HomeMy WebLinkAboutP. County AdministratorM E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: December 1, 2010
SUBJECT: County Divisions’ Monthly Activity Report for November, 2010
______________________________________________________________________________
MONTHLY ACTIVITY REPORT – NOVEMBER, 2010
KEY WEST AIRPORT
In November, passenger figures for October were compiled. During that month,
the six airlines serving Key West International Airport carried a total of 44,611
passengers. This is a 42% increase over October of 2009. Total passenger
numbers for the first ten months of calendar year 2010 are up 20% over the same
period in 2009.
Preliminary work for the second half of the Runway Safety Area (RSA) Project
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was completed in November. Night work will begin again on December 5 as we
reconfigure the small salt pond at the western end of the runway.
There has been much in the national media concerning new TSA passenger
screening techniques. Key West International was one of the first airports to
institute the new “pat down” procedures. However, so far, we have received no
complaints from passengers concerning these procedures.
MARATHON AIRPORT
Formal request to U.S. Customs & Border Protection for Marathon User-Fee
Based Customs Service facility for harbor and airport arrivals is still pending
receipt of letter of support from Governor Crist.
Project coordination is on-going with City of Marathon for expansion of Little
Venice Waste Water Treatment Plant located at the Florida Keys Marathon
Airport.
Airport Emergency Plan (AEP) review by FAA is pending.
Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Laterals and a Wildlife Hazard Assessment have been initiated. Funding for these
projects is through an AIP Grant Agreement.
Taxiway Pavement Marking Upgrade Project was completed as of November 18,
2010. Funding for this project is through an AIP Grant Agreement.
The Environmental Assessment Project associated with the runway relocation
proposal is on-going. Project funding is through an FAA Grant.
Airport Rescue Fire Fighting (ARFF), Index A, vehicle in-service training of
ARFF personnel is being conducted on November 30, December 1 & 2, 2010;
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funding for this project is through an FDOT Joint Participation Agreement (JPA).
Skydive Sebastian held a skydiving event at the airport on November 11 – 14,
2010. Aviation Day event was held at the airport on November 13, 2010.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter – Wellness
Human Resources:
8 revised job descriptions
II. TURNOVER NUMBERS TO DATE:
November 2010 Turnover: .79% Turnover as of last Nov 2009: 7.94%
Turnover so far 2010: 8.45%
Resignations: 3 Terminations: 1 Retired: 0 Deceased: 0 Layoffs:0
Human Resources
IAFF Negotiation meeting
Pre-determination hearing held
Personnel Policies and Procedures Board meeting
Unemployment Hearing held
Completed 2008 Minority/Physically Disabled Appointments report
United Way Campaign meetings held in Key West, Marathon and Key Largo
Valic Deferred Compensation meeting held in Key West
Nationwide Deferred Compensation meetings held in Key West, Marathon
and Key Largo
Risk
No major activities
Benefits (Group/Workers Comp)
Distributed open enrollment notifications.
Teleconference with Gallagher Basset regarding medical plan analysis.
Safety
No major activities
BUDGET & FINANCE
Budget Analysts:
Contracts Reviewed - 12
Prepared/ posted budget transfers and resolutions -35
Reviewed & Signed budget transfers- 67
Reviewed contract summaries: 29
Signed PAF’s: 4
Incoming mail - 15
Outgoing mail - 10
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Prepared and processed the November and December BOCC agenda packet.
Reviewed and processed 15 Personnel Action Forms.
Processed RSAT grant reimbursement request for: GCMK (1), MCSO (1).
Processed Upper Keys Community Pool October reimbursement request, MCSO
(3) 911/Interagency Communication reimb request.
Updated statistical data for budget book. Ordered supplies to publish budget
book.
Began FY10 revenue and expenditure report for the December BOCC meeting.
Created agenda item: 1 Public hearing to amend fund 135
Working on printing and on-line publication of the FY 2011 Adopted budget
books.
Grants Administration:
EECBG Energy Grant: Distributed executed grant agreement to municipal
partners; coordination of municipalities’ Inter Local Agreements; preparation of
ILA agenda item. Continued updates and information to and coordination with
State and with partners. Preparation of monthly progress report (includes
collecting reports from each partner and compiling with the County’s data.)
HSAB Working Group: Compiled minutes, motions, and recommendations of
Working Group. Prepared presentation of group’s work and recommendations for
November BOCC meeting.
2011 HSAB Funding Cycle: Completing certifications for all contracts; follow
ups with funded organizations.
2011 BOCC Line Items Funding: Completing certifications for all contracts;
follow ups with funded organizations.
2011 Legislative Agenda: Completed final document; prepared agenda item.
2011 State JAG grants: Finalized execution of 5 grants and related MOUs.
Distributed copies to sub-grantees.
2010 State JAG grants: Completed final financial and programmatic close outs of
all of last year’s FDLE grants.
BP Claims: Submitted second claims package. Continue to provide BP’s adjuster
with requested follow-up information and documentation from various
departments on both claims packages. (employment and OT policies, payroll
registers, cancelled checks, etc.)
FEMA: Continued closeouts of old storm project worksheets.
Purchasing Department:
Total purchase orders processed 364
Total orders placed for departments 95
Total orders entered for departments 110
Office Depot orders processed 95
Staples Orders processed 9
We opened 2 bids and processed another 5 which was average from the previous
months. Addendums entered 2, contracts reviewed 39, and bills paid 6, and
voided 15 purchase orders. We also processed 1238 pieces of mail which was
average from previous
months.
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COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 10/21/10 –11/20/10):
C-1 Congregate Meals totaled 1195 units during the reporting period, posting another
monthly increase in attendance, and closely approaching the monthly goal of 1223
meals.
C-2 Home-Delivered Meals totaled 3151 units during the reporting period, bringing the
program into the target achievement range. We are currently adding new clients only
when other clients have left the program.
In-Home Services (Information in this section is for the period 10/01/10 – 10/20/10 – new
contract period):
III-E In-Home Respite: 0 units this period, 726.75 units year-to-date, 53% year-to-date-
achieved.
III-E Facility Respite: 171.75 units this period, 4030.75 units year to date. 107% year-to-
date achieved. 2 clients on the waiting list.
We have spent $58,451.35, 83% of III-E funds, .35% underachieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for October 2010:
Case Management: 10.5 units for the month were produced; 44.5 units year-to-date.
Homemaking: 134 units for the month were produced; 486 units year-to date.
Home-Delivered Meals: 180 meals for the month were provided; 685 meals year-to-
date.
Personal Care: 43 units for the monthly were produced; 113 units year-to-date.
Overall Program Achievement was 24.45%, 8.89% underachieved.
CCE (Community Care for the Elderly) for the period 9/21/10–10/20/10:
Case Management: 34.75 units for the period and 84.75 units year-to-date. 8.26%
achieved year-to-date. There are 171 clients on the waiting list.
Intake: 8.25 units achieved and 17.75 units year-to-date. 33.18% achieved year-to-
date.
Chore: 2 units achieved and 2 units year-to-date, 13% achieved year-to-date.
Homemaking: 703.75 units for the period and 2651.75 units year-to-date. 28%
achieved year-to-date. There are 144 clients on the waiting list.
Personal Care: 604.5 units for the period and 2312.5 units year-to-date. 54.99%
achieved year-to-date. There are 73 clients on the waiting list.
Respite: 349.5 units for the period and 1072.25 units year-to-date. 82.67% achieved
year to date. There are 24 clients on the waiting list.
CCE overall is at 37.82% achievement, which is 4.48% overachieved. We have started
reducing services and moving eligible clients into other programs. However, our
achievement level continues to rise. Case Managers have been instructed not to add any
service hours for their current clients.
ADI (Alzheimer’s Disease Initiative) for the period 9/21/10 – 10/20/10: 252.25 units
were produced in the period and 747.5 units year to date. 32% year-to-date achieved,
1.34% underachieved. We have improved our achievement level considerably by adding
on 2 new clients. Four clients on the waiting list.
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HCE (Home Care for the Elderly Program) for the period 10/16/10 - 11/15/10: 25.25
billable units this period, 75 billable units year-to-date. 21.68% year-to-date achieved,
19.99% underachieved. We lost one client and will ask the Alliance for Aging to activate
more clients from the wait list.
Monroe County Transit
Department Activity for November 2010
One-way trips provided: 1,597
Unduplicated clients served: 189
Special Needs Clients registered: 460
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,892.00
Expenditures: $65,461.16
Percentage Spent Fiscal YTD: 8.5 %
Social Services Department –November 2010
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 1,291
Unduplicated Welfare client households that received service 117
New Welfare cases receiving service
Low Income Home Energy Assistance Grant Program cases- 94 $24,000.00
Low Income Crisis Assistance cases 139 $49,026.38
Total $73,026.38
Home and field visits 16
Office visits 458
EHEAPS 0
Homelessness Prevention Approved Cases- 26 Total: $41,231.00
Interesting Community Support Services Updates:
Tavernier Office attended Alliance of Aging Training on client
assessment.
9 pauper cases completed in November- Approx-Total amount paid out
$8,100.00
Tavernier Office hosted Thanksgiving Luncheon for 30 people at Senior
Center.
Bayshore Manor (BSM)
Bayshore Manor’s current census is 16 residents. The current census is five private pay
and 11 subsidized. BSM provided 237 hours of OA3E respite care, 29 hours private pay
respite and 0 hours of Medicaid Waiver this month. Bayshore Manor has five OA3E
clients and one private pay respite client.
There is one client on the wait list.
Revenue for November 2010 $32,494.49
Expenditures for the same period $50,620.61
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Percentage of the budget spent year to date 9.68 %
LIBRARY
Library statistics continue to reflect the consistent use and appreciation of
traditional onsite Library services as well as those reflecting the new technology,
as circulation for the month reached 30,141 items
329 new Library cards were issued during the month, bringing the total of Monroe
County Library cardholders to 51,692.
32,660 customers used Library services onsite, making personal visits to check
out various Library materials, attend programs, and enjoy the numerous in-house
services
An estimated 1,866 of those onsite visitors made use of the Library’s wireless
internet access, in addition to those who accessed the service form the Library
parking lots and outdoor seating areas. This number showed an increase of 58%
over the month for last year, a strong indication of the growing popularity of this
service.
Our monthly statistics show a 5% increase in Reference Services from a year
ago—7,897 questions were asked of Library staff in this past month. Much of the
increase is due to the need for job searching, e-government referrals and health
information—a telling reflection of current community needs and concerns.
Monroe County Public Library is an active participant in the state-wide Ask-a-
Librarian live virtual reference service. During FY 2009-10, over 100 Monroe
County residents used this service, which offers live help from librarians around
the state from 10 a.m. to midnight Sunday through Thursday, and 10 a.m. to 5
p.m. on Friday and Saturday. Patrons are invited to use the link on our website
homepage for to access this Florida Library service.
We began the new fiscal year with a flat budget, and are concentrating on pacing
our discretionary spending accordingly.
EXTENSION SERVICES
Number of services provided: 417 phone calls, 39 office visits, 32 visits to clients,
14 group teachings with 913 participants, 6 media submissions, and 570
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $109,946.69; Remaining Balance: $76,544.31;
Percentage of budget spent and/or encumbered year to date: 5%.
The Extension Director accomplished the following activities:
Participated in a two-day annual meeting of Florida County Extension Directors
via video conferencing.
Participated in a one-hour webinar sponsored by the U.S. Housing and Urban
Department regarding the availability and operation of the HUD guaranteed green
power loan programs available through participating banks.
Participated in a two-hour Southeast Florida Regional Climate Compact Steering
Committee conference call to discuss the ICLEI Resilient Communities
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Resolution.
Attended a three-day Goliath Grouper Population Assessment Workshop in Key
West.
Chaired a two-day Spiny Lobster Population Assessment Workshop in Key West.
The Environmental Horticulture Agent accomplished the following activities:
Taught a composting workshop to 100 new composter owners at the Green Living
& Energy Education’s (GLEE) Green Life Expo.
Set up an environmentally-friendly landscaping educational booth at the GLEE
Green Life Expo’s environmental fair held at the Key West Tropical Forest &
Botanical Garden. Three Master Gardeners helped answer questions from 66
clientele.
Set up an environmentally-friendly landscaping educational booth at the GLEE
Green Home Expo’s environmental fair held at the Sugarloaf Key Elementary
School. Three Master Gardeners helped answer questions from 21 clientele.
Set up a plant selection educational booth at the Key West Garden Club’s two-day
Plant Sale. Eight Master Gardeners helped answer questions from 80 clientele.
Held six regional plant clinics with 12 Master Gardeners assisting 21 clientele.
Made 13 site visits: Key West - Royal Palm struck by lightning, declining old
man palm due to caterpillars and boron deficiency, parasitic wasp release for Pink
Hibiscus Mealybug control; Lower Matecumbe - Green Buttonwood with witches
broom; Duck Key - declining St. Augustine turf; Key Largo - parasitic wasp
release for Pink Hibiscus Mealybug control; Islamorada - Staghorn fern;
Marathon - Palm identification; Cudjoe Key - Royal Palm with drooping fronds
and roots above ground.
Proctored 11 Pesticide exams: six CORE, one Turf and Ornamental, one Public
Health one Advanced Public Health, one Aquatic, one Right-of-Way.
The Family & Community Development Agent accomplished the following activities:
Worked with three High School Financial Literacy Classes, and since more
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knowledge and an interest in developing material for the 8 grade curriculum was
requested, information about the program was presented to school administrators,
teachers, and parents of Plantation Key Middle School.
Presented and coordinated Monroe County’s participation in the Green
Government Eco-Summit that was organized by Green Living & Energy
Education (GLEE). The event was designed for individuals representing local
government and other publicly-funded entities to report on their progress to
eliminate waste and implement sustainable operations.
Attended and coordinated Extension and County participation in Eco-Week for
the Upper Keys Green Futures Expo. Developed a display to inform participants
about the energy and climate projects the County is developing. Coordinated with
the Master Gardeners to organize their space and publications. Over 300
participants came to the event to learn about new products, energy and water
saving ideas, and healthy living information.
Collaborated with the “Be the Change” and Girl Scout groups to provide
information about the rules and regulations relating to mangrove roots for a
project they are developing.
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Helped two student internship applicants, for local businesses, to prepare for a
basic pre-employment competency exam.
EMERGENCY SERVICES
Fire Rescue
Updated several Monroe County Fire Rescue Standard Operating Procedures
(SOPs) and Forms. Some of November’s revisions related to rehabilitation, and
Trauma Star operational procedures.
Submitted SAFER grant quarterly report and payment request for period from
06/20/10 through 09/19/10 and received revenue in the amount of $155,934.50
Assistant Fire Marshal interviews held to select candidate for open position.
Opening contract negotiations meeting with IAFF Local 3909 for FY12 CBA.
Fire Marshal
Re-inspection of violations, for the County Attorney, at Key Largo Ocean Resorts
Reviewed plans for adherence to building and fire codes and reviewed new
project for Affordable Housing Project in Tavernier
Training
Conducted state certified 40-hr Aerial Class
Received 100% pass rate for Firefighter I class state test
Conducted CPR refresher training
Conducted Live Fire Training for Station 17 Conch Key
Conducted written test for 9 Lieutenant promotion applicants
Trauma Star/EMS
Trauma Star is back up to full staffing and transported 27 Trauma, Cardiac,
Stroke and Critical care patients to higher level Hospitals on the mainland during
the month of November.
Began CPR recertification training for all EMTs and Medics
Administered Flu shots for all Fire Rescue employees and volunteers
Emergency Management
Finalized the acquisition of the new county conference calling and the new EOC
badging system and attended a training in utilization of both systems
Conducted Radiological Emergency Preparedness training for emergency
responders in preparation for 2011 FEMA evaluated Turkey Point Nuclear Power
Plant Exercise
Participated at the USCG Deep Water Horizon Planning meeting in preparation
for the oil spill After Action Report and an upcoming meeting
Participated at the Monroe County Evacuation meetings with South Florida
Planning Council and other relevant entities (FDOT, MC Growth Management,
Regional partners)
Attended meeting with Miami-Dade Transit to negotiate extension of Emergency
Transportation Agreement
PUBLIC WORKS
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Pollution Control removed 7.93 tons of debris illegally dumped in County rights of way
and 8.25 tons for other departments (3,160 lbs of tires from the Marathon Garage;
5,660 for the Key West Garage; 3,300 lbs of debris for the Land Authority; and an
abandoned camper weighing 4,380 lbs. for the Sheriff’s Office)
Key West Garage Mechanic/Welder rebuilding front end loader bucket and other
heavy equipment saving the Road Department many thousands of dollars plus down
time
Ordered six new county vehicles/units approved in FY 11 final budget
Implemented use of recycled/refined oils in all garages
Marathon Mobile Mechanic attended training and received certificate and continuing
education units for generators and emergency power
Key West garage mechanics received four hours of training for EGR (exhaust gas
recirculation valve) fuel system cleaning
Lift station & forced main completed at Joe London Fire Training Facility
Facility Asset Management consultation phase completed
Two events held at the Nelson GC required a total of 10 hours of staff overtime.
Installed temporary ADA ramps at polling places, moved ballot boxes and computers
for the Supervisor of Elections.
Completed three FY11 budgeted capital projects at the PK Court House and one at
the Ellis Building (a/c equipment replacement)
Lamar Roofing completed a roof warranty repair at the Ellis Building
Steam cleaned carpets at the upper keys Property Appraiser’s office
Replaced a/c thermostat at the upper keys Tax Collector’s office
Oracle Elevator completed repair of the Ellis Building elevator
Supplied thirty (30) 1000-watt lamps to the FKEC for installation at KL Park
New water meter installed at KL Park maintenance shop, connection permit issued
and inspection complete
Replaced light bulbs at the Card Sound Toll canopy
Replaced numerous signs at upper keys parks
Completed cosmetic deck repairs to Tom’s Harbor Cut bridge
Completed grade repairs to SR4A, Ramrod Key
PROJECT MANAGEMENT
Engineering Services
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Duck Key Security System – Bid opening December 8.
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Boca Chica Road Restoration Project – Pre construction meeting December 2.
Worked with DOT to have funding for design/construction of SR940 Leg A
Bridge, and No Name Key Bridge repair projects included in FDOT 5 year draft
work plan.
Project Management
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TDC Projects
East Martello Bathrooms – Permit issued. Scheduling pre construction meeting
and issuing NTP.
West Martello Fence – Awaiting (3) contractor bids on revised drawings
West Martello Brick & Mortar – Back out to bid in December. Bid openings will
be January 2011.
East Martello Brick & Mortar – Back out to bid in December. Bid openings will
be January 2011.
County Projects
Marathon Courthouse Renovations – BOCC approval for Pedro Falcon at
November meeting.
ADA Transition Plan – Should be presented at future BOCC for final review.
Wastewater
Duck Key WWTP is 25% complete. $1,210,849.11 in pay applications has been
approved; Clerk has paid $786,524.57. Pay applications 5 and 6 submitted to
Clerk 11/2/10.
Small Cities Community Development Block Grant Application for additional
assistance to income qualified households for sewer laterals received by the
Department of Community Affairs on November 15, 2010.
TECHNICAL SERVICES
We completed 180 work orders, posted first version of new web site for review by users,
ordered first 10 PCs from Lenovo, migrated an additional 10 gigabytes of data into
Alchemy, pushed out new Microsoft security updates and updated library computers.
VETERANS AFFAIRS
Clients Assisted: 1836
New Clients Assisted: 52
Field Visits 8
Benefits Delivery at Discharge 7
Van Clients Transported: 184
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of November totals to $270,534.80 and indicates the
amount of new revenue brought into Monroe County derived from claims for the entire
department, including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
GROWTH MANAGEMENT
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2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING NOVEMBER
Total Total Total FY 2011 FY 2010 FY 2009 % of
BudgeteExpenses Expenses Expenses Expenses Expenses Variance
dFY 2010 FY 2009 EndingEndingEndingExpenses
ExpenseNovember November November Ending
s FY
Nov. FY
2011
2011 vs.
Nov. FY
2010
Growth $773,577 $419,431 $448,743 $58,594 $22,482 $45,736 261%
Mgmt.
Admin.
Geographic$199,855 $209,676 $231,399 $28,830 $13,049 $29,246 221%
Info. (GIS)
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Planning $1,189,7$990,168 $985,726 $90,300 $131,169 $79,817 69%
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Comprehens$260,000 $301,385 $46,045 $0 $0 $915 0%
ive Plan
Planning $84,167 $80,563 $84,698 $6,000 $9,026 $8,179 66%
Commission
Environment$297,679 $280,108 $269,072 $27,128 $29,535 $28,551 92%
al Resources
Code $1,203,5$1,155,60$1,048,25$99,920 $152,217 $89,066 66%
Enforcement 70 01
Boating $750,774 $306,309 $320,737 $21,973 $2,665 $46,989 825%
Imprv.
Environment$192,444 $153,611 $127,392 $10,937 $11,925 $5,169 92%
al
Restoration
Marine Resources Office
Consulted with Village planning staff on liveaboard regulations
Prepared Marine & Port Advisory Committee agenda packets for quarterly
meeting
Processed two citizen vessel disposals
Removed eight derelict vessels in coordination with FWC
Compiled and submitted FWC Pilot Program monthly survey data sheets
Performed site visit at Pine Channel Estates to evaluate water quality issues
Performed site visit at Blanche Bergin Park to address complaints of abandoned
vessels
Completed trap removal project invoice processing
Assembled all trap removal project documentation for project closeout with
FEMA
Prepared ILA with City of Marathon for December BOCC agenda
Drafted ordinance to revise boating restricted areas in the code from ‘Combustion
Vessel Exclusion Zones’ to ‘No Motor Zones’ and prepared documentation for
the December BOCC agenda
Coordinated with CVA Grant Program to finalize a new pumpout grant for
Monroe County
Drafted power point presentation describing the survey results and status of the
FWC Pilot Program
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Coordinated with Hammer Point POA regarding the removal of markers
surrounding the subdivision
Completed channel marker repairs at Community Harbor
Drafted Scope of Services for revisions to the Marina Siting Plan to be completed
by SFRPC
Met with the National Marine Waste Foundation regarding the potential for a
private program to pumpout vessels throughout the Keys
Provided updates to FWC regarding the Boating Improvement Program annual
report
Submitted documentation to Finance for reimbursement to KCB for waterway
related expenditures
Coordinated with FWC regarding upcoming stakeholder surveys and regulatory
regime development in association with the FWC Pilot Program
Visited the City of St. Augustine to observe their new mooring field and discuss
boating and waterway related issues
Pumped out 66 vessels in the Key Largo area
GIS Office
GIS Projects
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Tier Committee GIS Maps DRC and Planning Commission
-
Planning Commission Tier Review Meeting (11/17)
-
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
GIS Data/Map Requests/Technical/Programming
-
Species data – Galleon Bay – Growth Management
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General map projects – Growth Management
-
Tier Analysis – Private – Vacant analysis
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Wastewater Maps – Rebecca Jetton FL DCA
-
Developed Parcel/CBRS analysis – Growth Management
-
Keith & Schnars AICUZ data request
-
Support for Addressing Layer project - combining use of cursor processing,
geometry object methods, and geoprocessing tool functions.
-
SID ground survey accuracy report downloaded from property appraiser's ftp.
-
-provided instructions for Anne Hartley in order to use furnished image tiles, grid,
and catalog.
-
support for Tiffany, detecting missing records by RE across various tables; sample
Python script w/ sample data and related support.
-
support for Dianne Bair, FEMA application.
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support for Kathy/Gail in Lloyd Good property selection buffer and mail merge.
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support for Rich, concerning editing an SDE source.
-
downloaded the new ArcGIS 10 service packs to the common ArcGIS 10
software installation staging area.
-
aiding the public with Tier map info - also, directions on how to use the Growth
Management viewer to look up property and tier designations..
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support for Holly on public request for benchmarks listed at NOAA Tides and
Currents, Bench Mark Data Sheets website.
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prepping for the ArcGIS 10 upgrade.
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support for Steven Biel concerning public lands (Florida Forever).
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support for Tiffany on intersecting parcels and FEMA flood zones
-
support for Diane, Mitch, and Mayra for providing digital FIRM map copies for
BOCC agenda.
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geoprocessing support for CBRS layer w/ parcels.
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data support for Florida Department of Highway Safety and Motor Vehicles, US 1
highway mile markers.
GIS Addressing
-
22 Address Assignments
CODE ENFORCEMENT
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PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission Completed ........................................................................... 1
Appeal to Planning Commission in Progress........................................................................... 1
Appeal to DOAH Applied ....................................................................................................... 1
Appeal to DOAH in Progress ................................................................................................. 4
Alcoholic Beverage Applied .................................................................................................... 1
Alcoholic Beverage Completed ............................................................................................... 3
Alcoholic Beverage in Progress ............................................................................................... 5
Code Enforcement Referral (estimated at 1 per week per Current Planner (4) ....................... 16
Conditional Use, Major Permit Issued ..................................................................................... 2
Conditional Use, Major Permit in Progress ............................................................................. 3
Conditional Use, Major Deviation in Progress ........................................................................ 2
Conditional Use, Minor Permit in Progress ............................................................................. 2
Conditional Use, Minor Deviation in Progress ........................................................................ 1
Conditional Use, Time Extension Applied .............................................................................. 1
Conditional Use, Time Extension Issued ................................................................................. 1
Conditional Use, TDR in Progress........................................................................................... 1
Development Agreement in Progress ...................................................................................... 2
Home Occupational Permits in Progress ................................................................................. 2
Public Assembly Permits Issued .............................................................................................. 1
Road Abandonment Applied .................................................................................................... 1
Road Abandonment in Progress............................................................................................... 3
Variance Administrative in Progress ....................................................................................... 1
Variance, Planning Commission in Progress ........................................................................... 1
Permits Reviewed & Processed ............................................................................................... 97
Vacation Rental applied ........................................................................................................... 2
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Vacation Rental Issued ............................................................................................................ 5
Vacation Rental Mgr. License Applied ................................................................................... 2
Vacation Rental Mgr. License Issued ...................................................................................... 2
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 4
ROGO Exemptions/Denials Issued.......................................................................................... 3
Mixed Use Category
MCC Text Amendment, In Progress ....................................................................................... 7
Customer Service
In-person inquiries estimated at 5 per day per planner (2) ………………. ............................ 300
Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100
Email inquiries estimated at 5 per planner (7) per day ............................................................ 300
Letters of Understanding .......................................................................................................... 3
Administrative Meetings
Development Review Committee – 1 meeting, 4 items
Planning Commission - 2 meetings, 7 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
I. COMPREHENSIVE PLAN UPDATE
Wrote 10/27/2010 minutes .....................................................................................................1
Sent impact fee list to K&S ...................................................................................................1
Reserved conference room for finance meeting with staff and K&S ....................................1
Reviewed and commented on Housing Element ...................................................................1
Notified (staff) November 30 time slots for DCA Review ....................................................1
Reviewed and commented on 6 invoices for K&S ................................................................6
Received assistance from App Analyst in setting up Comp Plan calendar and email ...........1
Received assistance from Tiffany on ROGO stats from inception ........................................1
Analyzed and sent ROGO data to K&S .................................................................................1
Printed elements for GMD .....................................................................................................5
Sent K&S 2010 URS Arterial Report ....................................................................................1
Moved December 14 onsite meeting to December 16 ...........................................................1
II. PROJECTS
Updated NNK notebook ........................................................................................................1
Researched and found 2008 CBRS Reso ...............................................................................1
III. REPORTS
BOCC meeting for CIP – edited and submitted .....................................................................1
Finished Public Facilities Capacity Report for 12-15 BOCC ................................................1
Assisted Mayra with MDJ and 127 Conservation land use designation amend. To DCA ....2
IV. STAFF
Comprehensive Planning Staff Meetings
Assisted Staff
Document file transfer protocol .............................................................................................1
Document edit and review, tables ..........................................................................................2
Edited PC document ..............................................................................................................1
16
Sent out Excel tip of the week ...............................................................................................1
Assisted with excel chart making ..........................................................................................1
V. MEETINGS
Planning Commission presentation on Table 4.1 of the CIP .................................................1
Met with staff re: Key Haven stormwater plans ...................................................................1
Met with staff re: No Name Key utilities and CBRS............................................................1
Attended and presented Key Haven Bond Reduction Report for Plg Dir signature ..............1
Attended DCA workshop for comp plan update technical report review ..............................1
VI. INFORMAL MEETINGS
Planning Director ...................................................................................................................1
Asst County Attorney – BOCC deadline ...............................................................................1
VII. TELEPHONE CALLS
Lourdes 786-256-3721 – ROW in Calusa Campgrounds – transferred to UK Planner .........1
Environmental consultant regarding tier change map ...........................................................1
Talked to K&S regarding hurricane meeting .........................................................................1
Kevin Wilson re: Key Haven permitting and fill ..................................................................1
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey ........................................................................11/10
Development Review Committee Meetings ..........................................................................2
Planning Commission Meetings ............................................................................................2
Presented Wisteria Island FLUM Amendment to Planning Commission .............................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................1
Comp Plan Update on site meeting with Keith & Schnars to review progress ....................1
Review of Keith & Schnars Invoices ....................................................................................4
Comp Plan Team Meeting .....................................................................................................1
Reviewed planning staff reports ............................................................................................2
Hurricane Evacuation Model Conference Call .....................................................................1
Population Projection Conference Call with DCA ................................................................1
Prepared BOCC agenda summary and backup for No Name Key .......................................1
Updated draft Lower Keys LCP and submitted to HDR for review ......................................1
Workshop with DCA – Draft Technical Document Update ..................................................1
Responded to E-mails and phone calls .................................................................................25
Received, distributed, and reviewed amended drafts of the Comp Plan
Technical Document ..............................................................................................................11
Received an approved Letter of Understanding between Monroe County and DCA
regarding the Compilation Report that identifies Major Issues to be addressed in the
Evaluation and Appraisal Report ..........................................................................................1
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
Code Enforcement Referral .................................................................................................. 6
Letter of ROGO Land Dedication 1
Permit Application Site Visit [est] ........................................................................................ 10
OTHER: Misc Bio ................................................................................................................. 30
Tier Designation Review ...................................................................................................... 12
17
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS ...............................
Code Enforcement Assessment Memo .................................................................................. 6
GIS Map (Assorted) ............................................................................................................... 20
Interagency Coordination .......................................................................................................DEP, ACOE,
ROGO Land Dedication Letter .............................................................................................. 1
MEETINGS
FWS/FEMA .......................................................................................................................... 1
Planning Commission ............................................................................................................ 2
OTHER:
Phone Calls [Estimated] ......................................................................................................... 400
Front Counter Walk Ins [Estimated] ...................................................................................... 300
BUILDING DEPARTMENT
18
19
November, 2010 Total # Average-17days
Acker, Scott Upper Keys-Building 416 24.47
Albarran, Mike-Lower/Middle Keys-Electrical 4 0.23
Bowden, Mike-Lower/Middle Keys-Building 209 12.29
Kasprzak, Adam-Upper/Middle/Lower-Elec/Plumb/Mech/Bldg 369 21.70
Kostic, Harry-Lower/Middle-Building 30 1.76
Phinney, Tucker-Lower/Middle Keys-Building 159 9.35
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech 237 13.94
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech 436 25.64
Tugwell, Paul-Upper Keys-Plumbing/Mechanical 115 6.76
20
21
November, 2010 November, 2009
Total Valuation 5,338,1385,725,404
Wastewater Valuation 484,110166,192
7,000,000
Total Valuation
6,000,000
Wastewater Valuation
5,000,000
4,000,000
Through 11/24
3,000,000
2,000,000
1,000,000
0
November, 2010November, 2009
22
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 15, 2010 Division: __County Administrator
Bulk Item: Yes No x Department: County Administrator
Staff Contact Person/Phone #: Connie Cyr /292-4441_
AGENDA ITEM WORDING:
Discussion and approval of the 2011 appointments of Commissioners to various duties.
ITEM BACKGROUND:
Each year, the BOCC considers appointments of Commissioners to various boards, committees, liaison
activities, etc.
PREVIOUS RELEVANT BOCC ACTION:
At the December 4, 1994 BOCC meeting, the Board passed and approved Resolution 447-1994
outlining the policy of assigning County Commissioners to the various duties. If two or more
Commissioners prefer the same appointment, the Administrator shall list the conflicting preferences
for resolution by the Board at the public meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
TOTAL COST: INDIRECT COST: ______________BUDGETED:
N/A YesNo___
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS:
____________________
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included Not Required___
DISPOSITION:AGENDA ITEM #
Revised 7/09
VARIOUS OTHER APPOINTMENTS/NOTES
Rural Health Network
.
Commissioner Murphy was appointed 12/17/08. Terms have no expiration dates
Industrial Development Authority
–
ChairpersonMayor Heather Carruthers
Vice-Chairperson – Mayor Pro Tem David Rice
Commissioner Sylvia Murphy
Commissioner George Neugent
Commissioner Kim Wigington
COMMISSIONER DIGENNARO as the point person between the Board
of County Commissioners and Representative Saunders for one year.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Carruthers
Rice
COMMISSIONER MURPHY to represent the Board on issues concerning
highway safety and beautification, including the 18 Mile Stretch of U.S. 1
and to be our State and Federal government liaison on these issues.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Murphy
COMMISSIONER DIGENNARO to serve with the Florida Commission
on Veterans Affairs.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Rice
COMMISSIONER DIGENNARO to be the Board’s liaison (point person)
for wastewater issues.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Rice
COMMISSIONER DIGENNARO to be the Board’s liaison with Senator
Bullard.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Murphy
Rice
COMMISSIONER MURPHY to serve as a representative on a working
group to address hurricane evacuation in the Florida Keys.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Murphy
Rice
COMMISSIONER WIGINGTON as the point person between the Board
of County Commissioners and the Navy with regards to Navy related
issues.
NEED APPOINTMENT/REAPPOINTMENT: PREFERENCES
Wigington
2011 ORGANIZATION FOR ROTATIONAL COMMISSIONER ATTENDANCE
:
Library Advisory Board
1.
a.February - Rice (2/15/11 – Marathon EOC Joint & Regular)
b.April - Carruthers (4/26/11 – Key West Library)
c.June - Wigington (6/28/11 – Big Pine Key Library)
d.August - Neugent (8/2/11 – Marathon Library)
e.October - Rice (10/25/11 – Islamorada Library)
f.December - Murphy (12/20/10 – Key Largo Library)
*At the December 18, 1996 BOCC meeting, the Board requested to assign each Commissioner to
the meeting area nearest them. All meetings begin at 10:30 AM.
Older American Advisory Board
2.
a. January - Carruthers
b. February - Wigington
c. March - Murphy
d. April - Neugent
e. May - Rice
f. June - Carruthers
g. July - OAAB Vacation (each year)
h. August - OAAB Vacation (each year)
i. September - OAAB Vacation (each year)
j. October - Wigington
k. November - Murphy
l. December - Neugent
* All meetings are held at the Marathon Library starting at 10:00 A.M.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 15, 2010 Division: __County Administrator
Bulk Item: Yes x No Department: County Administrator
Staff Contact Person/Phone #: Connie Cyr /292-4441_
AGENDA ITEM WORDING:
Approval of Public Official Bond for Richard F Rudell, Mosquito Control.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
Similar Public Official Bonds have been approved in the past
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: INDIRECT COST: ______________BUDGETED:
N/A YesNo___
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS:
____________________
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included Not Required___
DISPOSITION:AGENDA ITEM #
Revised 7/09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 15, 2010 Division: __County Administrator
Bulk Item: Yes x No Department: County Administrator
Staff Contact Person/Phone #: Connie Cyr /292-4441_
AGENDA ITEM WORDING:
Approval of Public Official Bond for James R. Bridges, Mosquito Control.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
Similar Public Official Bonds have been approved in the past
CONTRACT/AGREEMENT CHANGES:
N/A
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: INDIRECT COST: ______________BUDGETED:
N/A YesNo___
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS:
____________________
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included Not Required___
DISPOSITION:AGENDA ITEM #
Revised 7/09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:December 15, 2010 Division: County Administrator
Bulk Item: Yes X No Department: County Administrator
Staff Contact /Phone #: Abra Campo/ext. 4445
AGENDA ITEM WORDING:
Approval of the reappointment of Edith Zewadski-Bricker to the
South Florida Workforce Investment Board.
ITEM BACKGROUND:
The Mayor is required to appoint two individuals from private industry
and one individual from a government agency to the South Florida Workforce Investment Board.
Gregg Talbert and Jacklyn R. Harder fulfill the private industry positions. Edith Zewadski-Bricker
currently serves in the government agency position. Her two year term expires December 2010.
PREVIOUS RELEVANT BOCC ACTION:
At the February 2006 BOCC meeting the Board
approved a South Florida Workforce Interlocal Agreement between Monroe and Miami-Dade. Gregg
Talbert was appointed at the March 2006 BOCC Meeting, Jacklyn Harder at the November 2006
Meeting and Edith Zewadski-Bricker at the December 2008 Meeting.
CONTRACT/AGREEMENT CHANGES:
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: INDIRECT COST: BUDGETED:
0 0 YesNo ___
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS: ____________________
REVENUE PRODUCING:AMOUNT PER MONTHYear _____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included X Not Required____
DISPOSITION:AGENDA ITEM #
Revised 7/09
Monroe County Boards and Committees
Appointment Information
Board or Committee:South Florida Workforce Investment Board
Commissioner Appointing Member:Full Board
Name of Member:Edith Zewadski-Bricker
Address:Plantation Key Government Center
88820 Overseas Highway
Plantation Key, FL 33070
Mailing Address:same
Phone Numbers: Home:
Work:853-7355
Fax:852-7159
Email:zewadski-edith@monroecounty-fl.gov
Date of Appointment:12/15/2010
Reappointment:yes
Date Term Expires:12/15/2012
Name of Person Being Replaced:
Fulfilling Term of: