1st Modification 08/18/2010DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: August 25, 2010
TO: Sheryl Graham, Director
Social Services
ATTN.• Kim Wilkes, Senior Grants Coordinator
Social Services
FROM.• Pamela G. Hanc ck, . C.
At the August 18, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification #001 for the Low Income Home Energy
Assistance Program Federally Funded Sub grant Agreement Number IOEA-8F-11-54-01-019
between Monroe County Board of County Commissioners (Community Services/Social
Services) and the State of Florida, Department of Community Affairs for the provision of
funds to pay electric bills for low income clients.
Enclosed are four duplicate originals, executed on behalf of Monroe County, for your
handling. Please be sure to return the fully executed "Monroe County Clerk's Office" and
"Monroe County Finance Department" originals as soon as possible. Should you have any
questions, please do not hesitate to contact our office.
cc: County Attorney
Finance
File V
MOD 4 OCA
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("Department"), and Monroe County Board of
County, Commissioners, the ('Recipient") to modify DCA Contract Number 10EA-8F-
11-54-01-019 ("Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement,
pursuant to which the Department has provided a grant to the Recipient under the Low-
Incomc Home Energy Assistance Program (LIHEAP) of $334,606 and
WHEREAS, the Department and the Recipient desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
Paragraph (17)(a) Funding/Consideration is hereby modified to read as
follows:
(17) FUNDING/CONSIDERATION
(a) This is a cost -reimbursement Agreement. The Recipient shall be
reimbursed for costs incurred in the satisfactory performance of work
hereunder in an amount not to exceed $503,504, subject to the availability of
funds and appropriate budget authority.
The revised contract amount includes:
A. $334,606 Current FY 2010-2011 LIHEAP contract allocation
B. +$168,898 Base Increase (July 2010)
C. $503,504 Modified LIHEAP Allocation
2. Attachment I, Recipient Information, is hereby deleted in its entirety and
replaced with Amended Attachment I, if applicable.
Attachment J, Budget Summary and Workplan, is hereby deleted in its
entirety and replaced with Amended Attachment J.
4. Attachment K, Budget Detail, is hereby deleted in its entirety and replaced
with Amended Attachment K.
5. Attachment L, Multi -County Fund Distribution, is hereby deleted in its
entirety and replaced with Amended Attachment L, if applicable.
(. All provisions of the Agreement being modified and any attachments thereto in
conflict with this Modification shall be and are hereby changed to conform with this
Modification, effective as of the date of the last execution of this Modification by
both parties.
- All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates
set out herein.
RECIPIENT
Monroe
Date
AUG 1 8 2010
51?— (DOct0749
Federal Identification Number
STATE OF FLORIDA
//►► DEPARTMENT OF COMMUNITY AFFAIRS
l oNltd 6cir'natS
Michael Richardson, Assistant Secretary and
Acting Division Director,
Housing and Community Development
Date:
-14
D -P, CIEPK p) C'Z>
�a
M E COUNTY AT EY
RO D AS T F [." r rr' � Q)
�—R
AS
T COUNT) ATTORNE c (,
D ,� J
LOW-INCOME HOME ENERAGY ASSISTANCE PROGRAM (LIHEAP)
AMENDED ATTACHMENT I -- RECIPIENT INFORMATION
FEDERAL YEAR: 2010 CONTRACT PERIOD: Data of Signing through March 31, 2011
FOR DCA USE ONLY: RECEIVED V31 & REVISION(S)
Instructions: Complete the blanks highlighted in yellow. For item II, put an'X' in whichever highlighted box applies to your agency.
I. DCA CONTRACT NUMBER: 10EA-8F-11-54-01-019 CONTRACT AMOUNT: 5D3504.00
TOTAL DIRECT CLIENT ASSISTANCE: 399.184.00 LEVERAGE AMOUNT(if applicable).
It. RECIPIENT CATEGORY: ( ) Non-Pm(t { X) Local Government ( ) State Agency
III. COUNTY(IES) TO BE SERVED WITH THESE FUNDS: Monroe County
IV. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient:
Monroe County Board of County Commissioners
County Location:
Florida
b. Executive Director or Chief Administrator:
Sheryl Graham
C. Address:
1100 Simonton Street Suite 2-257
City:
Key West ,FL Zipcode:
33040
Telephone:
(305)292-4510
Fax:
(305)295-4359
Cell:
Email:
graham-shervl®monroecounty-0
aov
d. Mailing Address:
1100 Simonton Sheet Suite 2-257
City:
Key West ,FL Zipcode:
33040
e. Chief Elected Official (for local governments) or PresidenVChainnan of the Board (for corporations):
Name: Sylvia Murphy Title: Mayor
Enter home or business address, telephone numbers and email other than the Recipient's
Address: City: , FL Zipcods:
Telephone: Fax: Email:
I. Official to Receive State Warrant:
Name: Danny Kolhage
Address: 500 Whitehead Street
g. Recipient Contacts
1. Program: Name: Sheryl Graham
Address: 1100 Simonton Sheet
Telephone: (305)292-4510
Cell:
2. Fiscal. Name: Danny Kolhoge
Address: 500 Whitehead Street
Telephone: (305)292-3560
Cell:
Title: Clerk of the Court
City: Key West , FL Zipcode: 33040
Title:
Social Services Director
City:
Key West , FL Zipcode: 330Q
Fax:
(305)2954359
Email:
araham-shervl®monroecounty-fl aov
Title:
Clerk of the Court
City:
Key West , FL Zipcode: 33040
Fax
(305)295-3660
Email:
dkolhaae®monroe- Jerk
In, Person(s) authorized to sign reports: Sheryl Graham, Kim Wilkes Wean
I. Agency's FEID Number: 59-6000749
V. AUDIT DUE DATE: Audit(s) are due by the and of the Ninth month following the end of thee ( =[
Recipient Revel Year. October 1st thru September 30th Audit Due to DCA: NVALUEI
41
LIHEAP
AMENDED ATTACHMENT J
BUDGET SUMMARY and WORKPLAN
R naaet'_ MonmeCwnN BceN gCanN Lwn'nlwman Cminn: toFw-0E-lldldtate
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n7ae
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BwOn
Mwunl
I TOTAL FUNDS
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5 Gla Assistance
13E,546.01)
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LOW-INCOME HOME ENERAGY ASSISTANCE PROGRAM (LIHEAP)
AMENDED ATTACHMENT I -- RECIPIENT INFORMATION
FEDERAL YEAR: 2010 CONTRACT PERIOD: Date of Signing through March 31, 2011
FOR DCA USE ONLY: RECEIVED 3 D REVISION(S)
Instructions: Complete the blanks highlighted in yellow. For item II, put an "X" in whichever highlighted box applies to your agency.
I. DCA CONTRACT NUMBER: 10EA-SF-11-54-01-019 CONTRACT AMOUNT: 503,504.00
TOTAL DIRECT CLIENT ASSISTANCE: 399,184.00 LEVERAGE AMOUNT (if applicable):
II. RECIPIENT CATEGORY: ( ) Non -Profit { X) Local Government { ) State Agency
III. COUNTY(IES) TO BE SERVED WITH THESE FUNDS: Monroe County
IV. GENERAL ADMINISTRATIVE INFORMATION
a. Recipient: _ Monroe County Board of County
Commissioners
County Location:
Florida
b. Executive Director or Chief Administrator:
Sheryl Graham
C. Address: 1100 Simonton Street Suite 2-257
City:
Key West FL Zipcode:
33040
Telephone: (305)292-4510
Fax:
(305)295-4359
Cell:
Email:
graaham.ounty-fl
gov
d. Mailing Address: 1 100 Simonton Street Suite 2-257 City: -Key
West FL Zipcode:
33040
e. Chief Elected Official (for local governments) or President/Chairman of the Board
(for corporations):
Name: _ Sylvia Murphy
Title:
Mayor
Enter home or business address, telephone numbers and email other than the Recipient's
Address:
City:
FL Zipcode:
Telephone!: Fax:
Email:
f. Official to Receive State Warrant:
Name: _ Danny Kolhage
Title:
Clerk of the Court
Address: _ 500 Whitehead Street
City:
Key West FL Zipcode:
33040
g. Recipient Conl:acts
1. Program: Name: Sheryl Graham
Title:
Social Services Director
Address: 1100 Simonton Street
City:
Key West , FL Zipcode:
33040
Telephone: (305)292-4510
Fax:
(305)295-4359
Cell:
Email:
graham-shervl®monro gnu �nt�-fi
gov
2. Fiscal: Name: Danny Kolha a
Title:
Cleric of the Court
Address: 500 Whitehead Street
City:
Key West , FL Zipcode:
33040
Telephone: (305)292-3560
Fax:
(305)295-3660
Cell:
Email:
dkolhaae@monroe-clerk com
h. Person(s) authorized to sign reports: Sheryl Graham, Kim Wilkes Wean
i. Agency's FEID Number: 59-6000749
V. AUDIT DUE DATE: Audit(s) are due by the end of the Ninth month following the
end of the agency's fiscal veal
Recipient Fiscal Year: October 1 st thru
September 30th
Audit Due to DCA: #VALUEI
41
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
ATTACHMENT K — EXPENDITURE DETAIL
Recipient. Monroe Coun BoeN of Coun Commlwbnan
Contract: tOEA-6F-11-5 I.D19
f^sfnrctionsr Oc Me brm pabw, enter the aefed of Me /qures Ixfetl on ryle BWget Summary, 11 more space is neetleq copy M,i fomr
copy Iris loan fo enomer faD antl name Ne new tabs 'BWgef Oafeil 1', •Buagef Oefeil2', etc.
III. ADMINISTRATIVE AND OUTREACH EXPENSE (line 2 6 3) BUDGET DETAIL
2 Adminlatra0ye Expenses:
Salary: Director
15%Liheap,f0%CCE, 7%MCT, 4%C1, 4% C2, 10% General Funtl, WAP 4p4, ADI 10%
(fully IoauaE wit Hnge)
Sayry: Grant Co ineyr
30%Lihaap, 35%CCE, 3%ADI, 5%CCDA. 2%MCT, 5%C1, 5%C2, 14%General Fun0,2%HIS, 2%IIIE:
(fully Icad. W: fringe) _ $1 ]520.00
(EaKmated bcsl mlbge: 1,500 mllea x 44.5/mlb a $887.50)
1.
PhorlWosygs
f153.00
2.
ReIRIA"Iel
f2000.g0
3.
Malnyna Agreng
f2500.0
4.
II
Mntlrq and eyaye
rud
f1000.00
S.
office SwPd"
$/000.90
...... .... d..
Oparau-0 Suppllw
$1000.00
3
lary: Caw Manager
5 UHEAP (ONreacNlntake/Eligibillly)
10 hrs x $18.26/hr = $18,990.00
h hinge) _ $28,989.00
sry: Full Tlme EIIghslitV SpwieliW
%LIHEAP (Ou'mcIVlnyke/EllgiNlsy)
0 hra x )16SMr (starling salary per peygrade 7) _ $34534.00 (syning salary par paygrade 7)
aenG
LIHEAP
FUNDS
42,797.00
15,575.00
17,520.00
667.50
9,034.60
61,523bi)
26,988.00
4
Errergy Aaelayrloe
'Co:CrI:AwIsbnee
5
i)g760.00
b...
WesUrer ReMteNSupply Saorta9a
210,523.00
I..
TOTAL DIRECT CLIENTASSISTANCE
),611.00
11
GRANT TOTAuliuca a_e..r
J98,184.00
43
M/201010:01 AM
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LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
ATTACHMENT K --- EXPENDITURE DETAIL
Recipient: Monroe County Board of County Commissioners Contract: 10EA-8F-11-54-01-019
Instructions: On the form below, enter the detail of the rigures listed on the Budget Summary. if more space is needed, copy this form
copy this form to another tab and name the new tabs "Budget Detail I", "Budget Detail 2" etc.
III. ADMINISTRATIVE AND OUTREACH EXPENSE (lines 2 & 3) BUDGET DETAIL
Line Expenditure Detail
Item LIHEAP
No Round up line items to dollars. Do not use cents and decimals in totals. FUNDS
2 Administrative Expenses:
42,797.00
Salary: Director
15% Liheap, 10% CCE, 7% MCT, 4% C1, 4% C2, 10% General Fund, WAP 40%, ADI 10% 15,575.00
(fully loaded with fringe) _ $15575.00
Salary: Grant Coordinator
30% LiheaP. ; 35% CCE, 3% ADI, 5% CCDA, 2% MCT, 5% C1, 5% C2, 14%, General Fund,2% 1118, 2% IIIE: 17,520.00
(fully loaded with fringe) _ $17520.00
Travel (Estimated local mileage: 1,500 miles x 44.5/mile = $667.50)
667.50
Other:
1.
Phone/Postage
$1534.50
2.
Rental/Copy
$2000.00
3.
Maintenance Agreement
$2500.00
4.
Printing and Binding
$1000.00
5.
Office Supplies
$1000.00
6. Operating Supplies
$1000.00
9,034.50
3 Outreach Expenses:
Salary: Case Manager
50% LIHEAP (Outreach/Intake/Eligibility)
1040 hrs x $18.26/hr = $18,990.00
(with fringe) _ $26,989.00
Salary: Full Time Eligibility Specialist`
731-7-11. W utera' nlialce7Eligi ility)
2080 hrs x.60/hr (no benefits) _ $34534.00
4 Home Energy Assistance
5 Crisis Assistance
6 Weather Related/Supply Shortage
7 TOTAL DIRECT CLIENT ASSISTANCE
11 GRANT TOTAL (LINES 2+3+7)
43
61,523.00
26,989.00
170,750.00
210,623.00
17,811.00
399,184.00
9/2120103:49 PM
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
ATTACHMENT K --- EXPENDITURE DETAIL
Recipient: Monroe County Board of County Commissioners
Contract: 10EA-8F-11-54-01-019
Instructions: Or' the form be/ow, enter the detail of the figures listed on the Budget Summary. !f more copy this form
space is needed
copy this form to another tab and name the new tabs 'Budget Detail t', "Budget Detail a etc.
III. ADMINISTRATIVE AND OUTREACH EXPENSE (lines 2 & 3) BUDGET DETAIL
Item axpenarcure Uetail
No Round up line items to dollars. Do not use cents and decimals in totals. LIHEAP
FUNDS
2 Administrative Expenses:
Salary: Director
42,797.00
15% Liheap, 10% CCE, 7% MCT, 4% C1, 4% C2, 10% General Fund, WAP 40%, ADi 10% 15,575.00
(fully loaded with fringe) _ $15575.00
Salary: Grant Coordinator
30% Liheap, 35% CCE, 3% A01, 5% CCDA, 2% MCT, 5% C1, 5% C2, 14% General Fund,2% 1116, 2% IIIE: 17,520.00
(fully loaded with fringe) = $17520.00
Travel (Estimated local mileage: 1,500 miles x 44.5/mile = $667.50)
Other:
667.60
1.
Phone/Postage
$1534.50
2.
RentallCopy
$2000.00
3.
Maintenance Agreement
$2500.00
4.
Printing and Binding
$1000.00
S.
Office Supplies
$1000.00
6.
Operating Supplies
$1000.00
9,034.50
3 jOutreach Expenses:
Salary: Case Manager
61,523.00
50% LiHEAP (Outreach/Intake/Eligibility} 26,989.00
1040 hrs x $18.26/hr = $18,990.00
(with fringe) _ $;26,989.00
Salary: Full Time Eligibility Specialist
100% LIHEAP (Outreach/Intake/Eligibility) 34,534.00
2080 hrs x $16.Ei0/hr (starting salary per paygrade 7) _ $34534.00 (starting salary per paygrade 7)
(no benefits)
4
Home Energy Assistance
5
Crisis Assistance
170,750.00
6
Weather Related/Supply Shortage
210,623.00
7
TOTAL DIRECT CLIENT ASSISTANCE
17,611.00
11
GRANT TOTAL (ILINES 2+3+7)
399,184.00
43
9/3/201010:01 AM
ASS
STANCE
LOW-INCOMEACHMENTENERGY MULTI -COUNTY PROGRAM
AMENDEDDA
TI-COUNTY FUND DISTRIBUTION
Agency: Monroe County Board of County Commissioners
Contract: 10EA-8F-11-54-01-019
In the form below, describe how you plan to equitably allocate LIHEAP resources to each of the counties you serve. This
plan must be in part based on the 150% poverty population of each county. Provide reasoning and numeric justification
plan.
Instructions: Enter
es
populate when the total yopriate di ect client assistance amount cells
ntbelow
and althat
three olu'mhnsfor eacyellow.
h county are filllled n'il automatically
populate
COUNTY 150% POVERTY
POPULATION*'
TOTAL DIRECT
CLIENT ASSISTANCE
% OF AGENCY'S
DIRECT CLIENT
ASSISTANCE
DOLLARS
ALLOCATED TO
THIS COUNTY
$399,184.00
COUNTY
ALLOCATION
399,184
399,184.00
100.0%
Monroe County only
Total Budgeted Direct
Client Assistance
399,184
399,184.00
100.0%
*' If population data other than the 2000 U. S. Census is used, note and explain below.
*2 Allocation must be equal to Attachment J, budget Summary and Workplan, Line 7.
Explain the basis for distribution/calculation used to determine allocation.
44