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Home My WebLink AboutG. Board of Governors BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: July 21. 2010 Bulk Item: Y es ~ No Division: Emergency Services Department: Fire Rescue Staff Contact Person: Camille Dubroff AGENDA ITEM WORDING: Approval to spend Ad Valorem taxes to install 7 fire hydrants at strategic locations in the areas of unincorporated Monroe County and issue a Purchase Order to J.A. LaRocco Enterprises, Inc for the same, ITEM BACKGROUND: During the 2010 Fiscal Budget process, funds for the installation of fire hydrants using Ad Valorem taxes were approved. Water (fire flow) is necessary for efficient and effective fire suppression operations. Development has reduced the access to sites for drafting of salt-water for this purpose. Fire hydrants are more efficient for the provision of fire flow for fire suppression operations through the rapid refilling of-water tankers and fire engines. Funding has been provided through Ad Valorem sources and Impact fees for the in- fill of fire hydrant locations to improve the level of fire protection available to unincorporated Monroe . County residents. A contract is in place with J.A. LaRocco Enterprises, Inc. for the installation of hydrants with set pricing. See attachments for locations of the 7 hydrants and the cost of each. PREVIOUS RELEVANT BOG ACTION: On June 16,2010 the Board approved an agreement between the Board of County Commissioners of Monroe County and J.A. LaRocco Enterprises, Inc. for the installation of fire hydrants in unincorporated Monroe County using Ad Valorem taxes, Impact fees, and other funding sources such as grants, private donations, etc. ., ~' CONTRACTIAGREEMENTCHANGES: N/A STAFF RECOMMENDATIONS: Approval as written. TOTAL COST: $59,875.00 INDIRECT COST: DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: Middle Keys Ad Valorem (2 hydrants @ $7975.00 ea.) Upper Keys Ad Valorem (2 hydrants @$7000.00 ea.) Lower Keys Ad Valorem (3 hydrants @9975.00 ea.) BUDGETED: Yes X No NM · SOURCE OF FUNDS: See below $15,950.00 11500-560-630 $14,000.00 11500-560-630 $29,925.00 11500-560-630 REVENUE PRODUCING: Y es ~ No X APPROVED BY: County Atty OUNT PER MONTH_ Year rchasing _ Risk Management~ DOCUMENTATION: DISPOSITION: Revised 07/09 Not Required AGENDA ITEM # Ad Va lorem Installation of Fire Hydrant locations 1 District Hydrant location General Area Contract Price Source of Fu nds IAccount 3 Burton Drive & Burgundy Dr. Tavernier $7,000,00 Ad Valorem Funds 11500-560-630 3 awaiting a pproval from FKAA Tavernier $7,000.00 Ad Valorem Funds 11500-560-630 . ........ ............ ............ ..... UppeiKeysAdVa!orem Subtotal $14,000.00 2 US 1 & South Conch Conch Key $7,975.00 Ad Valorem Funds 11500-560-630 2 awaiting approval from FKAA Long Key $7,975.00 Ad Valorem Funds 11500-560-630 .lVIiddhiKeys.AdValorem Subtotal .. $15,950,00 1 West Shore & Airport Dr. S lower Keys $9,975.00 Ad Valorem Funds 11500-560-630 1 Caribbean Dr. E & Isles Blvd. lower Keys $9,975,00 Ad Valorem Funds 11500-560-630 1 Coral Drive & Palm lower Keys $9,975,00 Ad Valorem Funds 11500-560-630 ....lower Keys Ad.Valorem 5u btotal . > < $29,925.00 Total Ad Valorem Expenditures: 1 $59,875.001 -.t C. . Org Code Expenditure Detail Item Budget grouped by Business Center, Business Unit ~MonrQfJ G9J!.!J1.Y..l2oG@-Pl..9J2!JflwJ&nLrni$$ioners Expenditure Da1ail Hem Description Selvlce Leval issue '# FY 2010 Budget FY 201'1 Budget FY 2012 Burlgei Fis9ELY..~2..Q.1.fL, FY 2013 FY 2014 Budget B urlge! I~~~~c::~~~:~~e Distri:~~1_ ~j 11500 Fire & Rescue Central L }2~>Emerg:~~y Services J 530520 Operating Supplies 306,305 > 306,305 306,305 Nnt,,~. 01) Personal Protective Ensemble (PPE) Replacement Program: ($40,000) In order to replace PPEs every seven years which Is the generally accepted life span, one seventh must be replaced each year, for an estimated portion cost of $40,000 02) Slation Cleaning Supplies: ($g,OOO) Historical experience, 03) Hose, Tools & Equipment: ($90,000) Replace losl, damaged, or outdated tools and equipment as needed. 04) Clothing & Apparel- Volunteers: ($55,000) New volunteer members PPE's, T-Shirts, and other apparel as needed. Historical experience, 05) Uniforms - Field Personnel: ($3,510) Annual uniforms replacement. 13 employees @ $270 = $3,510. 06) PPE - New Employees: ($15,000) New employees initial Issue of personel protective uniform package costs $2,500 x 9 average = $15,000 07) Foam: ($10,000) Historical experience. 08) SCBA Cylinders Replacement Program: ($29,045) To replace SCBA cylinders that reach the end of their service life and are not eligible for hydostatic recertification. Replace 10% per year of 370 or 37 x $785 = $29,045. 09) Pager Replacement Program: ($5,000) To purchase pagers for new volunteer firefighters, to replace ones outdated or damaged, and/or ongoing attrition. These are used for alerting fire rescue personnel, primarily volunteers to calls for service. In support of our volunteer firefighters, these pagers are vital to our service and need to be kept on a replacement program to ensure Ihey are replaced as they reach the end of their service life. We currently have 5 volunteer departments with 58 active volunteers, most of whom have assigned pagers. If we replace 10 each year, the entire supply wlll be replaced every 6 years. Cost $500 per pager x 10 = $5,000 10) ypgraded Pagers New: ($4,000) Upgraded pagers are required to be compatible with the 800 MHz system. 8 Stations al 2 per station'" 16 x $500 = $8,000 I cost centers 11500 and 13001 11) Printer Replacements: ($750) - replacement of printers for stations that are over 5 years old. 3 x $250 = $750 530521 Gasoline 01) Gasoline 2,000 2,000 2,000 Nnt,,~. 01) Gasoline ($2,000) Historical experience. 530523 Diesel Fuel 1) Diesel FUel Nnt"",. 1) Diesel Fuel: ($28,750) Historical experience. 28,750 28,750 28,750 530528 Internal Fuel 01) Internal Fuel Nnt..",. 01) Internal Fuel ($5.427 Historical experience. 530540 BookB,pubs,subs.educ.mem. 01) Books, Seminars, Tuition - Vol & Career 02) Annual Fire Conference - ST09, ST10, ST13 5,427 5,427 5.427 15,900 15,900 15,900 2,100 2,100 2,100 530540 Books,pubs,subs,educ,mem. 18,000 18,000 18,000 Nnt"",. 01) Books, Seminars, TUition - Vol & Career ($15,900) Historical experience ofcostto cover volunteer members and career personnel. 02) Annual Fire Conference - ST09, ST10, ST13: ($2,100) To allow department Chief or delegate to attend one conference per ya, 'stration of $700 each x 3 = 2 560630 Capitlil Outlav-infrastruc 01) Flte Hydrants and Wells - New 1 100,000 Nnt"". 01) Fire Hydrants and Wells - New ($100,000) to install 10 new hydrants or wells per year. 560640 Capitlil Outlav-eauipment 01) Thermal Imaging Camera 02) Hurst Tool Replacement Program 100,000 100,000 10,000 28,000 10,000 28,000 10,000 28,000 10/2(2009 GovMax 11 306,305 306,305 . ,'.tl.:..C" '. 2,000 2,000 28,750 28,750 .. . 5,427 5.427 15,900 15,900 2,100 2.100 18,000 18,000 100,000 10,000 28,000 10,000 28,000 BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: July 2 L 201 0 Division: Emergency Services Bulk Item: Yes NolL Department: Fire Rescue Staff Contact Person: Susan Hover x6088 AGENDA ITEM WORDING: A Resolution of the Board of Governors, Fire and Ambulance District 1 of Monroe County, Florida authorizing payment of$12,375.00 to the Upper Keys Health Care Taxing District in return for use and possession of a Ford Explorer, County ID 1419-5655; and authorization for the Division Director, Monroe County Emergency Services/Fire Rescue to execute all necessary paperwork, including but not limited to, the Monroe County Fixed Asset Transfer Fonn.. ITEM BACKGROUND: The Upper Keys Health Care Taxing District has the use and possession of a 2006 Ford Explorer Mid Size Utility, VIN # IFMEU62E06UB51052, County ID 1419-5655 ( "Vehicle"). The Vehicle is titled in the name of the County. The Taxing District has detennined that the Vehicle is surplus property, and its Advisory Board voted at the June II, 2010 meeting to transfer use and possession of the Vehicle in return for payment of$12,375.00 by the Fire and Ambulance District, which County staff has advised is the Kelly Blue Book value for the vehiCle. County staff has also determined that there is a need for this Vehicle by County staff. PREVIOUS RELEVANT BOARD ACTION: None, CONTRACT/AGREEMENT CHANGES: Not applicable. , -',!; ~ ?:,",": . STAFF RECOMMENDATIONS: Staff recommends approval. TOTAL COST: $12,375.00 INDIRECT COST: BUDGETED: Yes LNo_ DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $12,375.00 SOURCE OF FUNDS: Ad valorem:141-13001 560641 REVENUE PRODUCING: Yes_ No X A~OUNT PER MONTH_ Year_ ~ & ~ APPROVED BY: County Atty !:J- OMB/Purchasing _ Risk Management_ . DOCUMENTATION: Included ~ Not Required DISPOSITION: AGENDA ITEM # Revised 07/09 RESOLUTION NO. -2010 A RESOLUTION OF THE BOARD OF GOVERNORS, FIRE AND AMBULANCE DISTRICT 1 OF MONROE COUNTY, FLORIDA AUTHORIZING THE PAYMENT OF $12,375.00 TO THE UPPER KEYS HEALTH CARE TAXING DISTRICT IN RETURN FOR USE AND POSSESSION OF A FORD EXPLORER, COUNTY ID 1419-5655; AND AUTHORIZATION FOR THE DIVISION DIRECTOR, MONROE COUNTY EMERGENCY SERVICES/FIRE RESCUE TO EXECUTE ALL NECESSARY PAPERWORK, INCLUDING BUT NOT LIMITED TO, THE MONROE COUNTY FIXED ASSET TRANSFER FORM. WHEREAS, Monroe County ("County") is the owner of record of a 2006 Ford Explorer Mid Size Utility, VIN # 1 FMEU62E06UB51 052, County ID 1419-5655 (hereinafter "Vehicle"); and WHEREAS, the Vehicle was purchased with funds belonging to the Upper Keys Health Care Taxing District ("Taxing District"); and WHEREAS, the Taxing District has detennined that the Vehicle no longer serves a useful purpose for the Trauma District and as such it falls within the definition of surplus property as defined in Section 274.05, Florida Statutes; and WHEREAS, Monroe County ("County") staff have indicated that they have a need for the Vehicle; and WHEREAS, at its June II, 2010 meeting, the Advisory Board to the Taxing District voted in favor ofrecommending the sale of the Vehicle for $12,375.00, which Monroe County staff has determined is the Kelly Blue Book value for the Vehicle; and WHEREAS, the Board of Governors has sufficient funds available for payment. ., .^ NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS, FIRE AND AMBULANCE DISTRICT I OF MONROE COUNTY, FLORIDA, that, 1. Payment of$12,375.00 shall be paid from Fire and Ambulance District I funds and credited to the account of the Upper Keys Health Care Taxing District, in return for transfer of possession ofthe Vehicle for the use and benefit of County staff. . 2. The Division Director, Monroe County Emergency Services/Fire Rescue, is authorized to execute all necessary paperwork, including but not limited to, the Monroe County Fixed Asset Transfer Form. [THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK] PASSED AND ADOPTED by the Board of Govemors of Fire and Ambulance District 1 at its-regular meeting held on the _ day of , 2010. Chairperson Norman Anderson Representative William Dilley Commissioner Kim Wigington Commissioner Sylvia Murphy Commissioner Heather Carruthers ATTEST: DANNY L. KOHLAGE, COUNTY CLERK By: Deputy Clerk (Seal) ATTEST: By: BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Chairperson UPPER KEYS HEALTH CARE TAXING DISTRICT By: Mayor/Chairperson .. ~.j,.,-".'.: . E COUNTY ATTORNEY ~s~ 0 : C NTH fA L H LL ~~;ISTA~_~~;t~tTTORNEY