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Home My WebLink AboutO. County ClerkWARRANTS BOCC # 105782-105866 555056-556150 FUND FUND TITLE AMOUNT 001 GENERAL FUND 1,670,052.68 100 AFFORDABLE HOUSING PROJECT 0.00 101 FINE & FORFEITURE FUND 125,558.60 102 ROAD AND BRIDGE FUND 75,452.70 115 TDC DISTRICT TWO PENNY 215,865.69 116 TDC ADMIN. & PROMO 2 CENT 453,735.57 117 TDC DISTRICT 1,3 CENT 217,640.38 118 TDC DISTRICT 2,3 CENT 12,098.02 119 TDC DISTRICT 3,3 CENT 126,043.03 120 TDC DISTRICT 4,3 CENT 21,660.99 121 TDC DISTRICT 5,3 CENT 41,709.69 125 GOV. FUND TYPE GRANTS 412,240.46 130 IMPACT FEES ROADWAYS 0.00 131 IMPACT FEES PARKS & REC 0.00 132 IMPACT FEES LIBRARIES 124,303.37 133 IMPACT FEES SOLID WASTE 0.00 134 IMPACT FEES POLICE FAC 0.00 135 IMPACT FEES FIRE AND EMS 0.00 136 EMPLOYEE FAIR SHARE HSG 0.00 141 FIRE & AMB DIST 1 L&M KEYS 90,978.79 144 UPPER KEYS HEALTH CARE 1,751.66 147 UNINC SVC DIST PARKS&REC 52,989.30 148 PLAN,BUILD,ZONING 102,997.88 149 MUNICIPAL POLICING 2,337.76 150 911 ENHANCEMENT FEE 132,596.08 152 DUCK KEY SECURITY 3,968.00 153 LOCAL HOUSING ASSISTANCE 0.00 157 BOATING IMPROVEMENT FUND 69,369.79 158 MISC. SPECIAL REVENUE FUND 86,647.87 160 ENVIRONMENTAL RESTORATION 7,283.39 162 LAW ENFORCEMENT TRUST 8,000.00 163 COURT FACILITIES FEES-602 0.00 164 DRUG ABUSE TRUST 0.00 166 MARATHON MUNICIPAL SERVICE 33,660.00 168 BAY POINT WASTEWATE MSTU 0.00 169 BIG COPPITT WSTEWTR MSTU 4,288.75 170 KEY LARGO WASTEWATER MSTU 0.00 171 STOCK ISLAND WASTEWATER 587.50 172 CUDJOE-SUGAR LOAF MSTU 0.00 174 CONCH KEY MSTU 0.00 175 LONG KEY, LAYTON MSTU 0.00 176 DUCK KEY MSTU 998.75 180 BUILDING FUND 9,499.67 207 2003 REVENUE BONDS 4,000.00 304 1 CENT INFRA SURTAX 27,710.96 306 CLERKS REV NOTE, CAPITAL 0.00 307 2003 REVENUE BONDS 0.00 308 INFR SLS SRTX REV BDS2007 620,006.51 310 BIG COPPITT WASTEWATER PR 172,018.51 311 DUCK KEY WASTEWATER 306,416.72 401 CARD SOUND BRIDGE 6,752.37 403 MARATHON AIRPORT 84,248.90 404 KEY WEST INTL. AIRPORT 346,314.32 405 KW AIP SERIES 2006 BONDS 45,344.40 406 PFC & OPER RESTRICTIONS 1,017,544.11 414 MSD SOLID WASTE 1,677,377.25 501 WORKER'S COMPENSATION 27,511.14 502 GROUP INSURANCE FUND 370,431.71 503 RISK MANAGEMENT FUND 377,632.37 504 FLEET MANAGEMENT FUND 64,222.29 610 FIRE&EMS LOSAP TRUST FUND 2,055.00 TOTAL 9,253,902.93 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 201h, 2010 Bulls Item: Yes XX No _ Division: Monroe County Department: Fixed Asset Surplus Staff Contact Person: Mitch Hedman AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A BUDGETED: Yes No COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty , OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: (Kevin Madok, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Revised 8/08 Included Yes Not Required AGENDA ITEM # Board of County Commisioners October 20th, 2010 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT Original Estimated County ID # Description Value value 1 3170 Dell Precision 330 not working, outdated, noneconomical to repair $2,152.51 $0.00 2 3172 Dell Precision 330 not working, outdated, noneconomical to repair $2,152.51 $0.00 3 5896 Dell D610 Laptop hard drive failure, using for parts $1,426.56 $0.00 4 2580 HP Printer not functional, beyond repair $1,306.00 $0.00 5 3055 Dell Dimension 2350 beyond repair $1,290.44 $0.00 61 3209 Dell Dimension 2400 beyond repair $1,583.00 $0.00 7 3932 Okidata printer outdated, no longer compatible w/software $1,029.16 $0.00 8 3933 Okidata printer outdated, no longer compatible w/software $1,029.16 $0.00 9 1678 03 D napac roller not used, beyond repair, offered before $72,174.00 $9,500.00 10 1483 97 Chevy pickup not used, beyond repair, offered before $10,420.50 $750.00 11 5089 94 International bus not used, beyond repair, offered before $6,000.00 $400.00 121 4541 02 Chevy van not used, beyond repair, offered before $16,645.00 $1,500.00 13 4178 97 Ford ambulance not used, beyond repair, offered before $83,667.05 $1,250.00 14 4147 97 Ford ambulance not used, beyond repair, offered before $87,554.14 $1,250.00 15 4332 99 Ford Escort wagon not used, beyond repair, offered before $13,507.00 $200.00 16 4823 93 Mack roll off not used, beyond repair, offered before $79,848.00 $4,000.00 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48j 49 50 51 52 53 54 55 56 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Hedman — Stop #8 Property Clerk, Finance Dept. DATE: FROM: Mitch Hedman M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est.; Present Value 3170 9Z8LM01 Dell Precision 330 7/12/01 2152.51/0.00 3172 7Z8LM01 Dell Precision 330 7/12/01 2152.51/0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: These computers no longer work, are outdated, and not economical to repair. PREPARED BY: Mitch Hedman PRINT NAME DIVISION DIRECTOR APPROVAL: PRfNT NAME DATE: 09/30/2010 OMB FORM REVISED 10/28/2003 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: l yL�U� f i SStop #8 FROM: Christine Diaz Propert Clerk Finance Dept. Personnel DATE: CHECK ONE I) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Broken — beyond —ec—onon�cal repair . A APPROVED BY: ( _ jf PRINT NAME: Christine Diaz DIVISION DIRECTOR APPROVAL: PRINT NAME: DATE: UMB FORM RFVISFD 11,99 MONROE COUNTY INVENTORY DELETION REQUEST TO: -Mitch Hedman Stop #8 Property Clerk, Finance Dept. DATE: September 17, 2010 FROM: Norma Kula, Director of Libraries M.C. I.D. Number Serial Number Asset Desc!jpLion Date Purchased Original & Est. Present Value — 2580 USQC045825 HP Printer 11/12/99 1306.00 / -00- CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Printer is no longer functional and is beyond repair. x� PREPARED BY: PRINT NAME Norma Kula DIVISION DIRECTOR APPROVAL: PRINT NAME TE: September 17, 2010 ie Frederick, Deputy County Adm'inistrator OMB FORM REVISED 10/28/2003 MONROE COUNTY- -- "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Mitch Hedman -Stop 98 FROM: Cheryl Alfonso Property Clerk, Finance Dept. Budget Specialist DATE: , .Asset Dat6 Origin1 Est., D ;ilumtaelr Num'lier Description Purchased Preset'�aXue 3055 4N90M21 Dell Dimension 2350 03/19/2003 1290.44 / -0- 3209 CJV3R51 Dell Dimension 2400 9/28/2004 1583.00 / -0- CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: These computers are beyond repair 01 99ISNIVA9l PRINT NAME: Gerald Land, CJIS DIVISION DIRECTOR APPROVAL: _ PRINT N TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: //- omina, Court Administrator OMB FORM REVISED 11/99 '0 MONROE COUNTY "COMPUTER RELATED EOUIPMENT" INVENTORY DELETION REQUEST TO: FROM 1j;e PROPERTY CLERK, FINANCE DEPT. DATE. f- y - le-1) M.C. I.D. NUMBER SERIAL NUMBER ASSET DESCRIPTION DATE PURCHASED ORIGINAL & EST. PRESENT VALUE - 7 yl laA-4 11c2 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. _PPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: PREPARED BY: - //--, - 44 , DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: r .1,4� OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: Mitch Hedmaq STOP #8 PROPERTY CLERK, FINANCE DEPT. DATE: September 9, 2010 FROM: Roy Sanchez, Director Fleet Management r7 M.C. SERIAL ASSET DATE ORIGINAL & EST. LD. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0940/583 65221463 03 DYNAPAC CA250D MAY 2003 72.174.00 / 9,500.00 (1678) VIBRATORY ROLLER 0901/220 1GCGC33R8VF033530 97 CHEV 3500 CREW PICKUP APRIL 1997 10420.30 / 7 50. 00 (1483) 0903/1057 1HVBBACN9RH598890 94 INTERNATIONAL SCHOOL MCSD 6A00.00 / 400.00 (5089) BUS 1 /0-4/05 1401/598 1GC6625R921176183 02 CHEVROLET EXPRESS TUNE 2002 16,645.00 / 1.500.00 2500 CARGO VAN 1416/059 1FDLF47F8VEA73393 97 FORD SD AMBULANCE 1997 83,667.05 / 1.250,00 (-4178) 1416/080 1FDLR47F8VEA18040 97 FORD SD AMBULANCE APRIL 1997 87,55.4.14 / 1.250.00 (-41-47) 2000/762 3FAFP15P5XR187172 99 FORD ESCORT WAGON DOH 13.507.00 / 200.00 (-4332) 0977/087 1M213209COPM010929 93 MACK DM690S ROLL -OFF DEC 1992 79.8 48.00 / 4.000.00 (482 3) TRUCK CHECK ONE (1) APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use, are beyond economical repa r and haN e been previously advertised, except for item 1416/080. Also. V item located in Key West. next 6 items located at Marathon, and last item located at Long Key Transfer Station. PREPARED BY: PRINT NAME: Ron Cheri DIVISION DIRECTOR APPROVAL: PRINT NAME: Dent Pierce DATE: 9/9/2010 OMB FORM REVISED 10/28/2003 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2010 VENDOR ADVERTISING COOKE COMMUNICATIONS FLORIDA KEYS KEYNOTER TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING BRICKS & MORTAR PROJECTS/INTERLOCALS AT&T BENDER AND ASSOC. BENDER AND ASSOC. CITY OF KEY WEST CITY OF KEY WEST BUILDING DEPT CITY OF MARATHON FLORIDA KEYS COMMUNITY HILTI INC IMAGES IN TILE, LLC KEY WEST WELDING AND FAB LAWRENCE FENCE CORP MANLEY DEBOER REEF TECH, INS. SCHOONER WESTERN UNION SCHOONER WESTERN UNION STRUNK ACE HARDWARE THE HOME DEPOT VISITOR INFORMATION SERVICES GREATER KEY WEST CHAMBER GREATER KEY WEST CHAMBER GREATER MARATHON CHAMBER GREATER MARATHON CHAMBER ISLAMORADA CHAMBER ISLAMORADA CHAMBER KEY LARGO CHAMBER OF COMMERCE KEY LARGO CHAMBER OF COMMERCE KEY WEST BUSINESS GUILD LOWER KEYS CHAMBER OF COMMERCE EVENTS 901 SIGNS & DESIGNS 901 SIGNS & DESIGNS BURDINES WATERFRONT CANDACE WHITE LLC CLEAR CHANNEL BROADCAS CLEAR CHANNEL BROADCAS CLEAR CHANNEL BROADCAS COCONUTS RESTAURANT COOKE COMMUNICATIONS ECOWEEKS EVENTS INC. ELSIE PUBLISHING INSTI FL KEYS KEYNOTER DESCRIPTION AMOUNT MTGS 207.22 MTGS 275.40 IN -STATE PROMO ADV 15,541.68 MEDIA MATERIALS 513.00 DIVE UMBRELLA 4,504.00 GENERIC ARTS 1,571.49 GENERIC FISHING 10,359.46 PROMOTIONAL ADVERTISING 28,620.50 DAC 1 ADV CAMPAIGN 63,774.63 DAC 2 ADV CAMPAIGN 21,984.13 DAC 3 ADV CAMPAIGN 88,240.50 DAC 4 ADV CAMPAIGN 31,182.28 DAC 5 ADV CAMPAIGN 61,020.03 327.794.32 AUG/SEPT HIGGS BCH 127.28 PH I & II EAST MARTELLO 1,000.00 PH I & II WEST MARTELLO 1,000.00 JUN10 BCH CLEANING 28,287.38 PERMIT/AFRICAN CEMETERY FENCE 77.00 APRMAYJUN10 BCH CLEAN 40,781.35 FIRE SAFETY PROJECT 40,000.00 HIGGS BCH 747.33 SOLAR TILES/AFRICAN CEMETERY 994.27 REBAR/HIGGS BCH 900.48 AFRICAN CEMETERY FENCE 25,990.00 HIGGS BCH 951.45 HIGGS BCH MUCK TEST 3,000.00 SEGMENT 3 3,613.32 SEGMENT 4 66,420.00 HIGGS BCH 108.00 HIGGS BCH 77.84 214, 075.70 AUG10 VIS FEE 21,416.00 SEP10 VIS FEE 21,416.00 AUG10 VIS FEE 10,000.00 SEP10 VIS FEE 10,000.00 AUG10 VIS FEE 9,166.00 SEP10 VIS FEE 9,174.00 AUG10 VIS FEE 10,416.00 SEP10 VIS FEE 10,416.00 AUG10 VIS FEE 3,770.00 AUG10 VIS FEE 6,333.00 112,107.00 TROPICAL HEAT 414.00 WOMENFEST 380.80 BURDINES DOLPHIN 1,994.00 KL FOOD & WINE FES 1,349.50 KW SYMPH ORCH 1,230.00 CAPT LEON SHELL BF 220.00 KL FOOD & WINE FES 907.50 COCONUTS DOLPHIN 13,010.00 KW SYNPH ORCH 2,979.45 ECO WEEK EVENTS 5,681.40 WOMENFEST 270.00 PRIDEFEST 2,465.12 1 of 4 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2010 FL MEDIA INC BP & LK ART FEST 369.50 FL MEDIA INC ECO WEEK EVENTS 5,000.00 FLORIDA KEYS KEYNOTER KW SYMP 2,110.00 FLORIDA KEYS.COM KL FOOD & WINE FEST 1,950.00 HOMESTEAD NEWSPAPERS KL FOOD & WINE FEST 750.00 ISLAND GRILL, LLC ISL GRILL DOLPHIN 1,186.00 ISLAMORADA CHARTER BOA ISLA DOLPHIN TRNT 4,986.80 KEY WEST FILM SOCIETY TROPIC CINEMA 8,283.08 KEY WEST FISHING TOURNAMENT KW FISHING TRNT 695.00 KEY WEST GATOR CLUB KW DOLPHIN DERBY 406.00 KEYS RADIO GROUP CAPT LEON SHELL BF 875.00 MARATHON COMMUNITY THE MARATHON COMM THEATRE 2,898.20 McCATCHY PROP INC KL FOOD & WINE FEST 8,102.00 NO MATTER WHAT PRODUCT 12 STEPS MUSIC FES 6,698.50 OLD ISLAND RESTOR. FOU KW HOUSE & GARDEN 198.75 PERFORMING ARTS CENTER TENNESSEE WILLIAMS 4,060.24 RED BARN ACTORS STUDIO RED BARN THEATRE 3,482.00 SHEMAG WOMENFEST 2,250.00 SUSAN BEAL KL FOOD & WINE FES 992.64 THE WEEKY NEWSPAPER KL FOOD & WINE FES 200.00 TINSLEY ADVERTISING MCTFU KW MARLIN CHG 22,400.00 TINSLEY ADVERTISING FL KEYS BIRD & WL 1,339.56 TOURNAMENT CON DEL BROWN INV TNRY 1,448.72 VOX COMMUNICATIONS UNDERWATER MUSIC 100.00 WATERMARK MEDIA WOMENFEST 500.00 WORLD PUBLICATIONS LLC UNDERWATER MUSIC 700.00 112, 883.76 OFFICE SUPPLIES & OPER COSTS BUCCANEER COURIER INC 8/10/10 TDC PACKETS 80.00 BUCCANEER COURIER INC TDC 2 DAC IV 80.00 C.B. SCHMITT AUG10 RENT 8,705.60 COMPUTER OFFICE SOLUTIONS DSL PONS-CHILTON 131.90 CULVERS CLEANING CO. VETS PARK AUG10 2,084.08 DIVERSIFIED SERVICES AUG10 JANITORIAL SERV 416.00 EE&G ENVIRONMENTAL JUL10 HIGGS BEACH 8,091.42 EE&G ENVIRONMENTAL AUG10 HIGGS BEACH 8,091.42 MANLEY DEBOER 84340 356.07 MANLEY DEBOER 84340 LIGHTHOUSE 229.00 MONROE ASSOCIATION RETARDED CITIZENS HH PARK AUG10 1,500.00 MONROE COUNCIL OF THE ARTS AUG10 ADMIN FEE 6,040.00 MONROE COUNCIL OF THE ARTS SEP10 ADMIN FEE 6,060.00 OFFICE DEPOT OFFICE SUPPLIES 1,261.49 PITNEY BOWES INC SEP10 LEASE FEE 382.80 SOFTWARE HOUSE INTERNA 17808010 ADOBE ACROBAT 237.00 UNITED STATES POSTMASTER PO BOX 1398 12 MONTHS 110.00 XEROX CORPORATION AUG10 523.96 44, 380.74 PERSONAL SERVICES 3406 N. ROOSEVELT BLVD JULAUGSEP10 PAYROLL 102,772.51 102, 772.51 PUBLIC RELATIONS STUART NEWMAN ASSOCIATES AUG10 PR FEE 42,216.58 STUART NEWMAN ASSOCIATES AUG10 PR EXPS 31,032.25 STUART NEWMAN ASSOCIATES FISHING PR EXP 1,000.00 STUART NEWMAN ASSOCIATES AUG10 STRINGER FEES 5,300.00 79,548.83 SALES & MARKETING ADVENTURE TRAVEL TRADE S. MITCHELL 2010 750.00 AMEUROP PHONE ASSIST AUG10 MULTILINGUAL ASST. 1,500.00 B-FOR INTERNATIONAL WTM LONDON 11/7-11/10 1,718.71 BENEATH THE SEA, INC BTS 03/25-27/10/11 2,150.00 2 of 4 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2010 CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES CELLET TRAVEL SERVICES COMPUSYSTEMS INC DISPLAYIT INC. FEDERAL EXPRESS CORP FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM FLORIDA KEYS.COM GET IT ACROSS MARTINENGO SRL NAT'L LESBIAN AND GAY LA NIELSEN BUSINESS MEDIA PRANGE AND OHEARN SMITH TRAVEL RESEARCH XIST! YVES VRIELYNCK YVES VRIELYNCK TELEPHONE & UTILITIES AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T AT&T LONG DISTANCE AT&T MOBILITY CITY OF KEY WEST FKAA FKAA FKAA FKAA FKAA FLORIDA KEYS ELECTRIC FLORIDA KEYS ELECTRIC KEYS ENERGY SERVICES KEYS ENERGY SERVICES KEYS ENERGY SERVICES KEYS ENERGY SERVICES KEYS SANITARY SERVICE KEYS SANITARY SERVICE WASTE MGMT TRAVEL A JACK MEIER JR UK, GERMAN FEES 12,000.00 COURIER, POSTAGE, BON VOY 65.34 CO-ORD FEE, TRV Y FLETCH 1,213.73 E-MKTG,CO-ORD FEE 1,000.00 AUG10 COMMUNICATIONS 114.82 GIA 10-151,2,3,4,5,7 14,809.90 AUG10 CO-ORD FUNWAY 4,850.00 AUG10 CO-ORD MAIL 2,333.17 DEMA 11/17-20/10 329.30 TABLE CLOTHS W/LOGO 1,462.00 SHIPPING 1,379.57 AUG10 SOC MEDIA PER 1,875.00 WEBCAMS 2,4 7/23/10-9/1/10 2,466.66 AUG10 PDF DOWNLOADS 2,916.00 WEBCAMS 1,3,58/9-9/9/10 3,699.99 FT TYLR 8/11-9/11/10 500.00 MAP SUBSCR 6/10-6/11 4,812.50 WEBCAM 4 8/23-9/23/10 1,233.33 JEWFISH 8/23-9/23/10 500.00 PDF DOWNLOAD 9/1-10/1/10 2,139.70 WEBCAM 1 9/9-10/9/10 1,233.33 WEBCAM 2 8/1-10/1 /10 1,233.33 SEP10 SOC MED PER 1,875.00 GIA 10-172 5,520.00 2010 TRADE ACTIVITIES 16,280.70 LAVENDER LAW CONF 10 250.00 HOLLYWOOD REPORTER AD 945.00 JUL10 COLLECTION 4,050.00 JUL10 DATA FEE 1,239.33 TRAVELUTION AD 2010 1,691.25 MAILING EXP 18.43 BOOTH EQUIPMENT 339.99 100, 496.08 2213609AUG10 74.03 2213609SEP10 78.34 2941936AUG10 169.44 2942901 AUG10 1,067.12 2965383SEP10 187.11 2966103AUG10 559.60 2966103SEP10 559.60 2961552AUG10 537.32 2961552S E P 10 574.54 W504132AU G 10 688.00 2961552LDAUG10 587.78 5090402AUG10 91.83 LT HOUSE SEPT10 363.07 HH PK/OCEAN AUG10 1,307.73 LIGHTHOUSE SEP10 179.40 LITTLE DUCK KEY SEP10 130.32 8/4-9/7/10 1820037040 23.76 8/4-9/7/10 1820042846 72.40 HH PARK SEP10 416.12 OCH BCH/HH SEP10 179.96 VET PARK AUG10 29.76 HH PARK SEP10 1,122.38 W MART TOWER SEP10 20.19 W MART SEP10 218.59 R LIGHTHOUSE SEP10 813.35 SEP10 1201 WHITEST 102,103,104 514.12 LDUCK KEY SEP10 385.57 10,951.43 M IAM 19/26-30/10 1.191.50 3 of 4 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF SEPTEMBER 2010 A JACK MEIER JR HAROLD WHEELER JESSICA BENNETT LYNDA STUART MAXINE PACINI SABINE M PONS-CHILTON SABINE M PONS-CHILTON STEVE K SMITH VERONICA LYNN HARRIS YVES VRIELYNCK YVES VRIELYNCK YVES VRIELYNCK AIT NYC 10/14-18/10 MTG 8/10 8/31-9/1 /10 GOV CONF 9/25-10/3 MTG 8/10 & 8/31-9/1 /10 DACS 8/31-9/1 /10 SI SHOW PREP 8/25/10 IFTM PARIS 9/13/10 LAW CON 8/25-26/10 DEC FEB MAR APR SEP10 DENVER DIVE SHOW 9/10 AUG10 DIVE MTG 8/27/10 MIAMI TOTAL 1,482.50 249.50 804.82 253.95 173.11 89.89 2,970.70 362.54 373.36 1,669.90 47.17 64.06 9,733.00 1,114,743.37 4 of 4 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 20, 2010 Division: Monroe Coun Clerk Bulk Item: Yes X No _ Department: Administration Staff Contact Person/Phone: Pam Hancock/295-3130 AGENDA ITEM WORDING: Consideration to dispose of documents pursuant to the State of Florida General Records Schedule GS1-SL. ITEM BACKGROUND: These items have been scanned and are available on the Clerk's website. They have met the retention requirements for disposal. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval. TOTAL COST: INDIRECT COST: BUDGETED: Yes No COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No APPROVED BY: County Atty DOCUMENTATION: Included DISPOSITION: Revised 1/09 AMOUNT PER MONTH Year OMB/Purchasing Not Required Risk Management AGENDA ITEM # RECORDS DISPOSITION DOCUMENT NO. PAGE 1 OF PAGES 1. AGENCY Monroe County 2. DIVISION Clerk of Court 3. BUREAU 4. ADDRESS (Street, City, and Zip Code) 500 Whitehead Street 5. CONTACT (Name and Telephone Number) Kev West F Pamela Hancock (305) 295-3130 6. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been f ified, and t further ret�n is not required for any litigation pe ing OcAfnminen `t v 10/05/2010 Signature Date Pamela G. Hancock Name and Title 7. NOTICE OF INTENTION The scheduled records listed in Item 9 are to be disposed of in the manner checked below (specify only one): X a. Destruction _ b. Microfilming and Destruction _ c. Other 8. LIST OF RECORD SERIES a. b. c. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition Item No. Dates in Action and Date Cubic Feet Completed After Authorization GS1-SL 4 & 1 3 Minutes: Official Meetings 2 Years 2001 7 (Preliminary/Audio Recordings/Video after 2002 7 Recordings) adoption of 2003 6 Minutes 2004 7 & 2005 2 Minutes: Official Meetings (Support"ng Same Documents) as Above GS1-SL 64 Contracts/Leases/Agreements: Captia Improvement/Real Property (Construction of Detention Facility 10 FY after completion 1991 to 1995 6 on Stock Island) 9. DISPOSAL AUTHORIZATION Disposal for the above listed records 10. DISPOSAL CERTIFICATE The above listed records have been disposed of in is authorized. Any deletions or modifications are indicated. the manner and on the date shown in column g. Signature Date Records Custodian or Designee Date Name and Title Witness NOTE: Upon disposition retain this form for your records Location; Monroe -County -Clerk of-the-Court�Board of County CoImmissionorAAgendas%2000 - 2010 Agendas%2001 Agendas f $gprGh; y F.. x �!;___101/09/2001 Special 09/19/2001 Regular ^ ',..J 0111112001 Special 09/20/2001 Regular 01/1712001 Regular 10117/2001 Regular _ Ol/18/2001 Regular 1011812001 Regular j 0112312001 Special 1111912001 Special �..10112412001 Special _,..I. 11/20/2001 Regular 02/06/2001 Special 11/21j2001 Regular 02/1512001 Special _ 12119/2001 Regular 02/21/2001 Regular j 12/20/2001 Regular 0212212001 Regular J 03/13/2001 Special ;..:_10312112001 Regular 03/22/2001 Regular 104/04/2001 Special i 0411812001 Regular 04/19/2001 Regular _, 04/20/2001 Special 05116/2001 Regular 0511612001 Special 0511712001 Regular ,.._ 06/1212001 Special 06/20/2001 Regular 06/21/2001 Regular j 0711212001 Special 07j1812001 Regular �- 07/1912001 Regular .j0712012001 Special 'i_...j 07/24/2001 Special 0713112001 Special 08/15/2001 Regular 08/16/2001 Regular ,:0811712001 Sped... 09/05/2001 Special v ._._. 0911212001 Sped... 43 entries j Y N < . 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Ul CD H O? W CDCO W V7 Cll V Ul O W U7 .A N W 4� N W O] •D �D O OD V Ul Ul N W .A Ul Ul N -N �D Ul 6� OD 44 a rNv -0 w W w PI) 3 3 3 3 3 -u-a 3 7} > 3 D 3 3 3 N 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 N N N Q• �. O' 4 `� N N N N N N N N N N N N` N N N N N N N N N N N O O O O O N N O O O O O O N N N O O N O N N N N O O N O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 o cn cn cn cn cn o 0— cn cn cn cn cn o 0 o cn cn o con coil con con LF1Lnn cn w cn cn cn cn ut .- N .- � ut = � .- cn Ul cn W m N is 4D N N Ul N N ~ r w 0 0 o-+ N P p .7 -P W +q W rV _ �` N V UI UI C+ W N Ul O Ul N .A Ul O W DO W UI U1 UI V UI O W Ul p -P ;L ... DD W O U1 W ._ Q� V O N -P Ui � � O• Ul � r � W %D •D O OD V Ul Ul N W � Ul Ul N - N N •D N W O W w� N -0 -0 V 'V V V V V-0 0 0-0 0 0 ON W O N 3 3 3 3 3 3 3 3 3 3 �' 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 33- 3 3 r 01 r�r 0 0 a Q. 0 D C 9 (D 3 v a CD z a 3 CD • Acme Chute Company, Inc., Pneumaatic Tube System -Contract No. KI--012, change order 0910811993 • Allen's Environmental Equipment, Inc., Wastewater Treatment -Contract No. KI-029, original agreement 0310411993, change orders 0910811993, and 0312311994 • Archeological & Historical Conservancy, Inc., Archeological Excavations, original agreement 1011991 • Bared and Company, Mechanical Process & HVAC-Contract No. KI-009, change orders 1210911992, 0712811993, 0910811993, and 0511711994 • Benson Electric, Electrical -Contract No. KI-002, change orders 02/19/1992, 0410111992, and 1111811992 • Big C Steel, Inc., Stairs & Miscellaneous Metals -Contract No. KI-018, original agreement 0611011992, change orders 1012711992, 1210911992, 0"8/1993, and 1113011993 • Biscayne Chemical Company, Building Maintenance Equipment -Contract No. KI-032, original agreement 0712811993 • Brewer Company of Florida, Inc., Asphaltic Concrete Paving -Contract No. KI-020, original agreement 0612911992, change order 0910811993 • DL Porter Construction, Inc., Administrative Offices -Contract No. V-001, change orders 0212111995, 0411811995, 0612211995, and 0811511995 • DL Porter Construction, Inc. and Rosasco Construction, Inc., Concrete Foundations -Contract No. KI--003, original agreement 0810711991, change orders 0112911992, 0410111992, 0412211992, 0"5/1992, and 1210911992 • DL Porter Construction, Inc., Masonry -Contract No. KI-016, original agreement 0611011992, change orders 0710711993 • DL Porter Construction, Inc., Concrete -Contract No. K1-017, original agreement 0611011992, change orders 1210911992, 0"811993, 0710411993, and 0912911993 • Davidson of Florida, Sprayed Insulation -Contract No. KI--023, original agreement 0711511992, change orders 0910811993 • Design Communications, Ltd., Interior/Exterior Signage-Contract No. KJ 030, original agreement 0611611993 • Dura Floor, Inc., Special Flooring -Contract No. KI-024, original agreement 0711511992, change orders, 1210911992, 0910811993, and 0312311994 • First Choice Roofing Systems, Inc., Roofing -Contract No. KI--022, original agreement 0711511992, change orders 1210911992, and 0"8/1993 • J.F. Hoff Electric Company, Prime Electrical Zones -Contract No. KI--008, change orders 0612211992, 0612911992, 0810511992, 0911611992, 1111811992, 0211011993, 0910811993, 0912911993, 0312311994, 0412011994, 0511711994, 0611711994 0712011994, and 0912111994 • Lake Plumbing, Prime Plumbing Contract -Contract No. KI-010, original agreement date 0211911992, change orders 0412211992, 0810511992, 0911611992, 1210911992, 0611611993, 0"8/1993, 1111011993, 1113011993, 0312311994, and 0412011994 • Liberty International, Inc., Kitchen Equipment -Contract No. KI-019, original agreement 0611011991, change orders 0710711993, and 0910811993 • Lyle Painting & Coating, Inc., Painting & Wallcovering-Contract No. KI--025, original agreement 0711511992, change orders 0910811993, and 0312311994 • McPhall Excavating, Co., Site Plumbing -Contract No. KI-04, original agreement 0810711991, change orders 121111991, 0112911992, 0410111992, and 1010711992 • Mowrey Elevator Co., Inc., Hydraulic Elevators -Contract No. KJ-06, original agreement 10/09/1991, change order 0712011994 • National Detention Group, Inc., Metals, Doors & Glazing -Contract No. KJ-014, original agreement 0412211992, change orders 0411411993, 1210911992, 0910811993, 1113011993, and 0712011994 • National Detention Group, Inc., Precast Embeds -Contract No. KJ-07, original agreement 1010911991, change order 0"811993 • Norment Industries, WSA, Inc. and G.B. Manchester Corporation, Security Systems -Contract No. KI--013, original agreement 0410111992, change orders 0411411993, 0910811993, 1111011993, and 0712011994 • Pomco Associates, Inc., Precast Concrete -Contract No. KI-005, original agreement 1112011991, change orders 0112911992, 0410111992, 0612911992, 1111811992, 1210911992, and 0 7/0 711993 • RJC & Associates, Inc., Carpentry & General Works, etc. -Contract No. KJ-027, original agreement 0711511992, change orders 0810511993, 1113011993, 0611511994, 0310211994, and 0312711995 • Rodel Group, Inc., Fire Protection System -Contract No. KI--011, original agreement 0211911992, change orders 0810511993, 0811311993, and 0211011994 • Roman Caulking & Waterproofing, Sealants -Contract No. KI-026, original agreement 0711511992, change orders 1210911992, 09/08/1993, and 1111011993 • Sandy Hark Boiler Sales, Inc., Laundry Equipment -Contract No. KJ-015, original agreement 0412211992, change orders 0911611992, and 0"811993 • Smith Fence Company, Fence & Gates -Contract No. KI--028, original agreement 0711511992, change orders 1212211993, and 0312311994 • Toppino's Inc., Site Work & Caissons -Contract No. KI-001, original agreement 0711711991, change orders 1112011991, 0110811992, 0112911992, 0410111992, 0412211992, 0612911992, 1210911992, 0112011993, and 0611611993 • Thomas W. Ruff & Company, Furniture -Contract No. KJ 031, original agreement 0712811993 • Wentworth Plastering Company of Boca Raton, Inc., Gypsum Board, Lath & Plaster -Contract No. KI-021, original agreement 0612911992, change orders 1113011993, 0312311994, and 0312311994 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date:_ October 20, 2010 Division: Clerk of the Circuit Court Bulk Item: Yes X No _ Department: Clerk of the Circuit Court Finance Dept Staff Contact #: Sandra Carlile 3560 AGENDA ITEM WORDING: Approval is required, from the Board of County Commissioners in accordance with Florida Statute 28.31, for the Clerk of the Circuit Court to destroy the official financial records of the Board of County Commissioners. These records are identified on the attached form and the retention period is in accordance with the State of Florida's Library and Archives for local government agencies. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/'AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A INDIRECT COST: N/A COST TO COUNTY: N/A BUDGETED: Yes No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: The Clerk of the Circuit Court DOCUMENTATION: Included YES Not Required DISPOSITION: AGENDA ITEM # Revised 1/09 NO. RECORDS OF DISPOSITION DOCUMENT PAGE OF PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number) Clerk of Court Sandra Carlile 500 Whitehead Street Key West, FL 33040 ( 305 ) 292 - 3560 EXT. 3. NOTICE OF INTENTION: The schedule records listed in Item 5 are to be disposed of in the manner checked below (specify only one). ( X ) a. Destruction ( ) b. Microfilming and Destruction ( ) c. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been fully just d that further retention is not required for any litigation pending or imminent. ^ Si nat 'Name a d Title Date 5 UST OF RECORD SERIES . a. Schedule b. Item C. Title d. Retention e. Inclusive f. volume g. Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS3-SL #85 1996 - 2004 Bank Statements : Reconciliations 5 Fiscal Years Oct. 1999 - 2004 2 Boxes 6. DISPOSAL AUTHORIZATION: Disposal for the above records is 7. DISPOSAL CERTIFICATE: The above listed records authorized. Any deletions or modifications are indicated. have been disposed of in the manner and on the date shown in column g. Signature Date Custodian/Records Management Liaison Officer Date Name and Title Witness NO. RECORDS OF DISPOSITION DOCUMENT PAGE OF PAGES 1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number) Clerk of Court Sandra Carlile 500 Whitehead Street Key West, FL 33040 ( 305) 292 - 3560 EXT. 3. NOTICE OF INTENTION: The schedule records listed in Item 5 are to be disposed of in the manner checked below (specify only one). ( X ) a. Destruction ( ) b. Microfilming and Destruction ( ) c. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have bee ully justified, andMt further retention is not req ' d for any litigation ending or imminent. !0 5 b Signat r Nam and Title Date S. LISTOF RECORD SERIES a. b. C. d e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS1-SL #85 BOCC Bank Statements: Reconciliation 5 fiscal yrs. Oct. 1997 Sept. 2004 14 boxes GS1-SL #264 BOCC Electronic Funds Transfer Records 5 fiscal yrs. Oct. 2003 Sept. 2004 1 book GS1-SL #309 Unclaimed Property Records 5 fiscal yrs. 1988 2004 2 boxes GS1-SL #341 Disbursement Record: Summary 10 years 1981 1982 2 boxes GS1-SL #365 Receipt/Revenue Records: Detail 5 fiscal yrs 1989 2004 2 boxes GS1-SL #42 Purchase Order Reconciliation 5 yrs. 1995 1 book G51-SL #97 Vendor Name & Address List 3 fiscal yrs 1997 2 books GS1-SL #368 Sales/Use/Local Option Tax Records 5 fiscal yrs. 2000 2004 2 books GS1-SL #129 Payroll Records: Deduction Authorization 5 fiscal yrs. 1998 1999 1/2 box GS1-SL #57 Audits: Supporting Documents 3 fiscal yrs. 1989 1999 1/2 box 6. DISPOSAL AUTHORIZATION: Disposal for the above records is 7. DISPOSAL CERTIFICATE: The above listed records authorized. Any deletions or modifications are indicated. have been disposed of in the manner and on the date shown in column g. Signature Date Custodian/Records Management Liaison Officer Date Name and Title Witness NO. RECORDS OF DISPOSITION DOCUMENT PAGE OF PAGES 2. AGENCY CONTACT (Name and Telephone Number) 1. AGENCY NAME and ADDRESS Clerk of Court Sandra Carlile 500 Whitehead Street Key West, FL 33040 EXT ( 305) 292 - 3560 OF INTENTION: The schedule records listed in Item 5 are to be disposed of in the manner checked below (specify only one). 3. NOTICE ( X ) a. Destruction ( ) b. Microfilming and Destruction ( ) c. Other I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for ly justified, and that further retention is not required fo any litigation peendi�minent. n5ignatwe Name and Title Date S. UST OF RECC+RG SERIES a. b. C. Title d. Retention e. Inclusive f. Volume 9. Disposition Schedule Item Dates in Action and No. No. Cubic Date Feet Completed After Authorization FY06 Expenditure Reports 5Y 10/1/2005 9/30/2006 2 GS1-SL 340 (Internal Billing Recon) i G5.-SL 365 FY06 Cash Receipts 5Y 10/1/2005 9/30/2006 11 609501-612530 GS1-SL 3fi5 FY06 Receipt Books SY 10/1/2005 9/30/2006 1 GS1-SL 3�10 FY06 J V Books SY 10/1/2005 9/30/2006 4 060001-062233 6. DISPOSAL AUTHORIZATION: Disposal for the above records is 7. DISPOSAL CERTIFICATE: The above listed records authorized. Any deletions or modifications are indicated. have been disposed of in the manner and on the date shown in column g. Signature Date Custodian/Records Management Liaison Officer Date Name and Title Witness