2010-2011 FK-097 08/18/2010
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DA TE:
August 27, 2010
TO:
Christine Hurley, Director
Growth Management Division
A TTN:
FROM:
Mayra Tezanos
Executive Assistant
Pamela G. HanC~c.
At the August 18, 2010 Board of County Commissioner's meeting, the Board granted
approval and authorized execution of the following:
Grant Task Assignment No. FK-097, Contract No. 08150, with Florida Fish & Wildlife
Conservation Commission (FFWCC) to receive a $50,000 grant for the removal of invasive
exotic plants from conservation lands that are owned or managed by Monroe County.
Grant Task Assignment No. FK-095, Contract No. 08150, with Florida Fish & Wildlife
Conservation Commission (FFWCC) to receive a $96,000 grant that will allow the County to
continue employing part-time, temporary invasive exotic plant control technicians to treat
invasive exotic plants on conservation lands that are owned or managed by Monroe County.
Enclosed is a duplicate original of each of the above-mentioned for your handling.
Should you have any questions please do not hesitate to contact my office.
cc: County Attorney via e-mail
Finance
File J
T ASK ASSIGNMENT NOTIFICATION FORM
FWC CONTRACT NO. 08150
Task Assignment Number: FK-097
Date: July 1, 2010
Contractor Name: Monroe County 2c&Cf ..
Contractor's Contract Manager: Elizabeth Bergh (305) 8~2511
FWC Contract Manager: Greg Jubinsky 850-245-2821
FWC Site Manager: Dennis Giardina 239-229-5403
Project Title: Monroe County Contracting 10-11
PID#: 97849391000
Task Description and Payment Schedule: Exhibit 1 describes the scope of work for this project. The Contractor is not authorized to
perform work on any additional sites until such time as the FWC and the Contractor have fully executed a Change Order for said
additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The
contractor is allowed to subcontract.
Task Assignment Conditions and Deliverables~
1. Control is defined as treatment effective in preventing re-sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project after two months following project completion, one additional
thorough treatment of the plant will be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notify the designated site manager prior to entering the work-site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
5. Upon Site Manager approval, the Contractor is authorized to control incidental occurrences of any current EPPC category one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount, and must not jeopardize the Contractor's ability to achieve the required level of control for
the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the
established Task Assignment amount.
Task Assignment Start Date: Upon execution
Task Assignment Type:
Final Treatment Completio11:Pate;_, Jun~l, 29i,1
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Cost Reimbursement
Total Task Assignment Value
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FLORIDA FISH AND WILDLIFE
CONSERV A TION OMMISSION
entOll''"'"r~':, Date
Mayo,~ SyI'T"1.-.&,~\1''- ,'Murphy, Chairman
Monroe CGU~~,",.~,~~~,',:'rd of County Commissio~ISNEY
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cc: Contracts Office
Contracts Disbursements
FWC Contract No. 08150, Task Assignment No. FK-097, Page 1 of 2
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule.
2. A Ground Crew Supe"rvisor, employed by the Contractor, will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor will
assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be made by the
Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and
Consumer Services (FDACS) in the Forestry or Right-of-Way categories. A copy of each supervisor's FDACS certification will be
provided to the FWC Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted in the
Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be submitted to the Site
Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will be recorded on the FWC
"Daily Progress Report Form".
7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements;
8. All control efforts (except cogon grass treatment) shall be at least 95% effective in preventing re-sprout of treated target vegetation. If
95% kill rate is not achieved for any area of the project after two months following project completion, one additional thorough treatment
of the plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC;
9. Cogon grass treatments shall be 100% effective in killing above ground portions (top kill) of target vegetation. If 100% top kill rate is
not achieved for any area of the project after 30 days following project completion, one additional thorough treatment of the plant species
listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC;
10. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms, completed and approved,
to the Bureau of Invasive Plant Management, 3915 Commonwealth Boulevard, MS 710, Tallahassee, Florida 32399-3000 within ten (10)
working days of work completion;
RESPONSIBILITIES OF THE FWC SITE MANAGER:
1. The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and other
ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under "Project Location. ";
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3. The site management agency authorizes Bureau of Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
FWC Contract No. 08150, Task Assignment No. FK-097, Page 2 of 2
Exhibit 1
Project Title:
Monroe County Mechanical/Contracted Invasive Exotic Plant Removal
(2010-2011)
Working Group:
Florida Keys Invasive Exotics Task Force
Site Manager:
Beth Bergh
Monroe County Land Steward
2798 Overseas Highway
Marathon, Florida 33050-2227
Phone: (305) 289-2511
Cell: (305) 304-4442
Email: bergh-beth@monroecounty-fl.gov
Grant Type:
Cost reimbursement
Proiect Goals The project goal is the eradication ofinvasive exotic plants from publicly owned conservation lands
owned or managed by Monroe County.
Total Grant Funds Requested:
Total In-kind Match:
$50,000
$25,444 (51 percent of grant funds requested)
Proiect Description The proposed project will build on the success of the last five years ofinvasive exotic removal
work on Monroe County conservation lands by enabling the County to hire contractors to remove Category I and II
invasive plant species. The project will remove stands of invasive exotic vegetation that are either too large or
located too close to improvements (such as power lines, roads and buildings) to be safely removed by the County's
Land Steward and the Invasive Exotic Plant Removal Crew.
Additionally, the grant funds will be used to leverage restoration funds available from the Monroe County
Environmental Land Management and Restoration Fund (MCELMR). The MCELMR funds will continue to be
utilized for invasive exotic removal, site cleanup, native plantings and other restoration efforts.
The most common invasive exotic plant species found within the project area includes the following: Brazilian pepper
(I - Schinus terebinthifolius), Australian pine (I - Casuarina spp.), and seaside mahoe (I - Thespesia populnea). In
addition, any other FLEPPC listed species found on the conservation lands will be removed.
Project Location Lands in this project area consist of public conservation lands located throughout the Florida Keys
either owned or managed by Monroe County (as the Board of County Commissioners or the Land Authority).
Monroe County owns over 3,000 parcels of scattered conservation lands throughout the Florida Keys. Additionally,
the County has entered into a management lease with the State of Florida for the management of 495 parcels recently
purchased through the Florida Forever program. The focus for the 2010-2011 project will be the County managed
parcels recently purchased under the Florida Forever pro gram and any remaining untreated parcels owned by Monroe
County. The majority of the subject sites fall within the following list of subdivisions (this list is not all inclusive).
Note that most of the sites are adjacent to larger natural areas.
FWC Contract No. 08150, Task Assignment No. FK-097, Exhibit 1, Page 1 of 6
KEY SUBDIVISION HABITAT TYPE ADJACENT NATURAL AREA
Key Largo Harris Ocean Park Hammock / Wetlands FWC-WEA
Big Pine Sands Subdivision Pinelands / Disturbed USFWS Refuge
Torches Ladies Acre Wetlands / Hammock FWC-WEA
Ramrod Ramrod Shores Hammock / Wetlands FWC-WEA
Summerland Summerland Estates Hammock / Wetlands
Sugarloaf Indian Mound Estates Hammock / wetlands Near FWC & USFWS
Sugarloaf Sugarloaf Acres Wetlands FWC-WEA
All Acreages and other Variety 0 f habitats FWC, USFWS, DEP Parks
parcels
Most individual parcels are only 0.1 acre in size, but many are contiguous and combine to form much larger
management units. All properties are public lands that Monroe County intends to manage in perpetuity for
conservation and natural resource protection.
As illustrated in the table above, the areas proposed for invasive plant eradication encompass a range ofhabitat types
within the Florida Keys. The current condition ofthese conservation lands varies from disturbed to pristine. These
areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic plant
species. The non-native plants that invade these areas decrease habitat value and lower biodiversity. Just a few of
the state and federally listed endangered and threatened species of animals and plants that utilize these habitats
include: eastern indigo snake (Drymarchon corais couperi), key mud turtle (Kinosternon baurii), piping plover
(Charadrius melodus), white-crowned pigeon (Columba leucocephala), Key Largo cotton mouse (Peromyscus
gossypinus allapaticola), Lower Keys marsh rabbit (Sylvilagus palustris hefneri), Key deer (Odocoileus virginianus
clavium), Blodgett's wild mercury (Argythamnia blodgettii), Cupania (Cupania glabra); skyblue clustervine
(Jacquemontia pentanthos), brittle thatch palm (Thrinax morrisii), and Garber's spurge (Chamaesyce garberi).
Proposed Bud2et The proposed budget for this section of the project is as follows:
Grant Funds Requested:
$50,000
In-Kind Match:
Project Administration - Land Steward
8 hrs / week for 32 weeks @ $28.33 / hr + 44 % in benefits
$10,444
Related Clean-up / Restoration Costs
$15,000
Total In-Kind Match for this portion:
(51 % of Grant Funds Requested)
$25,444
Work Specifications The contractor will remove the exotic vegetation from designated conservation lands under
the direction ofthe Monroe County Land Steward. Work performance will consist of the contractor furnishing all
labor, herbicides, diluents, small equipment, transportation, spray equipment, etc. and all operations necessary to
eradicate the exotic vegetation as described in the Project Goals section. Monroe County Public Works or a County
contractor will provide heavy equipment (clam truck, dump truck, etc) as required to remove and dispose of
vegetative debris and to cleanup sites as needed.
Daily work logs recording date, name 0 f site, and ho urs 0 f work along with other data will be maintained by the Land
2
FWC Contract No. 08150, Task Assignment No. FK-095 Exhibit 1, Page 2 of 6
Steward. Monroe County will submit periodic invoices to the Florida Fish and Wildlife Conservation Commission
(FWC), Invasive Plant Management Section, for reimbursement for exotic plant control activities based on the work
10 gs.
The exotic plant species listed under "Project Description" will be treated according to developed effective control
techniques. Depending upon the species treated and the type ofhabitat, plants may be hand-pulled, treated in place,
removed from site, or chipped on site. Decisions regarding specific plant treatment methods on each site will be
made by the Land Steward. Treating vegetation in place and allowing it to decompose in situ is cost effective and
biologically sound. Removing vegetation from the site will be the preferred treatment method in habitats where fuel
loading may be a concern, where excessive mulching would preclude native seedling recruitment or negatively affect
wildlife, where falling trees could pose a hazard to roads or structures, or where aesthetics are a concern. It is
anticipated that most work areas will revegetate naturally without artificial seeding or revegetation. However, for
severely degraded sites with distant native seed sources, planting of natives will be considered with funds from
Monroe County's Environmental Land Management and Restoration Fund.
Every effort shall be made by the contractor to avoid damaging native vegetation or disturbing wildlife. The
contractor will abide by all herbicide label application, precautionary, safety, cleaning, and disposal information.
Data Collection The Land Steward will be responsible for overseeing contractors conducting field work and
keeping daily work logs. Work logs will record date, weather conditions, name ofsite, specific location of site, hours
of work, species treated, estimates of species abundance in each work location,. treatment method, herbicide,
concentration, and amount applied. Work logs will be used for final report preparation and to track management
activities on all County conservation lands.
Decontamination
Contractors working on invasive exotic removal project within the Florida Keys must adhere to the following
protocol:
· Mandatory decontamination protocols must be followed for vehicles and equipment prior to entering
Monroe County from areas outside of the County.
· When moving equipment from site to site within Monroe County, decontamination requirements will be at
the discretion of the project manager will be dependent upon the exotic species that were treated at the
previous site, and will depend on the nature of the treatment sites.
· If decontamination is required by the project manager then the contractor must utilize a designated
decontamination site within Monroe County. The project manager shall supply the contractor with a list of
designated decontamination sites (these may include Monroe County Transfer Stations and DOT storage
sites ).
Decontamination protocols:
· All equipment including but not limited to vehicles, trailer, ATV's, and chippers must be cleaned with a
pressure washer (at a facility approved by the managing agency's project manager). Decontamination
protocols include spraying down all equipment surfaces including the undercarriage and tires to insure that
mud, vegetative debris and other debris is not transported from the previous treatment site. Special attention
will be paid to equipment that has worked at sites where Lygodium, Cogon grass and other exotics specific
to the mainland were treated to prevent the spread ofthese species into Monroe County.
· Equipment such as chain saws, loppers, etc. used for cut stump treatment must be wiped down and cleaned
so that they are free of debris.
3
FWC Contract No. 08150, Task Assignment No. FK-095 Exhibit 1, Page 3 of 6
Prior to the commencement of an invasive species removal project, the contractor and the project manager shall
discuss the necessity for a decontamination plan. If the project manager requires a plan, then the contractor shall
submit a brief decontamination plan in writing, to the project manager for approval. The decontamination plan
shall identity specific decontamination procedures and decontamination sites. Decontamination protocols may
vary depending upon the nature of the treatment site, type of treatment conducted at the site, and the exotic
species that were treated. It will be the responsibility of the project manager to inspect all equipment prior to
work commencing on the first day at the project site.
Failure to comply with decontamination protocols constitutes reason for contract cancellation and dismissal of
the contractor.
Prolect Time Frame The project will begin as soon as funding is available and conclude by June 21,2011,with the
Monroe County Land Steward providing a comprehensive final report to accompany the final invoice for cost
reimbursement to the FWC Invasive Plant Management Section no later than June 24, 2011. Due to weather
constraints, it is envisioned that most of the work will occur during the eight-month period from October to June.
Location Mans: Maps do not show all Monroe County owned or managed parcels and do not include all potential
work sites under this proposal.
Key Largo -
FloridaBay
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re:
3 Atlantic Ocean
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Map 1. Key Largo Focus Area including
Harris Ocean Park and Pahna Sola Subdivisions.
•
FWC Contract No. 08150, Task Assignment No. FK-095 Exhibit 1, Page 4 of 6
&g Pine Little Torch
1 I1 ,t, &Ramrod Keys s E ;
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Map 2. Big Pine, Torches and Ramrod Focus Areas including
Sands, Windswept Beach and Ramrod Shores Subdivisions.
1.A Summe and Key
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Map 3. Summerland Areas including
Summerland Estates and Hudgins Subdivision.
5
FWC Contract No. 08150, Task Assignment No. FK-095 Exhibit 1, Page 5 of 6
''° " ice. upper Sugarloaf Ka 7
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lea
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Map 4. Upper Sugarloaf Focus Areas including
Indian Mound Estates and Sugarloaf Acres Subdivisions.
6
FWC Contract No. 08150, Task Assignment No. FK-095 Exhibit 1, Page 6 of 6