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Sheriff BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 8/18/2010 Division: Monroe County Sheriff's Office Bulk Item: Yes ..lL No ~pmmem: MomooCoun~S~riff'sOffi~ Staff Contact Person/Phone #: Val Marinello 292-7001 AGENDA ITEM WORDING: Request for expenditure from the Law Enforcement Trust Fund ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: Have been approved in the past CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: INDIRECT COST: BUDGETED: Yes _No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: Law Enforcement Trust Funds REVENUE PRODUCING: Yes No AMOUNTPERMONTB_ Year APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_ DOCUMENTATION: Included XX Not Required_ DISPOSITION: AGENDA ITEM # Revised 7/09 ~cJ :M-onroe County Slieriffs Office <Rp6ert P. peryam, Sheriff 5525 College 1Waa 1{ey West, pforitia 33040 (305) 292-7000 P;4X: (305) 292-7070 1-800-273-COPS .www.R...eysso.net SllBSTATIONS Freeman Substation 20950 Overseas Hwy. Cudjoe Key. FL 33042 (305) 745-3184 FAX (305) 745-3761 Marathon Substation 3103 Overseas Hwy. Marathon. FL 33050 (305) 289-2430 FAX (305) 289-2497 Islamorada Su bstalion 86800 Overseas Hwy. Islamorada, FL 33036 (305) 664-6480 FAX (305) 852-5254 Roth Building 50 High Point Road Tavernier, FL 33070 (305) 853-3211 FAX (305) 853-3205 DETENTION CENTERS Key West Oct. Center 550 I College Road Key West, FL 33040 (305) 293-7300 FAX (305) 293-7353 Marathon Del. Facility 3981 Ocean Terrace Marathon, FL 33050 (305) 289-2420 FAX (305) 289-2424 Plantation Det. Facility 53 High Point Road Plantation Key, FL 33070 (305) 853.3266 FAX (305) 853-3270 SPECIAL. OPERATIONS P.O. Box 500975 Marathon, FL 33050 (305) 289-24 I 0 FAX (305) 289-2498 A VIA nON DIVISION 10100 Overseas Hwy. Marathon, FL 33050 (305) 289-2777 FAX (305) 289-2776 COMMlJNICA TIONS 2796 Overseas Hwy. Marathon, FL 33050 (305) 289-2351 FAX (305) 289-2493 July 15,2010 Mr. Roman Gastesi. County Administrator Historic Gato Building 1100 Simonton Street Key West, Florida 33040 RE: Request for Expenditures from Law Enforcement Trust Fund Dear Mr. Gastesi: I would like to request that the Commission authorize the following expenditures from the Law Enforcement Trust Fund: $ 8,000.00 "National Night Out" - annual community event to heighten crime and drug prevention awareness, generate support for anti -crime programs, strengthen neighborhood/police partnerships. Money to be evenly divided among the four districts. TOTAL: $ 8.000.00 I hereby certify that these expenditures are lawful pursuant to the Florida Contraband Act. There will be no recurring expenses in the existing budget. Please feel free to contact my General Counsel, Mark L. Willis, or me should you have any questions or concerns regarding this request. E;pA Robert P. peryarnT Sheriff of Monroe County RPP/vam ~ lr......{,,~ '& ,~ . .~,- -~...~ -'- . Page 1 of 1 Amy L. He.vllin From: Becky Herrin Sent Thursday, July 15,201010:28 AM Subject: National Night Out Events scheduled county-wide Monroe County Sheriff's Office Press Release July 15, 2010 National Night Out Events scheduled county-wide The Sheriff's Office will sponsor National Night Out events in August in Key Largo,lslamorada, Marathon and on Big Pine Key. All of the events will feature food, refntshments, and a great chance to meet your neighbors, membenl of the Sheriff's Oftice from a wide variety of divisions, departments and special teams and many others who are involved in the field of Public Safety here in the Florida Keys. The goal of National Night Out is to bring the community together to discuss how we can all make our neighborhoods safer and more secure in the future. The Shertft"s OffIce will have extensive Crime Prevention informallon to share at the event. Community members wlllleam how to heighten their crime and drug prevention awareness. The Sheriffs otnce hopes to generate support for, and particlpetion In, local antkrlme programs and strengthen neighborhood spirit and police-community partnerships. Everyone participating will send a message to criminals letting them know that Monroe County neighborhoods are organized and fighting back against crime. "This yearly event is an important one for agency. We get the opportunity to meet the people we are charged with serving and protecting,. Mid Sheriff Bob Peryam. "National Night Out is a lot of fun for us, and for those who attend. I hope everyone will take this opportunity to meet their neighbors, learn about Crime Prevention and meet the deputies who are out there patrolling our community and keeping It safe.. he said. The Key LaI'1fO event will be TUMday, Aug..t 3rd from 6 - 8 p.m. at the Murray Nelson Government Center, baYlide 102mm of Highway U.S. One. Captain Lou Caputo and Lieutenants Nancy Alvarez and Corey Bryan want to invite the entire community to attend their tree event, which will take. place from . to 8 p.m. Members of the Sheriff's Office will be on hand, along with others from the public safety community: there will be food, refreshments and lots of fun. The laIImorada event will be held at Founder's Park luNday, Aug..t 3rd from 6 to 8 p.m. Captain Don Fanelli and II Mitch Horn invite everyone to join them and have some fun. Visit with members of the Sheritr's otIice, Islamorada FireJRescue and enjoy free food and refreshments. For the first time, the Lower Keys Sheriffs Office will hold a National Night Out event on Big Pine Key, at the Big Pine Community Park fromT......y, Aug..t 3n! from 5 -7 p.m. This event win feature a special appearance by Farmer Jeenne SeWnder and a sUtction of animals from the Sheriffs 0fIIce Animal Farm. The Fish and 'Mldllfe Conservation Commission, Florida Highway Patrol, Border Patrol, BIg Pine Fire Deptlrtment and Key west Police will also be there; Major Schweinsberg of the Big Pine Road Prison will cook hamburgers and hotdogs on his traveling griU. The IIarattton event will be held on Wed......, Auguet 4tt1 from . to 8 p.m. at Marathon Community Park. There will be free food and refreshments, music by OJ TIto and residents will be able to visit with members of the Sheritrs 0fIk:e, Marathon FirelRescue, the U.S. Coast Guard and many others in the fleId of public safety. Stick around and enjoy a friendly game of softball as well. The Bloodmobile will be on hand at the Community Park beginning at" p.m. 7/15/2010 MONROE COUNTY SHERIFF'S OFFICE REQUEST FOR ASSET FORFEITURE FUNDS Department; District 4/5 Patrol District I patrol District 7 patrol District 6 patrol Phone Number 305-289-2430 305-745-3184 305-853-3211 305-345-0776 Requestor's Name; Capt Chad Scibilia Lt. Gene Thompson Lt. Nancy Alvarez Lt. Mitch Horn Item(s)/Initiatives Requested: Funds for Annual Nation Nite Out event county wide Description of How This Request Will Benefit Law Enforcement Efforts: National Nite Out is designed to heighten crime and drug prevention awareness, generate support for, and participation in, local anticrime programs. Strengthen neighborhood spirit and policewcommunity partnerships, and send a message to criminals letting them know the neighborhoods are organized and fighting back. This event will help build the community's trust in their Law Enforcement Cost of Item(s)/Initiatives (To include shipping and any other ancillary costs): An approximate Requesting $8000.00 for supplies, banners, shirts, glow lights, child ID kits, shirts, food and ( To be divided evenly among the four districts r/(ot1J J-e1"r ' (1.01 (eo. Detail other funding sources explored to fund this initiative (this explanation should include a statement regarding the requestor's existing budget and all other options explored): None Timeframe to Integrate Items/Initiatives Into the Law Enforcement Effort: The event will be held on August 300 and is a one day event all efforts and resources will be on this date. \-.< ...~.' ..~" " ~fl"'\ ,;..0 '~~ ":. A'... ';:. rrt ~~O ..g U' - ,.., i-i., -<;. 1:-~'" -" .- ~~ Approval of Chain of Command: Requestor: ~7 ~~ T Printed Name~L~o~.rc.., ~~ ~ Liou-.,t: ~: __ ~ t. Pri~red Name: G,:,... 4z""f.r.., Captam: ,...:;} ("; ,- , Pnnted Name: / Major: Colonel: Comments: Finance Director: Approval [ Denial [ Comments Regarding Decision: General Counsel: Approval [ Denial [ Comments Regarding Decision: Statement By Chief Law Enforcement Officer: Signature: Printed Name: Printed Name: 'if'~ I7PY Date: Date: Date: Date: S-.2PIO Date: -S~zf-tc Date: V-::..?6' -; CJ Date: Date: o""'~. National Night Out - Gallery Page 2 of4 Home I .EAQ.5. I Links I Join NATW! I New Soirit Newsl NATIONAL NIGHT OUT 2010 fJ,rnerico's N ig hi Abcut NNO Registration Superstore Gallery NNO Map Awmd \Vinnt National Night Out Gallery National Night Out Photos Take a look at some recent National Night Out photos from across the nation and around tl National Night Out 2009 Click thumbnails to view larger images. '-'~ .'-4 ~~ ~. " ~ ; ........ rwI.,...,..... . ~ ~,l kot .~ 1 ,~, . t ~ . - *- "10 . ", ... \ lil \ ~.'$ ., ~. f IIMI ,~ .1" ~ 1,) -, '--. . . ~~1 '," '.1 ," , i .... ,~ \~ -- r' .,. \ . \ ~ li~ /'t't' ~\,-' .~ . ' , http://www .nno .org/nno/ gallery .html If . ti"., ~ ~!\*' .~_~ ~~lf, ........ .... .~ -,..r ..~ I ~"~~ 1t~ , .- , , JP ..1'" ~ f ",,?~"fl'-' t.i- , .' 'f ~J ....! ! f!jJ t ~I>-.. - J io'!" , , .... 1IIlt~ ,~ l; r""I r~j 'flU \ .... ~ . .J ,; :Q - ~ " ~ . ( '" , . i r t ~ , - . . r..... ..,.. ~ "- ',- 't -~ I I I 1_" . '.<:-:',,; ~ .;. " I I,' ,'::'-" 5/26/2010 National Night Out - Gallery ~, ~fi Al . ; . .~',..,.. ': H ,I ~" ",," . rv., ~ 'I~JmgnIU .. "IIV , ~:: rr ". J '- y ~ :;, \ J' I ~ .g ~ .,.- t~ ' .~ ... r . I .......,~.'... ~..~> :'.'~'.d- .",._,..' . ,. ,.- c'. , . .4 'r4 ,~ . ~.:-a. ~ , . \1'" .1 ~ j;<(, . . ,,!'V ~, - . .v ~ .. .A n. , , -_~. ,.,..1. .{,~ -~ , '. . . , . - - '. , ;'., ..... '.;,f . -,:,. . Photo galleries from previous National Night Out events: >> 2006-2008 National Night Out Gallery >> 2004-2005 National Night Out Gallery >> 2002-2003 National Niqht Out Gallery Stars of the Night Light Up the Nation Page 3 of 4 ....~., Ii ..... .~~~.... '.' ..".,' . ..-. ,.'~ . I ~\- J "....1 """"",, Watch National Night Out video highlights from various cities across the USA. ~ If your community has a recent National Night Out photo that you would like to add to Ol please send your color print to: http://www .nno.org/nno/ gallery .html 5/26/2010 National Night Out 2010 Superstore NNO SUPERSTORE 2010 Page 1 of2 I Ordering Info II View Cart II Checkout I If you are not yet registered for National Night Out, please register today! You'll receive a free NNO Organizational Kit full of information about how to make your Night Out a big success. REGISTER TODAY :#110 National Night' i#118 N.tional Night ~._" I 8uy Now I I Buy Now I #822 NNO 2010 #823 NNO 2010 I ~ ~.;~~ I Buy Now I I Buy Now I I Buy Now I I Buy Now I I 9uy Now I #815 NNO Pencils #818 NNO Mini- .. ....., ...----, --,---- ----- , #820 NNO Coloring .. Activity Book #816 NNO #814 NNO 2010 iJ 'i"1l [I I auy Now I I I I' I I 8uy Now I auy Now Buy Now #821 NNO Punch Ball .'.; ... '~", '" . ."f." , .' I Buy Now I #900 Public Service Announc:ement with I Buy Now I , #824 NNO Relective Awareness Bracelets ~ #825 NNO Flashing #826 NNO Flllt #827 NNO Finger f-.I ~~r_ I Buy Now I I Buy Now I I Buy Now I I Buy Now I #955 Community W..tch Adml nistrlltlon http://www.nnosuperstore.coml Featured Item New! The official NNO 2010 T -shirt Is ash grey. Available In youth and adult sizes. Order today! _~a..!~__~~?.PR~ng ._.___.._.__.___ Because some browsers don't su pport secu re transactions, we offer all checkout forms in both secure and unsecure versions. Please place credit card orders using the secure form only. Trademarks Important Notlcel The National Night Out (NNO) name, logos, and slogans are federa lIy reg istered tra dema rks of the Nationa I Association of Town Watch. The name or logo may not be reprod uced onto wearables or any other type of promotional product. Unauthorized use or any tradema rk infringement will be subject to lega I action as defined by the U,S, Patent and Tra dem8 rk Office Shipping _________._~._,____.__.__n._ Domestic (Continental US) Shipping Charges Order Subtotal Shipping Fee $0 to $100. $100,01 to $200. $200.01 to $300. $300,01 to $400, $400.01 to $500. $500,01 to $700. $700.01 to $750. above $750. $9.00 $14.00 $19.00 $26.00 $32.00 $37,00 $41.00 $43.00 Contact Us National Association of Town Watch 5/26/2010 National Night Out 2010 Superstore '#970 NNO Barbecue Apron Themi!l Music III(}-- I Buy Now I Manual #828 NNO Jotter #972 NNO Sport #974 NNO Zippered #976 NNO Menalle [I]'~[i - I I I Buy Now I Buy Now I Buy Now I I 8uy Now I ! _-'-oc)"chi'id"'iD-iCits'" :#950-B~k.caPt8i.nis' Hand SOok #125 NNO Navy #130 NNO Red Hooded Sweatshirt Hooded Sweatshirt [j1[1] """,," '.:::1:81 ". I ~ ',"""",,,,.- ~L~ " .". ~ ,. ! ., , . ....., \....~ . i. .~::.~ f' >~I I Buy Now I I Buy Now I I Buy Now I I!!mII #471 Kold Collar #472 Duffle Ball ._.1~~_1 Copyright @ 2010 National Association of Town Watch. National Night Out'M is a registered trademark of NATW. Unauthorized use is prohibited. Website by Starbits Stud ios. Inc. http://www.nnosuperstore.com/ Page 2 of2 I Wynnewood Road, Suite 102., PO Box 303 Wynnewood, PA 19096 Call: 600-N1TE-OUT Fax: 610-649-5456 E-mail: info@natw.org 5/26/201 0 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 18.2010 Division: Bulk Item: Y es ~ No Department: Staff Contact PersonlPhone #: Tamara Snider / 292-7092 Monroe County Sheriff s Office Grants AGENDA ITEM WORDING: Approval of First Amendment to MOU between the Monroe County Sheriffs Office and Monroe County Board of County Commissioners in order to receive an additional $350,000 in funds from the UASI FY 2008 Bomb Grant / Homeland Security Office of Domestic Preparedness with the City of Miami, which will be used to purchase bomb equipment approved by the granting agency. ITEM BACKGROUND: In September 2009, the U.S. Department of Homeland Security, Office of Domestic Preparedness, through the State of Florida, Department of Emergency Management, provided a grant to the Miami urban area in the amount of $11.3 million dollars throught the Urban Area Security Initiative (UASI) program FY 2008. In January 2010, the BOCC approved an agreement between the City of Miami and Monroe County setting forth the terms and conditions whereby Miami would disburse and the County would accept funds to accomplish the goals of the grant program. In May 20 10, the BOCC approved an MOV between the Sheriffs Office and the County, whereby the Sheriffs Office would receive $201,720 in order to purchase law enforcement equipment. Subsequent to approval of the MOU, Monroe County was awarded an additional $350,000 from regional funds from the same sub grant for the purchase of bomb squad equipment as well as other items. The Transaction will be reported on FYIO for both the Sheriff and the BOCC PREVIOUS RELEVANT BOCC ACTION: MOU dated September 30, 2009 between the City of Miami and Monroe County was approved at the BOCC meeting of January 20,2010. MOU between MCSO and Monroe County was approved at the BOCC meeting of May 19,2010. CONTRACT/AGREEMENT CHANGES: Increase in dollar value by $350,000; no matching funds. ST AFF RECOMMENDATIONS: Approval TOTAL COST: $350.000.00 BUDGETED: Yes.....x..- No COST TO COUNTY: 0.00 SOURCE OF FUNDS: FY 2008 UASI REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Ally ~ O~rChasing _ Risk Management DOCUMENTATION: Included X NotRequired_ DISPOSITION: Revised 11/06 AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe County Sheriff Contract # - Effective Date: 09/30/2009 Expiration Date: 05/31/2011 Contract Purpose/Description: First Amendment to MOU date 5/19/2010 between Monroe County and MCSO, in order to receive additional $350,000.00 from UASI Grant FY 2008 Contract Manager: Tamara Snider 292-7092 Monroe County Sheriffs Office (Name) (Ext.) (Department/Stop #) for BOCC meeting on Aug. 18,2010 Agenda Deadline: Aug 3, 2010 CONTRACT COSTS Total Dollar Value of Contract: $ 350,000.00 Budgeted? Yestzl No D Account Codes: Grant: $ 0.00.. County Match: $ 0.00 Current Year Portion: $ - ----- ""'II ~-J2513- ~~-_ - - - - ............... - - - - ~ - - - ----- ADDITIONAL COSTS Estimated Ongoing Costs: $O.OO/yr For: (Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.) CONTRACT REVIEW D~tl In Division Director 11J. to Date Out Risk Management ~I b O.lT'B.lPurchaSing _0 YesD No If" County Attorney 1IQ,:t/~OtO YesD NO~ /' o Comments: OMS Form Revised 2/27/01 MCP #2 AMENDMENT (FIRST AMENDMENT) TO MEMORANDUM OF UNDERSTANDING BETWEEN MONROE COUNTY AND MONROE COUNTY SHERIFF'S OFFICE REGARDING FY 2008 UASI GRANT THIS AMENDMENT (FIRST AMENDMENT) TO MEMORANDUM OF UNDERSTANDING ("Amendment") is made and entered into this day of , 2010, by and between the Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriffs Office, hereinafter referred to as "SHERIFF." WITNESSETH WHEREAS, on May 19,2010, the Board of County Commissioners approved a Memorandum of Understanding (MOU) between Monroe County, Florida ("COUNTY") and the Monroe County Sheriff s Office ("SHERIFF"), in order for the COUNTY to disburse to the SHERIFF and in order for the SHERIFF to accept $201,720.00 from a grant in the total amount of $320,004 awarded to Monroe County from the Urban Area Security Initiative ("VAS I") FY 2008 grant program from the U.S. Department of Homeland Security Office for Domestic Preparedness to the State of Florida Department of Community Affairs and a subgrant awarded by Florida DCA to the City of Miami; and WHEREAS, subsequent to the above-referenced MOD, the COUNTY applied for and was awarded $350,000 in additional funds from regional funds available via the same sub grant for the purchase of bomb squad equipment as well as other items; and WHEREAS, the SHERIFF has agreed to purchase law enforcement bomb equipment for use by the SHERIFF in accordance with the COUNTY'S agreement with the City of Miami; and WHEREAS, the parties wish to amend the MOD approved by the BOCC on May 21, 2010 in order to incorporate the additional $350,000. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree to amend the MOD as follows: 1. Paragraph 4 of the MOU is revised to read as follows: FUNDS - The total project budget to be expended by the SHERIFF in performance of the services set forth in "Attachment A" and "Attachment B" of this agreement shall be the total sum of$551,720.00 and matching funds of $0.00. All funds shall be distributed and expended in accordance with the grant agreement. 2. A new Attachment B, updated to show the additional $350,000 in funds to be received pursuant to this grant, is attached hereto and made a part of this MOU as amended, Monroe County Sheriff's Office - AMENDMENT (FIRST AMENDMENT) TO MOU UASI BOMB FY 2008 Page 1 of 2 3. In all other respects the terms and conditions of the MOD approved by the BOCC on May 19,2010 remain in full force and effect. IN WITNESS WHEREOF, the parties to this Amendment have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) ATTEST: DANNY L. KOLHAGE, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor/Chairman MONROE COUNTY SHERIFF'S OFFICE Title .~/ Witness I MONROE COUNTY SHERIFF'S OFFICE APPROVED AS TO FORM: ~ , ~t'c~" ~/e;-L--'-~___ MARK L. WILLIS G ENElJA~OUNSEL DATE: ?%i!t~1 {J Monroe County Sheriff's Office - AMENDMENT (FIRST AMENDMENT) TO MOU UASI BOMB FY 2008 Page 2 of 2 Monroe County Emergency Management 490 63rd St. Ocean Suite 150 Marathon, FL 33050 Ph: 305~289-6018 Fax:30S~289-6333 MEMORANDUM DATE: 12/09/2009 TO: Kathy Peters County Attorney Office FROM: Jose Tezanos SUBJECT: UASI FY08 City of Miami MOA FDEM Agreement 1005-48-11-23-02-195 Hi Kathy, we are attaching four (4) original copies of the above subject for review and approval by your office, OMS, and Risk Management. We would like to enter this item in the January 20th, 2010 SDCe meeting. Please return copies to this office, Thank you for any assistance you may provide, Jose ATTACHMENT A (' ( P;~Nf !?fCEIVE '4 .~ 2008 Ui-\SI Regional Project Rankit.~ S e 'Ie. D ..), I'f ~ ....- /, f"f~,~ f;{:'iJ. t.Jq;/7 "rt 2008 SFUAWG Approved Regional Proj~ctEl Description of Project Budget Final Budget Cummulative ell w .5 ll: Submittal 'E. 0 'r; () III CI.l is WebEOC Adminstration $ - $ 300,000 $ 300 000 EM 50 WebEOC Resource TVDinQ $ ~ $ 239,600 $ 539,600 EM 47 Virtual Fusion Center - Two Intel Analysts for $ 280,000 $ 280,000 $ 819,600 LE 45 Broward and Palm Beach Countv UASI Project Planning and Coordination - Sustain $ 637.536 $ 556,000 $ 1,375,600 EM 44 Project Office, Training Coordination, UAWG support, etc. Virtual Fusion Center - One [ntel Analysts and $ 280,000 $ 280,000 $ 1,655.600 LE 43 Project Manager (2 positions in Miami-Dade Police Deoartment) Regional PT&E. Sustain regional planning, training $ 1,785,958 $ 1,000,000 $ 2,655,600 EM 40 and exercise oroaram Citizen Corps. Establish a regional Citizen Corps $ 375,000 $ 400,000 $ 3,055,600 EM 40 . . Virtual Fusion Center - Information Systems and $ 120,000 $ 120,000 $ 3,175,600 LE 38 connectivity -Virtual Fusion Center (equipment for each county) Critical Infrastructure Coordinator (FDLE) $ 75,000 $ 75.;000 -..$ 3,250,600 LE 38 Reaional Plannina Initiative $ 875,000 ./' '-'., $ 3,250,600 EM 37 lED Capability Enhancement - Monroe County $ 2,167,051 $. 350,000 '-,--.$ 3,600,600 LE 34 Bomb Squad equipment to enhance capabilities to ~ ."1--') prevent, detect, and respond to Improvised Explosive Enhanced Emergency Response Vehicle (EERV) $ 1,500,000 LE 31 RDSTF Surveillance Eauioment $ 167,500 LE 16 R-LEX ~ 2 Year R~LEX Maintenance (BSO is $ 658,178 LE 6 recioient) Risk Management - System for assessment and $ 670,000 EM 3 prioritization of critical infrastructure and threat on a regional basis (joint program with the Tampa, Orlando and Jacksonville UASls) South Florida Planning Conference $ 125,000 EM 2 Virtual Fusion Center - Metadata Planner + %5 $ 194,955 LE 0 State Fusion Centers" Link fusion centers across the $ 380,000 EM 0 Preparedness Planning - Create preparedness $ 560,000 EM 0 planning networks and communities to integrate citizens and the private sector with other key planning efforts Total $ 10,851,178 $ 3,600,600 T page 1 of 1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Janu8ty 20. 2010 Division: Emergency Services ~.1.0i I Bulk Item: Yes..L No Department: Emergency Management Staff Contact Person: Jose Tezanos X6325 AGENDA ITEM WORDING: Approval ofa Memorandum of Agreement with the City of Miami dated September 30,2009 concerning an United S1at:e$. Department of Homeland Security's Office ofOrants & Training (OG&lj, through the State of Florida Division of Emergency Management (FDEM) sub-grant (Agreement"# 1 ODS-48~ 11.23-02-195), and authorization for the County Administrator to execute any other required documentation in relation to the application process. ITEM BACKGROUND: The United States Department of Homeland SecwitYs Office of Grants & Training (OG&lj, through the State of Florida Division of Emergency Management (PDEM),.luis subgranted the Urban Area Security Initiative (UASI) Grant Program, FY 2008, to the City of Miami, Miami-Dade and Monroe Counties, and the City of Hialeah in the amount of$1I,271,88S.00. This program targets homeland securitY funding to '1righ threat" urban areas in order to prevent, respond, and reco acts of terrorism Monroe County is receiving $320,004.00 and it breaks down as folio ; MCSO $201, 20.00 and MCBM $118,284.00. PREVIOUS RELEVANT DOCe ACTION: The UASI FYOS. FY06. and VASI FY07 were approved on the March 15. 2006, May II, 2007 and March 19,2008 BOCe meeting respectively. . CONTRACT/AGREEMENT CHANGES: N/A -. STAFF RECOMMENDATIONS: It is appropriate to accept VASI FY08 Grant award. The Monroe County Sheriff Office to provide the MCBOCC a MOU to apply for reimbursement of funds. A revenue fund to be established by OMB. TOTAL COST: $ 320.004,00 BUDGETED: Yes_ No ----.X COST TO COUNTY: NONE SOURCE OF FUNDS: VASI Grant REVENUE PRODUCING: Yes _ No..x AMOUNT PER MONTIl_ Year_ APPROVED BY: County Atty 1L- OMBlPurchasing ....K- Risk Management..,X DOCUMENTATION: Included X Not Requircd_ DISPOSITION: Revised 8/06 AGENDA ITEM ## MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACTStJ1vflvfAR.Y Contract with: City of Miami Contract ~'" ... -- - Effective Date: Expiration Date: 10I>S-48-11N23-02NI95 November 20. 2009 May 31. 20ll Contract PurposelDe'scription: The United States Department of Homeland Security's Office of Grants & Training (OG&T). through the State of Florida Division of Emergency Management (IDEM), has subgranted the Urban Area Security Initiative (UASI) Grant Program, FY 2008, to the Cit ofMiam~ Miami-Dade and Monroe Countie and the Ci of Hialeah in the of II 620 600.00. Monroe C' 0 004.00 . br down as follows' MCSO $201 720.00. and the MCEM $118 284.00. The MCBOCC will need a MOU from the MC Sheriff Office. A revenue fund needs to be established. Contract Manager: Irene Toner (Name) 6065 (Ext.) 14 (Department/Stop if) for BOCC meetin on Jan. 20 2010 endaDeadIine: Jan. 5 2010 CONTRACT COSTS Total Dollar Value of Contract: $ 320~004.00 Current Year Portion: $ 320,004.00 Budgeted?YesD Nol8J Account Codes: 125-_-_-_-_ Grant: $ 320,004.00 _-____...._-______-_ County Match: $ 0 __-_-_-_-_ - . - - ------- ADDITIONAL COSTS Estimated Ongoing Costs: $O/yr For: N/A (Not included in dollar value above) (ee. utiliti6:- . . salaries, etc,) CONrRACT REVIEW Changes Date Out Date In Needed Reviewer Division Director - YesDNoO Risk Management - YesD NoD O.MB./Purchasing - YesDNoD County Attorney - YesDNoD Comments; '!Cit!' of jlNiami I'EDRO G. HERNANDEZ City Mallager MAURICE L. KEMP Fire Chief December 7. 2009 Jose Tezanos Emergency Management Planner Momoe County 490 631li Street Ocean, #150 Marathon. FL 33050 RE: Memorandum of Unde1"standine for VASI FY 2008 State Contract Number 10DS-48~11.23..o2-19S Dear Mr. Tezanos: Please find enclosed the executed 2008 UASI agreement, its Resolution, as well as the Memorandum of Agreement between the City of Miami and Monroe County. establishing the parties' responsibilities in connection with the implementation and support of the Urban Area Security Initiative Grant Project FY 2008 administered by the City of Miami's Department of Fire-Rescue. Please process and sign and return (3) originals. Should you have any questions concerning this submittal or require furtber information. please contact me at (30S) 416-5429 or kjordahl@miami~ov.com. Sincerely, ~~~ Project Coordinator Miami Urban Area Security Initiative City of Miami Department ofFire--Rescue Ikj Enclosed DEPARTMENT OF FlRE-RESCUElAdmlniSltlltion 1151 N.W. 7~' Street/ Miami, F13JI36/(J05.l 575-5216 MEMORANDUM OF AGREEMENT FOR PARTICIPATING MIAMI UASI GRANT 2008 AGENCY UMonroe County" This Agreement is entered into thjs:?:a""- day of Se.j.~k- , 2009, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Monroe County, (the "Participating Agency"). REelT ALS WHEREAS, the U,S. Department of Homeland Security (USDHS) is providing financial assistance to the Miami urban area in the amount $11,271,885 dollars through the Urban Area Security Initiative (UASI) Grant Program 2008; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2008; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2008 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2008 Urban Area has been defined as the CIty of Miami, Miami- Dade and Monroe Counties, and the City of Hialeah, and anticipates sub-granting a portion of the UASI funds in accordance wfth the grant requirements; and WHEREAS, the City Commission, by Resolution No. Oq- 04/3 , adopted on'$,i. 10, ~n!) 1, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and itS surrounding jurisdictions ability to respond to a terrorist threat or act. vfJe I fUr(fIf oq -) 7 ftJ IJ Page I ofl 0 NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2008 which was made available by the U.S. Department of Homeland Security and the' State of Florida Division of Emergency Management (FDEM). B. This Agreement 'serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II. SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2008 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state fUnctions. III DEFINITIONS A. Critical Infrastructure. Any system or asset that if attacked would result in catastrophic loss of life and/or catas1rophlc economic loss management of resources (Including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. Page 2 of 10 B. Core County. The county within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2008. The UASI Grant Program 2008 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism. D. National Incident Management System (NIMS). This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the Incident command system; m!)lti-agency coordination systems; unified command; training; identification and E. Urban Area Working Group (UAWG). The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to selVe on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant. F. UASI Grant Program 2008. This grant is .being provided to address the unique equipment, training, planning, and exercise needs of large high threat urban areas, and program activIties must Involve coordination by the identified core city, core county/counties, and tl1e respectIve State Administrative Agency. Funding for the UASI Grant Program 2008 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism for the selected urban areas. Page 3 of 10 G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core cIty or county/counties have established formi:!'. mutual aid agreements. IV. SPONSORiNG AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire- Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with the. FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which wHl in turn guide the development of an Urban Area Homeland Security Strategy. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, pUblic works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POCo F. Complying with the requirements or statutory objectives of federal law. G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant application. H. Following grant agreement requirements and/or special conditions. Page 4 of 10 I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsIbilities of the Sponsoring Agency. B. Developing sub-grants for municipalities within each county iri accordance with UASJ Grant Program 2008 requirements. Participating Agencies and sub-grantees must abid.e by the grant requirements including budget authorizations, required accounting and reporting on fund usage, use of funds only for the intended purpose, and tracking of federally funded assets. C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases of equipment or services. D. Complying with all UASI Grant Program 2008 requirements. E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Homeland Security Strategy. F. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health . G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security Strategy. Pa.ge 5 ofl0 H. Complying with the requirements or statutory objectives of federal law. L Ensuring satisfactory progress toward the goals or objectives set forth In the grant application. J. Following UASI Grant Program 2008 agreement requirements and/or special conditions. K. Submitting required reports as prescribed by the Sponsoring Agency. L. Maintaining an equipment Inventory of UASI purchased items, VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a tImely fashIon. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida. C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. Sponsoring Agency and Participating Agency are subdivisions as defined in SectIon 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent pennitted by law. Nothing herein is Intended to serve as a waiver of sovereign immunity by any party to which sovereign Immunity may be applicable. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. Page 6 of] 0 E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A Financ!al and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and OMS Circular A-133. B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recIpients of UASI Grant Program 2008 assistance for audit aJ)d examination purposes, provided that. in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through anyauthorlzed representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 45 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, includIng partial calendar quarters, as well as for periods where no grant activity occurs. D. Submit Categorical Assistance Progress Report to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availablIity of funds and the continued mutual agreements of the parties. . Page 7 of 10 VrII. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not Illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated by a court of competent Jurisdiction, shall be considered inoperable andlor superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be modified or amended only with the written agreement of each of the parties. D. This Agreement may be terminated by either party on thirty (30) days written notice to the other party, E This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. F. This Agreement may be executed in several parts, each of which shall be considered a valid Agreement, provided that each of the parties to the Agreement has executed at least one (1) original copy of the Agreement and has transmitted copy of the signature page hereof to the other parties. G. This Agreement will end on May 31, 2011, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. Page 8 of 10 /' ( ATTEST: SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida BY:~~;~ CL dk~ Priscilla A. Thompso~ ~ City Cieri< '7 ~ 30 ,.. cJ ( dez BY: . Pedro G. He City Manager APPROVED AS TO FORM AND CORRECTNESS: .- .'-'-'"""S' BY: Julie O. Bru City Attorney LeeAnn Breh ; Director Risk Management " . -:: ~ ~ " -.. .:- < PARTICIPATING AGENCY uMonroe Countyn - . .. .... :,.. c.:'. :"(" i ,~; i i ~.' .(~:~.::~'< '";':"!' .. ~~!~(,. () "'''i.'' " f). .J-. 1 ~a.&J.C.~ Name: Danny L. Kolhage~ Clerk ,/~ 01/0 Title: TITLE: Hayor/Chainaan Page 9 of 10 APPROVED AS TO FORM AND CORRECTNESS: . fIa)fl /-z,..- f s-- 7t:09 . """""F Page 10 of 10 ;,' .. ."\: ..,c,.::....>.:.~".:.:SrATE<~OF<IFLORIDA..:. "....... .'/"': . ': ; ',. ",' DIVJ$.IO~ ':<>F.~:E~I,:'~9,~'NCYMANAG~~ENT' '. ' ,.;:::FINANCIALHISTORY: REpOJ{T/Q~ARTERL Y STATUS REPORT, ...: ,... . :.:'. ,:::\f,ORJVI$.:fAt\lD.~.:. " , I'. . , " . . -. . . GRANTEE: (c:I1eck the quarter of submhll;ioll alon9 Yi1th year} QUARTERLY REPORTING DUE DATES JANUARY 1 - MARCH 31 - Due no Jaterthan April 30,_ APRIL 1-JUNE 30':"'Du8 no later than July 31, _ JUL V 1 - SEPTEMBER 30 - Due no later than OCTOBER 31, _ OCTOBER 1 - DECEMBER 31 - Due no lalllr than January 31,_ AGREEMENT # r:';~;';~n:::'~:;'iY:,i~::.:~i./::::,;c::.tr';1;.';ij::,:.(ii~i;t~~;~~'~~~~G1~ll~~~I~~~i~iil;~~~~~g'~&1~+~k~~':?:',' ::~;~\}~~,::t;~ V(~1:~:lt.:k;~~~I;f~?9~g~TI~\~-}';:~~ .n~~j~':~~f:~;W}~;'i~~'.:~:H~ tF.4N~s1?c.p"~.Nq~Q':";:':~ 1. Planning Costs 2- organizatIonal Activities (limited to 25% of the total UASI award) 3. TrainIng Costs 4. Exercise Costs 5. EquIpment Acquisition Costs 6. Management and AdminlstratJon Costs (limited to 3% of the total award) 7. TOTAL EXPENDITURES TOTAL PAYMENTS PREVIOUSLY RECEIVED I hereby certify. that the above costs are.true and valid costs Incurrsd In accordance with the project agreement. Signed This infonnatlon must be' clearly linked to the project TlMELlNE. DELlVERABLES AND THE SCOPE OF WORK. '" Report evsnts,.progreas, delays, etc. that pertain to thIs project (Attach additional pages(s) if needed) STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT Department of Homeland Security 2008 Urban Areas Security Initiative (UASI) CONTRACTUAL FORMS and REQUIREMENTS Quarterly Financial History Report! Status Report (Form 1 and Form 2): 1. These reports ~ completed In full quarterly. These are required reports and must be submitted within 30 days of the end of each report Pfl'rlod In order to be considered In compliance with the terms of the contract. 2. These reports are to include, but not be limited to, the work that has been completed. the work in progress and the timeline of the work left to be completed. If any delays from the original timeline have occurred, specify the reason and revise the completion timeline. 3. If expenditures do not occur during a given report period, Forms 1 and 2 should be submitted wIth complete informallon clearly linked to the project. Reimbursement Request (Form 3), Detail of Claims (Form 4) and Budget Detail Worksheet (Form 48): 1 These forms are to be flied as needed. Complete Reimbursement Request by entering all information needed for reimbursement. 2 The Detail of Claims form must accompany the Reimbursement Request form, along with the Budget detail Worksheet 3. The Reimbursement Request form must be signed by the contract manager or someone with equal authority. Claims are to be submitted to the following address: STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT BUREAU OF RESPONSE DHS GRANTS UNIT - Attn: (Carolyn WashIngton) 2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100 Close Out Report - (Form 5): 1. Close Out Reports are due as soon as the final payment has baen made and all flnel expenditures have occurred. 2. The contract cannot be considered closed until the Close Out Report has been received. Documentation of project expenditures: 1. Grantees must maintain documentation of expenditures for a minimum period of five years following the close of proJecUprogram operations unless audits require a longer pertod of time. 2. Grantees should maIntain a financial file with copIes of back-up documentation for all paid project/program expenditures made by the grantee during the grant period. Documentation of exoBndllures aaainst the oroaram will be reviewed and verified durinQ on-site monltorlnQ' visIts or when necessarv bv the DEM staff. Acceptable documentation includes copies of purchase orders and paid vouchers, paid Invoices or cancelled checks, payroll vouchers, Journal transfers, etc. These documents should be submftted when requesting reimbursement. 3. In order to document hours worked on the program by permanent or temporal)' staff, the grantee may use its own time and attendance forms. 4. All claims for reimbursement of expenditures must be submItted on the approved DCA financial reporting forms. ClaIms not submitted on the OrOoer form cannot be orocessed and will be returned for corrections. IF YOU WISH TO OBTAIN THESE FORMS ELECTONICALL Y, PLEASE NOTIFY YOUR CONTRACT MANAGER ",: :" STATE OF.FLORIDA. · . .. : DIViSioN OF EM~~~ENCY N1ANAGEMENT, : ::.: .... ..<:',:" . :.::.... ':::~. REIM~~~~Er~1"E~T' ~e.~UE~T.'.,':' .: ...:.:,.:'<.....'.'.:....:..::.,>.,., .: ,::.:.F'.9.~~..3. :.::<. ',' :":' < . I .' .,' '."_ .. ~:, '":", c. ..' . ..; ~ -. . :..:.. '.. '...... . ..' ': . .;, . '.,.-. '". . I . . . . :.. '. ~". ," '..' " . .. :, l"' ., " ." <'. .: . :.:~"":'.:.>....L._ Grantee Pavment date Address P avment # Phone # Aareement # Aoreement Amount COSTS INCURRED DURING THE PERIOD OF: I I through I I }r.,......IL~'~~-,:.~~"...'"~.T5'.I)'................,;".,..:-:-~ 1'....".~~J~....,...,c...j,..... "..,....'....H. d 1.:- ..."..,............. ,l",'~.,.~' ......,.., ,~. '~"~.' .,_................' _c, ......c..... I.~" ."_', ..-:,,~. :..'l''''....A.'...'~H'........'..~~...c~-..~ ~_'~' . .....'1' .,,~...." ~ ,...._....,.... ,......'~~.C..,..~'.,_......~_ ':\'I~.~ ~,:,.:,'~!:{~.: "t!<'!:,.;l;'sit';}'({~i!i'~;iTHIS~iMUS:Ji:BE;ACCOMPANIED:BY/THE'DETAIL(:0F; EXRENDITURE.Srf.ORM!}ttFJf?~~)~;:&Vi} 1..:.:i'''';''';a.&...:.r.-~~~1~~~....."....:...~-.Jo__.._....._......._~.._... ...'>I~I-~"".'......._....."., ....M~i-A-.--:....:......._-.....'.-.._...____.....__.___LCJ,I.~.......~.....-'...,i;......---=........_:..-..._-'"'"~"'....~.....__......,................LJ..~L:.J,:.,...e~_ 1. Planning Expenditures $ 2. Organization Activities Expenditures $ (limited 10 25% Dfthe total UASI award) 3. Training Expenditures $ 4. Exercise Expenditures $ 5. Equipment Acquisition Expenditures $ 6. Management and Administration Expenditures $ (limited to 3% of the total award) 7. Total Expenditures $ I hereby certify that the above costs are true and valid costs incurred In accordance wIth the project agreement. Signed Contract Manager or FinancIal Officer i~~~?1~~R~w~m.t~ri!&~m~t~Thi!i~~~l1J~~1Ft01twg~~(tr.f21ff~;f0~;f~~:41~1J1~~~~J~t;l.i~~!~~~I TO BE COMPLETED BY OEM STAFF AGREEMENT AMOUNT PREVIOUS PAYMENT(S) THIS PAYMENT TOTAL AMOUNT TO BE PAID ON THIS INVOICE REMAINING BALANCE . . . '.::~::.~ i~~~ tn W 52 o c w ~ U C z E 9 ... o u. III :c t- u. o :c ~ a: f . : ;:. ':~ ~ - .~: ~li ~ t- Z w :2 Ct 0:: e. cr: t; :s ~ iii\, > c:: o )OC ~rcl ~ Ou o ~~ CJg & Q 2 ffi 0. W :I: .... f.!) z " :;) 'Q c w a:: ~ u 3:: t; 8 - !. E Q: o u. au ~ :: w en C too i CD ::) en PI a "'" a. 1 Ii.i au f- z = C) CJ) W 0:: E c z W D.. iii ~ o t- .. ~13 o~ <:)0 ,w~ 3; ~~ w .~I Ii Oil 1&,- ==~ iw 11.= too .Q> ~z -4 A..a. :&2 00 Uu I~ t;t; ::::1= :E:E ::E:E 1:l::A:: ~f ~N :sTA TE OF FLORIDA., ... . . , DIVISION OF EMI;'RGENCY MA~AGEMENT '. . . DETAIL OF CLAIMS ~;FORM 48 .:'. . ," . ...... . . "0 .' .. .. '.' THIS FORM IS BACKUP AND MUST ACCOMPANY THE REIMBURSEMENT REQUEST AND DETAIL OF CLA'MS, FORM 4A Public EducaUonlOutreach Develop and Implement homeland securlty support programs and adopt ongoing DHS national inldatives Develop and enhance plans and protocols Develop or conduct assessments Establish, enhance. or evaluate CItizen Corps-retated volunteer programs Hiring of tuR or part-time staff or conlractors/consultanls to 8sslst with planning acllvlUes (not for the purpose of hiring public safety personnel fulfilling traditional pUblic safely dulles) Conferences to facilitate planning activities Materials required to conduct planning activities Travel/per diem related to plaming activIties Overtime and backfill costs - Payment of overtime expenses will be for work perfonned by award (SM) or sub-award employees in excess of1l1e established wor1< week (usually 40 hours) related to the planning activities for the development and Implementation of the programs under HSGP. Other projects areas with prior approval from G&T Overtime for Information, Investigative, and intelligence sharing actfvltles ReImbursement of select operational expenses associated with Increased security measures at cr1ticallnfrastructure slIes, Incurred durlng time periods of DHS-declared Code Orange or Yellow (limIted to 10%) or Code Orange (lfmlted to the remalnlng15%). Funds mayonJy be used I" Ihe follo\Mng authorIZed categories: . Backfill and overtlme expenses for staffing slate or local EOCs . Hiring of CIJf1tracted security for critical Infrastructure sites . PubHc safety overtime . National Guard deployments to protect crfticallnfrastruClura sites · Increased border securlly actlvl!les In coordination 'Mth CSP. HIring of contractors/consultants for participation In Informatlonllntelllgence analysis and sharing groups or intelligence fusion center activities Overtime and backfill funding for em ergency preparedness and response perSOMel attending G& T -sponsored and approved training classes, Grantees may also us e G& T grant funds to cover overtime and backfill expenses for part-time and volunteer emergency response personnel participating In GaT training, Training Workshops and Conferences -. Full or Part-Time Staff or Contractors/Consultanh; Travel Supp/ie$ other Items Exercise Planning Workshop. Grant funds may be used to plan and" conduct an Exercise Planning Workshop to include ~5ls related 10 planning, meeting space and other meeting costs. facilitation cOsts, materials and supplies, travel and exercise plan development. Full or Part-Time Staff or Contractors/Consultants - Full or part-time slaff may be hired to support exercise-related activities. Payment of salaries and fringe benefits must be In accordance with the poricies or the slate or local unrt(s) of government and have the approval of the state or the awarding agency, Whichever Is applicable. The services of contractors/consultants may also be procured to support lhe design. development, conduct and evaluation of CBRNE exercises. The applicant's ronnal written procurement policy or the Federal AcqulslUon Regulations (FAR) must be followed. Overtime and backfill cosU - Overtime and backflfl costs associated WIth the design, development and conduct of CBRNE exetclses are allowable expenses. Grantees may also use G&T grant funds to cover overtime and backfill expenses for part-time and volunteer emergency response personnel particlpating in G&T exercises. Travel - Travel costs (Le.. airfare, mileage, per diem, hotel, ete.) are allowable as expenses by employees v.tIo are on travel status fOl' official busIness related to the plannIng and conduct of the exerdse project(s). These costs must be In accordance with state law as highlighted in the OJP Financial Guide. States must also follOW state regulations regarding travel. If a slate or temtOty does nol have a travel pollc)' they must follow federal gulde"nes and rates, as explain&(! in the OJP FinancJa/ Guide, For further infonnaUon on tederal law pertaining to travel costs please refer 10 W\'\'W.OiD.usdol Qovlfinculde06l. Supplies - Supplies are Items tllCIt are expended or consumed during the course of the plannIng and conduct of the exerdse projecl(s) (e.g.: copytng paper, gloves, tape, non-sterile masks. and disposable protective e ui ment. ~~~'~~;~~!~'~~~R~'i~~~~ ~if~f~~~i~~~ .'J, nj~@:rfu~~9ii.\m&5t! ../~.~r:.~ ~: j~}~;,~.},~.~:;:rl~\:~~U~~~f ~~~:~~~ ~E:Y~;;~Jt~~ ~~~;~}1~1;~ :(?T~Hlt~}?~ re:~~~i~1~}[~t~~.~t~fi?:~\~~~rf2 ~~~.f(~:~~.~~~W ~~)_~ ~ ~::~ :~~~{~~~~~~ ~i:~'~~\~~t~I!f Cyber seciJrlty enhancement equipment ..' '. , .. '. .. ... . "Interoperable cominunlca~ons .equlp'ment '. .. '. '. .. .... ., .n: .. ~'.' ., . ."~ ,I' , .. 'j, ~ . " ' '.. ""_ . .:. ~: ,:',:'. !.:" i.::;:: .;...., .:"'.:>~ ; ".:::";;;"1' , ~','<':'>'..' , " ., ." '. : Det~~~~:~ql.JllJm~nt:.::, : .. . ',...j' '. ';1 .' : .' I . . . ..' . '..;" ..... .... .. '. 1?ii~f!ii.ml~atiorl:E[qjpmefif::;~~':::':';:~~~:'. .r.:~T:7~:'-;':"~~"T7~:':~':::~:r~'~~.:::'r~~7~"~,~:~~;;~:......"-~.~:~~:~:.~.~:..:}~~.:~::~~7;:.:.... : Medl[ia(sUpp!les'ilbd IimlledphBnn8ceuUcals:..::";: '.c,..:" ':. .,>..;.....,:... .,'. ~'::.',! ~.:) (~..',::f,.:.;. ..::. ;,;.....;'.\.../\:..:: ::.;:,. ..,' '.. PP~;iKI~jp.ii!~eHt. ::>;.', i;;;';:::;:';-'!<:~/ i"::;'-::: ;':: .;:'(::: :\<:..//\:;;, ;'. '::;'::~):.:;';;~i,; ; >'i,!, <.;.:.r" "",j'" ',l ..:..: ;'i..;:.,;.:.::.e"z;'.":'/;', ':::, ;'::"., ''', ,'.;. ~"CBRNE"i'eference'malenals",':',',":i,:;":)/'??::';:'.:~:'..;: :::,;;.;','.j ,,'~ >':, .:::;.; :::~U.;;\ Uvt:J:'~r"}~::~':'/'~.I}.. jllmlE~lt~~~~~~H:~~q~iem~$;UWJ.!;;~;f;;';Jt);;;'i;:;~!!.':;~\~\;;0;~;<';:::~'.;j;i:f~X~;:;.:~::~1i~;;&!~;';k;g;)t.n~\::j/j~.;;~~:XJ.i;;;;:K;'~t~~g1~Jij:::~i.t~\:X .l,i~iP#yiJ.i.l,'i1:~:.~c~~~irig::$Y;(~;':i::i;(: i~:)'{;;'..:;:: r.';:;:~":'.:: ::,'. '!'. ::~:.:'>;i )''"!': '.:;',::;':::;' ..' ;j{:;,:,::,,!:~,;,,:"(;:,~:::y,~/; ::::'>';::i;.;.:;~' ;~:;:~' :/:J/h.::}:;:' :~:~rf.~jWiiJ~#ij~iTI';R~~"~~0'~/R#P9~~~;~~n~'}~~jj{i#~9~#.q{fi~i!fe.ryf~:?;: :;:.:.'.:;~ ;:;:~;:;:';.:;:,}:::;'X,~:; ;~:" :<;; :;-::':';' ;i..~_~:t\'::~n(~;:';;:~.\}.,',l:'/':':,: , CBRNE Aviation Equipment CBRNE logistical support equipment Intervention equipment Other aulhorlzed equipment costs (In dude any consbuelion or renovation costll 10 this category; Written approval must be provided by G & T prior to the use of any FY 2006 UASI funds for construction or renovatlon\ '. .. Personnel Up to 15% of programma lie spendIng may be used to support the hiring of full or Dart-time staff to conduct eUaible Droarammatlo 8 ctIvlties Eligible Management and Administration Costs Hiring of full-time or part-time staff or contractors/consultants: . To assIst with the management of FY06 HSGP. . To assist wfth design, requirements, and lmplemenlalion of FY06 HSGP. . To assist with the Implem entation and administration of the Slate Homeland Security Strategy, as It may relale 10 the Individual grant Dl'OlIram. HIring of full.tlme or part-time staff or contractors/consultants and expenses related to: · HSGP application submission management activities and application requirements. . Meeling compllancewilh reporting/data collection requiremenls, indudlna data calls. Development of operating plans for Information c.oll ection and DT0C8sslnanecessarvto rellDond to DHS/G & T data calls. Overtime and backfill costs - Payment of overtime expenses will be for work perfonned bv award (SAA) or sub-award emOloyees In excess of the established work week (usually 40 hours) related to the M&A activities for the developm ent amf Implementation 01 the programs under HSGP, These costs are allowed only to the extent the payment for sucll services Is In accordance With the policies of the slate or local unit($). of govemmenl and has the approval of the state or the awarding agency, whichever is applicable. In no case Is dual compensation allowable. That Is, an employee of a unit of government may not reeelve compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefll both activities. Fringe benefits on oveTtime hours are limited 10 Federal Insurance ContrlbuUons Act (FICA), Workers' Compensa~on and UnemDlovrnent Comoensation. Travel expenses Meeting-related expenses (For a complete Ust of allowable meeting- related expenses, please review the OJP Financial Guide at hUe ://wNw. OID.Usdol.onv/FinGulde), Acquisition of authorized office equipment, including personal computers. laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the ImDlementatlon of the homeland security strateov. The following are allowable only within the contract period: . Recurring fees/charges associated with certain equipment, such 85 cell phones, faxes, ele. . Leasing and/orrentlng of space for newly hired pen;onnello administer Dmarams within FY06 UASI. TOTAL . . . . . . . .'sTATE OF F~ORrDA' '. . .., . .,.... d.,:::DivISION ,O.F EivrERGENCY.MANAGEMENT. ':::'.,.::.. ':,,:':;-'" ", '::255S"SHUMARb""dA.k: SbUL.:EVA"Ri)":",', ...... '.."' ". ..... .. ::;"':.>::\' '. '.' . TAi..lAHASSEE,"FLo"RiDA'.32399~2100:'.:', '.' :.'. ..: :::;'i.::(:;:::::;::;.:':......... lr:Jk.:;;:'D._,~.jHi;!:~~@f~t:~~i)~f:~fr~~~~i~~~~!~~~~~i~~:i7~1j'~::',lL.~~/~j,~,~'i~;!f~~H; This Form Should Be Completed And Submitted To The Department No Later Than Sixty (60) Days After The Tennination Dale Of The Agreement ',' .'.: . \. . i'.')' GRANTEE AGREEMENT # ADDRESS AGREEMENT AMOUNT CITY AND STATE AGREEMENT PERIOD :il,,.~.,;~:~l~i!::(j!r~~.~~k~~i;Jj~~i..~ii~::~(::'i~~iI!'~f; . ..f:'~J~i~~~~; 1 PllInnlnl'l Costs 2. OrganlZlltlonal Activities awardl /limited to 25% of the total UASI 3. Tnlnlno CQsU; 4. exercise Costs 5. EaulDment AcauJ51tfon Costs tI Management and Admlnlstretlon Costs {limited to 3% of total UASllIwardl 7. TOTAl.. EXPENOtTURES Total Funds Received From The Division of Emergency Management A;reement (column 4, line 7) {.~I;WJ;!;r~~!%~~~~~~~~~'~!:;;;1&~ir!~!i~~r:~~,; 1. 2. 3. 4. 5. 6. 7. TOYAL. Less Total Grant Award Expenditures (Col. 2, Line 7) Equal Balance of Agreement Owed to DEM Refund Due to State? Yes No If Yes, Refund Check Enclosed? Ves No I hereby certlfy that the .bovs cottier. true and Ylllld costs Incurred In accordanct with the proJtct Agreement, IIlld that the mllohlng fllndS, In-Itllld or cash, wert utilized tOWllrd the project In this Agreement If No, Enter Date Refund will be submitted Refund and/or final interest check arB due no later than ninety (90) days after the expiration date of the Agreemenl Make Check Payable to: Cashier Department of Community Affairs Signed CQntract Manager Or Financial Officer Date Mall to: Departmenl of Community Affairs Division 01 Emergency Management 255S Shumard Oaks Boulevard TaJlahassee, Florida 32399.2100 Contract Number: 1005-48-11-23-02-195 CFDA Number: 97.067 FEDERALLY-FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, DJvlsion of Emergency Management, with headquarters In Tallahassee, Florida (hereinafter referred to as the "Division"), and the CIty of Miami, (hereinafter referred to as the "Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOllOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified hereIn; and B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the RecIpient upon the terms and conditions below; and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following: (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Budgel and Scope of Work, Attachment A of this Agreement. (2) INCORPORATION OF LAWS. RULES, REGULATIONS AND POLICIES The Recipient and the DivIsIon shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachment B. (3) PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties, and shall end 30 months after the date of execution, but no later than May 31, 2011, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. (4) MODIFICATION OF CONTRACT Eithe~' p'srtY may r~que~t modification of the provisions of this Agreement. Changes which are agreed upon shall be valld only when in writing, signed by each of the parties. and attached to the original of this Agreement (5) RECORDKEEPING (a) As applicable, Recipient's performance under this Agreement shall be subject to the federal Common Rule: Uniform Administrative Requirements for State anq local Governments" (53 Federal Register 8034) or OMS Circular No. A-110, "Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations," and either OMS Circular No. A-87, "Cost Principles for State and Local Governments," OM~ Circular No. A~21 J "Cost Principles for Educational 1 Institutions," or OMS CIrcular No. A-122, "Cost PrincIples for Nonprofit Organizations." If this Agreement is made with a commercial (for-profit) organization on a cost-reimbursement basis, the Recipient shall be subject to Federal Acquisition Regulations 31.2 and 931.2. (b) The Recipient shall retain sufficienl records to show its compliance with the tenns of this Agreement, and the compliance of all subcontractors or consultants paid from funds under this " . Agreement, for a period of five years from the dale the audit report is issued, and shall allow the Division or its desJgnee, the State Chief Financial Officer or the State Auditor General access to the records upon request The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audlt report is Issued, unless extended in writing by the Division. The five year period may be extended for the fofJowing exceptions; 1. If any litigation, claim or audit Is started before the five year period expires, and extends beyond the flve year period, the records shall be retained until alllltigatlon, claims or audit findings involving the records have been resolved. 2. Records for the disposition of non-expendable personal property valued at $5,000 or more at the time it Is acquired shall be retaIned for five years after final disposition. 3. Records relating to real property acquired shall be retained for five years after the closing on the transfer of title. (c) The Recipient shall maintain all records for the Reciplent and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work - Attachment A - and ail other applicable laws and regulations. (d) The Recipient, its employees or agents, Including all subcontracton; or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to the Division, its employees. and agents. "Reasonable" shall ordinarily mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time. on Monday through Friday. "Agents" shall include, but not be limited to, auditors retaIned by the Division. (6) AUDIT REQUIREMENTS (a) The Recipient agrees to maintain financial procedures and support documents, In accordance with generally accepted accounting principles. to acc:ount for the receipt and expenditure of funds under this Agreement (b) These records shall be available at reasonable times for inspection, review, or audit by state personnel and other personnel authorized by the Department or the Division. "Reasonable" shall ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. (c) The Recipient shall provide the Department with the records, reports orfinanc!al statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. 2 (d) If the Recipient is a State or local government or a non-profit organization as defined in OMS Circular A-133, as revised, and in the event thaI the Recipient expends $500,000 or more in Federal awards In its fiscal year, the Recipient must have a single or program-specific audit conducted in accordance with the provisions of OMS Circular A-133, as revised. EXHIBIT 1 to this Agreement shows the Federal resources awar~ed through the Division by this Agreement. In determining ttle Federal awards expended in Its fiscal year, the ReCipient shall consider all sources of Federal awards, inclu~ing Federal resources received from the Division. The'determination of amounts of Federal awards expended should be In accordance with the guidelines establ1shed by OMB Clrcular A-133, as revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of OMS Circular A-133, as revised, will meet the requirements of this paragraph. In connection with the audit requirements addressed in this Paragraph 6 (d) above, the 'Recipient shalf fulfill the requirements for audrtee responsibilities as provided in Subpart C of OMS Circular A~133, as revised. If the Recipient expends less than $500,000 in Federal awards In its fiscal year, an audit conducted In accordance with the provisIons of OMS Circular A-133, as revised, Is not required. In the event tnat the RecipIent expends Jess than $500,000 In Federal awards in its fiscal year and chooses to have an audit conducted in accordance with the provisions of OMB Circular A~133, as revised, the cost of the audit must be paid from non-Federal funds. (e) Send copIes of reporting packages for audits conducted In accordance with OMS Circular A-133, as revised, and required l;Jy subparagraph (d) above, when required by Section .320 (d), OMS Circular A-133, as revised, by or on behalf of the Recipient to: The Division at each of the following addresses: Department of Community Affairs Office of AudIt Services 2555 Shumard Oak Boulevard Tallahassee. Florida 32399-2100 [also send an electronic copy to aurllla.parrish@dca.6tate.fl.usl and Division of Emergency Management Bureau, of Responl'ie ~55 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 The Federal Audit CJearinghouse designated in OMS Circular A-133, as revised (submit the number of copies required by Sections .320(d)(1) and (2), OMB Circular A.133, as revised), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10lh Street JeffersonvUle,lN 47132 3 Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (1), OMS Circular A-133, as revised. (I) Pursuant to Section .320 (f), OMS Circular A-133, as revised, the Recipient shall send a copy of the reporting package described in Section .320 (c), OMS Circular A-133, as revised, and any management letter issued by the audItor, to the Division at the following addresses: Department of Community Affairs Offlce of Audit Services 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 [also send an electronic copy to aurJlla.parrlsh@dca.state.tl.us) and Division of Emergency Management Bureau or Response 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 (g) By the date due, send any reports, management letter, or other information required to be submitted to the OMsion pursuanl: to this Agreement in accordance with OMS Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. (h) RecIpients should state the date that the l'9porting package was delivered to the Recipient when SUbmitting financial reporting packages to the Division for audits done In accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entitles) or 10.650 (nonprofit and for-profit organizations), Rules of the AudItor General, 0) If the audit shows that all or any portion of the funds disbursed ware not spent in accordance with the condition s of this Ag ream ant, the Recipient shall be held liable for reimbursement to the Division of aU fun ds no~ spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of suoh non...compUance. 0> The Recipient shall have alf audits completed by an independent certified pUblic accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473, Fla. Stal The IPA shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Recipient's fiscal year. (7) REPORTS (a) The Recipient shall provide the DivIsion wIth quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subreclplents and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other Information requested by the OMslon. 4 (b) Quarterly reports are due to the DIvision no later than 30 days after the end of each quarter of the program year and shalf be sent each quarter until submission of the administrative close- out report, The ending dates for each quarter 01 the program year are March 31, June 30, September 30 and December 31. (c) The cJpse-out report is due 60 days after termination of this Agreement or 6D days after completion of the activities contained in this Agreement, whIchever first OCCUrs. (d) If arl required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may fake other action as stated In Paragraph (11) REMEDIES. "Acceptable to the Olvlslon~ means that the work product was completed in accordance with the Budget and Scope of Work. (e) The Recipient sl1all provide additional program updates or Information that may be required by the Division. (8) MONITORING. The Recipienl shall monitor Its pertormance underthis Agreemen~ as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are beIng met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goats are being achieved. A review shall be done for each function' or activity 'in Attachment A to this Agreement, and reported In the quarterly report. .. In addition to reviews of audits conducted in accordance witIJ paragraph (6) above, monitoring procedures .may Include, but not be Ilmited to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the DivisIon. In the event that the Division or the Department determInes that a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional instructlons provided by the Division or the Department to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any Inspections, reviews, investigations or audits deemed necessary by the Florida Chief Flnanclar Officer or Auditor General. In addition, the DJvtslon will monitor the perfonnance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. (9) LIABILITY {e) Unless Recipient Is a State agency or subdivision, as defined in Section 768.28. .Em." ~ the Recipient /s solely responsible to parties It deals with In carrying out the terms of this Agreement, end shaH hold the Division hannles$ against all claims of whatever nature by third parties arising from the work performance under this Agreement For purposes of this Agreement, Recipient agrees that ~ Is not an employee or agent of the DivisIon, but is an Independent contractor. (b) Any Recipient which is a state agency or sUbdMs!on, as defined in Section 768.28, Fla:- Stat.. agrees to be fully responsible for Its negligent or tortious acts or omissions which result in 5 claims or suits against the Division, and agrees to be liable for any damages proximalely caused by the acts or omIssions to the exlent set forth In Section 768.28, Fla. Stat. Nott'fing herejn IS intended to seTYe as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties In any matter atising out of any contract. (10) DEFAULT. If any of the fonowing events occur ("Events of Defaulr'), all obHgations on the part of the Divislon to make further payment of funds shall, if the DIVision elects, terminate and the Division has the option to exercise any of its remedies set forth In Paragraph (11). However, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment: (a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement with the OMslon is or becomes false or misleading in any respect, or if the Recipient fails to keep or perform any of the obligations, tenns or covenants In this Agreement or any previous agreement wilh the Division and has not cured them in timely fashion. or is unable or unwilling to meet its obligations under this Agreement; (b) If material adverse changes occur in the financial condition of the Recipient at any time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division. (0) If any reports required by this Agreement have not been submllied to the DIvision or have been submitted with incorrect, incomplete or insufficient information; (d) 11 the Recipient has failed to perfonn and complete on time any of its obligations under this Agreement. (11) REMEDIES. If an Event of Default occurs, then the Dlvlsion may, after thirty calendar days INIitten notice to the Recipient and upon the Recipient's fanura to cure within these thirty days, exercise anyone or more of the following remedies, either concurrently or consecutlvery: (a) Tennlnate this Agreement, provided that the Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, firsf class mall, postage prepaid, by registered or certified mall-return receipt requested, to the address in paragraph (13) herein; (b) Begin an appropriate legal or equitable actton to enforce performance of this Agreement; . (c) Withhold or suspend payment of all or any part of a request for payment, (d) Require that the Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. 6 (eJ Exercise any corrective or remedial actions, to Include but not be limited to; 1. request additional infonnation from the Recipient to determine the reasons for or the extent of non-oomp/iance or Jack of performance, 2. issue a written warning to advise that more serious measures may be taken jf the sftuali9t:' is not corrected, 3. advise the RecIpient to suspend, discontinue or refrain from incurring costs for allY activities in question or 4. require the Recipient to reimburse the Division for the amount of costs Incurred for any Items determined to be Ineligible; (f) Exercise any other rights or remedies which may be available under law. (g) Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to Insist on strict perfonnance by the Recipient, it will not affect, extend or waive any other right or remedy of the Division I or affect the rater exercise of the same right or remedy by the Division for any other default by the Recipient (12) TERMINATION. (a) The Division may lermlnate this Agreement for cause after thirty days written notice. Cause can Include misuse of funds, fraud, lack of compr.ance with applicable rules, laws and regulations, failure to perform on time, and refusal by ~he Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Fla. Stat., as amended. (b) The Division may terminate this Agreement for convenience or when it determines, in its sole discretion that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the RecIpient with thirty calendar days prior written notice. (c) The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement (d) In the event that this Agreement Is terminated, the Recipient will not incur new obligations for the tenninated portion of the Agreemrmt aft8t the. Recipient has received the noflfication of termination, The REioiplent wlll cancel as many oUlStandlng obligations as possible. Costs Incurred after receipt of the lerminatron notice wlU be disallowed. The Recipient shall not be relieved of Iiabmty to the Division because of any breach ot'Agreement by the Recipient. The Division may, to the extent authorized by law, withhold payments to the Recipient for the purpose of set..off until the exact amount of damages due the Division from the Recipient is determined. 7 (13) NOTICE AN D CONTACT. (a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand delivery, or first class. certified mall. return receipt requested, to the representative named below, at the address below, and this notifICation attached to the original of this Agreement (b) The nl:jme and address of the Division contract manager for this Agreement is: Carolyn Washington, Community Assistance Consultant DMslon of Emergency Management Bureau of Response 2555 Shumard Oak Boulevard Tallahassee, Florida 32399~2100 Telephone: (S50) 410-1271 Fax: (850) 488-7842 , Emalt: caroJvn.washingtonl6lem.mvflorida.com (c) The name and address of the Representative of the Recipient responsibte for the administration of this Agreement Is: , RegInald KDuren, Assistant Chief 1151 NW 7" .Stree~ 3m Floor Miami, Florida 33136 Telephone: 305-416-5402 Fax: 305-416-5444 Email: RDuren@mlamlgov.com (d) In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided as ouUlned In (13)(a) above. (14) SUBCONTRACTS If the Recipient subcontracts any of the work required under thIs. Agreemen~ a copy of the unsigned subcontract must be forwarded to the Division for review and approval before It is executed by the Recipient The Recipient agrees to Include In the su bcontract that (i) 'the subcontra ctor is bound by the terms of this Agreemen~ (IQ the subcontractor is bound by all applicable state and federal laws and regulations, and (ill) the subcontractor shall hold the Division and RecipIent harmless against all claIms of whatever nature arising out of the subcontractor's perfonnance of work under this Ag reernent, to the extent allowed and required by law. The Recipient shall document in the quarterly report the subcontractor's progress in perfonnlng its work under this Agreement. For each subcontract, the RecipIent shaU provide a written statement to the Division as to whether that subcontractor Is a minority vendor, as defined In Section 288.703, Fla. Stat. (15) TERMS AND CONDITIONS This Agreement contains aU the terms and conditions agreed upon by the parties. 8 (16) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully. (b) In the event of any Inconsistencles or conflict between the language of this Agreement and the attechme nts, the langu age of the attachments shall control, but only to the extent of the conflict or inoonsistency. (c) This Agreement has the following attachments: Exhibit 1 - Funding Sources Attachment A - Budget and Scope of Work Attachment B - Program Statutes and Regulations Attachment C -, Justlfication of Advance Attachment D - Warranties and Representations Attachment E ...; CertificatJon Regarding Debarment Attachment F - Statement of Assurances (17) FUNDING/CONSIDERATION (a) This is a cost-reimbursement Agreement The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder In an amount not to exceed $11,271,885, subject to the availability of funds. (b) Any advance payment under this Agreement is subject 10 Section 216.181(16), Fla.StaLand Js contIngent upon the Recipient's acceptance of the rights of the Division under Paragraph (12)(b) of this Agreement The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first three months of the contract term. For a federally funded contract, any advance payment is also subject to federal OMS Circulars A-87, A-110, A-122 and the Cash Management Improvement Act of 1990. If an advance payment Is requested below, the budget data on which the request Js based and a justlficaUon statement shall be included in this Agreement as Attachment C. Attachment C Will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. An advance payment of $->'_18 requested (c) After the Initial advance, If any, payment shall be made on a relmbursement basis as needed. The Reclpie~t agrees to expend funds In accordance with the Budget and Scope of Work, AttachmenJ A of this Agreement If the necessary funds are not available to fund this Agreement as a result of action by the United States congress, the federal Office of Management and Budgeting, the Stale Chief Financial Officer or under subparagraph (20)(h) of this Agreement, all obllgatlons on the part of the Division to make any further payment of funds shall tennlnate, and the Recipient shall submit Its closeout report within thirty days of receiving notJce from the Division. 9 (18) REPAYM~N~S All refunds or repayments due to the Division under this Agreement are to be made payable to the order of "Department of Community Affairs" and malled directly to the following address: Department of Community Affairs Cashier Finance and Accounting 2555 Shumard Oak Boulevard Tallahassee Fl32399-2100 In accordance with Section 215.34(2), Fla. Stat.. if a check or other draft Is relumed to the Division for collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the retumed check or draft, whichever is greater. (19) MANOeJEO CONDITIONS (a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Recipient In thIs Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the requirements of this Agreement All of said InformatJon, representations, and materials is incorporated by reference. The Inaccuracy of the submissions or any material changes shall, at the option of the Division and with thirty days wrlttan notice to the Recipient, cause the termination of this Agreement and the release of the DMslon from all its obligations to the Recipient., . (b) This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is In conflIct with any applicable statute or rule, or Is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. (c) Any power of approval or disapproval granted to the Division under the tenns of this Agreement shall survive the term of this Agreement. (d) This Agreement may be executed in any number of counterparts, anyone of which may be taken as an original. (e) The Recipient agrees to comply with the Americans WIth Disabilities Act (Public Law 101-336,42 U.S.C. Section 12101 ~, which prohIbits discrimination by pUblic and private entitles on the basis of disability in employment, pUblIc accommodations, transportation. State and local government services, and telecommunications. (f) Those who have been placed on the convicted vendor list following a convlctlon for a public entity crime or on the discriminatorY vendor fist may not submit a bid on a contract to provide any goods or services to a public entity I may not submIt a bid on a contract with a public entity for the construction or repair D:f a public building or public work, may not submit bids on leases of feal property to a public entity, may not be awarded or perfonn work as a eontractor, supplier, subcontractor, or 10 consultant under a contract with a public entity, and may not transact business with any, pUbJic entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discrfmlnatory vendor list. (g) Any Recipient which is not a local govemment or state agency, and which receives funds under this A~reement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals: 1. are not presently debarred, suspended, proposed for debannent, declared inenglble, or voluntarily excluded from covered transacUons by 8 federal department or agency; 2. have not, within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection, with obtaining, attemptIng to obtain. or performing a public (federal, state or local) transaction or contract under public transaction; violation of federal or state antitnJst statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records. making false statements, or recefving stolen property; 3. are not presently Indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commlssfon of any offenses enumerated In paragraph 19(9)2. of this certification: and 4. have nol wIthin a five.-year period preceding tills Agreement had one or more public transactions (federal, state or rocal) terminated for cause or default If the Recipient is unable to certify to any of the stateirients In this certificaUon, then the Recipient shall attach an explanation to this Agreement In addition, the RecipIent shall send to the DIvisIon (by emarl Dr by facslmJle transmission) the completed "Certification RegardIng Debarment, Suspension, Ineligibility An~ Voluntary exclusion" (Attachment E) for eaell Intended subcontractor whIch RecipIent plans to fund under thi$: Agreement. The form must be received by the Division before the RecipIent enters Into a contract with any subcontractor. (h) The State of Florida's perfonnance and obligation to pay under thIs Agreement is contlngent upon an annual appropriation by the Legislature, and SUbject to any modification in accordance with Chapter 216, Fla. Stat or the Florida Constitution. (I) All 'bills for' fees or other compensation for services or expenses shall be submItted In detail sufficient for a proper preaudit and postaudlt thereof. a> Any bills for travel expenses shall be submitted in accordance with Section 112.061, Fla. Stat. (I<) The DiVision reserves the right to unilaterally canoe! this Agreement If the RecIpient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119. Fla. Stat, which the Recipient created or received under this Agreement 11 : (I) 1f the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any Interest Income shall either be returned to the Dlv1sion or be applied against the Divlslon's obligation to pay the contract amount (m) The State of Florida will not Intentlonally award publicly-funded contracts to any contractor who knowingly !!l,mploys unauthorized sHan workers, constituting a violation of the employment provisJons contained in 8 U.S.C. Section 1324a(e) [Section 274A{e) of the Immigration and Nationality Act <"'NA")]. The DivisIon shall consider the employment by My contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisIons contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of thIs Agreement by the Division, (n) The Recipient is subject to Florida's Government In the Sunshine Law (Section 286.011, Fla. Stal) with respect to the meetings of the Reciplenfs goveming board or the meetings of any subcommittee making recommendations to the governing board. All of these meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance wIth Chapter 119, Fla. Stat (o) All unmanufactured and manufactured articles, materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required under 41 U.S.C. 10a, unless It wouldnot be in the public interest or unreasonable in cost (20) LOBBYING PROHIBITION (a) No funds or other resources received from the DiVision under this Agreement may be used direcl:lyor indirectly to influence legislation or any other official action by the Florida LegISlature or any state agency. (b) The Recipient certifies, by Its signature to this Agreement, that to the best of his or her knowledge and beRet 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the RecIpient, to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awardIng of any Federal contract, the making of any Federal grant, the making of any Federal roan, the entering Into of any cooperatlve agreement, and the extensIon, continuation, renewaJ, amendment or modification of any Federal contract, grant, (oan or cooperative agreement 2. If any funds other than Federal appropriated funds have been paid or wllf be paid to any person for influencing or attempting to InlJuence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress, or an employee ora Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the RecIpient shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." 12 3. The Recipient shall require that this certificatioll be,lncll,lded In the award documents for all subawards (Including subcontracts. subgrants, and contra.cts under grants, loans, and cooperative agreements) and that all subrecfpients shall certify and disclose. This certification Is a material representation of fact upon which reliance was placed when this transaction wasl!lade or entered into. Submission of this certification is a prerequisite for making or entering into this transaction Imposed by Section 1352, TItle 31, U.S. Code. Any person who falls to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (21) COPYRIGHT. PATENT AND TRADEMARK ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF FLORIDA. (a) If the Recipient has a prHxisting patent or copyright, the Recipient shall retain all rights and entitlements to that pre-existing palent or copyright unless the Agreement provides otherwise. (b) If any discovery or Invention is developed in the course of or as a result of work or services performed unde'r this Agreement, or in any way connected with it, the Recipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protecUon In its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books. manuals, films, or other copyrightable material are produced, the RecipIent shall notify the DIvision. Ar1y copyrIghts accruing under or in connection with the performance under this Agreement are transferred by the RecIpient to the State of Florida. (0) Within thirty days of execution of this Agreement, the ReCipient shall disclose aU inteUectua'J properties relating to the performance of this Agreement which he or she knows or should know could give rise tt? a patent or copyright. The Rec[plent shall retain all rights and entitlements to any pre-existing Inteflectual property which Is disclosed. Failure to disclose will indicate that no such property exists. The OMsJon shall then, under Paragraph (b), have the right to all patents and' copyrights which accrue during performance of the Agreement 13 , (22) LEGAL AUTHORJZATION. , , The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that it's govemlng body has authorized the execution and acceptance of this Agreement. The Recipient also certIfies that the undersigned person has the authority to legally execute and bind Recipient to the tenns of tJ:l~s Agreement (23) ASSURANCES. The Recipient shall comply with any Statement of Assurances incorporated as RECIPJENT: ' WHEREOF, the parties hereto have executed this Agreement By; Name and title: Date: FID#: 59-6000375 stATE OF FLORIDA DIVISION OF EMERGENCY MANGEMENT Date: /1/7-0 / O~ r . 14 "Urban Area Security Initiative ("UASI") Grant Proeram 2008 & Memoranda of Azreements>> ATTEST: ~~ ~.~ Priscilla A. Thompson fl~ 36 -0 Q City Clerk l APPROVED AS TO FORM AND CORRECTNESS: I ,a{ (oJ Pedro G. Hernandez City Manager APPROVED AS TO I REQUIRENMENT . EXHIBIT - 1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS AGREEMENT: NOTE: JI the resources awarded to the Recipient ere from more than one Federal program, provide the S8me Information shown below for each Federal program and show totel Federaf resources awarded. Federal Program Federal agency: Urban Area Security Initiative (UASI) Catalog of Federal-Domestic Assistance title and number: 97.067 Award amount $ $11,211.885 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: NOTE: If the resources awarded to the Recipient represent more than one Federal program, list applicable compliance requirements for each Federal program in the same manner as shown befow. '. Federal Program: Ust applicable compliance requirements as follows: 1. Recipient is to use funding to perform eligible actlvltles as identified in the Office of Grants and Training Fiscal Year 2008-2009 State Homefand Security Grant Program (SHSGP), consistent with the Department of Homeland Seourity State Strategy. . 2. Recipient Is subject to all administrative and financial requirements or will be In violation with the terms of the agreement NOTE: Instead of listing the specifIC compffance requirements as shown above, the State awarding agency may elect to use language that requires the RecIpient to comply with the requirements of applicable proVisions of specific laws, rules, regulations, etc. For example, for Federal Program 1, the language may state that the Reclp/ant must comply with specific laws, roles, or teguletlons that pertain to how the swarded resourr;es must be used or how efigibllity determinations are to be made. Ths State awarding agency, if practical, may want to attach 8 copy of the specific law, rule, or regUlation referred to. NOTE: Section AOD(d) of OMS Circular A-133, as revised, and Section 215.97(5)(a}, Florida Statutes, requIre that the Information about Federal Programs and State Projects included In Exhibit 1 be provided to the Recipient. 15 , Proposed Program Budget 4. 1ItJ0'IIi Is . ._'* b~dlet whidl ourlill~ diclille llI!qOrics and their a1loc1diOll WIder thi!: .y,'IJ'd, Th~ RccJpicnt is 10 utilize lh~ M!'rQpO$Cd J'ro:nfIl Budge(' as a JIlidt.lOr c:omplcling Ih~ "Budget 0d0I1 WllIvlll'U- below. 4. Tht llIjUIpmt!lll~ Will nq~lre II "DeIaIled llu4td WOIUb(d" iDdoolllJ lhc prIIPOJCd cquipmcnllO be purchased IIId Ibe _JMlIIdinJ;fYJOOI AutbarirM Equipment Lisl (AEL) re!crmt.c I1Ltmber. The Aa. _l>e fwnd III www.Rb.mipt.org, 4. The transfa otfiln61 bct\WQ die Wqoritlllrted In 1110 "Proposed l'ropm Budid" is pennfaed. Ho_. II tho disQdion oflhc: IUdp. flIn4s alloCld<<lIO M~llIId AdminillndlOll COIls (If &scribed in the "PfllpolW J>rosram BudJClj may lie pVl U1W1tds PItlJnfllmltiC COJU 1M1ad. 4. No mortll!wl ,)% of eadI Recipient's toIal ~d RIll)' lie expended 011 Manaaant:lll.lllJd JulminiJmljon C05IS. '.~~'[;~j,i~: ~ ,:; f;:~:1)\~ ;:(~/~':JfY~:S~::j:.: ~~'~;c>~:-~:~'i;:~~:{:~m~I~_.:~0j;/~. :~?J :_.'if;~.:~ -:~. k:? 2,.~t~~,t::,~/ii7'f~i:~~~:.\~ ~ ,; ~.~:~ f :~ ,:6:\\,?~~~5~J':~~1:.;H Cll)I of Miami City ol'Millll! AlIDCal.1on $1I,61O,S00 Stile Mmqr:mcnt and Admibl~OI1 witilhtla $341.615 3%' ChyofMimII RaulningAward ~ 3% $11,271,885 reduelloll Cll)' of Miami 1El'P- Type A.ctIvItles (2j:% of II ]).11,115) nlJ .mooat Is 1I0t lD ,ddlllll. '- the re.'i.lll( .wll'li .mOllat ballllJt.tad $2,117.91] JlpItiu tIk amOllat leeded trJ III~I tlt~",,25 RCII11~cat: ' , CilyafMian!i dIFbIeMan~ and AdmirllsIratioa Q%ofS 11,J,71,llS) TIlls U'l~nt Is aOCIJl.ddltlOA M tile rClllalnlDC m8,J 56 11l'l1d ..DIIat II1at lutUd Jiplr~ tilt u I Hamdlnd SeeurlIyOrlnt Pmp-am- Uman ARI Sccuril;y Initillive- bJue 64 . .___.__.n~___.,.._"T'"___ , ~_ .,____~_ ~. __,___~_____._.__.._...__~~_ . _p _......_______.~~___~_.~ ~ ,..,,:'~,":,:~:.,: ....:.,:__,..',..- ::'\>~.'.2'~-- ::: :'.','~ ,\,,~~.::__,<I ;',,:. _ :,~',' .','~ ,,:_;:';),I,-.:~::~~:"'><:"_;:-::-~,~~<-,'~,:~::) 16 MiamJ UASJ 2008 Budget 18: ~~ Description of PtoJec:t 2008 UASI Primary AEL ~ ::l Budget Grant.. V .2008-001 CBRNE EmalllBncv Plannlna Coordinator S 70,000 Hialeah 11 R&OCJ-RFCB N 2008-002 CItizen CoIJl Training, EQulpmen~ and Exercise $ 5,661 Hlalllah 21 GN-oo-lRNG y 2008.003 Portable Radio EqUlpmenl $ 10,950 Hialeah 06CP-01-PQRT N 2008-004 Portable Radio Transceivers $ 100,000 Hialeah 06CP-01.pORT N 2008-005 UHF RIPsaw $ 15,024 HIaleah 06CP-01-REPT · y 200a.oofi MobBs Data Tannlnsls $ 490.000 Hialeah 04HV1'.()1-MOBI. N 2008..007 Tac/lGl!I Rescue Team EuulD/Jlllnt Ceche and TnmspOl1 $ 150,000 HIaleah 2OTE-oo.NTRY y 2008-008 CBRNE Re8PClJ11e Vehlcle; HAZMAT Re8ponse Vehicle $ 380,000 Hialeah 1.2VE.oo-MISS N 2008-009 Crime Lsb cyanossfe flllered fuming chamber $ 5,126 Hialeah 07BS.o1-KBPA y 2008.{J10 Specialized vehldee designed to support CBRNE missIon area $ 40,000 Hlltlash 12VE.oO-MlSS IllOulDmenl tn.NoortBllon reauJremlllls N 2008-Q11 InteDnlled Weather RIsk. MaOllaameol SYStem $ 40,000 ' Hlalesh 01SE.(I3-ENVS , y 2008-012 Aided Dlspalch Sy,lem $ 270,000 HlallNlh 04AP..Q1-CADS III 2000.{)13 Communlcatlons; Trailer Sustalnmltnl for UASl purchased 10- $ 5,000 Miami 12TR...oCl-TEQP channel communlcalfon trailer y 2008-014 AutDmaled Fingerprint k1enUtlc:allDl1 System (AFI5) $ 43,644 Miami 2QFP.oo-AFIS N 5 Air Bea S\ostem Prime Mover S 40 000 Miem'li 12lR-oo.#DVR H 2008-016 AM RadloSuslalnmel1t: SWlleln UASI purchall8d AM Radio $" 5,000 Mlaml 06CP..QS-PRAC Svatem & services. N 2CJ08.017 Backup Bunker Gear eto relllace contaminated aearl $ 200,000 Miami 02PE-02-Cl.1H H 2008.(118 MaintaIn & SU8laln UASI purchased Blackhame! & services. $ 130,000 Miami 05HS-OQ.FRNS N 2008-019 BUUd-out of BactuplDfsaster Racov&IY ("DR") Site $' 200,000 Miami Q4SW-04-NE1W y 2008-020 SBCUl'Ify Cam8l'ils for Marinas $ 25,000 Miami 04MD-01~VCAM N 2008..{ll1 CBRNE Complanl SCBA '. $ 150,000 Miami 01AR-lI1-SCSA V 20~~22 Clt)S8c1 Circuit Surveillance System $ 436,447 Miami 01AR-01.SCBA N 2ODB-<l23 Planning aupport to maintaIn the CEMP $ 50,000 Miami Planning N 2008-024 SUstain the City of Maml's CERT program. $ 4,998 Mlaml PT&E N 2008-025 DigItal Vehicle Repeater (DVRS) & VRS Surlcase $ 25,000 Miami 06CP-D1-RSPT N 2008-026 Em8lt/en~ GBlleralors $ 100,000 Miami 1OGE-oo-GENR N 2008~27 Emergency Management. Planner . $ 230,000 MiamI P1emlng N 20~28 Emergency Response to TeITDl1sm TraIning (ERT): Cant/nuDd $ 50,000 MIami 21GN-OQ.-TRNG funding for ERT for th& Miami ~g[on provJded by Unlverslty of Mlaml N 2008'(]29 EOC eqUipment $ 205,459 Miami 21 GN-OO-OCEC N 2OOB.(]30 EOC I..aDtcD SlJ8talnment $ 50 000 tJillml 04HW-01oNTBK N 2OOB-031 MaIntain & S usllln two UAS I Dl./rchased plotters. $ 2583 Maml 04HW..02-PLDT y 2OD~32 ecploalYe detection equIpment. for Bomb Squad $ 4,743 .....aml 07ED-03-SWPE N 2008-033 FIre Prevention Data Calldan & InfOlTTlBtlcn Shaling: $ 10,000 Millml 131T.oD-OEXC N 2OQ8-03.4 Handhall1 RadlD AGoasorlea, '.,......."..--.., .',' ',' " p' ,,23.800 Mlel1li " 08CP-03-PRAC ,~ 2008-035 Malnbllri & luataJri UP"S1 MI8Ill8l1cY mailaa:ement eaulpment. ' ' " 25;000, ,: ,M1amJ ..' ,.21GN-oo-MAIN H 2008.038 Malntalnll.lU$tIln UASI1lrtHw1.CUfl equipment' , ,.. ' , " 166,000' 'e M1l!11Tl1 21GN-OO-MAIN N 2009-037 MiamI UASI Management IImf Admlnlslratlon;,lndudea,1Bff $ '338,156 Miami M&A' . (ProJecl Coordinator and AscaJ AssIstant), travel and Indirect coal N 2OOs.<I38 Microwave UTJt for Pubnc Safety Answet1ng Points , 100,000 Miami OBCP.Q3..MWAV N 2008-039 W.b-based emergency notification system $ 50,000 MIami 131T .()o.Al.RT N 2OOS.{)40 MobBe Commancl Unit Suslalnmmt $ 5,000 Mlaml 12VE.oo.:cMDV N 2008-041 P25 Compliant Radios, Batteries & Charglllll $ 25,000 M1~m1 06CP-Q1-PORT N 2008-042 PAPR Sustainment SustaInment for UASI purchased PAPRs $ 15,000 MIami 01 AR.()3-PAPA and eccessarJes N 2008..043 Phyalcal SeClJrlty Enhancements for crlUcal Infrastructure , 10,000 Mraml 13LE-oo.sURV arotectlon to fire stations N 2008-044 Plsnnlng, TraInIng, & Exerclses $ 197.800 Mleml PT&E /~ (A") ... ~ ..I (ijci c:cz ;:J Miami UASI2008 Budget DescriptIon of Project N 20084i5 Personal Prolectlve EquIpment Cache '( 2008-046 Personal Prolecllve Equlpmenl fur Bomb SqlJsd y 2008-047 Remote ConlrolSystem fur Bomb SQuad N 2008.(]48 Web-besed emergency nollflcaUon system for.clUzan not/lieel/ons N 2008-049 Maintain & SustaIn UASI purchased SatelHl8 phones & services. y 20Q8-050 Self-Contained Breathing Apparatus for SWAT tI 2008-051 CBRNE Equipment Storage Shelves N 2008-052 Tenet Health DisestwTnlfning y 200S.053 Terrorism LiterIIllIre fer PubUc Education N 2001J.054 Training Overtime y 20~5 Transportable RadIo Base Stations N 200B'()56 Video Tel&-Conterenclno ProlBct SustaInment N 200&057 Two-wheeled Transporters: for fully au/led bomb technicians y 2000.058 Data & Infonnatlon shartng web-bas&d software tor fire & police 10 eMance s1fullDon 8W111'InBSS N 2008-059 Maintain & Sustain wuther monltorino eoulpment & servIces. N 2OO1H160 UASI Project PlannIng and Coordinallon - Sustain Project Offloe, Trainlna Coordination. UAWG SUDDOrt. eli:;. Y 20OS-061 Virtual Fusion Center - One Intel Analysts and Projecl Manager ~ v 2OQS~ Crflical Infrastn.lctUre Coordinator (FOLE) ~. < 2008.063 Bomb Squad equIpment to enhance c:apablJltlsa to pmwlnt, e, ',- deteot, and respond to Improvised Exploslva DllYIce (lED) events. . 'f 2008-054 Sustain reglooill plan nIna, tralnina and llXeTCIse program y 200S-D65 Vlr1uaJ FusIon Center .lnformallOl1 Systems and eonneclivlty eaulDment y 200B.05a Virtual Fusion Center. Informal:lon S)'slems and connecllvlly l!Iluicment y 2008-067 Bomb D1spo.&a/ UnIt Response Vehicle ,N 2008-068 CEMF'/COOP/ T & E fa the CliYof Doral. N 200a.aa9 CEMP/COOP/T & E for the City of Homestead ~ 200s.070 Community PllIDIrednessfAwerel1ess Campaign H 2008-D71 Countv MedIcal Examlner Casulftv Recovsl'l - Portable X-Rev 2008.(172 Cyber1etrorllllM Incident ~on.. Team N 2008~73 Dlsa.ter ApJsI8l1C1!l Employee Managem8llt H 200B-014 Dl8II8Ier- PJanfor311;:'e::','.','.:": "" ,. N 200f!-:W5 !I11Q1l1GY p~,~~~ Jralnlr1Jl' for Jacklon MemOlfel N 2OOB-078 !EMS ~~ CaeuaJty Prime Mover N 2IJ08.C77 Enhance Care for VulTl8l11b1e Pooulalfcn N 2008-018 Domesllc S8CtJfItv OMslon Awareness Tralnlng N 200!J.;019 FlU Camous Alert Svstem N 200&080 GIS ADDllcatlon for Web Base Jnllisl Dsm8Q9 Assessment N 2OOB.(I81 Laroe Animal Rescue Trailer N 2008-082 Hydrant Decontamination Nozzle System N 2OOB-DB3 MiamI-Dade CoUege C8mDus Alert SYStem N 2OOB-084 Planning, TrainIng, & Exerclses v 2OOlHlB5 Pubnc Safely VKlBO streamlng System y 2OO8..Q86 Reglona/lnvestlgative Equipment N 2008.(187' Rehab TraDer and Prlmer Mover N 2008-088 Risk Management Syslem ) f.t (b) 2!1D8 UASI PrlmslY AEL BUdget Gr.nl'll $ 50,000 Miam G1Sf.01 $ 23,720 Miami 02EX-02-n.EX iii 28,46<1 MiamI 02EX-02-TLRQ $ 20,000 Mlaml 131T -oO-ALRT S 50.000 Miami 06CC03-SATM $ 100,000 Miaml 01AR-Q1-SCSA $ 5,000 MIami 19MH-D{).CONT $ 15,000 Miami 21 Gt>l-oo-TRNG $' 24,000 Miami 21 Gt-J.{)Q- TRNG $ 150,000 Miami 21GN-OO-TRNG $ 15,000 Miami 06CP-01-BASE $ 40,000 Miami 13IT .{)CJ.lNTL $ 5,984 Miami 12\1E-OO-MISS $ 25,000 Miami 131T .{)[).lNTl $ 12,000 Miami 07SE..a3-ENVS $ 555,000 MlImI Pi&E $ 283,100 Miami Plennlng $ 75,000 l./liiliRL P1annUla $ 350,000 ~mf,,~ , '02P E-01-RCON ; $ 1.000,000 $ 30,000 $ $ 200,000 $ 30.000 $ 30,000 $ 84,258 $ 40000 $ 1a5,780 $ 55,038 , " ,$" <,30,000 .' 1~.00.9 , 50,000 $ 85,000 $' 42100 $ 80 000 $ 50,000 $ 30,039 $ 50,000 $ 80,000 $ 200.000 $ 1,200,000 $ 110,000 5 90,000 $ 237,300 , Miami Miami PT&E 13IT.{)O-lNlL 30,000 Planning MIami Miami-Dade 02EX"{)2-TlPB Miami-Dade. PT&E Miaml.Qsde PT&E MiamI-Dade Planning M1aml-Dade 02EX"()1~XRAP Mi.ml-Dad. 21GN.CG-TRNG Miami-Dade 14SW.Q1-5IDP Mlaml-Dede ' e, ,PlIInnlna ' r.i!~~~de ,21~I':!~TR,NG M1.mI-Dade 12VE.QCl-ABUS MiamI-Dade "Plsnnlnd MIamI-Dade 21 GM-O[J.. TRNG Miami-Dade 04AP-09-ALRT Mlaml-oede 04AP-03-GISS M1eml-Dade 12TR-OO-TEQP Miaml-Dade 0802.()2-M(;OS MIami-Dade 04AP-09-ALRT MI&mI-Oade PT&E Mlaml&Dade 14SW-ot-VIOA MiamI-Dade 02EX-OO-PBIE MIami-Dade 12TR{)()-MQVR MIamI-Dade 04AP-o<I-RISK Miami- UASI2008 Budget , - ~ ~~ Description of Project 2008 UASI Primary AEL ::I Budgel Glantea N 2oo8.os9 Sustainment for UASI purchased Nerve Agent Anl/dore Kit ~ 15,DOO MiamJ-Dade 09ffi-05-NAAK NAAKI N 2008.()90 TemDOl'arv Sheller for EmemclIlcv Ol'leraUons Cenler S 36.000 M1aml"oade 19S5OO-SHEL N 2DD8.091 MiamI Mlcrowavo Inl.eroDelilblriVsolutlon $ 66,755 Miaml-Oade 06CP-m-MWAV y 2008-092 SWAT Hazmal Bulldup $ 30,000 Miami-Dade 01Clkl2-ENSM N 200~3 Technlcal Rescue Tralnlntl $ 111,400 M1aml-Dade 21 Gr+:oo:TRNG N 2008-004 Incident InlerooerabJllv Sal'lwareJHBrclware $ 55,192 M1aml-DBde 04AP-05--COSS N 2008.()95 BackUD Power G'lOerBlor for ~d Beach Fire Radio Rellesler $ 75,000 MiamI-Dade 10GE-oo-GENR IY 2OOB-09tl CBRNE Logistical SUDPort Eauloment (shelter system! $ 35,000 Miami-Dade 19Ss..oo-sHeL If 2008-0117 t:Ily wide full al:lIle hands on drlU and tablelops $ 23,978 MiamI-Dade PT&E y 2D08-IlSB SOC Satellite CcmmunlcatIons Unk Bandwidth S 13000 Mlami-I'lade OOCc.M-SSFT N 2008-{l99 US&R Tralnlng $ 35,000 Miami-Dade 21 GN-OO- mNG N 2008-100 Radios for deployment and mutual aIel units $ 45,600 Miami-Dade OI)CP.()1 IN 2008.101 Personal ProtecUve Eoulpmenl for Public Works I'88pondel1i $ 18,300 Milll1lj.,Oade 01VT..()1.ENSM y 2Q08.102 Blllllslic Shlild $ 20.000 Mlaml-Dade 01 LE.o1-SHLO y 2008-103 Bomb Lockers S 10.000 M1aml-Dade 02EX-OO-EXMP y 2008-104 Realol12l1 SWAT Resoonse Caoabllitles $ 15,500 Miami-Dade 01 LE..ij2 y 2008-105 Post Incident Eml!lrC8llCV Vehicular CommunltBlJons Radio $ 37 500 e 06CP.01-PORT N 2008-106 Regional CItizen CoIpS Council planning, 1nlln1ng, and exercises $ 6,881 Monroe",..:). 21GN-OO- TRNG and eaulomenl - ~ N 2 008-107 8 00 MHz RadlDSCP25 Conlllllllnll $ 118.28-4 / Monltle ) 06CP.(l1-PORT y 2008-108 Mobile LIIw Enforcement Surveillance Eouloment $ 201 ,720 MonroL . 13LE.oo...,sURV Total $11,271.885 ICt (c '; Budget Detail Worksheet The Recipienl I, .IUIuired to provide 1 wmplcled bud~ detail worl:lhell~ 10 the D/vi$icm. wllieh ~lS lor lIlo lotal IlWd for issue &.l c1e5eribod in lIle "PropDjed PJosnm BudACt"'. II any dwIaes Deed 10 be mllde 10 1hc "BUdge! DeaU W0Jk5l1ecl", JfiG[ !be execution of thiI ~nttacI, I:Ontllel1he. conlrXt nwulgeT Ilaled in this c:o/ItrJct via email or Ir:tk:r. . " , . .. ,. .' , .' J . , ' . BilllgctljclailW{irkshcl't~Eliglh}c^clh;H~c~' ,: 'f~: '~,- ;' ,',' :,:' ~''''-;--~7:'.. ~~::. -:7:.-' ~ -:---;'--:~""'~.~:'.7""':;:I,-~~t~~~:;"'r.-':~;:-~1~~L ::~~ -::--;. ~~..~~ITt~----;-'"~~~r-llo ',hJV'0~(-,,:;cJl!~rqjJ{,:!J;;-J' "\ .""I.",''''I''l,;' ",-", ~,; : "'~ - -I:: 0J;("0.'.,!.\),;'-I' ,';l~fJo;.,,_(j'~lJ'~ '~'~'~'.:rfbl-fJ.l;qVl' ~'/~'t..: ~ IL" .-:. .~ J r ";-(. ;'~':1.~...C.:...2":(' ~~t'':n,- ::l"'~u'~~:' l.. (;:'d:G.r ~i.~ :.::~J ll/l:'~ "~"'.-:" __';;' ~~~):..J-~O:::'_"',~."":..."'~;~ Jb.:.S ~~:l._L"L~""2 Publie Edul:ltton/OulrAd! Develop Qld inIp~cm homdend $fIC1Irity ,uppl)l1 pnIJl'11l1S IIId adopt OIIgolna: DHS IlIIIllJIIIlniliativcs, includinl S1Jtl: PItpImlneu Reports Develop IIId enhan~ pllllllJld protoeols Develop or condllCt WCssmenlS EstabIUh, enhance. or ~a1~ CilizmI Corps-rc18lal volunker prot;lDU HiriD,of6IJ1 orparl4me .taffDl' ilOlllractorslconsullants tlJ IU[$I: willi planninl KlMtics (Dot for IlIc PlIIJXlSC of l1lr\Df public $lI(ety peJ50Mel fIllfiUinl traditioneJ pUbliua!ely duties) CoI1fi:mlcc:s lD ~ plannlni JClivi~ Matcttlls Rqulrccllll conduct PIInnin& letivitic.l Tnvellper diem relalcd to p1annillJ ICliviti'ClI Overtlllle Ind baddlll cosb - Paymc:ntof ove:rtime experua will be for work pcdo/1Dcd by award (SM) or 3Ub-awInl CQljIIoyecs in IXCCSI of1he established WI)t\c wed:; (lIJualJy 40 hourJ) reld&1! to tIIc plJlllllBj Ictivltie:s for the devdoprnont IUId lrnplemClllUiOll oCtile pl'OJl'llllS WIder HSOP. Other projeels areas with prior approval fiom PEMA , Allowable LETP PI.onln& Corts Quaotity Unit Cost Total Cost COllductln. poiQt YUl4erabiU~ IIla!)'H:I and ISRIlmcnta Soil Wpl securily plllll1inl (pIIbllc pslterinp) ~~~:~b.nIp~~:~williCsP Dewlopin& Impllllllllltinr, UId ~levtilll AmI MIn'time. Secwity PIIlIl: lOr , DOr1S.. WItorWaYS.1IId eoasta.Inas Updatinl ud ~nln& !l)rat malri_ Inrqntiblllld IlO(Irdinallb, pn'* scelor particlpllion with filslon eenla' ac1iviliol Develop!n'll1d Implementing c:holl ri&hts. clvllllbenl= and privacy poIrc.ia, llrtlllOdula I/]~ PtOtoco1r. Aoquirfl1j S)'St=u Illawlnj OO1Incolivity to Sid, laeal. and fcduaJ data netwoJkf. such II !he Nal/OI1II Crime lnfomtJtloll c.er (NClC) and Inlelllllled ~ Finnmrim IdenlifiDll:loo S~lem rIAFISl: as Illnl'Ollri.w Des1lllllne; Illd dovelllJlillJ StaItJ and local gC(l$patllll data S)'Slezns 17 Esllb men! '&hllDOClllm fllSlon Cc:n1cl1 HiriIIIIIl IT speQalfst to pllll, devc:lop; aQd in1p~nl the IT IJIPlicIlions ncoessily tor tile tuJlon center Devclopin,lI'Hl pllllJ1in, for mforma\ionflll\elJigenu lharing SfOLIpS Hirina COIItnclDts IlId _Itlnts to make re.eommendatlons OIl die development of !be fusior! cenw ~ ~ <..-- T' J u.._ _." . .... .,. ., '-'-'r~~' ?--.t' >-..~'......,,; 'r-. .,.....'. .........I...r.r~}' A~,"'~,'~.\i:>'~h:\\'~ :;i):.J.j ""?lj~:;t1 '(\'fr,nD'lf. [J;;""P"',':,i{lv.r'f' ~'i"';lr-l!~~' rtr."\'(IT' .;' ,,~".(,'\;;,,\.-~',r",('.. "r'~'" ~ '. ,'" "" 3: ~~.~l_i~'~:f.;~r! . I.. : ~ - .~~~:~: ~ ~,~. ~ r ;~~: ,~- -.;. ..=.~:_' ):! '~::.~:~}' . '~_;:~_:.J ;1'J~ : ~:; ~~:} ~ .J c.~~~~'E:~~,~ ~~ ');D)..: ~t;1!ttr': ~~~~ , ; ;:~;rJL~'H~"~~ _~_"",..';'~ ":l'''~~.J.:'''': ,". "'\"r' /:Ir .}.::= Ow:rtilllb fer IIIfotnutioJl.lnvestiptive, and fnttlliJtl'lct shllillg aeliylties (up 10 21 percmn ofl.be Illoc:allon) Reimbursement of &elect Qpetllional expenses auoeiIled willi ilIcreas<<l security measures al critic:aJ iIIhslnlcture; sit=. incumd during time periods of DHS-4educd &lens, (up lG ~ perceIIt of the a1loeatlon). . BaekfiU IlId ovatiIne c:xpenfCl for statfin& slaIe or la EOCs . Hlrina of (:QG1fICIcd sc:eurity fot c:ritieal iD~e. sites . Publlesa&ty avortilne . Nadon., Guud deploymmtJ 10 prolec! critical kI1i'Irtruc:tui'e Jites, incIudittll all R:IDIIrCCS rhllt are part of lbe SlJDdard National Ouaro deJ)!IlYznent . Jncreased. borda IOCUritY amIvftItlS in coordinldDD wilb CBP HiriDg cf _ sldf posiboo eontraetorsfconNltanls for panicipmlon ill iId'imulioofllltellipce anaIpis Di shainl JI'OIIPS Ilr intclJigCIII:e. fusion coma lC:tIy~ ':' ,,'.. "" ~: "':'." " :-",: ;..:, : i "',:,: ,",:.-' ':.. :,; ,', :'" " :'),; ~,i'" '. .~::: ,::'",: ~ ':", ",','Ci ", .".. '<1: ":J,', ; ,;;,1 - ;;:,:~ ."'i ;::?" ;,;;:~: ...\'~rr'.J"'L.}r' ~'ilillll~. PItt':..; r "" ;." . \.,' ,..,.... ," r r'J.!.}....,;Tar~I~_J"r.(~:JtJ..:.....t'..!.h::i.\( ~~i.]I..,,..hS.:!r'1!,,-11 _ :~. -L" ~ I~:'.~ --=- ~...:~ .' ", '.~....: _' ~_' .. :j~\;, u~.", '.. t~.....':.~,. 2: -'). 'T'.. ~~~~ :..:...::-.r....:.,....;\i..~:.~':....:;.__"; ::...J_~..:~J..::~"'.:. ~?".1::.~.....~..'-.:... Ovc:ttilJlC; IIId bld:fin !or emerFlley preparedness and ItSponse pmonnd mc:nding FEMA.-spomored IIl'Id appraved Irainina: c1U$~. ChntmI mil)' also lISe FEMA &J*IIl fiJnds to CO\ICf ovcrtiJTIe and bacldlll elCpCIlUS for part-time and yolunteer emerpney rCSflOll" pttSOMel . . participatiD, iJ fEMA training. VASJ ilmcls may also be used for training gitiu;ns in IWI1alCS:S, p_enti(lll, orot.cetilMl ~lIIlIIJf:. alId recovery skiDs TralulDl Worbbops IlId COIIfer'Clle.cs Fall or r.rt-TIlIlc Stall or Co.tractowCon,ultanu Truel Supplies Tultloll for bl;bu edUeltlOIl Other lfilms ~f;Yrrr:2f~?g~~~i@:rMV~~'~iff6Jil17fmr~;;f'i.;T}~JJ;.Y(~~~:~Jf1~~lr:15~~ff}i:i~~~~~~ ~__~.........~. i..: ~..~~..~~ _..'_:..:.L.:J~ UL _ ~ L:._ :..l...D:";t.:r:.~..-oQ-t~i-if'L:i ,,...<<.:..,, .... ~~ ~ f..! P"I1ki,.tiO~ iii DsS 'ipp'~ftd Il1tdlil~~ ~Jjiri tn.1~1I1 Pllrtldpltlollln up to t/lnlfllOll-FEMA. apprvnd Inldlllea<< 11I1lJ'st ITllnlnll A complete list ofFEMA approved c:ounet may be f01lnd ar www.oto,usdol,movIl'EMAldocsl!!lillible Federal ClIurses,odf l .: : (~ I, ::.. I " , i ::" _ ~ ,t.'. -.J," t" ~ I ; '~.'" \ " I 'iLrc I) I'F , .r ~:~J':(. <!\ I ,. 18 Dq1ln, Develop, Caduet .nd Ey.lu.u~ In EJ:~rclse Exercise PII DJlIIlI Workshop. 0t2sl1 f'und.$ may be Laed to plan IIId c<mduet III~ Plmo. WDlkshop lD Include eo5IlI ~Iated to plBlUliIlJ, ~i space. ud olbct medini com, facilitation 1lOSIS. ma1erials Illd rupplies, travel and cxemse plan d~Jopmetlt. Full 01' Part.TIllle Staff or COJltratlOnlCaDlultanu. FuU or pltt-tlme IIa1f IllJ)' be hired III support =iSMolawl activitics. PlyMClIlofsB1uicslllld mnle benefits m.m be In ~ with the poUcies oClhe stIU or Ioc:aI unlr(s) ofSOYCI'IIMeIIlllld have !he aJlllfO\'ll of the stme or lI1e awarding agency, whlchCIItJ Is applicable. The servi= or COJI[rIlCtOf$fC01lSllltants may also be procmcd to supplllt the deslp, 6evdopmenl, C(lIIduCl ud cvalulIliOll of CBRNE exerclses. The applicants fomW wriuen prllQlJ'erncnt JIOIi~ or lhe Federal Acquisition ReJUlltlons (PAR) mllSl be: followed. Overthllc .110' backlll! costs - Overtime and becldill costs associlWl with the design, development aod CIlndllCl ofCBJtNE aereiKS art allowable eXpenses. GrIlltees may llsa tlJII FEJ.f.A pnlfimds III cover overtime IUld bacldill c:xpeIUes for plllt-tillllllld vol1lll'=' emerptcy respoll$C pe"CIMcl partlclpmlln fEMA CXCII'Clses. ImplCl1lCDtatioll ofHSEEP Tr.avcl- TIa~ costs (i.e., .trl'-. lIIiJu&e. ~ diem, lwtcl, *) _ aJloWBblc . expenses by employees wM arc on 1ra\'C1 staIIu !Or otflcl-' business related to 1he pllllflina and COlIIIUCl oflM ;xarcjJc projcd(s). Thcsc_1S IIIIISt be in aCQ)l'~ willi stm law IS hiJhliahkd in die OJP Ffnandal Grd.if. States . , P1ust also follow stale rqu1atiOllS p:prQDlg travc.I. Jf. SUIt or tt::rrl101)' does not have I tmeI policy \he:y IIIIUt follow fedcraI guideline.s and lJItcs, U explained in IDe OJP FtntlncltZl GIdtf.I. For flIltb=r in1"omWion oa fedenl law pettainlna: lo IrIvc:l costs plc:ue rdct 10 blfn:J"-'w lliD,U~m<l3Ilde. Supplies. SlIpplies are items tI1It are dqlOllded or consum8ll durinJ the course oCtile plannill. and _duct of1hc t:ll.CrCbe I'rojed(l) (c.g., oopylnl pIIpcr, g1oVCf. tIpC. nDD-$Il:riIe masla, and disposablepro!SCtfve cqlrlpmcllt). OOler Ircnu - Thcte com includlllM rcnr./ q! lplCAllocations for ~IC plUIDIna: 1IId CClllcIuct, axarcise lip, badges, olC. -';r 'hO _ ~ ~ ~T' r -~'.-- ~ ',~' ~\ r~ -: ~ r:~~' :.~ --J. "." '~~~ '7~-':: iT:~-: .- ~ - ~~:.-l.; -: ~"';-.' :~~~.~;, ~~~:.':::.~" r. ~,":; . r~~',:, .~..J_~:J": .' ~ ,: 1'1" , ~'n\.1rJ} -(1~)r.\~ljJ h,ll:,.,<.lt~t;.lt,~~... '-.' "" "l, . ~I ~tr'fll'rl"'l i'..-..I'..i1'"'I~..(..)>t'~r' (~:~J-~lrl~L(.'11'''-~;' "J't" '~')h':",~".':" ;,: ,'~--, _. .'~': .'. "~~""~:":':(' _--"';..~.:::.'. 'c.~:':';I'~":'''~'_'::~.::':;}.;:~~~'...:/,1-=I.i.:''~.'L~w~'.~.~~::..~:__.,:~ ExereW:s 10 mllUdD ltIe eft'octIVcnCSI aftDfonnlllon ahuinr plmls, poUciCl, procedura md lJJOtllCOJf E.xert:lIeI to tvllue NIMS lmpll:mCIIUlion. This incJud~ com Qf\lciUtd Willi i:Xc:olsm.~ Of~ll NIMS NmioiW Ciidatiallllf Fnm<iwotk ,. ,,' ," '\" : ....... "." '. Eiu:rOIsa: lIlI M1u1lte facility iWltOi veael5eewlty prOi.ccUan EXttCises to evlluate IlU nwltlme security proJeCtIon Excn:iSBS 10 eVJ!IJQIhra1 reeopIltiOft Clplbililiel Exe:rc:i1Cl1o evaluate c:yber lecurity capahililiBS Exucls~ 10 C:V-'lIlle agrieulturaVfuod 5CCtI1il)' Clplbilllies Exert:lsCf to nail/lie prevention rcadin~ and techniques 19 URc4 Teamft (force on foree) ~~ hJleroperabl~ tommUllieationl exuclSC$ Qitil:ll inbslrucllln: wlnerability, protc:d.ion. Mellor Ilbaclc c=elses 20 Hlrlar olfllll-dme 01' part-Ume staff 01' c:onlnletonlcu5ulcaDU: ' . To gist with the IIWIll8erp=: oeFYOI HSOP. · To wist with design, ~cnu,..,d implementation o{FYOI HSGP. · To wlsl with lIle impl=cmmDflllld Idminirtration c!lhe SUle HomeIaad Security SIrIIe&Y. IS It may rclam to lIle lIIdividuII JTIIIl PrugrJIII, H1rial of faU-timc or plrt-time .taff' Dr tol1ln.donlcol\5ultanlls slid CXpCIIICS rd.led 10: . HSGl'spplit:#Jon 5ubmls.!ion llIIIIIgCIfIOIII aglivlties and appllcation rcquircmcnl.s. . MeedDr complilllc:e wilb repor&gfdm coUeclion tequlremenl5, incIudi dsla CI!Is. DeveICIJllllcnt DC Opa1ltlac pI.... !or llIlol"llldon uDectfon and prowslllg nctclllry Iv rupea!! to DHSlFEMA dati Ctlls. Overtime and b.dd111 tolIfs - hynIcnt of lIVertitnc CXJlCIIItIs will be for work perfimaed by award (SAA) or IUb-awIrd emplo)'HIln exeess of !be CSlBblishcd WIllIe weak (1IS1Ill1y -40 hDUrS) rcIIIled to the M&A activities fOr tbe devdopmenl and implementallou of Il1e ptOittllU under HSOP. These coslS an ::a~Df~~:=::~~:A~o::~~~r::~, diia, .Ot.,~~i'.9iUiY~'~~ lS:ippl~iI. fI:I JNi, ~ 1i4ual CDIIIpOlUIIi~ a1!oRb'&. That It, ID ei1Iployec oraanlt d~ may not rmeefvr compenPtlOll fi'om 1heIr1llSlt 01' q:eniy ofpemment AND !om lit aWlI'd for a.inclc period oftlmc (e.a., 1:00 pm to 5:00 pm), even Ihou&h sueb wodc lIIIY bcIIelit bolll aeliYitia. Frinp bllllcfits 011 overtime holIrs n limited 10 Federlllllluranee ConlributlDl'lS Act (FICA), Woricen' Compenslltion II1d Uncmp{oynlcnt Compcn5ll/on. Travel UpelISCf Meelll1l-rdaUd UpCIlftS (por I complele: list of allowable meeting-rellled expenses, pJew Ie\Ilew the OJP Finane/at Gti.fdc at hltp:lIwww.DJp,lISdoj.govlFlnOulde). 21 ,.\eqUlllllllll of IUI"~rized om~eeqlllpmelll, including pCIJOIIDI complllerS, laplop compu~:pHnwr, LCD proJe=rt. IIId DlIIer cquipmeat Dr software which mlY be required 10 IUppDl1lhc impJemcnlUion at the holllclalld security straleg)'. The foDowInc Ire .nowlble only within the conlnd period; . Reaurinl fcesld1qcs ISSllcillled with certain equipment, well u ee11 pbones, flllies, e~. . Lc.aslng and/or mine o(5JlKC for newly hired pcnOtlnellO BdminiIW propmJ ..>jib in FYOS tlASl. 22 B. Stope of Work FtIndln~ If pt'O\'lded to pcdOltn elislble aetMtJes !Ill Identlfled In mc omu ofGnnu 11I111 Training Fiscal Ycet 200S Urbllll Atu. Scciurily Inltillllve (UASI) Grant Progam, OCIMistenl willi llle DepIl'lmlllll of HomellUld Security State Strategy IlIld the U1ban Alca Sln!egy. Eli,ible activities arc OlllJ/rIed ill JI1e Scope orwOlk for each cJttQ;ory below; L CatclorIes .lId E1i1fble ;,Uth1tiu Urban Ar~ Security IlllIJitive FY2008 UASr a1low]c casu are divided inle lIIe folJowilll cdcgOries: plannllll, llrpnlulloll, cquipmrat, trQllill( IlId dcrciseJ, m.nllgclllcllt and admlQlslTatloll CAUl life lIIowable cost, A1IC11St:!S" orUASJ fil.n4s mUSl. be dcdl.~ sowards IIW crd'orc.emcnt 1.crtOrism prCl'llIltlon-oricntcd p11llllilla:. orptIizaliOll, lrIIinln&, exercise IIKI equlpmentlctivities, Each catCiory's IIlll)Wlblc eoslJ have been listed in morc dcl8j1 in the "Budget DcIIl1 Wod:sbcct. above, A. Plallmng Develop/IIi Sctlllrill plans tbit IDtorpol'lttc thc raDge of prevclllioll, proteeliOll, respOD.e, .lId reeovery activities for;l _ario D~c1opllll and hl1plemRtllI1 bOllldalld tttllrlt)' 'Dpport prOCI'IIll' IlId adopt/nE DHS DltJonilloltlallvc:s lnclud1uc blJt not IIl1llted to the folflJlllilllr .&. fmpI_tina the. NatillllOl ~ Gulddincs 4. Costs associated with the idopdOll" impl~OIlllld adbeRllce to NIMS compliance reqllircmenl$; Including impl_dlIa1hc NIMS Nldonll Credc:IllillIin, Fr-m:. ~ Modit)rIDl alstiOI incldeal management and EOh Ie ClIlSllR proper alIgnment with tIl~ NRF IlODrdinlling Slnlaurcs, processes, IIld p~1s 0/1. Establlshlnj.nr C11!1811clnlllllllUsJ aid ~u 4. De.vclop/ng CllQImUDic:al/onr IIId ilnctopcrahilil)' JlrOlllCOls IJId solutions ... Conductillg local, TtJiOllal,IIld Tnoal prosnun lmplemmtltion m~1S 4. Ile'lroJopinl or updl!lnll'C5llllrc:.ll in\'entOl)' ISSC!s in accordance 10 typed resource: ddinitions iss=t by the NJM:S IDIqr.adon Celltal' (NIC) . 0/1. .DctlJl:lInI SlmI and Ioc:al JCIOSpalial daIa I)'Itcrns 4. ConductinJ publl; cducIlim .nil ~ ClIIIIJlaiJlU.lncllldine Prornotlnl Individual, fanljly JIId business ell\crpncy prepuednos$; alerts IIId w.nlnp educltiOll; Ind evlClll1iol1 pllII5 IS well as lED or bombina prevention &WDrCIICS5 .l. Preplrill& mtlcrlals for llie S~ PrcplrCdnCSl R::port (SPR) Developln, reined Urrorilm prcnnt;ioll activitiClI ncludlol: oil. Devclopmlllaw cnforocmc:nl prcv811!fnn i&:tivit/Q. to InGllldc csrabldhin'llldlor cnlw1cmg a fusioo cenlrz 4. Hinn, an IT spec:lalist 10 plan, dew.lop, and implement !be IT applic:atlOClS necessary for i1lllion eenler .. Developina and plannin, for ln1OmwIon./inlClIllC/JClll &herioa aroups '" RlrIn( conlrlCtolS IIId CllllSuIQllt$ 10 ma/cll rccollllMndlltlOllJ lln lIlc deve10plllent of. fusiQ/l centcr .. ~nlllld c:QCrdilllIIln, privlle.leC1or pll1icipallDn Wl1h *siOll canler" activities 4. Acqllirin, J)'stemnlJowlnl ~ to Stil~ local, 1UI11 F~m1 data'netWoOO, such as Ibe Nllionll C1i1m Jnfonnltfon Center (NCIC) md Inlegl'Dd .Automal FlngCl]lrlnt ldwIfialtlon System (IAFts), IS appropri* 4. Plarming to mhance lecurity durina heightened alert!, durina tetrorist incidcDt.s, udJor durina: !I1iti.lllt/on and _cry 4. MUlti-disclplble prcp.mlon It:TOSlI ftm responde: commWllty, IncllldIng EMS tor reaJlonn to CIlJStfOphlc events &lid Icls oflirrorism 4. Publle Infonnl1ionledu~on: printed md e1..eQ'oafc llUtelillls, public IUVlcc lUlJlounam~ts, semlnan/Cown hall mectlnss. well palmar coordlnattd throu&h local Cltlz8n CoIps CoUllCiIs ~, ~~~~~:tlft;~~=a:.;;r=::~:.-,trilrzpcyprcplrednas; priIrnotmi; Ibi ~ 1:IIIIp1lP1: a.wor ~SlJlil, rt.Jlon.IIllf lacIIllrI1apney ~css efl'or1I that buiklllJlllll the ~ c:impalP\ ' , , ~ EnllIalUii CIP seGUrit)' tqllJpmcnt Ind/otperscltlllal KqUiremenlS to P*Ct I/Id lecIn lila ~ CIP cost amssmcnla', inllludflll n:lGlIIl:CS (c.g., filllllcial, penmmcl) required for SllCurily eMaI1ccmcnWdeploymcnts 4. MuIij.1urildlt:don Bambini Prevention PlIM (M1BP.I') 4. UndllrWllcr Tmorist Protcdioo PI&n5 DevelDpinllnd ~nb.lllehll plans and protocols, Includlnl b at not 11m lied to: 4. Developlnl or eMlI1ciD, BOP, and opcmlnl pro~urcs " Developing!clTorism preYtntionldetemncc pllll5 4. DeveIopin( plw, procedlDU, and Jequlrcmcnt.t (or !he manqtmCnl ofln.frmrucmm Il'Jd rcsourocs related to RSGP IIId implEmentation o(S!I;lc or UrtJlII Ale, Hom~llDd Security Stmeiles 4. Developln, or enhlllclna border security plans ' " Dcvcfopinl or enhancin, qrber Icc:urity plans 4. D~eloplllJ or tnhll1cln. cyber risk m1tiaalion p[ans 23 4. Dev8lopin& or 8MBIlcllli agrleullUrcIfood seewil)' risk m1lip.lion, ItSponse, and rceovery pllUlS 4. Developing pub/klpriVllc ~r panncrship cmcracncy I'CSpenu, ~C!smcol, and re.sour", sharing plMs .I/. Dcvelop~ or cnhOJlcinl plw 10 CII&-aC JlId iDtcsfuc with, mild to iII_1he Cllpaeil)' ot; privllk IcclorJntl11- goycrnmetltll e/ltltlcs wmkiIllllo meet Jhc human SCtVIcr. response and I'CCO\ItI)' n=ls ofvictims .:L O""clopi... or up4ttin,1o?i1 Or re;ianll commwlica1iOf\l pllllS ,a, Dl:Ydopivf plllllS to JIlpJ)Cllt aDd '"~ spcclBl n~jJrlsdictiOll.l, $Uch 8$ port BlIlilllTities and rail and mGS nansil agencIes ..I.. Developing 01' wandng eolltinuil)' ofop\nlions and continlllty of llIlYI:lllID~t pl_ .a.. Devclopinc or -enhancing cxisllng tI1I5ltophlc iI1ciderll f~ IlId reGOVUy pJIIlS to include IIId integrate FeidIlralassw providl:4 under the NR.f .:j. Developing or cnIlanGinf t\lIClll1iOll plans .:L Developing or ellMIlclns cilizcn surge capacll)' .;. Dcvclopinl OT eM8IIcinJ pllllS for DonalIolIs I!Ili VOi1.llllcer IIIIIIlIEC/IIMI Md the cnPIell1t11t/in~gration of priYlte JeclorIIIM-IOYenIIIIlllIlII cntitic$ ill plqllIrCdnw, I'tIJlOllSc, &lid Jt;COVOI)' ICllvitics 4. Developing Of' cnhlllclni BOllIbin& Prm:nUon.PI1llll 4 Oclclopmc sdIool preparadnl:U plans .,j. Ellsuringjurisdictioo EOPtldeq1llZdy address ~. emt:IJCIIO)' public informatioll,. ~aCUBtioo, mass care, re50vrce m8llapMCnt &om nOD-JOYCI1II1IClI1I SOlll'Qef, unl1lllWed volllllblcT IIld dorwlons MllIlI&cme:m. IIld volunteer resource Intepation to ,upport each CJne'lCllllY Support Function, to Include IIppl'Opriatc: cansidcra1ions far specll) IICtlIs pDJlUIaians oJ.. Developing IUlcI ill'lPlc:merttina: ciril rigbl$, clYillibertia &lid privacy polici~. proccdun:s, and protocols ~ DetlgnillllPd deY~loplng Sl8te..d loc.lJ geaspllllal 1'1.... ~ D~vel oplllf or copl'luWDaUSCIslIlelltl, hu:ludlDI but Dot 1I1l1lftCl to: 4. CondIXllfllr poilIl vulnenbllily a_eno III critical inhstnlilbR lilesJlccy ~ lIld de\'elop ~cdl81ion(lCCIJIity pia 4. DcveIopln. border secority open;t!OIIS pl_ In coordindion wid! CBJ' oi. Devdopln" ilnpIDmllDIiIl& and m1cwil1&: A1a Multime Sccurir.y PIIII5 for poru, wataWCys, and coutaI areas '" UpdalinJ: IIIlI refinm.lhreU matriQef .a. COIIduotlna cybcr risk IlId wll\el'abillty USC$Sl\1UIts ..I. Conduelina assessments IIIIl cxerciJiDa c:xistinJ eatutrophic incident response and recovery plw and upllbi60cs to identity c:riticII pps tbat CIIIII01: be met by CllistIng IDCIIIlId Stale J'I:ISOLlfC;I:S .a.. Concluc:dng Bombina: PreventioD ~ty Anelys~ .l A.aivitlc:$ tbat 4ircctly S\lJlpott Ihe ldaltlficadon of SJIC'Olfic emastropbic incident priority rC$ponsc IIld recmcq projected needs lICI'OIS disciplines (C.IJ:.IIW enforcement, fire, EMS, publio he.alOl, bdlaYior&J bealth, publio wom, .grirolfllfC, Information tIlcllllololY,lTId ciliUll pn:JIlfcdness) ,;j. Al:tlvltlcs that cflrectly IUppOJt!be identification of~ilDaIed tcmpoI'IIy how;nlllt.e:s 4. Conducting COIl1JllllIlity JSSeISIllCllII, S\U'VG)'S, and rcsearcII ofYlllnrnbllities and resource !lee&. L'l(\ detennin citizen education IIIlI pmicip.rion to meet lfIo ntds 4 CoIIdIlctilll Cltb:e:n Corps projp2ll\ ,"Cllsmcnl$ and CYIIwd:ions. cltlzen preplrCdness $Urveys, volUl1teDf Impart llUdies, and ~t analysis .;l Soft larBcl Jl:CUrity plmming (public ptberiDgs) Other dicible pl.nn11lllttivllle.l an lisud Iv the "8111'111:( Detr.D Worksheet" lbov~ B. OtpnlzAtfohal A.ctlvliiet No more lIwI25 percent of each Indivldll8l UA31a~ II\IOIIIIl. pmy be used for operational ClCpCllSllS and avl:ltlrne costs for the thRc (3) OrcaniutioMl Activities noted below. I. Operational Omtlme Costs. In IllJlpoIt of efforts to CIlblllCll capllbl1itlei for clelectinc. deterrina;. dliruptinc. and pmentlllll.w oflllttorism, open!iDllal ovenlme costs DflIlIJowabl~ for lncu.ued IClC'lIriIy 1IICd_11 oritiCllIn1i'aslr1Icturll lilAI' during DHS-dcc:lucd periods o(OrIIlF or ~ t1nat levels. Subjco:t to dIese cl~ th.-!ayeJ conditions, FY 2001 UMl finlds for orpIlZlllOllII costs lDllYbc u:sed to suppvrtsdecl opeIUioJW ~ UIOIPIed with .iacnaed saouriCy lIleamrel It crltIc.I inhsInI<<ure JItes In dItlloUowIDe '~,'=r.ih~~;~~~'';;;~~~~'~'s06. ~ ,~Iqr~~ty{orll(t~ ~t1litcs .4. P1ibllc Jaf'dy oYcrtmH: 4. N.donll Cluud dcplo)'lMlltJ 10 prvlcct ctItloallnfivlructlm 11_. lnc.tudln& 11I1 resDuTCflS thal_ rwt ofllle JlmdITll Nationlll Guard deployment packap (consumable costs, sucll u fUel elCpellSU, are not allowed Cl<<:Cpllll pmt oflbc ltIIl~d NltlonaJ Guard deplo)'lllellt packaze) 4. Increased botder JeCUrity -=ivlties ill coordillJtil1l\ with caP. Consumable costs, SIIch 1.9 :fuel cxpl:l1leS, arc !lot allowed ClCeept as put of the IWllbrd NaliOllIl Guard dcplo}'lllent plckale. States with UASJJurlsdlclions can IISc: IUnds retained III the SlatIlleveJ to relmblUSe eli&lblc opcratfClOaJ ovcrtlme expenses incurred by the SIIU (up to allllldmullI of IS pc1cent of the Stall: *harc of the UASI pml). However, thll5C .CtiVitiCll mll5t direclly 51Ipport incnwed SCC1Irity mcullfllS en..ded ill the UASJjurl.dicdw. 24 2. Overtime Con. Olocl1im~ costs IR: a/s~ allowablE: for ~onnel to p.utioipate in InfonnllllCll\, investiplivc, aod inlt:lliccnce sh.nn& aDlivlllcslpCOifieaJly rel.IM to ilomeiinCllOCllrity. This includes activities sud! as IIlti. letrorill!l /AI:k fom:5, Joint 1crrmam Task:(orccs (JTU),1ve1 ' MaritiJne !;eQarity COmml~ (N tcllulrcd by tile Maritilm T~orUtiOll ScaIrity Act DfJD02), DHS Borda JWOfWllc:nl &curity TD5k FOT~. and ~ Borelill' Wor=nent. 3, IntcIliJcnec: Analysis. UASl funds m., be U#d 10 hire new state mellor COIItmtor posiciOllS 10 Strn IS intelligence 1IIa/)'JIs to e,nable il\fonnatiQn/'lRtellipnce slwUlg ~Iklc.l, In order to be hired IS m intelllaence llIa1yst, staff' and/or eonlIIl:tor pqsonnel must meet IIlIClS! one of the following criteria: 4. Suc:ecssfully completr: nlnini to tIISlIrt baseline proliciency in ~Ui8ence IIIllysis J/\d production wllldn six months of bei~1 hired; IlIlf1or, 4- Prevlll\lSly JCNed as all intelligence llIal~1 fill' I minimwn oflWO years ~ in I Federal i~j&Mce "eney, the m1JII.ery, or SlIIc andfor IDeal Jawenl'orccment mldllJMCC lIIIil. Costs usoeWcd with hirUlg DeW IutdliJCIll:l: ana/ysts Ite a1loWlblc only for two years, after which SlIle.Ill:Id Urblll Al1:U sball be responsible fuuupponlng the IUSllIinmcnl costt for tbo$e fmelligl:D\:C 1IIa/;5u. UJeof fulldl for the hiring of intclUscncc 1IIlIIY$U RPlCSClllS a commltmenl \I)' ~ grBIIlM to wsllln Fe6erally.1\!l11led posifiOllS atIar lhc two-year FedI:QI Amdlll, periOll1Vilh /lOll-Federal teSoun:es. Pailun: to rusWa sucl1 pasitiOnl will JUillt ill discjl1ali6c:adon ofJl'lllf=lIi1lm birinJ lIIal)'l\s with Federa.llwlds in i\Ilure Plllgllll)'CIUS. ill ordor to ~ivt lilnds ten hlrinll$lllpllCllQllysts, the 8M IDUJt Jetain cedificalion on file stIllnl that die rl:Spansibl;jurisditlion w11115Jl/lDll rapooslbUlly for JUPJlCIItiI1I1he costs of the hired anlllysts !ollowine the two-)'W' Fed:nJ timdin, paiod. Thl! certlticatioo must also be accompanied by . bucl:ct plan prov1dinC dle dw.ils oflbis _SCll3enl All intt:Ui,gcnDC anaIpl training sl10uId 1M: 10 aecordlnce with Glllbal'J MtnhnIDII r>Jm/n.al ln1411I1_ TrtJlntilg Sltw:/lmbf~ Ltrw Ertf(J/"CIl~ tmd OthuCrlminlll JlUtlu ~gerWs In rht Unlwi SUdu, wIllcl1 o1ltlines the minimum ClllCaoril:S of tralnlo'llccdcd IiIr lntellIScn=~. These inclulk subjeG!-DUlller expertiI~ lIIIalyIlt mClhodolopes, customeToJeO'icc dbics, iniormadllll b8lldlinS_d prooes.sing d:illl, llrilicaJ IhInkiBg skills, oolllpll!er litem:)', and objec:liYity IIId intdlcdull. bone51y. A c:crtifie<<e ofcompJltion ofsucli tnll1il'l8 must be on 1Ilc with the SAA IIId ~ be made I'Y&ilable to Prepan:dness OffiIlCtS Upon request Under no cirCUll15llnta may jurisdictions exceed 25 pBl'eCllt ofthlir 1JASI.ward for then activities, C. EqlllpmclltMqul51tiOll My equipment pUrclwcd, under !hi, coolrlct, mllSl be In accordllllce with the Authorized Eqllipm~r!in (AEL), JocaIcd at bl!;p:JIwww.rkb.us D_ Tralnilll FY 2008 UASI t'uIIlk may be used to Wlll(:t the capabililitJ ofStB and local JIlVCrnmcnl and non"&O\'C11llIlCllltaJ eml:lJMCY prtpare4ness McI response pel'SOJlJIelllll'ougb devcloplllCllt of a Swe homeland security training progTIIJI. Allowable trlinina-ld.ed eosls inoludc; OJ. Funds usallO develop, de.Jivtl, IIJId l:\'alltllf tn.lniaL including CO$II n111cd 10 administering the tralnlng. 1'111l11111J, JDbeduJlIls, facilities, T1I&lcIial5 tnd supplies. Tqlrododion ofmalcrialt, IIId equiplllAl Overtime Uld BlcldiU costS, IS defined kt 1bis lUidlllce, Q5~ with lttInllills. ortudtlnl FEldA. IJlIlIlsorrd wndIor IIPJlrovH lrIlolal CI;JlII)CS and pnllflllll arc. a1Jowt4. These ClOIllI are allowed only 10 1m: cxttntlha Pl)'IIIelIt for sudllClViccs II kI accorducc widJ t!IG politics of the Stale or unit(a) o!Joal JOYtmIIlCIll and Iw 1IIe approval ofdlc Stm or lIIo IwMdiJll &pile)', whidlever II appllllllble.1D IIll case IJ dIU! compensation 1II1ow.able. nw is, ID employee of aUII!1 of aovcmmant may not n=m: compcnslllon fi'om botb their unlt or IpllCY of pemlJICI\t AND !tom ~ .-d for aamsle period of tJme; (..... 1:00 pm '" 5:00 JIllI). _ tboaP IUGll ~ aI'Y tiClIdit DodI.avitillt. F~, tmI1imc CIIIlr moc:IltUI willi imployeenho plltlclplllt hi riblili& In 11IIr1IhIt role tor """ldl1b~ IR , _pWilcd ~ iIcit lIlioRl FriaP lIIiniI& till OYenIme bOWllll'tIliIIIIttd 10 Fcderallnsurmce ' ==;.:t'~J=r;;:na)=dil=~~==Y"Swmmon lIn'eJ slalUS fot omtja] bilJlnISS telat=llll approvecllrllnln&, Hirin, riFuJ/ or Part-TillUl Sr.tror CoIItn.c:IonIConsuJ1ants to supporttnliniRl-rcl~ activities. Pl)'II1tnt ofsallllic:$ and mnF benetill mUll be i/llCCOn1ancc with !he polieles oltha Slatcor unlt(s)ofloeaJ govenuncnt and have the apJIrOYal ofll1e StaI: OlIWUd!nllpllt)', ~iehcvCl' Is appllc.able. StICh costs must be Included within the !undiD. allowed for progralll management per~nnel expenses, whiel1 must not exceed 1 S pettcllt of the total a1ll1C1t1on. CartifttstiDlll\l.ecert.i.flcaUon of IMInItlDlI is CI a1low~le COst Stws are ~t.Oul1llecllJJ follow 1he FEMA Instl'\lctor Quality Alsurtllce PIllJram 10 ensure a minimum level of eompetellcy and comspondlllJ leveb of ~a1Ull.ioo ofSllJdenllcamlng. llUJ is panlCIIllliy lmportlnt for Ihose toUtsC$ tIII1lnvolvc traininl of uunm, 4. 4- 4- 4. 2S E. fuerdsu All Urbtn Areas are ~ulml to develop I Multi-year T,.u.!ng IUld &etcUc Plan and IlIbmit illo 1'SMA. CHIlli lIInual basis. This pJlIIlll1IJt tic 10m the MIIlti.}'UI' Tnioina8IId E;atciJe Plan dcMIope4 by the Slatt. and aliJns willi Ihe UrbM NeD Homeland Security Sb'a/J:gy. Further, Urban Nus are ClIcoqed to dc:volop . Mulli--yw PIIlI and ScIiedlde Iha1 l8kes i1tlG consideration IlllicipBtcd lrIiningllecds of the Urbm Area for . least the jmmcdiall: ,,_, with e=clltl \IebIg timed to provide ~ lIle DJIPOlIWlity III ulllizc: tninlnJ ~1ve4. FllIlhcr p1ldl/lc:.c cool:lClDmg Trlinill' and Bx=ise PlaD WOJks/Iops C&Il be found In lhc HSEEP Volumes, Allowable ~jse-rclDled costs include: ... FlIl1cls Used to Dulin, Develop, Co.duellnd E".llll[e III ExerdK - rncludes tos1.s rell1=d to !lIllIlIIiDg, mcetiJ11 space and other~.I COSIS, fr,~1i1alio1l COIlS, IIlAIerIIls IIId supplies, travd, III'Id dllllllmBlllltiOll. ..;. HlnllJ ~ F 11I1 or ,,,"mIllC SIIIJ' or Conlratlort!CoDlUltl.llu - FuU or pu1-time sWrmay be hired 10 S\Ipportel:trMooRlatt4 aclivitiel. 8uth costs !DUSt be.lllcluckd wilhhllhe filIIdinJ Illowed for PWIfIllll IDIlIIpMlIl persoIIIld expenses, "llllicll must 1101 CXClled IS per~t oftbe 101I1 .Jloe.tiOl1. The 'Ppli~l's follDl1 Writltll procUrtmcrlt policy or the FedmI N1jlllslllon ItepllllliDQs (F A.R.) - whicllt:\ltr Is mOR strinltl1t - must be followed. 1Il no c:ase II dull compensatlOll allowable. ,;j. Ovcrtlme Ind Buldill- Overtlma and baddill c:osts usaefllOCl with 1M deslpl, cleveloplltelll, -.,d eonduet of ex=Ues Bn: allowable 1:XpQIW. These costs are d10wed only to the t:tti:nl the pl)'lltl:lll for ,uGh Jm'jea is in accordanee with tile poIldca oftbllllUl or UQ/t(.) ofJooal aovemment ADd bu lIle Ippm'al of tho DIe or lhe ..",.-ding agency, wbielJevtr is IlllpliCllble. In 110 cue is dllll compcnsati(l1l allowable (se&: abo1Ie). 1rilllc bent6ts on ovriIIIc hours JI1t' Ib:nimd to fleA. WOIhn' ColIIpmsllion IlId UlIelIlplo)'lJlelll Compensation.. ... Tn"d- Tmd wstr arc aIlowable.lS expelISe$ by =p1oyet$ who _ CD lm'd IUIus for offici" bwincu rellled to lite pllMiD'lI1d c:ondlllltof llXtl'olsc JIl'II1Cl;t(s). ... 5u ppliCl- 5uppliCll _ ill::llU lhal_ dq)C:Ilded Ol c.onsllllltd durillg the COOlie ofthc plarurinXlnd CQllduct of the exen:fsc Jlrojet;t(s) (e.p;.. eopyln~ paper. &loves, tape, lIOlI-Urile muks,1lId d1sposUle pro~ equipmeut). .;j,. OIher ltellll - These COSI$ include the rtIIW of 'P*WIoeallons !llr exeroiJe phlMing and eondUCl" ~ of equipmun (e,g., portlble toileu, tcnU), food, re!rcshlmllu, gasoline, aemse sijll5, badgcl, W;. tlnautborW:d OlWllisHelltcd costs include: .. R.eimblll'lement for die: mall1ttn1Dce anGlor wear Illd tw eosu of prlIlIl use velllcler; (c.&~ COIIS1nICtillll veJUelllt) IlId tIJlCIFIll:)' rcsjlllllSC IppITltlls (t.&., fire 1nId:s, IIIlbulances). 4 Equlpmmllhal: is purc:llased for pcrlIlIIIent installatidn mellor 11Se, beyond the s~ of earci$e conduct (Co". dOQrtlllit messaging s1gnJ). Etercise SeeDlrios. The scerwiO$ UJed 10 exereises must be bued OIllhe Urb\ },nla'. Homclllld Sc:curity Slralegy IIId plllU. ^=JlIIble sr.eurios tor UASI ClICfclJes Include: dlcmlca1, blologlcd, J'lllliolo&Joal, nudear. e:xploJive, Gyber, qrieuJturaJ IIId nltllnl or lechnolotical ctisIs!eIs. Elc~ Wlnulos 11'I\II~ be cat:ulroplUe.iJs SCOJNl aad me, IS dDfined by the NatiOlUll Response ;l1IIII:worlc. The scenarios used must focus CD valldaliDl existing cepabililic:l and must be 1ar&C CROUP in $l'Dpt IIId sIu to exert'- multiple tQkIlIId WllTIIIIt involvcmen~ from multiple jllrisdictlOl$lUId dlsc1plfnts end JlOll-'ovel1lJllCr1lal otIUlizations. Slr&:rcise scenuIo. should also bo bued Olllbc Multl-y_ Trahdttt: md Exeroisc Plan. tfa UrblllNel will be hostillllll upc;omlna.specill event (e.g., S1lPtr Bowl. G-I Summit); th'Y lIIlIeipal5 pl.l'1letpWngln a Tier 2 NadOllal.LeveJ Sxetdse IS de;fjned by the Nltional Bu:tclse PrllJl'llllIlnpIc:rnartmiOll J'Ian (NBP J-PIBD); or lI1ey Illlidpm.lhlt1bey will apply to be . venue for I Tier I NalioDJl.Leyd E=clIc. IS defined byt!lc: I..PJII/I, Ibey $hOllld pll111 to lilt t:lASI Alndln,lo 1lnllll(lll.1nInlnf: IlUI ClItldsc aclivitIcs in ~ for diU ewm. Urban Ams should WO CODSlder cxero!s= If lUljor VWllC5 (Cog.. arenas, OOlIventlOll ccnlcll) thIllbc:uI on evlClllliom, CDmmUIIiClltion.s, MIl contnIand Il'Id CQft1rOI. SImt 1b0000ld 1110 andolp&l.c plrllclplllns in lit least 0110 RaalOllal ~i$e &r\til,IlIl1y. St*I must inclllde III eonfirmed or plmmed IP=-.t IlveDtS in the Mulli-yar Tilining and ~ciSll Plans, J. Penollllel hnonnel hiring, cmrtlme, IIId bacldW npllIlI6S _ pamiaed oudc:f Ibis pII1t ill order to pedonu tDowab~ fY 200. HSOP plllUdna. nInfng. ~ ADd equipment aedvidet. Addi1iOl1ll infilrIudOl1 CIIII be found ia )'11III' FV 200' pIIt &1lIdan~ 4. ForSHSP and UASl,a pcnonm:l cap o:fllp tolS peteenlofeadJ of the total prOJl'l.lll Aulds mil' be used. Gr.mtccl wllo wiJlb 10 seek . l'>'a1ver jl'0IlI the U pm:eul perSOMeJ ".,. mIISt prQ'Iide documCllltllion cxptllllIng why th.lS pcrcc:nt pclJOlIIIel cap II unu.ceptable; waiver reqUc5U will be considered DIlly under extreme Cll'CllllUllllCieS. ... The cmggry of Jl"$OI1nel COSl:$ dotS not apply 10 contn.clOlS. 26 G. MlIIIagcmf:Dt &Del AdmlnlstratloD - JlO mOR: t!wI J"- or cacI1lub-reciplmt"total _\VUe! may be CXJlCIIded on MllI'lagcmenl and Administration costs by \be sub-rccipleau. ' Hiring of full-tllJ'l* or parMlme staff or conlnclorS/consultants: 4. To asslsl wllh Ihe management or lIle FY2008 UASI 4. To asslsl willi design requirements and the Implementation of lJle FY'l008 UASI ;j. To asstst willi Ihe lmplementaUan Ind IdmlnlstratlDn of the Urban Anla Hlll71eland SeC1Jr!Iy Strategy, as ft 'INIY relate to \he fY2008 UASl Hiring of full.tlme or part-time 5tatf or cO!llrldorWconsultants and exptMes ,..I.tad to: 4. Meeting compUlnee reportlngfd'lJ COIJecllon requirements, IncludIng dall ClIIs Development of operating plans for Information coUection and proclnrn; n.ces.ary to respond to DHSIFEMA uti calls Overtime aud backfill _Ii .p~nt orllYertIme eqIC/lSes will be for work pcrfonned by awwd (8M) or sub-award emplD)'CCS in excess of the atablubt:d wOO:: wcdc (usllllly.cD houn) related to tile M&A activitics for liIc cboclopmt:nl and bnplcmcntllicn oftheJllOgrams IlIIder HSGP. Th=c costs an: a1lowod llIlI)' III the a:tmlIM payment tbr sucIJ stlVic:cs Is in aceonIance with the policies oflhe. JtI.\l: ~ local Ullir(s) of govemmllll.llld Ila1 tm IJIprovaJ of1he state 01: the awm-d1Q8~, whfchevu Is appllcablo.1II DO _11 dual eomponSllltlll aUowablo. That Is, III employee ofa 1ID/t of ,ovc:mmeDt IIlIlY 1\01 receive eompauPion ftom their unit or qency or~.AND tom 18 award for atingJe pcr!od of rime (~s., J:OO pm 10 5:00 JlIII), evert though neb work mllY baldi! botb lttiyltlC$.l'mlt blme.fiu an oveltime bours _liIIlltod to FedenllJls\nDCe CoIJIJ'ibuliOl\J Act. (FlCA). Workers' ComperlSltion IlDd Unernploymeat Compcll$lllDIl. Tl"Ivol GpeDlQ Meellng-related expenses (For II complete list of aUowabfe meetlnp-relatec1 expenses, please relfiew the OJP Financial Guide at htlo:l/www.o!O.usdol.aov/FlnGuldel. Acqulsllfon of authorized office equrpmsnt The Following are allowable only within the period of perlorm.nc:e of the contract: ,;L Reeuriing fees/charges BSSOCIa1ed with cerlaln equlpmenl. such u cell phones. faxes, etc. ;j. Lcasina and/or =tin, ofSpItlC for nowly hired personnel to administ8r pfllgrmu within tho FY200B UAS1 B. ConflruelfoD aDd RtJlovtCfon PrOject CORStI1Iction IIId renovation nol exOClOdIn. 11,000,000 it also 1IIlowlblc, 1Il deemed necessary by lIx: Office of FEMA, lInder diD IT 2008 UASI. Such COllSb1It:tion IIIIll renovation Iball be striedy Iintlletl and l1Iowable only whCII il is neeeuary COlDpOJlelll oh security J)'Item II crillcalln~CllUre iBcilitics. Thll 6JllowinlactiOI15 and improvDllu:nl$ 11'0 ool15idcrtd 10 constitute: COIISlJUclion or Jenovation: 4 ol. ;.I.. .... ,;j. ComInJction BII.vor I'aIOvlldon to suln! f'al;lliliCl; RenllVltlOll cf'lIId modiflca.tions., iDcludlnJ 1ba instIllatiDII ofscc:urity Il1d commWlicatillJ'l cquipme1ll, to buUdiaJliS and sIn.Ic:lumi th8t In j() years old or ohlc:r; . CoCllmunicatiOllJ Mtmmm; MY othor conJlr\lclion llf reaovation cJrorts lbal. clwlae or expand the footprint of a ficUiIy or :Jlnlcture. IncllldiD, secl.Ility enhaoeements to improve perimeter JeCOrity, and Ph)'$ieal 5CCIIrity enlwIcclnonlll, ioduding:1KIt not limited to: . Uptina .. f~l '.. '. ,~tdmsicm (CCTV)17ifcms . ' MotiliD dae.ctfari iyIIeiilt , . Burica. doors, pIcos ~d. re.IIled ~ ~ct:I1lent$ Approvall'rKw: hi order lor IPM'- co dRWdown funds for conllrUction and tenO\llltlDII costs, the lIartll!l!! tn1lSt provide !be Division with: 1. 4. 4- 4- .:j. ~ A description <If the Isset or facility, ISsellocltion, wbetllcr the inbstru~ Is publicly or privatc:ly owned, and tho constnICtiOIl or renovllfc:m project; Ce.rtitic:alion that t facility V11lnerabillty asscssment hu been cc:mcIUt:led for 1Il0 ~1Ilty; A deseriplion ofhow tile c:on&tnlCtlon or rertOvttion proj&et win addleS; the identified VUlntrtbllity(ies) tllIn the Wl:Sm\eIIt; A NtemDnt Mille collm}uences ofllllt implanenling:1he COIIJlnIctiOll or tIIlovatic:m project; 1IId, CompJeled National En\'ironmenttl Polley Act (NEPA) Cl:lmpllance. CIIecldis~ 27 Note: Written approv;u must be provided by FEMA prior to the use of any FY 2008 VASI funds for construction or renovation. I. Ovel1llllc 11111 Backfill Guidance Ol'crtlme. Expellses iIlturrEd lI)1lho$t pcnODIIl:l wIIo, as a ~ull ofFEMA-approve.d lIt:livities. art ~onning over IIIld aboY~ their norriW, scheduled wolle bours or wort week. BacIdW-reJDted ovcr1l.me.l!xpenst$ incuned by tbte peISOl1l1ll1 who llR worIdnc ~ IIId lIlove Ihcl1l1011Dd, Je~ulcd wort boun. Dr' work week. in 0Jdc:r to perform the duties of other peTSOIlIlCI who Ire lcmporriy assigned to FEMA- IIpJII'OVtd lICl:iyiti~ oubil:k !lIcir c:an: rqponsibilities. The OJp OC dod liD! distilliuish bc:IwWl OvenllllC: and Ove.rIimt I.l Btd.1iIl- they are bodJ vi~ as cwr:time rqud~ of\llbtther 1be iDd.ivldull hu pcdlmllCll ~ bO\llt in !heir nol1lll1ly uslJl1~ placufduly or If the overtime aec:rued as a TCSUlt ofbcinll fe-asslgned tol ditrerenl plWl of duty. Q=time and backfill do nol rCf\Jll1n IIlln= offulJ-Lime cmployct:l (FTEs). AJlol'lable PlallnlDg, Trallllllg. alld El:erdse Colt Spetlfic III Law Enlorcemt:1lt Terrorism PrC\lelldon (l.E'Jl')-orleulcd ....cdvities. A1.1~.2S" ofUASI:fund$ mllSl be dcdlcauxllowards law ~fOrccmMt \mllrjsm prtYeDtion-orienled plannill& organl.tation, fnlining. exercise IIld equipment acIIvitles. J. LETP PIallnlllf Acth1du: 4. CondllllliDi poinl wln_DiIy MalyJes and usewncat$ 4. SolllBrpt scxmrily plaulillf (publio pllIWp) ... Develop!1I1 bor4er ~ ~OII.I ,,111I5 ill coordination wIlli ClIP 4. DevclDJlIn& impletllcntllls. IlId miewing Area Marltimo Security Plans for ports, watc:rways, IIId coaslallfw .;. UpdaDngllDd refilling fhIeIl ~ces .;. 1'nlc&n1Ina: 8lIl1 ooordiDatlnl pJiYlle tc:dor partlcipmon witl1 filslon eentcr ac:tivities ;j,. Deve.lopinllllld irlIplementin, cfvI1 riFts, olvil Uborties and priv/IIIY policies. ptooedures, and pratocols. 01. Acquiring 5)'ItemI allowioZ colUltClivity \0 Stale, local. and Fcderal datallCtWOJks, $\ICh as die Nelional Crime 1nfonnation Center [}ICle} and fnlBgutd Automlltd Fin&erprint Identl1lcedon System (lAFIS), &!Ilpproprilllt 4. Desiinin, and dc\tclopill& Stld.c Illd Jocel acasplllill dQ I)'MnI 4. Co5I1 _iatBd willllbe adgptiOll, lrnp~on IIId edhmaee \1:1 NIM'S compliance l1llIui:rcmml$; inchxlillZ ImplemClllJne the NIMS Natlon~ Credenti'alinc FJmnCworft 4. Jnr.ogminlllld coordlnallng priVlle sector pBltlci.pIlion willi mioll terlU:r activities EstabJislunw/.Bn/llDCClJlCllt oCFlIiion Cenlcq .... Hirin&. IT speoIllist to plan, develop, IIId bnpl_t th~ tr IpplJ~OJIj neeessary for 1M fusion eeolU 4. DIMloplnJ and plBllPina for jpfOll1lttionlinlellIlleRCe sllariDi plups 4.. Hiring 1lOIIIrUtClr$ IItd coasulllllts Ie make rec:olIlIIICRdalions 0Il1he devcloplJlent of the fusion ""lcr J<. L!11' Tral 01111 Activities: lAw enforcement tcITorism prevention pro~on-oriCllled Iilnds may be used for a nmSC oflaw cnf'orcemcnt cerrDrlsm pn:y~tilln m1*<1 n1nlngllCtlYities to cManCCl the Clpiltilitfes ofSlIte and ICICIJ pcnoMcf, includin:; ~ foUowill,: E.nahluhm.,,' I ~_nI qf FI/lfrm c.nltn Grant fundf may b~ IISOd to suppOl'lIoteIll.enoe anll)'Sl ming ill thc foI1owinl mmners: ... Plrtlclpallallln DHS approved 11Itenillllte aaalyst Inlalne: Stites whln&; to develop or spollJW' inldlllenee anaJ)'St c:ovna :or aJWlon~ .audlMQC: :slJQuJd JUllmll GOUda ID FeMA ~ l'CV1~w Mol opp.ov..r 11I1lCC<lI'4...... whh the proccu outlined in hl1l1 VI and VII oftbc FY200ll\1IIIt JUidJJleo, The. IiR of approved eouIKl wllllN ggIIIIandy updated and till be &OOCIted in \he FEMA CItIIolat ,Ii~~^j;:~~~~~"',~~~ :~'~:nsi~ >' : " ' ,. ' " 4. LIlIIlttd P.rudp,.t1OJ1 hi aDII-n:MJ\ appto-nd i.tcIitp:nu .~tin 1tahi1liE: Sl*IlDD)' SCllII..cIeIIls 10 altIIrId ~ IntdIJpn" 1rIa/yJIr;ouuq fbr up to dua atrerhlp ilIlcOO1'dabce whh IbB lrIInIni ptOCCSS GUlIiDed In }lilts VI tnd VlI of tM FY lO08 ~ Illlda/lce. A CClttIIcabI ofCllJlqlJetion of all inlolliJtlloo analyata lninina mllll be on file with the SM Uld must be. nude: available to Prcparcdneu OffioeI$ upon rcqtleSlllpon th~ bfring of pmonncl. Allowable costs Include traUUn. COIIISCS that fetus 011: 4- Buildlnl information sbarilla t:IIp&~ities (especially llIlong Jaw enforcemcllt, nonlaw onfarcernmt, other lonmment IpIlcies. md the priYJIC sector) <I/, Melboda ofllqd lzardea1ns 4. Fcillty I&w enfommMtS"~rily pcnonnel. to mcJude fujJities,vesseIs Uld perU .. CBRNE, qricultllte, and qba lhreals .... H;stary oflEmlnsm and wclJ.! elIvironmOllt$ contributlna to wellS 4. S\lnIeJllanoo IIld oolD1w-Iurvclllllloe techniques 28 .. Privacy, civil rip.l5, IIId civil Uberties regulatiOllS, policies, proctI!urcs. and protoeols 4. Crilic:lllnfi'astructurc PIO!cdion bUUllg. 10 Ineludt IdentilyinglllJseuilJg c:rltiClllIn:frls1nlc:tllre !Wets, YIIlncubilitics. and thre8:s 4. Cyba-/l&f'k:ulwrtlfood sewrity thrcak MCOznitillO IlId protective InCISUres training 4. Cullllral &WU'e1IW traiJlIng for COIIUJIooity Ill\gagemcnt ~lti~ IIIld IIl1d~cr opcmions n.lllled 1D\clrlOrist OCplliDtiollS 4. LmlllUqc:s, $~eb as Auble, Urdu, or FlISi, wblcl1 aI'$ spa", by IcnDWn terrorists and terrorist organiU1.iOlls -iil. .Joint u.iniDJ with oIhcr hamelllld seeurity cntiti!:l (I:.g., U.S. Scc:ul Strl'icc, CBP) 4. Use of Jnteropenble COIlIIlIunlllllliollJ e:quipmenl 4. ColleQjoll, lnJIysis, lRIppln& inlepalion, md cllsseminatiOll or gtOSplli&J 11_ and imagery .&. 0eMp1li1l dabhue WIt. desiJD, dBVdopml:llf, md mAIIIgcmtllt trlinina It. Volunteer panlclpllkm CO support law enforcement ",II COIMluPIly Plllicing IClivitics relaled \0 inCRlllCd Iliuzml awareness of terrorism activities, to include !he Volunteers in Police Smice and Ncipborhood Witch prognnu 1.. LETP EnrclIt Ad:b111u . Law IIIfbrumcnt tcrrorUm prcvGon prlllbCtiOll-oricnted fimds JD.IY be used ftJ de.slp, develop, conduct, IIDd cvlll!lIe kttorism ptOVCIltion~~ e.x~IseJ, indudin, die foJlowing: 4. Exerdscs to evlluate !be dfecIlve_ oflntbrmltioo shlring plans, policic:s, procedures, IIId prolocol.$ ;I.. Exerclsc:s to evaluam NlMS illlJllementalion. ThIs includes C(l$U lUociated wid! exercising component! oflhc NlMS Nltioaal Crodcnliilm, FI'IIZI~ ,j. :E'J[crd$cs to ovelu* fa.cillty mdlor vesscI sewrity proteltiOll .:L Exerdscs to lYlluata area IlIaI'if.lmll ~ prolcctiDl1 4. Exen:islll' 10 IW&Iulltc Ihral: ~liOll capabIlilles 4. EDrGIser to CVI!uIlo ;yber seauity ~lbiJitillS 4. Exl:Ri!~ to cvlluate qricu1tun1lfood secwily QIllblllties .l Emclsel to ovaIWI!e pmcnlim rndiIIcrs and lccImiqucs ol. ..~ TcamW (Coree on force) cxerciSt.S ;j.. In~,.blc c:ommunle.slliDJl5I!ltm1liscs 4. Oili=1ln1h1$troclurc: vulncnbility, prolection, and/or attack exercises Where praDIICII, thClCl c;1(CTCUes Should involvt the public $~, non-pvcmmcnlll parblm, Irainccl ci~ voJunIecn, Me! lhe geoerKl public. Slate &lid local SOllemme'll1S lIlould _lie with lheirCitiuJl Corps: Councils In include volun1!elffi1lm PJ'OIl'Im! ,ueh u Volllll~ in Police Servi=, NciJilbothDOd Watch, and Ole pml public. , " J. Natlonallnc:ldtnt Management SystBm (NIMS~ complfanu HSPD-S, -U_,.".,1I1 ~D(fJJlUtfc lndMlIb," ftllfldaled!be creation of).I]MS and 1he NIliOllal Rc:sponsc P1arl (NIU'). NlMS povides a llOII.IWoI hmeworlc for altitJa: at IlIJllrisdiclionll Icvcw to worIi: tIIFlbcr to mmqc dDmc$tie fneidenU, reprdlea: of cause, me, orcampllllClty. To promole intaopcrability lIIld ~biliJy IlIIlOD' FcdcgJ, S1aIe, 1oc&J, and IIibal capabilities, NlMS ineluda I core set of CUidllllnc!, mndards, IlIId proIDCOlr for collDllllld ml mmqemcnr, preparedness, re:source D'IIIII8ement, coml11lllllea%ions and iafunnltion D*1tgcrDCDt.. S11Jlporting tcchnolQ8ia, and 1'IIIII"m1~lItllld maintmancc oENIMS. The NRP, usin( th~ !erIIpJale estaI>/ished by NIMS, is an III. c1bcipline, aII.1:uttards plm1lhar providCII !he strucbn'e md ll\tdIanWm CO coordinlle opemioru forevolvma or potential IneldanlS ofNatIOIIIl Slpiti-. wI\ldIut: mlJior evcnu that "mplitc I coonIlnawland C1'fectI\It resPOl'l$C by ill Ippl'OprUte comb~OII ofFecIel2l. State, local, lIibal, priftll: Jetor, and IIOIIpcrnmental c:ntlrie;." The NlMS Illteif1tloll Omtet tNIC) I'ClCOI'DIDelIds 38 NIMS ColllpUance ObJecliftS for nonp__tal orJllll%aliom that supportNIMS lmpleJnentIDOlI. These aclillitles closely parallcllho implementation activities that haTe bccn required of StafC, 1llI'rilorial, tribal, IIld local aovemrneau slac:o 2O<H ud ean be folllld at 1\IWW femaJl!mr/odflClDl:mm"YIlIimslnl!O fj lldl To iJrte&rlte IIOllJlro1l10rpnl:atloos Into till: broadet ndonaJ JlrllparedllOlS d'oI1, DHS enc:ourlpJ ~ to CODlIider ,,-In,; IhtSC recommended activl1.les. AddlllolUllly, nonlOl/Cl'llnlenlal orpnizadanl' ,p'IIIt.eCS Ind sulJ-pM_ will be ~uired to m'* c.ettain NIMS complianu reqliirc:nu:ots. 1bis Includes II' c:mcrgency preparedness,l'CSJXlII'O. mdlor ReUrity peI10IIIId lu 1be orpIIlmiOll plll1i~pa!lll: In lfIe development, lmplemcnlltion, and/or opUlllon o(1IlIO\.Il'CIlIllldlor Id!vJtle.s IWIrded Ihroazh Ibis p!Dt~.~,~rlllpropms';oIII~wiC!l ""'NJM.S NIllOlll/ ~ ~':ID' DemopDletttOIlidc:. M~ 1joi&Un11ri1!ki'1lS JS,-10!l NJ}dSi,"", ~uctiari. fn,adilltfon, ~..,~ kllo~tdO!'o lncldInJ CmunaD' S)IIi&m (lCS.J 00). InCident eo-nII $)'stem (ICS-2OO), lIIlerJ11ec1l. I1i~deat C<<IlIiIlllif Systeal (0-300). and MVlngcd IiIddcal CommIIuf s,Sta (0-400) Il'O a!Io mc:oJJIlIIIddad. Fat aIdltIoll&lpllfanOlllll NIMS 1J'IItI1llJ, please refill' to IItt11:1Iwww.fMta.RllV/.....UR&JICYlnfnWlllmstn.!nln.shlm. Additionll inlbnnatlOll abolll NIMS lm"lemalldon and 1'CIlJlln:&S !Dr Illblcving compliance arc available tI1rour/1 d1~ NIMS Intelfllion ClInt~ QUC), It ht1lJ:I/www.femuGY/smllrBllcvlnlms/, rn. Raportlng Requirements 1, Quarterly PracrallllUtle ReplIrtln'l The Quarterly Protrammll1i1; Report is due: within ~O days &ft~ !he end of lhe ~portlnl )Ieriods (March 3Q, JWII: 30, Seplmlber 30 and Deeember 30) 1IIr llllllJte ofl/d~ con!nl:l Ita rcporl(l) is dc:linqllellt, t\Iture fintll1cill rclmb\lf$CJDCllts will be withhdd lllltil the Recipient's rcportinglt current. 29 R~ Dtt dll~ toDEM nD Iakrlhlln Marcil 31 no JundD JuI 3] J~I Oetober 3] OlllObel'llhrou De=nber3! JMU 3] 2. ProFAllulI.de Repot1lnl-BSm Allhe end of each bltllllu~ reporting period (lM to June and July to De<:). IUId fur the life ofthc llward, !he subgrantulrceipicllt will report infOllllmon fur 1he fedc:lIly required Billnllllal Slra1eJ}'.and Imp]cmcnwlotl Rtport (BSlR). J.lUIDlbunelllellt Requests: Al'equest fDrn:imbursemelltmay be RIll lOyouT COIlII'IClJl1ll1l&aforreview IIl1d .pprovll.l,ullylime dwini lhe c:ontrICt pl:lIiocl. The Recipient sbouId Include the CIleJOIY's comspOlldlnll~ item number in Ihe "Ddail of Claims" fomt. This IUIIlIber can be found in !he "PrClpOSCd Program Budget". A line item II\IDlbet is Ii) be im:ludw for flVtrty dollar UDDlmllilllld in the "Dew1 of Claim(' timn. 3. aD_atPl1lp.mlll.ti~ llcporllll&;l The Ccm-out R.eport is dllll to 11m Floriu DMsiOl1 of Emergency MlIIII.scmenlllo llllcr tIum 60 days .&rille colllrllllt is Ilither OOlIlplCWl or !he con1mt hlr expired, 4. MDDltorill;: Florida Divilioll of EmerflJlCJ' r.hnllement us Department 01 Homeland SctUrity Granb; Proanm Grant MonitoriDI proc.e:u Florida bas enhanced the 5tate ~ loc.I clptblliry IIIld capacity to prtYeoI, prtpare ",d n:spond 10 tmuristlhteatr since 1999llwug/1 mOllJ ftmdla& 50wces Jnoludq federll pant tundr. h tIIo $l.eWlrd orllle StItIl Homeland Se.curity Grant ]I1'01I'UII f\tnds, projldS and equipment !he Flori_ DMsion o.fEIIlCl'genc)' Management (FDEM) hu a respomibility to tru;k .IIIId monitor !be StaIIlS oflhc palllldlvlty and ilellll purchutd. The monitorial proeess dlllalJed In th.Ir dor:wnent Is dcsiancd tD WNr a redpieat egw:y's WII'Ipll.cc with Ippllctblc ~ ~ !Metal JUldtlincs. The POEM 15 rc:rpohSlble for monitoring the 1hrancW. pIOsnmmatl~ and c:epabllity portion of the grlIIl to ift~lude equipment pl1lCUrCmCllt IIIc! COlIlpliancc= witlllppflc.ble SHSGP granl JUid=collld .suMoI)' ~gulatiDrlJ. MoIIltoriDlls aceompllsbed utIllz1a& mollS 1MdIods "'chiding desk monltarlnl and DlHite visits, TIItr& _ two primU'y ~ reviewed dllriol flIOI\horiIll actiYitlN .1ilI1IIC11Il and progallllutkJcapWlity. FialllClII moailoriJllls the review ofrccorlls HSOcilied 1IIi1it the purdwc and dUposition Dfproperty, projecls IDlf corKtaCts. CIpNlilily "view is the obsclvt%ion Df cquipm.cnC plll'tlwed, ptolOCOlr and other arsociated records. VtriOIlS levcIt offinlllclal and JII'OIl'IIMl&lic review lIlay be &cr.omplished durin. Ibis proeess. Desk monltor1n1l1s dBG-d as lb. revisw of P.oJ-, financl&l activitr IlIId lechnioal _jpQ= ~ the J>tOaram afli""lIJ\d 1M If>Pllcant vl~ e-mlll Md telephone. Site visits Ire defined as aauaI vlsiu to the recipient egency's location by I tblll\ or !IIembea of !he FDEM or lhc:jr desianec. to aclllll.ly observe records, procedures IDd equipment .. ...... "," "". ' ;.... ", .." . . . Frealieiiev 'at annUli inciilltciriar .ctiYitr. SIdt ;FIl'the POEM will idardf'y lip to SOH ol~ fbr 111m visit monltvrin.. It is imponmttQ IlCIfa thd a1lboup . .iYCn pane hu bc:cn dDICCI SIICllta1f\llly,1t u JtilI JUbjeet to ek desk or OIIofi1c fIlMIhorins. ExllllOles of lrear till! mn be eultllDe~ Include: MlI\a&IRlent II\d admlniJltadve proeedww Orul firldet fIIIfnWlancc Equipment acc:ounllbility mil JUb.hlllld receipt proeedUr/:$ Pmgam for ob$olacenoe SlIlUr of equipment purchases StaIus oflmnlna for purchased equlptnCllt , Slalur IItd number ofraponso trainlnlS condllclec! III include nllmber trained Stallls and number of exercises SlIlu5 ofpllllUlm, .ctivily . Anlic:lpaled projected complcdon Specific difficulties complctinl the pl\ljm 30 Agency NtMSllCS eompJimce dQl:Umentllioo In eerUin circum!Olll1=. the POEM m8)l Rqucsll6ditionai monitllring/informalign If the activity, or lack lhtrc of, 011 the part oflbc ~flC ~plenl hu pnlll'lltod qlI&stiOllJ :&om !he rcJiOll,lhe IpOIl$OI'ina slm agl:lley or the FDEM ladersblp. ThII mcfhod of gllhcrlnl t/Us inf'onrWlon will be dctennin~ on I cn!e-by.<;MC: burs, De:sk lDOJ)itoI'ina: is III OJl"lofu& process, J.imcy rtcipiCllIJ wiU be requited 10 pllticip. in desk lOp IIllIIIitoring OIl an UDlUIIl b.,is 11III al dell:mllned by the FDEM. The JFIlC)' mcipiellts will compete IlId submit ~ desk tQp monllOring wilhin 14 bwliaas calcnd8r dll)\l: ofrteeipL n.iI CQnlEt will provide. Illlljlpol1llnity to idellt!fy the need fur tcd1nlCl! assistance (TA) and/or I sflll 'Ylsk lfthe IDEM d~ines tUI a recipient is hayinJ difficulty DOIIIpleting their project AJ ditfilXll&slddiciax:ies lITe ldenlified, the ~cdive region or ,poosorllli JJQlC)' will be notified by lIIe prllgJUl office yja cmail. b1!ormaliOll will include. the UlU1t recipient agtIlC}' name, Y=' and project description and !be. nature orllle mue In qua;l.iDn. MlIIlyof !he !ssller that we mey be reso!vCl! lithe rqional or sponsmine .ncy level. Issues that require fw1Ilcr TA will be rdemd III !he FDEM for lI5Iln:aJIce. I!xmJples ofTA include bUI en: not limited to: ,. EquipmEIII sl:lcction or .vlli/able vmdors ,. Eiia:ibilily ot items ouervices ,. CoordinltiOlllllld pannership with olher acenoleJ within or lIIIbidc the J'Clion or discipline. ~ S~ wsils will bo oolllfuaed by th~ fOEM orlhcirdcsiJllll.Cd pemmnel, Site yisi(S will be scheduled in lIIY111ccd willi Ehc rec:ipienl &FlIt)' FOe dasignllCd in !he grmt ag=mcnl MonilDrln. questionnalret will be provided in advance of !he vi$it. Tho POEM will a1soCOlldUwl coordinated finll1CwlIId pII1t lile moniloriDg. ThC$C monitoring V~ilf will be coordilWell with b capabiJily m'iew visits. Subjea mIlk:r experts !rom othc:r agencies within the reJiOll or stm may be called upon to assist in tile tOllll M.. pcc:r revfcw as needed. All findlllp ~';ue41O the upabHity review wm Dc dOCIJm~1ed Bnd maintained wi1hin the POEM, Sile VIsIt Promeol The followin. OIllllnes Ibe monitoring protooIIl tor the FDEM: The..ite viclls will Kiln with those &J'8llIIlll5tha! are CIIJ1'CIItIy spendin. or have COIIlple~ spcruIinl for lhet federal fiscal )IW (FFY). Site visits may be comblr1cd when g1:OlfIPblcally COIIVClIlcnt. 1bcrc u .. site visit ehccldlst to usi$t ill the completiClll otall required \lib. Site Vlsll PnDlr:lldon A icllllr will be SI:llt to =ipicnt.lpCY Point ofC4ntael (POC) SWing thr. PLIfPOJf: oflhe ,Ite visil tod.tellt Illc&n 30 caI&1ldar days befbl'lllhe plllll1ed arrival d3te. FOaM personnel win CIIII witllill the next I 0 calendar days to scliedule III appoinlment to review the JrII1lee'c propam. The ph)'SlcaJ 10Ctlti0ll of IlIl)' equipment located 11 an .Itern*, site sbouJd be oonfumcd wilh I rcprC5Cllllliyc from !hill: localiOll and the address shouht-be documemcd in lhe J:tIllla: folder before rl1e sile vIsit. The appointmeat $bOllld be COlJfinud willi the ~ in wrillni (emaiJ Is aeoeptable) IIId cIocomcntc41D !be pan_folder. Any pcn;ollllCl fi'om the POEM: aaendllll the ,ilc l'isit will review the pailfU'S OOIfelpODdlns: foldort:s) bcfbrc 1IIe vl&lt. Prlono lIIe vlsl~ Wllvidual 1'0105 will be. tde.nfir~ for !hui18 vIJIL Copies ohppllClbIc dOClllllroolt will be nIlldc IIId dislributcd to tlie slle visit loam at I.mblimum oHive (5) calendar d&ys bdore the viJlt. A ~lndlll' e-m.n should be JGll10 1111811II mcmbea and 1M recipient Pop o~e.b~~.~~ ~:~fce o~tbUW: ,visit. '~""",',""", , Om:e FDBM Pemmnol haw anivc4 at the site,. III cricatatiOD ~ce will be, OOIIduc:W. Duling this 1ime,lht:: pIllpOSC ofthc JIte ...isit IlId the items FDBM Intends to examine 'WIll be identified: Ifftnan=-l mlmltorln!YIJIt,n11 be COIIduetcd, they....n then CICp~n their objCCliVOll and will pI'DCCCli to pcdonn !be f1nanc1&l teYicw. PDEM personnel will review all tlle.s anti SlIpportins: doaJmenbtion, Once the supporting docwnClllltlon lw been reviewed, I. IDUrMsllaIIspOl in$peclion of equipment will be conducted. EadJ hem should be vi-'ly m.pcctcd. whenevDl' pouiblc. Bigger jlems (computea, response vehieles, etc.) .hDUld have an wet decll (lnfonn.rionlserial nwnher) piKed in a promincnt locaI.ion on each piece of equipment as per reelplcntagr.ncy requirements, The will number shOllld ~cpond with lbe.lIpIlroprtu Ruipt to confirm plJfCl1ase. PhotOgraphs shDuld be. taken or !he equipml:nl (IlrJC capitol expcndilllru in exoess 0[$],000, per ilem), 31 lfan item is 1101 available (being,lI5ed during time ollbc: site visit), !he ~ropri.te d~on must be provided to aceomrt forth.. pmticulw plc:cc of equipmenL Onee \be lourM$I1IlIlpOt impectlon of 8qIIipmcnl bu been completed, the POEM pmonnel will tIIC1l COlldw:l A111lKi1 con/=lIce witll the putee 10 review the fllldlllp. Olllllr prognunmllllc iuuell CI.II be discwed It thIs lime, ruth II mbsing quarwiy reJlOlU. payment voucherhcimblllSemall. equfpnlcnf, quUrIons, cIC. Post SIte V"uu , FOEM pernIIUIel will rmew the site visil workshul as t ~ and n.eeivc nolcS from 1hc FDllJlcitl Review TclIlI, If applicable. WithillJO CIIIendar cIa)'I ofthc site viii!. llllOllilorin& rqlOrt will be senerwd and JmI1 to the pwntet explmlng any iSh~ and comctive ~OIU Rquirtd or l'CCDlIJIDtnlIaions. Should no iJnIcs or 1iDdinp:be iclendficd. I JIlOI1ltorina: RportlO t/IIl eflCt....iD also be ptrJtt:d anll ICIIt to Iht aranlet. Tbt gran\CC Will SIIbmila Qmeclive Aelion Plan witllin a timebrne. IS detcmlined by Ibc: IDEM. The Slle VlsJt Worksbea, rqxnt BlId JIIlOlographs willlllq be Included In tile gerl\:le'S file alona: with III\Y documenu diJlribllled If ~ sift visit by !he granite, ' K. Prollrlmmatlo Point 0' Contact Contractual PoiDI at ContIct I'ropunmatic Point of ContaCl Carolyn Washinpm Nicole Slanlty IDEM J'DBM 2SSS Sh\lllW'd o.k Blvd, 25" ShIImanI Ou: BIVjj. TlllaItuseo, fL3:l3~.2] 00 T.Jllhas-. FLJ2l99-2100 ,(850)4Io-12~J , ~~.50) 410-3457 em,In'-'fl....:.......- L. Comra~ar R.'l:lomlbllltle$ . The FDEM 5hall delllrmine e~gibllity 0' prcIedI and approve chang'" In scope of work. The FDEM shall administer !he (mantlal pro<:eS!ies. 32 ., .' Attachment B Program Statutes and Regulations 1) 53 Federal Register 8034 2) SectIon 1352, TIl:le 31. US Code 3) Chapter 473, Florida Statutes 4) Chapter 215, Ao~da Statutes' . 5) E.O. 12372 and Unifonn Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, 6} Unifonn Relocation Assistance and Real Property Acquisitions Act of 1970 7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93.234, 87 Stat. 975 B) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593 9} Archeological and Hlstotical Preservation Act of 1966 (16 use 569a.1 et seq.) 10) Title I of the OmnibUS Crime Control and Safe Streets Act of 1968, 11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act 12) 28 CFR applicable to grants and cooperative agreements 13) OmnibUS Crime Control and Safe Streets Act of 1968, 85 amended, 14) 42 use 3789(d), or Victims of Crime Act (as appropriate); 15) Title VI of the CMI Rights Act of 1964, as amended; 16) Section 504 of the Rehabilitation Act of 1973, as amended; 17) Subtitle A, TItle II of the Americans with Disabllities Act (ADA) (1990); 18) Title IX of the Education Amendments of 1872; 19) Age Discrimination Act of 1975; Oepartmen~ of Justice Non-Dlscrimlnation Regulations, 20) 28 CFR Part 42, Subparts C,O,E, and G ' . , 21) Department 01 Justice regulations on dlsabllity dlscrimlnatlon, 28 CFR Part 35 and Part 39. 33 Attachment C JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: Indicate by checking one of the boxes below, if you are requesting an advance. If an advance payment is requested, bUdget data on which the request la based must be submitted. Any advance payment under this Agreement Is subject to s. 216.181(16), Florida Statutes. The amount which may be advanced shall not exceed the expected cash needs oUhe RecipIent within the Inftlal three months of the Agreement 1 X) NO ADVANCE REQUESTED I ) ADVANCE REQUESTED Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and equipment. We V{ould not be able to operate the program without this advance, No advance payment Is requested. Payment will be solely on a reimbursement basis. No addItional information Is required, ADVANCE REQUEST WORKSHEET If you are requesting an advance, complete the following worksheet fA) (B) (C) to) FFY ' . FFY FFY Total tESCRIPTlON 2005-2006 20D6-2007 2007-2008 INITIAL CONTRACT ALLOCATION FIRST THREE MONTHS CONTRACT EXPEND/TURES1 AVERAGE PERCENT EXPENDED IN FIRST THREE MONTHS (Olvlde Una 2 by 'in. 1.) . First three months expenditures need only be provided for the years In which you requested an advance. It you do not hava thl. Informlltlon, call your consultant and hs or she will ..slat you, MAXIMUM ADVANCE ALLOWED CALULATION: X $ Cell 03 = DEM Award (Do not Include any match) MAXIMUM ADVANCE ~EQUEST FQ.R WAIVER OF CALCULATED MAXIMUM [ ] Recipient has no previous DCAlDEM contract history. Complete Estimated Expens8$ chart and explanatIon of Circumstances below. [ ] Recipient has exceptional circumstances that require an advance greater than the Maximum Advance calculated above. 34 Complete Estimated Expanses chart and Explanation of Circumstances below. Attach additional pages If needed. ESTIMATED EXPENSES BUDGET CATEGORY 2008-2009 Anticipated Expenditures for First Three Months of Contract ADMINISTRATIVE COSTS (Include SecondarY Administration,) PROGRAM EXPENSes TOTAL EXPENSES EXDlanatlon of CIrcumstances: 35 Attachment D Wilrrantles and Representations ~ '. .:. Financial Manaaernenl Recipient's financlal management system shall provide for the following: (1) Accurate, current and complete disclOsure of the financial results of this project or program (2) Records that Identify the soorce and use of funds for ell activities. These records shaK contain Information pertaining to.grant awards, authDrizations, obligations, Unobligated balances, assets. outlays, Income and Interest (3) Effective control over and aCC<luntabillty for all funds, property and other assets, RecipIent shall safeguard all assets and assure that they are used solely for authorized PUfpOS~. (4) Comparison of expenditures with budget amounts for each Request For Paymenl VVhenever approprlate, flnanclallnformatlon should be related to performance and onit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provIsions of the applicable cost principles and the terms and conditIons of this Agreement (6) Cost accounting records that are supported by backup documentation. Comoetitlon. All procurement transactions shall be conducted in a manner to provide open and tree competition. The Recipient shall be alert to conflicts of interest as wet! as noncom pet/live practices .among contractors that may restrict or eliminate competition or ol:herwise restrain trade. In order to ensure objective contractor perfonnance and eliminate unfaIr competitive advantage, contractors that develop or draft specificatIons, requIrements, statements of work, invitations for bids and/orrequests for proposals shall be excluded from competing for such procurements. Awards shalf be made to the bidder or offer or whose bid or offer is responsive to the solicitation and is most advantageous to the RecJpien~ considering the price. quality and other factors. Solicitations shall clearly set forth all requirements that the bIdder or offer or mtlst fulfill in order for the bid or offer to be evaluated by the Recipient Any and all bids or offers may be rafected when It Is In the Reclpfenfs Interest to do so. Codes ot conduct. Thll Reclple~t shall ~_al~l,? W!itten .ndarcls :of conduct gOl/erning ,the perfonn!J:nce of,~ e!l'lployees er1gsg'!(f m tile aWard and eClmfnfstratlOn of COi1b'aels. No 'employee; officer, or agent shall partfclpa1e In ttJ!!!' $~I~n, ,~rc;l. 9r ,.,c;flr*'''tr.~~o~,~f,~. coa:!~~ ~l!P~~..by p,~"!f,c,g~nt ft!ndlO If ,a..",~l or apparent conflict of Interest would be Involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization whIch employs or Is about to employ any of the parties Indicated herein, has a financial or other Interest In the firm selected for an award. The officers. employees, and agents of the RecipIent shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to subcontracts. The standards of conduct shall provIde for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the Reclpienl 36 , . Buslne'ss Hours The Recipient shall have its offices open for business, with the entrance door open to the. public, and at least one employee on site, from Ucenslna and ~ermittlna All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular worn for which they are hired by the Recipient 37 At~il,c,hm,nt E (.:r) CONTRO\..# J.3:.2.1.5 Subconfraclor Covered Transactfons (1) Thll prospecUve contractor of the Reolplent. Unlverslly of MiamI- Gord~ll Cen~er for Re &earch In Mil dlcal Edu 08110n____ certifies, by submissIon or this pocumenl. !hat neither It nor lis prinolpalB Is presanlly debarred, sUllpllnded, proposed. for debarment, declared ineligible, or voluntarily ttICc/ud8d (rom parUGlplIlIon In this lranaBol/on by any Federal department or agency. (2) Where the Recipient's contractor Is unable to certlry 10 !he stlove statement, the prospective contraolor shall aUach an eXplanaUon to IhIs-form. SUBOONTRACTOR: University of lfiami- Gordon Center fo Research in Medi~al Bducaticn _ ellHer MiamI Reolplenl's arne, By. Slanal a BWnb to pu1ani Intertm Vie. President Name and 1111e Business Services, PO Box 248106 Streel Addr~8 09DS.~8-11.23'02 DivisIon Conlrsol Number University of MIami Coral 'Gables, Clly, Blale, Z(p March Z. 2009 Date . FL 33124-1432 .::;. ~ V> << ~ i:P ~ -i ~~ ~'Q V-i..:;: i.P 7' .... 6" ~ QP _ u-- ~{, U ~:;::'l- C:? 'b ~ ~ \;J -j".. 'Uo' , I I I j i I I I I J I I Atts.chment E (X;!-) Subcontractor COVltfBd Ttiinsilctions (1) The prospective contractor of !he RecipIent, DavlsLogic, Inc. dba All Hands Consulting, certifies, by submission of this documl!lnt, that nerthar It nor JIB prJnc!pars Is presently debarred, suspended, proposed for debarment, ~8Clared Ineligible, or voluntarIly excluded from participation In this transaction by any Federal department or agency. (2) Where the Recipienfs contractor is unable to certify to the above statement, the prospective contractor shall attach an explanation to !hIs form. SUBCONTRACTOR: ::~. Signature City of Miami Reclplenfs 'Name Steven C. Davis. President Name and TlUe 09D648-11~23-o2 Division Contract Number 10025 MaDia Ave. S1reetAddress Columbia. MQ. 21046 City, State, ZIp J.mll!srv. 13.2009 Date ' " ~~ ,...... '%: """' ~ uJ W 04 ~::r.; :::> ...- w'1: U)- \.JJ (.. ~ cx::::: \.>.l S W :;:: I..,; ... Lf') ,. CO ~ 0"'. -1 c1 c..,) VI - \J- - r; o en o Attachment F Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, Including OMS CIrculars No. A-21. A-110, A~122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 6S, Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project Also the Applicant assures and certffles that 1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Reef Property Acquisitions Act of 1970 (P.L. 91-546) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally~asslsted programs. 2. It will comply with provisions of Faderallaw which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or In part by Federal grants. (5 USC 1501, at seq.) 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. 4. It will establish safeguards to prohibit employees from using their positlons for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 5. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 6. It wlll comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other adminIstrative requirements. 7. It will insure that the faciliUe.s under Its ownership, lease or supaNlslan which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (SPA) list of Violating Facilities and tnaUtwll1 notify the Federslgrantor agency' of the receipt-of any communication from the Director of the EPA Office of Federal Act/vltles Indicating that a facility to be used In the project is under consideration for listing by the EPA 8. It will comply with the flood insurance purchase requIrements of Section 102{a) of the Flood Disaster Protection Act of 1973, Public Law 93-234,87 Stat 975, approved December 31,1976, Section 102(a) requl~r o~ and, ~'r, M!lrch 2, 1,976. the, purcha~ cf,flood, insur:aQ,~ Ifl,(:()mm~n~~.. wJ1,,. 8.uch , insul:lpce Ii. ava~~bIEf,~'a oon~tion ft!rihe:reeeipfOf~~fF~~ral financfaia~~~n~ ;o~co!1siructlon or H~~~i;~Oa~~UU'ili:~o~~ci~~erit~:~ri:~~'~t~f~~r~cli~ciUh~r~rr~~~:a~ '~~::~~~ial asslstance~ Jncludes any form of loan, grant, guaranty, Insurance payment, rebate, subsidy, disaster assistance loan or grant. or any other form of direct or indirect Federal assistance. g, It will assist the Federal grantor agency in Its compliance with SectIon 106 of the National HIstoric Preservation Act of 1966 as amended (16 use 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 use 569a-1 et seq_) by (8) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to IdentIfy properties Ilsted in or erjgibJ~ for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.B) by the actlv~y, and notifying the Federal grantor agency of the exIstence of any such 39 properties and by (b) complyIng with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such propertles. 10.ft will comply, and assure the compliance of all Its sUbgrantees and contractors, with the applIcable provisions ofT'rtIe I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M71 00.1; and all other a ppllcable Federal Jaws, orders, circulars. or regulations. 11. It will comply with the provisions of 28 CFR applicable to grants and cooperatIve agreements includIng Part 18, Administrative Review Procedure; Part 20, Criminal Justice Infprmation Systems; Part 22, Confidentiality of Identifiable Research and StatistlcallnfolTl'lstlon; Part 23, CrimInal Intelligence Systems Operating Policies; Part 3D, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, NondiscrlminationlEqual Employment Opportunity PolicIes and Procedures; Part 61, Procedures for Implementing the National EnvIronmental Policy Act; Part 63, Roodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 12. It will comply, and aU its contractors will comply, with the non-discrimlnatlon requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 use 3789{d), or Victims of Crime Act (as appropriate); TItle VI of the Civil Rights Act of 1964, as amended; Section 504 of the RehabUltaflon Act of 1!l73, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department or Justice Non-Dlscrlminatfon RegulatIons, 28 CFR Part 42, Subparts C,O,E. and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 13. In the event a Federal or state court or Federal or Slate administrative agency makes a findIng of discrimlnaHon after a due process hearing on the Grounds of race, color, religion, national orlgin, sele, or disability against a recIpient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Ofl'ice of Justice Programs. 14.ft wJ1f prOVide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 15, It will comply with the provisions of the Coastal Barrier Resources Act (P.l. 97-348) dated Oclober 19, 1982 (16 USC 3501 at seq.) which prohibits the expenditure of most neW Federal funds within the units of the Coastal Barri~r Resources System. 16. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) fiv:, required by the Drug. Free Workplace Act of 1988, and Implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 ,~FR P~rt 67,~,ectlons 67.615 and 67.620. 40 APPROVED AS TO FORM AND CORRECTNESS: By: Julie City ATTEST: B~~G-- (l81.~ ' Priscilla A Thompson, I A ' .City Clerk 0- l- 0 Y 41 A municipal State of Florida By: Pedro G. rnandez City Manager .~ 'ft ..' i:lt ." 'Rr;~ A,GENOA ITEM SUMMARY FORM FILE ID: '/)9<:tff..F1C, Date: 3/1812009 Requesting Department: fire-Rescue CommwloD Meeting,Date: .!!./lGi am' District Impacted: _ Type: I'Resolution 0 Ordinance 0 Emergency Ordinance 0 Discussion Item o Other _ Law Department Matter ID No. 09-1760 Subject: Urban Area Security Initiative Grant Promun 2008 & Memoranda of Agreements Purpose 01 Item: Resolution to establish Ii special revenue project titled the Urban Area Security Initiative ("VAS I") Grant Program 2008; appropriating funds in the amount of$11,271.885; received from the U.S. Department of Hom.eland Security; passed directly through the State of Florida Division of Emergency Management; and authorizing the City Manager to execute Memoranda of Agreements with Miami~Dade and Monroe counties and the City ofHialeab; setting forth their responsibilities in coJUlcction with the support of the UASI Project administered by the City of Miami Department of Fire-Rescue. Background InformatioH: (ATIACHMENT) ;:J co in ~ Cl f2- i..cl~ > .- w:; ~ 0-. Ut>- w~ 0:: I..l.l (:;) ~ CD :c -r -' 4: u (J) lL.. u o (7} Ct Bude:et Imoact Analvsls LW :E Nt:) YES I.t thla item related to revenue? Is this item au expenditure? If so, please identify funding ,ouree bel . General Accounf No: Special Revenue .Account No: UASI Orant Prqiec\ CJP Project Nt): ' _ Is this item timded tiy Homeland DefenseINelghborbood ImprovemeD NO Start Up Capital CDst: R.QQ Maintenance Cod: $0.00 Total Fucal Impact: $0.00 Final Anorovalt ~ (SIGl'l AND OATEl CIl' ~ 'P^ /' Budget G~~~T: lvI~ /I -- Risk Manageme purchasA Dept. Director ChW V 7----- CIty MIl go, L '1 1\ \t:A. Background Information: (continued) The United States I?epartmcnt of Ho~eland Security, through the State of Florida Division of Emergency Management (DEM), , has sub-granted the Urban Area Security Initiative (UASI) Grant Program 2008 tQ the City of Miami and its, ,contiguous counties (Miami-Dade and Monroe, and the City of Hialeah) in the amount of $11.271.885. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism and other disasters of natural or man.made origin. These funds will be used. as stipulated by the grant, for the pmchase of specialized equipment, exercise, training, administrative services and,development of the Urban Area Homeland Security Strategy, and other planning activities needed to ensure a successful program. It is now appropriate to accept said grant awa.rd" establish a special revenue fund, and appropriate the said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memor8.0dum of Agreements with contiguous coWlties, Miami~Dade and Monroe Counties. and the City of Hialeah, setting forth the parties'. responsibilities in connection with the development and support of the VASI Program 2008 which is administered by the City of Miami Department ofFife..Rescue, , , ~ cP ~ ~ ~~i. ;%.~~ ~:.4. 6' ,.... ~~ /' \.Y \9- i.?0 '(2 '~~. t' ~ 6!. ~ (:;::) ~ V " . r ~ "tl ~ ~ o Z fIJ .. o e: i' ~iil"E 3 a::l B,< ; ~ g ~ ~ g; .... ~lDS. ~ln:r III fir 0 ~ .. 3 QI III ID ~S.Oi 3 ." ::l - c. .,. 0 ." ::I ::L ID ... C. n -Qlc ~ C"', m <'~ ~Ec g~ ..... - - co :.0..: r in w .. c.::l co 0<: 2:- .-J <t <11- LJ.j% < ~ .... >< (.,') .... .t"" wL cr. en ~ tj W;>- u... t:I .... l.JJ L.:' t; .... Co C::z 00 ~ ' u.1 00 :i :'.,'~ 0 CJt .'..-" c.:.'l e' en ~ e::: , '.< w 0 :r.::: ;...; m o c: ~ fJJ, "'11 c: z o -I ~ m .. ~I: i~ "tl> a: iiJ Il:l II iiI en ~I Nq 8$' 1lO- , CD '2 ~ - City of Miami City Hall 350D Pan Anleriean Drive MiPJJ\i, FL 33133 www.miamigov.com Master Report Resolution R-09-0413 File 10 #: 09.{)o899 Enactment Date: 9/1D109 Vereion: Controlling Office of the City Body: C1elk Status: Passed W t.:I o~ ..,- ........ >< Lij:r (..)>- L.lJt..j 0::_ -- u... C e::: ~ ..:- TitJe: A RESOLUTION OF nIB MIAMI CITY COMMISSION, WITH A TT ACHMENT(S), EST ABLISHlNG A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2008", AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF $11,271.885, CONSISTING OF A GRANr FROM THE UNITED STATES % DEPARTMENT OF HOMELAND SECURITY. DIRECTLY TO THE STATE OF FLORIDA DIVISION OF r @RGENCYMANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT l.W ARD AND TO EXECUTE THE NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF reo GRANT AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS ii~AL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE u4li GRANT GUIDELINES; FURTHER AunIORIZING THE CJTY MANAGER TO EXECUIE ~ctQ.NDUM OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS .coNTf6.uOUS COUNTIES. MIAMI-DADE AND MONROE, AND nIB CITY OF lDALEAlI, SETTING ~R1H THE PARTIES' RESFONsmn.lTlES IN CONNECTION WITH THE DEVELOPMENI' AND .wPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF ~.RESCUE, CONTINGENT UPON FUNDING OF SAID PROmer BEING SECURED. ,_,_.. -I." .... I..l.' Reference: Introduced: 8J18/09 Name: Establish Revenue Proj.-UASI 2008 Grant Prgm Requester: Department of Fire-Rescue Cost: Final Action: 9/10109 Notes: 8ectiolUl: Indexes: Attachments: 09-00899 Legislation.pdf, 09..00899 ElChibit !,pdf, 09..00899 Exhibit 2.pdf, 09-00899 Exhibit 3.pdf, 09-0D899 Exhibit 4.pdt: 09-00899 Summery Form.pdt: 09-00899 FUND TITLE.pdt Action HIstory Ver. Acting Body Dllte Action Senllo Due DlIte Returned Result Office of the City Attorney 8/31/09 Reviewed and Approved elty ofMdmi p_.o I PrillC.d on 9121/2009 City Commission 9/10/09 ADOPTED A motion was made by Marc David Sarnoff, seconded by Angel GOlIZolez, thai this matter be ADOPTED. The motion canied by the following vole: Aye: .5 - Angel GonzAlez, Marc David Sarnoff, Joe Sanchez, Tomas Regalado and Michelle Spence-Jones Office of the Mayor 9/15109 Signed by the Mayor Office oflhe City Clerk Office oithe City Clerk' 9/16109 Signed and Attested by City Clerk ..... Z '-' CO X In w (!; 00 0":;:' LiJ:T. :z: -J >< oc:: <It -..... !.W..... 0"'. U u>- en UJ.. L;:, c:::.z ..... .....: ~ f..."1 0 .::t:: ,0) , l&J ~ Q '-10' City ofMllllli Paae2 Printed DO 912112009 City of Miami Leg~s~a.t!~n Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamfgov.com File Number: 09-008'9 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED; "URBAN AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2008", AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF $11,271,885, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMElAND SECURiTY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS TO IMPLEMENT ACCEPTANCE OF SAID GRANT AWARD; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURiTY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDUM OF ~...' AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS COUNTIES, MIAMI-DADE AND MONROE, AND THE CITY OF tl!ALEAH, SE1TING FORTH THE PARTIES' RESPONSIBILITIES IN roNNECTION WITH THE D~ELOPMENT AND SUPPORT OF THE UASI ~JCT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF WR . ESCUE. CONTINGENT UPON FUNDING OF SArD PROJECT BEING S~EC E~ ~<t' w::r ~ -x -. lU . (;J (,J >- 0". en 1.LJc...:, - _ 0::: == to- k. - -~ l.I..' (.) ~ <=> v@JER.!i'\S, the United States Department of Homeland Security (''USDHS'1. Is authorized by the Ef!leai~ncYWartime Supplemental Appropriations Act 2003, to provide funds to states for subsequent distribution to selected urban areas to address the unique equipme:nt, trainIng, planning, exercise and operational needs for large 'urban areas, and to ,assIst them In buildIng an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts or terrorism; and . ., . · WHEREAS;' 'the uSDHs:' through the state of' Florida' OWl$lon of errie'rgency Management, has sub-granled an Urban Area Security Initiative C'UASI") Grant Project 2008 to the City of Miami (''City'') In the amount of $11,271,885; and WHEREAS, the City's Department of Fire-Rescue will use said funds to continue to address the unique equipment, training, planning, exercise and operational needs of the City, its contiguous countres Miami-Dade and Monroe, and the City of Hialeah, and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, in accordance with the UASI Grant Program 2008, the attached Memorandum of Agreements with the City's contiguous counties, Miami-Dade and Monroe Counties, and the City of Hialeah, will provide the necessary guidelines to coordinate the UASI Grant Program 2008 and will permit the City to reimburse MiamI-Dade and ~onroe Counties, and the City of Hialeah for its City of MlIU1lI pagl! of:1 Printed On: 112~11009 File Number: 09-00899 ~ expenditures that are compliant with said project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth In this Section. Section 2. The following new Special Revenue Fund Is established and resources are appropriated as described below; PROJECT TITLE: Urban Area Security InItiative Grant Program Fiscal Year 2008 RESOURCES: Department of Homeland Security directly to the $11,271,885 State Of Florlda Division of Emergency Management , APPROPRIATIONS: $11,271,885 Section 3. The City Manager is authorized {1} to accept said grant award and to execute the necessary documents to implement the acceptance of said grant award. "- sailon d:,. The City Manager Is authorlzed {1} to execute Memorandum of Agreement(s), in sUbstanti.-fly tha':Sttached formes), with Its contiguous counties, MiamI-Dade and Monroe, and the City of Hiall!l1itC settillg forth the parties' responsibilities in connection with the development and support of the u8St.Pro~ a~inistered by the City of Miami Department of Fire-Rescue, an UASI sponsoring agen~~onti?;genW6>on funding of said project being secured, '-'lJ >- 0-. t.;) Q:'~e~ 5.~iS Resolution shall become effective immediately upon Its adoption and signature ofthe~ay~2} ~ ~ ...... APPROVED AS TO FORM AND CORRECTNESS: ~ ~\ JULIE O. BRU CITY ATTORNEY Footnot..: {1} The herein authorization 1$ further subject to compliance with all requirements that may be imposed by the City Attomey, Including but not limited to those prescribed by applicable City Charter and Code provIsions. {2} If the Mayor does not sign this Resolution, It shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes thIs Resolution, it shall become effectIve immediately upon override of the veto by the City Commission. City (1/ MirunJ Page 2 0/1 Prillt~ 0": 8;;111009 ..." .., .U." ,~, ~m . 0 Balance Primary SUb grantee OW z in Grantee c :;:) 2008-040 Mobile Command Unit Sustainment Miami tJ 2008-041 P25 Compliant Radios, Batteries & Ctlargers Miami N 2008-042 PAPR SUstainment Sustainme-nt for UASI purchased Miami III PAPRsand accessooe-s (Dou 2008-043 Physical Security Enhancements for critical infrastructure FS $ 10,000 Miami Miami N protectlot'l to fire station s (Dou 2008...()4.4 Planning, Training, & ExerCises LE $ 197,800 Miami Miami M 2008-045 Personal Protective Equipment Cactle FS $ 50,000 Miami Miami MfR 2008-046 Personal Protective Equipmentfor Bomb Squad LE $ 23,720 MiamI Miami M 2008-047 Remote Control System for Bomb Squad LE $ 28,464 Miami Miami M 2008-048 Web-based emergency notification system for citizen EM $ 20,000 Miami Miami ITD{{ notifications 2008-049 Mai:ntain & Sustain UA$I purchased SateUite phones & EM $ 50,000 Miami Miami M 20OS..()50 iel' CORtaiRI-Gi1 antAiRi Appar.1Y. for 'i;WAT LE $ Miami Miami M .~ 2008"()51 CaRNE Equipment storage SheNes He $ 5,000 Miami Miami III ~ 2008-052 Tenet Health Disaster Training LE $ 15,000 Miami Miami M 2008-053 Terrorism Literature for Public Education FS $ 24,000 Miami Miami ti 2008-054 Training Otertime PSC $ 150,000 Miami Miami N' 'v ~ 2008-055 Transportable Radio Base Stations LE $ 15,000 Miami Miami M 2008"()56 Video Tele-Conferendng Project Sustainment EM $ 40,000 Miami Miami M ! 2008-057 Two-wheeled Transporters: for fully suited bomb GA $ 5,984 Miami Miami M 2008-058 Data & information sharing web-based softw'are for fire & LE $ 25,000 MIami Miami MI [ police to enhance situation awareness 2008-059 Maintain & SUstain weattler monitoring equipment & $ 12,000 Miami Miami M services. 2008-060 UASI Project Planning and Coordination - SUstain Project PSC $ 556,000 Miami Mlami-Re-g M Office, Training Coordination, UAWG support. etc. 2008-061 Virtual Fusion Center - One Intel Analysts and Project EM $ 283,100 Miami Miami-Reg M 2008.062 Critical Infrastructure Coordinator (FDLE) LE $ 75,000 Miami Miami-Reg Fl ~ ", "_m",> ;- ~.: ~.. 2oo8-D64 Regional planning, training and exercise PfOOfam 2008-065 Virtual Fusion Center - Information Systems and LE $ 30,000 Miami Mlami-Reg M connectivity equipment 2008-066 Virtual Fusion Center - Information Systems and LE $ 30,000 Miami MiamJ-Reg Ml connectivity equipment 2008-067 Bomb Disposal Unit Response Vehicle LE $ 200,000 Miami-Dade MD 2008-068 CEMPJCOQPI T & E for the City of Doral. EM $ 30,000- Miami-Dade D 200.8-0.69 CEMPICOOPIT & E for the City of Homestead EM $ 30,000 Migmi-Dacle Hom 2 f ! .' /i _J-~""",-Z j' 1/. ~,., /,../ ,"-,,---"-/ "F J ).r . i if. ~-.I... ,/ ,/ ..,',j '/11/ (.i/', } -! () ..- ( PitNf ~fCf/Vt * 2008 Uf\SI Regional Project Rankit,~ S e tr', . D " A'1 . I,.,. ' "'AI.1;.c- <JC{, I 7 p. ." II' 2008 SFUAWG Approved Regional Projr;~ttl Description of Project Budget Final Budget Cummulative Gl w .5 0:: Submittal :e- o u (J III (f) is WebEOC Adminstration $ ~ $ 300,000 $ 300,000 EM 50 WebEOC Resource Tvnina $ - $ 239,600 $ 539,600 EM 47 Virtual Fusion Center - Two Intel Analysts for $ 280,000 $ 280,000 $ 819,600 LE 45 Sroward and Palm Beach County UASI Project Planning and Coordination - Sustain $ 637,536 $ 556,000 $ 1,375,600 EM 44 Project Office, Training Coordination, UAWG support, etc. Virtual Fusion Center - One Intel Analysts and $ 280,000 $ 280,000 $ 1,655,600 LE 43 Project Manager (2 positions in Miami-Dade Police Department) Regional PT&E - Sustain regional planning, training $ 1,785,958 $ 1,000,000 $ 2,655,600 EM 40 and exercise proaram Citizen Corps - Establish a regional Citizen Corps $ 375,000 $ 400,000 $ 3,055,600 EM 40 - .' . . . Virtual Fusion Center - Information Systems and $ 120,QOO $ 120,000 $ 3,175,600 LE 38 connectivity -Virtual Fusion Center (equipment for each countv) Crificallnfrastructure Coordinator (FDLE) $ 75,000 $ ,75';000 - .$ 3,250,600 LE 38 Regional Plannino Initiative $ 875,000 ,./ """- $ 3,250,600 EM 37 lED Capability Enhancement - Monroe County $ 2,167,051 $-;, :~O,OOO "'-$ 3.600,600 LE 34 Bomb Squad equipment to enhance capabilities to ) ~,~""'- ~,"", prevent, detect, and respond to Improvised Explosive Enhanced Emergency Response Vehicle (EERV) $ 1,500,000 LE 31 ROSTF Surveillance Eauipment $ 167,500 LE 16 R-LEX - 2 Year R.LEX Maintenance (SSO is $ 658,178 LE 6 recipient) Risk Management - System for assessment and $ 670,000 EM 3 prioritization of critical infrastructure and threat on a regional basis Ooint program with the Tampa, Orlando. and Jacksonville UASls) South Florida Planning Conference $ 125,000 EM 2 Virtual Fusion Center - Metadata Planner + %5 $ 194,955 LE 0 State Fusion Centers" Link fusion centers across the $ 380,000 EM 0 Preparedness Planning - Create preparedness $ 560,000 EM 0 planning networks and communities to integrate citizens and the private sector with other key planning efforts Total $ 10,851,178 $ 3,600,600 T page 1 of 1 ,", ..' "'i/'-. < ..~,. - / . f ~.. 1;:'/)' .::..,,1':<'-<:..,'..1:) i '/ i/1;/ ,/ I:/~ I --' " /'J /' J _ I ,.;~?:,-,,'l;-.-/ i ' , "