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Home My WebLink AboutG. Board of GovernorsBOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: December 15, 2010 Division: Emergency Services Bulk Item: Yes _ No X Department: Fire Rescue Staff Contact Person/Phone # Susan Hover /x6088 AGENDA ITEM WORDING: Approval of a 12 month service agreement with Bio -Med Waste Solutions, Inc. for the collection and disposal of biomedical waste generated from emergency medical calls and transports of Monroe County Fire Rescue and for the Mayor to execute same. ITEM BACKGROUND: Monroe County Fire Rescue Stations 8 (Stock Island), 9 (Big Coppitt), 11 (Cudjoe), 13 (Big Pine), Trauma Star Hangar, 17 (Conch Key), 18 (Layton), and 22 (Tavernier), all generate biomedical waste from emergency medical calls and transports. Three quotes were obtained for this service, with Bio -Med Waste Solutions, Inc. coming in at the lowest price of $50.00 per month per station, and with 8 stations, the total comes to $4,800 per year. Funds have been budgeted to cover this expense. PREVIOUS RELEVANT BOARD ACTION: None. CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval as written. TOTAL COST: $ 4,800.00 INDIRECT COST: N/A BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: $ 4,800.00 SOURCE OF FUNDS: Ad Valorem Taxes 141- 13001530340 REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management ';zV DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 7/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MONROE COUNTY BOARD OF GOVERNORS FIRE AND AMBULANCE DIST 1 CONTRACT SUMMARY Contract with: Bio -Med Waste Solutions, Contract # Inc. Effective Date: January 1, 2011 Expiration Date: December 31, 2011 Contract Purpose/Description: Approval of a 12 month service agreement with Bio -Med Waste Solutions, Inc. for the collection and disposal of biomedical waste generated from emergency medical calls and transports of Monroe County Fire Rescue and for the Mayor to execute same. Contract Manager: Susan Hover 6088 Fire Rescue / Stop 14 (Name) (Ext.) (Department/Stop #) for BOCC .meeting on 12/15/2010 Agenda Deadline: 11/30/2010 CONTRACT COSTS Total Dollar Value of Contract: $ $4,800.00 Current Year Portion: $ Budgeted? Yes® No ❑ Account Codes; 13001- 530 340 Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitor CONTRACT REVIEW Changes Date Out Date In Needed Division Director I '.30 - Yes❑ No[D' ? / 1 j -30 -� Risk Management U Yes❑ Noff' O.M.BJP4o6asing ( Jai IC Yes[] No❑ Goa- fl 1� County Attorney 112 4 10 Yes❑ NoEJ Comments: JIV16 roan tcevisea 2I .4 IIV 1 MUF iTl BIO -MED WASTE SOLUTIONS, INC. ENVIRONMENTALLY SOUND MEDICAL WASTE TREATMENT r SERVICE AGREEMENT BOARD OF GOVERNORS CUSTOMER NAB FIRE AND AMBULANCE DIST 1 BILLING INFORMATION IF DIFFERENT MONROE COUNTY FIRE RESCUE ADDRESS: 490 63rd Street Ocean aTV, sT, zip- Marathon, FL 33050 PHONE: 1305) 289 -6088 FAX: 205) 289 -6007 E -MAIL• haver- susa nQmonroecounty -flgov CONTACT: Susan Hover ADDRESS: CITY, ST, ZI PHONE: FAX: E -MAIL: CONTACT: SCOPE OE SERVICES: * 810 -MED WILL PROVIDE PICKUP, TRANSPORT, TREATMENT AND DISPOSAL OF REGULATED MEDICAL WASTE IN ACCORDANCE WITH STATE OF FLORIDA DEPARTMENT OF HEALTH RULES AND REGULATIONS. * CUSTOMER WILL PAY MONTHLY RATE ASSET FORTH BELOW BY THE 10th CALENDAR DAY OF EACH MONTH UNLESS NOTED OTHERWISE BELOW. * BIO -MED WASTE SOLUTIONS, INC. AND CUSTOMER AGREE TO TERMS AND CONDITIONS ASSET FORTH ON SEPARATE PAGE. DESCRIPTQ OF REGULATED {MEDICAL WASTE TO BE REMOVED: SHARPS CONTAINERS: 96 GALL.LOCKABLE CONTAINER ONE PER LOCATION FOR 8 LOCATIONS (SEE: ATTACHED EXHIBIT A) SMALL (2 CU. FT.)BOX: LARGE (4 CU. FT.) BOX: FREQUENCY (MIN. 13/YEAR): ADDITIONAL BOXES: BILLING RATE: $50.00 PER SERVICE CUSTOMER: SIGNATURE BOARD OF GOVERNORS FIRE4ND AMB NCE DISTRICT 1 810 -MED WASTE SOLUTIONS. INC. MICHAEL REINSTEIN, PRESIDENT DATE EFFECTIVE DATE: January 1, 2011 SERVICE AGREEMENT EXPIRES 12 MONTHS FROM EFFECTIVE DATE 24HR PHONE: 786- 546-4739 1 1 8201 NW 64th ST., #8 FAX: 954-944 - 1977 MIAMI, FL 33166 �- w W W z °C rr o F- � � F- -' z z `� , Q5 � . s QO�ol U > h W ? z O � vim, O cn a� CU page 1 Of 2 BIO -MED WASTE SOLUTIONS, INC. ENVIRONMENTALLY SOUND MEDICAL WASTE TREATMENT SERVICE AGREEMENT TERMS AND CONDITIONS 1. CUSTOMER IS RESPONSIBLE TO ENSURE THAT ALL REGULATED MEDICAL WASTE CONFORMS TO STATE OF FLORIDA DEPARTMENT OF HEALTH RULES AND REGULATIONS AND THAT NO HAZARDOUS WASTE IS MIXED WITH REGULATED MEDICAL WASTE.- 2. IF 610 -MED WASTE SOLUTIONS, INC. DETERMINES THAT HAZARDOUS WASTE HAS BEEN MIXED WITH REGULATED MEDICAL WASTE THEN THE WASTE SHALL BE RETURNED TO CUSTOMER FOR PROPER DISPOSAL. MONTHLY PICKUP FEES WILL STILL BE INCURRED BY CUSTOMER. 3. TRACKING /SHIPPING DOCUMENTS WILL BE PREPARED BY 810 -MED WASTE SOLUTIONS, INC. IN ACCORDANCE WITH STATE OF FLORIDA DEPARTMENT OF HEALTH RULES AND REGULATIONS AND MAINTAINED FOR THREE YEARS. 4. BIO -MED WASTE SOLUTIONS, INC. RESERVES THE RIGHT TO SUSPEND SERVICE IF INVOICES ARE NOT PAID WITHIN 30 DAYS OF DUE DATE. 5. CUSTOMER IS RESPONSIBLE FOR ALL EQUIPMENT PLACED IN SERVICE BY BIO -MED WASTE SOLUTIONS AND ACCEPTS LIABILITY FOR THE EQUIPMENT AND CONTENTS UNTIL PICKED UP BY BIO -MED WASTE SOLUTIONS, INC. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS 810 -MED WASTE SOLUTIONS, INC FROM ANY AND ALL CLAIMS OF LOSS, DAMAGE OR INJURY ARISING FROM ANY MANNER OF USE OF EQUIPMENT PLACED IN USE UNDER THIS AGREEMENT.- 6. BIO -MED WASTE SOLUTIONS, INC. SHALL INDEMNIFY AND HOLD HARMLESS CUSTOMER FROM ANY LIABILITIES ARISING FROM THE NEGLIGENCE OR WILLFULL MISCONDUCT IN THE PERFORMANCE OF THIS AGREEMENT. CUSTOMER. WILL INDEMNIFY AND HOLD HARMLESS BIO -MED WASTE SOLUTIONS, INC. FROM ANY LIABILITIES ARISING FROM THE NEGLIGENCE OR Will FULL MISCONDUCT OF CUSTOMER INCLUDING BUT NOT LIMITED TO PROPER LABELING, SEGREGATION AND PACKAGING OF MEDICAL WASTE. 7. EACH PARTY AGREES TO PAY THEIR OWN ATTORNEY'S FEES AND COSTS IF A SUIT IS FILED BY CUSTOMER, BIO -MED WASTE SOLUTIONS, INC OR THIRD PARTY, FOR ANY REASON WHATSOEVER. 8. ETHICS CLAUSE: COMPANY WARRANTS THAT HE/IT HAS NOT EMPLOYED, RETAINED OR OTHERWISE HAD ACT ON HIS/ ITS BEHALF ANY FORMER COUNTY OFFICER OR EMPLOYEE IN VIOLATION OF SECTION 2 OF ORDINANCE NO. 10 -1990 OR ANY COUNTY OFFICER OR EMPLOYEE IN VIOLATION OF SECTION 3 OF ORDINANCE NO. 10 -1990. FOR BREACH OR VIOLATION OF THIS PROVISION THE COUNTY MAY, IN ITS DISCRETION, TERMINATE THIS CONTRACT WITHOUT LIABILITY AND MAY ALSO, IN ITS DISCRETION, DEDUCT FROM THE CONTRACT OR PURCHASE PRICE, OR OTHERWISE RECOVER, THE FULL AMOUNT OF ANY FEE, COMMISSION, PERCENTAGE, GIFT, OR CONSIDERATION PAID TO THE FORMER COUNTY OFFICER OR EMPLOYEE. 9, INSURANCE: WITHIN FIVE (6) DAYS OF EXECUTION OF THIS AGREEMENT BY BOTH PARTIES AND PRIOR TO PERFORMANCE, COMPANY WILL PROVIDE PROOF OF INSURANCE IN THE FORM REQUIRED BY EXHIBIT B TO THIS AGREEMENT. CUSTOMER: SIGNATURE BOARD OF GOVERNORS Big-MED WASTE SOLUTIONS INC `( �l - 7 - /' v MICHAEL REINSTEIN, PRESIDENT DATE 24HR PHONE: 786 -546- 4739 8201 NW 64th ST., #8 FAX 954- 944 -1977 MIAMI, FL 33166 MONROE COUNTY ATTORNEY 1YINI OV D AS y0 TARO- HIA L. HALL ASSISTANT COUNTY ATTORNEY Pao 2of2 Date (1. 14` sato Locations included under Service A ,-reement Stock Island Fire Station 8 6180 2nd Street (MM 5) Key West, fl 33040 Big Coppitt Fire Station 9 28 Emerald Dr. (MM 10) Key West, FI 33044 Cudjoe Fire Station 11 20950 Overseas Highway (MM 21) Cudjoe Key, FI 33042 Big Pine Fire Station 13 390 Key Deer Blvd. (MM 30.5) Big Pine Key, FI 33043 Trauma Star Hangar 10100 Overseas Highway Marathon, FI 33050 Conch Key Fire Station 17 10 s. Conch Ave. (MM 63) Conch Key, FI 33050 Layton Fire Station 18 68260 Overseas Highway (MM 68) Layton, FI 33001 Tavernier Fire Station 22 151 Marine Ave. (MM 92) Tavernier, FI 33070 EXHIBIT A (Page 1 of 1) 2005 Edition GENERAL LIABILITY INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be: $1,000,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $ 500,000 per Person $ 1,000,000 per Occurrence $ 100,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. GL3 Administration Instruction #7500 EXHIBIT B (Page 1 of 5) 2005 Edition VEHICLE LIABILITY INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN MONROE COUNTY, FLORIDA AND Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: • Owned, Non - Owned, and Hired Vehicles The minimum limits acceptable shall be: $1,000,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: $ 500,000 per Person $1,000,000 per Occurrence $ 100,000 Property Damage The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. VL3 Administration Instruction #7500 EXHIBIT B (Page 2 of 5) 2005 Edition HAZARDOUS CARGO TRANSPORTERS LIABILITY INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall purchase Pollution Liability Insurance which extends to the hauling of toxic and hazardous material by motorized vehicles. In compliance with the Motor Carrier Act, the policy should be endorsed with an MCS -90 Endorsement, demonstrating financial responsibility for spills and clean -up. Any pollution exclusion limiting coverage under this policy shall be removed. The minimum limits acceptable shall be: $1,000,000 per Occurrence VLP3 Administration Instruction #7500 EXHIBIT B (Page 3 of 5) 2005 Edition WORKERS' COMPENSATION INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $500,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. If the Contractor has been approved by the Florida's Department of Labor, as an authorized self - insurer, the County shall recognize and honor the Contractor's status. The Contractor may be required to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details on the Contractor's Excess Insurance Program. If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required. In addition, the Contractor may be required to submit updated financial statements from the fund upon request from the County. WC2 Administration Instruction #7500 EXHIBIT B (Page 4 of 5) 2005 Edition MONROE COUN'T'Y, FLORIDA Request For Waiver of Insurance Requirements It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract. Contractor: - 0 . (o - I 17 L4MZC s o&,0T1 a,.sS tir Contract for: Q t o - / got cp t, yoo- c Pt tK JP /-ro !t{', Q-'�'e `�er.�� -.St GTsnr•1 Address of Contractor: A Zo ( Phone: . S • Q ',�' ? Scope of Work: ( (o 'I''t�0 �CPtC. Wn+S 7 P( C 1CL4 A . T . 9FI&W - r Fl)gt —. 7or'ft A3 lltS?Te? DN eje" totr A A= VC-H 6 Jg- w tr E Reason for Waiver: _ G Igo t=om PLe YES j wolR -S Policies Waiver _ L p m P f#-sSAT will apply to: Signature of Contractor: Risk Management Date County Administrator appeal: Approved: Not Approved: Date: Board of County Commissioners appeal: Approved: Not Approved: Meeting Date: MONROE CoiINTY, FLORIDA Administration Instruction # 7500.1 106 l�s fo EXHIBITS (Page 5 of 5) r.pproveu Not Approved