FY2011 10/20/2010DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: November 16, 2010
TO: Sheriff Robert P. Peryam
Monroe County Sheriffs Office
ATTN: Tamara Snider
Grants Administrator
FROM: Pamela G. HancoC.
At the October 20, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
First Amendment to the contract for local police services between the Monroe County
Sheriff's Office and Islamorada, Village of Islands that was approved at the September 23, 2010,
regular Village Council meeting.
2010 Contract with Monroe County Sheriff's Office to provide law enforcement and
security services to Key West International Airport.
Enclosed is a duplicate original of each of the above -mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
Cc: County Attorney via e-mail
Finance
File ✓
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office
and
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriffs Office
(hereinafter referred to as "MCSO" or the "Sheriff') and the Board of Cgunty Commissioners of
Monroe Qo my (hereinafter referred to as the "County") on the � day of
2010.
1-PURPOSE: The County has an obligation to provide law enforcement and security services for
the protection of all who use Key West International Airport ("KWIA"). The County and the Sheriff
have agreed that MCSO will provide those services. This Contract states the terms of the
agreement.
2-SCOPE OF SERVICES:
A -Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non -sworn Airport Security Technicians ("AST's") to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations, and airport rules
and regulations.
The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA
and provide the services described herein.
B-Staffing levels: The Sheriff agrees to assign deputies and AST's to KWIA as set forth on
Exhibit A (attached). If the County requires the assignment of additional personnel, the Sheriff will
post the position internally when the County provides written notification that the non -tax revenues
(or other funds) to fund the position have been secured. Additional personnel will be assigned to
KWIA after completing the Sheriff's hiring process.
3-APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports shall be consulted and be an integral part of the selection of
personnel assigned to KWIA, however, MCSO must retain final authority regarding personnel
selection.
C. The Sheriff agrees to develop and implement Airport Security Technician (AST)
fitness standards within ninety (90) days of the effective date of this agreement. The Director of
Airports shall be consulted on the proposed standards and will be given an opportunity to review
and comment on said standards prior to their implementation. The AST fitness standards shall only
2010 KWIA Airport Law Enforcement and Security Contract
Page 1 of 4
apply to individuals assigned to be Airport Security Technicians after the effective date of this
agreement and the creation and implementation of the AST fitness standards described above.
Upon consultation with the Director of Airports, the AST fitness standards shall be subject to
modification or termination.
4-SHERIFF'S RESPONSIBILITES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sheriffs personnel. They
shall be subject to all policies, rules, regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff's
personnel, but must promptly report such matters to the MCSO supervisor, MCSO Internal Affairs,
or the Sheriff. Upon completion of the investigation into the alleged act of misconduct, the Director
of Airports shall be informed of the outcome of the investigation.
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The County shall, while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary (at rates in effect as of the
execution of this Contract, and including all future raises when effective), including all benefits,
whether provided through the County or through MCSO, retirement contributions, social security
and Medicare payments and any other sums required by the federal or state governments owed in
connection with the payment of wages or benefits, salary incentive payments, professional liability
and motor vehicle insurance premiums, a fully equipped patrol car, weapons, uniforms, citation and
report forms and other items furnished to deputies and AST's to perform their duties. A current list
of issued items is attached hereto and marked Exhibit B. The County understands that this list is not
static and agrees to reimburse the Sheriff for any items that may later be issued to deputies or AST's.
The County remains responsible for the costs of health insurance, life insurance, and worker's
compensation coverage as now or in the future provided to MCSO personnel.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12-month period. The Estimated Contract Cost is $1,969,793.00.
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration ("TSA") do not increase from HIGH or Orange. If TSA
issues any new Security Directives, or escalates the threat level, then the Estimated Contract Cost
will not be adequate to fund this Contract.
If the federal government notifies the County of elevated airport security requirements, then
the County will give the Sheriff written notice of the new requirements and specify any additional
staff or staff hours required. In the next billing cycle, the County will reimburse the Sheriff all costs,
over and above budgeted costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in 12 equal monthly
installments.
2010 KWIA Airport Law Enforcement and Security Contract
Page 2 of 4
D. YEAR-END RECONCILIATION:
At the end of each fiscal year, incurred costs will be reconciled with total payments made by
the County. MCSO and County external auditors will determine the final balance. If incurred costs
exceed total payments, the County will reimburse MCSO for the excess costs. If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payment.
E. COVERAGE FOR ABSENCE DUE TO TRAINING, SICK LEAVE,
VACATION, RETIREMENT, RESIGNATION, DISCIPLINE, UNION BUSINESS OR
OTHER AUTHORIZED LEAVE:
The County recognizes that certified law enforcement officers and AST's require continued
training throughout their careers. Every deputy assigned to KWIA must receive training identical to
that is required by law and MCSO policy for all Sheriffs deputies.
When a member of Sheriff's KWIA personnel is absent from KWIA due to training, sick
leave, vacation, retirement, resignation, discipline, union business or other authorized leave, Sheriff
will fill the post with additional staff who will be paid for by County. The County shall not be
liable for overtime or special detail pay in excess of the amount approved in the attached budget
without the prior authorization of the Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA. MCSO shall coordinate the scheduling of deputies and AST's with
the Airport Director.
&APPLICABLE LAW:
A. This memorandum of understanding shall be governed by and construed under the
laws of the State of Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any person based
on race, religion, gender, ethnicity, national origin, disability, or sexual preference. They agree to
comply in all respects with the provisions of the federal Fair Labor Standards Act with regard to
overtime pay and conditions of work. They acknowledge that certified law enforcement deputies
are members of a collective bargaining unit represented by the Fraternal Order of Police, and agree
to take no action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual harassment on
the part of any MCSO personnel to MCSO supervisor, MCSO Internal Affairs, or the Sheriff.
2010 KWIA Airport Law Enforcement and Security Contract
Page 3 of 4
1
7-TERM:
The term of this Contract begins October 1, 2010 and ends September 30, 2011. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
Cn CD
CD
ANNY L. KOLHAGE, Clerk
CD
By; 'w"`'�j�`� O
Deputy Clerk OCT 2 0 2010
MONROE COUNTY SHERIFF'S OFFICE Approve to form
By: /O c C
By: P c cCull
Robert P. Peryam, Sheriff en al Counsel
(SEAL)
MON C UNTY
P OV�D AS 3
0 0Y ATTORNEY
Date
2010 KWIA Airport Law Enforcement and Security Contract
Page 4 of 4
MONROE COUNTY SHERIFFS OFFICE
BUDGET - AIRPORT
2 YEAR COMPARISON FOR FYE 2010 TO FYE 2011
ADOPTED
PROPOSED
BUDGET
BUDGET
DIFFERENCE
FY 2010
FY 2011
+ OR (-)
Q
PEPSONAL SERVICES
Headcount
28
25
(1)
Z
W
Executive Salary
-
-
2
Regular Salaries
1,135,642
1.169,283
33,641
=
Overtime
23,425
15,450
(7,975)
U
Incentive
3,800
4,200
600
Q
Employer Taxes
8819"
90,953
2,009
Retirement Contribution
157,933
204,892
46,969
Q
Life Insurance
-
900
900
Unemployment Compensation
-
-
"
Total Personal Services
1,409,543
1,485,678
76.135
OP RATING IO(PENSES
Expenses Other Than Salaries
-
-
Professional Services
1,560
4,800
3,240
Other Contractual Services
5,200
9,600
4,400
investigations
-
Travel S Per Diem
-
-
"
Communications (Telephones)
1,680
4,300
2,620
Transportation (Freight)
-
-
-
Utliity Service$
Rentals
-
-
-
Insurance
19,50
18,750
(813)
Repairs S Maintenance
15,556
30,000
14,444
Ping
-
110
110
Office Supplies
2,500
7,000
4,500
Operating Supplies
24,700
40,700
16,000
Books, Subs & Memberships
-
450
450
Training
51000
11,000
6,000
Total Operating Expanses
75,759
126,710
50,951
CAPITAL OUTLAY
Other Building Improvements
Automobiles/Machinery/Equip.
-
$7,939
87,939
Total Capital Outlay
-
87,939
87,939
CONTINGENCY
-
-
-
TOTAL
1,251,714
1,700.327
216,024
COUNTY COSTS:'
- Health Insurances
248,480
222,000
(24,480)
- Worker's Compensation
42,180
47,466
5,287
- County Allocation
-
Total County Expenses
288,660
269,466
(10,193)
TOTAL BUDGET
1,773,982
1,959,793
195,831
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