HomeMy WebLinkAboutK. Sheriff's DepartmentBOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 15, 2010 Division: Monroe County Sheriff's Office _
Bulk Item: Yes X No Department: Grants
Staff Contact Person/Phone #: Tamara Snider 1 305 292-7092
AGENDA ITEM WORDING:
Approval of Memorandum of Understanding with Monroe County Sheriffs Office for use of grant from FY 2010
Edward Byrne JAG Grant Program 1 Local Solicitation in amount of $21,898.00 to support the Crisis Intervention
Training (CIT)/Implementation & Community Re -Entry Diversion Project for the Sheriffs Office.
ITEM BACKGROUND:
On August 10, 2010, the U.S. Department of Justice announced the award of funds to be disbursed
through the Edward Byrne JAG Program. JAG funds support all components of the criminal justice
system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence
programs, courts, corrections, treatment, and just information sharing initiatives.
JAG funds may be used for law enforcement programs; prosecution and court programs; prevention
and education; corrections and community corrections programs; drug treatment and enforcement;
planning, evaluation, and technology improvement programs; and crime victim and witness programs.
The grant funds awarded will be used to support the Crisis Intervention Training (CIT) /
Implementation & Community Re -Entry Diversion Project for the Sheriff's Office.
PREVIOUS RELEVANT BOCC ACTION: On June 16, 2010, the BOCC granted permission for the
Sheriff's Office to apply for the grant as the 'organizational unit" and accept the grant if awarded.
CONTRACTIAGREEMENT CHANGES: NIA
STAFF RECOMMENDATIONS:
TOTAL COST: $21,898.00 INDIRECT COST: $0 BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: 0.00 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Atty t1ot
urchasing Risk Management
DOCUMENTATION: Included X Required_
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Contract #
Effective Date: 9/15/2010
Expiration Date: 09/30/2013
Contract Purpose/Description:
Approval of Memorandum of Understanding with Monroe County Sheriff's Office for
use of grant from FY 2010 Edward Byrne JAG Grant Program / Local Solicitation in
amount of $21,898.00 to support the Crisis Intervention Training (CIT)/Implementation
& Community Re -Entry Diversion Project for the Sheriffs Office.
Contract Manager: Tamara Snider 292-7092 Monroe County Sheriffs Office
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Sept. 15, 2010 Agenda Deadline: Aug 31, 2010
CONTRACT COSTS
Total Dollar Value of Contract: $ 21,898.00 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: -
Grant: $ 21 )898.00-
County Match: $ 0.00 - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.00/yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
Changes
utilities, janitorial, salaries, etc.
Date liD Needed er
Division Director .i
>3 Yes❑ No�
ll
Risk Management U Yes[:] No
PI)h
O.M.B./Purchasing 16 -31--0 Yes❑ No
County Attorney 1�� 10 Yes❑ No
Comments:
Date Out
8/7/ju
0/1///0
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 15th day of
September, 2010, by and between The Monroe County Board of County Commissioners, a
political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, on June 16, 2010, the BOCC granted approval to the Monroe County
Sheriff to apply for a FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) in the
amount of $21,898.00 for the support of the Crisis Intervention Training (CIT) 1 Implementation
& Community Re -Entry Diversion Project for the Sheriff's Office, which was approved by the
granting agency and for the Sheriff to accept the grant if awarded; and
WHEREAS, on August 10, 2010, the U.S. Department of Justice announced that
Monroe County had been awarded Department of Justice Grant 2010-DJ-BX-1076 under the
Recovery Act FY 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, and
WHEREAS, Sheriff Robert Peryam accepted the grant on the COUNTY's behalf and
has agreed to use the funds provided by the grant in order to support the Crisis Intervention
Training & Community Re -Entry Diversion Project in accordance with the COUNTY'S
agreement with the Department of Justice, Office of Justice Programs,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from September 15, 2010, through
September 30, 2013, the date of the signature by the parties notwithstanding, Unless earlier
terminated as provided herein.
2. FUNDS - The total project budget to be expended by the COUNTY under this
agreement shall be the total sum of $21,898.00. There is no matching funds requirement. All
funds shall be distributed and expended in accordance with the grant agreement (Attachment
A).
3. IMPLEMENTING AGENCY BOUND - The SHERIFF is an implementing agency
under the current COUNTY's Edward Byrne Memorial Assistance Grant Program, and shall be
bound by all the provisions of the documents, incorporated by reference, of the grant
agreement (Exhibit A). The SHERIFF shall be bound by all laws, rules, and regulations relating
to the Department of Justice, Edward Byrne Memorial Justice Assistance Grant Program.
4. INCORPORATION BY REFERENCE - The provisions of that certain document
entitled Department of Justice, Edward Byrne Memorial Justice Assistance Local Solication
Grant Award and Special Conditions dated August 10, 2010 (Exhibit A) and all laws, rules and
regulations referenced therein are incorporated by reference.
5. AGENCY RESPONSIBILITIES UNDER GRANT
Monroe County Sheriff's Office MOU Agreement
Local Solicitation JAG Grant
Page 1 of 3
a) The COUNTY is the recipient of the grant and is bound by all of the terms and
conditions.
b) The SHERIFF will support the CIT and Re -Entry Program as outlined in the
COUNTY'S agreement with the Department of Justice, attached and made a
part hereof.
6. Billing and Payment
a) The SHERIFF shall render to the COUNTY all financial information required
under the grant and will provide an itemized invoice property dated which is
required by the COUNTY for reimbursement
b) Upon receipt of the appropriate documentation the COUNTY shall draw the
money down from the granting agency.
c) Upon receipt of the money from the granting agency the COUNTY shall
reimburse the SHERIFF for said expenditures.
d) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the SHERIFF.
e) The SHERIFF will prepare and transmit, in a timely manner, all programmatic
and financial reports required by the granting agency. After submission, the
SHERIFF will provide the reports to the COUNTY.
f) The COUNTY shall monitor the SHERIFF's reporting activities to ensure the
reports are submitted in a timely manner and are complete.
g) The SHERIFF agrees to cooperate with the COUNTY to comply with the terms
and conditions, incorporated by reference, of the grant agreement.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs based upon the grant project budget as approved by the granting
agency.
8. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY FOR ORGANIZATIONAL UNIT
Monroe County Grants Administrator Monroe County Sheriff Robert Peryam
1100 Simonton Street 5525 College Road
Key West, FL 33040 Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Department of Justice cannot be obtained or cannot be continued at a level sufficient to allow
for the services specified herein, this Agreement may then be terminated immediately, at the
option of the COUNTY, by written notice of termination delivered in person or by mail to the
SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any
services provided by the SHERIFF after the SHERIFF has received notice of termination. The
Monroe County Sheriffs Office MOU Agreeement
Local Solicitation JAG Grant
Page 2 of 3
COUNTY's obligation to reimburse the SHERIFF for incurred cost is subject to availability of
grant funds.
10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
11. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
11. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
MONROE COUNTY SHERIFF'S OFFICE
Title: C A\,;
MONROE COUNTY ATTORNEY
APP VE AS 0 O
Monroe County Sheriff's Office MOU Agreee NTHIA ALL
Local Solicitation JAG Grant ASSISTA T COUNTY ATTORNEY
Page 3 of 3 O'5il _ 20)0
Date
Department of Justice
{ Office of 3ustice Programs
Bureau of Justice Assistance
Office of Justice Programs
August 10, 2010
Sheriff Robert Peryam
County of Monroe
1100 Simonton Street
Key West, FL 33040
Dear Sheriff Peryam:
Washingron. D.C. 20531
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local
Solicitation in the amount of $21,898 for County of Monroe.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
Financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Stefanie Harris, Program Manager at (202) 305-8069; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, oryou may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
James H. Burch 11
Acting Director
Enclosures
EXHIBIT "A"
Department of Justice
3 Office of Justice Programs
Office for Civil Rights
Washington, D.C. 28531
August 10, 2010
Sheriff Robert Peryam
County of Monroe
1100 Simonton Street
Key West, FL 33040
Dear Sheriff Peryam:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEA). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov-
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R, part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DO) funds and to continue considering religion
when hiring star even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(]) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R, § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (sec 28
C.F.R. §§ 42.205(5) or 31-202(5)),
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an ESOP, please consult OCR's website at http://www,ojp.usdoi.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an ESOP, but it does not have to submit the ESOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR, The Certification Form can be found at http://www.ojp.usdoj.gov/ocrieeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http:/lwww.ojp.usdoj.gov/ocr/coop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at httpalwww.ojp.usdoj.gov/ocr/.
Sincerely,
a ----
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Depantnent of Justice
Office of Justice Programs
Bureau of Justice Assistance
Grant
PAGE ! OF 5
I. RECIPIENT NAME AND ADDRESS (Including Zip Code)
4. AWARD NUMBER: 2010-DJ-BX-1076
5, PROJECT PERIOD: FROM 10101/2009 TO D913012013
County of Monroe
1100 Simonton Street
Key West, FL 33040
BUDGET PERIOD: FROM 1010112009 TO 0913072013
6. AWARD DATE 08/10/2010
S. SUPPLEMENT NUMBER
7, ACTION
Initial
IA. GRANTEE IRSNENDOR NO.
596000750
00
9, PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD 3 21,898
Crisis Intervention Trainingllmplementation & Community Reentry Diversion
Project
11. TOTAL AWARD $ 21,898
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY ID (BJA - JAG) 42 USC 3750, et seq.
15, METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
I & TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Jamcs H. Burch 11
Roben Peryam
Acting Director
Sheriff
17, SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY
USE ON
21, IDJUGTO943
20, ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT, OFC. REG. SUB. POMS AMOUNT
X B DI 80 00 00 21898
OJP FORM 40D012 (REV. 5-97) PREVIOUS EDITIONS ARE OBSOLETE,
OJP FORM 4000/2 (REV. 4.88)
MONROE COUNTY SHERIFF;S-DFFICE
APPROVED AS TO FORM:
MARK L. WILLIS
GENERAL COUNSEL
DATE-
x, Department of Justice
Y Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 of s
Grant
PROJECTNUMBER 2010•DJ-RX-1076 AWARD DATE 08Y10/2010
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
Mai l:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotiine@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ 0I0 website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP,
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
i
j
OJP FORM 400012 (REV. 4-88)
WP
Department of Justice
Office of Justice Programs AWARD CONTINUATION
'.. Bureau of Justice Assistance SHEET PAGE s of s
Grant
PROJECT NUMBER 2010-DI-6X-1076 AWARD DATE 08110/2010
SPECIAL CONDITIONS
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http;//www,nicm.gov/implementationguide.php,
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/r,qual—fbo.htm.
11. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient maybe fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp.gov/default.aspx?area=policyAndPracticc&page= 1046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.A. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
OJP FORM 400012 (REV. 4-88)
Department of Justice I
Office of Justice Programs AWARD CONTINUATION
;3
Bureau of Justice Assistance SHEET PAGE 4 OF 5
Grant
PROJECT NUMBER 2010-D1-6X-1076 AWARD DATE 08/1012010
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. if it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are;
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA- The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http:iiwww.ojp.usdoj.gov/BJA/resource/nepa.htm], for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities; For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any, interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (5F-425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts ofsuch funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
O1P FORM 400012 (REV.4-88)
A, Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE s of s
Grant
PROJECT NUMBER 201 o-DJ-BX-1076 AWARD DATE 08110/2010
SPECIAL CONDITIONS
Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www,bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. if any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (intemet-based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement, This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
OJP FORM 4000l2 (REV. 4.98)
Department of Justice
Office of Justice Programs
W
wBureau of Justice Assistance
Washinglan, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Monroe
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
Department of Justice
Office of Jusiiec Programs
GRANT MANAGER'S MEMORANDUM, PT. 1:
i PROJECT SUMMARY
i
Bureau of Justice Assistance
� Grant
,
ti. PROJECTNUMBER
PAGE 1 OF I
2010-DJ-BX-1076
This project is supported under FY l0 (BJA - JA(3) 42 USC 3750, ci seq.
i
2. PROJECT DIRECTOR (Name, address & telephone number)
I. STAFF CONTACT (Name & telephone number)
Stefanie Harris
Tanara Snider
(202) 305-9069
Risk Manager
5525 College Road
Key West, FL 33040-4307
(305) 292-7092
3a. TITLE OF THE PROGRAM
3b, POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
FY 2010 Justice Assistance Grant Program
4. TITLE OF PROJECT
Crisis Intervention Train ingllmplementation & Commtmiiy Reentry Diversion Project
5. NAME & ADDRESS OF 0ftANTEE
6. NAME & ADRESS OF SUBGRANTEE
County of Monroe
1100 Simonton Street
Key West, FL 33040
7, PROGRAM PERIOD
S. BUDGET PERIOD
FROM: 10101/2009 TO: 09/30/2013
FROM: 10/01/2009 TO: 09/30l2013
9. AMOUNT OF AWARD
10. DATE OF AWARD
$ 21,899
08/10/2010
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15, SUMMARY DESCRIPTION OF PROJECT (Sec instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local govemmem, including tribes, to support a broad range of
activities to prevent and control crime based an their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following purpose areas: 1) law enforcement programs: 2) prosecution and court programs; 3) prevention and education programs; 41corrections and community
corrections programs; 5) drug treatment and enforcement programs: 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
Monroe County will use the JAG award to expand he Monroe County SherilTs Office (MCSO) Diversion Project. Specifically, the MCSO will enhance and expand
the Crisis Intervention Training (CITE fnr law enforcement and provide [raining and coordination, as well as reentry planning for inmates to access services in the
OJP FORM 400012 (REV. 4-88)
community. Grant funds will he used towards a Diversion Project Director. who will be responsible for the development and implementation or Ibis program.
P—;— „,;II i—1... ir —;ni— law rninrrrm mi nun—linnal. criminal iustice and community nroviders; develonment oftiolieies and procedures for the j
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 15, 2010 Division: _Monroe County Sheriff's Office
Bulk Item: Yes X No
Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of resolution establishing a Criminal Justice Mental Health and Substance Abuse Planning
Council; and appointment of representative of a county -wide homeless program to the Council.
ITEM BACKGROUND:
On September 19, 2007 the BOCC approved the application for a Criminal Justice Mental Health
Substance Abuse Planning Grant to be administered by the Monroe County Sheriff's Office. Session
Law 2007-200, which established the Criminal Justice Mental Health and Substance Abuse
Reinvestment Program ("Program"), required that each county applicant establish a Mental Health
and Substance Abuse Policy Council, with defined membership. On September 19, 2007, via
Resolution 314-2007, the BOCC created the Council. The Sheriff's Office and the Council helped to
develop a strategic plan for a one-year period.
In November 2009, via Resolution 447-2009, the Planning Council was terminated due to the lack of
continued grant funding, and Resolution No. 314-2007 was rescinded. Recently, the Florida Dept. of
Children and Families announced that it is allowing counties to apply once again for a grant under the
Program. Session Law 2007-200, which is still in effect, requires that the Council be re -appointed.
The Council will assist in administration of the grant. The proposed resolution calls for the BOCC to
appoint a representative of a county -wide homeless program to the Council.
PREVIOUS RELEVANT BOCC ACTION:
November 2009, Resolution 314-2007, terminating the Criminal Justice Mental Health Substance
Abuse Planning Council and rescinding Resolution 314-2007 (see attachment)
CONTRACT/AGREEMENT CHANGES: NIA
STAFF RECOMMENDATIONS:
Approval to reinstate the Criminal Justice Mental Health and Substance Abuse Planning Council
TOTAL COST: $0.00 INDIRECT COST: BUDGETED: Yes _No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0.00 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH _
- 4
APPROVED BY: County Atty urchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
RESOLUTION
A RESOLUTION BY BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY ESTABLISHING A CRIMINAL JUSTICE MENTAL HEALTH AND
SUBSTANCE ABUSE PLANNING COUNCIL.
WHEREAS, on September 19, 2007, via Resolution 314-2007, the Board of
County Commissioners established a Criminal Justice, Mental Health, and Substance
Abuse Council in order to apply for and receive a grant under the Criminal Justice
Mental Health and Substance Abuse Reinvestment Program (the "Program"); and
WHEREAS, on November 18, 2009, via Resolution 447-2009, the Board of
County Commissioners terminated and dissolved the Council and rescinded Resolution
314-2007 after funding for Years 2 and 3 of the grant were discontinued; and
WHEREAS, on September 15, 2010, the Board of County Commissioners
approved an implementation grant application for the Criminal Justice Mental Health
and Substance Abuse Reinvestment Program (the "Program") allowing the County to
plan, implement or expand initiatives that will increase public safety, avert increased
spending on criminal justice, and improve accessibility and effectiveness of mental
health and substance abuse treatment services for adults and juveniles who are in or at
risk of entering the criminal justice or juvenile justice systems; and
WHEREAS, Session Law 2007-200, which established the Program, requires the
re-establishment of the Council with a defined membership; and
WHEREAS, the Council will make recommendations regarding the County's
grant submission and planning process; now therefore.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA:
Section 1: There is hereby established a Monroe County Mental Health and
Substance Abuse Planning Council (the "Council").
Section 2: The Council shall work with the County budget and detention offices
to make recommendations to the Board of County Commissioners regarding how the
Criminal Justice Mental Health and Substance Abuse Reinvestment Program may best
be implemented with the County.
Section 3. The County Office of Management and Budget and Grant
Administration Office will provide administrative support regarding the application for
grants and processing of contracts resulting from the application process.
Section 4: The Monroe County Sheriff's Office Detention Center will administer
the grant funds and provide administrative support to the meetings and functions of the
Council.
Section 5: There shall be the following members of the Council, with each
specified Officer notifying the County Administrator's Office of a designee should one be
appointed to sit in the place of the specified Officer, where allowed:
A. The State Attorney, or an Assistant State Attorney designated by the State Attorney.
B. The Public Defender, or an Assistant Public Defender designated by the Public Defender.
C. A Circuit Judge designated by the Chief Judge of the Circuit.
D. County Court Judge designated by the Chief Judge of the Circuit.
E. Chief Correctional Officer
F. County Sheriff
G. A Police Chief or person designated by the local police chief's association.
H. Probation Circuit Administrator or a person designated by the State Probation Circuit
Administrator.
I. The local Court Administrator or a person designated by the local Court Administrator.
J. County Mayor or another County Commissioner designated by the Mayor.
K. Director of any County Probation or Pretrial Intervention Program.
L. Department of Juvenile Justice Detention Facility Director.
M. Department of Juvenile Justice Chief Probation Officer.
The following shall be appointed by the Board of County Commissioners:
N. Director of Mental Health Treatment Program or a person designated by the Director.
O. Director of a Substance Abuse Treatment Program or a person designated by the Director.
P. A representative of a county -wide Homeless Program.
The following shall be appointed by the State DCF, District Alcohol, Drug Abuse and Mental
Health Super
Q. A representative of the State Substance Abuse Program Office and Mental Health Program
Office.
R. A Primary Consumer - Mental Health Services.
S. A Primary Consumer - Substance Abuse Services.
T. A Family Member of a Primary Consumer.
Section 6: The members shall serve terms until a successor qualifies, and if
requiring specific appointment or designation, the successor is so appointed or
designated.
Section7: This Resolution shall become effective on the date written below.
PASSED AND ADOPTED by the Board of county Commissioners of Monroe
County, Florida, at a meeting of said Board held on the 15th day of September, A.D.,
2010.
Mayor Sylvia Murphy
Mayor Pro Tern Heather Carruthers
Commissioner Mario Di Gennaro
Commissioner Kim Wigington
Commissioner George Neugent
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
MO OE COUNTY ATTORNEY
A �ROV ❑�00YNTH
ASSIS N]]' COUNTY ATTORNEY
Date -5) -- oZOIU
DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 19, 2007
TO.- Mayor Mario DiGennaro
District IV
FROM. Pamela G. Hanc c '
Deputy Clerk �y
At the September 19, 2007, Board of County Commissioner's meeting the Board adopted
the following:
Resolution No. 311-2007 in support of dedicating that portion of U.S. Highway 27 in
Florida for recognition as "The Purple Heart Highway". A copy is enclosed for your records.
Copies have been forwarded as directed under section 3 of the Resolution.
Resolution No. 314-2007 to create the Criminal Justice Mental Health & Substance
Abuse Policy Council; and approval of the persons named to serve on the council from the
agencies as designated for participation in the guiding legislation, HB 1477. A copy is enclosed
for your records.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
County Administrator - Resolution 314 ✓
Sheriff- Resolution 314
OMB - Resolution 314
File
Mayor liario DiGennaro
RBSOLD ow no. 314 - 2007
A RESOLUTION OF THE BOARD OF COUNTY COMNIISSIONERS
OF MONROE COUNTY ESTABLISHING A CRIMINAL JUSTICE
MENTAL HEALTH & SUBSTANCE ABUSE POLICY COUNCIL.
WHEREAS, On August 15, 2007, the Board of County Commissioners approved a planning grant
application for the Criminal Justice Mental Health and Substance Abuse Reinvestment Program (the
"Program") allowing the county to plan, implement or expand initiatives that will increase public safety,
avert increased spending on criminal justice, and improve accessibility and effectiveness of mental health
and substance abuse treatment services for adults and juveniles who are in or at risk of entering the criminal
justice or juvenile justice systems; and
WHEREAS, Session Law 2007-200, which established the Program, requires the establishment
of a Mental Health and Substance Abuse Policy Council (the "Council") with a defined membership;
and
WHEREAS, the Council will make recommendations to the Board of County Commissioners
regarding the County's grant submission and planning process; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
SeWen 1. There is hereby established a Monroe County Mental Health and Substance Abuse
Policy Council (the "Council").
Secdoa 2. The Council shall work with the County budget and detention center offices to make
recommendations to the Board of County Commissioners regarding how the Criminal Justice Mental Health
and Substance. Abuse Reinvestment Program may best be implemented within the County.
The County Office of Management and Budget and Grant Administration Office will
provide administrative support regarding the application for grants and processing of contracts resulting
from the application process.
The Monroe County Detention Center Administrative Offices will administer the grant
funds and provide administrative support to the meetings and functions of the Council.
There shall be the following members of the Council, with each specified Officer
notifying the County Administrator's Office of a designee should one be appointed to sit in the place of the
specified Officer, where allowed:
A. The State Attorney, or an assistant State Attorney designated by the State Attorney.
B. The Public Defender, or an Assistant Public Defender designated by the Public Defender.
C. A Circuit Judge designated by the Chief Judge of the Circuit.
D. County Court Judge designated by the Chief Judge of the Circuit.
E. Chief Correctional Officer
F. County Sheriff
GMHSA Council 1
G. A Police Chief, or person designated by the local police chiefs association
H. Probation Circuit Administrator, or a person designated by the state Probation Circuit
Administrator.
1. The local Court Administrator, or a person designated by the local Court Administrator.
J. County Mayor, or another County Commissioner designated by the Mayor.
K Director of any County Probation or Pretrial Intervention Program.
L. Department of Juvenile Justice Detention Facility Director.
M. Department of Juvenile Justice Chief Probation Officer.
The following shall be appointed by the Board of County Commissioners:
N. Director of a Mental Health Treatment Program, or a person designated by the Director.
O. Director of a Substance Abuse Treatment Program, or a person designated by the Director
P. A representative of a county -wide Homeless Program.
The following shall be appointed by the state DCF, District Alcohol, Drug Abuse and Mental
Health Supervisor.
Q. A representative of the state Substance Abuse Program Office and Mental Health Program
Office.
R. A Primary Consumer — Mental. Health services.
S. A Primary Consumer — Substance Abuse Services.
T. A Family Member of a Primary Consumer —
won 6: The members shall serve terms until a successor qualifies, and if requiring specific
appointment or designation, the successor is so appointed or designated.
This Resolution shall become effective on the date written below.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
meeting of said Board held on the 19th day of September, A.D., 2007.
Mayor Mario DiGennaro
Mayor Pro Tem Dixie M. Spehar
Commissioner Charles "Sonny" McCoy
Commissioner Sylvia Murphy
Commissioner George Neugent
(SEAL)
Attest: DANY LOLHE, C
B Nlerk
Deputy Clerk
CJMHSA Council
you
Yea
_
yam
:—
.0
_ yes
-v
130ARD OF COUNTY COMMISSIONERS :V
OF MONROE DUNTY, FLORID ` ' i
Ey
Mayor/Chairman MONF1OEs` COUNTY ATTORNEr
VED AS T M
2 ZANNf . Hl E TON
nos f % •EY
RESOLUTION 447 - 2009
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA TERMINATING "THE MONROE
COUNTY CRIMINAL JUSTICF MENTAL 8F-4LTH, AND SUBSTANCE
ABUSE PLANNIIVG COUNCIL" DUE TO LACK OF CONTINUED
FUNDING AND RESCINDING RESOLUTION NO. 314 2007 WHICH
AUTHORIZED ITS ESTABLISHMENT.
WHEREAS, on August 15, 2007, the Board of County Commissioners approved a
planning giant application for the Criminal Justice Mental Health and Substance Abuse
Reinvestment Program (the "Program") allowing the county to plan, implement or expand
initiatives that will increase public safety, avert increased spending on criminal justice and
improve accessibility and effectiveness of mental health and substance abuse treatment services
for adults and juveniles who are in or at risk of entering the criminal justice or juvenile justice
systems; and
WHEREAS, Session Law 2007-200, which established the Program, required the
establishment of a Mental Health and Substance Abuse Policy Council (the "Council") with a
defined membership; and
WHEREAS, on September 19, 2007, the Board of County Commissioners approved
Resolution No. 314-2007 establishing a Monroe County Mental Health and Substance Abuse
Policy Council, as required and defined in Session Law 2007-200, known as "The Monroe
County Criminal Justice, Mental Health, and Substance Abuse Planting Council"; and
WHEREAS, the Council held its last meeting on April 9, 2009, and
WHEREAS, on October 8, 2009 the Council notified the County that the Reinvestment
Grant which funded this Council expired on April 9, 2009 and the Council may now be
terminated due to lack of continued funding; and
WHEREAS, the Council fiirther advised that should additional fiuxiing be obtained in
the future, the Council may be re -activated; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
I. The Monroe County Criminal Justice, Mental Health, and Substance Abuse
Planning Council is hereby terminated due to lack of continued funding.
2. Resolution No. 314-2007, which authorized the establishment of The Monroe
County Criminal Justice, Mental Health, and Substance Abuse Planning Council,
is hereby rescinded.
ats TCM C WiSM C low KP Pagel of 2
Passed and adopted by the Monroe County Board of Commissioners at a meeting held
this 19" day of November, 2009.
Mayor Sylvia Murphy
Mayor Pro Tom Heather Carruthers
Commissioner Kim Wigington
Commissioner George Heugent
Commissioner Mario Di Gennoro
.EST.:. DANNY L. KOLIIAGE, CLERK
DepIfity Clerk
am Term 0MRSAK 10/&" " Page 2 of 2
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNY, FLORIDA
. iqf- 'e.-'
Mayor
"-0E COUNTY ATTORNEY
AP OVEQ AS T M•
UZANNIE YHUTTON
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 15, 2010 Division: _Monroe County Sheriff's Office
Bulk Item: Yes X No
Department: Grants
Staff Contact Person/Phone #: Tamara Snider 1292-7092
AGENDA ITEM WORDING:
Approval for the Monroe County Sheriff's Office to submit an application on behalf of the County for a
three-year Implementation Grant ($750,000.00) from the Criminal Justice Mental Health Substance
Abuse Reinvestment Grant Program through the Florida Department of Children and Families;
approval to accept grant if awarded; and approval for Sheriff Robert Peryam to sign all necessary
documents.
ITEM BACKGROUND:
In 2007 the BOCC approved the application for a Mental Health Substance Abuse Planning Grant to
be administered by the Monroe County Sheriff's Office. The Sheriff's Office and the Monroe County
Criminal Justice Mental Health and Substance Abuse Planning Council helped to develop a strategic
plan for a one-year period with the understanding that additional funding would become available
after the first year of the grant. During the first year of the grant notification was made by the
granting agency that there would be no additional funds available to continue to support the current
planning grant.
Recently, the Florida Department of Children and Families has announced it is now allowing local
agencies to apply for a Criminal Justice Mental Health Substance Abuse Reinvestment
Implementation Grant. This Implementation Grant will help the Sheriff's Office to continue to provide
alternatives to detention for offenders who are mentally ill and/or have substance abuse problems.
PREVIOUS RELEVANT BOCC ACTION:
Approved a 2007-2008 Criminal Justice Mental Health Substance Abuse Planning Grant.
CONTRACT/AGREEMENT CHANGES: New Grant Application
STAFF RECOMMENDATIONS:
Approval to proceed with the grant application process
TOTAL COST: $750,000.00 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: $750.000 .10% cash 90% in kind 1 Match to be provided by the Sheriff's
Office SOURCE OF FUNDS:,
REVENUE PRODUCING: YesNo X AMOUNT PER MONTH Year _$250K
APPROVED BY: County Atty O urchasing Risk Manageme+
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Monroe County Sheriff
CONTRACT SUMMARY
Effective Date: December 1, 2010
Expiration Date: December 31, 2013
Contract Purpose/Description: Funds provided through the Criminal Justice, Mental Health, and
Substance Abuse Reinvestment Grant Program for a program that will develop, write, and submit a
strategic plan to initiate systemic change for the identification and treatment of adults and/or juveniles who
have a mental illness, substance abuse disorder, or co-occurring mental health and substance abuse
disorders and who are in, or at risk of entering, the criminal and/or juvenile justice systems.
Contract Manager: Tamara Snider
(Name)
for BOCC meeting on September 15,_2010
292-7092 Monroe County Sheriff's Office
(Ext.) (Department)
Agenda Deadline: August 31, 2010
CONTRACT COSTS
Total Dollar Value of Contract: $750,000.00 Current Year Portion: $0.00 (starts next FY)
Budgeted? Yes X No Account Codes: -XXXXXX
Grant: $750,000.00 over 3 years
County Match: $750,000 (10% cash,90%. in kind /
Match to be provided by the Sheriffs Office)
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
Changes Da Ou
Dane In !Needed i �.
Division Director `� d Yes❑ No
Risk Management 10 Yes[:] No�3�-l�
_,(`
OMB/Purchasing r��14 Yes[:] Nod
County Attorney � J golo Yes❑ No2�• X 1 20/0
Comments:
OMB Form Revised 9/11/95 MCP #2
ATTACHMENT "A"
Criminal Justice,
Mental Health and Substance Abuse
Reinvestment Grant
Implementation Grants
Request for Applications
ISSUED BY
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES
August 20, 2010
I. INTRODUCTION
A. Statement of Need and Purpose
The Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant
Program was created within the Department of Children and Families by the 2007
Legislature (s. 394-658, F.S.). The purpose of the program is to provide funding to
counties with which they can plan, implement, or expand initiatives that increase
public safety, avert increased spending on criminal and juvenile justice, and improve
the accessibility and effectiveness of treatment services for adults and juveniles who
have a mental illness, substance abuse disorder, or co-occurring mental health and
substance abuse disorders and who are in, or at risk of entering, the criminal or
juvenile justice systems. The goal of the grants is to demonstrate that that investment
in diversion strategies and in treatment efforts related to mental illness, substance
abuse disorders, or co-occurring mental health and substance abuse disorders will
result in a reduced demand on the resources of the judicial, corrections, juvenile
detention, and health and social services systems.
B. Mandatory Applicant Qualifications
Per s. 394.658, F.S. only a county or a consortium of counties may apply for a grant
under this solicitation. Counties who have received an Implementation/Expansion
Grant under the 2007 Reinvestment Grant solicitation -- Alachua, Broward,
Hillsborough, Lee, Leon, Orange, Pinellas, Polk, Miami, Nassau, and St. Lucie — are
excluded from applying for an implementation grant.
In order to be eligible to receive a grant under this solicitation, an applicant must have
a county planning council or committee that is in compliance with the membership
requirements set forth below. The board of county commissioners, in each applicant
county, must designate the county public safety coordinating council established
under s. 951.26, F.S. or it must designate another criminal or juvenile justice mental
health and substance abuse council or committee, as the planning council or
committee for the Criminal Justice Reinvestment Grant. The public safety
coordinating council or other designated criminal or juvenile justice mental health
and substance abuse council or committee, in coordination with the county offices of
planning and budget, must make a formal recommendation to the board of county
commissioners regarding how the Criminal Justice Reinvestment Grant Program may
best be implemented within a community.
The applicant county or consortium of counties must have a county planning council
or committee that is in compliance with the membership requirements set forth in s.
394.65, F.S. If a public safety coordinating council established under S. 951.26, F.S.
acts as the planning council, its membership must include all persons identified in s.
394-658, F.S.
2
C. Funding Cycle and Funds Availability*
Grant Maximum: $750,000 Project Period: 36 months
The maximum allowable grant award is $750,000 total for the 36 month period (i.e.
$250,000 per year). This grant will not be awarded unless the applicant county or
consortium of counties makes available resources in an amount equal to the total
amount of the grant. Grant funding must be spent within 36 months from date of
award letter. Funding will be allocated annually based on available funds.
*Appropriation authorized under 2010 Government Appropriation Act Section 3 line 329
II. SCOPE OF GRANT ACTIVITES
A. Definitions
At -Risk of Involvement in the Criminal/Juvenile Justice System _. Literature has
defined "at -risk" factors that link to criminal behavior for adults, including:
homelessness and other unstable living situations, history of victimization/abuse,
significant transitions such as a recent release from jail or re-entry to the community
from prison, and history of involvement in the juvenile justice system. For youth,
literature has linked factors that influence the likelihood of delinquent behaviors, for
example: the characteristics of an individual (e.g. a child's impulsivity, tendency to
aggressive behavior, low IQ, learning disabilities); the family (e.g. a parent's harsh
discipline or weak supervision); the social group (e.g. a social group that encourages
or tolerates the occurrence of crime); the school (poor academic performance); and,
the community (e.g. a community that is disorganized and offers few alternatives to
crime as a source of money or activity).
Department. An abbreviation for the Florida Department of Children and Families.
Grant Review Criteria. A list of weighted requirements, established by the Florida
Department of Children and Family Services in collaboration with the Department of
Corrections, the Department of Juvenile Justice, the Department of Elderly Affairs,
and the Office of the State Courts Administrator by for determining which
applications best meets the purposes of this solicitation.
Grant Manager. A Department employee designated by the Assistant Secretary for
Mental Health and Substance Abuse.
Reinvestment Grant. The abbreviated version of the full title of the Criminal Justice,
Mental Health, and Substance Abuse Reinvestment Grant program.
Straterzic Plan. A document that is the result of a formal systemic and stakeholder
planning process. It documents participation by stakeholders, and it is data and
research driven. It establishes a path to the accomplishment of prioritized goals and
objectives that are written statements that describe an intended outcome and
measurable targets of achievement.
Supplant or Sup0anting. Refers to the displacement of funds that previously would
have been used by an applicant to accomplish the same work as the approved grant
funds.
Sustainability. Refers to the capacity of the county and its partners to maintain the
service coverage, developed as a result of this grant, at a level that continues to
deliver the intended benefits of the initiative after the financial and technical
assistance from the state is terminated.
B. Programmatic Specifications
Applicants must demonstrate how they will implement their established strategic plan
that includes public -private partnership models and the application of evidence -based
and/or best practices. The strategic plan must be submitted at the time of grant
application, and must follow the format set forth in Appendix A.
Applicants are urged to use the Sequential Intercept Model (GAINS Center,
http://gainscenter.samhsa.gov/pdfs/integrating/GATNS_Sequential_Intercept.pdf) as a
conceptual framework for proposing strategies that relate to the identified target
population and points of interception at which interventions can be made to prevent
individuals from entering, penetrating deeper into the criminal justice system, or re-
entering the criminal justice system after release.
The types of services that can be supported under this solicitation, but are not limited
to: mental health courts; justice diversion programs (police -based, jail -based, court -
based); alternative prosecution and sentencing programs; co-occurring mental health
and/or substance abuse treatment services; mobile crisis services, service delivery for
collateral services such as housing, transitional housing and supported employment;
and re-entry services.
In order for grant initiatives to be successful, the types of services offered and
practices used must be effective. Applicants must document in their application that
the treatment services and diversion practices they propose to implement incorporate
the best objective evidence available regarding effectiveness. In addition, applicants
must justify the use of proposed services/practices for the target population along
with any adaptations or modifications necessary to meet the unique needs of the
target population or otherwise increase the likelihood of achieving positive outcomes.
Applicants must also describe the service delivery model to be used and how this
service delivery model will contribute to service continuity and sustainability past the
time of the grant. Sustainability is viewed as a dynamic process requiring the
formulation of sustainability goals and objectives, and developing and implementing
strategies specifically to foster sustainability. Clarifying long-term goals and
establishing benchmarks for measuring progress, securing the fiscal resources needed
to accomplish long-term goals, developing financing strategies, building broad -based
community support, cultivating key champions, and writing a formal sustainability
4
plan are examples of sustainability strategies. Special consideration should be given
by the applicants to coordination with existing community -based treatment providers.
Applicants must document their efforts to leverage the Reinvestment Grant with
county dollars, or federal or private foundation grants. Applicants must also
demonstrate that every effort is being made to determine the eligibility status for
Social Security benefits, Medicaid, Medicare, or Veteran's benefits for individuals
participating in the program.
Applicants must have a demonstrated information technology capacity for data
collection on each individual served through the program. The data system must be
able to report not only intake information but also the performance outcomes for
individuals.
C. Matching Funds Requirements
Matching funds are required for grants awarded under this program according to the
following stipulations:
The 3-year Implementation Grants must make available resources equal to the total
amount of the grant of which 10 percent must be "cash" and the rest in -kind. For
fiscally constrained counties, the available resources may be at 50 percent of the total
amount of the grant all of which may be in -kind.
A fiscally constrained Florida county is defined as a county designated as a rural area
of critical economic concern under s. 288.0656, F.S., for which a value of a mill in
the county is no more than $5 million, based on the property valuations and tax data.
See Appendix C for the list of 29 counties that currently meet this designation.
If the applicant is a consortium of counties and is a combination of fiscally -
constrained county(ies) and non -fiscally -constrained county(ies), this will not alter
the statutorily required percentages of matching funds for each. Additional detail on
matching funds requirements can be found in Appendix D and E.
D. Performance Tracking and Measures
To assist in fulfilling the intent of the Legislature in s. 394.658, F.S., applicants who
receive funding under this solicitation must provide data that measures the results of
their work. Both process and outcome data related to the pre -established core set of
performance measures, as well as awardees own defined program specific outcomes,
are to be collected and reported. Awardees are required to provide data and other
information requested by the Criminal Justice, Mental Health, and Substance Abuse
Technical Assistance Center at the Florida Mental Health Institute to enable the
Center to perform the statutory duties established in the authorizing legislation.
The core set of performance measures for this grant category is:
Objective
Outcome Measures
Establish on -going
l .
Increase the number of partnerships formed as
communication, collaboration,
demonstrated by formal Memoranda of
and partnerships among all
Understanding, including partnerships about the
relevant county partners with
exchange of information and data related to the
respect to people with mental
target population.
illness, substance use disorders,
or co-occurring disorders who
are in, or at risk of entering, the
criminal and/or juvenile justice
systems.
Protect public safety.
2.
Reduce re -arrests among program participants in
the adult criminal justice and/or juvenile justice
systems (as applicable to target population).
3.
Increase access to mental health and/or substance
abuse treatment services for program participants
(as applicable to the services offered).
Effectively divert and treat
4.
Prevent program participants from entering into
people with mental illness,
the criminal and/or juvenile justice systems (as
substance use disorders, or co-
applicable to target population).
occurring disorders who are in,
5.
Increase number of trained law enforcement
or at risk of entering, the
officers for responding to mental health related
criminal and/or juvenile justice
crisis calls
systems.
6.
Increase the effectiveness of mental health and/or
substance abuse treatment services for program
participants (as applicable to the services
offered).
7.
Increase connections to housing, employment
and/or educational resources.
Avert increased spending on
8.
Reduce jail and/or detention bed day utilization
criminal and/or juvenile justice.
among the target population.
Avert increased spending on
9.
Reduce admissions to forensic institutions among
F.S 916 Forensic Beds
the target population.
10.
Increase use of community competency
restoration programs
Additional performance measures, related to the specific strategies and programs detailed
in the county's grant application, are allowable and encouraged.
,:1
III. GRANT SOLITICATION AND EVALUATION PROCESSES
A. Contact Person
This solicitation is issued by the Florida Department of Children and Families. Questions
you may have about this solicitation must be submitted in writing to: Ellen Piekalkiewicz
at: Ellen piekalkiewicz(a-)dc£state.fl.us or by phone (850) 410-1576.
B. Limitations on Contacting the Department of Children and Families
Applicants are advised to limit their contact regarding this solicitation to the contact
person listed above. With reference to this solicitation, no representations, other than
those distributed by the contact persons, in writing, are binding and applicants are
cautioned that oral responses do not bind the Department.
C. Schedule of Events and Deadlines
Listed below are the activities, dates, times, and locations, which this solicitation process
will follow. if the Department finds it necessary to change any of these activities, dates,
times or locations, it will be accomplished by addenda. All times refer to Eastern
Standard Time.
EVENTS
DATE
TIME
LOCATION
1. Solicitation
August 20,2010
5:00 p.m.
Myfloridamarketplace.com
Advertised and
Released
2. Applications Due
October 4, 2010
5:00 pm
Dept. of Children and Families
Office of the Assistant Secretary
for Substance Abuse and Mental
Health
1317 Winewood Blvd. Bldg. 1,
Room 206
Tallahassee, FL 32399
3. Grants Review
October 19 and
10 a.m.- 4
Dept. of Children and Families
Committee Meets
20, 2010
p.m.
1317 Winewood Blvd.
and Completes
Building 6, Conf Room A
Review of Grant
Tallahassee, FL 32399
Applications
4. Notification of Grant
November 15,
NIA
NA
Award
2010
D. Obtaining a Copy of the Criminal Justice Reinvestment Grant Application
Interested parties may obtain a copy of the application either by sending a letter to the
contact person requesting a copy, by e-mailing a request to the contact person, or by
downloading the application from the following website: myfloridamarketpiace.com
E. Directions for Submitting Criminal Justice Reinvestment Grant
Applications
1. Applications shall be submitted in accordance with the above schedule of
events. Applications not received at the specified place or the specified date and
time, will be rejected and returned to the prospective applicant. The Department
will retain one copy for use in the event of a dispute as to the contents of the
original submission.
2. DCF staff will notify the applicant if there are corrections that need to be
made in the application within 2 business days of receipt of the application. The
applicant has 2 (two) business days to make the necessary corrections.
3. The Department must receive one signed original, which must be clearly
labeled "Original", and six (7) hard copies of the application by the deadlines set
forth in the schedule of events and deadlines.
4. Applicants may choose, and be responsible for, the method of delivery to
the Department, except that facsimiles or electronic transmissions will not be
accepted at any time.
5. Clearly mark the envelope - APPLICATION FOR CRIMINAL
JUSTICE, MENTAL HEALTH & SUBSTANCE ABUSE REINVESTMENT
GRANT PROGRAM - and mail to:
Ellen Piekalkiewicz
Florida Department of Children and Families
Office of the Assistant Secretary of Mental Health and Substance Abuse
1317 Winewood Blvd, Bldg. 1, Suite 206F
Tallahassee, FL 32399
F. Application Formatting Instructions
The application must be submitted in the order shown below with sections labeled
as stated below. Pages should be typed and single-spaced in black ink with one
column per page. Pages should not have printing on both sides.
Typing must be no smaller than 12-point font. All applications should be stapled
in upper left-hand corner of document and not placed in any binder, folder or
other covering. The pages of the application must be numbered on the bottom,
beginning with the cover sheet. A completed application consists of the
following:
• Cover Page, including the applicant's contract person phone number and
email address
• Signed Assurances
• Project Narrative (not to exceed 8 pages)
✓ Statement of Problem
✓ Project Design and Implementation
✓ Capability and Experience
✓ Evaluation and Sustainability
• Budget/Budget Narrative/Match Commitment Forms and Summary
• Project Timeline
• Letters of Commitment
• Strategic Plan
G. Method of Payment
Upon a recommendation from the Grant Review Committee and a decision by the
Secretary of the Department, the Department will issue a letter of grant award, a
memorandum of agreement and make quarterly payments to the counties selected
for grant awards.
H. Statement of Mandatory Assurances
Applicants must initial and sign the Statement of Mandatory Assurances given in
Appendix F.
I. Submission of Data and Reports
Awardees are required to provide data and other information requested by the
Criminal Justice, Mental Health, and Substance Abuse Technical Assistance
Center at the Florida Mental Health Institute. Awardees are also required to send
to the Department of Children and Families documentation about the use of grant
funds in the form of semi-annual progress reports and annual fiscal reports that
are to be signed by the County Administrator.
VI. APPLICATION COMPONENTS
The applicant must complete a Project Narrative (Sections 1 — 4), Budget and Project
Timeline using the sections delineated below. The total number of pages for the
Project Narrative may not exceed 8 pages for Implementation Grants, not counting
the Budget/Budget Narrative, Project Timeline, and allowable attachments.
6
A. Cover Page
The applicant shall complete the Cover Page (found as the last page of this
solicitation) describing the total amount of the requested grant, and the point of
contact at the county to serve a grant manager. A point of contact shall be identified
who can be notified in the event of a grant completeness issue. A phone number and
email address shall be provided for the contact person for completeness issues. A
duly authorized official of the county shall sign this form.
B. Project Narrative
1. Statement of the Problem
Describe the problem the project will address and document the extent of the
problem with local/state data and include trend analysis. Describe the project's
geographic environment, target population, socioeconomic factors, and priority
as a community concern.
Each application must specifically include an an of the current population
of the jail or juvenile detention center in the county or region, which includes:
a. The screening and assessment process that the county uses to
identify an adult or juvenile who has a mental illness, substance
abuse disorder, or co-occurring mental health and substance abuse
disorders;
b. The percentage of each category of persons admitted to the jail
and/or juvenile detention center that represents people who have a
mental illness, substance abuse disorder, or co-occurring mental
health and substance abuse disorders; and
c. An analysis of observed contributing factors that affect population
trends in the county jail or juvenile detention center.
d. Data or other descriptive narrative that delineates the specific
factors that put the target population at -risk of entering or re-
entering the criminal and/or juvenile justice systems (if the
applicant plans to serve an at -risk population).
2. Project Design and Implementation
Describe the proposed approach and the project's purpose, goals, and objectives.
Describe how the goals will address the overall program purpose and identified
needs in the Statement of the Problem, and provide a conceptual model that links
ILI
key project components with goals, objectives and strategies. Specifically
describe the evidence -based or best practices the county intends to use to serve
one or more clearly defined subsets of the population of the jail or juvenile
detention center who have a mental health and/or substance use disorders, or to
serve those at risk of arrest and incarceration. In addition, justify the use of
proposed services/practices for the target population along with any adaptations
or modifications necessary to meet the unique needs of the target population or
otherwise increase the likelihood of achieving positive outcomes.
Other specific items required for this section are:
a. Describe the plan to screen potential participants and to conduct
tailored, validated needs -based assessments.
b. For law enforcement programs, describe the strategies to identify
and respond to incidents involving mentally ill offenders, including
the number of individuals to be screened and enrolled.
c. Discuss how mental health and co-occurring substance abuse
treatment services will be made available to participants.
d. Outline how ancillary social services, such as housing placement
and vocational training, will be coordinated and accessed.
C. Capability and Experience
Discuss the capability and experience of the county and other participating
organizations to meet the goals and objectives detailed in this application.
Describe the project's collaboration structure and how it will ensure
successful project planning and/or implementation. Describe the
anticipated role of consumers, advocates, and family members in the
project. Indicate key activities, milestones, and responsible partners, as
well as the resources available for the proposed project (e.g., facilities,
equipment, etc.).
Provide a list of staff and subcontractors who will participate in the
project, showing the role of each and their level of effort and
qualifications. Include the Project Director and other key personnel, such
as treatment/prevention personnel. Briefly discuss the responsibilities of
each participating organization.
11
D. Evaluation and Sustainability
Applicants are required to describe how the project's effectiveness will be
demonstrated, including assessments of planning or implementation
outcomes. Discuss how variables like stakeholder support and service
coordination will be defined and measured. Describe the process for
collecting performance measurement data, and any other state or local
outcome data to measure project effectiveness in promoting public safety,
reduction of recidivism and access to services for the target population(s).
Applicants are also required to address sustainability in the application.
Describe the proposed strategies that the county intends to use to preserve
and enhance its community mental health and substance abuse systems.
Describe how sustainability methods will be used and evaluated: i.e. how
collaborative partnerships and funding will be leveraged to build long-
term support and resources to sustain the project when the state grant ends.
Examples of sustainability outcomes for the grants could be: a fully -
articulated Sustainability Plan, securing the needed continuation funding,
and garnering multi -level, formal collaboration.
Applicants must project the effect the proposed initiatives will have on the
population and the budget of the jail and juvenile detention center. The
information must include:
a. The county's estimate of how the initiative will reduce the
expenditures associated with the incarceration of adults and the
detention of juveniles who have a mental illness;
b. The methodology that the county intends to use to measure the
defined outcomes and the corresponding savings or averted costs;
c. The county's estimate of how the cost savings or averted costs will
sustain or expand the mental health and substance abuse treatment
services and supports needed in the community; and
d. How the county's proposed initiative will reduce the number of
individuals judicially committed to a state mental health treatment
facility.
E. Budget and Budget Narrative
Provide a realistic time line for the entire project period, indicating goals/objectives,
key activities, milestones, and responsible partners.
12
F. Letters of Commitment
Provide Letters of Commitment (not general support) from any individuals or
organizations that will be involved in the implementation of the project; the letters
must reflect the specific role of the partner.
VII. APPLICATION REVIEW CRITERIA AND METHODOLOGY
A. Grant Review Committee
The Grant Review Committee will consist of five (5) individuals one from each of the
following agencies: Department of Children and Family Services; Department of
Corrections; Department of Juvenile Justice; Department of Elderly Affairs; and the
Office of the State Courts Administrator.
B. Review Methodology
All eligible proposals will be scored based on the written application and oral interview,
according to the stated criteria, and ranked in order of overall score from highest to
lowest. Recommendations by the Review Committee for awards will be made in order of
rank, beginning with the top ranked proposals and continuing until available funds are
exhausted, or until all worthwhile projects are funded, whichever occurs first.
C. Completeness Criteria and Correction
Each application will be evaluated in two stages. In the first stage, the application will be
screened in accordance with the mandatory criteria given in Appendix F. The
Department shall initially review applications received to determine whether the
applications are substantially complete. This will address whether required forms are
present and properly signed, that the proposal appears to have addressed the application
contents required, and that there is not an easily discernable or obvious error that may be
readily corrected. Should the Department detect such an error, the applicant will be
afforded 2 business days during which corrective action to adjust the application may be
taken.
The Department is under no obligation to detect or offer the opportunity for such
correction. The Department's election to afford this opportunity should not, and does not
give rise to an expectation of application correction.
The applicant has the sole responsibility for determining whether to submit the corrected
or omitted items. If the applicant elects to submit corrected or omitted items, the
applicant bears sole responsibility for the delivery of the items to the Department
corrected or omitted items. if the applicant elects to submit incomplete items, the
applicant bears sole responsibility for the delivery of the items to the Department and for
the content of the items submitted, if any. The Department has elected to afford an
opportunity for applicants to correct errors or omissions but the applicant is solely
13
responsible for any response to the Department's notice, The applicant is also solely
responsible for the content, quality, and sufficiency of any material submitted to the
Department. During the correction period the applicant is permitted only to take action to
correct completeness errors cited by the Department, and not to supplement their
application for the purpose of improving competitiveness, or to add material for any other
purpose.
D. Review Criteria
The second stage of grant application review involves the evaluation of all applications that
are in compliance with the mandatory criteria. The second stage of the evaluation will be
based on the criteria described below and weighted as follows:
Statement of the Problem
The applicant:
15
Used specific data to:
❑ Describe the environment (organization, community, city, or State)
where the project will be implemented.
❑ Describe the target population and the geographic area to be served,
and justify the selection of both
❑ Describe the nature of the problem and extent of the need
2. Included an analysis of the current population of the jail or juvenile
detention center in the county that is not being served under the current
CJMHSA Implementation Grant
14
Pro'ect Design and Implementation
35
The applicant:
1. Showed that the necessary groundwork (attachment of strategic plan,
consensus development, development of memoranda of agreement,
identification of potential facilities) has been completed or is near
completion so services can be readily implemented.
2. Described the intercept points (pre/post booking, mental health
court, etc.) and why it is the best choice for the County and target
population
3. Provided a complete description of its approach design and proposed
implementation.
4. Provided adequate detail about the schedule and location of project
activities, and the kind and number of participants to determine that
project expectations are realistic.
5. Described a realistic implementation plan for the entire project
period, indicating goals/objectives, key activities, milestones, and
responsible partners including how the services will be sustained
once the grant period is completed.
6. Provided a realistic implementation plan for the entire project period,
indicating goals/objectives, key activities, milestones, and
responsible partners including how the services will be sustained
once the grant period is completed.
7. Described the specific evidence -based or best practices the applicant
intends to use to serve one or more clearly defined subsets of the
population and what service delivery model will be used to ensure
sustainability.
8. Provided the required descriptions of:
C The plan to screen potential participants and to conduct tailored,
validated needs -based assessments.
C The strategies to be used by law enforcement programs to
identify and respond to incidents involving mentally ill
offenders, including the number of individuals to be screened
and enrolled.
C How mental health and co-occurring substance abuse treatment
services will be made available to participants.
❑ How ancillary social services, such as housing placement and
vocational training, will be coordinated and accessed.
a
Capability and Experience
The applicant:
1. Discussed the capability and experience of the applicant county to
undertake the Implementation Grant activities.
2. Provided a list of staff who will participate in the project, showing
the role of each and their level of effort and qualifications. Included
the Project Director and other key personnel.
3. Described the resources available for the proposed project (e.g.,
facilities, equipment).
4. Described the project's collaboration structure and identified the key
stakeholders who will be participating in the strategic planning or
implementation process.
Im
5. Included Letters of Commitment or Memoranda of Agreement that
describe how they are going to support this proEram
Evaluation and Sustainability 30
The applicant:
1. Sufficiently explained how the project's effectiveness will be
demonstrated.
2. Adequately documented their ability to collect and transmit client
specific data.
3. Detailed how project data will be assessed in the measurement of the
impact of proposed efforts to: increase public safety, avert increased
spending on criminal justice, and improve the accessibility and
effectiveness of treatment services for the target population.
4. Provided a feasible description of the proposed sustainability actions
that the county will use to preserve and enhance the initiatives that
are funded under this grant program, including actions taken by the
county to sustain current efforts.
Budget 10
The applicant:
1. Provided a detailed line -item Budget and Budget Narrative. All costs
in the budget are allowable.
2. Included the correct percentage of allowable Matching Funds in the
budget detail, with accompanying documentation of the sources of
match.
3. Included the sinned Match Commitment Forms.
I Total Points 1 100 1
16
E. Grant Review Committee Process
The Review Committee will meet October 19 and 20 to review and discuss the
Implementation Grant applications. The Review Committee will conduct oral interviews at
that time if the number of applications does not exceed seven (7). If oral interviews are
conducted, the applicants will be limited to one presenter and if needed, an additional two
individuals from the applicant county to answer questions. The Review Committee will also
take public testimony from non -applicant members of the public at the October 19 and 20.
Scores will be assigned on October 19 and 20 after the oral interviews by the Review
Committee have been conducted and the Review Committee has participated in a panel
discussion about the applications.
F. Selection of Applicants
The Grant Manager will compile the results of the Review Committee members' scores, and
provide the Secretary, or his designee, with the recommended ranking from the evaluators,
along with other considerations noted by the Grant Manager on eligibility and budget issues.
Grants will be ranked in the order of highest score to the lowest score based on the 100
allowable points set forth in the review criteria.
The Department will award Implementation Grants to applicants whose applications: are in
compliance with the mandatory criteria; are deemed most advantageous to the goals of the
Criminal Justice Reinvestment Grant program; conform to the requirements of this
solicitation; and are acceptable in regards to the evaluation criteria.
The Department will award grants based on the final selection by the Secretary, or his
designee, who will consider the evaluation criteria set forth in this solicitation. No scoring
by the Secretary, or his designee, will be required to make the selection and award decision.
The scoring and ranking by the Review Committee shall serve as a recommendation only.
The Department reserves the right to:
• reject any or all proposals received with respect to this RFA;
• waive or modify minor irregularities in proposals received after prior notification
and concurrence of the applicant;
• request from an applicant additional information as deemed necessary to more fully
evaluate its proposal; and
• make all final decisions with respect to the amount of State funding and the timing
of payments to be provided to an applicant.
17
G. Notice of Grant Awards
The Department will issue notice of the final decision of the Secretary or his designee
by posting the award notice on the Vendor Bid System. The award notice shall also
be provided in writing by US Mail, or email to each applicant.
H. Formal Appeals
The Department will provide for a process for appeals of grant awards resulting from
this grant solicitation. Appeals of grant awards resulting from this grant solicitation
shall be subject to the procedures described in ss. 120.569 and 120.57(l) or (2),
Florida Statutes.
18
APPENDICES
19
Appendix A
STRATEGIC PLAN FORMAT
Applicants for implementation Grants are required to submit an updated Strategic Plan as an
attachment to the initial grant application. This Strategic Plan must include the following plan
components.
A. Statement of the Problem/Critical Issues facing the County (careful analyses of the scope
of the problem using current data, implications of the data, critical issues for the various
constituents, such as law enforcement, courts, treatment providers, etc.)
B. Regional Partnership Strategic Planning Process and Its Participants (how planning
occurred, how many often the planning group meets, strategic alliances, plans for
leveraging funds and other resources)
C. Vision (a picture of the future you seek to create, described in the present tense) and
Mission Statements (concise statement of what are you here to do together)
D. Values (the collective, fundamental beliefs that drive your initiative)
E. Conceptual Model for Addressing Criminal Justice Reinvestment for Persons with
Mental Health, Substance Abuse or Co -Occurring Disorders
F. Strategic Goals with accompanying Objectives/Strategies (setting priorities within the
conceptual framework, setting clear and achievable goals and objectives, assigning
responsibility for actions, data sharing and collecting, measuring success)
Goal (broad statements of what you wish to accomplish, addressing specific to key areas)
Objectives (support the goals and state how the goals will be accomplished)
Strategies
How Performance
will be Measured
Lead Person or
Organization
Projected Date
of Completion
20
Appendix B
MATCHING FUNDS
Grantee match is that portion of project property and services ---staff time, fringe benefits, supplies,
equipment, travel, rent, etc. —coming from other than State funds. The matching share must
constitute a 100% of the grant amount, of which I 0%_must be a cash contribution and the balance
may be "in kind". For fiscally constrained counties (Appendix C) a minimum match of 50% is
allowable of which all may be "in kind". The match may be derived from county or private
sources.
"In -kind" means third -party contributions of property or services that benefit this grant -supported
project or program and that are contributed by the county or third parties without charge to the
grantee. Neither the actual cost nor the value of third -party in -kind contributions may count
towards satisfying a matching requirement of the Criminal Justice Reinvestment Grant if it has
been, or will be, counted towards satisfying a cost -sharing or matching requirement of another
grant, a State procurement contract, or any other award of State funds.
If an applicant chooses to include in -kind contributions in its matching share, specific dollar values
must be assigned. Applicants are required to use the Commitment to Match/Donation Forms
found in Appendix.E to verify cash and attach valuation to in -kind contributions. A signed form
from each match donor must accompany this application as an attachment to the Budget Section.
A Match Summary Sheet is to be used to show the proportions of cash and in -kind match.
Examples of in -kind contributions and methods for determining values are as follows:
Volunteer Services - Unpaid services provided to a grant grantee by individuals shall be
valued at rates consistent with those ordinarily paid for similar work in the grant recipient's
organization. If the grantee does not have employees performing similar work, the rates
shall be consistent with those ordinarily paid by other employers for similar work in the
same labor market. In either case, a reasonable amount of fringe benefits may be included
in the valuation.
Supplies - If the county or a third party donates supplies, the contribution shall be valued at
the market value of the supplies at the time of donation.
Loaned/Donated Equipment or Space - If a county or a third party donates the use of
equipment or space in a building but retains title, the contribution shall be valued at the fair
rental rate of the equipment or space. If the county or a third party donates equipment and
the title passes to the grant recipient, the market value of that equipment at the time of the
donation that is applicable to the period which the matching requirement applies, may be
counted toward matching in -kind funds. See Appendix E for worksheets to set the value.
21
Matching funds and/or grant funds used in the Administrative Costs of the budget need to adhere
to the legislative cap of 10% of the requested state grant funds. For example, if an applicant applies
for $100,000 for a Planning Grant, $10,000 is the total allowable portion of the entire budget for
Administrative costs. This $10,000 can be proposed in several ways:
• as grant funded entirely (with no matching funds in that line)
• as matching funds (with no requested grant funds in that line)
• or as a combination of match and grant funds to comprise the $10,000.
Criteria for Allowable and Unallowable Match
(1) Allowable for Matching. Matching requirements may be satisfied by any or all of the
following:
(a) Allowable costs supported by the county and/or non -state or federal grants incurred
by the county during the effective period of the contract;
(b) Funds from partnering organizations or units of government;
(c) The value of third -party funds and in -kind contributions applicable to the matching
requirement period.
(d) The value of volunteer services up to and including 10 percent of the total budget.
(e) Costs supported by fees and program income.
(2) Unallowable for Matching.
(a) Costs paid for by another state or federal contract or grant except as provided by State
or Federal statute.
(b) Costs or third -party funds and in -kind contributions that are used to satisfy a matching
requirement of another State contract or Federal grant.
(c) income from sale of printed material, food, and books purchased with State funds.
(d) Income derived from Federal Medicaid funds.
9
22
Appendix C
LIST OF FISCALLY -CONSTRAINED FLORIDA COUNTIES
A county designated as a rural area of critical economic concern under s. 288.0656, F.S., for
which a value of a mill in the county is no more than $5 million, based on the property valuations
and tax data. This list is taken from:
http://dor.myflorida.com/dor/property/coff cials/fiscaic/pdf/fecoO8O5O9.pdf
• Baker
• Bradford
• Calhoun
• Columbia
• DeSoto
• Dixie
• Franklin
• Gadsden
• Gilchrist
• Glades
• Gulf
• Hamilton
• Hardee
• Hendry
• Highlands
• Holmes
• Jackson
• Jefferson
• Lafayette
23
• Levy
• Liberty
• Madison
• Okeechobee
• Putnam
• Suwannee
• Taylor
• Union
• Wakulla
• Washington
NOTE: Participation in a consortium by both fiscally -constrained counties and non -fiscally -
constrained counties will not alter the statutorily required percentages of matching funds for
each.
24
Appendix D
BUDGET INSTRUCTIONS
The budget section of the application consists of a line -item Budget and a Budget Narrative. The
line -item budget must show the total project costs and proposed allocation of the requested grant
funds for the entire 3-year grant period. The budget must also indicate the sources and amounts of
matching funds.
Applicants are required to use the Commitment to Match/Donation Forms found in Appendix E
to verify cash and attach valuation to in -kind contributions. A signed form from each match donor
must accompany this application as an attachment to the Budget Section. A Match Summary
Sheet is to be used to show the proportions of cash and in -kind match.
Following is a brief line -by-line explanation of the categories to be used in developing the grant
budget.
Personnel - List each position by title whose salary (or portion of total salary) is to be
charged to the grant's budget. Indicate the salary rate for each position and if the
position is to be full-time or part-time. If part-time, please identify the level of effort
(percent of total). For Implementation grants, you may show personnel expenditures for
the 3-year period at a cost of living increase commensurate with County practices.
Fringe Benefits - Indicate the fringe benefit rate (fixed percentage of total personnel).
If the fringe benefit rate varies by position, list each staff position covered and show the
rate for each position. Possible partial coverage could be any combination of social
security, health insurance, retirement, or worker's compensation.
Administrative Costs - The administrative costs for each applicant may not exceed
10% of the total funding received by the state for each grant. Administrative costs
typically include: grant management activities; fiscal, personnel, and procurement
management; related office services and record keeping; costs of necessary insurance,
auditing, etc. Evaluation activities are considered a direct program cost and are not
included in this section.
Staff Travel - This item is for travel expenses for project staff. Any travel listed in this
category must be for the purpose of supporting grant activities as described in this
application. Identify the approximate total mileage to be traveled during the proposed
grant period. Mileage reimbursement and other travel rates cannot exceed the maximum
rates established by the Department of Children and Families.
Consultants & Contracted Services - Show a calculation of charges giving hourly or
daily rates for each consultant. List all sub -contracted services, including vendor,
purpose and amount. A copy of all subcontracts must be made available to the
Corporation upon request. Agency employees or persons who would normally provide
consultant services without charge may not be included in the budget.
25
Equipment - An item of equipment is an article of property procured that is of a durable
nature, and has an expected service life of more than one year. Purchase of equipment is
dependent upon program intent and requires appropriate justification. List each item of
equipment to be purchased and the specific dollar amount for each item, including
installation, insurance, freight and accessories.
Supplies - Supplies are consumable or expendable items that are used routinely or that
have an expected life of one year or less.
Rent/Utilities - For each rental required to support grant programs, present monthly cost
and number of months rented. If rental expense is to be shared, display grant portion
only and explain in the budget justification the other dimensions of the shared costs.
Specify the total rental expense and also indicate the monthly rate. If utilities are not
included in the rent, list those expenses separately and also provide an estimated
monthly utility charge.
Other - List expenses for printing, as well as any other charges (except capital
expenses) that cannot be identified within the other budget categories. Include
sufficient descriptive detail (as needed) to facilitate Corporation review and approval.
Unallowable Costs - When completing the budget, please note that the following are types of
costs that cannot be included. Below is an inclusive list of unallowable costs:
1. Supplanting of staff costs;
2. Administrative costs not related to the implementation of the proposed project;
3. Indirect costs (i.e., cost not related to the project being funded by this grant);
4. Office supplies not related to the project being funded by this grant;
5. Cash payments to intended recipients of services;
6. For the purpose of purchasing or improving land;
7. To purchase, construct or permanently improve (other than minor remodeling) any
building or other facility; and,
8. Food and entertainment costs.
Line -Item Budget
Provide a detailed budget that is complete, allowable, and tied to the proposed activities. Provide
the detailed budget as indicated in the sample format shown here or in a similar Excel format.
You are not required to use this table; the budget categories and details are what are important.
26
Funding
Category
Grant Funds
Requested
Matching
Funds and
Other In -Kind
Contributions
Funding
Source of Funds
Salaries:
Fringe Benefits:
Administration:
Equipment:
Travel:
Contractual:
Supplies:
Rent/Utilities:
Other Expenses:
Totals:
Total Project
Cost:
=Grants Funds
Requested +
Matching Share
Match Percentage:
= Match / Total
Project Cost
Budget Justification Narrative
Include a narrative description, according to the line item budget categories, with detail as
indicated in the previous page. The budget justification states why and how funds in each budget
category are to be used. Justifications need not be elaborate, but they must present a clear
rationale for the use of the requested funds. Each statement should describe each of the
following:
• A general description of the line item, including justification for the need
• How the item relates to the project activities
• How the amount shown in the budget table was arithmetically determined.
27
Appendix E
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County)
FROM: Donor Name
ADDRESS:
The following _ space, _ equipment, goods/supplies, and/or _ services, is/are donated
to the County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corporation USE
(1)
(2)
(3)
(4)
TOTAL VALUE
The above donation(s) is not currently included as a cost (either direct or matching) of any state
or federal contract or grant, nor has it/they been previously purchased from or used as match for
any state or federal contract.
(Donor Signature) (Date) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space
provided, indicated the valuation amount acceptable to the department for use in meeting a match
requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program.
Donated items are subject to disallowance should they be found to be a current or previous cost or
matching item of a state or federal grant or contract.
/:
RACK OF VALUATION
Building/Space
l . Donor retains title:
a. Fair rental value - Substantiated in provider's records by written
confirmation(s) of fair rental value by qualified individuals, e.g., Realtors, property
managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the contract
Value to the project [b.(1) X b.(2)] $
2. Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at acquisition (excluding land) $
b. Estimated useful life at date of acquisition yrs.
c. Annual depreciation (a./b.) $
d. Total square footage sq. ft.
e. Number of square feet to be used on the grant program. sq. ft.
f. Percentage of time during contract period the project will occupy the building/space
g. Value to project (e.ld. X f. X c.) $
Use Allowance
a. To be used in the absence of depreciation schedule (i.e., when the item is not
normally depreciated in the County's accounting records)
b. May include an allowance for space as well as the normal cost of upkeep, such as
and maintenance, insurance, etc.
Ep uipment
i. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation $ , or
b. Annual value to project (not to exceed 6 2/3% X a.) _ $
Goods/Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency/organization:
Annual Salary Number of hours 2080 X to be provided = $
Volunteer
Comparable annual salary $
Annual salary Number of hours
2080 X to be provided = $
WE
MATCH COLLECTION SUMMARY REPORT
DATE -
County -
Type of Grant -
Match Requirement Percentage --
Total Match Required for the Grant $
Match Reported this Period:
Comments:
Prepared By
Approved By
Cash $
In -Kind $
Total $
30
Appendix F
STATEMENT OF MANDATORY ASSURANCES
Infrastructure: The applicant shall possess equipment and Internet access
Initial
necessary to participate fully in this solicitation.
Site Visits: The applicant will cooperate fully with the Department in
Initial
coordinating site visits, if desired by the Department.
Non-discrimination: The applicant agrees that no person will, on the
basis of race, color, national origin, creed or religion be excluded
from participation in, be refused the benefits of, or be otherwise
subjected to discrimination pursuant to the Act governing these funds
Initial
or any project, program, activity or sub -grant supported by the
requirements of, (a) Title VI of the Civil Rights Act of 1964 which
prohibits discrimination on the basis of race, color or national origin;
(b) Title IX of the Education Amendments of 1972, as amended
which prohibits discrimination the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended which prohibits
discrimination in employment or any program or activity that receives
or benefits from federal financial assistance on the basis of handicaps;
(d) Age Discrimination Act 1975, as amended which prohibits
discrimination on the basis of age, (e) Equal Employment
Opportunity Program (EEOP) must meets the requirements of 28
CFR 42.301.
Lobbying: The applicant is prohibited by Title 31, USC, Section 1352,
entitled "Limitation on use of appropriated funds to influence certain
Federal contracting and financial transactions," from using Federal
Initial
funds for lobbying the Executive or Legislative Branches of the
federal government in connection with a specific grant or cooperative
agreement. Section 1352 also requires that each person who requests
or receives a Federal grant or cooperative agreement must disclose
lobbying undertaken with non -Federal funds if grants and/or
cooperative agreements exceed $100,000 in total costs (45 CFR Part
93).
Drug -Free Workplace Requirements: The applicant agrees that it will, or
will continue to, provide a drug -free workplace in accordance with 45
Initial
CFR Part 76.
31
Smoke -Free Workplace Requirements: Public Law 103-227, Part C-
Environmental Tobacco Smoke, also known as the Pro -Children Act
of 1994 (Act), requires that smoking not be permitted in any portion
Initial
of any indoor facility owned or leased or contracted for by an entity
and used routinely or regularly for the provision of health, day care,
education, or library projects to children under the age of 18, if the
projects are funded by Federal programs either directly or through
State or local governments, by Federal grant, contract, loan, or loan
guarantee. The law does not apply to children's projects provided in
private residences, facilities funded solely by Medicare or Medicaid
funds, and portions of facilities used for inpatient drug or alcohol
treatment. Failure to comply with the provisions of the law may
result in the imposition of a civil monetary penalty of up to $1,000
per day and/or the imposition of an administrative compliance order
on the responsible entity.
Compliance and Performance_ The applicant understands that grant funds
in Years 2 and 3 for Implementation Grants are contingent upon
compliance with the requirements of this grant program and
Initial
demonstration of performance towards meeting the grant goals and
objectives, as well as availability of funds.
Certification of Non -supplanting: The applicant certifies that funds
Initial
awarded under this solicitation will not be used for programs
currently being paid for by other funds or programs where the funding
has been committed.
Submission of Data: The applicant agrees to provide data and other
information requested by the Criminal Justice, Mental Health, and
Initial
Substance Abuse Technical Assistance Center at the Florida Mental
Health Institute to enable the Center to perform the statutory duties
established in the authorizing legislation.
Submission of Reports: The applicant agrees to submit semi-annual
progress reports and an annual fiscal report, signed by the County
Initial
Administrator, to the Department.
By signing and submitting this agreement, the Applicant certifies that it will comply with
all the above requirements.
Applicant Signature
Date
32
Appendix G
CHECKLIST OF MANDATORY APPLICATION CRITERIA
Criteria
Check, if in
Compliance
1. Fully Completed and Signed Cover Page
2. Fully Completed and Signed Statement of Mandatory
Assurances
3. Fully Completed Project Narrative
4. Line Item Budget, Budget Justification, and Match
Commitment and Summary Forms
5. Detailed Project Timeline
6. Letters of Commitment
7. County Strategic Plan
33
Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant
Cover Page For Implementation Grant
Project Title:
Count or Counties:
Contact Name:
De Department:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Email:
Phone: Fax:
Contact Name (if any,:
Organization:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Email:
Phone: Fax:
1. Total Amount of Grant Funds Requested:
2. Total Matching Funds (Provided by applicant and project
partners ):
3. Total Project Cost (Add amounts in 1 and 2):
Certifying Official's Signature
Certifying Official's Name
tinted):
Title:
Date:
34
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