07/21/1987KEY WEST INTERNATIONAL AIRPORT
This document has important legal consequences; consultation with an attorney is encouraged with respect to its completion
or modification.
STANDARD FORM OF AGREEMENT
BETWEEN
OVA NER AND ENGINEER
FOR
STUDY AND REPORT
PROFESSIONAL SERVICES
Prepared by
ENGINEERS' JOINT CONTRACT DOCUMENTS COMMITTEE
and
Issued and Published Jointly By
• �`MG Ep VENGINEERS
• •
• • .• si^
o A ; cOuN`\
PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE
A Practice Division of the
NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS
AMERICAN CONSULTING ENGINEERS COUNCIL
AMERICAN SOCIETY OF CIVIL ENGINEERS
Copyright 1985 National Society of Professional Engineers
1420 King Street, Alexandria, VA 22314
American Consulting Engineers Council
- 1015 15th Street, N.W., Washington, DC 20005
American Society of Civil Engineers
EJCDC No. 1910-19 (1985 Edition) 345 East 47th Street, New York, NY 10017
This document has important legal consequences; consultation with an attorney is encouraged with respect to its completion
or modification.
STANDARD FORM OF AGREEMENT
B ETWEEN
OWNER AND ENGINEER
FOR
STUDY AND REPORT
PROFESSIONAL SERVICES
This is an Agreement made as of , 19 87
between _ Board of County Commissioners of Monroe County, Florida (OWNER)
and BR&R Associates, Inc.
(ENGINEER).
..OWNER employs ENGINEER to perform professional engineering services, to serve as OWNER'S profes-
sional engineering representative and to provide professional engineering consultation and advice for a professional
fee (as set forth below) in connection with
the preparation of a FAR Part 150 Noise -Compatibility Study for
Key West International Airport, Key West, Florida "Assignment").
Assignment„ ).
SECTION 1—BASIC SERVICES OF ENGINEER 1.2. The duties and responsibilities of ENGINEER
described above are supplemented and amended as
I.I. After written authorization to proceed, ENGI- indicated in paragraph I of Exhibit SR -A "Further
Description of Basic Services, Duties of Owner, Method
NEER shall perform the following professional ser- of Payment and Related Matters" which is attached to
vices: and made a part of this Agreement.
1.1.1. consult with OWNER to clarify and define
OWNER's requirements for the Assignment and review
available data; .
1.1.2. advise OWNER as to the necessity of OWNER's
providing or obtaining from others special services and
data required in connection with the Assignment and
assist OWNER in obtaining such data and services;
1.1.3. -provide analyses of OWNER'S needs with eval-
uations and comparative studies of prospective solu-
tions;
1.1.4. prepare a Report of ENGINEER's findings and
recommendations and furnish 20 copies of the Report
and review it in person with OWNER.
SECTION 2—ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER, Additional
Services related to the Assignment will be performed
by ENGINEER for an additional professional fee.
SECTION 3—OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner so
as not to delay the services of ENGINEER: -
3.1. provide all criteria and full information as to OWN
ER's requirements for the Assignment and designate
Page 1 of —6 pages
. 4
in writing a person with authority to act on OWNER's
behalf on all matters concerning the Assignment;
3.2. furnish to ENGINEER all existing studies, reports
and other available data pertinent to the Assignment,
obtain or authorize ENGINEER to obtain or provide
additional reports and data as required, and furnish to
ENGINEER services of others required for the per-
formance of ENGINEER's services hereunder, and
ENGINEER shall be entitled to use and rely upon all
such information and services provided by OWNER or
others in performing ENGINEER's services under this
Agreement;
3.3. arrange for access to and make all provisions for
ENGINEER to enter upon public and private property
as required for ENGINEER to perform services here-
under;
3.4. perform such other functions as are indicated. in
paragraph 2 of Exhibit SR -A "Further Description of
Basic Services, Duties of Owner, Method of Payment
and Related Matters"; and
3.5. bear all costs incident to compliance with the
requirements of this Section 3.
SECTION 4—PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be performed
and the Report submitted within the time period or by
the date stipulated in paragraph 3 of Exhibit SR -A
"Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters."
4.2. ENGINEER's Basic Services under this Agree-
ment will be considered complete at the earlier of (1)
the date when the Report is accepted by OWNER or
(2) thirty days after the date when the Report is sub-
mitted for final acceptance, plus in each case, if appli-
cable, such additional time as may be considered
reasonable for obtaining approval of governmental
authorities having jurisdiction to approve the Report.
4.3. ENGINEER's Additional Services will be per-
formed and completed within the time period agreed to
in writing by the parties at the time such services are
authorized.
4.4. If any time period within or date by which any of
ENGINEER's services are to be completed is exceeded
through no fault of ENGINEER, all rates, measures
and amounts of compensation and the time for com-
pletion of performance shall be subject to equitable
adjustment.
SECTION 5—PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of ENGINEER
5.1.1. For Basic Services. OWNER shall pay ENGI-
NEER for all Basic Services rendered under Section 1
(as amended and supplemented by Exhibit SR -A "Fur-
ther Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters") as follows:
.. A fixed fee of $ s an
e amount equa GINEER's bor Costs
t
times a factor of or all Basic Ser-
vices render principals and a �engaged
d' on the Assignment.
o�
0o
5.1.1.1. On the basis of a $ 93,346.00 lump
SUM.
c
r
L. On the basis of (Direct Labor Costs -
.!e ary Cos mes a factor of for all
qBasic Services ered by princi nd employees
engaged directly on t ro'
o
5.19�4.1.1. On basis set forth xhibit SR -A
q "Furth escription of Basic Services, ties of
er, Method of Payment 'and Related Matte "
5.1.2. For Additional Services. OWNER shall pay
ENGINEER for all Additional Services rendered under
Section 2 on the basis agreed to in writing by the parties
at the time such services are authorized.
5.1.3. Reimbursable Expenses. In addition to -
m vided for in paragraphs and 5.1.2,
OWNER sh pa a actual costs (except
where specificall i e o of all Reim-
bursabl ses incurred in connection wi
5.2. ENGINEER shall submit monthly statements for
Basic and Additional Services rendered and for Reim-
bursable Expenses incurred. OWNER shall make prompt
monthly payments in response to ENGINEER's monthly
statements.
5.3. ENGINEER's above charges are on the basis of
prompt payment of bills rendered and continuous prog-
ress of the work on the Assignment until submission
of the Report.
5.4. If OWNER fails to make any payment due ENGI-
NEER for services and expenses within thirty days
after receipt of ENGINEER's statement therefor, the
amounts due ENGINEER will be increased at the rate
Page 2 of 6 pages
of 1% per month from said thirtieth day, and in addition,
ENGINEER may, after giving seven days' written notice
to OWNER, suspend services under this Agreement
until ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SECTION 6—COST CONTROL
6.1. OWNER's budgetary requirements and consid-
erations in respect of the Assignment are set forth in
paragraph 5 of Exhibit SR -A "Further Description of
Basic Services, Duties of Owner, Method of Payment
and Related Matters".
6.2. Opinions of probable construction cost, financial
evaluations, feasibility studies, economic analyses of
alternate solutions and,, utilitarian considerations of
operations and maintenance costs prepared by ENGI-
NEER hereunder will be made on the basis of ENGI-
NEER'S experience and qualifications and represent
ENGINEER's best judgment as an experienced and
qualified design professional. It is recognized, however,
that ENGINEER does not have control over the cost
of labor, material, equipment or services fumished by
others or over market conditions or contractors' meth-
ods of determining their prices, and that any utilitarian
evaluation of any facility to be constructed or work to
be performed on the basis of the Report must of neces-
sity be speculative until completion of its detailed design.
Accordingly, ENGINEER does not guarantee that pro-
posals, bids or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SECTION 7—GENERAL CONSIDERATIONS
7.1. All documents prepared or furnished by ENGI-
NEER (and ENGINEER's independent professional
associates and consultants) pursuant to this Agreement
are instruments of service and ENGINEER shall retain
an ownership and property interest therein. OWNER
may make and retain copies for information and ref-
erence; however, such documents are not intended or
represented to be suitable for reuse by OWNER or
others. Any reuse without written verification or adap-
tation by ENGINEER for the specific purpose intended
will be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or to ENGINEER's
independent. professional associates or consultants, and
OWNER shall indemnify and hold harmless ENGI-
NEER and ENGINEER's independent professional
associates and consultants from all claims, damages,
losses and expenses including attorneys' fees arising
out of or resulting therefrom. Any such verification or
adaptation will entitle ENGINEER to further compen-
sation at rates to be agreed upon by OWNER and
ENGINEER.
7.2. The obligation to provide further services under
this Agreement may be terminated by either party upon
thirty days' written notice in the event of substantial
failure by the other party to perform in accordance with
the terms thereof through no fault of the terminating
party. In the event of any termination, ENGINEER
will be paid for all services rendered and reimbursable
expenses incurred to the date of termination and, in
addition, all reimbursable expenses directly attribut-
able to termination.
7.3.1. OWNER and ENGINEER each is hereby bound
and the partners, successors, executors, administrators
and legal representatives of OWNER and ENGINEER
(and to the extent permitted by paragraph 7.3.2 the
assigns of OWNER and ENGINEER) are hereby bound
to the other party to this Agreement and to the partners,
successors, executors, administrators and legal repre-
sentatives (and said assigns) of such other party, in
respect of all covenants, agreements and obligations of
this Agreement.
7.3.2. Neither OWNER nor ENGINEER shall assign,
sublet or transfer any rights under or interest in (includ-
ing, but without limitation, moneys that may become
due or moneys that are due) this Agreement without
the written consent of the other, except to the extent
that any assignment, subletting or transfer is mandated
by law or the effect of this limitation may be restricted
by law. Unless specifically stated to the contrary in any
written consent to an assignment, no assignment will
release or discharge the assignor from any duty or
responsibility under this Agreement. Nothing con-
tained in this paragraph shall prevent ENGINEER from
employing such independent professional associates
and consultants as ENGINEER may deem appropriate
to assist in the performance of services hereunder.
7.4. Nothing under this Agreement shall be construed
to give any rights or benefits in this Agreement to any-
one other than OWNER and ENGINEER, and all duties
and responsibilities undertaken pursuant to this Agree-
ment will be for the sole and exclusive benefit of OWNER
and ENGINEER and not for the benefit of any other
ply
7.5. This Agreement (consisting of pages I to 6
inclusive) together with Exhibit SR -A constitute the
entire Agreement between OWNER and ENGINEER
and supersede all prior written or oral understandings.
This Agreement and said Exhibit SR -A may only be
amended, supplemented, modified or cancelled by a
duly executed written instrument.
Page 3 of 6
pages
N7
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first
above written.
OWNER ENGINEER
Board of County Commissioners of BR&R ASSOCIATES, INC.
Monroe County, Florida
4?tr—i�ckJ. Rebu�l. P
President
i Hern dez, Mayor
ress for Zing Notices: Address for Giving Notices:
Monroe County 924 N.W. 106 Ave. Cir.
Key West, Florida 33040 Miami, Florida 331/2
ATTEST:DANNY I, KOLH AGE, Clerk
DATE:
Page 4 of 6 pages
TITLE VI ASSURANCES
During the performance of this contract, the contractor, for itself, its assignees
and successors in interest (hereinafter referred to as the "contractor") agrees as
follows:
1. Compliance with Regulations. The contractor shall comply with the regulations
relative to nondiscrimination in Federally assisted programs of the Department of
Transporation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21,
as they may be amended from time to time, (hereinafter refered to as the
Regulations), which are herein incorporated by reference and made a part of this
contract.
2. Nondiscrimination. The contractor, with regard to the work performed by it
during the contract, shall not discriminate on the grounds of race, color, or
national origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The contractor -shall not
participate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in appendix B of the Regulations.
Solicitations for Subcontracts
made
by the contractor for work to be performed under a subcontract, including
procurements of materials or leases of equipment, each potential subcontractor or
supplier shall be notified by the contractor of the contractor's obligations under
this contract and the Regulations relative to nondiscrimination on the grounds of
race, color, or national orgin.
4. Information and Reports. The contractor shall provide all information and
reports required by the Regulations or directives issued pursuant thereof and shall
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the sponsor or the Federal Aviation
Administration (FAA) to be pertinent to ascertain compliance With such Regulations,
orders, and instructions. Where any information required of a contractor is in the
exclusive possession of another who fails or refuses to furnish this information,
the contractor shall so certify to the sponsor or the FAA, as appropriate, and
shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance. In the event of the contractor's noncompliance
with the nondiscrimination provisions of this contract, the sponsor shall impose
such contract sanctions as it or the FAA may determine to be appropriate,
including, but not limited to:
a. withholding of payments to the contractor under the contract until the
contractor complies; and/or
b. cancellation, termination, or suspension of the contract, in whole or in
Page 5 of 6 pages
6. Incorporation of Provisions. The contractor shall include the provisions of
paragraphs 1 through 5 in every subcontract, including procurements of materials
and leases of equipment, unless exempt by the Regulations or directives issued
pursuant thereto. The contractor shall take such action with respect to any
subcontract or procurement as the sponsor or the FAA may direct as a means of
enforcing such provisions including sanctions for noncompliance. Provided,
however, that in the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such direction, the
contractor may request the sponsor to enter into such litigation to protect the
interests of the sponsor and, in addition, the contractor may request the United
States to enter into such litigation to protect the interests of the United States.
MINORITY BUSINESS ENTERPRISE (FIDE) ASSURANCES
1. Policy. It is the policy of the Department of Transportation (DOT) that
minority business enterprises as defined in 49 CFR Part 23 shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in
part with Federal funds under this agreement. Consequently, the MBE requirements
of 49 CFR Part 23 apply to this -agreement.
2. MBE Obligation. The contractor agrees to ensure that minority business
enterprises as defined in 49 CFR Part 23 have the maximum opportunity to
participate in the performance of contracts and subcontracts financed in whole or
in part with Federal funds provided under this agreement. In this regard, all
contractors shall take all necessary and reasonable steps in accordance with 49 CFR
Part 23 to ensure that minority business enterprises have the maximum opportunity
to compete for and perform contracts. Contractors shall not discriminate on the
basis of race, color, national origin, or sex in the award and performance of
DOT -assisted contracts.
Page 6 of 6 pages
EXHIBIT SR -A TO AGREEMENT BETWEEN OWNER
AND ENGINEER FOR STUDY AND REPORT PROFES-
SIONAL SERVICES DATED , 1987
FOR USE WITH NO. 1910-19 (1985 EDITION).
Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters
This is an exhibit attached to and made a part of the Agreement dated , 1917 between
Board of County Commissioners of Monroe County, Florida (OWNER)
and -- BF&R Associates. Inc. (ENGINEER)
for study and report professional services.
1. The Basic Services of ENGINEER as described in Section I of said Agreement are amended and supple-
mented as follows:
In accordance with attached Exhibit A "Work Scope"
consisting of Pages 1 to 16 inclusive.
2. The responsibilities_ of OWNER as described in Section 3 of said Agreement are amended and supplemented
as follows:
No Change
3. The time period for the performance of ENGINEER's Basic Services is as follows:
In accordance with attached Exhibit A-2 "Project
Schedule", Pav 14 of 16 of Exhibit A, commencing
upon Engineer s receipt of executed agreement.
4. Terms used in describing the applicable method ofpayment for services rendered and Reimbursable Expenses
incurred by ENGINEER shall have the meanings indicated below:
Not Applicable
5. OWNER has established the following budget for the Assignment:
6. (Other)
Not Applicable
Not Applicable
EXHIBIT A
WORK SCOPE
TO PREPARE A
PART 150 NOISE COMPATIBILITY STUDY FOR
KEY WEST INTERNATIONAL AIRPORT
BR&R Associates, Inc.
WORK SCOPE TO PREPARE A
PART 150 NOISE COMPATIBILITY STUDY FOR
KEY WEST INTERNATIONAL AIRPORT
This work scope for the Key West International Airport Part
150 Study is presented in the following phases:
Phase I - Establishment of Goals and Objectives
Phase II - Analysis of Baseline Conditions
Phase III - Evaluat'ion of Alternative Strategies
Phase IV - Development of Program
Phase V - Coordination
Phase VI - Documentation
The first four phases identify distinct portions of the
study. Phase V identifies the coordination efforts that will
occur throughout the study process. One part of the coordination
process will be the development of study committees. The
organization of these committees is presented in Phase I and
their continued involvement discussed throughout the phases. The
final section of this work scope addresses the project schedule
and cost estimate.
1. PHASE I - ESTABLISHMENT OF GOALS AND OBJECTIVES
Task 1 - Establish Study Committees
From past Part 150 studies the consultant has learned the
importance of establishing advisory committees at the onset of a
study. Involving representatives of groups concerned with the
operation of the airport and the planning of the local environs
aids in the development of a Noise Compatibility Program that is
responsive to the specific groups responsible for the
implementation of the recommendable strategies. This will not
only fulfill the consultation requirements of Part 150, but will
also promote support of the program's recommendations.
For Key West, a Technical Advisory Committee (TAC) and a
Community Advisory Committee (CAC) will be organized. The
-1-
proposed organization of these committees is presented in Exhibit
A-1. The TAC will be comprised of individuals aware of the
technical aspects of the noise control and land use management
strategies. This committee will be divided into two
subcommittees: Operations Subcommittee and Land Management
Subcommittee. These subcommittees will be tasked with reviewing
the existing aircraft noise and land use conditions and with
evaluating possible mitigation strategies. Specific tasks of
these committees will be discussed in the remaining project tasks
outlined in this scope. These committees will meet periodically
throughout the study as identified on the project schedule.
Task 2 - Establish Goals and Objectives_
Development of specific goals and objectives early in the
planning process is essential to guide the study evaluation and
recommendations and to. ensure that an implementable plan is
produced. The consultant will develop draft goals and objectives
which will be forwarded to the client for review and then
distributed to the committee members for review.
2. PHASE II - ANALYSIS OF BASELINE CONDITIONS
Task 3 - Analyze Existing Aircraft Noise Levels
Federal regulations require that the noise analysis be
conducted utilizing the Day -Night Sound Level (Ldn) noise metric.
The Ldn metric identifies a single value of A -weighted sound for
a duration of 24 hours that includes all of the time -varying
sound energy for that period, with a 10 dBA penalty for nighttime
sounds.
Using the FAA's Integrated Noise Model (INM) Version 3.8,
average annual day noise contours will be developed for the
existing 1987 conditions at the airport. Existing flight
schedules for a typical day will be analyzed to determine the
-2-
Technical Advisory
Committee (TAC)
Operations Subcommittee
Federal Aviation Administration
Air Transport Association
Local Pilots Association
Florida Department of
Transportation
Aircraft Owners and
Pilots Association
Monroe County
BR&R
AvPian
Land Use Subcommittee
Local Planning Officials
Housing Officials
Community Advisory
Committee (CAC)
Representatives of Local
Homeowner Groups
Representatives of Concerned
Environmental Groups
Citizen Representatives
AvPlan EXHIBIT
BR&R PROPOSED ORGANIZATION A-1
—'A—
following: number of aircraft departures and arrivals; type of
aircraft equipment used; percentage of aircraft which occur
during the nighttime hours; and the stage length for destinations
of departures. Discussions with airport personnel will be made
to determine flight corridors (flight tracks) and percentage use
of each track on a typical day. Using this data, the information
will be reduced into the format for inputting into the INM. The
noise model will be run and resulting contours plotted on base
maps, developed by the consultant for 65, 70, and 75 Ldn noise
levels.
Aircraft noise monitoring will also be performed to observe
actual field conditions to verify some of the data used in the
INM. Noise monitoring will be performed for a 5-day period
during the airport's peak season. The following readings will be
taken at outdoor sites located off each runway end and at
sideline locations: -
24 hour levels (Ldn)
Average sound levels (Leq)
Sound exposure levels (SEL)
Based on aircraft flight tracks and reported noise
complaints, the consultant will develop a preliminary list of
noise monitoring locations and will submit it to the Airport
Director and the study committees for review. Up to five sites
will be selected for each of the types of readings. The same
location maybe used for more than one type of reading. While the
Leq and SEL readings are being recorded, the noise monitoring
technician will record aircraft type and altitude, and will
verify the flight corridors being used in the INM.
After this analysis of existing aircraft noise levels is
complete, the consultant will prepare a draft chapter discussing
the analysis. This chapter will be distributed to the client and
-4-
•
the study committees for their review.
Task 4 - Analyze Land Use
To effectively evaluate noise impacts created by aircraft, a
determination of land use trends and development constraints will
be made. This determination will require the development of an
accurate and current land use, base for the study area, formulated
through coordination with Monroe County. A review of zoning
regulations and other appropriate planning data will be made to
determine the extent of land use control now available, including
noise controls, height restrictions, or other related controls.
All existing noise sensitive community facilities in the
airport area will be identified on the land use base map. Such
facilities will include schools, churches, properties on or
eligible for the National Register, or other nearby facilities
that are considered noise sensitive.
Census data and any more recent population estimates will be
collected for the area around the airport. This data will be
used to determine the population and housing units that are
affected by the noise contours.
The consultant will prepare a draft chapter analyzing the
existing land uses in the vicinity of the airport and describing
currently available development controls. This draft will be
submitted to the client and study committees for review.
Task 5 - Develoo Existinq Noise Exposure Ma
The information collected and generated in Tasks 3 and 4
will be combined to produce the 1987 Noise Exposure Map. This
map, which will be produced at a scale of no less than 1" _
80001, will present the 1987 noise contours on a base map that
clearly identifies the area around the airport. The base map
-5-
will be developed from U.S.G.S. topographic maps, aerials
available from the Master Plan Update or other available maps of
the area. Inside the noise contours, land uses that were
determined to be incompatible in Task 4 will be identified.
Population and housing unit counts will also be presented to show
the impacts of the existing noise contours.
Task 6 - Develop Future "Baseline" Noise Exposure Map
Noise contours will also be generated for 1992 using the
forecast activity levels included in the Master Plan Update and
the existing flight tracks, track utilizations, and runway
utilizations. These contours will be overlaid onto the base map
and incompatible land 'uses (existing and proposed by 1992) will
be identified. Using the existing population information and
other projections available from the County, population and
housing unit counts will be prepared.
3. PHASE III - EVALUATION OF ALTERNATIVE STRATEGIES
After the existing and future baseline aircraft noise and
land use conditions have been identified, the consultant will
present noise control and land use management strategies to the
client and study committees for evaluation.
Task 7 - Evaluate Noise Control Alternatives
The initial step in achieving compatibility between an
airport and its environs is to investigate ways of reducing
and/or redirecting aircraft noise exposure. Using the future
baseline noise contours as a starting point, the study committees
will be asked to evaluate various noise control strategies. The
consultant will present all available noise control strategies
for the client and the study committee for review. The
strategies that are selected as appropriate for use at Key West
will be grouped into several (no more than three) alternatives.
-6-
Future 65, 70 and 75 Ldn noise contours will be generated for
each of these alternatives. Population and housing unit counts
will also be prepared for each alternative's noise contours.
The evaluation of the alternatives will be distributed to
the study committees for final recommendations.
Task 8 - Evaluate Land Use Management Alternatives
The primary emphasis of this task will be to focus on
preventive and remedial land use measures. For example, land use
management techniques will address how undeveloped land which is
impacted by noise either now, or in the future, can best be used
so that it is compatible with aviation activity. Compatibility
with the recently completed comprehensive plan will be a major
factor in the evaluation of the land use management strategies.
Alternative approaches to attaining land use compatibility
with existing and future noise levels will be identified and
evaluated. As outlined in FAA Advisory Circular 5020-1, "Noise
Control and Compatibility Planning for Airports," strategies to
be evaluated include zoning, easements, transfer of development
rights, constructive use of public capital improvements, joint
development of airport property, building code changes, real
property noise notices, purchase assurance, soundproofing and
land acquisition. The consultant will meet with representatives
of the study committees to evaluate the land use management
alternatives.
Task 9 - Develop Recommended Noise Exposure Map
The future recommended set of noise contours that
incorporate the proposed noise control strategies will be
presented as the recommended noise exposure map. The existing
Evil
and proposed noise sensitive land uses located within the noise
contours will be identified on the map. Population and housing
unit counts will also be included.
4. PHASE IV - DEVELOPMENT OF PROGRAM
Task 10 - Develop Noise Compatibility Program
The formulation of the noise compatibility program will
bring together and screen the operational and land use
alternatives on the basis of achieving a balanced and effective
program. Each element of the proposed program will be reviewed
to document its implementation, relative costs, available funding
sources, and effectiveness in reducing airport noise impacts.
An implementation and review plan will be developed for the
program. Implementation of the plan will be accomplished
through:
Conferences
Action Agreements, and
Results Monitoring
One conference with the operations subcommittees of the technical
committee (representing those groups concerned with airport
physical facilities, operations, safety and air traffic control)
will be held. This group will review recommendations regarding
airport operational procedures as they relate to noise and land
use planning strategies. Two conferences with the land
management subcommittee of the technical committee (representing
local, regional, and federal agencies involved with land use
planning) will also be held. The high level of technical
involvement afforded by this conference will clarify what land
use control techniques will and will not work within the study
area.
A role will be identified for the public and private
-8-
entities to carry out the final plan. This will assist the
airport in managing the implementation plan as well as in showing
the various agencies how their roles interrelate. The
interrelationship of the various roles will enforce the need for
joint responsibility to plan implementation.
Written agreements dealing with zoning, subdivision
regulations, mandatory fair disclosure statements, and noise
abatement procedures should be developed as part of the overall
implementation strategy.
A management program to monitor the results of the plan
should be devised. This program should be designed to monitor
the progression or the regression of the plan. This program
could include noise monitoring, an ongoing noise abatement
committee, a noise complaint response process, review and
revision to noise contours, and effective public reactions on
noise control.
Finally, as part of the implementation process, a matrix
will be developed to summarize the recommended strategy. The
matrix will display not only recommended land use and noise
strategies but also appropriate actions, timeframes,
responsibilities, and costs for appropriate parties responsible
for each individual implementation strategy.
5. PHASE V - COORDINATION
Task 11 - Coordinate with Client, FAA and Study Committee
As mentioned throughout this work scope, the consultant will
meet with the client and the study committees periodically during
the study. All chapters to be presented to the study committees
will be forwarded to the client for review first. In addition,
all handout materials to be developed as part of the Public
Participation Program will be sent to the client for review.
-9-
Task 12 - Conduct Public Participation Program
To reach and involve the public, the Consultant proposes a
series of public information workshops and a project newsletter.
The following sections describe the proposed individual elements
of the public participation program and its relationship to the
Community Advisory Committee.
Subtask 12.1 Conduct Public Information Workshops
From past projects, the consultant has learned that
public information workshops are an excellent format for
involving the public. Rather than a formal presentation in
which a single speaker will present project findings to a
group of individuals, the consultant will utilize an informal
workshop set-up, as appropriate. The workshops will be
organized as a series of explanatory booths. The first
booth will be the Registration Station where sign -in sheets
and comment forms will be available. One or more
presentation boards will be at each of the other booths and
each booth will be staffed with one or two individuals well -
versed in the booth subject matter. This type of
arrangement allows for more individualized attention and is
less intimidating to the public. The workshops are designed
to be more educational and . elicit more specific public
comments than formal presentations. The consultant proposes
the staffing of the information booths be primarily
consultant staff and airport staff. However, if possible,
attempts will be made to involve members of the Technical
Advisory Committee as presenters. It is also helpful to
have representatives of airport user groups or the local
communities involved in the presentations. It would be
particularly useful from a community relations standpoint to
have a community official or representative present at each
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of the workshops. As a means of providing an overview of
the workshop's presentations and organizing supplementary
information, the consultant will provided workshop booklets.
A primary function of the Community Advisory Committee
will be coordination of the workshops and review of
presentation materials. Members of the Committee will be
asked to make suggestions on location for the workshops.
Presentation outlines will be reviewed by the Committee as
will be the workshop booklets.
Four public information workshops will be organized to
coincide with study milestones, as identified on the project
schedule. To stimulate the public's awareness of these
workshops, the consultant proposes an advertisement campaign
including display advertisements in local newspapers
approximately two weeks prior to the workshop followed by a
newspaper article the day before the workshop.
Additionally, to increase public awareness, the consultant
suggests that the local news media be invited to attend a
briefing approximately 30 minutes before the publicized
start of the workshop.
Subtask 12.2 Prepare Project Newsletter
As an additional means of distributing information
about the study, the consultant proposes the use of a
project newsletter. The newsletter will be prepared in a
self -mailer format to avoid the additional handling and
expense involved with using separate mailing envelopes.
The project newsletter will be published three times as
follows:
Issue 1 - Published soon after the initiation of
the study, this issue will provide an overview of
-11-
the study process and outline the major events of
the study.
Issue 2 - This issue will discuss the existing
noise conditions, including specifics about the
noise monitoring program, and will summarize the
events of the first public information workshop.
Issue 3 - This issue will discuss the evaluation
of the operational noise control and land use
management strategies and will present the 1992
Recommended Noise Exposure Map.
The consultant proposes using a member of the CAC to
coordinate the newsletter mailings. A member of the
committee will be identified as a contact person to maintain
the mailing list. Initially, the newsletters will be mailed
to individuals attending the first public information
workshop. They will also be distributed to local civic
associations, churches, and other interested organizations.
6. PHASE VI - DOCUMENTATION
Task 13 - Prepare Documentation
During the study committee meetings, the consultant will
provide study notebooks. Draft chapters discussing the goals and
objectives, existing aircraft noise conditions, land use, noise
exposure maps, noise control alternatives, land use management
alternatives, recommended noise exposure map, and program
development and implementation will be provided for inclusion in
the study notebooks.
The formal program will be documented in accordance with
Part 150 requirements and FAA Advisory Circular 150/5020-1,
"Noise Control and Compatibility Planning For Airports." As
according to FAA requirements, documentation will be separated
for noise exposure maps and the program, and will include the
following reports which will be produced as separate documents:
OW-C
Noise Exposure Maps for 1987 and 1992 and Documentation
Noise Compatibility Program
Completed Overall Study Report (20 Copies)
Executive Summary of the Planning Process (200 Copies)
Task 14 - Respond to FAA Review Comments
Part 150 regulations are very specific regarding FAA review
of noise exposure maps and programs. The consultant will submit
the noise maps and programs to the FAA prior to a formal
submittal to elicit comments regarding content and format. All
FAA comments will be responded to in a letter response, with
changes made in the text, as appropriate.
6. SCHEDULE AND COST ESTIMATE
As presented in Exhibit A-2, the Part 150 study will be
completed in approximately 12 months and the documentation will
then be forwarded to the FAA for review and approval. Past Part
150 studies at airports that experience significant seasonal peak
levels of aircraft activity have shown that the public has a
strong desire for the aircraft noise monitoring to be performed
during the peak activity. For this reason, the consultant
proposes that the study be initiated in winter 1986/1987 and be
completed and ready for submission to the FAA in 12 months from
the notice to proceed. Table A-1 presents the cost estimate for
this study.
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1 2 3 4 5 6 7 8 9 10 11 12.
TASK .1 - Establish Committees
TASK 2 -.Establish Goals & Objectives
TASK 3 - Existing Aircraft Noise
TASK 4 - Analyze Land Use
TASK 5 - Develop Existing NEM
TASK 6 - Develop Future Baseline NEM
TASK 7 - Evaluate Noise Control Aits.
TASK 8 - Evaluate Land Use Alts.
TASK 9 - Develop Recommended NEM
TASK 10 - Develop. Program
TASK 11 - Coordination
Study Committee Meetings
TASK 12. Public Participation Program
Workshops
Newsletters
TASK 13 - Documentation
.TASK 14 - Respond to Comments
AvPlan EXHIBIT
BR&R PROJECT SCHEDULE A-2
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