FY1998 11/12/1997
ANTI-DRUG ABUSE ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this -1"2---tI day of Ii ()V€;i$Ci12--
1997, by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040,
hereinafter referred to as "COUNTY," and the BOYS AND GIRLS CLUB OF THE ~ cD
AREA "Target Outreach," whose adress is 1400 Kennedy Drive, Key West, FL 330~,~ ~ -.J
hereinafter referred to as "CLUB" ~ ~ :.~ ~
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WHEREAS, the Department of Community Affairs has awarded a subgrant ~nti~.Qru?
Abuse Act Funds to the Boys and Girls Club of the Keys Area, providing an outreac~rogia111 t&'>
Monroe County youth at risk of substance abuse; and '!> ~
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WI-IEREAS, the COU11ty is in need of an i111plen1enting agency to provide said services
under t11is Progran1; a11d
WHEREAS, the CLUB is the sole provider of this progran1; aI1d
WHEREAS, the COUNTY has agreed to disburse the Anti-Drug Abuse Act Funds to the
CLUB in accordance with the COUNTY'S application for the, Anti-Drug Abuse Act Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the CLUB agree as follows:
1. TERM - The term of this Agreement is from October 1, 1997, through September
30,1998, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The CLUB will provide services as outlined in the COUNTY'S
Anti - Drug Abuse. S~bgrant Award, 'attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the CLUB inperformance
of the services set forth in Section 2 of this agreement shall be the total sum of $45,540 The total
sum represents federal grant/state subgrant support in the amount of$34,155 and local matching
funds in the amount of$II,385, which amount shall be provided in part by the county through
the grant matching funds account in the amount of $6,250 and in part by United Way in the
amount of $5,000. All funds shall be distributed and expended in accordance with the Project
Budget Narrative submitted as outline in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Department of Community Affairs, Division of Housing and
Community Development, Bureau of Community Assistance Subgrant Award Certificate and
Application" therefor and all laws, rules and regulations relating thereto are incorporated by
reference.
5. IMPLEMENTING AGENCY BOND - The CLUB is an implementing agency
under the COUNTY'S Anti-Drug Abuse Program, and shall be bound by all the provisions of the
documents incorporated by reference in Section 4 of this Agreement. Additionally, the CLUB
shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under
the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) The CLUB shall render to the COUNTY, at the close of each calendar month, an
itemized invoice properly -dated, describing the services rendered, the cost of the services, and all
other information required by the Program Director. The original invoice shall be sent to:
Ms. Deallna Lloyd, Grants Management
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of tIle correct alld proper invoice sublnitted by CLUB.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any services provided by the CLUB after
the CLUB has received notice of termination. In the Event there are any unused Anti-Drug
Abuse Act Funds, the CLUB shall promptly refund those funds to the COUNTY or otherwise
use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The CLUB shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - The CLUB shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (I 20) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY
Ms. Deanna Lloyd, Grants Management
Public Service Building
5100 College Road
Key West, FL 33040
FOR PROVIDER
Brent Robbins
1400 Kennedy Dri.
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the adresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the Florida Department of Community Affairs cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option ofthe COUNTY, by written notice of termination delivered in person
or by mail to the CLUB at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by the CLUB after the CLUB has received notice of termination.
12. COMPLIANcE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the CLUB shall abide by all Statutes, ordinances, rules, and
regulations pertaining to, or regulating tIle provision of, such services, including those now in
effect and Ilereafter adopted, and particularly Article 1, Section 3 of the Constitution of tIle State
of Florida and Article 1 of the Ullited States Constitutioll, wllich provide that no revellue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denolnination or in aid of allY sectarian institution. Any violation of said statues,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to the CLUB. If the CLUB receives notice of
material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Ageement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - Persons employed by the CLUB in the performance of
services and functions pursuant to this Agreement shall have no claim to pension, worker's
compensation, unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The CLUB agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related
to the provision of services hereunder by the CLUB.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and tllat this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County,
Florida, on the day and year first written above.
(SE~J9t ..~
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ATTEST: DANNYL. KOLHAGE, Clerk
BY~~C. ~~~
Deputy Clerk
j ~ ~ Je\~4cL
Witness
BOYS AND GIRLS CLUB OF THE KEYS
AREA
d/b/a TARGETED OUTREACH
BY?)~~~~
Title: f J(e ~~ b, ~-l' };1I
SW~JRl'( STATEMErJT U~'DER ORDIN^NCE N(]. 10-1990
MONROE COUNTY I FT~OR I D^
ETHICS CLAtJSE
FYi' ~ IJ/I/D~/,ils(l/ub;d:;:;~ Wi'urC\nls that he/it hrt.s not employ(
retained or other~ise had act on his/its bellalf any formet County offlc
or employee in violation of Section 2 of Ordinance No. 10-1990 or any
County officer or employee in violation of section 3 of Ordinance No.
10-1990. For breach or violation of this provision the County may, in
its discretion, terminate tllis contract witllOUt liability and may also,
in its discretion, deduct from th~ contract or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage,
gift, or consideration paid to the ~m~_r. . cou~~. 1 ffi:r or employee.
/ )(,.<-../4 ./~.~,
( -- , (signature)
Date: I?~ ~ _C'; 7
STATE OF
COUNTY OF
Subsc~ibed and sworn to (or affirmed) before
me IT- ~t Cl7
~, 8~JJ.S:
"~She
(date) by
(name of affiant).
is personally known to me or has produced
u/A
I
(type of identifi~ation)
as identification.
.-' '1111
'fl1t THOMAS J BERRIDGE
* * My comrninIon CCI8688S
"'"",.. ~.. Exp1r8 May.ie. 2000
4,,( OF f\.~~
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ItOTARY PUBLIC
MCPt4 REV. 2/92
PUBLIC ENTITY CRIME FORM - STA~
Any person submitting a bid or proposal in response to this
invitation must execute the enclosed Form PUR 7068, SWORN STATEMENT
UNDER SECTION 287.133(3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY
CRIMES, including proper check(s), in the space(s) provided, and
enclose it with his bid or proposal on behalf of dealers or suppliers
who will ship commodities and received payment from the resulting
contract, it is your responsibility to see that copy(s) of the form
are executed by them and are included with your bid or proposal.
Corrections to the form will not be allowed after the bid or proposal
opening time and date. Failure to co~plete this fo~m in every detail
and submit it with your bid or proposa~ will result in immediate
disqualification of your bid or proposal.
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
98-CJ-8C-11-54-01-172 in the amount of $34,155,
for a project entitled: Boys and Girls Clubs of the Keys Area
IITargeted Outreach"
for the period of 10/01/97 through 09/30/98, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
t and special conditions governing this subgrant.
of Authorized Official)
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(D~te,,;,utAcceptance )
.JAC1:::' L{)'NJ~N , fVtAY~K-,
(Typed Name and Titl~ of Official)
" (SEAL)
-'<:ArresT: DANNY l. KOlHAGE, QERK
8~ ~QO l~ · I... c. LOA.,~ . ·
DEPUTY CLERK - ~
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgranltee :Monroe County Board of Commissioners
Date of Award : OCT 1 0 1997
Grant Period: From: 10/01/97 To:09/30/98
Project Title: Boys and Girls Clubs of the Keys Area
"Targeted Outreach--
Grant Number: 98-CJ-8C-11-54-01-172
Federal Funds: $34,155.00
BGMTF Funds:
State A.gency Match:
Local A,gency Match: $11,385.00
Total Project Cost: $45,540.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative. Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is ret"urned to the department.
CQd~ N. uld~
Autho ized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
lc, ~e,..~1
Date
[X]This award is subject to special and/or standard conditions
(attaclled) .
BCA Re\rised 7-1-79
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA) :
Bureau of Community Assistance
Grant Number: 98-CJ-8C-11-54-01-172
Grant Title: Boys and Girls Clubs of the Keys Area
"Targeted Outreach"
In addition to the general conditions applicable to fiscal
administration, the g~ant is subject to the following Special
Condition(s)/General Comment(s):
GENERAL COMMENT{S):
The contract for professional services is approved.
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne MemonaJ State and Local Assistance Program)
This section to be completed by the Subgrantee: This section to be completed by 8C4:
Continuation of Previous Subgrant? 0 Yes 0 No SFY 1998 DCA Contract Number
If Yes, enterState Project ID # of PrewousSubgrant 98
~~ 7 -1 7 zUnique
PA#: 4A
A Names & Addresses
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Keith Douglass
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Title:
Mdress:
Area Code/Fax Phone No:
(30S) 289 -6306
2 Overseas IIi
City, State, Zip Code: l1ara thon J
Nea CodelPhone No:
(305) 289- 6000
2. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kolhage
TftJe: Cler~ of Court
Address: 500 l'lhi tehead S.t.
Crr State Zi Code:
Ar(:~ &Sf~~e~h~~5do:
kea Code/Fax Phone No:
(30~)292- 3660
3. 1m lementin A en . Government en Res nsible for ProOect
Narne of Chief Executive Official: James L. Roberts
Title: 11onroe County Administrator
Address: 5100 Colle e Road
Cit)',State,ZipCode: ICev '~est, FL 3~040
Area Coderr elephone No: SUNCOM No.: Area Code/Fax Phone No:
(305) 292 - 4441 Gas) 292 -4544
Project Director and Contact Person, if different from Project Director. (Employee of Governmental
Implementin2 N!ency)
Narne of Project Director: Deanna S. Lloyd
Title: Monroe County Grants ~1anager
Address: 5100 College Road -=.
CitY'. State, Zip Code: Key West, FL 33040
Area Code(f ele~hone No: /SUNCOM No.: /Area Code/Fax Phone No.:
(30~ 29 4474 494-4474 (30~ 292- 4515
Narne and Title of Contact Person:
Address:
City, State, Zip Code:
Area Code/T elephone No: ISUNCOM No.: IArea Code/Fax Phone No.:
() - () -
I nte rnet .Address:
SFY /998 Subgr-ant Application Pacbge
Appliation
Section /I - Page / of I 7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
B. ,Administrative Data
I .
]30
& Girls Clubs of
, ,
2. For Period.
Period Month Day Year
Beginning . , 10 1 97
Ending 9 30 98
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalrtion, or Council? (See the Program Announcement for a
descn"ption of board responsibilities.) Xl Yes 0 No
C. Fiscal Data
I . If ()ther than the Chief Financial Officer Remit Warrant to:
Deanna B. Lloyd, Monroe County Gra~ts Manager
Public Service Buildin
5100 Colle e Road
Nc~te: If the subgrantee is participating in the State of Florida Comptroller's Office electronic
transfer pro~ram, reimbursement cannot be remftted to any other entity.
2. Me1hod of Payment: Xl Monthly 0 Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # Enter Federal Em fo er Identification Number of Sub rantee :
[59 6000749
4. SAf'1AS # (Enter if you are a state agency):
[
5. Will the Project earn Project Generated Income (PG')? 0 Yes }tJ No
(See Section H., Paragraph 14 for a definruon of PGI.)
6. Will the applicant be requesting an advance offederaJ funds? 0 Yes Xl No
(IrYes, a letter of request must be attached.)
SFY /998 Subgr.-ant Application Package
Application
Section 1/ - Page 2 of I 7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
D. Prowam [)ata
Refer to the FFY /997 BC4 Grants Management Technical Assistance Workshop Manual, Section 5. Use
this as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking ~unds to continue existing project activities, your problem statement must also provide a short
summary' of your current program and describe any gaps between current and desired project resutts.
Pro~m 'Descriotion. Briefly describe how project activities will address the targeted problem. Describe who
will do what. when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start be/o.wand use continuatJon pages as necessary.
Problem Identification
The lack of available opportunities for at risk youth to participate in neighborhood recreation center
programs.
In 1996, ~1onroe County was forced to eliminate fimding to a critical swnmer recreation program provided
in the pubJlic school system. The Monroe County Sheriffs Department was able to save the program by
borrowing from its forfeiture and seizure funds. The program lasted four weeks and was filled within two
hours. Th(~ program is offered this year from 8:00 am to 1 :OOpm, Monday - Friday for a four week period.
Leaving five full weeks of the summer without programs for school age youth. The lack of available school
age after school.and summer programs has created a waiting list of hundreds of families in Monroe County.
The need for programs is well documented by the Wesley House Central Child Care Agency in Monroe
County.
Pro2r3IIl I)escription
The Boys & Girls Clubs of the Keys Area Inc. is a 501(c)3 organization controlled by a corporate volunteer
board of directors with representation throughout Monroe County. The Boys & Girls Clubs of the Keys
provide youth development activities primarily to public housing youth in Key Largo, Marathon and Key
West. Th(~ organization is directed by an executive director with twenty five years experience in the Boys &
Girls Club movement.
The Boys & Girls Clubs of the Keys will identify youth Wlder supervision of the state at risk of substance
abuse, YOlLlth who have experimented with substances but treatment is not needed and children exhibiting
risk factors for substance abuse to participate in TARGETED OUTREACH. Referrals will come from the
Departme:nt of Children & Families, Juvenile Justice, local substance abuse treatment agencies and school
counselors. This network is already in place through other joint projects with the local clubs.
Fifteen (15) youth in Key Largo, Marathon and Key West will be recruited for this program. The program
will operate for a period of one year beginning on October 1, 1997 and serve forty five (45) targeted youth
in Monroe COWlty. The program will provide services Monday - Friday from 2:30pm till 7:00pm. Program
delivery sites include schools facilities, city and county parks, and facilities dedicated for use located in
public housing. The targeted youth will participate in educational enhancement and substance abuse
prevention programs during non school hours at the clubs. One part time position will be hired at each of
the three sites in addition to materials, supplies, training and an evaluation from the University of Miami.
The evaluation component will be conducted by the University of Miami Comprehensive Drug Research
Center. T'he evaluation will include monitoring of school performance, the number of referrals to treatment
programs and demonstration of increased perception ofhann from substance use among the targeted
participants. The evaluation components include pre and post tests, review of school records and review of
targeted participants attendance in the program. The outcome of the evaluation will measure the
effectiveness of the program in accomplishing the performance measures listed in section (E.).
SF( /998 Subgrant ~ication Pacbge
~ication
Section " - Page :1 o( /7
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SFY i 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
E. Pr02lQnn Obiectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V ) for the federally
authol;zed program area you want to implement. Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or
if YOll cannot relate your objectives to those stated, contact Tom Bishop at 904/488-8016 for further
instruc:tions. DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as necessary.
Obiective 4.A.25
To creat.:, enhance or expand the operation of three community or neighborhood recreation center programs
serving 1amilies in high risk neighborhoods dwing the grant period.
Performance Measures
1. 70% of the 45 targeted youth will improve in reading and math as measured by school report cards
dwing tlle program.
2. 70% of the 45 targeted participants will not require substance abuse treatment services dwing the period
the program is operating
3. 70% of the 45 targeted participants will demonstrate increased perception ofharm in substance use at the
completion of the program.
SFY 1998 Subgrant Application Package
Application
Section /I - Page 5 of /7
SFY 1998 Dn ;ontrol and System Improvement FOfTTi. Grant Program
(Edward Byrne MemonaJ SWe and Local Assistance Program)
F. Proiect Budget Narrative
You .must des.cribe lin.e items .for each applicabl~ Budget Category for which you are requesting subgrant
fundIng. Provide s0fiaent de1aJ1 to show cost relationships to project activities. In addition. describe specific
sources of matching funds.
Sfi1rt below and use continuation pages as necessary.
PROGlUlM BUDGET NARRATIVE
1. Budget Categories for Grant Funds for three sites Key Largo, Marathon and Key West.
j:mnlovees/Staff Salaries and Benefits
. (.3 ) Part time Counselors to deliver educational enhancement and substance abuse prevention
programs to targeted youth approx. 20hrs per week x $10 per hour 50 weeks
(~ $10,000 each = $ 30000
FICA $ 2400
'Vorkman's Comp. $ 1390
Sub Total $ 33790
These positions are new and will result in a net personnel increase
to t.he agency.
. !:ontractual Services
(~ollect gather data and analyze date on participants to measure performance objectives.
E~valuation (University of Miami) $ 2000
Sub Total $ 2000
]:xpenses
})ro~am Materials/Suoo/ies: Educational materials/supplies, program manuals, recreational
equipment and craft supplies
$10/mo. x 45 kids x 12 mos. = $ 5400
Sub Total $ 5400
()ffice Materials/SuDolies: Pens, paper, paper clips, file folders, binders etc.
3 part time employees x $10 mo. x 12 mos. $ 360
Sub Total
$ 360
l:!rintinf!: Duplication of educational enhancement worksheets and materials to distribute in
substance abuse prevention programs.
$150 per site. $ 450
Sub Total $ 450
l'raininf!/Seminars: Examples: Program Basics Workshop (local training), Regional Conference
(Panama City, Feb. 98, National Conference (Orlando May 98), Expenses include; travel,
rc~gistration and per diem for training events (3) participants
Sub Total $ 3540
Total Program Cost
S 45540
l\1[atching Portion ( Will come from United Way
and Non Federal County general revenue dollars)
$ 11385
Grant Funds Requested
SFY /998 Subgrar.rt Appliation Package
S 34155
,Application
Section II - Page 6 of /7
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and T eta I Project
Costs. T eta I Local Match must be a minimum of25% of the T eta I Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget CategOry
Federal
Match
Total
Salaries And Benefrts
Contractual Services
34,156.00
11,385.00
45,540.00
Expenses
()perating Capital Outlay
Data Processing
Indirect Costs
Totals
34,155.00
11,385.00
45'; 540.00
SFY /998 Su~~rant Appliation Package
Application
Section /I - Page 7 of /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
H. kceptanc:e and A2reement
AJI persons involved in or havin~ administrative responsibility for the subgrant must read these "Acceptance
and ~~ment" conditions. ThiS 8Acceptance and Agreement8 (Section H) must be" returned as
part of the completed application.
Note <:ondition No. 13: Only project costs incurred on or after the effective date of this
ag.reen1ent and on or prior to the termination date of a recipients project are eligible for
reimbursement.
Conditic1ns of Agreement. Upon approval of this subgrant. the approved application and the following terms
of co ndrtions will become binding. Non-compliance will result in project costs being disallowed.
The term .de~artment., unless otherwise stated, refers to the Department of Community Affairs. The
term 8Bureau . unless otherwise stated, refers to the Bureau of Community Assistance.
.
The terrn Itsubgrant recipient'. refers to the governing body of a city or a county or an Indian Tribe which
~rforrTlS criminal justice functions as determined by the U.S. Secretary of the Interior. and includes an
implernenting agency- which is a subordinate agency of a city. county or Indian Tribe. or an agency under
the direction of an elected official (for example. Sheriff or Clerk of the Court).
I . Repc)r1s
a. Project Performance Reports:
-rhe recipient shall submit department Quarterly Project Performance Reports to the bureau by
February I. May I, August I, and within forty-fIVe (45) days after the subgrant termination date.
-me recipient shall submit an Ar1nual Projed Performance Report. for the "original"project period. This
report shall be submitted to the bureau within forty-five (45) days after the end of the original project
period. The "originalllproject period is generally for twelve (12) months.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
IQuarterly Project Petformance Reports shall be submitted as well as a Final Project Performance
.Report The latter report shall cover the entire time frame of project activities and is due within forty-
iive (45) days after the end of the extended period.
b. Financial Reports:
"rhe recipient shall have a choice of submitting either Monthly or Quarterly Finandal Oaim Reports
[DCA-Q Form-~A-G}Jto the bureau. Monthly Reimbursement Claims (I-II) are due thirtY-
4:>ne (3 r) days after the end of the reporting period. Quarterly Reimbursement Claims
(1-3) are due thirty-one ~ I) da):'S after the end of the reporting period. A final Financial
Oaim Reportand a Crimina/Justice Contract (Finandal) Closeout Package shall be submitted to the
bureau within forty-five (45) days of the subgrant tennination period. Such claim shall be distinctly
i~dentified as llfinal".
Before the ''final'' claim will be processed. the recipient must submit to the dep.artment all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
'The recipient shall submit department Ouarterly Project Generated Income Reportsto the bureau by .
:February I. May I, August I. and within forty-five (45) days after the subgrant termination
(late covering subgrant project generated income and expenditures during the previous quarter.. (See
Paragraph 14. Program Income.)
SFY /998 SubgrantApplication Package
Appliation
Section /I - Page 8 of /7
SFY /998 Drug Control and System Improvement Formula Grant Program
(Ed'NilTd Byrne Memorial State and Local /issistance Program)
c. ()ther Reports:
-;rhe recipient shall submit other reports as may be reasonably required by the bureau. All required
r"eports, instructions. and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund kcounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and a.ccounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall confonn to Office of Justice Programs' Financial Guide,
U.S. Department of Justice Common Rule for StEte and Local Governments. and in federal Office of
Mancigement and Budget's (OM8's) Grculars A-2 I, A-87, and A- I 10, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the. recipient.
3. COrTlpliance with "Consultant's Competitive Negotiation Act"
The recipient. when applicable. agrees to satisfy all requirements provided in Section 287.055, Ronoa
StatLrtes, known as the uConsu/tant's Competitive Negotiation Act/~
4. Approval of Consuttant Contracts
The department shall review and approve in writin~ all consultant contracts prior to employment of a
CJnslJttant ,Approval shall be based upon the contracts compliance with requirements found in the Office
of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
GotA.:mments, and in applicable strte statutes. The department's approval of the recipient agreement does
not constitute approval of consuttant contracts.
5. A1lovvable Costs
Allo~vance for costs incurred under the subgrant shall be determined according to "General Principles of
A1lo\Yability and Standards for Selected Cost Items" set forth in the Office of Justice Programs' Financial
Guicle, U.S. Department of Justice's Common Rule for State And Local Governments and federal OMS's
OraJIarNo.A-87,"Cost Principles for State and Local Governments", or OMS's Circu/arNotl A-2/, "Cost
Principles for Educational Institutions" .
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
accol:dingto U.S~ Department ofJusticels Common Rule for State and Local Governments, or Attachment
.0" ()f OMB1s Circular No. A-II 0 and Rorida Law to be eligible for reimbursement
6. Travel
J.JI ~avel reimbursement for out-of-state or out-of-grant-specifted work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations.. but not iR-excess of provisions in
Sed;on //2.061, Rorida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section / 12.06 I, Ronoa
StatLltes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include. but are not limited
~o:
a. C:hanges in proj~ct activities. designs or research plans set forth in the approved agreement:
SFY /998 Subgrant Application Package
Application
Section /I - Page 9 of /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
b. Budget deviations that do not meet the following criterion. That is. a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten ( 10) percent of the total approved budget category and the transfer is made to an approved
budget line item; or.
c. ,- ransfers of funds above the ten ( I 0) percent cap shall be made only if a revised budget is approved
by the department.
d. lJnder no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example. equipment items in Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefrts category.)
8. Reimbursement Subject to Available Funds
The ()bligation of the State of Ronda to reimburse recipients for incurred costs is subject to available federal
Anti-IDrug Abuse Act funds.
9. Advance Funding
,Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to SE?ction 216.IBI(14)(b), Ranoa Statutes (1991), the Office of Justice Programs- Financial Guide, U.S.
Dep.!rtment of Justice's Common Rule for State and Local Governments. Advance funding shall ~
provided to a recipient upon a written request to the departrne~t justifying the need for s~ch funds. ThiS
request, including the justification, shall be enclosed with the subgrant application.
I o. Cornmencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the. recipient shall
send a letter to the bureau indicating steps to initiate the project. reasons for delay and request an expected
proje~ct starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau. again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ninety(9OJ dayletter. the department shall determine if the reason for delay is justified
or shall. at its discretion. unilaterally terminate this agreement and reobligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumsta~ces. may
extend the starting date of the project past the ninety (90) day period, but only by formal written
ame.ndmentto this agreement.
I I. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
proje~ct budget categories) shall be in writing for a period notto exceed six (6) months and is subject to the
sam~= terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consuttants. the recipient shall not be in default by reason of any failure
in pE~rformance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure aris'es out
of causes beyond the control and without the fault or negligence of the recipient Such causes include but
are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity. fires. floods. epidemics, quarantine restrictions, strikes. freight embargoes, and unusually
severe 'Neather, but in every case the failure to perform shall be beyond the control and wfthout the fautt
or negligence of the recipient. .
SFY /998 SubgrantApplication Package
Appliation
Section 1/ - Page /0 of 17
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress. and if such failure arises
out ()f causes beyond the control of recipient and consuttant. and without fault or negligence of either of
thern, the recipient shall not be deemed in defautt, unless.
a. Supplies or services to be furnished by the consuttant were obtainable from other sources,
b. 'The department ordered the recipient in writing to procure such supplies or services from other
sources. and
c. 'The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure,
and if the department determines that any failure to perform was occasioned by one or more said
causes, the delivery scheduJe shall be revised accordingly.
.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the 1ermination date of the grant period. Only project costs incurred on or after the effective date
and on or prior to the. termination date of the recipientls project are eligible for
reirnbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income meansthe gross income earned by the re~ipient during the subgrant period, as a direct
resutt of the subgrant award. Program income shall be handled according to the Office of Justice Programs'
financial GuideJ U.S. Department of Justice's Common Rule for State and Local Government Reference:
The' Cash Management Improvement,Act of 1990).
IS. Perlormance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
induding withholding payments and cancellation, termination or suspension of the agreement in whole or
in part. In such event, the department shall notify the recipient of its decision thirty (30) days in advance of
the effective date of such sanction. The recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
16. Ac.c1ess To Records
The: Department of Community Mairs: the U.S. Department of Justice. Office of justice Programs. Bureau
of Justice Assistance; and, the Auditor General of the State of Rorida. the U.S. Comptroller General or any
of their duly authorized representatives, shall have access to books, documents, papers and records of the
recipient. implementing agency and contractors for the purpose of audit and examination according to the
Office of justice Programs' financial Guide, U.S. Department of justice's Common Rule for State and Local
Government '
ThE~ department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
sub~ect to provisions of Chapter I 19, Ronaa Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
17. Audit
a. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The Single Audit,Act of 1984, P.L. 98-502. The audit shall be performed in accordance with the
federal OMBIS Circu/arA-128 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall
be identified as federal funds passed-through the Rorida Department of Community Affairs and include
SFY /998 Su~want Application Package
Appliation
Section /I - Page // of 17
SFY /998 Drug Control and System Improvement Formula Grant Program
(Ed\lVard Byrne Memon"al State and Local Assistance Program)
the contract number, CFDA number, award amount contract period, funds received and disbursed.
VVhen applicable, the recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 2 16.349, Ronda Statutes; and, Chapters 10.550 and 10.600, Rules of the Ronda
P\Uditor General.
b. p\ complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (1) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to aI/findings. both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. 11le recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall
be either a Certified Public kcountant or a Licensed Public Accountant.
d. l:he recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federalla\NS and regulations.
e. .The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of five (5) years from the date the audit report is issued. unless
E~xtended in writing by the department.
f. If this agreement is dosed out without an audit. the department reserves the right to recover any
ciisallowed costs identified in an audit completed after such closeout.
g. -rhe completed audit reports should be sent to the following address:
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Ronda 32399-2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the DCA-q Form 30-G),
Revi.sed 09;96, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly claims in orderto report current project costs.
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the flnal financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
20. Ownership of Data and Creative Material
Ovvnership of material, discoveries. inventions. and results developed, produced. or discovered subordinate
to this agreement is governed by the terms of the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local GovemmentJor the federal OMS's Circular
A-I 10, Attachment N, Paragraph Eight (8).
2 I . Property kcountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life
or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs' Financial Guide, U.S.
SFY /998 Subgrant Application Pdckage
~/iation
Section /I - Page /2 of /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Department of Justice's Common Rule for State and Local Government) or the federal OMB's Circular
A-llO, Attachment N. This obligation continues as long as the recipient retains the property.
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall "make its decision in writing when responding to any disputes. disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the: recipient appeals the department's decision. it shall be made in writing within twenty-one (21)
calendar days-to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21)
caler,dar days to the department's clerk (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter 120, Ro(ida Statutes. and in procedures set forth in Rule 28-5.201,
Aon;;a Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, Rorida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the bureau, of.the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor. inspect and assess work performed under this agreement.
24. Publiication or Printing of Reports
a. Before publication or printing. a final draft of any report required under or pertaining to this agreement
:shall be sent to the bureau for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
,cover page:
(I) "This report was prepared for the Ronda Department 'of Community Affairs, James F. Murley.
Secretary. in cooperation with the U.S. Department of Justice. Bureau of Justice Assistance:' The
next printed line shall identify the month and year the report was published.
(2) "This program was supported by grant # awarded to the Department
of Community Affairs, State of Ronda. and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Rorida Department of
Community Affairs. the U.S. Department of Justice. Office of Justice Programs. or any other agency
of the state or federal government. -'
25. Equ~:il Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be n~fused benefits of, or otherwise subjected to discrimination und.er grants awarded pursuant to Public
La~~ 89-564, Non-Disminination Requirements of the Anti-Drug Abuse Act of 1988,. Trtle IV of the Civil
Rigl1ts Act of /964,. Section S04 of the Rehabilitation Act of /973 as amended; Tttle IX of the Education
Atn~ndments of 1972; The r1ge Discninination kt of /975; and, Department of justice Non-Discninination
Regulations 28 eFR Part 42, Subparts C D, E, F, G and H.
SFY /998 Subgrant Application Package
Application
Section /I - Page /3 of /7
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne MemonaJ State and Local Assistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program oiteria as set forth in Section 501 of The Federal OmnIbus Cnine Control
and .5afe Streets Act of 1968 as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into
this agreement This certification is a material representation of fact upon which reliance was placed when
this ,agreement was made. If the recipient or implementing agency meet kt criteria but have not
fonnulated. implemented and maintained such a current written EEO Program. they have 120 days after
the date this agreement was made to comply with the kt or face loss of federal funds subject to the
sand:ions in the Justice System Improvement Act of /979, Pub. L. 96-157, 42 u.S.C 370/, et seq.
(Ret.erence Section 803 (a) of the kt 42 Us.e 3783 (a) and CFR Section 42.207 Compliance
Information). ..
My state agency. county or city receiving $500,000 or more in federal Anti-Drug Abuse Act funds shall
subn'lit 'their equal employment opportunity plan, and/or the most recent update. with their application, for
subn~ittaI to the U.S. Department of Justice. Bureau of Justice Assistance for approval.
26. Ame:ricans with Disabilities kt 1990
Subgrantees must comply with the requirements of the Americans with Disabilities kt (PDA). Public Law
101-336. which prohibits discrimination by public and private entities on the basis of disability and requires
cert:un accommodations be made with regard to employment (Title I). state and local government services
and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
27. Crin,inallntelligence System
The purpose of 'the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Po/~,:ies is to assure that recipients of federal funds for the Drincioal Durpose of operating a criminal
intelligence system under the Omnibus Cnine Control and Safe Streets Act of 1968, 42 Us. C 3701, et
seq., as amended (Pub. L. 90-35/, as amended by Pub. L. 93-83, Pub. L. 93-4/5, Pub. L 94-430, Pub.
L. 9~4-503, Pub. L 95-1 15, and Pub. L 96-157), use those funds in conformance with the privacy and
constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a airninal intelligence system in accordance with Sec60ns B02(a) and BIB(c) of the Omnibus Crime Control
and Safe Streets.A:tof 196Bas amended andcomply with criteria as set forth in 28 CFR Part 23 - Criminal
Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program
GUI;dance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meE~t kt and federal regulation criteria, they must indicate when they plan to come into compliance.
r ederallaw requires a subgrant-funded oiminal intelligence system project to be in compliance with the kt
and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitL1te approval of the subgrant funded
devlelopment or operation of a criminal intelligence system.
28. Non-Procurement. Debarment and Suspension
The: recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part
85, Section 85.5/ a Participants Responsibilities). These procedures require the recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, dedared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
29. Pay:ment Contingent on Appropriation
The: State of Rorida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Rorida Legislature.
SFY /998 Su~rrant Application Package
Application
Section" - Page /4 of /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local ksistance Program)
30. Fedleral Restrictions on Lobbying
TIle recipient agrees to comply with Section 319 of Public Law 101-121 set forth in uNew Restrictions on
Lot'bying; Interim Final Rule, "published in the February 26, /990, Federal Register.
Eadl person shall file the most current edition of this Certification And Disclosure Form, if applicable. with
eadl submission that initiates agency consideration of such person for award of federal contract, grant. or
cooperative agreement of $100,000 or more; or federal loan of $150.000 or more.
This, certification is a material representation of fact upon which reliance was placed when this agreement
was, made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penatties imposed by Section /352, Title 3/, United States Code. Any person who fails to
file the required certification is subject to a civil penatty of not less than $1 0.000 and not more than
$1 CO.ooo for each failure to file.
The: undersigned certifies. to the best of his or her knowledge and belief, that
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress. an officer
or employee of congress, or an employee of a member of congress in connection with the awarding
of any federal loan, the entering into of any renewal, amendment, or modification of any federal
contract. grant. loan or cooperative agreement.
b. If any non-federal funds have been paid or shall be paid to any person for influencing. or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with th,sfederal contract, grant loan, or cooperative agreement. the undersigned shall complete and
submit the standard form. Disclosure of Lobbyin~ Activities. according to its instructions.
c. The undersigned shall require that the language of this certification be induded in award documents for
all subgrant a~rds at all tiers and that all subgrant recipients shall certify and disclose accordingly.
3 I . State Restrictions on Lobbying
In cLddition to the provisions contained in Paragraph 30 of Section H. kceptance and Agreement. the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases. requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
rec~=iving these federal funds, including but not limfted to state and local governments, shall dearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have 90
da)s in which to be liquidated (expended). Ally funds not liquidated at the end of the 90-day period will
lapse and revert to the department Asubgrant funded project will notbe closed out until the recipient has
satisfied aI/closeout requirements in one fina/subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a swom law
enfc)rcement officer or program licensed by the Department of Health and Rehabilitative Services. conduct
background checks on all personnel providing direct services.
SFY /998 SubJ.~t Application Package
AppIiC3tion
Section /I - Page /5 of /7
~)FY /998 Drug Control and System Improvement Formula Grant Program
(&lward Byrne MemonaJ State and Local Assistance Program)
35. Immigration and Nationality Ad.
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.c. Section. I 324a(e) ,
Section 274A(e) of the Immigration and Nationality M. ("INN). The Department shall consider the
emplo'yment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such
violation by the subgrant recipient ofthe employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
SFY 1998 Subgrant Application Package
Application
Section" - Page 16 of 17
OKl!~rY ~o~~~~E
(305) 294-4641
,.-' . '" ,..--..--
, BOARD OF COUNTY COMMISSIONERS
MA YOR Keith Douglass, District 4
Mayor Pro tern Jack London, District 2
Wilhelmina Harvey, District 1
Shirley Freeman, District 3
Mary Kay Reich, District 5
James L. Roberts
County Administrator
Public Service Buildillg
51 00 College Road
Key West, FL 33040
June 12, 1997
Clayton Wilder
Community Program l\dministrator
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
Re: Signature Authority - FY98 Monroe County Anti-Drug Abuse Programs
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signature authority in order to conduct the
business related to program implementation. If any additional information or documentation is required, please
contact 305.292.4474. Thank you.
-Si~_
~~~
James L. Roberts
County Administrator
. -". . \
._~
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Claytc)n H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shurnard Oak Boulevard
Tallahassee. Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. \Nilder:
I, the undersigned authorized official, certify that accordi~g to Section SOl of the OmnIbus Crime
Control arJd Sate Streets Ad of /968 as amended, that. . . (Initial one of the following):
Subgrant recipient ......:K-Does meet Act criteria. _Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the subgrant recipient meets these criteria. it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and women. I also
affirm that the subgrant recipient. . . (Initial one of the following):
~Has a current EEO Program Plan.
_Does not have a current EEO Program Plan.
I furtI1er affirm that if the recipient meets the Ad criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within /20 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts, Monroe County Adminis trator
, ~.J ~ /_ f(l Iq't--/
. . .~ -- to I
8~-....::;.. -c~. ( - Date:
~
SFY 1998 Subgrant Application Package
EEO Certffication Letters
Appendix IV - Page 2 of 3
SFY /998 Drug Control and Systen7 Improvement Formula Grant Program
(Edvvard Byrne MemonaJ State and Local Ass/stance Program)
I. Si~nature Page
In ~~ whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
(~orrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: ~k Id · LiltDAy
Type l\Jame and Title: Clayton H. Wilder, Community Program Administrator
Date:
10 ,q, q,
Subgrant Recipient
. Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Desi~ated Representative)
By:
-=:---.-- //
------- . --.,
............f\ -,
/" ..' . i
.,,~!
/ .....-...-. ....~nj
.~~;:..~ <:::.-- .-:...... ~~:."..~
Type r\lame and Title: James L. Roberts, Monroe COllnty Aomini ~rr~r()r
Date:_ 0 ( I f / q'l FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
-~/
, ~...~.~S
,/l__...>~ I
..-..... . '" ~-
By:
Type t\Jame and Title: Ja1!les L. Roberts, t1onroe County Administrator
Date: C. It I / Q'7
SFY /998 SubgrantApplication Package
Application
Section II - Page I 7 of / 7