12/15/2010 AgreementDANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: December 20, 2010
TO: Lisa Tennyson
Grants Management
FROM: Pamela G. Hanco k, C.
At the December 15, 2010, Board of County Commissioner's meeting the Board granted
approval rd authorized execution of (Item C2) Interlocal Agreements with the City of Key
West, the City of Marathon and Islamorada related to their partnerships with the County in the
State Energy Grant from Florida Energy and Climate Commission (Grant #ARSO10)
Enclosed is a duplicate original of each of the above -mentioned for you handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File✓
INTERLOCAL AGREEMENT BETWEEN MONROE COUNTY AND
THE CITY OF MARATHON, FOR JOINT PARTICIPATION IN GRANT AGREEMENT
NO.ARS 010
THIS INTERLOCAL AGREEMENT is made and entered into this 15 day of D 2 e e cM k94- K
2010, by and between the MONROE COUNTY BOARD OF COMMISSIONERS, a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040
("COUNTY") and the CITY OF MARATHON, whose address is 9805 Overseas Highway, Marathon,
Florida 33050
WITNESSETH
WHEREAS, the STATE OF FLORIDA, EXECUTIVE OFFICE OF THE GOVERNOR,
FLORIDA ENERGY AND CLIMATE COMMISSION ("COMMISSION") has entered into a Grant
Agreement NO. ARS010 ("Grant Agreement") with the COUNTY to provide financial assistance for the
Energy Efficiency and Conservation Project in which the COUNTY is the named grantee on the Grant
Agreement, and
WHEREAS, the United States Department of Energy (USDOE) awarded funding to the
COMMISSION pursuant to USDOE through the American Recovery and Reinvestment Act (ARRA)
Grant Agreement No. DE-E0000241, and
WHEREAS, the COUNTY and the CITY developed a mutual project, which would include
mutual participation with various entities to assist both the incorporated and unincorporated areas of the
Florida Keys to improve energy conservation for the citizens of Monroe County, and
WHEREAS, the CITY has agreed to participate along with the COUNTY under the Grant
Agreement No. ARS010; and the CITY has developed certain project tasks for the benefit of its citizens.
The CITY agrees to participate, contribute its resources pursuant to the requirements of the Grant
Agreement in order to secure funding for the project tasks defined by the CITY.
WHEREAS, the sole purpose of this Interlocal Agreement is to define the contributions of the
parties under the Grant Agreement, and
WHEREAS, CITY acknowledges that COUNTY will serve as the grantee/recipient under the
Grant Agreement, and
WHEREAS, CITY hereby agrees to abide by the requirements of the Grant Agreement entered
into between the COMMISSION and the COUNTY, and
WHEREAS, this Interlocal Agreement is entered into pursuant to the authority provided in
Florida Statute 163.01, known as the Florida Interlocal Cooperation Act of 1969, and
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth
herein, the COUNTY and CITY agree as follows:
INCORPORATION BY REFERENCE - The provisions of that certain document
entitled "FLORIDA ENERGY AND CLIMATE COMMISSION GRANT
AGREEMENT NO. ARSO10" (Grant Agreement) and its attachments is incorporated by
reference as Exhibit A to this Interlocal Agreement and made a part hereof as if fully set
forth in the body of the Interlocal Agreement and all laws, rules and regulations relating
thereto are also incorporated by reference.
2. PROJECT TASKS — CITY has developed certain project tasks to be funded by the
Grant Agreement, and CITY and COUNTY agree that they are to be bound by the Grant
Agreement, and CITY is responsible to provide COUNTY with all the documentation
and/reporting relative to the CITY'S project tasks which are required under the Grant
Agreement.
3. TERM - The term of this Agreement begins on the date of execution by both parties and
ends no later than April 30, 2012, the date the Grant Agreement ends unless earlier
terminated or extended under the provisions of the Grant Agreement.
4. DOCUMENT REVIEW AND COMPLIANCE — CITY agrees to comply with the
Grant Agreement and its attachments in its entirety, references in this agreement to
specific paragraphs of the Grant Agreement are for convenience only. For purposes of the
Agreement between COUNTY and CITY, any obligations called for under the Grant
Agreement to be performed by the grantee related to CITY project tasks will also apply
as if fully set out between the CITY and COUNTY.
5. RESPONSIBILITY OF CITY - CITY agrees to perform those project tasks attributable
to CITY in the Grant Agreement and to provide any matching funds either in -kind or
financial as provided in the Grant Agreement; and to provide to the COUNTY all the
required reports, attachments fully completed, invoices or other documentation required
by COMMISSION in order for CITY to be approved for reimbursement related to a
project task.
6. FUNDS — CITY acknowledges and agrees that funding for its tasks under the Grant
Agreement will be provided from the COMMISSION through the COUNTY on a
reimbursement rather than an up -front basis; and that COUNTY is not financially
responsible to CITY for funds expended by CITY which are not approved by
COMMISSION. CITY also acknowledges and agrees that expended funds will be
reimbursed as approved by the COMMISSION and related to each individual request for
reimbursement submitted to the COUNTY by the CITY All funds shall be distributed and
expended in accordance with the Grant Agreement. CITY agrees that it shall not receive
advances of any type from the COUNTY. All reimbursements to CITY are dependent on
approval of specific reimbursement requests submitted from the CITY as paid by the
COMMISSION.
7. REIMBURSEMENT. All reimbursement requests from CITY shall be submitted to
COUNTY, not directly to the COMMISSION.
(a) Reimbursement requests shall be submitted to COUNTY and properly documented
by CITY as required in the Grant Agreement. All reimbursement requests under this
Interlocal Agreement and the Grant Agreement shall be submitted using the
Attachment B of the Grant Agreement, Payment Request Summary Form, format in
detail sufficient for a proper pre -audit and post -audit thereof. CITY shall submit to
COUNTY a properly completed Attachment B, Payment Request Summary Form,
with supporting documentation of allowable costs, including the final reimbursement
request, as described in paragraph 4.1). of the Grant Agreement.
(b) CITY agrees and acknowledges that pursuant to the Grant Agreement at paragraph
4.C., ten percent (10%) of each approved reimbursement request shall be retained by
the COMMISSION pending the compliance with Section 8 of the Grant Agreement,
and that this amount will not be distributed to CITY prior to being received by
COUNTY.
(c) If a Request for Reimbursement from CITY does not comply with the Grant
Agreement requirements under the Grant Agreement the COUNTY will confer with
CITY to identify what the COMMISSION requires in order for the CITY to be able
to comply and receive reimbursement. It is the responsibility of the CITY to provide
the necessary documentation or other requirements.
(d) COUNTY shall promptly submit all Payment or Reimbursement Requests received
from CITY to the COMMISSION. Upon distribution of funds from the
COMMISSION to the COUNTY, the COUNTY shall promptly distribute the
reimbursement received from the COMMISSION to the CITY for items related to the
individual reimbursement request being paid by the COMMISSION.
(e) All reimbursements under the Grant Agreement shall be in compliance with the laws,
rules, and regulations applicable to the expenditure of State and Federal funds. The
State of Florida guidelines for allowable costs include, but not limited, to the Florida
Department of Financial Services' Reference Guide for State Expenditures located at
http://www.myfloridacfo.com. Federal program guidelines for allowable costs and
related topics are listed in Attachment E of the Grant Agreement, Federal
Regulations, and Attachment F of the Grant Agreement, Federal Funding Grantee,
Sub -grantee, and Contractor Provisions. The CITY shall provide to COUNTY a
detailed listing of expenditures made under the Grant Agreement as support for the
Payment Request Summary Form. The listing shall include, at a minimum, a
description of the goods or services purchased, date of the transaction, check, or
voucher number, amount paid and vendor name.
(f) In addition, to the requirements contained in paragraphs 4.C. & D of the Grant
Agreement, the COMMISSION may periodically request additional proof of a
transaction to evaluate the appropriateness of costs to the Grant Agreement pursuant
to State of Florida guidelines. When requested by the COMMISSION related to a
transaction performed by the CITY, the CITY shall provide the required information
to COUNTY within 20 calendar days of such request, so that COUNTY can comply
with the Grant Agreement and provide this information to the COMMISSION within
30 calendar days of receipt of such request pursuant to paragraph 4.E. of the Grant
Agreement.
8. REPORTING — The Grant Agreement requires various reports, including but not limited
to Monthly Progress Reports, Annual Reports, and Final Reports. CITY shall complete
reports, provide documents or information as requested by COUNTY in the manner
described in the Grant Agreement for the project tasks under its control and for its
benefit. CITY recognizes that failure to comply with the reporting jeopardizes funding
for the entire grant for CITY, COUNTY and for other cities. CITY agrees to complete
Monthly Reports in a timely manner and to provide the reports, documents or information
documents or information to COUNTY at least 48 hours before the Monthly report is due
from the COUNTY to the COMMISSION, at least 5 calendar days before the Annual
documents or information report is due from the COUNTY to the COMMISSION, and at
least 5 calendar days before the Final Report is due from the COUNTY to the
COMMISSION.
9. COMPLIANCE MONITORING — CITY agrees to cooperate with the COUNTY and
to participate in any compliance monitoring which may be required pursuant to the Grant
Agreement, including but not limited to the requirements of paragraph 10 of the Grant
Agreement. CITY further agrees to provide to the COUNTY the documentation required
by the COMMISSION related to CITY'S project tasks due to compliance monitoring.
10. TERMINATION — If the COMMISSION terminates the Grant Agreement, this
Interlocal Agreement will automatically be terminated; termination by COMMISSION is
set out in the Grant Agreement, including but not limited to, paragraphs IOC, 11, 12, 13,
14, and 15. Termination may also occur by mutual agreement of the parties. COUNTY
shall provide CITY with any written notice of termination of the Grant Agreement
received from the COMMISSION within five (5) days of receipt of said termination
notice.
11. NOTICES - Whenever either party desires to give notice unto the other, it must be given
by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY:
County Administrator
1100 Simonton Street
Key West, Florida 33040
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR CITY:
City Manager
9805 Overseas Highway
Marathon, Florida, 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
12. UNAVAILABILITY OF FUNDS - If the COUNTY learns that funding cannot be
obtained under the Grant Agreement or cannot be continued at a level sufficient to allow
for the services specified herein, this Interlocal Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in
person or by mail to the CITY at its address specified above. The parties acknowledge
that the COUNTY has no funding without the funding by the COMMISSION and agree
that the COUNTY has no liability for funds expended by the CITY that were not covered
for any reason by the COMMISSION.
13. PERFORMANCE AND OBLIGATION — The COUNTY'S performance and
obligation to pay under this Interlocal Agreement is contingent upon an annual
appropriation by the Board of County Commissioners and upon the COMMISSION'S
performance and obligation to pay under the Grant Agreement which is contingent upon
annual appropriation by the Legislature of the State of Florida and the availability of
federal funding for the specific purpose of funding the COMMISSION'S obligations
under the Grant Agreement. In the event of a State revenue shortfall, withdrawal of State
budget authorization and/or rescission of federal funding, the total funding will be
reduced accordingly. The COMMISSION, in accordance with direction from the
Governor and/or the Florida Legislature, shall be the final determiner of the availability
of any funds.
14. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Interlocal Agreement, the CITY shall abide by all statutes, ordinances,
rules, and regulations pertaining to, or regulating the provision of, such services,
including those now in effect and hereafter adopted. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this agreement.
15. MAINTENANCE OF BOOKS AND RECORDS - CITY agrees to maintain books,
records, and documents directly pertinent to performance under the Grant Agreement and
this Interlocal Agreement in the same manner as set out in paragraph 17 of the Grant
Agreement. CITY agrees to provide access to_ the books, records, and documents to the
COUNTY in order for the COUNTY to comply with the Grant Agreement.
16. SUBCONTRACTING — Parties may hire contractors to achieve the individual project
tasks applicable to their jurisdiction under the Grant Agreement. CITY agrees to comply
with, and to include in subcontracts, all the applicable federal, state, and local health and
safety rules and regulations required in the Grant Agreement or this Interlocal
Agreement.
17. FLORIDA STATUTE SECTION 768.28 — Each party agrees that it shall be solely
responsible for the negligent or wrongful acts of its employees and agents. However,
nothing contained herein shall constitute a waiver by either party of its sovereign
immunity or the provisions of Section 768.28, Florida Statutes.
18. DISPUTES - COUNTY and CITY agree that they will seek to resolve any disputes
between them regarding their responsibilities as soon as possible and at the lowest level
reasonable, in order to conserve the resources of the parties. The parties further agree to
use their best efforts to assure speedy and non -confrontational resolution of any and all
disputes between them. In the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation of this
Interlocal Agreement, the prevailing party shall be entitled to reasonable attorney's fees
and court costs, as an award against the non -prevailing party, and shall include attorney's
fees and courts costs in appellate proceedings, as an award against the non -prevailing
party. Mediation proceedings initiated and conducted pursuant to this Interlocal
Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual
and customary procedures required by the circuit court of Monroe County.
19. AMENDMENT AND ASSIGNMENT - No agent, employee, or other representative of
either party is empowered to modify or amend the terms of this Interlocal Agreement,
unless executed with the same formality as this document with approval of the
COMMISSION. This Interlocal Agreement or duties under the Grant Agreement shall
not be assignable by either party unless such assignment is first approved by the
COMMISSION.
20. SEVERABILITY - If any term, covenant, condition or provision of this Interlocal
Agreement (or the application thereof to any circumstance or person) shall be declared
invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining
terms, covenants, conditions and provisions of this Agreement, shall not be affected
thereby; and each remaining term, covenant, condition and provision of this agreement
shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this Agreement.
COUNTY and CITY agree to reform the Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken
provision.
21. INDEPENDENT CONTRACTORS, WORKERS COMPENSATION —
(a) CITY and its employees, volunteers, agents, vendors and subcontractors shall be and
remain independent contractors and not agents or employees of the COUNTY or the
COMMISSION with respect to all of the acts and services performed by and under the
terms of this agreement. COUNTY and its employees, volunteers, agents, vendors and
subcontractors shall be and remain independent contractors and not agents or employees
of the CITY or the COMMISSION with respect to all of the acts and services performed
by and under the terms of this Interlocal Agreement.
(b) CITY will be self -insured against or will secure and maintain during the life of this
agreement, Workers Compensation for all of its employees connected with the work of
this agreement. CITY shall require their subcontractors similarly to provide Workers
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CITY. Such coverage shall comply fully with
Florida's Worker's Compensation Law. This Agreement shall not in any way be
construed to create a partnership, association or any other kind of joint undertaking,
enterprise or venture between the parties.
22. WAIVER OF PROVISIONS - The failure of either party to this Interlocal Agreement
to object to or to take affirmative action with respect to any conduct of the other which is
in violation of the terms of this agreement shall not be construed as a waiver of the
violation or breach, or of any future violation, breach or wrongful conduct.
23. PROCESS FOR APPROVAL - This Interlocal Agreement shall be approved by the
CITY initially and after approval by the CITY shall be presented to the Board of County
Commissioners for approval of the COUNTY. The Interlocal Agreement may be
executed in several counterparts, each of which shall be deemed an original and such
counterpart shall constitute one and the same instrument.
24. AUTHORITY - Each party represents and warrants to the other that the execution,
delivery, and performance of this Agreement have been duly authorized by all necessary
governmental action, as required by law.
25. ENTIRE AGREEMENT -
(a) It is understood and agreed that the entire agreement of the parties is contained herein
and that this Interlocal Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this Interlocal
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WIT1 .:F.. , the parties to this Interlocal Agreement have caused their names to be
affixed laat "1 ' icers thereof for the purposes herein expressed at Monroe County, Florida,
1'
on the fi} above.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
L titi�Y s ��
o A'IWEST IANN. OLH GE, Clerk
c gy2.' By: �4A- �-z�7-'
Deputy Jerk Ma or/Chairman
c::: —_
CD U- Ded: Date: DEC 1 5 2010
U
-i ' `'r- MONRO COUNTY ATTORNE 1
LL- C%�J �--} ._.= OVE AS TO FO M
NATI £ENE W. CASSEL
SSISTANT COUt(TY A7pRNEY
// 7✓-- I
CITY OF MARATHON
By: d
Ginger Inead,Mayor
Date: v V k D
Attest:
City Clerk
Approved As To Form And Legal Sufficiency For The Use
And Reliance Of Tie CjtjOf Marathon, Florida Only:
City
#545745 vl
Sponsored by: Hemstadt
CITY OF MARATHON, FLORIDA
RESOLUTION 2010-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MARATHON, FLORIDA APPROVING AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF MARATHON AND MONROE COUNTY FOR
JOINT PARTICIPATION IN GRANT AGREEMENT NO. ARS 010 IN
THE AMOUNT OF $497,535.60; AUTHORIZING THE MAYOR TO
EXECUTE THE AGREEMENT ON BEHALF OF THE CITY; AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the State of Florida, Executive Office of the Governor, Florida Energy and
Climate Commission has entered into Grant Agreement No. ARS 010 with Monroe County to
provide financial assistance for the Energy Efficiency and Conservation Project in which the
County is the named grantee on the Grant Agreement, and the United States Department of
Energy awarded funding through the American Recovery and Reinvestment Act; and
WHEREAS, the grant award is $400,000.00 with a local match requirement of
$97,535.60 for a project total of $497,535.60 (the "Grant Funding"); and
WHEREAS, Monroe County ("County"), the City of Marathon ("City"), and other local
government entities have developed a grant project list to assist both the incorporated and
unincorporated areas of the Florida Keys to improve energy conservation for the citizens of
Monroe County; and
WHEREAS, the City will use a portion of the Grant Funding to perform an energy audit
of the City's facilities, retro fitting lights on Sombrero Beach Road and retro fitting lights and
electrical components in City Parks (the "Project"); and
WHEREAS, the City and County desire to enter into an Interlocal Agreement so that the
City may receive a share of the Grant Funding for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MARATHON, FLORIDA, THAT:
Section 1. The above recitals are true and correct and incorporated herein.
Section 2. The Interlocal Agreement between the City and the County, a copy of
which is attached hereto as Exhibit "A," together with such non -material changes as may be
acceptable to the City Manager and approved as to form and legality by the City Attorney is
hereby approved. The Mayor is authorized to execute the Agreement on behalf of the City.
Section 3. This resolution shall take effect immediately upon its adoption
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF MARATHON,
FLORIDA, THIS 26" DAY OF OCTOBER, 2010.
THE CITY OF MARATHON, FLORIDA
�Iy �
�1
Ginger Sn�gd, Mayor
AYES: Keating, Ramsay, Worthington, Snead
NOES: None
ABSENT: Cinque
ABSTAIN: None
ATTEST:
Diane Clavier, City Clerk
(City Seal)
APPROVED AS TO FORM AND LEGALITY FOR THE USE
AND RELIANCE OftHE CITY OJMARATHON, FLORIDA ONLY:
City A
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
THIS AGREEMENT is entered into between the STATE OF FLORIDA, EXECUTIVE OFFICE OF THE
GOVERNOR (EOG), FLORIDA ENERGY AND CLIMATE COMMISSION whose address is 600 South Calhoun
Street, Suite 251, Tallahassee, Florida 32399-0001 (hereinafter referred to as the "Commission") and the MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS, whose address is 1100 Simonton Street, Key West, FL
33040-3110 (hereinafter referred to as "Grantee" or "Recipient"), a local government, to provide financial assistance
for the Keys Energy Conservation Initiative.
In consideration of the promises and mutual agreements contained herein, the Commission and the Grantee
acknowledge and agree as follows:
I . The United States Department of Energy (USDOE) awarded funding to the Commission pursuant to
USDOE through American Recovery and Reinvestment Act (ARRA) Grant Agreement No. DE-
EE0000241. The Grantee shall be a sub -grantee of federal financial assistance from USDOE. The Grantee
is responsible for complying with the appropriate state and federal guidelines in the performance of its
activities pursuant to this Agreement.
2. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement, its
attachments and exhibits named and incorporated by reference. For purposes of this Agreement the terms
"Grantee" and "Recipient" are used interchangeably.
3. This Agreement shall begin upon execution by both parties and end no later than March 31, 2012, inclusive.
If allowed by USDOE, this Agreement shall be effective upon execution for purposes of reimbursement of
allowable costs resulting from obligations incurred and meeting the cost share or match requirements as
described in Attachment A, Grant Work Plan. Profit to the Grantee, or any of its subgrantees, is prohibited
by 10 Code of Federal Regulations (CFR) Part 600. This Agreement may be amended to revise Attachment
A, Grant Work Plan, if additional funding is made available by the USDOE and/or the Florida Legislature.
4. A. The Grantee shall be eligible for reimbursement of allowable costs resulting from obligations
incurred during the tern of this Agreement. The Commission shall reimburse the Grantee for
allowable costs on a not more frequently than monthly cost reimbursement basis in an amount not
to exceed $2,687,288 after receipt and approval by the Commission's Grant Manager of
satisfactory reports and documentation as required in this Agreement. The parties agree that the
Grantee is responsible for providing a minimum match of $602,896 toward the project described in
Attachment A, Grant Work Plan. All cost sharing or match shall meet any applicable federal
requirements.
B. Prior written approval from the Commission's Grant Manager shall be required for changes
between approved, funded budget categories up to 10% of the total, approved Grant funds.
Approval of such changes will be contingent upon submission of a revised Project Budget. Budget
category changes greater than 10%, the addition of previously unapproved or unfunded budget
categories or the addition of previously unapproved or unfunded budget line -items, will require a
formal written amendment to the Agreement. The Commission agrees to review a request by the
Grantee to modify Attachment A, Grant Work Plan, should the Grantee find, after receipt of
competitive bids, that the project described in Attachment A, Grant Work Plan, cannot be
accomplished for the current estimated project cost. If the Commission agrees to a modification of
Attachment A, Grant Work Plan, it may be modified not to exceed the awarded funding identified
above. Any such modification would be by formal written amendment, in accordance with Section
Grant Agreement No. ARSO10, Page I of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
37. Nothing in this Section or Agreement is intended nor implies to guarantee approval of a
request to modify or adjust Attachment A, Grant Work Plan, or the available project funding.
C. All reimbursement requests under this Agreement shall be submitted using the Attachment B,
Payment Request Summary Form, format in detail sufficient for a proper pre -audit and post -audit
thereof. The Grantee shall submit a properly completed Attachment B, Payment Request Summary
Form, with supporting documentation of allowable costs, including for the final reimbursement
request, as described below in paragraph 4.D. Ten percent of each approved reimbursement
request shall be retained by the Commission pending Grantee's compliance with Section 8.
D. All reimbursements under this Agreement shall be in compliance with the laws, rules and
regulations applicable to the expenditure of State and federal funds. The State of Florida guidelines
for allowable costs include, but are not limited, to the Florida Department of Financial Services'
Reference Guide for State Expenditures located at htty://www.myfloridacfo.com. Federal program
guidelines for allowable costs and related topics are listed in Attachment E, Federal Regulations
and Attachment F, Federal Funding Grantee, Sub -grantee and Contractor Provisions. The Grantee
must provide a detailed listing of expenditures made under this Agreement as support for the
Payment Request Summary Form. The listing shall include, at a minimum, a description of the
goods or services purchased, date of the transaction, check or voucher number, amount paid and
vendor name. All requests for reimbursement of travel expenses shall be in accordance with the
travel requirements including mandated forms required by Section 112.061, Florida Statutes.
E. In addition to the requirements contained in paragraphs 4.0 & D above, the Commission may
periodically request additional proof of a transaction to evaluate the appropriateness of costs to the
Agreement pursuant to State of Florida guidelines. When requested, this information must be
provided within 30 calendar days of such request.
5. The Commission's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature of the State of Florida and the availability of federal funding for the
specific purpose of funding the Commission's obligations under this Agreement. In the event of a State
revenue shortfall, withdrawal of State budget authorization and/or rescission of federal funding, the total
funding may be reduced accordingly. The Commission, in accordance with direction from the Governor
and/or the Florida Legislature, shall be the final determiner of the availability of any funds.
6. The Grantee shall submit, using Attachment C, Monthly Progress Report, monthly updates. to describe the
project progress, work performed, problems encountered, problem resolution, schedule updates and
proposed work for the next reporting period. Attachment B, Payment Request Summary Form may not be
submitted more frequently than on a monthly basis and must be accompanied by an Attachment C, Monthly
Progress Report, for the corresponding month. Attachment C, Monthly Progress Reports shall be submitted
to the Commission no later than three calendar days following the completion of the monthly reporting
period. The Commission's Grant Manager may request additional information if the Commission's Grant
Manager determines it is necessary. The Commission's Grant Manager shall have ten calendar days to
review deliverables and payment requests submitted by the Grantee.
The Grantee shall submit an Annual Report 15 calendar days after the end of the first year of the project, if
the term of the project exceeds one year. The Annual Report shall provide a narrative detailing and
evaluating the accomplishments and impact of the project in the prior twelve months. The Annual Report
shall follow the format described in Attachment K, Annual Report.
The Grantee shall also submit a Final Report 15 calendar days prior to the expiration date of the Agreement.
The Final Report will provide a final narrative detailing and evaluating the accomplishments and impact of
the project. The Final Report will include an evaluation of the energy savings directly attributable to the
project, projections of estimated energy savings expected to accrue from the project and policy
recommendations, which may be helpful in implementing other projects of a similar nature. Pursuant to
Grant Agreement No. ARSO10, Page 2 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
paragraph 4.C, 10% of the total Agreement amount identified in paragraph 4.A will be withheld until
receipt and approval of the Final Report.
Each party agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and
agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign
immunity or the provisions of Section 768.28, Florida Statutes.
10. A. Commission staff will perform compliance monitoring during the term of the Agreement, in
addition to the review of Monthly Progress Reports, but not less than once a year, to ensure
Agreement compliance. Monitoring shall include, but not be limited to, periodic review of
compliance with Agreement service delivery, as described in Attachment A, Grant Work Plan as
documented in Attachment C, Monthly Progress Reports and also which includes a review of all
Agreement requirements including the Attachments. The Commission reserves the right for any
Commission staff to make scheduled or unscheduled, announced or unannounced compliance
monitoring visits at any site where services are delivered pursuant to this Agreement.
B. For each on -site compliance monitoring visit, Commission staff will provide an oral exit interview
and a written monitoring report to the Grantee.
C. If issues of non-compliance are identified in the monitoring report, a written Corrective Action
Plan (CAP) may be required of the Grantee. If required, the CAP shall be submitted to the
Commission's Grant Manager within ten calendar days of receipt of the monitoring report. If a
CAP is required of the Grantee, failure to correct deficiencies after thirty calendar days from the
date -of -receipt of a written monitoring report notating the deficiencies may result in a
determination of breach of Agreement and termination of services. If a CAP is not required of the
Grantee, the Commission may proceed under Section 11 and/or Section 14.
11. The Commission may terminate this Agreement at any time in the event of the failure of the Grantee to
fulfill any of its obligations under this Agreement. Prior to termination, the Commission shall provide 30
calendar days written notice of its intent to terminate and shall provide the Grantee an opportunity to
consult with the Commission regarding the reason(s) for termination. If this Agreement is terminated, the
Commission shall only pay for those acts satisfactorily completed under this Agreement prior to the date of
termination. The Commission shall not pay the Grantee for any work performed after such termination,
except as described in Section 14.F.
12. The Commission may terminate this Agreement for convenience by providing the Grantee with 30
calendar days written notice. If this Agreement is terminated, the Commission shall only pay for those
acts satisfactorily completed under this Agreement prior to the date of termination. The Commission shall
not pay the Grantee for any work performed after such termination, except as described in Section 14.F.
13. This Agreement may be unilaterally terminated by the Commission for refusal by the Grantee to allow
public access to all documents, papers, letters or other material made or received by the Grantee in
conjunction with this Agreement, unless the records are exempt from Section 24(a), Article I of the Florida
Constitution and Chapter 119, Florida Statutes. If this Agreement is terminated, the Commission shall only
pay for those acts satisfactorily completed under this Agreement prior to the date of termination. The
Commission shall not pay the Grantee for any work performed after such termination, except as described
in Section 14.F.
14. If the Grantee materially fails to comply with the terms and conditions of this Agreement, including any
Federal or State statutes, rules or regulations, applicable to this Agreement, the Commission may take one
or more of the following actions, as appropriate for the circumstances.
A. Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
Grant Agreement No. ARS010, Page 3 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
B. Disallow (that is deny both use of funds and any applicable matching credit for) all or part of the
cost of the activity or action not in compliance.
C. Wholly or partly suspend or terminate this Agreement.
D. Withhold further awards for the project or program.
E. Take other remedies that may be legally available.
F. Costs of the Grantee resulting from obligations incurred by the Grantee during a suspension or
after termination of the Agreement are not allowable unless the Commission expressly authorizes
them in the notice of suspension or termination.
G. The remedies identified above, do not preclude the Grantee from being subject to debarment and
suspension under Presidential Executive Orders 12549 and 12689.
15. A. In accordance with Presidential Executive Order 12549, Debarment and Suspension (10 CFR Part
606, later moved to 2 CFR Part 901), the Grantee shall agree and certify that neither it, nor its
principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and, that the Grantee shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction, unless authorized in writing by USDOE to the Commission.
B. Upon execution of this Agreement by the Grantee, the Grantee shall complete, sign and return a
copy of Attachment G, Certification Regarding Debarments, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Federally Funded Transactions.
C. As required by paragraphs A and B above, the Grantee shall include the language of this Section
and Attachment G, Certification Regarding Debarments, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Federally Funded Transactions, in all subcontracts and sub -grants or lower
tier agreements executed to support the Grantee's work under this Agreement.
16. The Grantee shall maintain books, records and documents directly pertinent to performance under this
Agreement in accordance with generally accepted accounting principles. The Commission, the State of
Florida, USDOE or their authorized representatives shall have access to such records for audit purposes
during the term of this Agreement and for five years following Agreement completion. In the event any
work is subcontracted, the Grantee shall similarly require each subcontractor to maintain and allow access
to such records for audit purposes.
17. A. The Grantee shall retain and maintain all records referenced in Section 16 and make such records
available for an audit as may be requested. Such records shall include independent auditor
working papers, books, documents and other evidence, including but not limited to, vouchers, bills,
invoices, requests for payment and other supporting documentation, which, according to generally
accepted accounting principles, procedures and practices, sufficiently and properly reflect all
program costs expended in the performance of this Agreement.
B. The Grantee agrees to comply with the audit requirements of Section 215.97, Florida Statutes, and
those found in Attachment D, Special Audit Requirements as applicable.
C. The Grantee shall include the audit and record keeping requirements described above and in
Attachment D, Special Audit Requirements, in all subcontracts and assignments with sub -grantees
of funds according to Section 215.97, Florida Statutes. For purposes of this Agreement, "sub -
recipient" shall be defined in accordance with Section 215.97(2)(x), Florida Statutes.
Grant Agreement No. ARS010, Page 4 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
D. The Grantee must provide copies of any audit referencing this Agreement, the audit transmittal
letter, and any response to such audit to the Commission within 30 calendar days of its receipt. The
Grantee should confer with its chief financial officer, audit director or contact the Commission for
assistance with questions pertaining to the applicability of these requirements.
18. A. The Grantee may subcontract work under this Agreement upon the condition that each Attachment
C, Monthly Progress Report, contains a current list of subcontractors, the amount of each
subcontract and a short description of work to be performed by that subcontractor. The Grantee
shall be solely responsible for all work performed and all expenses incurred in connection with the
development and implementation of the services, programs and activities under this Agreement
whether directly performed or by subcontract.
B. The Grantee shall not enter into subcontracts in which the Commission or USDOE could be held
liable to a subcontractor for any expenses or liabilities. The Grantee shall defend and hold the
Commission and USDOE harmless of any liabilities, as applicable by Florida laws, incurred under
any of the subcontracts entered into by the Grantee. The Grantee shall be liable for all work
performed and all expenses incurred as a result of any subcontract.
C. The Grantee is encouraged to use small businesses, including minority, woman and service -
disabled veteran -owned businesses as subcontractors or sub -vendors under this Agreement. The
Grantee shall report to the Commission in each, Attachment C, Monthly Progress Report, its
expenditures with minority, woman and service -disabled veteran -owned businesses. The directory
of State of Florida certified minority, woman and service -disabled veteran -owned businesses can
be accessed from the website of the Department of Management Services, Office of Supplier
Diversity. The Attachment C, Monthly Progress Report, shall contain the names and addresses of
the minority, woman and service -disabled veteran -owned businesses; the aggregate dollar figure
disbursed that month for each business; the time period; type of goods or services and whether the
business is minority, woman or service -disabled veteran -owned. If no expenditures were made to
minority, woman and service -disabled veteran -owned businesses, the Grantee shall state "None"
on that portion of the Attachment C, Monthly Progress Report.
19. The Grantee agrees to permanently refrain from using or mentioning its association with the Commission in
advertisements, letterhead, business cards, etc. The Grantee's project with the Commission may be
generally stated and described in the Grantee's professional resume. The Grantee may not give the
impression in any event or manner, that the Commission endorses or recommends the Grantee.
20. A. The Grantee certifies that no Federal appropriated funds have been paid or will be paid, on or after
December 22, 1989, by or on behalf of the Grantee, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress, in connection with the awarding, renewal,
amending or modifying of any Federal contract, grant, or cooperative agreement. If any
non -Federal funds are used for lobbying activities as described above, the Grantee shall submit
Attachment 1, Standard Form-LLL, Disclosure of Lobbying Activities, and shall file quarterly
updates of any material changes. The Grantee shall require the language of this certification to be
included in all subcontracts, and all subcontractors shall certify and disclose accordingly. [10 CFR
Part 601 ]
B. In accordance with Section 216.347, Florida Statutes, the Grantee is hereby prohibited from using
funds provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch
or a State agency.
C. Pursuant to the Lobbying Disclosure Act of 1995, any organization described in Section 501(c)4 of
the Internal Revenue Code of 1986 shall not be eligible for subgrants under this Agreement, unless
Grant Agreement No. ARS010, Page 5 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
such organization warrants that it does not, and will not, engage in lobbying activities prohibited
by the Act as a special condition of the subgrant. This restriction does not apply to loans made
pursuant to approved revolving loan programs or to contracts awarded using proper procurement
procedures.
21. The Grantee shall comply with all applicable federal, state and local rules and regulations. The Grantee
acknowledges that this requirement includes compliance with all applicable federal, state and local health
and safety rules and regulations. The Grantee further agrees to include this provision in all subcontracts
issued as a result of this Agreement.
22. The Grantee agrees to comply with, and include as appropriate in subcontracts, the applicable regulations
listed in Attachment E, Federal Regulations, and the provisions contained in Attachment F, Federal Funding
Grantee, Sub -grantee and Contractor Provisions.
23. The Commission's Grant Manager for this Agreement is identified below.
Commission Grant Manager: Mandy Norman
Florida Energy and Climate Commission
Executive Office of the Governor
600 South Calhoun Street, Suite 251
Tallahassee, FL 32399-0001
Telephone No.:
850487-3800
Fax No.:
850-922-9701
E-mail Address:
Mand .normanam orida.com
24. The Grantee's Representative for this Agreement is identified below.
Lisa Tennyson
Monroe County Board of County Commissioners
Grants Administrator
1100 Simonton Street
Key West, FL 33040-3110
Telephone No.:
305-2924444
Fax No.:
305-2924515
E-mail Address:
Tennyson -list"- monroecoun -fl. ov
Grantee D-U-N-S :
073876757
Grantee CCR Registration
Expiration Date:
5/21/2011
25. To the extent required by law, the Grantee will be self -insured against, or will secure and maintain during
the life of this Agreement, Workers' Compensation Insurance for all of its employees connected with the
work of this project. The Grantee shall require the subcontractor similarly to provide Workers'
Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Grantee. Such self-insurance program or insurance coverage shall comply fully
with the Florida Workers' Compensation law. The Grantee shall provide, and cause each subcontractor to
provide, adequate insurance satisfactory to the Commission, for the protection of its employees not
otherwise protected if any class of employees engaged in hazardous work under this Agreement is not
protected under Workers' Compensation statutes.
Documentation of all insurance coverage(s) required below, shall be submitted by the Grantee to the
Commission. Upon expiration of documented proof of insurance coverage, the Grantee shall submit proof
of continued insurance coverage to the Commission within 30 calendar days of insurance coverage
expiration.
Grant Agreement No. ARS010, Page 6 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
26. The Grantee, as an independent contractor and not an agent, representative, or employee of the
Commission, agrees to carry adequate liability and other appropriate forms of insurance. The Commission
shall have no liability except as specifically provided in this Agreement.
27. The Grantee covenants that it presently has no interest and shall not acquire any interest which would
conflict in any manner or degree with the performance of services required.
28. The Grantee is authorized to purchase five current model vehicles, for use in performing the services
described in Attachment A, Grant Work Plan. The Grantee must obtain written approval, in advance, of the
vehicle type proposed for purchase and shall produce at least two written quotes for comparable vehicles
prior to the vehicle purchase being authorized by the Commission.
Upon satisfactory completion of this Agreement, with Commission approval, the Grantee may retain
ownership of the non-expendible personal property or equipment purchased under this Agreement.
However, the Grantee shall complete and sign Attachment J, Property Reporting Form, and submit it to the
Commission as an attachment to the Attachment B, Payment Request Summary Form, in which these costs
are documented for reimbursement or match. The following terms shall apply:
A. The Grantee shall have use of the non -expendable personal property or equipment for the
authorized purposes of the contractual arrangement as long as the required work is being
performed.
B. The Grantee is responsible for the implementation of adequate maintenance procedures to keep the
non -expendable personal property or equipment in good operating condition.
C. The Grantee is responsible for the implementation of manufacturer required maintenance
procedures to keep the vehicles in good operating condition.
D. The Grantee shall secure and maintain comprehensive collision and general automobile liability
coverage for the vehicles during the term of this Agreement. The Grantee is responsible for any
applicable deductibles.
E. The Grantee is responsible for any loss, damage, or theft of, and any loss, damage, or injury caused
by the use of, non -expendable personal property or equipment purchased with state funds and held
in his possession for use in a contractual arrangement with the Commission.
F. The Grantee is responsible for the purchase of, and shall maintain a current State of Florida tag and
registration for all vehicles purchased under the Agreement.
29. The employment of unauthorized aliens by any Grantee/vendor is considered a violation of Section 274A(e)
of the Immigration and Nationality Act. If the Grantee/vendor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation of this Agreement. The Grantee shall be responsible
for including this provision in all subcontracts with private organizations issued as a result of this
Agreement.
30. A. No person on the grounds of race, creed, color, national origin, age, sex or disability shall be
excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to
discrimination in performance of this Agreement.
Grant Agreement No. ARM0, Page 7 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
B. The Grantee agrees to comply with 10 CFR Part 1040 "Nondiscrimination in Federally Assisted
Programs."
C. The Grantee affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes,
and that at no time has the Grantee been placed on the Discriminatory Vendor List. The Grantee
further agrees that it shall not violate such law and acknowledges and agrees that placement on the
list during the term of this Agreement may result in the termination of this Agreement.
D. The Grantee affirms that it is aware of the provisions of Section 287:133(2)(a), Florida Statutes,
and that at no time has the Grantee been convicted of a Public Entity Crime. The Grantee agrees
that it shall not violate such law and further acknowledges and agrees that any conviction during
the term of this Agreement may result in the termination of this Agreement. The Grantee shall
insert a provision in accordance with this paragraph in all subcontracts for services in relation to
this Agreement.
31. Land acquisition is not authorized under the terms of this Agreement.
32. A. If the Grantee brings to the performance of this Agreement pre-existing intellectual property, the
Grantee shall retain all rights and entitlements to that pre-existing intellectual property.
B. All patent rights, copyrights, and data rights must be in accordance with 10 CFR Part 600 as
referenced in Attachment H, Intellectual Property Provisions.
C. If, during the course of the Agreement, the Grantee modifies a pre-existing invention to the point
where it is a new invention, patentable in its own right, or if any discovery or subject invention
arises or is developed in the course of, or as a result of, work or services performed under this
Agreement, or in any way connected herewith, the Grantee shall retain the entire right, title, and
interest to each discovery or subject invention, subject to the provisions of this Section. With
respect to any subject invention in which the Grantee retains title, the Commission shall have a
royalty -free, nonexclusive, transferable, irrevocable, paid up license to practice or have practiced
for, or on behalf of, the Commission or the State of Florida the subject invention and sublicense
the same.
D. In the event that any books, manuals, films, software, databases, or other copyrightable material
are produced, which are intended to be made available to the public, the Grantee shall notify the
Commission. The Commission shall have a royalty -free, nonexclusive and irrevocable right to
reproduce, publish, or otherwise use the work, and to authorize others to do the same. The Grantee
hereby grants the Commission full authority and right to modify or create derivative works of, or
allow others to modify or create derivative works on behalf of the Commission, any publications
first produced under this Agreement. Any content submitted to the Commission which is asserted
to be exempt under Florida's Public Records Act, Chapter 119, Florida Statutes, shall be clearly
marked "business proprietary", "exempt," "confidential," or "trade secret" (as applicable), with the
statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in
writing. Failure to identify any such content shall constitute a waiver of any claimed exemption,
confidentiality, or trade secret.
E. The terms and conditions specified in Section 32 shall also apply to any subcontracts made under
this Agreement. The Grantee shall be responsible for informing the subcontractor of the
provisions of this Section and obtaining disclosures.
33. The Grantee is encouraged to publish or otherwise make publicly available the results of the work
conducted under this Agreement. USDOE requires an acknowledgement of Federal support. A disclaimer
Grant Agreement No. ARS010, Page 8 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
must appear in the publication of any material, copyrighted or not, which was based on or developed under
this Agreement, as follows:
Acknowledgement: "This material is based upon work supported by the U.S. Department of
Energy and the Florida Energy and Climate Commission under Award Number DE-EE000024L"
Disclaimer: "This report was prepared as an account of work sponsored by an agency of the
United States Government. Neither the United States Government nor any agency thereof, nor any
of their employees, nor any of their contractors, subcontractors or their employees, makes any
warranty, express or implied, or assumes any legal liability or responsibility for the accuracy,
completeness, or any third parry's use or the results of such use of any information, apparatus,
product, or process disclosed, or represents that its use would not infringe privately owned rights.
Reference herein to any specific commercial product, process, or service by trade name,
trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement,
recommendation, or favoring by the United States Government or any agency thereof or its
contractors or subcontractors. The views and opinions of authors expressed herein do not
necessarily state or reflect those of the United States Government or any agency thereof."
34. The Grantee is permitted to develop software or databases under the terms and conditions of this
Agreement, including Section 32.
35. The Parties agree they will seek to resolve any disputes between them regarding their responsibilities as
soon as possible and at the lowest level reasonable, in order to conserve the resources of the Parties. The
Parties further agree to use their best efforts to assure speedy and non -confrontational resolution of any and
all disputes between them.
36. This Agreement is executed and entered into in the State of Florida and shall be construed, performed and
enforced in all respects in accordance with the laws and rules of the State of Florida. Any litigation arising
under this Agreement shall be brought in the appropriate court in Leon, County, Florida, applying Florida
Law.
37. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes,
modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced
to writing, duly signed by each of the parties and attached to the original of this Agreement, unless
otherwise provided herein.
38. The following Attachments are incorporated into this Agreement:
Attachment
A
Grant Work Plan
Attachment
B
Payment Request Summary Form
Attachment
C
Monthly Progress Report
Attachment
D
Special Audit Requirements
Attachment
E
Federal Regulations
Attachment
F
Federal Funding Grantee, Sub -grantee and Contractor Provisions
Attachment
G
Debarment and Suspension Form
Attachment
H
Intellectual Property Provisions
Attachment
I
Disclosure of Lobbying Activities
Attachment
J
Property Reporting Form
Attachment
K
Annual Report
Grant Agreement No. ARSO10, Page 9 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year last written
below.
MONROE COUNTY BOARD
OF COUNTY COMMISSIONERS
By:
Sylvia Murphy
County Mayor
Date:
d :•,' EI_
STATE OF FLORIDA, EXECUTIVE OFFICE OF
THE GOVERNOR, Florida Energy and Climate Commission
By:
Alexander Mack
Program Administrator
Date:
Grant Agreement No. ARS010, Page 10 of 65
ATTACHMENT A
GRANT WORK PLAN
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
A. PROJECT TITLE: Keys Energy Conservation Initiative
B. PROJECT LOCATION: Monroe County, Florida
C. PROJECT BACKGROUND:
Monroe County will implement a comprehensive energy savings project, in partnership with the City of Key West,
City of Marathon and Islamorada, Village of Islands, which will include several cross -jurisdictional and individual
community energy savings activities.
The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit
96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and
education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and
Conservation Strategy (EELS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles.
Affordable Residential Solar Water Heaters
The Grantee, in partnership with Habitat for Humanity (H4H), will install or replace conventional hot water heaters
with solar hot water heaters in low to moderate income households. The Grantee will also issue rebates for solar
water heaters. This component of the conservation initiative will be coordinated with NexGENergy and Monroe
County's Weatherization program.
Energy Efficiency Educational Video Communication and Outreach
The Grantee will facilitate the production of a 15-minute video and radio segment for National Public Radio (NPR)
to highlight the Keys Energy Conservation Initiative 2010. The educational and outreach materials will be available
on local government websites and television channels. The materials will be disseminated by CD, DVD and email.
Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency
measures. Outreach components of this project will increase the number of Green Living and Education (GLEE)
Certified Green Business Partnerships by 100%.
Retrofit Local Park Ball Field Lighting
The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the
Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira
Football Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West.
Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit
Phase 1: Greenhouse Gas (GHG) Emissions Inventory — The Grantee will select a consultant to conduct a
greenhouse gas emissions inventory for the City of Marathon. A final report will document the results and
recommended strategies for implementation.
Phase 2: Energy Audits — The Grantee will hire a consultant to conduct community residential and commercial
energy audits and an energy audit for City facilities in the City of Marathon. The results of the studies will be made
available to residents and the business community.
Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach
Road street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights.
Grant Agreement No. ARSO10, Page 11 of 65
ATTACHMENT A
GRANT WORK PLAN
,EECS Development
The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff
members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy
will identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing
mechanisms and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant
period.
County Facilities Energy Audit and Retrofit
The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County
facilities, located in Key West, with a total square footage of 197,823 and an annual energy cost of $534,019. An
energy audit will allow the Grantee to develop base -line energy use and an in-depth report of quantifiable energy
conservation recommendations to determine the most cost effective improvements and to ensure the best possible
use of the retrofit funds. The building retrofits will emphasize efficiency and may include retrofit lighting,
insulation, heating, ventilation and air-conditioning (HVAC) upgrades, training programs for operation and facility
users and monitoring systems.
Hybrid Vehicle Purchase
The Grantee will reduce GHG emissions by upgrading the County fleet with five hybrid electric vehicles which
represents 10% of the administrative fleet. The vehicles will replace five conventional gas -powered vehicles.
Replacement of Street Lighting Poles
The Grantee will replace interior street lighting, dog park lighting and security lighting in Founders Park and the
Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of
stripping 90 existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing
poles for new solar heads to be installed, adjusting and strengthening mounts, adding mounting brackets and
installation of solar heads. In addition, 10 new light poles will be installed at Plantation Hammock Preserve,
Plantation Tropical Reserve, Hurricane Monument and Library Parks. The parks to receive retrofits through this
component of the project are located in Islamorada. Village of Islands.
D. PROJECT OBJECTIVES:
• Objective 1: To reduce power consumption within the county by procuring and installing residential solar
water heaters in a minimum of 20 low or moderate income households.
• Objective 2: To create an educational workshop for commercial and residential energy efficiency measures
and a 15-minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010.
• Objective 3: To reduce power consumption within the county by procuring and installing energy efficient
outdoor sports lighting in six public parks.
• Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions
inventory, energy audits and 250 outdoor lighting retrofits for the City of Marathon.
• Objective 5: To reduce fossil fuel emissions in transportation, building, and other applicable public and
private sectors by developing and implementing an Energy Efficiency and Conservation Strategy.
• Objective 6: To reduce power consumption within the county by implementing energy efficiency measures
as recommended by an energy audit of four county facilities.
• Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle
fleet with hybrid electric vehicles.
• Objective 8: To reduce the annual power consumption within the county by procuring and installing 100
solar powered light emitting diode (LED) street lighting poles.
Grant Agreement No. ARSO10, Page 12 of 65
ATTACHMENT A
GRANT WORK PLAN
E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power
consumption therefore reducing utility charges and equipment maintenance fees. The following tasks will be
performed in order to meet the project objectives outlined above.
Task 1 - Affordable Residential Solar Water Heaters (Objective 1):
• Task la: Select a vendor following the procurement procedures outlined in 10 CFR 600, for solar water heater
purchase and installation
• Task lb: Coordinate with H4H to establish an eligible homeowner application
• Task 1c: Select a vendor, negotiate and execute contract
• Task 1c: Oversee installation of solar water heaters in 20 qualified affordable homes
• Task ld: Coordinate with Keys Energy to provide solar water heater rebates of $450 each
• Task le: Submit a report to the Commission including photographs of the installed solar water heaters, utility
bills documenting energy reduction, a list of applicants and invoices from both the manufacturer and the installer
Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2):
• Task 2a: Execute contract with Environmental Education Foundation
• Task 2b: Develop video content
• Task 2c: Produce video, upload to county website and provide to local governments for distribution
• Task 2d: Produce radio segment for Radio Green Earth show on NPR
• Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents
• Task 2f: Increase the number of GLEE Certified Green Business partnerships by 100%
• Task 2g: Submit a copy of all educational materials and video to the Commission documenting the energy
efficiency conservation impacts of the project
Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3):
• Task 3a: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install ballpark
lighting
• Task 3b: Oversee installation of ballpark lights in six public parks
• Task 3c: Submit a report to the Commission including photographs of the installed lighting, utility bills
documenting energy reduction, and invoices from both the manufacturer and the installer
Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4):
• Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, I) a greenhouse gas
emissions inventory, 2) a community energy audit and 3) city energy audits
• Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor
lighting
• Task 4c: Define scope of work to identify audit needs
• Task 4d: Conduct site inspections
• Task 4e: Complete data gathering and analysis for completion of 600 audits
• Task 417: Oversee installation of 250 outdoor lights
• Task 4g: An audit report will be created to establish baseline emissions inventory for a base year and for a
forecast year to identify emissions reduction targets for the forecast year and identify recommended actions,
policies and measures
• Task 4h: Submit the final audit report to the Commission and photographs of the installed lighting, utility bills
documenting energy reduction, and invoices from both the manufacturer and the installer
Task 5 - EECS Development (Objective 5):
• Task 5a: The Grantee will develop a scope of work for the EECS
• Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical
assistance consultant to assist with plan development and data
• Task 5c: Develop EECS for county facilities and operations including energy efficiency, energy conservation
and energy usage goals
• Task 5d: Provide the Commission with an electronic copy of the EECS.
Grant Agreement No. ARS010, Page 13 of 65
ATTACHMENT A
GRANT WORK PLAN
Task 6 — County Facilities Energy Audit and Retrofit (Objective 6):
• Task 6a: Select a vendor following the procurement procedures outlined in 10 CFR 600, for an engineering firm
to conduct Grade Energy Audits for four county facilities located in Key West
• Task 6b: Create a scope of work and construction bid documents based on energy audit findings
• Task 6c: Implementation and installation of energy efficiency measures as approved by the Commission and
recommended in the audit report
• Task 6d: Submit a report to the Commission including the audit report, photographs of the installed systems,
utility bills documenting energy reduction, and invoices from both the manufacturer and the installer
Task 7 - Hybrid Vehicle Purchase (Objective 7):
• Task 7a: Prepare purchase order for five hybrid vehicles following the procurement procedures outlined in 10
CFR 600.
• Task 7b: Finalize purchase of vehicles
• Task 7c: Paint and decal vehicles to increase awareness of alternative fuel vehicles
• Task 7d: Conduct a training workshop for drivers and maintenance staff
• Task 7e: Submit a report to the Commission including photographs of the hybrid vehicles, records of savings
and invoices
Task 8 - Replacement of Street Lighting Poles (Objective 8):
• Task 8a: Identify and designate locations for new light poles
• Task 8b: Select a vendor following the procurement procedures outlined in 10 CFR 600. for electricians to
retrofit 90 existing poles
• Task 8c: Obtain quotes or advertise for the purchase of 100 solar powered light fixtures
• Task 8d: Identify existing underground utilities and mark sites for new poles
• Task 8e: Award contract and purchase order for 100 fixtures
• Task 8f. Installation of new light poles
• Task 8g: Submit a report to the Commission including photographs of the installed street lighting poles, utility
bills documenting energy reduction, and invoices from both the manufacturer and the installer
F. PROJECT MILESTONES/DELIVERABLES/OUTPUTS:
The tables below identify the month of the project each task will start and be accomplished for all. eight components
of the Keys Energy Conservation Initiative.
I. Affordable Residential Solar Water Heaters
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
I
Select a vendor following the
Submit RFP to Commission
procurement procedures outlined
1
2
in 10 CFR 600, for solar water
heater purchase and installation
2
Develop application for eligible
Submit application to Commission
,
2
homeowners
3
Oversee installation of solar water
Contract executed for installation
heaters in 20 homes
and materials purchased. Copies of
3
16
invoices sent to the Commission
4
Coordinate with the
Provide homeowners with
Weatherization program to assist
recommendations
5
16
homeowners with additional
retrofits
5
Coordinate rebates with Keys
Use rebates to increase # solar
10
16
Energy
heaters to be installed
6
Final Report
Submit a report including
photographs of the installed water
18
18
heaters, utility bills and invoices
Grant Agreement No. ARSO 10, Page 14 of 65
ATTACHMENT A
GRANT WORK PLAN
Grant Agreement No. ARS010, Page 15 of 65
ATTACHMENT A
GRANT WORK PLAN
2. EnerZy Efficiency Educational Video Communication and Outreach
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
1
Execute contract with
Contract approved an signed by
Environmental Education
Board of County Commissioners
2
3
Foundation
2
Develop content and produce
Submit outline of content to
energy educational video
Commission and place on County
3
9
website
3
Produce radio segment
Radio segment broadcasted on NPR
10
12
4
Coordinate 12 technical
Training workshops and public
assistance workshops for business
educations sessions complete, a list
10
16
and residents
of attendees and evaluations forms
provided to the Commission
5
Final Report
Submit a report including
educational materials created with
18
18
funds
3. Retrofit Local Park Ball Field Lighting
No.
Task/Activity Description
Deliverables/ Outputs
start Month
Deadline
Month
1
Solicit RFP for ballpark lighting
Contractor selected for installation
1
6
of li htin
2
Oversee installation of ballpark
Lighting installed in six public
6
11
lights
parks
3
Final Report
Submit a report including
photographs of the light retrofit,
11
13
utili bills and invoices
4. Greenhouse Gas Emissions Inventory, nergy Audits and Outdoor Lighting Retrofit
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
1
Select a vendor following the
Submit RFP to Commission
procurement procedures outlined
in 10 CFR 600, 1) a greenhouse
1
4
gas emissions inventory, 2) a
community energy audit and 3)
citv energv audits
2
Select a vendor following the
Submit RFP to Commission
procurement procedures outlined
2
4
in 10 CFR 600, for outdoor
lighting installation
3
Sign contract with consultants
Consultants selected to conduct
GHG inventory, community energy
4
5
audit and city energy audit
4
Define scope of work and identify
Submit scope of work to
5
8
audit needs
Commission
5
Site inspections, measurements
Consultant will draft final report for
8
14
and data anal sis
Cit a roval
6
Oversee installation of outdoor
250 outdoor lights installed
10
14
lighting
7
Final Report
Final audit reports submitted to
15
16
Commission
Grant Agreement No. ARSO10, Page 16 of 65
ATTACHMENT A
GRANT WORK PLAN
S_ F.FC.9 nevelonment
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
I
Develop scope of work for EECS
Scope of work complete
1
3
2
Select a vendor following the
Consultant assisted with plan
procurement procedures outlined
development and data gathering
in 10 CFR 600, for a technical
3
6
assistance consultant to assist
with plan development and data
3
Develop EECS for county
SECS adopted by Board of County
facilities and operations including
Commissioners
energy efficiency, energy
6
13
conservation and energy usage
goals
4
Final Report
Final EECS submitted to
14
14
Commission
6_ County Farilitiec Fnerav Audit and Retrofit
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
1
Select a vendor following the
Agreement signed and approve by
procurement procedures outlined
Board of County Commissioners
in 10 CFR 600, for an engineering
1
2
firm to conduct Grade Energy
Audits for four county facilities
located in Key West
2
Conduct energy audit
Detailed investment grade audit
2
2
submitted to County
3
Define scope of work for retrofits
Submit scope of work to
3
6
as recommended in energy audit
Commission
4
Execute contract for facility
Board of County Commissioners
6
9
retrofits
a roval and execution
5
Complete installation of energy
Installation documentation
9
18
efficiency retrofits
complete
6
Complete measurement and
Energy saving calculations
17
18
verification
documented
7
Final Report
Submit a final report to include
evidence of energy savings as a
18
18
result of the energy audit
7_ Hvhrid Vehicle Purrhace
No.
Task/Activity Description
Deliverables/ Outputs
Start Month
Deadline
Month
I
Prepare purchase order for five
Vehicles ordered
hybrid vehicles following the
1
2
procurement procedures outlined
in 10 CFR 600.
2
Finalize purchase of vehicles and
Vehicles arrive
2
6
arrival
3
Paint and decal vehicles
Vehicles painted and decaled to
increase awareness of alternative
6
7
fuel vehicles
4
Conduct a training workshop for
Workshops and training completed
8
11
drivers and maintenance staff
5
Final Report
Submit a report to the Commission
12
12
including hotographs of the hybrid
Grant Agreement No. ARSO 10, Page 17 of 65
ATTACHMENT A
GRANT WORK PLAN
vehicles, records of savings and
invoices
Grant Agreement No. ARSO10, Page 18 of 65
ATTACHMENT A
GRANT WORK PLAN
2 V—lad-arrant of Ctraat Liohtino Pn1eR
vDeatili
No.
Task/Activity Description
Deliverables) Outputs
Start Month
Moot to
Month
1
Select a vendor following the
Electrician selected
procurement procedures outlined
1
3
in 10 CFR 600, for electricians to
retrofit 90 existing poles
2
Obtain quotes for the purchase of
Solar light fixtures purchased
3
4
solar powered light fixtures
3
Identify existing underground
Sites prepared for installation
utilities and mark sites for new
3
8
poles
4
Installation of new light poles
Light poles installed
4
8
5
Final Report
Submit a report to the Commission
including photographs of the
9
9
installed street lighting poles, utility
bills and invoices
Grant Agreement No. ARSO10, Page 19 of 65
ATTACHMENT A
GRANT WORK PLAN
G. PROJECT BUDGET:
The budget below summarizes the project by Funding Category. All dollar amounts are rounded to the nearest whole
dollar value_
Cost Share: Matching Funds and
Funding Category
Grant Funds
Other In -Kind Contributions
Funding
Source of Funds
1. Salaries
$109,614.00
$270,831.52
Monroe County, Habitat for Humanity,
OF/GITF, City of Key West GR, City of
Marathon GR, UF, Islamorada GR
2. Fringe Benefits
$32,884.00
Monroe County, UF, City of Key West GR,
$76,096.27
Islamorada GR
3. Travel (if authorized)
$0.00
$7,549.00
Monroe County
4. Supplies/Other
$8,125.00
Monroe County, Habitat for Humanity, Green
Expenses
$83,663.00
Living and Energy Education Inc, City of Key
West GR, Islamorada GR
5. Equipment
$ 111,875.00
$0.00
Keys Energy Services, Federal Tax Credit
6. Contractual Services
$2,424,790.00
Monroe County, NexGENergy, Environmental
$164,757.00
Education Foundation, KEYS Energy, City of
Marathon GR, Cameron -Cole LLC
7. Indirect (if authorized)
$0.00
$0.00
N/A
Total Project Budget
$2 687,288.00
$602,896.79
Total Project Cost
$3,290,184.79
= Grants Funds + Cost Share
Cost Share Percentage
18.3%
= Cost Share / Total Project Cost
H. TOTAL BUDGET BY TASK:
The project budget below summarizes the project by Project Task. Project Tasks correspond to the "Project
Descrintion" section. All dollar amounts are rounded to the nearest whole dollar value.
Cost Share: Matching Funds and
Project Task
Grant Funds
Omer In -Kind Contributions
Matching
Source
Funds
1
Complete Residential Solar
$130,000.00
$47,281.00
Monroe County, Habitat for Humanity
Water Heater
2
Complete Energy
$30,000.00
$105,661.00
OF/GITF, Monroe County, Green Living
Education and Outreach
and Energy Education, Inc, Environmental
Education Foundation
3
Complete Ball Park Light
$744,790.00
$113,985.42
City of Key West, KEY Energy
Retrofit
4
Complete GHG Inventory,
$400,000.00
$110,972.89
City of Marathon
Audit and Lighting
5
Complete EECS
$20,000.00
$96,364.48
UF, Monroe County, Cameron -Cole LLC
6
Complete County Facilities
$700,000.00
$69,400.03
Monroe County
Audit and Retrofit
7
Complete Purchase of
$120,000.00
$4,78100
Monroe County
Hybrid Vehicles
8
Complete Solar Park
$400,000.00
$48,243.00
Islamorada
Lighting
9
Ongoing Project Admin
$142,498.00
$7,591.00
Monroe County
and Reporting
Totals:
$2,687,288.00
$602 896.79
Total Project Cost:
= Grant Funds + Cost Share
$3,290,784.79
Grant Agreement No. ARSO10, Page 20 of 65
ATTACHMENT A
GRANT WORK PLAN
I. BUDGET DETAIL:
Using the definitions provided below, the detailed, line -item budget clarifies the Budget Summary shown in Section
G. Budget Category Sub -Totals have been rounded to the nearest whole dollar value. Up to 10% of grant funds may
be used for administrative costs, excluding the cost of meeting reporting requirements of the program.
Administrative costs are defined as: allowable, reasonable, and allocable Direct and Indirect costs related to overall
management of the awarded grant (including travel). For each budget line -item, the appropriate column identifies if
the cost is: 1) Grant or Match, 2) a Direct cost used to calculate Indirect Costs (if approved) and 3) whether the cost
is Administrative in nature. A description of what is required for each budget category is as follows:
1. Salaries - Identify the persons to be compensated for work on this project by name (if known), position, and
title. Show the hourly cost and total hours to be charged for each person or position. Divide annual salaries by
2080 hours and nine month academic salaries by 1560 hours, to find the hourly rate.
2. Fringe Benefits - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable,
explain and show calculations.
3. Travel - List trips by their purpose and/or destination. Indicate the number of days for each trip. The
Commission will only reimburse for travel at the appropriate State of Florida rate (Section 112.061, Florida
Statutes), using the forms referenced in Attachment B, Payment Request Summary Form. Be prepared to
provide the Commission with details on costs utilized to calculate the "Amount Budgeted" for each trip.
4. Supplies & Other Expenses - List expendable supplies by category description, unit costs and quantity. List
other expenses not included in any of the above categories. Examples would be printing, copying, postage,
communications, etc. Non -expendable equipment valued at less than $1,000 may be listed also. Include only
expenses directly related to the project, not expenses of a general nature. For Match only, list costs related to
donated real property such as land (not to exceed the fair market value of the property).
5. Eguipment - List non -expendable personal property/equipment valued at $1,000 or more by description, unit
cost, and quantity. Computers and data-processing equipment should be described in detail.
6. Contractual Services - Subcontractors should provide the same information required by this budget table, with
the following exceptions: (a) when professional services are provided at a pre-existing approved rate or fee
shown on the budget; or (b) the subcontract is to be obtained competitively. For either (a) or (b), show an
estimated maximum amount.
7. Indirect Costs/Rate — Indirect Costs are not authorized.
8. Total Budget Category — Show the total of all line -items within a Budget Category.
9. Total Budget - Show the total of all categories.
Grant Agreement No. ARSO10, Page 21 of 65
ATTACHMENT A
GRANT WORK PLAN
1. Salaries
Salaries ame/Position
Hourly
Cost $
*
Hours/wk. or
% FTE
=
Total Gross
Salary $
Grant = G
or
Match = M
Direct costs used
to calculate
Indirect Cost?
Y/N
Admin. Cost?
Y/N
HFH Administrative Support Services
$19.95
3.5hrs/wk
=
$4,650.00
M
N
N
1
HFH Contract and Site Coordination
$37.98
*
2.7hrs/wk
=
$10,800.00
M
N
N
Project Management for Solar Water Heater
Component
$22.00
*
153
=
$3,370.00
M
N
N
2/5
Dou las Gregory
$43.80
*
12hrs/wk
=
$54,662.00
M
N
N
Alicia Betancourt
$23.12
*
1 I hrs/wk
=
$26,449.00
M
N
N
Mark Fini an
$53.85
*
312
=
$16,801.20
M
N
N
3
Jay Gewin
$29.72
*
312
=
$9,272.64
M
N
N
Rod Delostrinos
$32.69
*
312
=
$10,199.28
M
N
N
Land Steward, City of Marathon
$24.04
*
350
=
$8,414.00
M
N
N
Community Services Director
$39.18
*
275
=
$10,774.50
M
N
N
Building Department, Marathon
$18.75
*
150
=
$2,812.50
M
N
N
Code D artment, Marathon
$21.15
*
150
=
$3,172.50
M
N
N
4
Public Works Department, Marathon
$24.04
*
150
=
$3,606.00
M
N
N
Fire Rescue Department, Marathon
$25.00
*
150
=
$3,750.00
M
N
N
Marina Department, Marathon
$19.23
*
150
=
$2,884.50
M
N
N
Utilities Department, Marathon
$33.65
*
150
=
$5,047.50
M
N
N
Finance Department, Marathon_
$19.23
*
150
=
$2,884.50
M
N
N
6
Bob Stone, Project Management
$34.61
*
35% for 2 yrs
=
$50,392.16
M
N
N
7
Roy Sanchez, Fleet Manager
$44.39
*
5%
_
$4,616.56
M
N
N
John Sutter, Dir Parks/Rec & PW
$48.00
*
180
=
$8,640.00
M
N
N
8
Che 1 Atkins, Procurement/Grants
$27.00
*
360
=
$9,720.00
M
N
N
Lesli Wo'tecki, Maintenance M
$27.47
*
480
=
$13,185.60
M
N
N
Mary Swaney, Ex Assist to VM
$26.26
*
180
=
$4,726.80
M
N
N
Grant Administrator
$36.00
*
15% for 2 Yrs
=
$22,464.00
G
N
Y
County Extension Director
$42.00
*
15% for 2yrs
=
$26,208.00
G
N
Y
County Extension Educator
$23.00
*
15% for 2 yrs
=
$14,352.00
G
_
N
Y
Senior Budget Analyst (2)
$22.00
*
30% for 2 yrs
=
$27,456.00
G
N
Y
Chief Accountant
$26.00
*
10% for 2 Yrs
=
$10,816.00
G
N
Y
Accountant
$20.00
*
10% for 2 s
=
$8,320.00
G
N
Y
Sub -Totals for Salaries Category
$380,445.52
Grant Agreement No. ARS01.0, Page 22 of 65
ATTACHMENT A
GRANT WORK PLAN
2. Fringe Benefits
Approved %
Direct
per Work Plan
Benefit # 2
Health/
Benefit # 3
costs used
Amount
or enter "N/A"
Benefit # 1
W Comp
Retirement
Grant = Gorkers
to calculate
Admire.
Gross
& provide
Fica/Med 7.65%
20%
2.35%
Total Fringe
or
Indirect
Cost
Name of Employee
Salary ($)
break-out
& Cost
& Cost
& Cost
Benefits ($)
Match = M
Cost? Y/N
Y/N
1
Project Management
$3,370.00
N/A
$258
$674
$79
$1,011
M
i N _
N
Douglas Gregory
$54,662.00
27.8%
$
$
$
$15,196.04
M
N
N
2/5
Alicia Be_t_ancourt
$26,449.00
27.8%
N/A
N/A
N/A
$7,352.82
M
N
N
N/A
N/A
N/A
Mark Fini an
$16,801.20
31%
$5,208.37
M
N
N
N/A
N/A
N/A
3
Jay Gewin
$9,272.64
31%
$2,874.52
M
N
N
N/A
N/A
N/A
Rod Delostrinos
$10,199.28
31%
$3,161.78
M
N
N
Land Steward
$8,414.00
31%
N/A
N/A
N/A
$2,608.34
M
N
N
Community Srvcs Director
$10,774.50
31%
N/A
N/A
N/A
$3,340.10
M
N
N
Building Department
$2,812.50
31%
N/A
N/A
N/A
$871.88
M
N
N
Code Department
$3,172.50
31%
N/A
N/A
N/A
$983.48
M
N
N
4
Public Works Department
$3,606.00
31%
N/A
N/A
N/A
$1,117.86
M
N
N
Fire Rescue Department
$3,750.00
31%
N/A
N/A
N/A
$1,162.50
M
N
N
Marina Department
$2,884.50
31%
N/A
N/A
N/A
$894.20
M
N
N
Utilities Department
$5,047.50
31%
N/A
N/A
N/A
$1,564.73
M
N
N
Finance Department
$2,884.50
31%
N/A
N/A
N/A
$894.20
M
N
N
Bob Stone, Project
6
Management
$50,392.00
N/A
$3,855
$ 10,078
$ 1,184
$ 15,117.00
M
N
N
Roy Sanchez, Fleet
7
Manager
$ 4,617.00
N/A
$353
$ 1,002
$ 138
$1,493.00
M
N
N
John Sutter, Dir Parks/Rec
& PW
$8,640.00
31%
N/A
N/A
N/A
$2,678.40
M _
N
N
Cheryl Atkins,
N/A
N/A
N/A
Procurement/Grants
$9,720.00
31%
$3,013.20
M
N
N
8
Lesti Wojtecki,
N/A
N/A
N/A
Maintenance M
$13,185.60
31%
$4,087.54
M
N
N
Mary Swaney, Exec Assist
N/A
N/A
N/A
to VM
$ 4,726.80
31%
1 $1,465.31
M
N
N
Grant Administrator
$22,464.00
N/A
51,719
1 $ 4,493
$ 528
1 $6,740.00
G
N
Y
Grant Agreement No. ARSO10, Page 23 of 65
ATTACHMENT A
PRANT WnRIC PLAN
County Extension Director
$26,206.00
N/A
$2,005
$ 5,241
$ 616
$7,862.00
G
N
Y
County Extension Educator
$14,352.00
N/A
$1,098
$ 2,870
$ 337
$4,305.00
G
N
Y
Senior Budget Analyst (2)
$27,456.00
N/A
$2,100
$ 5,491
$ 645
$8,236.00
G
N
Y
Chief Accountant
$10,816.00
N/A
$827
$ 2,163
$ 254
$3,244.00
G
N _
Y
Accountant
$8,320.00
N/A
$637
$ 1,664
$ 196
$2,497.00
G
N
Y
Sub -Total of Fringe Benefits Category
$108,980.27
3. Travel * Cannot exceed cost limitations re uired by Section 112.061, Florida Statutes
Direct
costs used
Grant = G
to calculate
Admin.
Period of Trip (#
Amount
or
Indirect
Cost
Name of Employee
Destination
of days)
Purpose of Trip
Budgeted
Match = M
Cost? Y/N
Y/N
Travel to centrally located meetings of all
Key West,
project partners and stakeholders for
Marathon and
2x per month for
development of video content and
Douglas Gregory
Islamorada
6 months
production
$516.00
M
N
N
"
Travel to centrally located meetings of all
Key West,
project partners and stakeholders for
Marathon and
2x per month for
development of video content and
Alicia Betancourt
Islamorada
6 months
production
$516.00
M
N
N
100 trips
6
Bob Stone, Project
(98miles and
On -site to monitor energy audits and
Management
Key West
lunch x 100 trips)
retrofit/construction
$ 5,461.00
M
N
N
Key West to
Ix month (24
5
Grant Admin
Marathon
days, total)
Coordination meetings with partners
$ 528.00
M
N
Y
Force for
Q
Key West to
I month (24
Meetings with Green Task
Ext Sery Dir
Marathon
days, total)
proiect activities
$ 528.00
M
N
Y
Sub -Total of Travel Category
$7,549
Grant Agreement No. ARS010, Page 24 of 65
ATTACHMENT A
GRANT WORK PLAN
4. Supplies - Other Expenses
Direct costs used
Grant = G
to calculate
Unit Cost
or
Indirect Cost?
Admin. Cost
Description
$
*
uanti
=
Total Cost $
Match = M
Y/N
Y/N
Rebates for Solar Water Heaters
$450.00
*
20
=
$9,000.00
M
N
N
1
Utility Rebate from Keys Energy
$450.00
20
$9,000.00
N
Advertising Materials to Publicize Program
$450.00
*
1
=
$450.00
M
N
N
Hosting Energy Efficiency Educational workshops -- Room
Rentals, Advertising, Record Keeping, Presentations
$250.00
*
4
=
$1,000.00
M
N
N
Advertising - Green Business Educational Outreach and
Partnership Development
$20,000.00
*
2
=
$40.000.00
M
N
N
Marketing and Record Keeping - Residential 12 Step
Outreach
$4,000.00
*
2
=
$8,000.00
M
N
N
Coordinating/hosting 2 annual community -wide Green
Living Awards events
$2,000.00
*
2
=
$4,000.00
M
N
N
3
Copying, Postage and Phone/Fax for ballpark retrofit
$370.00
*
1
=
$370.00
M
N
N
Advertisement for RFP of ballpark retrofit
$500.00
*
1
=
$500.00
M
N
N
5
Office supplies, paper, postage, phone and internet for
EECS development
$800.00
*
1
=
$800.00
M
N
N
Expenses related to 2 vendor selection processes (RFP
6
announcements, advertising, etc.)
$1,500.00
*
1
=
$1,500.00
M
N
N
Office supplies (paper, copies, postage, phone, etc.
$1,350.00
*
I
=
$1,350.00
M
N
N
7
Tags
$93.60
*
5
=
$468.00
M
N
N
Painting/Decal to Advertise Initiative
$1,625.00
*
5
=
$8,125.00
G
N
N
Copying
$0.15
*
300
=
$45.00
M
N
N
8
Postage
$20.00
*
4
=
$80.00
M
N
N
Bid advertisement
$150.00
*
4
=
$600.00
M
N
N
9
Q
Office supplies, paper, postage, telephone, etc.
$6,500.00
*
1
—
$6,500.00
M
N
Y
Sub -Total of Supplies - Other Expenses Category -F
$ 91,788
Grant' Agreement No. ARSO 10, Page 25 of 65
ATTACHMENT A
GRANT WORK PT.AN
5. Equipment
Description
Unit Cost
Quanti
=
Total Cost $
Grant = G
or
Match = M
Direct costs used
to calculate
Indirect Cost?
Y/N
Admin. Cost
Y/N
7 1 Hybrid Vehicles
$ 22,375.00
*
5
=
111,875.00
G
N
N
Sub -Total of Equipment Cate or
$ 111 875.00
6. Contractual Services
Direct costs used
Grant = G
to calculate
or
Indirect Cost?
Admin. Cost
Name of Vendor
Description
Fee/Rate
Quantity
Total Cost ($)
Match = M
Y/N
Y/N
Solar Water Heater
TBD
Equipment and Installation
$6,500.00
*
20
=
$130,000.00
G
N
N
I
Retrofit Technical
Assistance for Residents
NexGENergy
and Businesses
$18,000.00
*
1
=
$18,000.00
M
N
N
Environmental Education
Foundation/Radio Green
Video and Radio Segment
Earth
Production
$30,000.00
*
1
=
$30,000.00
G
N
N
2
Green Initiatives Task
Development of
Force
Educational Video
$3,841.00
*
1
=
$3,841.00
M
N
N
Environmental Education
Content Development
Foundation/Radio Green
Assistance and
Earth
Coordination
$30,000.00
*
1
=
$30,000.00
M
N
N
3
Installation of Light
$
KEYS Energy -Fixtures
$45936.00
*
1
=
$45936.00
M
N
N
Rewiring Poles for Light
TBD
Fixtures
$30,000.00
*
1
=
$30,000.00
G
N
N
Electrical Engineering and
TBD
Design
$17,000.00
*
1
=
$17,000.00
G
N
N
TBD
Removal & Disposal
$50,000.00
*
1
=
$50,000.00
G
N
N
Green Generation
Luminaries or Compatible
TBD
-Light Fixtures
$3,016.00
*
190
=
$573,040.00
G
N
N
Grant Agreement No. ARSO 10, Page 26 of 65
ATTACHMENT A
GRANT WORK P1.AN
TBD
New Light Poles
$2,990.00
*
25
=
$74,750.00
G
N
N
Consultant — GHG
Conduct GHG Emissions
Emissions Inventory
Inventory
$10,000.00
*
1
=
$10,000.00
G
N
N
Consultant — City Energy
Conduct City Energy
Audit
Audit
$20,000.00
*
1
=
$20,000.00
G
N
N
4
Consultant — Community
Conduct Community
Energy Audit
Energy Audits
$200.00
*
600
=
$120,000.00
G
N
N
Conduct retrofit of outdoor
G ($250,000)
Lighting Retrofit
lighting in the City of
+ M
Contractor
Marathon
$1,200.00
*
250
=
$300,000.00
($50,000)
N
N
5
Technical Consulting
G(20,000) +
Cameron -Cole, LLC
Services to develop EECS
$155/hour
*
220
=
$34,100.00
M (14,100)
N
N
5
Green Initiatives Task
Force
Development of EECS
$2,880.00
*
1
=
$2,880.00
M
N
N
Investment Grade Energy
Engineering Firm
Audits
$17,500.00
*
4
=
70,000.00
G
N
N
6
Retrofit Construction (to
be determined by findings
Construction Firm
of energy audit)
$157,500.00
*
4
=
630,000.00
G
N
N
TBD
Install Solar Fixtures
40,000.00
*
1
=
40,000.00
G
N
N
TBD
Install 10 New Poles
15,000.00
*
1
=
15,000.00
G
N
N
8
TBD
Removal & Disposal
30,000.00
*
1
=
30.000.00
G
N
N
TBD
Light Pole Heads
$3,000.00
*
100
=
300,000.00
G
N
N
TBD
Light Poles (New)
$1,500.00
*
10
=
15,000.00
G
N
N
Sub -Total of Contractual Services Category
$2,589,547
Grant Agreement No. ARSO10, Page 27 of 65
ATTACHMENT A
GRANT WORK PLAN
7. Indirect Cost (if approved)
Budget Category included in Base
of Indirect Cost Calculations
Total Direct Costs for
Budget Category
*
Approved Indirect
Cost Rate (%) from
Grant Work Plan
=
Total Indirect
Cost for
Budget
Category($
=
Total Indirect
Costs for Grant
+
Total Indirect
Costs for Match
N/A
$
*
_
$
_
$
+
$
Sub -Total of Indirect Costs Category
$ N/A
=
$
+ I
$
8. Total Project Budget
Budget Category
Total Costs for Budget Category
=
Total Grant Costs
+
Total Match Costs
1. Salaries
$380,445.52
=
$109,614.00
+
$270,831.52
2. Fringe Benefits
$108,980.27
=
$32,884.00
+
$76,096.27
3. Travel (if authorized)
$7,549.00
=
$0.00
+
$7,549
4. Supplies/Other Expenses
$91788.00
,—
$8,125.00
+
$83,663.00
5. Equipment
$ 111,875.00
=
$111,875.00
+
$0.00
6. Contractual Services
$2,589,547.00
=
$2,424,790.00
+
$164,757.00
Total Project Bud et
1 $3,290,184.79
=
$2,687,288.00
+
$602,896.79
J. MEASURES OF SUCCESS: In the Final Report, the Grantee shall address how the project objectives were accomplished.
Grant Agreement No. ARSO10, Page 28 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
ATTACHMENT B
PAYMENT REQUEST SUMMARY FORM
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
Grantee: Grantee's Representative:
M .1Address•
a Ing
Grant Agreement No.:
Date Of Request:
Amount Requested:$
Reimbursement Request No.:
Reimbursement
Period: to
Percent Matching
Required:
PROJECT EXPENDITURES SUMMARY SECTION
CATEGORY OF EXPENDITURE
AMOUNT OF
THIS REQUEST
TOTAL
CUMULATIVE
PAYMENTS
MATCHING
FUNDS
TOTAL
CUMULATIVE
MATCHING
FUNDS
1. Salaries
$
$
$
$
2. Fringe Benefits
$
$
$
$
3. Travel if authorized
$
$
$
$
4. Supplies/Other Expenses
$
$
$
$
5. Equipment
$
$
$
$
6. Contractual Services
$
$
S
$
7. Indirect Costs if authorized
$
$
$
$
TOTAL AMOUNT EXPENDED
$
$
Less Retainage*
10% of TOTAL AMOUNT EXPENDED
$
TOTAL AMOUNT TO BE REIMBURSED
$
161
AGREEMENT AMOUNT
$
$
71mil
Less TOTAL AMOUNT EXPENDED:
$
$
TOTAL AVAILABLE BALANCE
$
$
* The cumulative Retainage amount shall be reimbursed on the Final Reimbursement Request, upon approval of
the Final Report by the Commissions Grant Manager.
GRANTEE CERTIFICATION
The undersigned certifies that the amount being requested for reimbursement above
is for items that were charged to anti utnizea oniy Ior the above cites grant activities.
Grantee's Representative's Signature Grantee's Fiscal Agent
Print Name
Telephone Number
Print Name
Telephone Number
Grant Agreement No. ARS010, Page 29 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
GRANT REIMBURSEMENT DETAIL
GRANT FUNDING
Employee Name
Paycheck #
Gross Paycheck
Amount {$)
Hourly Rate
($/hrs)
Hours
Worked
Type of Work Performed and
Date of Services
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
Sub -Total of Salaries:
$ -
2. n
Name of Employee
Amount of
Gross Sala $
Approved Rate
of Fringe Benefits
per Work Plan or
enter "N/A" & provide
break out
Benefit # 1
& Cost
Benefit # 2
& Cost
Benefit # 3 &
Cost
Amount
requested
($)
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
$
$
$
$
$
Sub -Total of Fringe
Benefits:
3. rsva
Name of Employee Traveling
Destination
Dates of Trip
Amount Paid
($)
Copies of
all receipts
attached?
Y/N
Purpose of Trip
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
YIN
Sub -Total of Travel:
$
u t INss
Name of Vendor from which
goods were purchased
Vendors Invoice
#
Amount Paid ($)
Grantee
Check #
Grantee
Check Date
Description of Goods
Purchased and Dates Received
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
Sub -Total of Supplies -Other
Expenses :
$ -
Grant Agreement No. ARSO10, Page 30 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
GRANT REIMBURSEMENT DOCUMENTATION DETAIL (continued)
6. E ul ment
Name of Vendor from which
nods were purchased
Vendor's
Invoice #
Amount Paid $
Grantee
Check #
Grantee
Check
Date
Description of
Goods
Purchased
and Dates
Received
Property
Form
Attached?
Y/N
Grant =
G or
Match =
M
Direct Costs
used to
calculate
Indirect Cost?
Y/N
Admin.
Cost
Y/N
Sub -Total of Expenses:
$ -
6. Contractual.Services
Name of Vendor Performing
Contractual Services
Vendor's
Invoice #
Amount Paid ($
Grantee
Check #
Grantee
Check
Date
Description of
Contractual
Services and
Dates
Received
Listed on
Progress
Report?
)
Grant =
G or
I Match =
M
Direct Costs
used to
calculate
Indirect Cost?
Y/N
Admin.
Cost
Y/N
i
Sub -Total of Contractual:
$ -
T. Indirect Costs, if allowable
Total Grant Reimbursement Summary
Direct Costs Sub -Total to
calculate Indirect Costs
on this Invoice
Approved
Indirect Cost
Rate %
Amount
documented $
Note: Information provided on the Grant Reimbursement Documentation Detail must
correspond with the approved Attachment A, Grant Work Plan, Attachment B -
Project Expenditures Summaty Section and su ortin documentation.
Total Grant Funds Requested :
$
Sub -Total of Indirect Costs:
$ -
Grant Agreement No. ARS010, Page 31 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
Employee Name
Paycheck #
Gross Paycheck
Amount ($)
Hourly Rate
($/hrs)
Hours
Worked
Type of Work Performed and
Date of Services
ran = G
or Match =
M
DirectCosis used
to calculate Indirect
Cost? Y/N
Nlrnin.
Cost
Y/N
Sub -Total of Salaries:
$ -
Z. Fringe B*nefft
Name of Employee
Amount Of
Gross Sala $
Approved Rate
of Fringe Benefits
per Work Plan or
enter -N/A- & provide
break out
Benefit # 1
& Cost
Benefit # 2
& Cost
Benefit # 3 &
Cost
Amount
documented
($)
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
Is
is
$
$
$
is
I
Sub -Total of Fringe Benefits:
3. Travell
Name of Employee Traveling
Destination
Dates of Trip
Amount Paid
($)
Copies of
all receipts
attached?
Y/N
Purpose of Trip
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
Sub -Total of Travel:
$
4. lei or Expemms
Name of Vendor from which
goods were purchased
Vendors Invoice
#
Amount Paid ($)
Grantee
Check #
Grantee
Check Date
Description of Goods
Purchased and Date Received
Grant = G
or Match =
M
Direct Costs used
to calculate Indirect
Cost? Y/N
Admin.
Cost
Y/N
Sub -Total of Supplies -Other
Expenses :
$ -
Grant Agreement No. ARS010, Page 32 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
MATCH DOCUMENTATION DETAIL tenntiniiMi
!S. Equipment
- - --
Name of Vendor from which
goods werepurchased
Vendor's
Invoice #
Amount Paid $
Grantee
Check #
Grantee
Check
Date
Description of
Goods
Purchased
and Date
Received
Property
Form
Attached?
Y/N
Grant =
G or
Match =
M
Direct Costs
used to
calculate
Indirect Cost?
Y/N
Admin.
Cost
Y/N
Sub -Total of Expenses:
$ -
6. Contractual Sarvicos
Name of Vendor Performing
Contractual Services
Vendor's
Invoice #
Amount Paid $
Grantee
Check #
Grantee
Check
Date
Description of
Contractual
Services and
Date
Received
Listed on
Progress
Report?
Y/N
Grant =
G or
Match =
M
Direct Costs
used to
calculate
Indirect Cost?
Y/N
Admin.
Cost
Y/N
Sub -Total of Contractual:
$
T. Indirect Costs, N allowable
Total Match Documentation Summary
Direct Costs Sub -Total to
calculate Indirect Costs
on this Invoice
Approved
Indirect Cost
Rate %
Amount
documented $
Note: Information provided on the Match Documentation Detail must correspond
with the approved Attachment A, Grant Work Plan, Attachment B - Project
Expenditures Summaty Section and su ortfn documentation.
Total Match documented : 1
$
Sub -Total of Indirect Costs:
$ -
Grant Agreement No. ARSO10, Page 33 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
INSTRUCTIONS FOR COMPLETING
PAYMENT REQUEST SUMMARY FORM
GRANTEE: Enter the name of the Grantee's agency, as reflected on your Grant Agreement.
MAILING ADDRESS: Enter the reimbursement mailing address.
GRANT AGREEMENT NO.: This is the six -digit number on your Grant Agreement.
DATE OF REQUEST: This is the date the Grantee is submitting the request for reimbursement.
AMOUNT REQUESTED: This is the amount on the "TOTAL AMOUNT TO BE REIMBURSED" line for the "AMOUNT OF
THIS REQUEST' column.
GRANTEE'S REPRESENTATIVE: This is the person identified as Grantee's Representative in the Grant Agreement.
REIMBURSEMENT REQUEST NO.: This is the number of the reimbursement request, not the month number. The first
reimbursement request submitted shall be number 1 and subsequent reimbursement requests shall be numbered in ascending
numerical order.
REIMBURSEMENT PERIOD: This is the beginning date (dd/mm/yyyy) and ending date (dd/mm/yyyy) of the
reimbursement period.
PERCENT MATCHING REQUIRED: Enter the Match requirement here, as reflected on the approved Attachment A,
Grant Work Plan.
PROJECT EXPENDITURES SUMMARY SECTION
"AMOUNT OF THIS REQUEST" COLUMN: Enter the amount paid during the reimbursement period. Provide accurate
costs and do not round figures to the nearest whole dollar value. All costs included in the reimbursement request must agree
with the approved Project Budget in the current Attachment A, Grant Work Plan of your Grant Agreement. Do not request
reimbursement for costs that do not have an associated, approved, funded budget category or approved, funded budget line -
item in the current Project Budget. Do not claim items that are not specifically identified in the current Budget Detail as
reflected in Section I of the current Attachment A, Grant Work Plan.
• Enter the column total on the "TOTAL AMOUNT EXPENDED" line. The figures reflected for each approved budget
category must correspond with the budget category amount reflected on the associated Grant Reimbursement Detail
Form.
• For the "Less Retainage" line, calculate 10% of the "TOTAL AMOUNT EXPENDED" for this reimbursement request;
this figure must be shown in brackets (e.g. <$X,XXX.XX>) to reflect that the amount will be deducted from the
"TOTAL AMOUNT EXPENDED ".
• For the "TOTAL AMOUNT TO BE REIMBURSED" line, deduct the "Less Retainage" amount from the "TOTAL
AMOUNT EXPENDED".
• For the "AGREEMENT AMOUNT', enter the total amount of the Grant Agreement. For the "Less TOTAL AMOUNT
EXPENDED" line, enter the total amount expended as reflected on this reimbursement request and all previous
reimbursement requests.
• For the "TOTAL AVAILABLE BALANCE" line, deduct the "Less TOTAL AMOUNT EXPENDED" amount from the
"AGREEMENTAMOUNT".
• For only the Final Reimbursement Request, the Grantee may request reimbursement of all previously deducted
Retainage on the condition that the Final Report for the project has been submitted and approved by the Commission's
Grant Manager. To request reimbursement of Retainage, reflect the cumulative amount of Retainage as a positive
figure (no brackets) in the "Less Retainage" line and add it to the "TOTAL AMOUNT EXPENDED" to reflect the final
"TOTAL AMOUNT TO BE REIMBURSED" amount.
"TOTAL CUMULATIVE PAYMENTS" COLUMN: Enter the cumulative amounts previously submitted for
reimbursement to date for each approved, funded budget category. Provide accurate costs and do not round figures to the
nearest whole dollar value.
On the "Less Retainage" line, enter the total cumulative amount of Retainage deducted from all reimbursement
requests.
On the "TOTAL AMOUNT TO BE REIMBURSED" line, deduct the cumulative "Less Retainage" amount from the
cumulative "TOTAL AMOUNT EXPENDED".
The Final Reimbursement Request must show the total of all reimbursements, first through the final reimbursement
(this amount cannot exceed the approved, funded budget amount for each budget category). Enter the column total on
the "TOTALS" line.
Grant Agreement No. ARS0l0, Page 34 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
"MATCHING FUNDS" COLUMN: Enter the amount documented as Match for the reimbursement period. Provide
accurate costs and do not round figures to the nearest whole dollar value. This needs to be shown under specific budget
categories according to the currently approved Attachment A, Grant Work Plan.
• Enter the total for all budget categories on the "TOTAL AMOUNT EXPENDED" line for this column.
• Enter the total Match budget amount on the "AGREEMENT AMOUNT' line for this column. This amount must
correspond with the minimum Match amount specified in Section 4.A of the Grant Agreement and as reflected on the
currently approved Attachment A, Grant Work Plan.
• Enter the total cumulative amount of this and any previous Match documented on the "LESS TOTAL AMOUNT
EXPENDED" line for this column.
• Deduct the "LESS TOTAL AMOUNT EXPENDED" from the "AGREEMENT AMOUNT' for the amount to enter on
the "TOTAL AVAILABLE BALANCE" line.
"TOTAL CUMULATIVE MATCHING FUNDS" COLUMN: Enter the cumulative amount documented to date for Match
by budget category. Enter the total of all budget categories on the line titled "TOTALAMOUNTEXPENDED." The Final
Reimbursement Request must reflect the total of all documented Match, beginning with the first Match documentation through
the final Match documentation, etc.
The proportion of cumulative Matching funds as of the final Match documentation must equate to the Cost Share Percentage as
reflected on the current, approved Attachment A, Grant Work Plan of the Grant Agreement. If insufficient "TOTAL
CUMULATIVE MATCHING FUNDS" are submitted, the Final Reimbursement Request of grant funds shall be reduced to
ensure that the Cost Share Percentage
GRANTEE CERTIFICATION: The Payment Request Summary Form must be signed by both the Grantee's Representative
as identified in the Grant Agreement and the Grantee's Fiscal Agent to be approved for reimbursement.
NOTE: If requesting reimbursement for travel, you must include copies of all travel receipts and a copy of the
Commission's properly completed travel reimbursement form (in the format approved by the Department of Financial
Services, Chief Financial Officer) that has been signed by both the traveler and the traveler's supervisor.
Grant Agreement No. ARSO10, Page 35 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
INSTRUCTIONS FOR COMPLETING
GRANT REIMBURSEMENT DETAIL and
MATCH DOCUMENTATION DETAIL
Provide a detailed, line -item description using the worksheet provided for each Budget Category of funds Grantee is requesting
for reimbursement or documentation of Match. Costs listed on the Grant Reimbursement Detail must reflect information on
supporting documentation, must correspond with the approved Project Budget, the Payment Request Summary Form — Project
Expenditures Summary Section and accompanying supporting documentation. The description of each line -item must include
the month and year that the item was received; this month and year must fall within the Reimbursement Period. Any line -item
with a corresponding month and year prior to the Reimbursement Period must be accompanied by a statement that this cost was
not included in a prior Reimbursement Request. For each budget line -item, identify if the cost is: l) Grant or Match, 2) a Direct
cost used to calculate Indirect Costs (if approved), and 3) whether the cost is Administrative in nature. Provide accurate costs
and do not round the amounts to the nearest whole dollar value.
Supporting documentation for each amount for which reimbursement is being requested must: 1) list the item that has been
paid for, 2) be submitted in the order in which items are shown on the Grant Reimbursement Detail and the Match
Documentation Detail and 3) be either highlighted or circled. Check numbers may be provided in lieu of copies of the actual
checks. If an item was purchased with a credit card, reflect "paid by credit card" on Grant Reimbursement Detail or the Match
Documentation Detail, in lieu of a check number and provide vendor receipt reflecting that the item was paid by credit card
(this can be hand written) along with a copy of related credit card statement (credit card number and other confidential
information may be blacked out). Each piece of documentation must clearly reflect the dates of service. Only expenditures for
budget categories and budget line -items in the approved Project Budget will be reimbursed or documented as Match. Listed
below are the types of documentation and examples of minimum requirements.
(1) Salaries: A payroll register or similar documentation should be maintained. The payroll register should show gross
salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being
claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee, e.g., insurance premiums paid. If the Grant Agreement specifically states that fringe benefits will be based
on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits
amount must be shown.
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, including
submission of the claim on the approved state travel form that has been signed and dated by the traveler and the
traveler's supervisor and copies of all travel receipts must also be attached. For additional information on
documentation of travel costs, contact the assigned Commission Grant Manager.
(4) Supplies - Other Expenses: Reimbursement will be made based on paid invoices/receipts.
(5) Equipment: Reimbursement will be made based on paid invoices/receipts. Attachment J, Property Reporting Form,
must be properly completed, signed and attached to the Attachment B, Payment Request Summary Form for each item
of equipment requested for reimbursement or match documentation.
(6) Contractual Services: Reimbursement will be made based on paid invoices/receipts. Subcontractors must be listed
on Attachment C, Monthly Progress Report, for the corresponding reimbursement period.
(7) Indirect Costs: If the Grant Agreement allows recovery of Indirect Costs, the calculation of these costs must be
based upon direct costs reflected in the corresponding reimbursement period, utilizing the Indirect Cost rate in the
approved Project Budget.
Grant Agreement No. ARSO10, Page 36 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT C
MONTHLY PROGRESS REPORT
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARD
Grant Agreement No.:
ARSO10
Grantee Name:
Grantee Address:
Grantee's Representative:
Telephone No.:
Monthly Reporting Period:
Project Number and Title:
A. Provide a summary of project accomplishments to date. (Include a comparison of actual
accomplishments to the objectives established for the period. If goals were not met, provide reasons
why.)
B. Provide an update on the number of jobs created or retained, quantify the reduction of
greenhouse gasses and the energy saved in kWh or BTU.
C. Provide an update on the estimated time for completion of the project and an explanation for
any anticipated delays.
Grant Agreement No. ARS010, Page 37 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO 10
D. Provide any additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
E. Identify below, and attach copies of, any relevant work products being submitted for the project
for this reporting period (e.g., report data sets, links to on-line photographs, etc.)
F. Provide a project Grant Budget update, comparing the Grant Project Budget to actual costs to
date.
Grant
Grant
Grant Budget
Total Grant
Expenditures
Expenditures this
Grant Project
Category
Project
Prior to this
Reporting Period
Funding Balance
Budget
Reporting Period
1. Salaries
2. Fringe Benefits
3. Travel (if authorized)
4. Supplies/Other
Expenses
5. Equipment
6, Contractual Services
7. Indirect Costs
if authorized
8. Total of all Grant
Budget Categories
Grant Agreement No. ARSO10, Page 38 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
G. Provide a project Match Budget update, comparing the Match Project Budget to actual costs to
date.
Match
Match
Match Budget
Total Match
Expenditures
Expenditures this
Match Project
Category
Project
Prior to this
Reporting Period
Funding Balance
Bud et
Reporting Period
1. Salaries
2. Fringe Benefits
3. Travel (if authorized)
4. Supplies/Other
Expenses
5. Equipment
6, Contractual Services
7. Indirect Costs
if authorized)
8. Total of all match
Budget Categories
H. REPORTING
Activities:
/GRANT MANAGER NOTE. All of the tables below may not be required for this Agreement. Please choose the
appropriate metric(s) for the funded activity and include only the appropriate tables for each Agreement on a nroiect to
proiect basis.
Number of
Buildings
Retrofitted
Ft. Retrofitted
Grant Agreement No. ARSO10, Page 39 of 65
Baildin Ea Audits
Number of
Audits
Performed
Floor Space
Audited
Auditor's
Projection of
Energy Saved
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
Loans, Graub and
Incentives
Number of Loans
Given
Monetary value of
Loans Given
Number of Grants
Given
Monetary value of
Grants Given
Grant Agreement No. ARS010, Page 40 of 65
Rewwable Enow
Market Development
Number of Solar
Energy Systems
Installed
Total Capacity
of Solar Energy
Systems
Number of Wind
Energy Systems
Installed
Total Capacity
of Wind Energy
Systems
Number of other
Renewable
Energy Systems
Installed
Total Capacity
of other
Renewable
Energy Systems
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
Transportation
Number of
Alternative Fuel
Vehicles Purchased
Number of Vehicle
Conversions to
Alternative Energy
Number of New
Alternative Fueling
Stations
Number of
Carpools and
Vanpools Formed
Number of Energy
Efficient Traffic
Signals Installed
Number of Street
Lane Miles for
which
Synchronized
Traffic Signals
were Installed
Grant Agreement No. ARSO1O, Page 41 of 65
Workshops, Training
Number of j
Workshops,
Training and
Education
Sessions Held
Number of
People
Attending
Workshops,
Training and
Education
Sessions
Jobs Created
Number of
Direct Jobs
Created
Number of
Indirect Jobs
Created
Actual Worker
Head Count
Number of FTE
Job Equivalents
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
i
Knem,
Reduction in
Natural Gas
Consumption
(mmcf)
Reduction in
Electricity
Consumption
(MWh)
Reduction in
Electricity Demand
(MW)
Reduction in
Natural Gas
Consumption
(mmcf)
Reduction in Fuel
Oil Consumption
(gallons)
Reduction in
Propane
Consumption
(gallons)
Reduction in
Gasoline and
Diesel
Consumption
(gallons)
Amount of wind -
powered electric
generating capacity
installed
Amount of
electricity
generated from
wind systems
(MWh)
Ream" Energy
Capacity and
Generation
Amount of
photovoltaic
generating
capacity
installed (MW)
Amount of
electricity
generated from
photovoltaic
systems (MWh)
Amount of
electric
generating
capacity from
other renewable
sources installed
(MW)
Amount of
electricity
generated from
other renewable
sources (MWh)
i
Emission Reductions
Tons Carbon
Emission
Reduction (CO2
Equivalent)
Tons of Sulfur
Dioxide
Emission
Reduction (CO2
Equivalent)
Tons of Nitrogen
Oxide Emission
Reduction (CO2
Equivalent)
Tons of Carbon
Monoxide
Emission
Reduction (CO2
Equivalent)
SUBCONTRACTOR LIST
Grant Agreement No. ARS010. Page 42 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
The Grantee may subcontract work under this Grant Agreement without the prior approval of the Grant Manager, upon
the condition that each Monthly Progress Report must contain a current list of subcontractors, as required in Section
18.A of the Grant Agreement.
*If rantee does not have subcontractors, please state -tvone aetow
Name of I Current Total Amount I Description of Work
J. MINORITY/WOMAN/SERVICE-DISABLED VETERAN -OWNED BUSINESS LIST
The Grantee is encouraged to use small businesses, including minority, woman and service -disabled veteran -
owned businesses as subcontractors under this Grant Agreement. As required in Section 18.0 of the Grant
Agreement, the Grantee is required to report information concerning their use of such businesses in each
Monthly Progress Report.
*Ijgrantee does not have any subcontracts with minority/woman/service-disabled veteran- owned businesses, please
state 'None' below
Name of
Business
Address
Reporting
Period mouth
Total Amount
Paid to Business
during this
Reporting
Period
Description of
Goode
provided by
Business
Type of Business
(Minority,
Woumn,
Service -disabled ;
veteran -owned
This report is submitted in accordance with the reporting requirements of Grant Agreement No. ARSO10 and
accurately reflects the activities and costs associated with the subject project.
Signature of Grantee's Representative
Grant Agreement No. ARSO10, Page 43 of 65
Date
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT D
SPECIAL AUDIT REQUIREMENTS
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
The administration of resources awarded by the Florida Energy and Climate Commission (hereinafter referred to as the
"Commission") to the recipient (hereinafter referred to as the "grantee" or "recipient"), may be subject to audits and/or
monitoring by the Commission, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as revised (see
"AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by Commission staff, limited scope
audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the recipient
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Commission. In the
event the Commission determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with
any additional instructions provided by the Commission to the recipient regarding such audit. The recipient further agrees to
comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer
or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular
A-133, as revised.
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must have a
single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. In
determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards. The
determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB
Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of
OMB Circular A-133, as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1. the recipient shall fulfill the requirements
relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with
the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends less than $500,000 in
Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-
133, as revised, the cost of the audit must be paid from non -Federal resources (i.e., the cost of such an audit must be paid from
recipient resources obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet
at http://12.46.245.173/cfda/cfda.htmi.
Grant Agreement No. ARS1110, Page 44 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in
any fiscal year of such recipient, the recipient must have a State single or project -specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters
10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. In
determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Commission, other state agencies and other nonstate entities.
State financial assistance does not include Federal direct or pass -through awards and resources received by a nonstate entity for
Federal program matching requirements.
2. In connection with the audit requirements addressed in paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97, Florida Statutes. This includes submission of a financial reporting package as
defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit
and for -profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in
accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient
expends less than $500,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in
accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non -
state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other
than State entities).
The recipient must include the record keeping requirements found herein in subcontractor agreements entered into for
work required under terms of this Agreement. In the executed subcontract, the recipient shall provide each
subcontractor of state financial assistance the information needed by the subcontractor to comply with the
requirements of Section 215.97, Florida Statutes. Pursuant to Section 215.97, Florida Statutes, the recipient shall
review and monitor subcontractor audit reports and perform other procedures as specified in the agreement with the
subcontractor, which may include onsite visits. The recipient shall require subcontractors, as a condition of receiving
state financial assistance, to permit the independent auditor of the recipient, the Commission, the Chief Financial
Officer, the Chief Inspector General and the Auditor General access to the subcontractor's records and independent
auditor's working papers as necessary to comply with the requirements of Section 215.97, Florida Statutes.
For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access the
Florida Single Audit Act website located at httys://avns.fldfs.com,1fsaa for assistance. In addition to the above
websites, the following websites may be accessed for information: The Florid Legislature's Website at
http://www.leg.state.fl.us/Welcome/index.ef n, the State of Florida's website at http://www.mvflorida.com/, the
Department of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at
littv://ww%v.state.fl.us/audp,en.
PART III: REPORT SUBMISSION
Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required
by Part I of this Attachment shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised,
by or on behalf of the recipient directly to each of the following:
A. The Florida Energy and Climate Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 South Calhoun Street, Suite 251
Tallahassee, FL 32399-0001
Grant Agreement No. ARS010, Page 45 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal
Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f), OMB Circular
A-133, as revised.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in Section
.320(c), OMB Circular A-133, as revised, and any management letters issued by the auditor, to the Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 South Calhoun Street, Suite 251
Tallahassee, FL 32399-0001
Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of
the recipient directl to each of the following:
A. The Florida Energy and Climate Commission at the following address:
Audit Director or Grant Manager
Florida Energy and Climate Commission
Executive Office of the Governor
600 South Calhoun Street, Suite 251
Tallahassee, FL 32399-0001
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five
years from the date the audit report is issued and shall allow access to such records upon request by the Commission or its
designee, Chief Financial Officer or Auditor General. The recipient shall ensure that audit working papers are made available
to the Commission or its designee, Chief Financial Officer or Auditor General upon request for a period of three years from the
date the audit report is issued, unless extended in writing by the Commission.
Grant Agreement No. ARSO10, Page 46 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
EXHIBIT —1
FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Resources Awarded to the Reci Tent Pursuant to this Agreement Consist of the Following:
Federal
Program
Number
Federal Agency
CFDA
Number
CFDA Title
Funding Amount
State
Appropriation
Category
DE-
EE0000241
US Department of Energy
81.041
State Energy Program
$2,6871,288
140021-10
State Resources Awarded to the Recipient
Pursuant to this A reement Consist of the Following Matching Resources for Federal Pro rams:
Federal
Program
Number
Federal Agency
CFDA
CFDA Title
Funding Amount
State
Appropriation
Category
State Resources Awarded to the Recipient Pursuant to this reement Consist of the Following Resources Subject to Section 215.97, F.S.:
State
Program
Number
Funding Source
State
Fiscal Year
CSFA
Number
CSFA Title
or
Funding Source Description
Funding Amount
State
Appropriation
Category
Total Award 1 $2,687,288
For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA)
[htti):// 12.46.245.173/cfda/cfda.html] and/or the Florida Catalog of State Financial Assistance (CSFA) [https:/,/apes.fldfs.com/f-,aa/catalog.asFx]. The
services/purposes for which the funds are to be used are included in the Contract scope of services/work. Any match required by the recipient is clearly indicated in
the Contract.
Grant Agreement No. ARSO10, Page 47 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT E
FEDERAL REGULATIONS
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
Formal regulations concerning administrative procedures for USDOE grants appear in Title 10 of the
Code of Federal Regulations. Grant program administrative regulations appear in Part 600. Other
USDOE regulations also impact grant programs. The following list contains regulations and Office of
Management and Bud et Circulars which may apply to the work performed under this Agreement.
2 CFR 176
Award Terms for Assistance Agreements that include funds under the American
Recovery and Reinvestment Act of 2009, Public Law 111-5
2 CFR 901
Nonprocurement Debarment and Suspension
10 CFR 600
Financial Assistance Rules
10 CFR 601
New Restrictions on Lobbying
10 CFR 607
Government wide requirements for drug -free work place financial assistance
10 CFR 1039
Uniform relocation assistance and real property acquisition for federal and federally
assisted programs
10 CRF 1040
Nondiscrimination in Federally Assisted Programs or Activities
10 CFR 1041
Enforcement of Nondiscrimination on the basis of handicap in programs or
activities conducted by USDOE
10 CFR 1042
Nondiscrimination on the basis of sex in education programs or activities receiving
federal financial assistance
Other Federal Regulations
45 CFR Subtitle A
— Appendix E to
Part 74
Principles for Determining; Costs Applicable to Research and Development_ Under
Grants and Contracts with Hospitals
48 CFR 31
Contract Cost Principles and Procedures, or uniform cost accounting standards that
comply with cost principles acceptable to the federal agency
Office of Management and Budget Circulars
A-21
Cost Principles for Educational Institutions
A-87
Cost Principles for State, Local, and Indian Tribal Governments
A-102
Grants and Cooperative Agreements with State and Local Governments
A-110
Uniform Administrative Requirements for Grants and Agreements With Institutions
of Higher Education, Hospitals, and Other Non -Profit Organizations
A-122
Cost Principles for Non -Profit Organizations
A-133
Audit Requirements
Grant Agreement No. ARS0t0, Page 48 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT F
FEDERAL FUNDING GRANTEE, SUBGRANTEE AND CONTRACTOR
PROVISIONS
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
All subgrants and contracts awarded by the Grantee, including small purchases, shall contain the following provisions as
applicable:
1. Equal Employment Opportunity - All contracts shall contain a provision requiring compliance with E.O. 11246,
"Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11246 Relating to
Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
2. Copeland "Anti -Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c) - All contracts and subgrants in excess of
$2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance
with the Copeland "Anti -Kickback" Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29
CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by
Loans or Grants from the United States"). The Act provides that each contractor or subrecipient shall be prohibited
from inducing, by any means, any person employed in the construction, completion, or repair of public work, to
give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or
reported violations to the Federal awarding agency.
3. Davis -Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by Federal program legislation, all
construction contracts awarded by the recipients and subrecipients of more than $2,000 shall include a provision
for compliance with the Davis -Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor
regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed
and Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics
at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of
the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of
a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all
suspected or reported violations to the Federal awarding agency.
4. Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333) - Where applicable, all contracts awarded
by recipients in excess of $2000 for construction contracts and in excess of $2,500 for other contracts that involve
the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of
the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of Labor
regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages
of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard
work week is permissible provided that the worker is compensated at a rate of not less than 1 %z times the basic
rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings or under
working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the
purchases of supplies or materials or articles ordinarily available on the open market, or contracts for
transportation or transmission of intelligence.
5. Rights to Inventions Made tinder a Contract or Agreement - Contracts or agreements for the performance of
experimental, developmental, or research work shall provide for the rights of the Federal Government and the
recipient in any resulting invention in accordance with 10 CFR part 600.325, "Rights to Inventions Made by
Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
Grant Agreement No. ARS010, Page 49 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO 10
6. Clean Air Act (42 U.S.C. 7401 et seq.), and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.),
as amended - Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the
recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.).
Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
7. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) - Contractors who apply or bid for an award of $100,000 or
more shall file the required certification. Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.
8. Debarment and Suspension (E.O.s 12549 and 12689) - No contract shall be made to parties listed on the
General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement
Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension." This list contains the names
of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under
statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase
threshold shall provide the required certification regarding its exclusion status and that of its principal employees.
9. Section 508 of the Federal Water Pollution Control Act, as amended (33 U.S.C. 1368) and Section 1424(e) of
the Safe Drinking Water Act, (42 U.S.C. 300h-3(e)) - Contracts and subgrants of amounts in excess of $100,000
shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or
regulations issued pursuant to Section 508 of the Federal Water Pollution Control Act, as amended (33 U.S.C.
1368) and Section 1424(e) of the Safe Drinking Water Act, (42 U.S.C. 300h-3(e)). Violations shall be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
10. Compliance with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of sex; (b)
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 795), which prohibits discrimination on the
basis of handicaps; (c) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits
discrimination on the basis of age; (d) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; (e) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (f) Sections 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing; (b) any other nondiscrimination provisions in the
specific statute(s) made; and, (i) the requirements of any other nondiscrimination statute(s) which may apply.
11. Compliance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of
persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These
requirements apply to all interests in real property acquired for project purposes regardless of Federal participation
in purchases.
12. Compliance with the provision of the Hatch Act (5 U.S.C. 1501 — 1508 and 7324 — 7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
13. Comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or
more.
Grant Agreement No. ARS010, Page 50 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
14. Compliance with environmental standards which may be prescribed to the following: (a) institution of
environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EP 11738; (c) protection of
wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplain in accordance with EO 11988; (e)
assurance of project consistency with the approved State management program developed under the Coastal Zone
Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of Federal actions to State (Clean Air)
Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended,
(P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended
(P.L. 93-205).
15. Compliance with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
16. Compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470),
EO 11593 (identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.)
17. Compliance with P.L. 93-348 regarding the protection of human subjects involved in research, development, and
related activities supported by this award of assistance.
18. Compliance with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care, handling, and treatment of warm bloodied animals held for research, teaching, or other
activities supported by this Agreement.
19. Compliance with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which prohibits the
use of lead based paint in construction or rehabilitation of residence structures.
20. Compliance with the mandatory standards and policies relating to energy efficiency which are contained in
the State energy conservation plan issued in accordance with the Energy Policy and Conservation Act (Pub.
L. 94-163, 89 Stat. 871).
21. Assist the Commission in complying with the State Energy Conservation Program as described in the Code
of Federal Regulations, Title 10, Parts 420 and 450 and guidance issued by the U.S. Department of Energy
and subsequent guidance issued by the U.S. Department of Energy; the Financial Assistance Rules
described in Title 10, Part 600, as well as those regulations concerning the use of oil overcharge recovery
funds.
22. The Commission reserves the right to transfer equipment acquired under this grant as provided in Title 10,
Part 600.117. The Recipient can obtain a release of this right upon application containing certain
commitments.
23. Compliance with the Buy American Act (41 U.S.C. l0a-10c) By accepting funds under this Agreement, the
Grantee agrees to comply with sections 2 through 4 of the Act of March 3, 1933, popularly known as the "Buy
American Act." The Grantee should review the provisions of the Act to ensure that expenditures made under this
Agreement are in accordance with it. It is the sense of the Congress that, to the greatest extent practicable, all
equipment and products purchased with funds made available under this Agreement should be American -made.
24. Preservation of open and competition and government neutrality towards contractors' labor relations on
federally funded construction projects
a. Unless in conflict with State or local laws, you must ensure that bid specifications, project agreement, or other
controlling documents in construction contracts awarded pursuant to this agreement, or pursuant to a subaward to
this agreement, do not:
1. Require or prohibit bidders, offerors, contractors, or subcontractors to enter into or adhere to
agreements with one or more labor organizations, on the same or other related construction project(s); or
Grant Agreement No. ARS010, Page 51 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
2. Otherwise discriminate against bidders, offerors, contractors, or subcontractors for becoming or
refusing to become or remain signatories or otherwise to adhere to agreements with one or more labor
organizations, on the same or other related construction project(s).
b. The term "construction contract" as used in this provision means any contract for the construction,
rehabilitation, alteration, conversion, extension, or repair of buildings, highways, or other improvements to real
property.
c. Nothing in this provision prohibits bidders, offerors, contractors, or subcontractors from voluntarily entering
into agreements with labor organizations.
25. Compliance with the provision included in Title XV and Title XVI of Public Law 111-5, the American
Recovery and Reinvestment Act of 2009.
26. Segregation of Costs — Recipients must segregate the obligations and expenditures related to funding under the
Recovery Act. Financial and accounting systems should be revised as necessary to segregate, track, and maintain
these funds apart and separate from other revenue streams. No part of the funds from the Recovery Act shall be
commingled with any other funds or used for a purpose other than that of making payments for costs allowable for
Recovery Act projects.
27. False Claims Act — Recipient and sub -recipients shall promptly refer to the DOE or other appropriate Inspector
General any credible evidence that a principle, employee, agent, contractor, sub -grantee, subcontractor, or other
person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of
laws pertaining to fraud, conflict of interest, bribery, gratuity or similar misconduct involving those funds.
Grant Agreement No. ARSO10, Page 52 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
ATTACHMENT G
CERTIFICATION REGARDING DEBARMENTS, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION -LOWER TIER FEDERALLY FUNDED TRANSACTIONS
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
The undersigned hereby certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
2. The undersigned also certifies that it and its principals:
(a) Have not within a three-year period preceding this certification been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or
State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
(b) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph 2.(a) of this Certification; and
(c) Have not within a three-year period preceding this certification had one or more public transactions (Federal, State or
local) terminated for cause or default.
3. Where the undersigned is unable to certify to any of the statements in this certification, an explanation shall be attached to this
certification.
Dated this day of 20
By
Authorized Signature/Recipient
Typed Name/Title
Recipient's Firm Name
Street Address
Building, Suite Number
City/State/Zip Code
Area Code/Telephone Number
Grant Agreement No. ARSO10, Page 53 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
INSTRUCTIONS FOR CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION -
LOWER TIER FEDERALLY FUNDED TRANSACTIONS
I. By signing and submitting this forth, the certifying party is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the certifying party knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, Florida Energy and Climate Commission (Commission) or agencies with which
this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The certifying party shall provide immediate written notice to the person to whom this contract is submitted if at any time the
certifying party learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary
covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the
Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this
contract is submitted for assistance in obtaining a copy of those regulations.
5. The certifying party agrees by submitting this contract that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier contract, or other covered transaction with a person who is proposed for debarment under 48
CFR 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the Commission or agency with which this transaction originated.
6. The certifying party further agrees by executing this contract that it will include this clause titled "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all
contracts or lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not is proposed for debarment under 48 CFR 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the
Nonprocurement List (Telephone No. (202) 501-4740 or (202) 5014873.)
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR 9, subpart 9.4, suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the
Federal Government, the Commission or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
Grant Agreement No. ARS010, Page 54 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT H
Intellectual Property Provisions (NRD-1003)
Nonresearch and Development
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
Nonprofit organizations are subject to the intellectual property requirements at 10 CFR 600.136(a), (c) and (d). All other
organizations are subject to the intellectual property requirements at 10 CFR 600.136(a) and (c).
600.136 Intangible property.
(a) Recipients may copyright any work that is subject to copyright and was developed, or for which
ownership was purchased, under an award. USDOE reserves a royalty -free, nonexclusive and irrevocable right to
reproduce, publish or otherwise use the work for Federal purposes, and to authorize others to do so.
(c) USDOE has the right to
(1) Obtain, reproduce, publish or otherwise use the data first produced under an award; and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes.
(d)(1) In addition, in response to a Freedom of Information act (FOIA) request for research data relating to
published research findings produced under an award that were used by the Federal Government in developing an agency
action that has the force and effect of law, the USDOE shall request, and the Recipient shall provide, within a reasonable
time, the research data so that they can be made available to the public through the procedures established under the FOIA.
If the USDOE obtains the research data solely in response to a FOIA request, the agency may charge the requester a
reasonable fee equaling the full incremental cost of obtaining the research data. This fee should reflect the costs incurred
by the agency, the recipient, and applicable subrecipients. This fee is in addition to any fees the agency may assess under
the FOIA (5 U.S.C. 552(a)(4)(A)).
Grant Agreement No. ARS010, Page 55 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
ATTACHMENT I
DISCLOSURE OF LOBBYING ACTIVITIES
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
Approved by OMB
0348-0046
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure.)
1. Type of Federal Action:
2. Status of Federal Action:
3. Report Type:
❑
❑
a. contract
a. bid/offer/application
a. initial filing
b. grant
b. initial award
b. material change
C. cooperative agreement
C. post -award
d. loan
For Material Change Only:
e. loan guarantee
f. loan insurance
year quarter
date of last report__
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 4 is Subawardee, Enter Name
and Address of Prime:
❑ Prime ❑ Subawardee
Tier if known:
Congressional District, ifknown:
Congressional District, i%laiown:
6. Federal Department/Agency:
7. Federal Program Name/Description:
CFDA Number, ifapplicable:
8. Federal Action Number, ifknown:
9. Award Amount, ifknown:
3
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address if
(if individual, last name, first name. hl/): different from No. l0a)
(last name, first name, Ml):
(attach Continuation Sheet(s) SF-LLLA, i necessary)
Signature:
11. Information requested through this form is authorized by title 31 U.S.C.
section 1352. This disclosure of lobbying activities is a material
Print Name:
representation of fact upon which reliance was placed by the der above
when this transaction was made or entered into. This disclosure is
required pursuant to 31 U.S.C. 1352. This information will be reported to
Title:
Congress semi-aanually and will be available for public inspection. Any
person who fails to file the required disclosure shall be subject to a civil
Telephone No.: Date:
penalty of not less than $10,000 and not more than $100.000 for each such
failure.
Federal Use Only:
Authorized for Local Reproduction
Standard Form - LLL (Rev 7 - 97)
Grant Agreement No. ARSO10, Page 56 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at
the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31
U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a
covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer
to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a followup report caused by a material
change to the information previously reported, enter the year and quarter in which the change occurred.
Enter the date of the last previously submitted report by the reporting entity for this covered Federal
action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional
District, if known. Check the appropriate classification of the reporting entity that designates if it is or
expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first
subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee", then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter
the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements,
loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in
item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement
number; the contract, grant, or loan award number; the application/proposal control number assigned
by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,
enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different
from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it
displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 034840046. Public
reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
Grant Agreement No. ARS010, Page 57 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
ATTACHMENT J
PROPERTY REPORTING FORM
(For Property With Grantee/Recipient Assigned Property Control Numbers)
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
GRANTEE: List non -expendable equipment/personal property* costing $1,000 or more purchased under the above Agreement. Also list all upgrades` under this Agreement, costing $1,000 or more, of
property previously purchased under a Commission Grant Agreement (identify the property upgraded and the applicable Commission Agreement on a separate sheet). Complete the serial no./ cost,
location/address and property control number columns of this form. The Grantee shall establish a unique identifier for tracking all personal property/equipment purchased under this Agreement and shall
report the inventory of said property, on an annual basis, to the Commission's Grant Manager, by Grant Agreement number, no later than January 31st for each year this Agreement is in effect.
DESCRIPTION
SERIAL NO./COST**
LOCATION/ADDRESS
GRANTEE/RECIPIENT
ASSIGNED PROPERTY
CONTROL NUMBER
*Not including software. **Attach copy of invoice, bill of sale, or other documentation to support purchase.
Grantee/Recipient: I Grantee's/Recipient's Representative: I Date:
BELOW FOR COMMISSION USE ONLY
GRANT MANAGER: MAINTAIN THIS DOCUMENT WITH A COPY OF THE INVOICES SUPPORTING THE COST OF EACH ITEM IDENTIFIED ABOVE IN YOUR AGREEMENT
FILE. IF THE AGREEMENT IS A COST REIMBURSEMENT AGREEMENT, MAKE SURE TO SEND INVOICES SUPPORTING THE COST OF THE ITEMS TO
FINANCE AND ACCOUNTING FOR THE PROCESSING OF THE GRANTEE'S/RECIPIENTS INVOICE FOR PAYMENT.
Grant Manager Signature:
Grant Agreement No. ARS010, Page 58 of 65
Date:
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
ATTACHMENT K
ANNUAL REPORT
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARD
Grant Agreement No.:
ARS010
Grantee Name:
Grantee Address:
Grantee's Representative:
Telephone No.:
Annual Reporting Period:
Project Number and Title:
A. Provide a summary of project accomplishments to date. (Include a comparison of actual
accomplishments to the objectives established for the period. If goals were not met, provide reasons
why.)
B. Provide an update on the number of jobs created or retained, quantify the reduction of
greenhouse gasses and the energy saved in kWh or BTU.
C. Provide an update on the estimated time for completion of the project and an explanation for
any anticipated delays.
Grant Agreement No. ARS010, Page 59 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
D. Provide any additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
E. Identify below, and attach copies of, any relevant work products being submitted for the project
for this reporting period (e.g., report data sets, links to on-line photographs, etc.)
F. Provide a project Grant Budget update, comparing the Grant Project Budget to actual costs to
date.
Grant
Grant
Grant Budget
Total Grant
Expenditures
Expenditures this
Grant Project
Category
Project
Prior to this
Reporting Period
Funding Balance
Bud et
Re ortin Period
1. Salaries
2. Fringe Benefits
3. Travel (if authorized)
4. Supplies/Other
Expenses
5. Equipment
6, Contractual Services
7. Indirect Costs
if authorized
8. Total of all Grant
Budget Categories
Grant Agreement No. ARSO10, Page 60 of 65
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
G. Provide a project Match Budget update, comparing the Match Project Budget to actual costs to
date.
Match
Match
Match Budget
Total Match
Expenditures
Expenditures this
Match Project
Category
Project
Prior to this
Reporting Period
Funding Balance
Budget
Reporting Period
1. Salaries
2. Fringe Benefits
3. Travel (if authorized)
4. Supplies/Other
Expenses
S. Equipment
6, Contractual Services
7. Indirect Costs
(if authorized
8. Total of all match
Budget Categories
H. REPORTING
Activities:
/GRANT MANAGER NOTE. All of the tables below may not be required for this Agreement Please choose the
appropriate metrics) for the funded activity and include only the anoronriate tables for each Agreement on a nroiect to
nroiect basis.]
Retrofits
Number of
Buildings
Retrofitted
Ft. Retrofitted
Grant Agreement No. ARS010, Page 61 of 65
Building EneW Audits
Number of
Audits
Performed
Floor Space
Audited
Auditor's
Projection of
Energy Saved
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
Leans, Grants and
Incentives
Number of Loans
Given
Monetary value of
Loans Given
Number of Grants
Given
Monetary value of
Grants Given
Grant Agreement No. ARS010, Page 62 of 65
Reamable Energy
Market Development
Number of Solar
Energy Systems
Installed
Total Capacity
of Solar Energy
Systems
Number of Wind
Energy Systems
Installed
Total Capacity
of Wind Energy
Systems
Number of other
Renewable
Energy Systems
Installed
Total Capacity
of other
Renewable
Energy Systems
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
i
TrainVertaden
Number of
Alternative Fuel
Vehicles Purchased
Number of Vehicle
Conversions to
Alternative Energy
Number of New
Alternative Fueling
Stations
Number of
Carpools and
Vanpools Formed
Number of Energy
Efficient Traffic
Signals Installed
Number of Street
Lane Miles for
which
Synchronized
Traffic Signals
were Installed
Grant Agreement No. ARS010, Page 63 of 65
WorkshoM Train*
and Education
Number of
Workshops,
Training and
Education
Sessions Held
Number of
People
Attending
Workshops,
Training and
Education
Sessions
Jobs Created
Number of
Direct Jobs
Created
Number of
Indirect Jobs
Created
Actual Worker
Head Count
Number of FTE
Job Equivalents
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARS010
Energy SaviaZz,
Reduction in
Natural Gas
Consumption
(mmcf)
Reduction in
Electricity
Consumption
(MWh)
Reduction in
Electricity Demand
(MW)
Reduction in
Natural Gas
Consumption
(mmcf)
Reduction in Fuel
Oil Consumption
(gallons)
Reduction in
Propane
Consumption
(gallons)
Reduction in
Gasoline and
Diesel
Consumption
(gallons)
Amount of wind -
powered electric
generating capacity
installed
Amount of
electricity
generated from
wind systems
(MWh)
Grant Agreement No. ARSO10, Page 64 of 65
Renewabk Evergy
Capacity and
Generation $
Amount of
photovoltaic
generating
capacity
installed (MW)
Amount of
electricity
generated from
photovoltaic
systems (MWh)
Amount of
electric
generating
capacity from
other renewable
sources installed
(MW)
Amount of
electricity
generated from
other renewable
sources (MWh)
EmbWon Reduction
Tons Carbon
Emission
Reduction (CO2
Equivalent)
Tons of Sulfur
Dioxide
Emission
Reduction (CO2
Equivalent)
Tons of Nitrogen
Oxide Emission
Reduction (CO2
Equivalent)
Tons of Carbon
Monoxide
Emission
Reduction (CO2
Equivalent)
FLORIDA ENERGY AND CLIMATE COMMISSION
GRANT AGREEMENT NO. ARSO10
I. SUBCONTRACTOR LIST
The Grantee may subcontract work under this Grant Agreement without the prior approval of the Grant Manager, upon
the condition that each Monthly Progress Report must contain a current list of subcontractors, as required in Section
18.A of the Grant Agreement.
'if grantee Goes not have subcontractors, please state 'None' below
Name of Current Total Amount Description of Work
Subcontractor Address I of each Subcontract Performed
J. MINORITY/WOMAN/SERVICE-DISABLED VETERAN -OWNED BUSINESS LIST
The Grantee is encouraged to use small businesses, including minority, woman and service -disabled veteran -
owned businesses as subcontractors under this Grant Agreement. As required in Section 18.0 of the Grant
Agreement, the Grantee is required to report information concerning their use of such businesses in each
Monthly Progress Report.
*I.fgrantee does not have any subcontracts with minority1woman/service-disabled veteran- owned businesses, please
state 'None' below
Name of
Business
Address
Reporting
Period mouth
Total Amount
Paid to Business
during this
Reporting
Period
Description of
GoodalSemices
provided by
Buslnesa
Type of Business
(Minority,
Woman,
Servke-disabled
veteran-owy
This report is submitted in accordance with the reporting requirements of Grant Agreement No. ARSO10 and
accurately reflects the activities and costs associated with the subject project.
Signature of Grantee's Representative
Grant Agreement No. ARS010, Page 65 of 65
Date