Selection Committee AgreementCOMPUTER MAPPING/
GEOGRAPHIC INFORMATION
SYSTEM
(GIS)
SELECTION COMMITTEE
AGREEMENT
AGREEMENT
WHEREAS, four separate agencies (Monroe County through the
County Administrator's Office; the Monroe County Property Ap-
praiser's Office; the Florida Keys Aqueduct Authority; and City
Electric Service) have joined for the purposes of sending out a
Request for Proposals for a Computer Mapping/Geographic Informa-
tion System; AND
WHEREAS, vendor responses to the Request for Proposals are
due prior to July 6, 1987; AND
WHEREAS, for the purpose of selecting among vendor respons-
es, the four agencies desire to designate specific individuals
with the authority to prepare a final report on the vendor re-
sponses which ranks the responding vendors according to the
desirability of their proposed system;
NOW, THEREFORE LET IT BE AGREED that:
1. Each of the undersigned, and/or his designee, shall
serve as a member of the Selection Committee.
2. Each of the undersigned, and/or his designee, is author-
ized for the purposes of this agreement to make decisions regard-
ing the desirability of specific vendor responses to the Request
for Proposals.
3. The agreed upon process for the evaluation of vendor
responses to the Request for Proposals is as follows:
a. The Monroe County Administrator, or his designee, will
serve as chair for the selection committee. Acceptable bids
will be structured to allow each agency to consider action
by their agency independent of actions by the Selection
Committee. It is anticipated that the primary effort of the
Selection Committee shall be to determine which of the vari-
ous bids rank as the top three (or four, if necessary).
b. Upon deciding which of the bids rank as the top bids,
the Selection Committee shall choose an appropriate set of
vendors whose sites should be visited for further evaluation
and hands-on experience with their systems. A magnetic tape
of the existing Intergraph produced base map shall be made
available to each vendor chosen for a site visit such that
they can prepare a presentation which allows the Selection
Committee to view and manipulate their own maps on the sys-
tem being visited.
c. Each member of the Selection Committee agrees to pro-
vide time in his schedule, as well as funds for travel, to
make each of the three expected site visits. A mutually
agreed upon schedule for the visits shall be the responsibil-
ity of the chair of the Committee. Each agency which ex-
pects to proceed with the purchase of a system will be re-
quired to attend each of the evaluation trips so as not to
invalidate the selection process for the other agencies.
d. Based on this series of site visits, the Selection
Committee shall prepare a final report recommending a specif-
ic system and estimated costs of such a system for evalua-
tion by the decision -making boards with control over the
funds to be spent on the system. In the event that no sys-
tem is deemed acceptable, either due to total cost or other
feasibility issues, this final report shall so state. In
addition, if during the course of site visits and evaluation
meetings of the Selection Committee it appears necessary for
a given agency to remove themselves from the bid process or
to choose a system which will not serve all of the agencies
involved, this report shall so state.
mas W. Brown
Mon Administrator
Ervin A. Higgs, C..
Monroe County Property Appraiser
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Gregg arkness, P. E.
Director of Engineering
Florida Keys Aqueduct Authority
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Robert R. fadron, Manager
City Electric Service