1st Amendment 08/18/2010
DANNY~l. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
August 23,2010
TO:
Dent Pierce, Director
Public Works Division
A TTN:
FROM:
Beth Leto, Assistant Director
Public Works Division
Pamela G. Hanc~
At the August 18, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
/ Amendment to Agreement (terminating Agreement) with Weathertrol Maintenance Corp.
to a month-to-month basis for central air conditioning maintenance and repair for Lower Keys
Facilities.
j Contract Amendment with Weathertrol Maintenance Corp. for a full maintenance
program for the two centrifugal chillers at Jackson Square claritying language and increasing the
total annual compensation for repairs.
Interlocal Agreement with City of Marathon for utilization of the County nleeting room in
Marathon for 24 City Council meetings.
Agreement with G & K Uniform Services for the Division of Public Works uniform
servIces.
Contract with Dion Oil Company., LLC for bio-diesel fuel.
Enclosed is a duplicate original of each of the above-mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
Filel
CONTRACT AMENDMENT
FULL MAINTENANCE PROGRAM - CHILLER SYSTEMS
JACKSON SQUARE, KEY WEST
MONROE COUNTY, FLORIDA
it.
d:;IS AMENDMENT hereinafter "Amendment" is made and entered into this)S day
of 't4:iI-, 2010, between MONROE COUNTY (hereinafter "County" or "Owner"),
a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key
West Florida 33040 and WEATHERTROL MAINTENANCE CORP. (hereinafter
"Contractor"), a Florida Corporation, whose address is 7250 NE 4th Ave., Miami, Florida,
33110.
\VHEREAS, the parties hereto did on July 16, 2008 did enter in to an agreement for a
full mailltenance program - chiller systems located at Jackson Square, Key West, (hereinafter
"Original Agreement"); and
\lVHEREAS, under the terms of the Original Agreement, language in Item 2.H., Major
Component Failure or System Breakdown needs to be clarified; and
WHEREAS, under the terms of the Original Agreement the total compensation paid to
the Contractor for repair and maintenance services was not to exceed $25,000; and
WHEREAS, the County's repair and maintenance requirements under this agreement
will surpass the contracts "not to exceed" cap; and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial and;
WHEREAS, both parties desire to amend the Original Agreement; now therefore
ll~ CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
1. Paragraph 2, Scope of Work, subparagraph H of the Original Agreement is amended to
rt~ad as follows:
"In the event of a major component failure or system breakdown, the COUNTY,
when deemed as an emergency situation, shall have the option to request from
the CONTRACTOR only, a proposal/quote for replacement equipment in an
amount that could exceed Five Thousand Dollars ($5,000). Any proposal over
$5,000 up to and including $10,000 must be approved and signed by the Division
Director and/or the County Administrator. Any proposal over $10,000 up to and
including $25,000 must be approved and signed by the Division Director and the
County Administrator."
2. Paragraph 3, Payments to Contractor, subparagraph D of the original Agreement is
arnended to read as follows:
"Total monthly service amount of contract shall be Two Thousand three hundred
ninety-six and 34/100 ($2,396.34) for an annual amount of Twenty-Eight
Thousand Seven Hundred Fifty-Six and 08/100 ($28,756.08). Total annual
Compensation to CONTRACTOR for additional services and repairs under this
Agreement shall not exceed Fifty Thousand and no/l 00 Dollars ($50,000.00) per
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year; this amount shall not be exceeded without amendment to the contract
approved by the Board of County Commissioners."
Total annual compensation of $50,000.00 for additional services and repairs is to be
effective commencing July 21, 2009.
3. In all other respects, the original agreement dated July 16, 2008 remains in full force
and effect.
IN .WI"rNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year
first ~i!ten above.
BOARD OF COUNTY COMMISSIONERS
By ~~;;RIDA
. M or Sy la J. Murphy
Date
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