced
on pages which follow.
FORM
NUMBER
EDITION
DATE
POLICY FORMS AND MANDATORY ENDORSEMENTS
PAC 186
4/86
Car Pol icy, Parts 1, 2, and 3
Appl icable policy parts are those for which a
premium charge is shown in the Declarations.
Florida Special State Provisions
Car Pol icy, Parts 4, 6, and 7
Appl icable policy parts are those for which a
premium charge is shown in the Declarations.
PAC 226 FL
PAC 190/FL
05/92
4/87
OTHER CHARGES & CREDITS
The Deluxe Package Discount appl ies to your policy.
The Multi-Car Discount applies to your policy.
A Sa f e t y Dev ice 0 i scount app lies to Car (s) 1, 2.
An Anti-Lock Brake Discount appl ies to Car(s) 2.
Listed below are the Loss Payees/Additional Interests present on the pol icy.
CAR 2 Barnett Bank 1010 Kennedy Dr Key West FL
33040
Listed below are Important Messages about your pol icy.
Per sona 1 I nj ury Protect,i on
Option I
IMPORTANT: Your pol icy premium may have changed due to rating by make and model of
car. Please check the vehicle description shown.
Your pol icy is free of any accident, conviction or inexperienced driver surcharge.
The "Stacking" referred to in PAC 4/FL, UNINSURED MOTORISTS, appl ies to all cars
1 isted on the pol icy.
THE COMPANY MUST RECEIVE
COVERAGE TO CONTINUE.
BY YOUR BANK.
your
YOUR PREMIUM PAYMENT BY THE EFFECTIVE DATE OF YOUR RENEWAL FOR
YOUR ,CHECK OR MONEY-ORDER WILL NOT BE DEEMED PAYMENT UNLESS HONORED
A G DRINKWATER
AGENT,
PAC 681 ED. 1/90
PAGE 2 ,OF 2
960603960501
April 22, 1993
1 st Printing
ARCHITECTS ERRORS AND OMISSIONS
LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT OLD NAVY COMMISSARY
BETWEEN
MONROE COUNTY, FLORIDA
AND
BENDER & ASSOCIATES ARCHITECTS, INC.
Recognizing that the work governed by this contract involves the furnishing of architectural services, the
Contractor shall purchase and maintain, throughout the life of the contract, Architects Errors and
Omissions Liability Insurance which will respond to damages resulting from any claim arising out of the
performance of professional services or any error or omission of the Contractor arising out of work
governed by this contract.
The minimum limits of liability shall be:
$250,000 per Occurrence/$500,000 Aggregate
Administrative Instruction
#4709.1
AE01
ARC_E&O.DOC
.'
ZOO.d
L61C.ON Xli/X!
vZ:LO 96/6Z/S0
._ ... ,__~ !_. _ 2 ~ 0 - 39 t:f ~ -, t:f .L 0 .L * *
~~~:-Ci~~~:~;:!'::':~':'.":'
Capital Assurance Services~ Inc..
2700 Westha11 Lane~ suite 210
Maitland, FL 32751-7299
Agen.t
CHI'. .Int;e:rJUlt:iona~
6161 B~ue. Lagoon Dr1.ve~ Ste. 420
Miami, FL 33126
.NSIJRED
:~A
Steadfast Insurance Company
"i~VB
Bender & A.ssoc. Architects P.A.
720 Caroliue Street
Key West, FL 33040
'~~vc
~:,Y D
; COMPANY E
, LETTE:R
~_"':', ; ;'~d:~jL:..j:j~,..~:!':~2:-:- :, ,. ..::_~:..~ _,:i~, ,._:~ ~.,' . _;'n ~.:~.,~" _~",~~.::.~:;, ..., "..;::::2t
THiS IS TO CERTFY THAT THE POLICIES OF 'NSURANCE USTED BELOW ttAVE aeeN lSSUED ,0 ,HE INSURED MAUEO ABOVE FOR THE POLiCY PERIOD
INDICATED. NOlWJlHSTAND&NG ANY ReQUIREMENT. TERM OR CONDITIOft OF ANY CONTRACT OR OTHER DOCUMI!fllT WITH Rt!SPECT TO WHICH THIS
CERTlACA'fE MAY BE ISSUED OR MAY PERTAIN. THe: INSURANCE AFFORDED BY THe POUOIES D&SCRJBED HeAelNJS suBJecT TO ALL. THE TERMS,
EXCLUSlONS AND CONOmoN8 OF SUCH POLlClES- uurra SHOWN MAY HAVE BEeN REDUCl!D BV PAID CLAl~S.
.. '.,...~""'--'''" . .-... . . ,. .... ."'...-.....-. ...... . .
00-
:nt
TYPE OF INSUJlAIICE
POL.lC'I MU.....
~ POLICY EFF&CnW. :POUCY DPtRATJOtf
, DAft(UMlOOlVV) '; DA.TE {MMIDDIYY)
UMlTS
'.-; ..."..
: GEMElW. UAaJTY
COUMeACIAL, G~NEAAl. UABlUTY .
. .,._, .'_..__._~, CLAlMS UADE, . OCCUR.
O\fINER.S 5. CON'f'Ib\CTOR'S MOT~
, GEiMERAL AGtlR&GATI! $
, PRODUCT~PIOP AGG- $
". i. I . I .' ....... ...
': p~~,~..~~:, lNJURY ,$
EAOti OCCURRENCE : $
. .,......... ... . . ~ ..,<.. .';....,;. ,. . .. .
RAE DAMAGE (Any OM tIN) : $
. ..... . .. ".,. ,..' , .. . '. .
MIJ), E)CPI!NSE (/WI 0f1D pet8Oft) $
: AUTOIIOIOLE UA8lUTY
AHY .AUto
AU. OWNED AUTOS
, 9(';HSDULED AUT06
~ AuTOS
, NON-OWNED AUTOS
, GARAGe UABIUTY
APPROVED BY RlSY, Mr,~'~~fJ\~~~n {)
~ ~ O~~/,(/&
BY ~.-' _ ~ O.elcP/N/k.
DATE t S /~ .
: ~ED SlNGLE
; uUIT
,: $
BODILY IN.JUAY
: (Pet per&OIl)
s
, 8QD1l.Y INJURY
, (PM acddent)
:,
Wf-\tVER: N/A /' YES
PAOPSRTY DAMAGE
s
~
~ EACH,,~~&tlCE
; AGGREGATE
$
I!XCIiSS L.IA8IUTY
UUBRB-LA FORM
OTtER THAN lJIIABREU.A R)RM
$
. .,.... . ,a" .,', .." . ...-..... ...-.. .......... '..~' .
. I .. ... - .
. '
WORUJI'$ COIIPI!JISAnort
.AN8
EIIPt.O~ UA8lUTY
STATUTORY UMITS
"; ~.._..._..... ..,.. ... \ \.\.
, JY\CH ACCIDeNT $
. .... I ."", I........ "" '.' "
OISEASE-POLJCY LIMIT $
. ........... . ... ' . 'u" ._...". . "
. DlSEASE-SACH EMPLOYEE, $
A:O~ Professional
Liability
EOC 794721-02
: 1-5-96
1-5--97
$l,OOO~OOO Eaeh C1a~
$l~OOO,OOO Aggregate
($10~OOO Ded/C1a1m)
DIi8CRIP1'lON Ofi OPMATIOII8II.OCA- m!tI8
1'HIS IS A CLAIHS !fADE POLICY. COVERAGE APPLIES ONLY TO THOSE CLAIM.S WHICH FIR.ST OCCUR AND
ARE FIRST REPORTED TO THE COMPANY DURING THE POLrCY TlmM.
~.~l_j'@.--',,::,: ':",".___ ." -'-_"___':-";"~__ .,: ~~f'" . "" "-",..
Board of County CCJmIIIi.ssioners M.onroe Couniy SHOULD AMY OF THE ABOVE DE$CRlBE.O POUClES BE CANCELLED aeFOAE THE
% construct:ion HaDagem.ent EXPJR4TJON DATE THEREOFJ "tHE ISSUING CC*PANY WIl.l ENDEAVOR TO
5100 Co1.1.ege 'Road . . r- MAIL ~ DAYS wRITTEN NOTICE TO THE CERTU"lO....TE HOLDeR NAMED TO 1"He
Key West * :FL 33040 LEFT. T ~AILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBUGAnON oR
OF ANY K'ND U THE COMPANY. ITS AGENTS OR AEPRESENTATlve:S-
, .
i.'. I ...
~T1OII"1_
200-39t:jd
3JN~~nss~ l~ild~J WO~~
L 1 : 8 96, 62 )..,l:tW
EXHIBIT B
2
Bender & Associates
May 9, 1996
L:} '0
~~\ j\
II I rc T~
r['l .~
- '.' p.il.
Mr. William A. Bibo, AlA
Construction Manager
Monroe County
51 00 College Road
Key West, FL 33040
Re: Building Analysis and Report for Existing Commissary Building
Architectural Fees
Dear Bill:
We are pleased to have been selected as the architect for the Existing Conditions Analysis of the Navy
Commissary in Key West and look forward to working with you again.
As outlined in our proposal, the report will include drawings of existing conditions which will be used
for analyzing the structural systems and architectural space relationships for the proposed office use.
The report will analyze existing architectural elements on an item-by-item basis, analyze the building's
history, adaptive re-use potential, structural, mechanical, plumbing and electrical systems, and provide
cost analysis to determine the project's feasibility . Testing will include environmental hazards and
materials testing required for structural analysis.
Based on our proposal and the above, professional fees are established by estimating our time and
multiplying by our standard hourly rates. Currently, our hourly rates vary from $50 to $125 per hour.
Administrative Support is billed at $50/hour, Staff Architects @ $90/hour, Interior Designer/Draftsman
at $60/hour, and Principal at $125/hour.
Program Meeting w/Client:
2 hours @ $125/hour, 2 hours @ $90/hour
$ 430
Field measurements for two floor plans, two building sections, and four elevations
(2 men, 1-1/2 days) 24 man hours @ $75/hour average
1 ,800
Drawings: 7 sheets, total 84 man hours @ $75/hour average
4 @ 16 hours/sheet (Site Plan, Existing Floor Plans, Sections, Elevations)
3 @ 1 2 hours/sheet (Historic Floor Plans, Elevations, Sections)
6,300
Coordination: 8 hours @ $90/hour
720
Schematic Analysis for Proposed Use: 24 hours @ $90/hour
2, 160
Subtotal
$11 ,41 0
720 Caroline Street
Key West, Florida 33040
Telephone (305) 296-1347
Facsimile (305) 296-2727
Florida License AAC002022
Mr. William A. Bibo, AlA
Page Two
May 9, 1996
Re: Existing Commissary Building
Report:
Research: 16 hours @ $50/hour
Field Analysis/Photos: 24 hours @ $125/hour
First Draft Report: 60 hours @ $125/hour
Administrative Support: 24 hours @ $50/hour
$ 800
3,000
7,500
1 ,200
Subtotal
$12,500
Consultants:
H.W. Keister (Structural)
Healey & Associates (MPE)
EE&G (Environmental)
PSI (Materials Testing)
Elevation Certificate
Coordination
Subtotal
$ 5,040
4,500
1 ,930
4,880
200
1,650
$18,200
Final Report:
Review & Incorporate Review Comments
24 hours @ $125/hour
Finalize Recommendations: 4 hours @ $125/hour
Administrative Support: 16 hours @ $50/hour
$ 3,000
500
800
Subtotal
$ 4,300
Total Professional Fees: $46,410
Based on the above, a fee of $46,410 is appropriate. However, I am offering a professional courtesy
discount of $4,410 and propose a lumosum f88 of $42,000. Additionally, we would bill our direct cost
for travel, lodging and printing expenses. We do not bill meals or long distance phone calls and I
anticipate reimbursable expenses will be on the order of $2,500 with $1500 of that for photographic
and reproduction costs.
I suggest that the contract cap the fee at the budgeted $50,000 including all reimbursable expenses.
We would consider reducing the cap if it allows for leeway to cover reimbursable expenses.
I trust this proposal will meet with your approval. A copy of our proposed tests is attached for your
reference. Please feel free to call if you have any questions.
#'&
Bert L. Bender
Architect
BLB:bka
Enclosure
JUN- 3-86 MON 11:28 AM ENG/1{CCM
FAX NO. 305 285 4321
P. 2
Resolution #191-1993
April 22. 1993
1 ~t Printing
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements. be waIved or mOdified on the following contract:
Architect
Bender & Associates Architects, P -A.
Contract for:
Address of Architect
Old Navy Commissary
720 CaroJjne Street
Key West, FL 33040
Phone:
296-1347
Scope of Work:
Building Analysis and Report for the Old Navy Commissary
Reason for Waiver:
Signature of Contractor:
The BOCC has no financial interest in the vehicle. nor are they leasing the
C cannot be listed as an additionaJ insured.
Risk Management
~Ps>'OVed ,X Not Approved
~ r)5'
, \ ,,\ / '}'1 '
.. lfj~1Z~~ (, ,. ~t I d .-~.
-I&' /1 V
-
Date:
County Administrator appeal:
Approved
Not Approved
Date:
Board of County Commissioners appeal:
ApprOVed
Not Approved
Meeting Date:
Administrative InstNction
tf.4709.1
WAIV_REQ.OOC
06/03/96 10:31
TXjRX NO.3256
P.002
.