FY 1990
RECEIVED DEe 2 1 199U
AGREEMENT
THIS
AGREEMENT
is
entered
into
this
I L/ tJt
day
of ND ~e.rn htfJ./'
1 990,
by
and
between
BOARD
OF COUNTY
COMM I SS I ONE:RS,
MONROE COUNTY, FLORIDA, (BOCC) and the Association for
Tourist Development.
NOW,
THEREFORE,
for
and in consideration of the mutual
covenants, contained herein the parties agree as follows:
1.
The BOCC agrees to award $
9,800.00
for the Fantasy
Fest FY '90 October 19 through 28, 1990 based on the attached schedule
for the eVE:?nt.
See Exhibit A.
2.
Scope of Services
The Association for Tourist Development
agrees to a) provide the County with a 10 day event including the
activities outlined in Exhibit 'A' with locations specifically for the
various activities.
3. Payment: Upon completion of public promotional advertising,
the BOCC shall pay up to $ 9,800.00 to the Association for Tourist
Developmen't.
$ 490.00 of this amount or 5~ of this contract shall be
held until such time as 1)
a Financial Statement duly notarized
containing
all
costs
incurred by the Association for Tourist
Developmen't has been submitted and 2) all other contract provisions
have been completed.
All advertising and public relations will be
provided through the contracted agencies of the TDC. 3) Monies will
be paid to the Association of Tourist Development after Stuart Newman
Associates confirms compliance with the Scope of Services.
It shall be noted that additional funds were allocated under the prior
fiscal year for this event.
The invoices shall indicate the task completed for which payment is
sought.
All payment schedules are specifically contingent upon
availability of funds.
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4. Accountina: Records of the Association for Tourist
Development. pertaining to this proJect shall be kept on generally
recognized accounting principles and shall be available to the BOCC or
to an authorized representative for audit.
5. Modification: Additions to, modifications to or deletions
from the Scope of Services set forth in this contract may be made only
by written mutual agreement, recommended by the TDC and approved by
the BOCC.
5. Termination of Services: The parties agree to full
performanCE? of the covenants contained in this contract, and the BOCC
reserves
material,
the right at its discretion,
provided such breach is
to terminate the services provided in this contract for any
misfeasance,
malfeasance,
or nonperformance of the contract terms or
negl~gent performance of the contract terms by Association for Tourist
Development. 120 days after the date of the event, the contract will
be terminated.
7.
Non Occurrence of Event:
If the event(s) does not take
place,
for any reason under control of Association for Tourist
Development,
except
for
those reasons in paragraph 19, then
Development agrees to refund to the BOCC any
them, and relieve the BOCC from any further
Association for Tourist
amounts already paid to
payments.
8. Risk of Loss: The Association for Tourist Development
agrees to relieve Monroe County of all risks for loss or damage during
the event not caused by BOCC or its agents.
9. Indemnification and Hold Harmless: Association for Tourist
Development, agrees to indemnify and hold Monroe County harmless for
any and all claims, liability, losses and causes of action which may
arise out of the fulfillment of the agreement. It agrees to pay all
claims and losses and shall defend all suits filed due to the
negligent
acts,
errors or omissions of Association for Tourist
Development's employees and/or agents, including related court costs.
10.
Insurance
Reauirements:
The Association for Tourist
Development,
shall
carry during the term oz this agreement public
including bodily inJury and property loss damage
2
liability insurance,
to cover all claims, demands or actions by any person or entity in
anyway ari.sing from the operation, of this event(s). Such liability
insurance shall be in an amount not less than $ 1,000,000. Monroe
County shelll be named as additional insured under the insurance policy
and such insurance shall be primary and noncontributing with any
insurance carried by the County. The Association for Tourist
Developmen1:, shall furnish the County with a certificate evidencing
the insurcince required by this paragraph not later than October 10,
1990.
11. Permits: The Association for Tourist Development will
provide TDC with proof of all required permits, licenses and insurance
coverage certificates.
12. Laws and Reaulations: It shall be understood and agreed
that any and all services, materials and equipment shall comply fully
with all Local, State and Federal laws and regulations.
13.
Taxes:
The BGCC/TDC is exempt from Federal Excise and
State of Florida Sales Tax.
Number is 03000 210354.
14. Finance Charaes: The BOCC/TDC will not be responsible for
State Sales Tax and use Tax Certificate
any finance charges.
15. Relation of BOCC/TDC. It is the intent of the parties
hereto thiat the Association for Tourist Development, shall be legally
considered as an independent contractor and that neither it nor its
employees shall,
under any circumstances, be considered servants or
agents of the BOCC/TDC and shall at no time be legally responsible for
any neglilgence on the part of said successful proposer, its employees
or agents, resulting in either bodily or personal inJury or property
damage to any individual, firm, or corporation.
16. Disclosure: The Association for Tourist Development shall
be requirled to list any or all potential conflicts or interest, as
defined by Florida Statute 112 and Monroe County Ethics Ordinance.
The Association for Tourist Development shall disclose all actual or
proposed tcon~licts o~ interest, ~inancial or otherwise, direct or
indirect,
involving any client's interest which may conflict with the
interest of the BOCC/TDG.
3
17. Assianment: The Association for Tourist Development, shall
not assign, transfer, convey, sublet or otherwise dispose of this
proposal, or of any or all of its right, title or interest therein, or
his or its power to execute such contract to any person, company or
corporation without prior consent of the BOCC/TDC.
18. Compliance with Laws - Nondiscrimination: The Association
for TouriE~t Development, shall comply with all federal, state and
local lawE3 and ordinances applicable to the work or payment for work
thereof,
religion,
cind shall not discriminate on the grounds of race, color,
sex,
age,
or national origi.n in the performance of work
This Agreement shall be subJect to all federal,
under this Agreement.
state, and local laws and ordinances.
19.
Force MaJeure:
The Association for Tourist Development,
shall not be liable for delay in performance or failure to perform, in
whole or in part, the services due to the occurrence of any
contingency beyond its control or the contrbl of any of its
subcontractors
shortage, war
made or not,
or
suppliers, including labor dispute, strike, labor
act of war whether an actual declaration thereof if
or
insurrection, sabotage, riot or civil commotion, act of
public
enemy,
epidemic,
quarantine restriction,
accident,
fire,
explosion,
storm,
flood,
drought or other act of God, act of any
governmental authority,
of fuel, electricity,
Jurisdictional action, or insufficient supply
or materials or supplies, or technical failure
where Ass1ociation for Tourist Development, has exercised reasonable
care in .the prevention thereof, and any such delay or failure shall
not constitute a breach of this Agreement. Upon demand of TDC,
Association for Tourist Development,
must furnish evidence of the
causes of such delay or failure. Association for Tourist Development,
shall thereafter resume its performance hereunder as soon as such
resumption is reasonably practicable.
20. Governina Law/Venue: This Agreement shall be governed and
construed by and in accordance with the laws of the State of Florida
and constitutes the entire agreement between the BOCC and The
Association for Tourist Development
4
21.
Antisolicitation:
The Association zor Tourist Development
warrants 1~hat it has not employed, retained or otherwise had act on
its behalj: any zormer County officer or employee subJect to the
prohibition of Section 2 of Ordinance No.
010-1990 or any County
ofzicer or employee in violation of Section 3 oz Ordinance No. 010-
1990. For breach or violation of this provision the County may, in
its discrE:?tion,
terminate this contract without liability and may
also,
in its discretion, deduct zrom the contract or purchase price,
or
otherwise recover,
the full amount of any zee,
commission,
percentage.,
gizt,
or consideration paid to the zormer County ozzicer
or employe.:?
22.
Severability:
Iz any provision oz this Agreement shall be
held
by
a
Court oz competent Jurisdiction to be invalid or
unenzorcealble,
the remainder oz this agreement, or the application oz
such provision other than those as to which it is invalid or
unenforcealble,
shall not be affected thereby; and each provision of
this Agrel=ment shall be valid and enforceable to the fullest extent
permitted by law.
IN WITNESS WHEREOF,
the parties hereto have executed this
agreement the day and year zirst above written.
(SEAL)
A t t est: .... Nettary Public, State of Florida "\
My (01r11tr.,lssion Expires April 27, 1992
oyFolO Insuroncalne,. Association f'or ~~st Deve.lopment
- ~;=~~~ '1~//~
(SEAL)
:z;lAN~ ~
MONROE COUNTY BOARD OF COUNTY
CO~~~:~.
Mayor/Chairman
5
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~.
! ,.., '.:; ~_ i' ,
EXHIBIT "A"
Friday
October 19
Saturday
October 20
Sunday ..
October 21
Monday
October 22
Tuesday
October 13
Wednesday
October 24
Thursday
October 25
Friday
October 26
Saturday
October 27
Sunday
October 28
- Goombay Street Festival
6:00 pm -Calypso Reggae Band
8:00 pm -Royal Bahamas Police Band
9:00 pm - Junkanoos Rushin
- Goombay Street Festival
1:00 pm -Junkanoo Show
3:00 pm -Calypso Reggae Band
4:00 pm -Jazz Band
6:00 pm - Dancers
7:00 pm -Royal Bahamas Police Band
9:00 pm - Fantasy Fest King & Queen Coronation BaJl
-Goombay Street Festival
1:00 pm -Wand Beat Music
3:00 pm -Calypso Reggae Band
4:00 pm -Junkanoo Rushin
5:00 pm - Tou~ de Farce (also 7:00 pm)
8:00 pm -Big-Name Concert at Casa Marina
7:00 pm -Mask Makers Workshop
7:00 pm -Voodoo Mansion Haunted House Tours
8:00 pm -Special Theatre Productions Nightly
10:00 pm - Masked Madness & Headdress Ball
7:00 pm -Voodoo Mansion Haunted House Tours
7:00 pm -Mask Makers Workshop
10:00 pm - Duval Crawl in Old Town
11:00 pm - Bad Mama Jama Pajama Party
5:30 pm -Pet Masquerade & Parade at Casa Marina
7:00 pm -Tours de Farce
7:00 pm -Voodoo Mansion Haunted House Tours
10:00 pm - Pier House Pretenders in Paradise
11:00 pm -Tropical Toga Party
2:00 pm - Tou~ de Farce (also 5:00 and 7:00 pm)
5:00 pm -Masquerade March thru Old Town
7:00 pm -Voodoo Mansion Haunted House Tou~
8:00 pm -Reggae Under the Stars
10:00 pm -CostUme Party Contest at Ocean Key House
11:00 pm -Late Night Concert
12:00 pm -Fantasy Fest Street Fair
3:00 pm -Tea Dance on Duval
7:30 pm -Twilight Fantasy Parade
10:00 pm -Walk-On Costume Contest at the Pier
House. and other local parties
11:00 am -Bloody Mary Brunches
2:00 pm -Children's Day at Bayview Pari<
4:00 pm - I 'Last Chance to Dance" Calypso Concert
~
-
EVENT SCHEDULE SUBjECT TO CHANGE WITHOUT NOTICE.
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11 '~O~/.J':"~~
_'\or'!-' SOL1Tli l~C 11
I 434 Z E 1'RADE~'INDS AvENUE
FOR1 1.r\lJ[lE}tOAli:, ~'L. 33 JOB
KEY ~TST ASSOC FOR TOURIS~
DEVEl.OPMENT AKA I~EY WEST TOu~.IST
nEvEI.OPMENT ASSOC. ALL Tlr's DIRECTORS
OFFICERS AliD ~G:~~ERS
P.O. :BOX 230
XEY ~ESl,HO~ROE. FL. 33041
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T"IS ~iAlIFICATE IS ISSU!O AS A I.IAntA Qf: INFO.....A11Ot~ ~ V AHa ~OHI (~.;
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Al~l., 11S SP01~SORS, DJ~RtcrORS. COCJRDI.NATO
1~~D t~~L01EES
Addition~l Insur~d5 for Fantasy Fest '90
Policy OGLS335577
1. F4ntasy Fest '90 All its span,ors, dlraceors, coordinator.. and employe~6
- - - - - .. - - .. - - - - - - .. - .. . . -- " ^ ^ I 1
I 11 a e I l)j!1 a I t ~) -n- " F' ~ "0" d ~ - " - TEL - "t:, ~ -. "31) 5 ~"2 9 6 ~ -3 9 - - " - " " " " - " " - - - : " - " " - " - - " " " " ".: - " "." " " " ." _ " _ _ " _ " _ _ _ " _ _ .
P.O. Bax 230. Ke~ h'!~~, tL ),JV'H 21 tlar. 7,90 1:>:50 P.02
2._ Monroe Association of Retarded Citi:ens, 812 Southard SereGt. Key West. FL 33040 ~
3. City of Key ~est, 525 Angela Street, Key West, FL 33040
4. Couney of Monroe, Florida. Monroe County Courthouse. Whieehe3d Str~ot, Key West, FL .
s. Stuart Neuman Associates, 2660 Briek~ll Avenue, Miami,:L 33129
6. Truman Aon~^ Co~panYJ Truman Annex, Key West, FL 33040
7. Market Sh4re Company, 812 South4~d Sereet, Key West, it 33040
8. Southeast Bank, 422 Front Street, Key West, FL 33040
9. Uarty'. Lights' Gripst c/o Stuart Newm~n & AssociatesJ 2660 Brickell Ave) Miami, FL
10. Blut Haaven Inc./Coom Bay, 729 Thomas Stre~tJ Key We.t, FL 33040
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S\\'ORN STATDIENT UNDER SECTION 287.133(3)(8),
· ;. ~ ~..... FLORIDA STATUT~ ~N PUBUC ENTIn' CRIMES
nUs FORM MUST BE SIGNED IN mE PRESENCE OF A NOTARY PUBUC OR OTHER OmCER
AUTHORIZEl) TO ADMINISTER 'OATHS.
1.
This sworn statement Is submitted with Bid, Proposal or Contract No.
for ~ou:a:hOJt, ':fv 7;LU'"i.9Y; JJerel6-flh&'11 1- ~";~.fiSf .
'Ibis swo~ stateme~t is submitted by /J:~~~'a..~(t)( chI" 7it-Lri.:;;", lktdZmeJ1r
[name or enUt)' sabmlttlng sworn stat ent] .
whose business addlaS is P. tJ. dt>,X ~o/ /c:&b..tsY.. h ~3o~!
2.
and
(If applicable) its Federal Employer Identification Number (FEIN) is 5~-~I9.3t,b5"
. .
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn
3.
statement:
My name is Do/') .. De,F~
[please print name ollndlvfdual stgnlng]
en.lity :named above Is -;P~ic1(9.r)-t-
I
and my relationship to the
.)
4.
. .
I undcrstand that a .public entity crimc. as dcfinccS in Paragraph 287.133(1)(g). Flodda Statute~.
means a violation of any state or. fccSerallaw by a person with respect to and directly relatccS to the
transaction of bushiess with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to. any bid or contract for goods or
services to be providccS to any public entity or an agency or political subdivision of any other state
or of the United States and involving antitrust. fraud, theft. bribery. collusion, racketeering.
conspiracy, or material misrepresentation.
s. I understand that .convictccS. or .conviction. as defined in Paragraph 287.133(1)(b). FlOrida ~tatutes,
means a finding of guilt or a conviction of a public entity crime, with or Without an adjudication of
guilt. in any federal or state trial court of record relating to charges brought by indictment or
information after July I, 1989. as a result of a jury verdict. nonjury trial. or entry of a plea of guilty
or nolo contendere.
6. I understand that an .affiliate. as defined in Paragraph 287.133(1)(a). FlOrida ~tatQtes. means:
1. A predecessor or successor of a person convictccS of a public entity crime: or
2 An entity under the control of any natural person who is active in the management of the .
entity and who ha! been convictccS of a public entity crime. The term .affiliate. includes those
officers, directors, executives, panners, shareholders, employees. members, and agents who are active
in the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person. or a pooling of equipment or income among persons when not for fair
market value under an arm's length agreement. shall be a prima fade case that one person controls
another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 months shall be considered an
affiliate.
7. 4 understand that a .person. as defined in Paragraph 287. 133(1) (e). Florida Statutes. means any
natural person or entity organized under the laws of any state or of the UnitccS States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term .person. includes those officers, directors, executivCGS. partners,
shareholders. employees, members, and agents who are activc in management of an entity.
Based on information and belief, the statement which I have marked below is true in relation \0 the
cntity SUbmitting this sworn statement. [Please Indicate which statemen~ applies.J
8.
c;.p JC1 c.. ,,'" '7 I
~ Neither the entity submitting this swom statement. nor any officers, directors, exec~tiv~,' .
panners, shareholders, employees, members; or agents who are active in management of the entity,
nor any affiliate of the entity have been charged with and COnvicted of a public entity crime
subsequent to July 1, 1989. .
The entity submitting this swom statement, or ...ODe or more of the Otficcrs, directors, (
exeauives, partners, shareholders, employees, members, or agents who are active in management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime
SUbsequent to July 1~ 1989, AMI2 [Please indicate whleb IiddItIonaJ statement applies.]
. "-
There bu been a PlOCCCding concerning the COnviction before a hearing" otficer of
the State of Florida, Division of Administrative Hearings. The final order entered by the
hearing otficer did not place the person or atrUiate on the convicted vendor list. [Please
attach a copy ot the final order.]
- The person or aftiliate was placed on the convicted Vendor list. There has been a
subsequent prOceeding before a hearing officer of the State of Florida, Division of
Administrative Hearings. The final order entered by the hearing officer determined that it
was in the public interest to remove the person or affiliate from the convicted vendor list.
[Please attach a copy of the final order.]
-- The person or affiliate has not been placed on the convicted vendor list. [Please
describe any action taken by or pendllll with the Department of General Services.]
STATE OF _ FOlbr ~
COUNTY OF ----.i'f\on r/'~Q
P~SONAU.. Y APPEARED BEFORE ME. the undersigned authOrity,
.-- ......,. (---'
t)cw', .1 ) t?_ ~~..: 0 who, after first being swom by me, affixed his/her signature
[name of individual signing]
kj?7Ac> ~_
[siIDatore) /
Date: ))ec:z.o I 1990
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in the space provided above on this
~~ day of Uee. J 19_90
~~~N~P~/~
My cowmissio&i exp~:
Notary Public, Stote of Florida
My COmm~$sion EY9ires April 27, 1992
'ondo~ 7hru Troy Fc;:;n · Insurance Inc:.
For~ PUR 7068 (Rev. 11189)
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