09/20/1977
A G R E E MEN T
This AGREEMENT made at Tallahassee, Florida, on this
20th day of September
, 1977, by and between the Division
of Archives, History and Records Management, Department of
State of the State of Florida, hereinafter referred to as
the Division, and the Board of County Commissioners, County
of Monroe, State of Florida, hereinafter referred to as
the County relative to the West Martello Tower Development,
Phase I projec't, hereinafter r~ferred to as the Project.
WHEREAS, the Division is responsible for the admin-
istration of federal grant-in-aid assistance for historic
preservation purposes under the provisions of the National
Historic Preservation Act of 1966, Public Law 89-665, as
amended, and Florida Statutes 267.061 (2) (b); and
WHEREAS, the County proposes to conduct an historic
preservation research and planning project as the first
phase of a long range program for the preservation of the
West Martello Tower, a designated h,istoric site listed on
the National Register of Historic Places; and
WHEREAS, the Division has reserved historic preser-
vation funds in the amount of two thousand five hundred
dollars ($2,500) to assist the Project;
.....
WITNESSETH, that in considerati~nlof the mutual cove-
.
nants herein contained, the Division and' the County hereby
agree as follows:
I. The Division agrees to reimburse the County from
available funds, for one-half of the cost of allowable
project work as defined below, up to a maximum reimburse-
rnent of two thousand five hundred dollars ($2,500).
A. Allowable project work may include:
1. historical, architectural, engineering
and archaeological research and consultation
II
II
I'
II
II
I,
I!
I!
as required to determine the historic design,
appearance, materials, and workmanship of
the, site, and the preparation of applicable
-2-
research reports;
2. preparation of a. comprehensive schematic
master plan for the preservation of the site,
including a narrative text explaining the
. background, objectives, rationale" projected
costs, and anticipated public benefits of
the master plan, and such plans, drawings,
renderings, and other written or graphic
material as may be required to explain,
illustrate and clarify the master plan;
3. preparation of detailed architectural
and engineering plans and, specifications
for stabilization and/or restoration ap-
propriate to the implementation of the
master plan.
B. The Division shall review and comment on all
research reports, preliminary drawings, and design
recommendations, and the master plan, and will con-
fer with the County and its professional consultants
as necessary throughout the course of the Project.
C. The Division shall make reimbusement of pro-
,
ject costs in one payment upon final completion
of the project work, or in incremental payments
upon completion of substantial components of the
. ,
....
project work, but no reimbursem~rlt will be made
except on written request by the County supported
by valid documentation of expenditures as described
in Section II, F below, and the total of incre-
mental payments prior to final completion of the
project work shall not exceed two thousand dollars
($2,OOO~ or eighty per cent of the maximum re-
imbursement for the Project.
II. The County agrees to administer the Project in ac-
cordance with the applicable provisions of Policies and.
Procedures for Historic Preservation Grants-in-Aid, attached
,I
~ I
'I
II
I
-3-
hereto as Exhibit "A", and the following specific conditions:
A. The County agrees to complete the Project
within a period not to exceed two years from
the effective date of this agreement.
B. . The County or its consultant shal~ submit
copies of all research reports, preliminary
drawings, and design recommendations for review
and comment by the Division prior to preparation
of the final master plan.
C. The County shall coordinate consultation
between its professional -consul tants and ap-
propriate Division staff representatives as
necessary to assure mutual understanding of and
agreement on the objectives, requirements, and
limitations of the Project in relation to the
state and federal historic preservation programs.
D. The County or its consultant shall sub~it a
preliminary draft of the master plan for review
and comment by the Division prior to the prepara-
tion of detailed plans and specifications for any
stabilization or restoration work proposed.
E. The County shall, upon completion of; the
project work or substantial components thereof,
submi t a written request for reimburs'ement of
. ,
....
one-half of its actual expendi t:'ux1es for allowab.le
project work as defined above, up to a maximum re-
imbursernent of two thousand five hundred dollars
($2,500). Such request(s) for reimbursement shall
be supported by the following documentation:
1. copies of all applicable contracts
for the project work for which reimburse-
ment is requested, unless such contracts
have been previously submitted;
2. copies of any research. reports, pre-
liminary drawings, design recommendations,
-4-
master plan, or design plans and specifi-
cations produced as a result of the pro-
II
II
ject work for which reimbursement is
requested, unless such documents have
been submitted previously for review and
comment;
3. copies of all vendor's invoices or
statements pertaining to the project
work for which reimbursement is requested;
and
4. copies of cancelled checks or other
evidence of expenditures for which. re-
imbursernent is requested.
III. No change or addition to this Agreement shall be
effective unless in writing and properly executed by the
parties.
IN WITNESS WHEREOF, the parties hereto have affixed
their signatures as of the day and year first written
above.
~~#~
urle~on ~wanitz
Mayor - Chairman
Monroe County Board of
County Commissioners
./
OBERT W
Division of Archives,
History and Records
Man:a,~ement
Department of State
State of Florida
Tallaha?see, Florida
WITNESSES AS TO:
WITNESSES AS TO
ROBERT WILLIAMS:
'I LR
II
I
~/~~
, HEREBY CERTIFY that this dOCUfTlent
has been reviewed for legal suffi-
ciency and that the same meets with
;: a#g~
Attorney's Office